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OFFICIALEAST CENTAL

INTERGOVERNMENTALASSOCIATIONEAST CENTRAL DEVELOPMENT CORPORATION

(ECDC) PROCEEDINGSRegular Meeting:

9/18/20194:00 P.M. ECDCECIA Offices,

Dubuque, Iowa Present: Willey, Redi-ger, Bonz, Burbach,Kramer, Wagner, De-termann Upon motion ap-proved Minutes andSecretarial Notes ofthe July 17, 2019 andJuly 31, 2019 ECDCmeetings. (Unanimous) Upon motion ap-proved Homeless Pro-grams and PocketNeighborhood Finan-cial Status Reports.(Unanimous) Upon motion ap-proved Grant(s) andContract(s): Howes &Jefferies Realtors LLP(Dennis W. Lauver)Sales Contract forCDBG Gut Rehab Pro-gram, subject to Statesole source approval.(Unanimous) Upon motion tabledGrant(s) and Contract(s) for review and ap-proval by CommunitySolutions of EasternIowa (CSEI) Board: Cityof Dubuque Continuumof Care (COC) SpecialNeeds Assessment Pro-gram (SNAP) Contract- $40,000; City ofDubuque Service GrantPurchase for Central-ized Homeless ServicesCoordinated Entry Pro-gram - $15,760; andCity of Dubuque LeaseAgreement for COCSNAP Office Space.(Unanimous) Upon motion acceptedthe warranty deeds forClinton Gut Rehab Pro-gram: 429 4th AvenueSouth and 916 South5th Street. (Unani-mous) Upon motion ad-journed meeting at4:40 p.m. (Unanimous) Detailed secretarialnotes are available bycompleting a public in-formation request toECIA.1t 9/28

OFFICIALEAST CENTAL

INTERGOVERNMENTALASSOCIATIONEAST CENTRAL DEVELOPMENT CORPORATION

(ECDC) PROCEEDINGSRegular Meeting:

9/18/20194:00 P.M. ECDCECIA Offices,

Dubuque, Iowa Present: Willey, Redi-ger, Bonz, Burbach,Kramer, Wagner, De-termann Upon motion ap-proved Minutes andSecretarial Notes ofthe July 17, 2019 andJuly 31, 2019 ECDCmeetings. (Unanimous) Upon motion ap-proved Homeless Pro-grams and PocketNeighborhood Finan-cial Status Reports.(Unanimous) Upon motion ap-proved Grant(s) andContract(s): Howes &Jefferies Realtors LLP(Dennis W. Lauver)Sales Contract forCDBG Gut Rehab Pro-gram, subject to Statesole source approval.(Unanimous) Upon motion tabledGrant(s) and Contract(s) for review and ap-proval by CommunitySolutions of EasternIowa (CSEI) Board: Cityof Dubuque Continuumof Care (COC) SpecialNeeds Assessment Pro-gram (SNAP) Contract- $40,000; City ofDubuque Service GrantPurchase for Central-ized Homeless ServicesCoordinated Entry Pro-gram - $15,760; andCity of Dubuque LeaseAgreement for COCSNAP Office Space.(Unanimous) Upon motion acceptedthe warranty deeds forClinton Gut Rehab Pro-gram: 429 4th AvenueSouth and 916 South5th Street. (Unani-mous) Upon motion ad-journed meeting at4:40 p.m. (Unanimous) Detailed secretarialnotes are available bycompleting a public in-formation request toECIA.1t 9/28

