St. Joan of Arc

Early Learning Center

Family Handbook

2018-2019

4186 Broadway Street

Indianapolis, IN 46205

317-644-2700

Dear Parents & Families,

Welcome to St. Joan of Arc Early Learning Center. Our goal is to provide a Christ-centered, loving and safe

environment that is developmentally appropriate for each child. This handbook is designed to help your

family to have a rewarding experience with our ministry. We have tried to anticipate your questions by

designing this handbook and have proactively outlined policies and procedures aligned with expectations

from the accreditation process followed in Indiana. We understand that nothing is more important than

your child’s early education and care experiences.

Our goal is to provide the highest quality care and education for children and to ensure families are val-

ued and respected. Daily communications and a sense of trust between families and teachers is vital. We

depend on families to be responsible and active childcare consumers. We expect families to read this

handbook, follow outlined procedures and policies, provide us with all necessary information in a timely

manner, and to be open and honest with us regarding your feedback about our program. We welcome

your comments, questions, concerns and suggestions about your child’s experience and the program.

Given the nature of an ever-changing, quality early childhood program, this handbook will be organic and

serve as a living document. Changes to policies will be sent via email throughout the year, and the hand-

book will be updated as needed.

Come talk with us about suggestions, questions or concerns.

St. Joan Of Arc School Mission Statement

Our mission is to continue a rich Christ-centered tradition of faith-filled education that has been a vibrant part of the neighborhood it has served since 1922. Our students, who mirror the diverse neighborhoods we serve, are inspired to achieve academic excellence and are committed to respect all of God’s creation. From preschool through eighth grade, our students are challenged to make positive contributions to the

world through Leadership, Integrity, and Service.

St. Joan Of Arc School’s Vision

Saint Joan of Arc Catholic School will form leaders through faith, liberal arts, sciences and technology to shape the world through lives of integrity and service.

St. Joan of Arc Early Learning Center Philosophy and Purpose

We believe that: The Early Learning Center is an integral part of the Church’s mission to proclaim the Gospel, build faith

communities, celebrate through worship, and serve others. The commitment to developing the whole child using a developmentally appropriate approach to learn-

ing is an integral part of the mission of the Early Learning Center. Every child should understand God made me unique, God made me beautiful, and God made me won-

derful. The Early Learning Center helps children develop a lasting relationship with Jesus through their work,

their play, explorations, problem solving, and in the community of others. The Early Learning Center creates a supportive and challenging climate which affirms the dignity of all

members of the community.

Therefore: The natural development of children and their exploration of the world is the center of our philosophy. Children have every right to develop to their fullest potential. Children will be provided with a foundation in readiness skills preparing them for future success. Children learn by doing, thinking critically, problem solving and asking questions about their world.

St. Joan of Arc Early Learning Center Belief Statement

St. Joan of Arc Early Learning Center and its staff believe that children learn best in a supportive, loving,

home-like environment where they are encouraged by caring adults who observe and learn beside them.

We believe that children should be given time, appropriate materials, and engage in meaningful interactions

to develop intellectually and emotionally. The teachers in our center are advocates for children who love

and encourage them to develop academically and socially. As they listen and learn with each child, they as-

sess and guide the learning process and empower children to make sense of their world. Children are provid-

ed with appropriate materials in our beautiful sunlit rooms. The environment is carefully thought out and

room arrangement reflects a child centered view. Materials are displayed in a functional yet inviting manner

which nurtures the child’s inner creativity. Children’s varied abilities are accounted for in the preparation of

the centers. Tools and props are rotated frequently to reflect the needs and interests of the group. Families

and culture are celebrated at St. Joan of Arc Early Learning Center. The role of parents to our center is vital.

The involvement and family connectedness is an integral piece of what makes our program strong. Families

are frequently visible in and around the center, sharing life and what they love with the children. Their role

in informing and working together with their child’s teacher is the glue that keeps our center in place.

Part 1: Introduction

This handbook is designed to acquaint all families with St. Joan of Arc Early Learning Center (SJOA ELC). The

handbook can be accessed online. SJOA ELC is a ministry of St. Joan of Arc Catholic Church and is a full day,

year round child care center designed to meet the needs of the diverse parish and neighborhoods we

serve. We are seeking accreditation as an unlicensed childcare ministry and completing the voluntary certi-

fication program outlined by the state of Indiana. It is anticipated that we will be licensed as a level 3 Paths

to Quality center by January 2019 and licensed at level 4 by January 2020.

Classes are created in response to several factors including capacity, need, and interest from the parish

and the community. The current configuration affords the Early Learning Center to serve the following age

groups:

Mini-Monarchs: 3 Months to 12 Months; 12-24 Months; and 24-36 Months

Caterpillars: 3 Year Old Class

Butterflies: 4 Year Old Class

Children may be moved on or before their birthday to the next class as they are developmentally ready. A

transition for each student should be unique and responsive to the child’s needs.

St. Joan of Arc Early Learning Center aspires to meet the needs of its children and families. We provide

care and developmental stimulation through play-based academic growth opportunities for young children

as well as educational opportunities for families through our nights. Teachers at our center see themselves

as researchers, learning about each child’s development and simultaneously furthering their practice. They

specialize in developing and implementing the newest techniques based on the growing body of research

that shows positive correlations between home-like indoor environments and strong interpersonal rela-

tionships and the ability to concentrate. In our indoor and outdoor classrooms, we are constantly asking

questions, learning from mistakes and wins, and problem solving. The young child is a member of his/her

family, and the family is a child’s first teacher. It is our aim to work with each family to create the best pos-

sible environment for their child while in our program. The staff at SJOA ELC focus on the total and unique

growth and development of each child. Our program is aligned to Indiana Academic Foundation for Birth

to Age 5.

We promote:

Cognitive Development:

Learning to solve problems and form concepts

Discovering and exploring the near environment

Social-Emotional Development:

Developing self-esteem and personal adjustment skills

Achieving self-confidence in relationships

Developing a sense of responsibility and persistence in completing tasks

Physical Development:

Developing hand and body coordination

Learning physical skills

Learning good health habits

Language Development:

Express wants and needs using words

Develop communication skills with adults and peers

Creative Development:

Expressing ideas through creative skills

Expressing self through creative media

Developing the ability to think and act in different and unique ways

Admissions Policy:

The child care center shall accept only children who are at a stage of growth and development which enables

them to benefit from its program, and for whose age level the center is staffed and equipped to provide care.

The child care center shall not admit or maintain any child whose needs it obviously cannot meet or whose

behavior would be dangerous for other children in the center. Explicit, documented reasons for refusal to ad-

mit or provide care to a child shall be provided in written form to parents. There shall be no discrimination on

the basis of race, color, religion, sex, national origin, or handicap.

Non-Discrimination Policy:

St. Joan of Arc Early Learning Center does not discriminate on the basis of race, religion, cultural heritage, po-

litical beliefs, marital status, national origin or sexual orientation.

Ratios:

Appropriate ratios are kept according to Indiana Family and Social Services Administration and the National

Association for the Education for Young Children. The appropriate ratio varies with the age of the children en-

rolled. The ratios for the center are as follows:

Mini-Monarchs: 3 Months to 12 Months (4:1); 12-24 Months (5:1); and 24-36 Months (7:1)

Caterpillars: 3 Year Old Class (10:1)

Butterflies: 4 Year Old Class (12:1)

Special Needs Students:

Our preschool will try to accommodate children with special needs on a space available basis. Close commu-

nication with the parents is essential in providing quality care. St. Joan of Arc Early Learning Center will admit

children with special needs on a trial basis of three months, after which we require a conference with the

family. If we are unable to meet the needs of the child, we will give the family time and assistance to find a

more appropriate placement. If your child has special needs, please indicate that on the registration form.

