SPRING 2014 HIGH SCHOOL TESTING WORKSHOP

AIMS & Stanford 10

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Presented by: Cindy Hurley

225-5418

Key Responsibilities of Site Test Coordinator

• Reading and following responsibilities detailed in Test Coordinator manual up through page ---pg. 11

•Establishing test security procedures

• Correct administration of testing and providing training for all test administrators and proctors a

• Organizing, distributing, and collecting all test materials

• Set-up a test check-out and check-in procedure

• Keeping Cindy Hurley apprised of any testing issues that arise2

Critical Dates

• AIMS Test Delivery to Warehouse Feb. 3 - 6• AIMS Test Delivery to Sites Feb. 10 or 11• Short Order Window Closes Feb. 12 noon.• AIMS Writing Feb. 24• AIMS Reading Feb. 25• AIMS Writing Make-up Mar. 3• AIMS Reading Make-up Mar. 4• AIMS Check-In (Email for Appt.) Mar. 5 - 7

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Critical Dates• AIMS Test Delivery to Warehouse Mar. 17 – 21• AIMS Delivery to Sites Mar. 24 - 27• Short Order Window Closes Mar. 28 10:00

A.M.• AIMS Math Apr. 8• AIMS Science Apr. 9 *• Stanford 10 (any two days) Apr. 7-11• AIMS Math Make-up Apr. 15• AIMS Check-In (Email for Appt.) Apr. 16 -21

* Note: No early out Wednesday – Full Day due to 2nd – 8th testing4

Cohorts

Use the cohort, not the grade, to determine if a student is eligible to test for AIMS

Cohort Grade UsuallyAssociated With cohort

2016 10th Grade Sophomore

2015 11th Grade Junior

2014 and below

12th Grade Senior 5 year + SeniorCompleter

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HS Students to be AIMS Tested

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HS Students to be AIMS TestedNot required to pass

the science test in

order to graduate from high school

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Stanford 10

Grade Stanford 10Reading

Stanford 10Language

Stanford 10Mathematics

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Stanford 10 is given on any one or two days (school decision)

from April 7 – 11

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Other Students Who May Test• Home School• Private School• Completer Students

Need to mark the not enrolled bubble on back of answer

document

Do Not Fill in the SAIS Box, instead under Student ID grid,

fill in their home phone number, 520-###-####

It is the responsibility of the school to send student reports or notify parents of the not enrolled student 9

AIMS HS Test Window

February Test AdministrationContent Area Dates Administration

TimesWriting Monday, February

241 session, 3 hours2 stretch breaks

Reading Tuesday, February 25

1 session, 2 hours1 stretch break

Make-Up Test Dates

Writing Monday, March 3 1 session, 3 hours2 stretch breaks

Reading Tuesday, March 4 1 session, 2 hours1 stretch break

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AIMS HS Test WindowApril Test Administration

Content Area Dates Administration Times

Mathematics Tuesday, April 8 2 sessions, 90 min ea.1 significant break

Science Wednesday, April 9 1 session, 2 hours1 stretch break

Make-Up Test Dates

Mathematics Tuesday, April 15 2 sessions, 90 min ea.1 significant break

Science No make-up testing

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Stanford 10 Test Window

Test Window: April 7 –April 11GRADE 9

Day 1 Reading Reading Comprehension40 minutes

Day 1 or 2 Mathematics Mathematics 40 minutes

Language Language35 minutes

Grade 9 is to be administered in 1 or 2 days within the test window

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Regular Test Date Vs. Make-up• Students and parents need to understand there is ONE test date • Make-up day is not an optional test day… it is a day for

someone who truly was sick or had an emergency

• Do no advertise the make-up dates and push for everyone to test on the 1st testing date

• Have a sign-up list for those wanting to test for meet-to-exceed (they will have priority over students who did not sign-up)

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• Can only be used for the Make-Up Test Dates for Writing, Reading, and Mathematics

• As soon as you know how many make-ups you will need, email Cindy with your counts. No guessing!

• T-forms can not be ordered from Pearson … we have what we have

Test Security

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Test Security Agreement• Anyone handling the AIMS tests in any way must

sign the security agreement

• Security Agreements are kept on file at the school site for 6 years

• The Principal’s copy is the only one that is returned to Cindy during check-in of materials

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Test Security

• Test coordinators are responsible for a complete inventory of all test materials upon receipt of test materials and throughout the testing process

• Test materials must be kept in locked storage which is only accessible by a few key people(classroom is not okay)

• Test administrators must return materials daily to site test coordinator and must sign test materials in and out

• All test materials must be returned to testing warehouse after completion of testing

Important Manuals to Read

Test Coordinators and Test Administrators are responsible for reading the Test Accommodations Guidelines for 2013-14, AIMS Test Administration Directions, and Stanford 10 Test