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BOARD OF DIREC-TORS MEETING

MINUTESAugust 8, 2019 Keystone AEA

Building ConferenceRoom, 2310 ChaneyRoad, Dubuque, IA

Present: Steve Dra-hozal, Peter Bushman,Ron Collins, ShirleyHelmrichs, Dave Baker,Carrie OConnor, LauraRoussell, Jack Willey,Susann Voelker, PeterHird, Larry McDevitt,Karen Breitbach, GwenHall-Driscoll, Rev. MaryGreen, Ann Mc-Donough, Sarah Hobbs Absent: Cori Bur-bach, Dave Resnick,Nicole Notz, MaryGoedken, MelissaDonovan, Stacy John-son, Theresa Caldwell,Brett Shaw, Staff Present: JohnWilson (Telephone);Brenda Sullivan; Bever-ly Maas Call to Order: Meet-ing called to order at6:33 p.m. A quorumwas established. Action on Requeststo be excused: It was reported thatNicole Notz, Cori Bur-bach, and MelissaDonovan requested tobe excuse due toschedule conflicts. Motion on ExcusedAbsences: Move thatapproval of requestsof Notz, Burbach andDonovan to be ex-cused from attend-ing the August 8thBoard of Directorsmeeting. Moved by Volkerand seconded byBreitbach. Motion was ap-proved by allpresent. No nayvotes; no absten-tions. Action on June andJuly Meeting Min-utes: Motion to postponeaction on accep-tance of June andJuly minutes toSeptember Boardmeeting. Moved by Roussell,seconded by Breit-bach. Discussion wascalled. McDonoughsaid she was not infavor of waiting untilthe September meet-ing. She proposedcompletion in a rea-sonable time, sug-gesting 7 days. Drahozal stated themotion being votedon was to postponefor the SeptemberBoard meeting.There was no furtherdiscussion. Motion passed, 14members for the mo-tion (Hobbs, Helmrichs,Willey, Voelker, Green,Breitbach, OConnor,Roussell, Hird, Baker,Buschmann, McDevitt,Collins, Hall Driscoll)and 1 voting no (Mc-Donough). The Chairdid not vote. Approval of Docu-ments Signed by theChair or ExecutiveDirector: Chairman Drahozal re-ported on an amendedrelinquishment letterfrom the agency to theRegional Head Start Of-fice. The Regional Of-fice requested theagency change thedate stated in an earli-er letter. The changewas from August 1 toAugust 18. McDonough asked ifthere was an opportu-nity to have a differentdate, asked if therewere expenses duringthis time. Drahozal saidwe continue to run theprogram until August18. Drahozal requested amotion so discussioncould occur on a mo-tion. MOTION TO AP-PROVE CHAIRMANDRAHOZAL SIGNINGOF THE LETTER OFHEAD START PRO-GRAM RELINQUISH-MENT AT AUGUST 18,2019. MOVED by Willeyand seconded byBreitbach. The Chair openeddiscussion on themotion. Baker questioned ifthere might be costsincurred that the agen-cy would be stuck with.Wilson explained therewould be granted anextension that wouldpermit costs that need-ed to be incurred toclose out the programafter August 18. HHSwould permit unusedfunds in our currentbudget to be applied toclose out costs, i.e.share of the 2019 auditthat will be conductedafter September 30,archiving records, stafftime on final payments,reporting, reconcilingrecords, etc. This willbe negotiated and theregion will assist withdevelopment with thebudget. Wilson furtherexplained that the Re-gion initially said thegrant would end Au-gust 1. Then ClarenceSmall called and saidthe interim agencycould not get here byAugust 1 and asked ifwe would continue un-til September 1 andseveral days after thathe called and said theywished us to write theletter for August 18.The interim agencycould get a team intowork with Wilson andSullivan to work to-ward a seamless tran-sition and attempt tohave the classes openas ONV had scheduled. Baker asked when the90 days for a close outbudget would start andend. Wilson said on Au-gust 19. This is not nec-essarily a hard 90 days.It could be extended. The question wascalled on the motionapproving the Chair-mans letter relin-quishment of theHead Start Programeffective August 18. MOTION PASSED:All present voted infavor of the motion. CORRESPONDENCERECEIVED: A copy ofthe Affidavit of Proba-ble Cause that wasused to support HHSsposition was receivedand distributed to theBoard members for in-formation. McDonoughasked who she shouldask questions regard-ing the report andstatements