Indianapolis Public Schools Programs for Young Children provide services for children age 3-5 who reside in

IPS school district. Please contact them directly at 317-226-4260.

Tuition & Fees:

A non-refundable registration fee of $125.00 is due with the registration form. Tuition is determined and published at the time of registration. Tuition can be paid yearly, quarterly, or monthly. Monthly tuition must be through FACTS Management (a tuition management company). You may access FACTS our website (under resources and forms) at www.sjoa.org. Please access the FACTS logo and follow their tutorial to enroll.

Tuition is based on your child’s age as of August 1 each calendar year and is only adjusted annually at this date. Families are required to register for a calendar year, and space will not be guaranteed to families opting to enroll for only a school year. Families do have the option to pay their child’s tuition through the summer and to take vacations as their schedule allows. Enrollment is ongoing and runs on a continuous model begin-ning August 1, 2018. Supplies are requested at the beginning of each semester or for special projects.

Families failing to pay tuition on their due date will be given a thirty day time frame to make up this amount. If tuition is not current within the thirty day timeframe, your child(ren) will be withdrawn from the center.

Program Options: Beginning August 2018, SJOA ELC is moving from operating on a school year model to a year round model. Families new to SJOA ELC should plan to enroll full time (7:00-6:00) five days a week. 2017-2018 grandfa-thered students received the option to remain part-time or to increase their days/times. Families wishing to enroll in a part-time option may have this choice only when a part-time position is available. Withdrawal Information: Families are required to give the Center Director a minimum of three-week notice in writing prior to with-drawing their child from the program. If your child starts the month you will be charged for the full month. Hours of Operation: St. Joan of Arc Early Learning Center is operates 7:00 a.m. to 6:00 p.m. Calendar: A separate calendar is maintained for families. It is attached to the Family Handbook.

Court Order: If a court order exists preventing a particular individual from having contact with a child, the center shall comply with the order. There shall be a copy of the court order in the child’s file. Health Examination: A health examination including immunizations is required for each child within 12 months prior to admission to the child care center or within one month after admission on the forms provided. Child care center ser-vices must be terminated if a health form is not returned within the above stated time period. Health exami-nations shall be repeated annually for children two years of age and younger. Arrival: All families are required to park and to walk their child into the center. All families will enter and exit through Door 1 (Main entrance on Broadway). Children should be signed in using the computer at the registration desk and escorted to their classroom by the family member. Arrival is unique to each family but no children are admitted to the center before 7:00 AM. Please note that the center will not be accessible before 7:00 a.m. in order to allow time for the teachers to prepare for the day. During arrival it is very important to set up a routine that your family can follow every day. This provides your child with a sense of security. Please keep teachers informed about your child’s health, mood, eating habits, family situation, or anything you think might affect your child’s behavior at school. We recommend that you help put away items in their cubby, walk your child into the room, greet the teachers and friends, help wash their hands and assist your child in selecting a toy or joining an activity. When it is time for the person drop-ping the child off to go, tell the child you are leaving, and say, “Good-bye”. If your child is having difficulty separating, signal a teacher for assistance. Feel free to call us later if your child is upset when you leave, and we will let you know how he or she is doing. Dismissal: All families are required to park and to sign their child out from the center. All families will enter and exit through Door 1 (Main entrance on Broadway). Children should be signed out using the computer at the regis-tration desk and then picked up from the classroom. Dismissal is at 12:30 for half day students and no later than 6:00 for full day students. If your child is not signed out, you could be charged for extra time. Staff will not allow anyone to leave with your child unless he/she is on the child’s approved pick up list. If you wish to add or remove a person from the pick up list this change MUST happen in writing. Changes via phone will not be allowed. The center cannot legally deny release of any child to a natural parent unless there is a written court order. The center cannot allow a child to leave with any inebriated person, even a parent.

During departure, it is also important to follow a set routine. We recommend that when you arrive, you greet your child and the teachers, and let your child know how much time he or she has to wrap up the ongoing project or activity. While your child is finishing up is a good time to talk with the teachers to discuss your child’s day, but this is not the time to have a full conference with the teachers. If you feel you need a confer-ence (more than a 3-5 minute conversation), please ask the teacher to set a separate time for you to meet. On the way out, check your child’s mailbox. Be sure and say, “Good-bye” to your child’s teachers, so they know you and your child are leaving. Once you have reunited with your child and begun departure, SJOA ELC is no longer responsible for your child’s safety. Please be sure he/she remains with you both inside and out-side of the building. Please use the sidewalk when walking to your vehicle. Late Pick Up: In case of late pick up, a staff person will call one or both parents at home, cell, and work numbers, and/or emergency contacts. If your emergency contacts change throughout the school year it is your responsibility to notify the teachers and center office in writing. Child Protective Services will be notified if your child is not picked up 30 minutes after closing time. St. Joan of Arc Early Learning Center closes at 6:00 p.m. SJOA ELC staff members work very hard each and every day and want to feel confident that they can leave at 6:00 p.m. Many staff members have evening commitments. Parents who arrive late often interfere with these plans. There will be a late fee assessed if children are picked-up after 6:00 p.m. $2.00 per minute for the first 10 minutes will be assessed. Examples of the late pick-up charge policy is as follows: $2 for each minute late, per child. That is, if a family member arrives at 6:05 p.m. 5 minutes late = $10.00 late fee will be applied (per child enrolled), 6:15 p.m. 15 minutes late = $30 (per child enrolled). In the case of children who attend school only a half day, dismissal is at 12:30 p.m. Staffing is carefully planned to ensure all children’s needs and guidelines are followed. Some staff are only scheduled to work 1/2 days as well. Therefore, late fees will be assessed for families picking up 1/2 day children late following the same formula. Family Orientation: Enrollment is ongoing, so orientation will happen on a personal basis. Families will schedule a time to come to the center, meet the teachers, see the classroom and participate in an orientation meeting to help in be-coming acclimated with some of the daily procedures. During this time the family will have the opportunity to ask questions about the program with the teachers and director. Visitation Policy:

St. Joan of Arc Early Learning Center is a secured facility that remains locked throughout the day. Visitors

must sign in at the reception desk (or with the Center Director) and be issued a visitor’s nametag before vis-

iting any classroom.

Inclement Weather and School Closings: In the event that school closes due to weather or other emergency, please check local radio and television stations for information about St. Joan of Arc, Indianapolis.

Discipline Policy:

The child care center uses a positive disciplinary approach with children. Caregivers communicate to children

using positive statements, encourage children, with adult support, to use their own words and solutions to

resolve conflicts, and communicate with children at eye level and talking to them in a calm manner about

what behavior is expected. Recurring disciplinary problems will be addressed with parents and documented

in the child’s record.

Volunteer Notice:

If you would like to volunteer at SJOA ELC, you must complete the Archdiocesan Safe and Sacred Training.

This program provides vital information and tips on caring for and supervising children. You must complete

Safe and Sacred if you intend to be in contact with any SJOA ELC students. This includes field trip chaperones

and drivers, classroom volunteers, room parents, office assistants, etc… SJOA ELC administration will docu-

ment your completion of the program before you are allowed to volunteer. To complete the training, go to

the following website: https://www.safeandsacred-archindy.org/login/index.php.

Anyone serving as a volunteer more than eight hours per month at SLOA ELC is required to complete a physi-

cal, a 5-panel drug test, be CPR certified and First Aid trained and to complete an additional national back-

ground check (including fingerprinting) through IdentoGo. An orientation must also be completed with the

Center Director. These requirements align with accreditation guidelines per Indiana Family and Social Ser-

vices Administration.

