Sr.DFM’s Office, Central Sr.DFM’s Office, Central Railway, SolapurRailway, Solapur

Digitization of Settlement Digitization of Settlement records…records…

Why Required……To make Preservation & retrieval of

records easier. To give access of records to

pensioners (like revised PPO)Easy & effective verification & instant

feedback possible.Expeditious disposal-off RTI cases.Integration with Settlement Module to

avoid duplicationNo chance for manipulation of

digitalized frozen record.Efficiency, Accountability,

Transparency.

Implementation….Implementation….Web based with Oracle backendLink to existing AFRES & PRIME database

By Login to site Easy Data entry can be done various reports available like Pensioner DetailsMaster can updated as and when required.

Document can be availed by authorized pensioner online

A step towords full-fledged pension portal.Pension grievances & its disposal made

easy.

Innovative methodInnovative method For For salary payment to Co-salary payment to Co-operative Banksoperative Banks Required as these banks are Non-core

hence NEFT not enabled There are approx 829 branches with 2385

employee. Out of which 11 branches covered with 889 employees.

Separate salary account in National Bank by Co-operative Bank is opened

Tri-partite agreement is entered between Host Nationalised Bank, Co-operative bank & Rly Administration to safe guard the interest of Railways & Staff.

Delay is reduced from 8 days to 1 day The salary is credited by Co-Op bank to

respective Rly Staff’s account as per list provided to them.

Roll out of SBI Imprest Cards.Roll out of SBI Imprest Cards.

Why Required…100% bank payment for salary & others achieved by Oct-2011 along with single wage period.Hence Cashier movement reduced drastically.Speedy movement of cash to imprest holder.Started on experimental basis on Feb-2012. Rly. Board issued instruction subsequently.

Benefits…Benefits…

Existing cashiers movement reduced considerably from 57 to 17 Mondays

Reduction in payment of honorarium and TA.

Reduced period of transit and prompt availability of imprest.

Savings to the tune of Rs. 23 lakhs for the year.

Three cashiers posts surrendered Imprest holder can view his statement .

Books & Budget SectionBooks & Budget SectionApproximate Account current….

Auto Generates through AFRES.Also generates all allied schedules. Auto pick up of Actual for Cash, SMS,

Adjustment.Takes care of Anticipated Debit/Credit.Anticipated hike in DP for wages, DA &

other allowance can be given.Auto generation of Capital JV.Generates Data for submission to HQ

in soft copy.

Paper SecuritiesPaper SecuritiesAugmented transparency &

efficient handling of paper security.Two level password security.Separate menus for Books &

Other Sections.Linked with Unique Contract Code.Auto generation of 30 / 60 / 90 days

expiry alter to bank, party & executive.

Sms altert to parties.Contract and contractor wise

information is available on finger tip.

Cash Budget ModuleCash Budget ModuleStrict online controlAccess to section for requirementAuto consolidation segment wiseAuto distribution of allotment as

per requirementOn click view for allotment, expe

nditure and balanceReady made reports for

managerial control and HQ.

Budget ModuleBudget ModuleVarious reports of managerial level.Online reports of concurrent figures for

Expenditure.Selection for type of Grant for each rep

ort (i.e. BG,RISL,RG,FG)

Department wise reports for analysis Exception reports for better controlSeparate reports for controllable PU’s

(Both staff & others)Separate reports for Actual &

Approximate expenditure for & to end of Month

Detailed analysis Reports upto PU level (Demand,Dept,Minor head,Detailed head)

Establishment SectionEstablishment SectionSingle Wage Period…

Merging of Five Wage period to One -Effective from Nov-2011.

Facilitate to effective internal check.Minimize no. of cheques due to

merging.Avoid the monthly operation of

Demands payable.Step towards Single Account Current.

• 100% Bank payment

Other AchievementsOther AchievementsOn Line PF Applications – Reduces

processing time from 5 days to 1.78 days

Encashment of Unclaimed Old Paper Securities – Realized12 lakhs to misc earnings

100% PLB Payment through Bank – Prior to Dussehara Festival

Spot Checking of PPO’s… done in 97 branches resulted into saving to the tune of Rs.2.85 crore

Future Projects ….Future Projects ….E-Pension booklets.Paperless book Section- Including Appropriation Accounts.

Atomization of All Suspense Heads.

To Home Page

Scanned DocumentsScanned Documents

Employee Details.Employee Details.

Data Entry FormData Entry Form

Continued…Continued…

Establishment SectionEstablishment Section100% Bank payment for wages.75% payment of wages through

NEFT / ECS.Payment through Spl.Paysheet

stoped.100% payment of PLB as per salary

mode payment.Generation of various exception

reports for effective internal check.

Analysis ReportsAnalysis Reports

Managerial ReportsManagerial Reports

Selection for month & GrantSelection for month & Grant

Online Requirement & Online Requirement & DistributionDistribution

Analysis Report – Cash Analysis Report – Cash BudgetBudget

Menu for BooksMenu for Books

Various Reports of Paper Various Reports of Paper SecuritiesSecurities

Menu for Expenditure Menu for Expenditure SectionSection

Anticipated hike in DPAnticipated hike in DP

Add Anticipated Dr/Cr.Add Anticipated Dr/Cr.

Generate Capital JVGenerate Capital JV

Approximate Account Approximate Account CurrentCurrent

Allied SchedulesAllied Schedules

Login PageLogin Page

Employee DetailsEmployee Details

Continued..Continued..

Various ReportsVarious Reports

MastersMasters