St. Matthew's Episcopal Church Vestry January 17, 2018 Meeting Minutes

Vestry Members Present: Rick Lotz, Tom Kolb, Patricia Enriquez, Becky Donovan, Justin Klassen, Sara Bailey, Heather Bell, Brad Kimbrough, Greg Petrites, Andrea Ledvina, Marti Plager, Judy Fischer, Elizabeth Walden (Phone), Natalie Bruner (Phone) Absent: Nathan Sparks, David Brooks Clergy/Staff: The Rev. Kelly Kirby, Rector; The Rev. Benjamin Hart, Director of Congregational Life

Opening Prayer

Reading/ reflection Justin Klassen led a reflection.

Approval of November Minutes The November minutes were accepted as presented.

Rector's Report & Vestry Housekeeping

There was a discussion of the Vestry Town Hall that was held recently and what was heard. There were a lot of questions about programming, rather than the specific work of the Vestry. Most of the time was spent discussing Clingman Forum. As a result, we are discerning what Clingman Forum will look like in the future.

There was a discussion of the Vestry making calls to parishioners more than once a year during the annual campaign. Sara Bailey will look at the list of parishioners and how they could be divided among the vestry. This will be put on the agenda for the next vestry meeting to continue the discussion.

Kelly reviewed our bylaws regarding the Annual Meeting and the election of new vestry members. There will be a vestry meeting immediately following the annual meeting.

The outgoing vestry members-Tom Kolb, Heather Bell, Patricia Enriquez, Andrea Ledvina, and Natalie Bruner shared reflections on their time on the vestry and were thanked for their valuable service.

Financial Report

Kelly presented the 2017 Statement Budget vs. Actual. Pledges were below budget, loose offering was above budget. We had several very generous bequests. Rental income has increased. Kelly explained where we ended the year compared to our budget in each category of our expenditures.

Kelly presented the 2017 General Fund Budget Statement (Income Statement), Consolidating Balance Sheet, the Building Fund Balance Sheet, and the Endowment Fund Report. Motion from Brad Kimbrough to accept the financial report, subject to audit. Second Patricia Enriquez. Motion carried unanimously.

Warden Reports

Senior Warden We are finishing the last of the work that needed to be done to repair the lower level. When that work is completed, the remaining funds from the dissolution of our preschool will be divided between St. George's Scholar Institute and The Kenya Kids at Rongo. It looks like we will be able to be more generous with these gifts than we had anticipated.

Junior Warden The Boiler has needed a couple of repairs recently, but it is now fixed.

Vestry Liaison Reports

Stewardship Sara Bailey gave an update on the stewardship campaign. We have almost reached our budgeted goal. Sara shared statistics about how giving for 2018 compares to previous years.

Dimensions of Faith Marti Plager and Judy Fischer reported that the committee is making the final plans for Martin Smith coming to SMEC March 9-11.

Buildings and Grounds Tom Kolb reported that work continues on the memorial garden. We will continue following the plan we made for the Memorial Garden, and put in some new plants.

Outreach Becky Donovan reported that at the Outreach committee they are discerning their role and how they will operate in the future.

Planned Giving Becky Donovan reported that they will be hosting a breakfast on Legacy Sunday, between the two morning services. There will also be a Clingman Forum presentation. The committee is discerning how they would like to function and what events will look like in the future.

Nominating Committee Tom Kolb reported that we received enough nominations to put together a full slate for the vestry election at the annual meeting. The nominees for vestry are Matrid Ndife

Susanne Cramer Amanda Harrity George Wheeler, Kevin Wardell, and Katherine Ledvina (Youth Representative). Brad Kimbrough will create a survey monkey so that people may vote online.

Theological Reflection Toe Vestry reflected on where they found the Holy Spirit in this meeting, and whether our work moved us closer to fulfilling our mission/goals.

Toe meeting adjourned at 7:50, followed by Compline.

Compline

Respectfully submitted, Benjamin Hart

St. Matthew's Episcopal Church Vestry February 20, 2018 Meeting Minutes

Vestry Members Present: Justin Klassen, Becky Donovan, Susanne Kramer, Brad Kimbrough, Greg Petrites, Rick Lotz, Kevin Wardell, Judy Fischer, George Wheeler, Elizabeth Walden, Amanda Harrity Absent: Matrid Ndife, Kate Ledvina, David Brooks, Sara Bailey, Marti Plager. Clergy/Staff: The Rev. Kelly Kirby, Rector; The Rev. Benjamin Hart, Director of Congregational Life

Opening Prayer The Rev. Kirby convened the meeting at 6:15 with an opening prayer.

Reading/ reflection Brad Kimbrough led a reflection, with a focus on savoring special moments in our lives and finding connection to God during these.