School Safety: The 2016 Legislative Session of the Indiana General Assembly enacted Senate Bill 147 requiring the Indiana Department of Homeland Security to establish minimum standards and approve best practices not later than July 1, 2017, for a school emergency response system. Senate Bill 147 defines the term "emergency response system", defines the term "school property", and requires the department to establish emergency response system guidelines with input from the division of school building safety. Emergency response systems was provided the following definition: “Systems designed to improve technology and infrastructure on school property that may be used to prevent, prepare for, respond to, and recovery from a manmade or natural dis-aster or emergency occurring on school property.” SJOA administrators and key personnel complete a two-day approved Indiana Safe Schools training. Addition-ally, all drills are completed as required by Family and Social Services Administration. A school safety team has developed a set of safe schools guidelines to ensure best practices are being followed to provide a safe environment for SJOA ELC students, staff and families. To ensure the most optimal learning environment for children and provide a model program for future Mon-archs, St. Joan of Arc Early Learning Center is licensed and inspected by the Indiana Department of Family and Social Services Administration. We are actively seeking accreditation as an unlicensed childcare ministry through the voluntary certification program. We will be Paths to Quality Level 3 certified by January 2019.

We also receive annual inspections by the State Fire Marshall’s Office. These inspections ensure that all fire, health, and safety regulations are met and that SJOA ELC adheres to high quality standards regarding teacher requirements, adult/child ratios, curriculum, nutrition, and other administrative practices. Regular mainte-nance of the facility and the equipment falls under the SJOA maintenance department. Regular inspections are made of facilities and inspections records are kept in the office. If SJOA ELC staff finds a concern or if dur-ing a routine inspection by the representative of Indiana licensing authority there is found to be a concern the followings steps are taken: 1)The center director shall notify the appropriate person for repair. 2) The maintenance director will make a visit to the center as soon as possible to access the work needed to be completed. 3) Depending upon the work needed to be completed repairs will be made immediately or when the parts required are secured. 4) If the latter is the case the equipment in question will be removed or blocked from child use until the needed repairs are made. SJOA makes every effort to ensure the safety of students from environment hazards and pollution through the use of environmental friendly supplies and spraying for insects is not done when students are present and is done in a timely manner that no students will be in the area immediately after treatment. All chemi-cals and cleaning agents are kept in locked cabinets or closets. The building has been free of asbestos since the renovation this summer (2018). Emergency Procedures: Emergency phone numbers are clearly posted by all phones. The parent/guardian provides, in writing, the names and phone numbers of persons to contact if the

parent/guardian cannot be reached. In case of an emergency, a faculty/staff member may go with the child to the emergency room and re-

main until a parent/guardian arrives. Teachers report in writing any injuries that may occur while the child attends SJOA ELC. Teachers notify the parent/guardian of any injury requiring first aid treatment. Teachers report serious injuries to the Director immediately. Fire drills are practiced once each month and tornado drills every three months, to prepare children in

the case of an emergency. Shelter-in-place (lockdown) drills are held at irregular intervals throughout the year.

Emergency evacuation plans are posted in each room, the hallway, and outside the office. The signal for fire, tornado, and/or shelter-in place is part of the SJOA alarm system. Emergency Medical Authorization: I agree, and by my signature, give consent, that in any case of an accident, injury, or illness of a serious na-ture, my child will be given emergency medical care. I understand that I will be contacted immediately, or as soon as possible should I be away from the phone numbers given with this application. Emergency Evacuations: If we need to evacuate the building and cannot return to our building for an extended length of time the teachers and children will walk to the Parish offices. Each parent will be notified by phone to pick up his or her child. A secondary location would be relocation to the library on Broadway Street. Family members only on a child’s approved pick up list can receive a child, must have a picture ID, and will be required to sign out their child.

Medical Emergencies: SJOA ELC employees are trained to respond during medical emergencies. Training and drills help school em-ployees rapidly and effectively make life-saving decisions during medical emergencies that can enhance the survivability rate. Recommended trainings include: First Aid/CPR Training Automated External Defibrillator (AED) Utilization Training Universal Precautions Training Safe Sleep Practices Training Indiana’s Health & Safety Training: Module I: Module II: Module III Should a staff member become ill during the day and need to remain home, a substitute staff member will replace the teacher. In the event of a lengthy illness, serious injury or death of a staff member parents will be notified immediately via email and in a written note. The director, principal, school social worker, and Fa-ther Roberts may be available to offer prayers and counseling for children and their families as needed. Children’s Health Records & Other Records: All children are required to have an annual completed physician’s examination form, a physical exam and all immunizations up to date at the time of enrollment. Immunizations are to be kept up to date thereafter fol-lowing the Indiana guidelines schedule. Record of a physical is required every year. Immunizations are an important public health policy effecting children. As a matter of state law, children in the program must: • Be fully immunized, or Be in the process of becoming fully immunized according to the approved schedule, or Have a physician’s statement that immunization are not needed for medical reasons or a note from the

parent stating that the child in not immunized due to religious beliefs.

Tobacco (& Other Toxic Substances):

Use of tobacco, unintended use of toxic substances including alcohol, use of or possession of alcohol, and

use of or possession of illegal substances at St. Joan of Arc Early Learning Center is strictly prohibited on our

property.

Your child’s file is kept in a file cabinet in the SJOA ELC office. This cabinet is locked unless center personnel

are present. Your child’s file is considered confidential and only a limited number of individuals have access

to view it. Parents or Guardians may request to view their child’s file at any time. Please contact the class-

room teacher or the Center Director to make arrangements to view the file. The Director will have access to

review the file so that medical and family information is correct and up to date. Lead teachers have access to

review files to see the individual/medical needs of your child. This information will help with planning and

goal setting for your child. The Center Director will view records to check that immunizations are up to date.

When the program is being reviewed for licensing, the licensing representative has access to the files that

are required by the state. These forms would include but are not limited to: child enrollment, medical forms,

and special instruction plans for allergies if one is appropriate. When SJOA ELC teachers want to review your

child’s file they will sign, date, and give reason for viewing of the file. This file will remain in the office during

this review. Contact information for the family is located in the office so that teachers are able to contact

parents or family when needed.

A list of individuals that may view student records will be found in a folder in the front of the file in which

your child’s records are kept. Only those individuals listed may view the records without separate written

consent. The individual must sign, date and give reason for viewing of the records. The written permission

form may be obtained from the office. All educational files are kept confidential and have limited access.

Records must include the child’s immunization data, a copy of the physical, emergency contact information,

a signed discipline policy, and a signed transportation plan. Other records may be included at the Center Di-

rector’s discretion.

Attendance:

If your child is scheduled to attend SJOA ELC and will be absent (or late), please notify the teachers as soon as

possible by calling 317-644-2700. This will help monitor accountability for students, staffing and ensure the

center does not order an extra or not enough lunches for the class.

Parent-School Communication:

Good communication is vital to the success of the student. Please read the center emails, your child’s teach-er emails, and check your child’s folder regularly. Some teachers may use an app for communication too. Please use a written note or email if you wish to contact the teachers about your child’s progress. A written note must be sent to school if a person who is not on the registration form will be picking up your child from school. Conferences will be scheduled twice annually (once per semester). Teachers will report progress to families, and families are encouraged to ask questions about the program or their child’s development. Parent-teacher conferences will be scheduled as needed or a parent may request such a conference at any time. In addition, teachers are always available for on-going communication and parents are always welcome at any and all times to observe our program.