Administration Directions

Visual Aids Allowed

All other visual aids displayed in the testing room that could assist students

while testing must be removed or covered completely 19

Holistic Writing Rubric&

AIMS Math Reference Posters

Authorized Resources to be Available

• Dictionaries and thesauri must be available for the prompt section only of the AIMS Writing tests

• These resources are not permitted during any other testing session

• Translation dictionaries must be available for ELLs and FEP year 1and 2

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Unacceptable Resources

• Unacceptable resources include: calculators, electronic tablets, cell phones, and portable music devices

• Test Administrators who observe students using an unacceptable resources are to remove the device, but allow student to continue to test

• After testing and prior to student leaving testing room, investigate situation and notify Cindy if it appears a serious breach of protocol occurred 21

Scratch Paper

• Scratch paper is not allowed with AIMS

• Scratch paper is allowed with Stanford 10

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Test Administration Schedules• Each site must set up a testing schedule for each regular day of

testing…testing blocks must provide adequate time so students do not feel rushed

• During the AIMS testing dates, AIMS testing is the priority

• All AIMS tests and Stanford 10 tests are untimed

• Students must be allowed to finish testing even if the scheduled time for the test has elapsed

• Be sure to have a back-up plan for where student who need more time to finish

• Follow ‘Test Administration Directions’ for stretch breaks and significant breaks 23

Leaving Classroom

Each Test Day

• Test Administrator needs to count number of test books and answer documents received.

•Test Coordinator should verify number of test books and answer documents that have been returned

Secure Room

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Prior to Testing

• Determine suitability of each testing room

• Verify rooms are a comfortable and distraction-free environment

• Verify that all visual aids displayed in the testing room that could assist students have been removed or completely covered

• Verify acceptable resources are available26

• Students must sign-in prior to testing and sign-out when test has been collected

• Verify that backpacks and unnecessary materials, including cell phones, are stored appropriately before testing

• Make sure testing protocol is followed at all times

• Make sure that appropriate accommodations are provided to students who are allowed them

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Day of Testing

After Testing, Test Administrators Need to Check That:

Found on Pg. 42 of Test Administration

Directions

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Sign-In and Sign-Out Sheets

• Keep all student sign-in/out sheets until return of scores and students scores have been confirmed

• These sign-in/out sheets are often referred to when score issues arise

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Disruptive Students• Whenever possible, the

disruptive or misbehaving student should be moved to another location

•Students must be allowed to continue to test

•Incident Report must be submitted to ADE for any cheating incident

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Student Conduct Students who engage in behavior not consistent with

acceptable testing protocol should be subject to established school disciplinary procedures after completion of testing

• Disrupt testing• Refuse to participate• Cheat• Use an electronic device

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• Students must be allowed extra time if needed

• Students should be escorted to the room designated for extended time

• Students may not go to lunch – their lunch is to be brought to the designated room

• Student should remain in the secure testing environment and resume testing after they have eaten

Students Who Need Extra Time

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All Test Administrators must read and be familiar with:

Testing Accommodations: Guidelines for 2013-2014

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Accommodations

Universal Accommodations

• Universal test administration conditions that are in a student’s IEP or 504 are not considered testing accommodations so do not need to be marked in Box K of the answer document

• May be offered to any student in order to provide a comfortable and distraction-free testing environment

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See Testing Accommodations

Guidelines

Standard Accommodations

Standard accommodations are available to:• Students with certain injuries• English Language Learners• FEP Year 1 and Year 2 students• Students with an IEP or 504 plan

Only accommodations detailed in the Test Guidelines 2013-14 are permissible

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Recording Accommodations

• Test administrators must record the use of standard accommodations in section K of the AIMS demographic data grid on the student answer document (see next slide)

• Only mark if actually used

• Detailed directions for marking the use of standard accommodations is on pages 46-47 of the Test Administration Directions

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Student must complete this

section

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Front of Test Book & Answer Document

Student must fill out in own handwriting

If you choose to number test books

and/or answer documents, use this

blank box numbering

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Small Blank Box

Student Bar Code Labels

The content area on the Pre-ID label must match the content area of the answer document.

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Students with Pre-ID Labels

George HuntMs Smith

Prickley Pear Tumbleweed USD

MS

GGraradde e 88

George HuntMs Smith

Prickley Pear MSTumbleweed USD

Bubble in Box K

for accommodations

when appropriate

Incorrect Pre-ID Labels

Gracie HuntsMs SmithPrickley Pear MSTumbleweed USD

Does not match

If error is discovered prior to

testing – give student new

Answer Document

If discovered after testing -see next slide

Hunt, George

For Incorrect Labeling• DO NOT attempt to remove the label• NEVER EVER black out the label INSTEAD:• Cover the incorrect pre-ID label with a blank white label. Then

hand bubble the correct student information on the back of the answer document

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Students without Pre-ID Labels

George HuntMs SmithPrickley Pear MSTumbleweed USD

If no label, leave this area blank and an adult must fill in grid on back…name on front and back must match!