includedabout which she neverwas made aware. Shementioned one exam-ple. Drahozal replied thatinformation on thatitem was prior broughtto the Boards atten-tion, known and dis-cussed in the past.McDonough said it wasbefore she was on theBoard. Wilson said thatall of those questionswere treated in a 181page report the staffdeveloped in April 2019and submitted to HHS.This report was madeavailable to Boardmembers for reviewbefore it was sent andPolicy Council and theONVs Program ReviewCommittee met andhad a presentation andreview provided by Sul-livan and Wilson. Wilson offered to pro-vide answers to anyquestion McDonoughmay have. He suggest-ed that she highlightthe sections or com-ments in the report shewas concerned oralarmed about or doesnot understand andprovide to him. Hewould make his besteffort to provide herwith responses andclarifications. Wilson said that heand Sullivan found mis-statements in the re-port attributed to themthat he and she wish togo on written record toHHS rebutting. Howev-er, those misstate-ments were notsignificant and did notimpact on their finaldecision. The report fo-cused on the historyand the last two auditswhere the auditor hadto report a going con-cern that the agencymay not continue to beviable. Those auditscovered Fiscal yearsending 2016, 2017 and2018. Corrections arenow in place but not inthe period the nationaloffice focused. Wilsonsaid that when we metwith the HHS people,they stated that thisaction was not aboutprogram quality. Theystated you have excel-lent staff. If they wouldmonitor the next fewmonths, he believes itwould be a different re-port but that isnt theoption available. The Chair provided aninformational com-ment. He will begin ap-pointing a committeeto investigate optionsand alternatives for thefuture. Bill Brand fromthe state said that theservices would contin-ue in the area. Dra-hozal said the questionis finding the best wayto provide the servicesin the future. Drahozal mentionedONV Board membersmet with CDI represen-tatives on July 30 andhe and Wilson devel-oped and a Press no-tice that was releaseon August 6. McDonough statedshe is concerned thatOperation: New Viewnot make commit-ments it cannot orshould not make sincethis is set up under a28-E. FINANCE COMMIT-TEE REPORT: Karen Breitbach,Treasurer, presentedthe Finance Committeereport. The June and July2019 Finance Reportsand Schedule of BillsPaid were reviewed. MOTION TO AP-PROVE JUNE and July2019 SCHEDULE OFBILLS PAID, motionby the Finance Com-mittee as presentedfrom the CommitteeChair Breitbach. Mo-tion from the Com-mittee presumes asecond. The motion passedwith 14 voting in fa-vor (Hobbs, Helm-richs, Willey,Voelker, Green, Breit-bach, OConnor,Roussell, Hird, Baker,Buschmann, McDe-vitt, Collins, HallDriscoll) and 1 votingno (McDonough). MOTION TO AP-PROVE JUNE PRO-GRAM FINANCIALREPORTS, motion bythe Finance Commit-tee as presentedfrom the CommitteeChair Breitbach. Mo-tion from the Com-mittee presumes asecond. The motion passedby with no voicedobjection. Breitbach explainedthat she has not re-viewed the check rec-onciliation and will doso and report nextmonth. There were requestsby members not on theFinance Committee tosee the detail breakdown of the fees paidto Progress Resourcesfor the interim direc-tors service. Wilsonsaid he would providethe same informationand copies of the in-voices he had providedto the Chairman andthe Treasurer. MOTION TO SUBMITA WAIVER REQUESTTO HHS AUTHORIZ-ING THE AGENCY TODEVIATE FROM THEMEETING THE FULL20% MATCH RE-QUIREMENT. Sullivanexplained that theshort termination ofthe program means wecannot raise localfunds in the monthsthat now are not oper-ational. Wilson ex-plained that the waiverrequest is a programdefined process thatagencies must complywith if aware they can-not raise the projectedamount of local fundsor in-kind. It is a proce-dure that is prescribedin the federal regula-tions. Many agenciesacross the country rou-tinely request wavierand are granted. ONVrequested the waiverlast year and it wasgranted. It must be re-quested a specificnumber of days beforethe grant ends. Twoyears ago ONV did not