Personal Belongings: All personal belongings that might become separated from a child should be labeled with the child’s name. All outer garments, including coats, mittens, hats, etc. should be labeled with your child’s name. Chil-dren should not bring personal items such as money, toys, etc. unless requested by the teacher. Simple clothing is most appropriate for preschool. There is no uniform for SJOA ELC students. Whenever possible, provide clothing with fastenings your child can manipulate. Sturdy shoes are especially important. Sandals, flip-flops, Crocs, etc. can be dangerous on the outdoor play equipment and are discouraged. Large motor skills are important to the daily activities and appropriate shoes should be worn. Children will need three changes of clothing at school and these will be kept at school and changed as needed. Messy clothing will be sent home and families should wash and return clothing to maintain a rotation of back-up clothes. Outdoor Play:

Please dress your child for outdoor play. If your child is not well enough to play outside then your child is not well enough to come to school. If you would like your child to wear sunscreen, please apply it to your child before school. Children are required to play outdoors when weather, air quality, or environmental safety conditions do not pose a health risk. Active indoor play may be a replacement when necessary. Outdoor/large motor activities and plentiful play materials for a variety of skills are offered (for example, climbing, running, jumping, balancing, riding, playing with balls, exploring nature, etc…). Weather posing a significant risk shall include a wind chill at or below 25 degrees F and a heat index as identi-fied by the National Weather Service. See http://www.weather.gov/media/unr/heatindex.pdf for more infor-mation. Air quality conditions posing a significant health risk shall be identified by announcements from local health authorities or through ozone (smog) alerts. Children with respiratory health problems such as asthma shall not play outdoors when local health authorities announce that the air quality is approaching unhealthy levels. Staff:

Director: Shelley Caldwell Lead Teachers & Para Educators: Mini-Monarchs: 3-12 Months and 12-24 Months: /Gretchen Gonzo/Emily Glanders/Martha Dominguez Heath Mini-Monarchs: 3-12 Months and 24-36 Months: Kari Sullivan/Sarah Hargis/Amanda Bourne/Jeanne Conner Caterpillars (Three Year Olds): Erin Miller/Katie Brederhoft/Heather Rosenfeld Butterflies (Four Year Olds): Meredith Ruxer/Carolyn Schilling/Heather Rosenfeld/Beth Byam

Teachers are expected to have a degree in early childhood or elementary education or the equivalent of a CDA with relevant early childhood experience. As a part of the SJOA ELC professional development plan the staff will participate in coursework to match current trends in early childhood education. Staff will meet weekly and have professional development opportunities on a monthly basis.

Curriculum: St. Joan of Arc Early Learning Center curriculum is based on the Indiana Academic Foundation for Children (Birth to Age 5). This child-initiated, play-based approach to learning provides opportunities for children that support and enrich their development, learning, and growing independence. Curriculum development pro-vides the framework for planning and carrying out work with young children and their families. Our curricu-lum is child-centered, interest-based, and hands-on to encourage each child’s growing independence. Alt-hough planned themes may be used on occasion, children’s interests are considered and the curriculum is adapted as needed. Each room is designed with interest centers (reading, writing, blocks, dramatic play, math, art, sensory play, music & movement, nature & science, small motor/manipulative and more) and chil-dren choose from a variety of developmentally appropriate activities throughout the day. Each program in-cludes a balance of child and teacher-led activities designed to actively engage children in learning through-out the day and promote their creative expression. Assessment is an integral part of curriculum planning. Monitoring and documentation of children’s participation within the learning environment is on-going. Chil-dren’s interests, strengths, and needs are used to shape curricular decisions. The classrooms will be rich in language opportunities and experiences. Such opportunities include but are not limited to: stories, finger plays, poems, labeling of items in the classroom, visiting with the students during free play, family style dining, special times for children to share ideas and thoughts. The children will have opportunities to have a special time to share things from home. The children will be given classroom respon-sibilities. Children will have opportunities to give their desires for topics to be studied. Creative Curriculum is used as a resource to supplement instruction. Consideration will be given to students with alternate learning styles, and teacher will accent a child’s strengths while developing weaknesses. An example would be the use of pictures in developing charts, social stories, sensory and movement breaks, modeling etc. Weekly lesson plans are posted for families to facilitate communication about learning between the center and home. The community plays a large part in the child’s world. Community perspectives are a consideration in plan-ning activities and curriculum. Community personnel often come to the center to share with the children. In-dianapolis offers many opportunities to enrich a child’s perspective of the world. These may include visiting museums and zoo, people sharing job duties, visits to the public library and local fire department, walking to the SJOA main campus or garden for enrichment experiences, visits to local restaurants, and more. Curricular decisions are closely linked and are shaped by the on-going assessment gathered by the staff daily. Such deci-sions are based on the fundamental concepts of being age-appropriate, individually-appropriate, culturally relevant, and use of anti-bias practices reflected in the program in dialogue with the families of the children. Theory and research in child development, family studies, and early childhood, and early childhood special education guide the curriculum and assessment practices of the programs. summary of this policy will be in-cluded in the parent handbook.

Transportation Policy:

Reason this policy is important:

The safety of children and staff must be provided in all activities of child care programs. Proper restraint sys-

tems and the correct use of them are critically important during travel to/from the child care program as well

as a part of the activities of the setting.

Procedure and Practices, including responsible person(s):

A Consent for Child Care Program Activities form will be filled out for each child being transported. •

Smoking is prohibited in vehicles used to transport children.

Children will be transported properly in a seat belt, car seat, or booster seat according to current Indiana

regulations. Parents may be required to supply a booster or car seat as needed for their child if field trips

involving use of transportation are a part of the program. Staff will be sure that car seats, booster seats

and seat belts are used properly and each child is properly secured before setting the vehicle in motion.

Staff will assist with releasing children from their transportation safety restraints, when needed. All adults

in the vehicle will use proper restraining devices according to the vehicle manufacturer’s recommenda-

tions.

The number of passengers in the vehicle will not exceed the manufacturer’s stated capacity for the vehi-

cle.

Children will be prohibited from eating, drinking, standing, or other dangerous or distractive activities

during transportation.

Children will never be left unattended in a vehicle, even for brief periods. All children will be accompanied

by an adult to/from the vehicle to insure safety.

All children will be accounted for before leaving the facility and again before returning.

Children with special needs will have their transportation plans addressed in the Special Care Plan. A staff

member who is familiar with the child’s special needs will accompany the child during transportation.

All travel routes will be planned in advance.

Vehicle Requirements

Only insured, licensed, well-maintained vehicles will be used to transport children. 18 passenger vans are

not permitted.

A back up vehicle will be available if needed and can be dispatched immediately in case of an emergency.

A first aid kit and list of emergency contacts for all children and adults will be in the vehicle during trans-

portation of children.

A cell phone will be available in case of emergency.

Driver Qualifications

Drivers will be legally-licensed and shall not be under the influence of any chemical substance that may

alter their ability to drive safely.

Drivers will meet staff qualifications including a criminal history check.

Drivers will be first aid and CPR certified if another staff member present is not.

Drivers will obey all traffic regulations.

The driver shall not be included in the child: staff ratio. Drivers must not be distracted from safe driving

practices by being simultaneously responsible for the supervision of children.

The driver will be familiar with the planned route ahead of time.

Drivers will have evidence of a safe driving record for the previous 5 years.

To prevent distractions the driver is not permitted to talk on a cell phone or play loud music.

The St. Joan of Arc Early Learning Center Director, Shelley Caldwell, is responsible for collecting background

checks, driving histories and updating this information yearly for those who are transporting children.

The St. Joan of Arc Early Learning Center Director, Shelley Caldwell, is responsible for ensuring the safety of

the vehicle and proof of insurance for the vehicle.

When the policy applies:

This policy is in force anytime children are transported by the child care program. Staff will adhere to the poli-

cy guidelines even if no children are present when using a vehicle owned by the child care facility.