Approval of January Minutes The minutes of the January meetings, 1/17/18 and 1/28/18 were accepted as presented. ·

Rector's Report & Vestry Orientation Reviewed documents in the vestry binders including the calendar; parish mission statement; 2015-2020 goals; cannons and guidelines for parishes, vestry and clergy; ; basic responsibilities of vestry as a whole and individually; rector position description; bylaws of St. Matt's; alcohol use policy; resources for vestry members; vestry member job description; job descriptions of offices (ex., Senior warden); Annual Report 2017; Holy Cow report; safeguarding training; endowment funds; business at a typical vestry meeting; building rental information; strategic outreach ministry plan; and refugee welcome· statement.

Parochial Report Rev. Kirby reviewed the entire report with the vestry. Membership, Attendance and Services. Highlights include: 668 active baptized members, 266 average attendance, 300 total church school students and 135 adult enrolled in religious education. Stewardship and Financial Information. Demonstrates total dollar amount of pledges and plate offerings, operating income, revenues and expenses. Outreach Ministrjes and Volunteer Activity: Describes outreach ministries we participated In over the course of 2017.

A motion was made to approve the report - Rick Lotz made motion & Becky Donovan seconded this. All vestry members were in favor.

Vestry officers, including Sara Bailey, Rick Lotz, David Brooks, Edie Nixon, Elizabeth Walden and George Wheeler, were authorized by vestry to sign financial documents. Becky Donovan made motion and Kevin Wardell seconded it. All vestry members were In favor.

Financial Report The Rev. Kirby reviewed the financial report including the general fund budget statement and the balance sheet. Additionally, the balance sheet for The Community Preschool was shared. Remaining funds from The Community Preschool will be split evenly and given to St. George's Scholar Institute and Kenya Rongo Funds.

There was a motion to accept this report, subject to an audit, by Judy Fischer and Brad Kimbrough seconded this motion. All vestry members were in favor.

Warden Reports Senior Warden - Absent

Junior Warden - Rick Lotz All vestry members will get vestry pin and should wear it when they are here at church so parishioners are aware of who their vestry members are. Likewise, vestry members should make efforts to get to know the congregation. We're in the process of officially zoning our memorial garden as a cemetery. Additionally, we are going to focus on beautifying this space with plantings, etc. The city of St. Matthews will be installing a side walk on our side of Massie, up to Ridgeway. Some building repairs and maintenance work are upcoming including repairs to the soffits and various HVAC systems.

Vestry Liaison Reports Stewardship Susanne Kramer shared that the committee wanted to look at an app for the church to make stewardship more convenient for parishioners. Her research found that the security and expense made this option cost prohibitive. Alternative options will continue to be explored.

Dimensions of Faith Judy Fischer shared that the Rev. Martin Smith is coming for the next event scheduled for March 10.

Buildings and Grounds No report presented at this time. Outreach No report presented at this time.

Planned Giving

No report presented at this time.

Bylaws Committee No report presented at this time.

Nominating Committee. This committee won't meet until the end of 2018

Theological Reflection After a reflection on where and when the vestry found the Holy Spirit In the meeting, the meeting adjourned at _8_ PM and all moved to the chapel for compline.

Respectfully submitted,

St. Matthew's Episcopal Church Vestry March 20, 2018 Meeting Minutes

Vestry Members Present: Brad Kimbrough, George Wheeler, Rick Lotz, Susanne Kramer, Judy Fischer, Kevin Wardell, Greg Petrites, Elizabeth Walden, Matrid Ndife, Becky Donovan, Justin Klassen, and Amanda Harrity. Absent: David Brooks, Sara Bailey, Kate Ledvina, Marti Plager. Clergy/Staff: The Rev. Kelly Kirby, Rector; The Rev. Benjamin Hart, Director of Congregational Life

Opening Prayer The Rev. Kirby convened the meeting at 6:15 with an opening prayer.

Reading/reflection: Greg gave reflection on giving.

Approval of February Minutes The minutes of the February meeting, 2/20/18 were accepted as presented.

Rector's Report & Follow up from the Retreat Rev. Kirby led a discussion on the retreat. Vestry retreat had four primary purposes -getting to know each other, making space to think about the parish and God's call for St. Matthews, set goals and define roles, and grow spiritually. Vestry shared thoughts about how the meeting went; what went well and what opportunities exist for next year. Rev. Kirby reviewed all follow up items including topics like connect foyers to service, engaging members for commitment and Clingman Forum. Rev. Kirby also shared that she plans to open up the idea of a healing and discernment application to the parish; 14 parishes will be accepted. Rev. Kirby reviewed recent deaths and funeral plans/arrangements.