•They should raise their hand

•Verify they have filled out their name in their own handwriting on the front

•Verify they started their final writing response on Page 2

•They must sign that they have turned in their tests

As Students Finish Testing

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As Students Finish Testing• Students are to remain quiet until the end of the testing session

• Students may read or do class work silently while waiting for the scheduled test session to end

• Electronic devices may not be used during this time

• Test administrator needs to inspect answer document of proper labeling and gridding

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Transferring Student Responses

• Students who tested using a Braille or large print version of the test must have their responses transferred to a standard answer document by an adult

• Students who used any assistive technology must have their responses transferred to a standard answer by an adult

48Directions on Pgs 48-49 of Test Administration Directions

Test Coordinator Site Training

Training for Test Administrators and Proctors must include a thorough review of:• Test security procedures• Test administration procedures• Correct use of testing accommodations• Procedures for use of Pre-ID labels• Procedures for bubbling of student demographic

data and use of standard accommodations• Handling unexpected or unusual situations 49

To Ensure Test Validity

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• Test must be administered exactly as stated in Test Administration Direction

• Scripted directions must be read verbatim

Active Proctoring• Most errors that cost a student or school a score are avoidable if

test administrators actively proctor• Check constantly to make sure students are testing in the correct

session and using a pencil (no pen allowed)

Standardized Test Administration

February Testing

AIMS HSWriting/Reading

February 10 - 11

April Testing

AIMS HSMathematics/Science/Stan 10

March 24– 26

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TUSD

Contents of Test Boxes

Brown Boxes:• Test Books• Answer Documents• Test Administration

Manuals

WhiteBoxes

• White Box = Box 1

• Packing List (Inventory)

• Labels and Roster

• Test Coordinator Manual

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Keep and Return All Boxes

School Packing List

• When tests are received, open Box 1

• Verify that you have enough tests

• Email any shortages to Cindy by Feb. 12 Noon (W & R)

Mar. 28 Noon (M, Sci, Stan) • When individual packages are opened,

confirm the number of actual documents or books

• Note any discrepancies on the packing list. Discrepancies – Package had 6 test

books

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Organizing Answer Documents for Return• Stack unused answer

documents and keep separated from the used

• Separate used answer documents to be scored and stack by cohort and content area

• Place a colored sheet of paper between stacks and make a note of how many documents in each stack

Writing, Reading, Mathematics can only be put into these cohorts:

2016, 2015, 2014, or 2013 and below

Science can only be put into these

cohorts: 2017 or 2016

Organizing Answer Documents for Return

Organizing Stanford 10

• The AIMS and Stanford 10 test materials must be assembled and boxed separately.

• Stanford 10 answer documents are kept in one stack of 9th grade documents

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AIMS HS Manuals

• Hang on to Test Administration Directions until after AIMS HS Mathematics and AIMS HS Science in April

• Return all manuals with return of Math, Science and Stanford 10

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Organizing Non-Scorable Materials (Test Books & Manuals)

• Organize by content area (Writing, Reading, etc.)

• It does NOT matter if a test book has been used or not….they are all grouped together

• Stanford 10 materials are kept separate from AIMS materials

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Email Cindy to schedule a time to return all materials

Writing & Reading – March 5, 6, or 7

Math, Science, Stan 10 - April 16, 17, or 21

Returning Test Materials

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Score Reports Due

Posted to PearsonAccess

Paper Reports Due to Districts

Final Day for reporting Errors

HS Writing April 15 April 22 May 16

HS Reading

HS Mathematics

May 15Confidential

Roster Reports Only

May 23All Reports

May 30

June 27

HS Science

Stanford 10 May 30 June 5

Be Alert for These ErrorsAffixed label name does not match handwritten studentsignature

Answer document has a label affixed but the name andSAIS# were also gridded on the backside

There is no label, so test administrator gridded student name on back, but the name does not match the handwritten student signature

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Be Alert for These Errors

• An incorrect label is blacked-out and studentinformation is gridded on back-side

• There was no label to affix, but test administrator, forgets to gridded student the student information

• Student begins writing the final writing response on page 3, instead of page 2

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Handwritten nameonly and no student gridded information on back of document

Student will receiveno score

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Name on back does not match handwritten name on front

Student on back will receive the score

65Label does not match handwritten student name.

Wrong student will receive score.

AIMS TESTING GOAL FOR 2014!• That all test administrators follow the Test Administration

Directions 100% and there be NO missing or duplicate scores!

• It is the test administrators’ job as part of testing protocol to check every answer document for errors that could result in students not receiving a score, or receiving the wrong one.

• Please stress this point!! State statute requires teachers to follow testing protocol at all times…not just because the Site Test Coordinator states it needs to be done.

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Woo Hoo You Made It !!!!

• Thanks for taking the time to review these slides and being committed to following testing protocol and procedures!

• Please bring any and all questions to the test training

• Training will be held at the Testing Warehouse: 606 S. Plumer..please arrive on time

Cindy Hurley’s Phone: 225-5418 67