Communication plan for staff and parents:

Shelley Caldwell, Director, will cover policies, plans, and procedures with all new staff (paid and volunteer)

during orientation training. They will sign that they have read, understand and agree to abide by the content

of the policies.

During enrollment this policy will be reviewed by Shelley Caldwell, Director, with the parents. Parents will

sign that they have read, understand, and agree to abide by the content of the policies.

A copy of all policies will be available during all hours of operation to staff and parents in the policy handbook

located in the SJOA ELC Office and online.

Parents may receive a copy of the policy at anytime upon request.

A summary of this policy will be included in the parent handbook.

Parents and staff will receive written notification of any updates.

Parents will sign a Consent for Child Care Program Activities form for all outings where transportation is re-

quired.

References:

Indiana Bureau of Motor Vehicles: www.in.gov/bmv or 317-233-6000

National Highway Traffic Safety Administration: www.nhtsa.dot.gov or 888-327-4236

Caring for Our Children – http://nrc.uchsc.edu

Model Child Care Health Policies – http://www.ecels-healthychildcarepa.org

Reviewed by:

_________________________________Director/Owner

_________________________________Health Professional (physician, nurse, health department, EMS,

Health consultant)

_________________________________Staff member

_________________________________ Other (parent, advisory committee, police, CPS)

Effective Date and Review Date:

This policy is effective 08/09/2018 and will be reviewed annually by 08/01/2019 or sooner if needed. Par-

ents and staff will be notified of any upcoming policy review. *This format is adapted from and used with

permission of: National Training Institute for Child Care Health Consultants, UNC, 2000

*This format is adapted from and used with permission of: National Training Institute for Child Care Health

Consultants, UNC, 2000

Daily Schedule:

Each classroom has a daily schedule that is posted inside each classroom, but the following are some compo-

nents that will be incorporated into each day (schedules for infants 3-12 month olds are more individualized):

Activity Staff Responsibility

Arrival: Wash Hands

Choice Time/Indoor Explorations – children select from

a variety of ten centers: reading, writing, blocks, dra-

matic play, math, art, sensory play, music & movement,

nature & science, small motor/manipulative and more

Supervise all areas, assist children with choices when necessary, dis-

cuss and motivate cooperation, creativity and peer interactions. En-

courage children to help keep choice time areas organized and neat.

Group Time – large group activity which begins the day

with introductory songs, events of the day, news, shar-

ing and discussion of project work.

Participate in singing, focus children’s attention on teacher directing

activity, and encourage participation of all children.

Morning Snack – nutritious snacks are provided for the

children with milk and water.

Supervise hand-washing, wash tables with three step method before

and after snack. Encourage self-help skills and assisting with clean up

after snack. Sit with children at tables and encourage conversations.

Outdoor Explorations – Outdoor play on playground

with a wide variety of age appropriate equipment,

games and materials. **We will play outside in the rain

& snow if lightning and thunder are not present.

Ensure all children are properly dressed before going out. Check all

equipment and toys prior to use. All areas of playground must be su-

pervised. Avoid personal conversations with other staff & congregating

in one area. All equipment must be stored in proper places

Community Circle – Sing songs, discuss any social issues

that need to be discussed, or read a book aloud to the

children.

Encourage children to participate in singing and discussion. Help focus

children on the story. Quietly redirect children and avoid calling out

names. Sing along! Learn the songs, share a new song, play and instru-

ment, or teach a finger play.

Munch & Mingle Lunch – Children will be served a pre-

pared school hot lunch or they will get out their lunch

boxes if eating a cold lunch from home. Children eat in

the classroom.

Supervise hand washing. Supervise and help as needed with lunch. Sit

with children and engage children in conversations at the table. Assist

with clean up after lunch. Staff offer alternative activity for those fin-

ished eating

Rest Time – Children will assist getting rest cots ready

by putting on crib sheet, blanket, pillow and stuffed

animal. Children will rest quietly on rest cots.

Help distribute rest cots, remembering to leave space between each

child. Help settle children and avoid conversation. Staff offers alterna-

tive quiet activity for children who have rested after a certain period of

time. *Infants (3-12 Months) sleep in individual cribs and are actively

monitored by staff. Staff record checking infants every fifteen minutes.

Infants sleep on demand.

Choice Time/Indoor Explorations – children select from

a variety of ten centers: reading, writing, blocks, dra-

matic play, math, art, sensory play, music & movement,

nature & science, small motor/manipulative and more

Supervise all areas, assist children with choices when necessary, dis-

cuss and motivate cooperation, creativity and peer interactions. En-

courage children to help keep choice time areas organized and neat.

Afternoon Snack – nutritious snacks are provided for

the children with milk and water.

Supervise hand-washing, wash tables with three step method before

and after snack. Encourage self-help skills and assisting with clean up

after snack. Sit with children at tables and encourage conversations.

Music and Movement – Children will be given oppor-

tunity to have a music and movement experience.

Participate in singing, focus children’s attention on teacher directing

activity, and encourage participation of all children. Learn the songs,

share a new song, play and instrument or teach a finger play.

Outdoor Explorations – Outdoor play on playground with a wide

variety of age appropriate equipment, games and materials. **We

will play outside in the rain & snow if lightning and thunder are not

present.

Ensure all children are properly dressed before going out.

Check all equipment and toys prior to use. All areas of play-

ground must be supervised. Avoid personal conversations

with other staff & congregating in one area. All equipment

must be stored in proper places

Nap/Rest Time:

Nap time is an important opportunity for growing, active children to rest and re-energize. This is also a time

for teachers to regroup, clean, do paperwork, discuss the day’s activities, and plan future curriculum for the

class. All children rest in the afternoon on cots. Infants rest on demand in individual cribs. Children are asked

to rest but are not required to sleep. Children are helped to relax by a variety of methods: darkened room,

soft music or story tapes, rubbing backs, etc. Non-nappers are asked to rest quietly on their cot for 30

minutes. After that time, they may get up and participate in quiet activities. We will try to accommodate a

family’s request to individualize children’s rest routines. Please discuss specific accommodations with your

child’s teacher. We ask that parents daily bring a small soft blanket and a pillow or soft toy. We will send

these items home daily for the parent to launder and return to school the first day the child attends in the

following week. Sheets are provided for cribs and cots and laundered at school.

Assessments:

Child assessment is a vital and necessary component of all high-quality early childhood programs. Assess-

ment is important to understand and support young children’s development. Each classroom completes

screenings and authentic assessments encompassing all areas of development; sensory, language, cognitive,

gross-motor, fine-motor, and social-emotional. Assessment is also essential to document and evaluate how

effectively programs are meeting young children’s educational needs, and to inform of program improve-

ment. SJOA ELC will use the Creative Curriculum GOLD tool for assessing children. Children who attend SJOA

ELC using the On My Way to Pre-K or Preschool Service Provider vouchers will also complete the ISTAR-KR

assessment.

Child Development:

Children do not just grow in size. They develop, evolve, and mature, mastering ever more complex under-

standing of the people, objects, and challenges in their environment. There is a general pattern or sequence

for development that is true of most children. However, the rate, character, and quality of development

vary from child to child. Culture influences development in different ways, and the goals for children differ

from culture to culture. Quality assessment looks not only at what is happening within the child, but also to

the care that the child requires in order to thrive. For a child to develop and learn in a healthy and normal

way, it is important not only to meet the basic needs for protection, food and health care, but also to meet

the basic needs for interaction and stimulation, affection, security, and learning through exploration and dis-

covery. All staff is trained in the use of assessment in an early childhood program which includes the pur-

pose and value of assessment and appropriate assessment tools. SJOA ELC staff work closely at center staff

meetings to have a continuing process of evaluating the effectiveness of the assessments tools and program.

