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Training: Data Collection 2012-2013 Amy Strauch 210-370-5440 [email protected] SPP 11: TIMELY EVALUATION
Law requires Texas to
collect data on 20
indicators
SPP Indicator 11: Timely
Initial Evaluation
Districts adhere to the timeline for
initial evaluationsData is
entered in online data collection
application
Compliance percentage is calculated and reported
State, ESCs and LEAs use
data to improve
programs for children with disabilities
Data Collection Process:
Improving Program
Effectiveness
State Performance Plan Process
Federal Requirements: Data Collection
When the IDEA was reauthorized in 2004, the law was amended to require that each State develop a State Performance Plan (SPP). • The SPP helps the State evaluate its efforts in
implementing the requirements and purposes of the IDEA.
• The SPP includes baseline data, measurable and rigorous targets, and improvement activities for 20 SPP indicators such as meeting evaluation timelines for early childhood transition (SPP 12) and early childhood outcomes (SPP 7). The SPP can be found at http://www.tea.state.tx.us/index2.aspx?id=2147497591
• Data is used for LEA determinations. SPP targets are publicly reported and accessible online.
By Publicly Reporting the SPP Targets:• Schools make informed, data
driven decisions in order to impact program effectiveness.
• Children and youth experience effective programs and services that ensure positive outcomes.
SPP: Improving Education
SPP Indicator 11:Timely Initial Evaluation
Evaluation Timelines:State and Federal RegulationsSixty day timeline• Once consent is signed, school districts and charter
schools have 60 calendar days in which to complete the initial evaluation. TEC §29.004, 34 CFR §300.301
Thirty day timeline• In Texas, completion of the Full Individual Evaluation (FIE)
begins a second timeline. From the completion of the report, the school district or charter school must convene an Admission, Review, or Dismissal (ARD) meeting within 30 calendar days. The ARD committee determines eligibility, the Individual Education Program (IEP), and placement for the student at this meeting. 34 CFR §300.323, 19 TAC §89.1050 (d)
Indicator 11: Timely Initial Evaluation
SPP Indicator 11 :•The percentage of children with parental consent to evaluate, who were evaluated within the state established timeline.
Evaluation Timeline and Data Collection
This is a change from the previous standard by which the indicator analyzed the percentage of children who were evaluated and had eligibility determined within 90 calendar days.
• State and Federal regulations have always noted that Districts and Charters must complete the initial evaluation within 60 calendar days of consent and hold the ARD within 30 calendar days of the FIE.
Indicator 11: Timely Initial Evaluation
Compliance Target:
• 100% of children with parental consent to evaluate, who were evaluated within 60 days (State established timeline)
Reporting Data: Understanding SPP 11
Who is included in the data collection:• Report all initial eligibility determinations completed for students ages 3-21 between July 1, 2012 and June 30, 2013.• Completed – The ARDC was held and the student was
determined eligible or not eligible for special education services.
• Include children referred to the district before age 3, but NOT served in Part C (ECI).
• Include students whose consent was obtained in 2011-2012 school year, but the eligibility process was not complete until after July 1, 2012.
Reporting Data: Understanding SPP 11
Who is included in the data collection:
• Report students for whom the evaluation process was completed, but NOT within the timeline because the parent of the child repeatedly failed or refused to produce the child for the evaluation (CFR 300.301(d)(1)). Only districts or charters maintaining detailed records of these delays should report these students within the timeline and in compliance.
Reporting Data: Understanding SPP 11
Who is not included data collection:• Do not report students for whom the
evaluation process was interrupted and the district was unable to complete the evaluation process.• For example:
• Student moves out of state• Parent withdraws consent• Parent repeatedly refused or failed to
produce child therefore leaving the process incomplete
Reporting Data: Understanding SPP 11
Who is NOT included data collection:• Do NOT report 3 year old students
who are transitioning from Part C (ECI) to Part B (PPCD). These students are ONLY reported in SPP 12.
Timeline for Submitting to TEA
For 2012-13 school year:• Application will open July 1, 2013.• Application will close on August 30,
2013.• The application will only allow data
from the current fiscal year to be entered.
• Date when the eligibility is determined must be between July 1, 2012 – June 30, 2013.
SPP 11 Home Page
Click SPP 11 Tab
Verify that the district information and school year on the page is correct.
Scroll down page to continue.
SPP 11: Child Find (Timely Evaluation) Screen
SPP 11: Child Find - New Features
Provided link to searchable help
database of help topics for the SPP application
Click link to pop-down help with entry calculations.
View of SPP 11 Screen
Section one
Section Two:
Student determined
eligible
Data Collection: Section One
a. Enter the total number of students ages 3-21 for whom signed, written consent to evaluate was received and eligibility process was completed between July 1, 2012 – June 30, 2013.
a.1. Enter the total number of students from row a who were determined NOT ELIGIBLE, regardless of whether the timeline was met or not.
a.2. Enter the total number of students from row a who were determined ELIGIBLE, regardless of whether the timeline was met or not.
Who is reported in row a:
a.1 + a.2 = a
Data Collection: Section Two
b. Enter the total number of students from row a whose evaluation report (FIE) was written within 60 calendar days from receipt of signed written consent
INCLUDE the number of students in row b for whom the district has maintain detailed records of delay according to 34 CFR300.301(d)(d) Exception. The timeframe described in paragraph (c)(1) of this section does not apply to a public agency if—(1) The parent of a child repeatedly fails or refuses to produce the child for the evaluation; or(2) A child enrolls in a school of another public agency after the relevant timeframe in paragraph (c)(1) of this section has begun, and prior to a determination by the child's previous public agency as to whether the child is a child with a disability under § 300.8.