make the request intime and it was not ap-proved because of thatlack of timeliness. Inthat case the agency ispenalized. Sullivan explainedthat Policy Council isalso required to ap-prove requesting thewaiver. The PolicyCouncil had its lastmeeting and approvedthe staffs request forapproval. Hall Driscoll asked ifother agencies operat-ing Head Start haveproblems raising the20% match and if theyget waivers. Sullivansaid yes, this has be-come a common prob-lem and the funderrecognizes it as such.Waivers have becomealmost standard oper-ating practice. MOTION TO AP-PROVE SUBMISSIONA WAIVER REQUESTTO HHS REGARDINGTHE NON FEDERALSHARE was submit-ted to the Board byBreitbach on behalfof the Finance Com-mittee. MOTIONPASSED, all in favorno nay votes and noabstentions. The Finance Commit-tee recommended theBoard authorize the Ex-ecutive Director to re-quest a waiver of the$141,000. MOTION FROMCOMMITTEE, PRE-SENTED BY KARENBREITBACH, AUTHO-RIZING SUBMISSIONOF A LETTER TO HHSREQUESTING A WAIV-ER OR FORGIVENESSOF THE FORMERHEAD START DEBT. MOTION PASSED. Allvoted in favor, nonay votes and no ab-stentions. POLICY COUNCILREPORT: Sullivan gave the Poli-cy Council Report inthe absence of PolicyCouncil Representativeto the Board of Direc-tors. MOTION TO ACCEPTPOLICY COUNCIL RE-PORTS: Green moved to ac-cept the policy coun-cil report as reportedby Sullivan, second-ed by McDonough. Motion passedunanimously. STAFF REPORTS:Sullivan also provideda report on the transi-tion of ONV Head Startstaff to CDI. All of ONVsstaff were offered em-ployment with CDI. Theagency and CDI per-sonnel are cooperatingwith the interest ofbest serving the chil-dren and parents. Maas provided infor-mation on programservices in July. Datareports were distribut-ed on LIHEAP andWeatherization. MOTION TO AP-PROVE STAFF RE-PORTS: Motion to approvethe staff reports byWilley, seconded byOConnor. Motion Passed.Unanimously, no dis-sent, no abstentions. Drahozal informed theBoard that Sullivanwas offered the HeadStart Director positionwith CDI and she hasaccepted. Additionally,Sullivan has agreed tocontinue to work parttime with ONV duringthe close out processand period. She willwork for ONV on timeoutside of CDI and willhave two separate em-ployers. EXECUTIVE DIREC-TORS REPORT: Wilson provided addi-tional information be-yond the updates onHead Start transporta-tion. He mentionedthat the Disaster Assis-tance Program hasclosed and final reportshave been submitted.He anticipates thatICAA will enter into an-other agreement forONV to provide Disas-ter Case Managementand assistance servicein the FY 2020 periodbut it will not be acti-vated unless a disasteris declared for our areaby the Governor. Heprovided an overviewof the information inthe reports distributedby Beverly. Wilson said he andthe Board need to lookat the program modelgoing forward. Basedupon the funds we willhave available for thecoming FY 2020 pro-gram year from theprograms that will con-tinue, a model willneed to be agreed up-on. He has invited 3neighboring Communi-ty Action Agencies topresent at the ONVBoard meeting inSeptember. This willenable the ONV Boardto understand otherCAA models that neigh-bor our area and un-derstand possibilities. Baker asked for clari-fication on the VISTAProgram that is report-ed to have ended. Canwe have another VISTAor is it over. John ex-plained that at the timewe would have had tosubmit a renewal appli-cation, (March) he wasinformed the sponsor-ing agency would re-quire applying agenciesto provide $8,000 to theumbrella organizationand to provide someform of stipend, i.e.food allowance, mileagereimbursement. At thetime the applicationwould have to be sub-mitted, Wilson deter-mined that it was not agood idea to speculateon the agencys abilityto make that amount ofcommitment. It is pos-sible to apply in thenext quarter applica-tion cycle. If we deter-mine funds areavailable and should bedirected to this, we canapply for a volunteer. Wilson explained thatCSBG Fiscal Monitorswill be on-site at theagency the week of Au-gust 14 to review the fi-nancial system andreporting. MOTION TO AP-PROVE INTERIM EX-ECUTIVE DIRECTOR'sREPORT. Motion was madeto approve the inter-im Executive Direc-tors Report byCollins, seconded byBreitbach. MOTION PASSED, allvoted in favor. There was discussionby Baker regardingDubuque Countys in-tention to contract outGeneral Assistance. There was also dis-cussion regarding ac-tions to dissolve theagency or specificallythe 28-E. Willey statedhe believed now is pre-mature to discuss reso-lution. That does nottake it off the table butthere is information tobe gathered. Bakersaid that the presenta-tions from the 3 Com-munity Action Agenciesthat the Board will re-ceive may providesome insights. Next meeting will beheld September 12,2019. The Board meetingwas adjourned at 8:22p.m.Minutes submitted byJohn Wilson1t 9/28

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PUBLISHERS NOTICEREGARDING FIREARMSThe Telegraph Heralddoes not accept ad-vertising for the sale orpurchase of firearmsunless the advertiser isa federally licensedgun dealer. Advertisersmust submit aphotocopy of a validFederal FirearmsLicense issued by theU.S. Department ofAlcohol, Tobacco andFirearms. Thisdocumentation mustbe submitted onlyonce, after which it willbe kept on file in theTH classified office.

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