Birthdays:

We celebrate birthdays during snack period. Please check with your child’s teacher about classroom birthday celebrations. Please do not send cupcakes or other treats to share because of food allergies. If you wish to send birthday invitations through the school the entire group must be invited to prevent hurt feelings. Teach-ers cannot share student addresses due to confidentiality.

Preschool Meal Program:

The Preschool will be offering Breakfast Snack, Lunch, and Afternoon Snack. Our program follows the Indi-

ana Department of Education Guidelines for child nutritional standards in schools. Breakfast costs $1.50,

Lunch costs $2.75, and Morning & Afternoon Snack costs $1.00. We ask everyone to fill out a Free and Re-

duced Form and offer assistance to those who qualify. Reduced Rates are $.30 for Breakfast, $.40 for Lunch,

and $.0.30 for Morning & Afternoon Snack.

The Preschool will be offering Hot/Cold Breakfast and Lunch options, and a morning and afternoon snack.

Preschool will follow the main school menu rotation, which is an 8 week rotation, menu items with an * by

them are homemade. The Lunches include whole grains, protein, fruits, vegetables, and milk. The Breakfasts

and Afternoon Snacks include a mix of fruit/vegetables, whole grains and/or protein, and milk. Each meal

has an option for a different choice if the main option is not preferred. If you have a child with a food relat-

ed allergy, alternatives will be available.

All breakfasts, lunches, and snacks must be ordered before the start of the month. Meals must be ordered

before the 1st of each month. Ordering will be open on July 18, 2019, please make an account on

orgsonline.com to order. St. Joan of Arc school code is 186sjoa-in.

Preschool Breakfast Requirements:

6 oz Fat-free White Milk .5 oz grain (.5 oz Meat or Meat alternate may be subbed for grains no more than 3 times per week) ½ cup Fruits/ Juice/ or Vegetables Preschool Lunch Requirements: 6 oz Fat-free White Milk 1.5 oz Meat or Meat alternate (yogurt, cheese, nuts, eggs, nut butter) 2 oz Fruits (Variety) 2 oz Vegetables (Variety) .5 oz Grains <10 grams Saturated Fat 0 Trans Fats Low sodium (preferably below 700 grams but not enforced until 2023) **Preschool Afternoon Snack Requirements: 4 oz Fat-free White Milk 5 oz Meat or Meat alternate (yogurt, cheese, nuts, eggs, nut butter) 4 oz Fruits (Variety) 4 oz Vegetables .5 oz Grains **Two of the 5 components plus milk are required to be served for the afternoon snack

Non Discrimination Statement:

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regula-

tions and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or ad-

ministering USDA programs are prohibited from discriminating based on race, color, national origin, reli-

gion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status,

family/parental status, income derived from a public assistance program, political beliefs, or reprisal or re-

Field Trips: The Butterflies Class (4/5 year olds) will participate in field trips away from the school grounds. Written per-mission is required. A special permission slip will be sent home prior to the event. Caterpillars (3/4 year olds) may walk to the IMCPL at 42nd and College Ave.. A written permission slip will be sent home prior to the event.

Child Abuse and Neglect: We are required by Indiana law to report any suspected signs of child abuse or neglect. The law is very clear, and it is not our role to investigate. That is the function of the Indiana Department of Child Services.

Discipline: The ultimate goal of the discipline of St. Joan of Arc Preschool is the development of a Christian person whose habits are consistent with good moral principles and Christian values. We strive to create a loving en-vironment in which all persons, their rights and belongings are respected. Discipline builds a person’s self-worth and encourages the formation of the whole person. It is not what we do to children if they misbehave, it is what we do for and say to children to help them internalize and develop self-respect, self-esteem, self-confidence and self-awareness. This is best done by establishing routines, setting rules, and positive encour-agement. The limits for children at St. Joan of Arc are set for their safety. We encourage children to find alternatives to confrontation in stressful situations. Techniques include: giving choices, problem solving, natural and logical consequences, redirecting and “thinking time” (time-out). If a child continually hurts other children or dis-rupts the class, a conference will be called with the parents, teachers, and principal. A signed contract of ex-pectations may be required. If improvement is not noted, the child may be suspended from the program. Suspensions may vary from a few hours to an indefinite period. Our goal is to accommodate the differing needs of children.

Accidental Injuries: All accidents or injuries will be reported to the family. A child will be given first aid by the staff. If the injury poses an emergency, 911 will be called. Every attempt to contact the family will be made.

Toilet Training: All children entering the Caterpillar & Butterfly Classes must be completely potty trained. All children must be able to care for their personal needs. Accidents happen, but we are not equipped to handle pull-ups and diapers.

Sickness:

Please keep your child home to maintain a healthy environment for the children and staff. If your child has

any of the following symptoms we ask that your child be kept home: fever, vomiting, rash, sore throat, ear-

ache, eye infection, heavy green nasal discharge, runny nose with cloudy mucous, constant coughing and di-

arrhea within the last 24 hours. If a child becomes ill during the school day, we will notify the parents to pick

up the child immediately. Children will be sent home with a fever at 99.2 degrees or higher. Children should

remain home and be fever, vomit, and diarrhea free without the aid of medication for 24 hours. Contact your

child’s teacher or the center director immediately if your child contracts a communicable disease.

Medication:

Medication can only be administered with a signed doctor’s order. It needs to be brought to school in the

original container.

Transitions:

We prefer to have new children ease into the room and routine. If a child enters the program in the middle of

the year, we recommend a few short visits, gradually lengthening the visit time, prior to full-day enrollment.

This helps your child become familiar with the environment and also helps us get acquainted. Each child is

unique in his/her patterns and ease of adjustment to new situations. Be sure to talk with the staff daily dur-

ing the transition phase. A consistent daily schedule (arrival and departure routines) also helps children ad-

just to a new routine and environment. When transitioning your child into our classrooms during the initial

visit, we ask that you stay with your child as they will not be officially enrolled and are not included in the

teacher-child ratio. It is suggested that visits last, on the average, 2 - 3 hours. If you would like your child to

experience different times of the day, schedule your visits accordingly. For liability purposes, parents may not

leave their child unsupervised during visits.

Separation:

Children sometimes have difficulty separating upon arrival. This is typical behavior which, over time, should

decrease as children become more secure in their new environment. Here are a few suggestions to help ease

separation:

Allow adequate time in the morning for arrival adjustment before needing to leave for work.

While traveling, talk to your child about going to “school,” who will be there, etc. This prepares your child

for what will occur. When you are rushed, children feel hurried and anxious.

When you arrive, help your child get “settled in” by becoming involved in play.

Once your child is playing comfortably, tell your child it’s time for you to go. (You might also try a two-

minute warning ahead of time.) Please, do not leave without letting your child know. Children are estab-

lishing their sense of trust and need to see you go and see you return at the end of the day.

Give hugs and kisses and reassure your child you will be back. It is helpful to give them an idea of your

return by identifying a time of day you will be back (e.g. “I’ll see you after snack”). need your attention,

affection, and reassurance.

If there is still protest and difficulty, teachers are close by to help your child when you leave. Usually, chil-

dren calm down and begin to play soon after you leave. Remember, even those children who are com-

fortable in play and in their environment need your attention, affection, and reassurance.