Who is reported in row b:
c. Enter the total number of students from row a whose eligibility was determined by the ARDC within 30 calendar days from the date of the evaluation report.
INCLUDE the number of students in row c for whom the district has maintain detailed records of delay according to 34 CFR300.300(b)(3)(ii) Will not be considered to be in violation of the requirement to make FAPE available to the child because of the failure to provide the child with the special education and related services for which the parent refuses to or fails to provide consent; and
Who is reported in row c:
Data Collection: Section Three
Required Entry cells are WHITEColor cells will be automatically populated
d. Value will be automatically populated once d.1 & d.2 are entered
d.1. Enter the number of students with evaluation reports NOT written within 60 calendar days from the receipt of signed consent. The report was written 1-30 days over the timeline.
d.2. Enter the number of students with evaluation reports NOT written within 60 calendar days from the receipt of signed consent. The report was written 31 days or more days over the timeline.
Who is reported in row d:
d.1 + d.2 = (a-b)
e. Value will be automatically populated once e.1 & e.2 are entered
d.1. Enter the number of students with eligibility determinations NOT completed by the ARDC within 30 calendar days from evaluation report. The ARDC was held 1-30 days over the timeline.
d.2. Enter the number of students with evaluation reports NOT written within 60 calendar days from the receipt of signed consent. The ARDC was held 31 days or more days over the timeline.
Who is reported in row e:
e.1 + e.2 = (a-c)
f. Value will be automatically populated once f.1 f.6 are entered
Values entered in each category f.1 f.6 pertain to reasons for delay in rows d & e.
F.1 f.6 Enter the number of students in the appropriate reason for delay category. Enter 1 reason code for each student in row d & 1 reason code for was student in row e.
Reporting row f:
f.1 + f.2 + f.3 + f.4 + f.5 + f.6 = (d+e)
The district percentage is automatically populated by the data collection application. Data can not be entered or edited in this field.
Section Three: Compliance Calculation
The percentage is based on (b/a).
X100
• Number of Students with FIE’s completed within 60
daysNumber of Students with Consent to Evaluate
To save, click the save button. If the data is saved correctly, the message, Data successfully saved and ready to be certified will be displayed.
To reset and clear the application, click the Reset button.
Saving Data
Certifying Data
Once data is ready to be certified, the LEA Certifier will check the assurance statement and click Save. The message Data successfully saved and certified will display when saved.
Certifying DataWhen you click the Certify button, you are assuring the State that you are submitting valid and reliable data.
I understand and agree that submission of this information constitutes certification that this data
are accurate and meets the reporting requirements outlined by the Texas Education Agency
Division of IDEA Coordination.
CERTIFY
Status: Certified, Complete, Returned
Click
Check Status Page
• Certified: District Certifier has certified data, district is finished. No other action is required.
• Complete: Data Entry Agent has entered data, but it has not been certified. Certifying of data is required.
• Incomplete: Data has been entered and saved but is incomplete. Certifying of data is required
• Inactive: No data has been entered.• Returned: Data has been returned. Certifying of data is
required.
SPP Data Clarification Period(SPP 11, 12, & 13)
• Only LEAS that report less than 100% compliance in SPP 11, 12, or 13 as of August 30, 2013 • The application will be returned in TEASE• District Certifier with be notified via email.• Electronic Assurance page will be sent via TEASE
application
Pre-Finding Correction OpportunityAllows correction of data entry mistakes
AND
Allows districts to document corrections of ANY POTENTIAL NONCOMPLIANCE found in the indicator prior to the state issuing a finding of noncompliance.
Will Allow LEAs to…• Report corrections to any inaccurate or clerical errors and make assurance to those corrections
• If data was accurately reported, demonstrate corrections have been made, although late, utilizing a provided data collection template
• Report verification of corrections, prior to any findings being issued, using both prongs of OSEP Memorandum 09-02, and make proper assurances and certification statements for review by TEA• Prong 1 – LEA has corrected each individual case of
noncompliance; and • Prong 2 – LEA is correctly implementing the specific regulatory
requirements (i.e. achieved 100% compliance), based on the State’s review of updated data.
Clarification of Data:• Clerical Error Correction
• Access Data Entry Screen that has been returned
• Enters Corrected Data• Completes the Explanation
field in detail• Check YES or NO for the
need to provide Clarification• SAVE• CONSENT to certifier
assurances again
• Compliance Correction Clarification • Access District Admin screen and
provide clarification by completing student data fields ONLY if the LEA can demonstrate compliance under OSEP Prong 1 AND Prong 2
• Clarification ONLY for EACH student where the compliance requirement was complete but late.
• SAVE after each data field• Click Expand to review data
entries• Edit entries as needed• SAVE• CONSENT to certifier assurances
again
Recertified Data MUST be returned to TEA by
September 30, 2013
Application returned but LEA not making changes• LEAs who do not re-submit information through electronic assurance form will remain in standing as reported in original submission
• Still need to recertify
For More Information:The TEASE Applications Reference: http://www.tea.state.tx.us/index2.aspx?id=2684
For TEASE account troubleshooting: [email protected]
Request New TEASE User Account:https://sequin.tea.state.tx.us/appsng/um/apply.aspx
Logon Page:https://seguin.tea.state.tx.us/apps/logon.asp