Staff Visit: Rev. Hart, Dir. of Congregational Life, spent time talking about pastoral care and how we welcome/Incorporate newcomers. Pastoral care: He provided descriptions of what is included in pastoral care including care teams, Eucharistic visitors, flower delivery, etc. He also shared that in 2017, we had 1078 total pastoral care visits; but noted that this doesn't necessarily reflect all of the care provided if it wasn't reported to St. Matt's staff or clergy. On average, pastoral care teams contacted/visited at least one parishioner in their home or assisted living center once a week throughout the year. Rev. Hart tracks all pastoral care provided and has this information available. Newcomers: Rev. Hart shared his newcomer incorporation diagram which describes the purposeful, thoughtful steps we take to welcome and Incorporate newcomers to St. Matthews.

Financial Report Rev. Kirby shared the financials with the vestry including the general fund budget statement and the balance sheet. There was a motion to accept~the financial report

pending audit by Judy Fischer and was seconded by Justin Klassen. All vestry accepted this motion.

Tool Library Funding Request This ministry is beginning development with three parishioners leading the charge. Some donations have been made and software has been identified for its management. Ministry leaders have requested funding to purchase tools, shelving, software and create signage for a total of $2,000. Brad Kimbrough made a motion to approve this expenditure and George Wheeler seconded it. All vestry members accepted this motion.

Sign up for committees Rev. Kirby led the discussion on committee sign ups.

Dimensions of Faith Building and Grounds Finance Outreach

Planned Giving Stewardship Bylaws

Matrid Ndife, Justin Klassen, Judy Fischer, Marti Plager Rick Lotz, Greg Petrites, Kevin Wardell Sara Bailey, Rick Lotz, David Brooks Becky Donovan, Matrid Ndife, Elizabeth Walden, Amanda Harrity Becky Donovan, George Wheeler Brad Kimbrough, Susanne Kramer, George Wheeler, Rick Lotz Elizabeth Walden, Greg Petrites, Judy Fischer, Kevin Wardell

Vestry Liaison Reports Stewardship - no report given

Dimensions of Faith Recent Dimension of Faith speaker with Rev. Martin Smith was very successful and included a reception afterwards.

Buildings and Grounds No report presented at this time Outreach No report presented at this time Planned Giving No report presented at this time Bylaws Committee No report presented at this time. Nominating Committee. This committee won't meet until the end of 2018

Warden Report Junior Warden - Rick Lotz

Reported on his meeting with the music committee. The committee felt that while there has been some turnover In the choir, this is normal considering the change in leadership. They talked about a children's choir and what would be necessary to do this including upfront costs considered. Rick asked vestry members to encourage parishioners with good singing voices to join the choir if interested. Progress continues with building maintenance and HVAC upkeep, memorial garden licensure and neighborhood involvement, and sidewalk addition planned for the south side of Massie between St. Matthews and Ridgeway. Construction on the sidewalk is scheduled to begin in April. Vestry members are going to reach out to music committee members to ask questions and as a vestry, we will discuss this next time. Also, Callie Hausman will be invited to vestry next month.

Theological Reflection After a reflection on where and when the vestry found the Holy Spirit in the meeting, the meeting adjourned at 8:20 PM and all moved to the chapel for compline.

Respectfully submitted,

Elizabeth Walden

St. Matthew's Episcopal Church Vestry April 17, 2018 Meeting Minutes

Vestry Members Present: David Brooks, Sara Bailey, George Wheeler, Rick Lotz, Judy Fischer, Justin Klassen, Amanda Harrity, Elizabeth Walden, Kevin Wardell, Becky Donovan, Matrid Ndife, and Kate Ledvina. Absent: Marti Plager, Brad Kimbrough, Susanne Cramer,-Kei.«iA 'JJafElel~, and Greg Petrites. Clergy/Staff: The Rev. Kelly Kirby, Rector; The Rev. Benjamin Hart, Director of Congregational Life, Callie Hausman, Director of Ministry

Opening Prayer The Rev. Kirby convened the meeting at 6:15 with an opening prayer.

Reading/reflection: Judy Fischer gave the reflection.

Approval of March Minutes The minutes of the March meeting, 3/20/18 were reviewed. One correction was made to financial report to be "accepted" versus "accepting," otherwise approved as is.

Rector's Report Rev. Kelly talked about having a positive Holy Week. Palm Sunday we had a large turn­out. Easter, due to Spring Break, was a little lower than in previous years. Vestry member commented on the music at Easter which was very moving. A donation was made to improve the sound system at St. Matt's, which is limited due to the structure of the building. Peter Bell was asked to explore and he will pull together some ideas and bring them back to the vestry.