Toilet Training Policy

When a child begins enrollment, he or she must be completely potty-trained to enter the Caterpillars or

Butterflies Class. The child should be in cloth underwear and not in diapers, pull-ups, or training pants. Chil-

dren are expected to use the toilets and clean up properly without assistance from teachers or teacher assis-

tants. Assistance with hand washing reminders and clothing fastening will be given if necessary. In the event

the child is found not to be fully potty-trained as indicated by three “accidents” (inability to reach the toilet

on time, wetting or soiling undergarments), at the discretion of the teacher, the child will be asked to take a

2-week leave from the center to work towards readiness. If upon returning the child still is not trained as in-

dicated by one or more accident(s) the child will be asked to take a month long leave. The month long leave

will be repeated until the child returns fully potty-trained. During the times of leave the family will be billed

as if the child were attending as enrollment will be reserved for their child. Parents have the option to de-

cline the enrollment reservation, which would mean the child’s name would go on the waiting list if request-

ed by the family. SJOA ELC will not automatically remove a child from enrollment, so it’s the family’s respon-

sibility to notify the center if they choose to drop enrollment. Soiled garments will be place directly in a Zip-

loc bag with a note attached and sent home.

Allergies:

If your child has multiple or significant food and/or drink allergies, the parent must notify SJOA ELC about this

in the information packet. A medical plan will be provided by the child’s physician as to the protocol followed

should the child come into contact with the allergen.

Sanitizing Procedures for Bottles & Sippy Cups:

Information is provided in the separate form (state form 49953). Items will be sent home with children week-

ly.

Infants & Toddlers:

The next section includes information specific to Mini Monarchs. Portions of the handbook must be signed

and returned to St. Joan of Arc and maintained in each’s child’s file.

Safe Sleep:

In addition to the safe sleep practices outlined in the letter, it is important for families to note all SJOA ELC

staff are trained in the safe sleep practices course as outlined by the code of Indiana. Infants are encour-

aged to sleep on demand (or as needed). They are monitored every fifteen minutes or more frequently by

staff, and this is documented on a recording sheet by the infant’s crib. Some infants may start on their back,

but once they consistently roll over, they may assume a sleep position on their tummy. Each infant’s pro-

gress should be shared with teachers. A waiver is available for infants in need of an alternate sleep position.

This waiver must be signed by the child’s doctor.

Breast Milk Procedure:

Refer to the separate policy regarding breast milk procedures for infants and toddlers. This must be signed

and returned prior to the first day a child enters the center.

Cleaning Schedule:

A cleaning schedule is maintained by SJOA ELC in accordance with accreditation guidelines from the state of

Indiana. Procedures for cleaning classrooms and toys are followed in accordance with the guidelines as well.

Diapering:

The objective of diapering is to cleanse an infant’s skin following urination or a bowel movement, to ensure

comfort to the baby, and to prevent diaper rash. Universal precaution procedures and state guidelines are

followed during diaper changes. These are documented in the infant’s daily recording sheet. A copy of the

daily recording sheet is maintained by SJOA ELC for three months and sent home daily with the family. An

additional explanation of diapering procedures is outlined in the “Diapering Procedures Infant” form (state

form 49971).

Food Transportation:

St. Joan of Arc Early Learning Center provides food for children four times a day. These include breakfast

(served at 8:00 a.m.), morning snack (served at 10:00 a.m.), lunch (served at noon), and afternoon snack

(served at 2:30). A more thorough explanation about school lunches is provided for families in the attached

documentation.

We recognize that families may wish to provide meals for their child. Food must be brought to the facility in

clean, insulated, sanitizable containers, which keeps cold food at 41° F or below and hot food at 135° or

above. Containers must be clearly labeled with the child’s name and date of preparation. Upon receiving the

food from the parent, the facility shall verify the temperature of the food. When potentially hazardous food

temperature is not correct, the facility will not accept the food. Upon accepting the food, the facility shall

maintain correct food temperatures until served. A separate Safe Transportation of Food form must be

signed by each family.

Program of Infant/Toddler Care:

In order to assure consistency of care in the child's home and the center, a program of care for each

child is planned and written prior to his admission by the director or person in charge of the infant-

toddler section in cooperation with the experienced child care worker and the child's parent.

Daily activities for infants/toddlers will provide for:

When awake, infants shall be out of their cribs and engaged in appropriate activity.

Toddlers shall be taken out of doors daily when weather permits.

A chart for recording daily information on each child is posted in a conspicuous place in each infant and

toddler room. Parents shall be informed of any important information regarding their child on the day of

occurrence. This information is kept for three months. The information included will be as follows:

Medication given; Time and amount of food and fluid intake; If still hungry or refusing feeding; Urine

and bowel movements; Vomiting, diarrhea, constipation; Sleep/nap record; Nose bleeds, injuries;

Mood of child; Skin condition; Elevated temperature; Awake activities

Physical Care:

All soiled bedding and terry cloth washcloths are laundered for twenty-five (25) minutes in 160 F water

or one (1) cup bleach added to the load.

Handwashing procedures are posted.

All child care personnel wash their hands before and after giving feedings, bathing, diapering or changing

clothing for infants and toddlers.

Caregivers' outer garment coverings shall be changed when soiled.

An adult caretaker shall be present in an infant or toddler room at all times and child-staff ratios shall be

maintained even if all the infants are asleep.

Bed clothing will be changed immediately when wet or soiled, otherwise once a day

A changing table shall include a soft, washable, plastic-covered pad on the sanitizable table and a clean

strip of disposable, waterproof paper shall be used to cover the entire pad.

The pad is sanitized after each use.

A fresh, clean strip of waterproof, disposable paper shall be placed over the entire pad after each

change.

(Physical Care Continued):

The consulting physician has specified procedures on how to cleanse the child's skin.

These are posted by the changing table and easily seen in each infant/toddler room.

Disposable medical gloves are worn if blood is present.

Gloves are to be removed after the skin is cleansed and before the clean diaper is tabbed/pinned.

Soiled diapers are placed in a tightly covered container in a plastic bag, tied tightly and removed from

the center at the close of each day.

Cloth diapers laundered by a laundry service or furnished by parents will be kept separate from the

other diapers and linens.

Clean diapers are stored in an area inaccessible to children and off the floor.

Clean clothing and soiled clothing are kept in separate, closed containers.

Health Requirements:

Arrangements have been made for each infant and toddler to have a written statement from an MD, DO,

or NP which includes current information on immunization status and health examination.

A current feeding plan is available for each infant.

The child shall be excluded if the health requirements are not met.

Accidents/Sudden Illnesses:

All staff members who have direct contact with infants and toddlers shall have current first aid training

and current knowledge of the treatment for choking, seizure, hemorrhaging, poisoning, artificial respira-

tion and shock.

All staff members who have direct contact with infants and toddlers shall have current training in first aid

procedures prior to giving care.

Equipment:

There will be at least three (3) feet between all cribs and cots.

Only children under thirty (30) inches tall shall use a portacrib (see definition of portacrib).

Only children who are under thirty-five (35) inches tall shall use a full size crib (see definition of a full size

crib).

Crib mattresses are firm and securely covered with waterproof material not dangerous to children. Yes

No Mesh cribs, play pens and bassinets of any type are prohibited for sleeping.

All surfaces are easily sanitized.

Equipment (Continued):

Diaper bags brought from home are prohibited in the children's room. Families need to empty diaper

bags daily and are not to leave them in the center.

All areas, surfaces and items with which infants and toddlers will come in contact will be clean and easily

sanitized.

All articles which the infant or toddler is given to handle are nontoxic, washable, too large to swallow,

without rough edges or sharp corners and sanitized on a regular basis.

There is a rocking chair in the infant room for each caregiver.

Floors are cleaned/vacuumed daily when children are not present and carpets shampooed as frequently

as necessary to keep it clean.

Name of Person Legally Responsible for the Center: _____________________

Intake Agreement

Date of Admission ___________

Child’s Name _____________________________ Nickname _________________

Preferred Name (What name do you wish for us to call your child and for your child to learn to spell)

________________________________________

Date of Birth ______________________ Present Age _________

Gender______ Verification Document __________________

Home Address ______________________________________________________

Mother’s Name ______________________________________________________

Home Address ____________________________ Home Phone ______________

Employer’s Name ____________________________________________________

Employer’s Address ________________________ Employer’s Phone # _________ Work Hours _________

Additional Phone #s (cellular or beeper) ___________________________________

Father’s Name _______________________________________________________

Home Address _____________________________ Home Phone # _____________

Employer’s Name ____________________________________________________

Employer’s Address _________________________Employer’s Phone # _________ Work Hours _________

Additional Phone #s (cellular or beeper) ___________________________________

_______________________

Child’s Name

Dear Parent,

Providing your infant with a safe sleeping environment in which to grow and learn is of extreme importance

to us. To that end, our child care facility has implemented policies and procedures to create a safe sleep en-

vironment for your infant.

We follow the recommendation of the American Academy of Pediatrics (AAP) and the Consumer Safety

Commission for safe sleep environment to reduce the risk of sudden infant death syndrome (SIDS). SIDS is

“the sudden death of an infant under 1 year of age, which remains unexplained after a thorough case inves-

tigation, including performance of a complete autopsy, examination of the death scene, and review of the

clinical history.”

Our written policy is as follows:

All infants will be placed on their backs in safety-approved cribs unless an alternate sleep position is needed for a medical rea-

son and a written note from the infant’s health professional is provided.

Infants will not sleep on water beds, sofas, soft mattresses, or other soft surfaces.

Soft materials such as pillows, quilts, comforters, sheepskins, stiffed toys and loose bedding will not be placed in infants’ sleep

environments.

Infants will not share a safety-approved crib with other children.

Infants will remain lightly clothed and comfortable while sleeping.

Supervised “tummy time” will be observed while the infant is awake.

No smoking will be allowed in an infants’ environment.

Since the start of the 1994 national campaign that provided guidelines for parents, health professionals and

other caregivers to place infants on their backs to sleep, the number of infants dying of SIDS has decreased

by 42%.

Safety of your infant is paramount to us. By signing below, you, as the parent/guardian, understand and

comply with the policies of St. Joan of Arc Early Learning Center

_____________________________________________ _________________________

Signature of Care Provider Date

_____________________________________________ __________________________

Signature of Parent Date

My child really enjoys/likes:

________________________________________________________________________________________

________________________________________________________________________________________

My child clearly dislikes:

________________________________________________________________________________________

________________________________________________________________________________________

Goals for my child this year include:

________________________________________________________________________________________

________________________________________________________________________________________

________________________________________________________________________________________

I give permission for my child to walk from St. Joan of Arc Early Learning Center to:

_____ St. Joan of Arc School 500 E. 42nd Street Indianapolis, IN 46205

Exit SJOA ELC at Door 1 on Broadway Street; Turn left and walk south across 42nd Street; Walk west

alongside the school garden; Cross N. Park Avenue; Turn right and walk south on N. Park Avenue along-

side the school fence; Enter the school parking lot and enter the school at Main Entrance; Returning to

SJOA ELC would follow the same route in reverse.

_____ St. Joan of Arc Community Garden; Exit SJOA ELC at Door 1 on Broadway Street; Turn left and walk

south across 42nd Street; Walk west alongside the school garden; Turn right and walk south on N. Park Ave-

nue alongside the garden fence; Enter the garden entrance on the right; Returning to SJOA ELC would follow

the same route in reverse.

_____Indianapolis Public Library—College Avenue Branch 4180 N. College Avenue Indianapolis, IN 46205

Exit SJOA ELC at Door 1 on Broadway Street; Turn left and walk south to the corner of Broadway & 42nd

Street; Cross Broadway Street heading east; Enter the library at the Broadway entrance

I understand the use of tobacco, and use or possession of alcohol, illegal substances and firearms is prohibit-

ed.

__________________________________________ _______________________________

Signature of Parent Date

INFORMATION TO BE INCLUDED IN CHILD’S RECORD

List the following information to be used in case of an emergency:

Physician’s name ____________________________________

Physician’s address __________________________________

Physician’s phone # ___________________________________

Dentist’s name ____________________________________

Dentist’s address __________________________________

Dentist’s phone # ___________________________________

Person(s) authorized to leave child care center with your child:

Name ___________________________ Address _______________ Phone # ________

Name ___________________________ Address _______________ Phone # ________

Name ___________________________ Address _______________ Phone # ________

Responsible person(s) who may be called to come for your child in case of illness or other emergency if you

cannot be reached:

Name ___________________________ Address _______________ Phone # ________

Name ___________________________ Address _______________ Phone # ________

Name ___________________________ Address _______________ Phone # ________

It is very important a child’s development is nurtured through caring, patience and understanding. However, while caring for your child(ren) we may have to respond to your child’s misbehavior. Hitting, kicking, spitting, hostile verbal behavior, and other behaviors that may hurt another child, are not permitted.

In response to these behaviors, we will not use:

Threats or bribes

Physical punishment, even if requested by the parent

Deprive your child of food or other basic needs

Humiliation or isolation

In response to misbehavior, we will:

Respect your child

Establish clear rules

Be consistent in enforcing rules

Use positive language to explain desired behavior

Speak calmly while bending down to your child’s eye level

Give clear choices

Redirect your child to a new activity

Move your child to a “thinking chair” for no longer than one minute per year of your child’s age, if nec-essary

If your child’s behavior is very disruptive or harmful to himself or other children, we will discuss the issue with you privately. If the situation can be resolved, the child may remain enrolled. If we are unable to resolve the issue, you may be asked to make other child care arrangements.

Child’s Name: __________________________________DOB_____________________

Parent Name: ___________________________________________________________

Signature: _____________________________________Date_____________________

Mini Monarch Policies & Procedures

Mini-Monarch (ages 3 months-36 months) Discipline Policy:

Our program is an ideal place for little ones to play, socialize, and share. It is a learning experience and we do our best to teach the children how to play nicely using kind hands and words. Our most useful tool is redi-recting. If someone is rough or not sharing, we will redirect to another toy to ‘wait our turn.” We use praise for desired behavior. It is very normal for children to bite at these early ages. Sometimes children are teething and bite. Other times they use biting as a form of communication. Please be patient if we find ourselves in a biting situation. The parents of the boter feel just as upset as the parents of the child being bitten. We will be consistent with discipline and communication. A “time in” spot will be offered if redirecting is not working. Our three-step process for a safe, nurturing environment is:

1. Redirecting 2. Time out for the number of minutes per the child’s age, a discussion on what we can do different (better), and apologies if necessary 3. If these steps have proven unsuccessful we may ask you to pick up your child for remainder of the day

SJOA Preschool Parent Handbook

Preschool Discipline (ages 3-5)

The ultimate goal of the discipline of St. Joan of Arc Early Learning Center is the development of a Christian person whose habits are consistent with good moral principles and Christian values. We strive to create a loving environment in which all persons, their rights and belongings are respected. Helping children in the development of positive self-regulation is a key goal for our center. Discipline builds a person’s self-worth and encourages the formation of the whole person. It is not what we do to children if they misbehave, it is what we do for and say to children to help them internalize and develop self-respect, self-esteem, self-confidence and self-awareness. This is done by establishing routines, setting rules, and positive encouragement.

The limits for children at St. Joan of Arc Early Learning Center are set for their safety. We encourage children to find alternatives to confrontation in stressful situations. Techniques include: giving choices, problem solv-ing, natural and logical consequences, redirecting and “thinking time” (time-in). If a child continually harms other children or disrupts class, a conference will be called with the parents, teacher and director. A behavior plan may be written and signed. If improvement is not noted, the child may be suspended from the program. Suspensions may vary from a few hours to an indefinite period. Our goal is to accommodate needs of chil-dren and encourage positive growth.