Staff Visit Callie Hausman met with the Vestry at our April meeting. She went through her job description and talked about all of the things that she is overseeing. This included Foyers, Outreach, Clingman Forum, Youth Group, Children's programming, and Dimensions of Faith. Many other opportunities are available and all include seniors, but we identified that there aren't any events/activities that are specifically senior-focused events/activities. Youth group mission is a bit up in the air only because our youth are young and most of these events are geared towards older teenagers. Sara Bailey and Rev. Kelly with Callie will continue to look at options for this. There are many other opportunities that our youth participate in throughout the year. Clingman Forum seems to be going well with 65 attending the last one. She reviewed upcoming Dimensions of Faith events.

Church Size Presentation Sara Bailey presented information on Church Size comparing us to national norms so we can best review how we are doing and where we fall. She shared with the vestry

how a church our size is staffed, responsibilities and functioning and what's needed to grow. St. Matt's is on the cusp of being a bigger church that might need more resources (ex., staff) but it depends on how we lead. We can stay staffed at our budget. A lot of growth would be needed to move us to the next level.

Financial Report David Brooks provided the financial report. He reviewed the month end report and shared endowment fund expenditures, which included a few significant expenses, include a new boiler and $5000 for the Habitat for Humanity house. Despite these expenses our endowment fund is healthy and financially strong. Rev. Kelly asked for a motion to accept the financial report subject audit. George Wheeler moved to do so and Amanda Harrity seconded this motion.

Vestry Liaison Reports Stewardship: No report at this time.

Dimensions of Faith: No report at this time.

Buildings and Grounds: No report at this time.

Outreach: Becky Donovan reported on this ministry. This ministry is looking for a chair moving forward to work in partnership with Harvey Roberts.

Planned Giving: George Wheeler reported on this ministry. George reiterated the Legacy Breakfast coming up this Sunday.

Bylaws Committee: No report at this time.

Nominating Committee. This committee won't meet until the end of 2018.

Junior Warden Report Rick Lotz reported on building matters, including soffit repair, boiler work, painting etc. Continuing to move forward on the memorial garden and getting the certificate through to make it official.

Senior Warden Report Sara Bailey gave the senior warden report and highlighted how the Vestry will start a new process of reaching out to parishioners as they come up on our prayer list. Each Vestry member will be asked to do a particular week and email/call to reach out. Some questions came out on this new process and Sara will revisit this process with us next time. The Vestry overwhelmingly supported making this process and making this connection with parishioners.

Theological Reflection A~er a reflection on where and when the vestry found the Holy Spirit in the meeting, the meeting adjourned at 8:20 PM and all moved to the chapel for compline.

Respectfully submitted,

Elizabeth Walden

St. Matthew's Episcopal Church Vestry May 15, 2018 Meeting Minutes

Vestry Members Present: David Brooks, Marti Plager, Rick Lotz, Becky Donovan, George Wheeler, Susanne Cramer, Sara Bailey, Brad Kimbrough, Amanda Harrity, Kevin Wardell, Justin Klassen, Judy Fischer, Matrid Ndife, Elizabeth Walden, and Greg Petrites. Absent: Kate Ledvina. Clergy/Staff: The Rev. Kelly Kirby, Rector; The Rev. Benjamin Hart, Director of Congregational Life, The Rev. Harvey Roberts, Deacon

Opening Prayer The Rev. Kirby convened the meeting at 6: 15 with an opening prayer.

Reading/reflection: Susanne Cramer gave the reflection.

Approval of March Minutes The minutes of the April meeting, 4/17/18 were reviewed. One attendance correction was made and the minutes were accepted.

Deacon Visit & 2019 Outreach Proposal Rev. Kelly went through the Letter of Agreement for Deacons. Specifically, this document notes that Harvey's primary role is to overseeing Outreach for St. Matthews. But he also has a role in liturgy. He also trains our Eucharistic Ministry and is involved in ceremonies like baptisms and funerals. He is also licensed to preach. She continued to describe more about his role and how it supports the parish and church.

Outreach report:

Background: A plan was created in 2015 to better involve the vestry and parish as a whole. An overall report was shared and agreed upon at that time. Moving forward this committee continues to vet ideas and understand how we can support these ministries in a way that is impactful. The basic plan stays in place but is evolving based on community needs.

2019 Plan: Harvey went through this plan with the vestry. The budget presented for 2019 was $47,020 and included Cornerstone, Habitat for Humanity and Kenya Kids at Rongo, to name a few. He did mention two ministries that were suggested but because they were out of scope, they didn't fall into the financial support provided by this group. These were the Wear Orange Event and the Equal Justice Committee. There may be ways to fund these efforts once they go through a process of approval through the vestry and parish. The outreach committee and vestry were very interested in finding ways to support these efforts, particularly through diocesan efforts. George Wheeler made the motion to accept the Outreach Plan; Sara Bailey seconded this motion.

Church Goals Presentation Sara Bailey led this discussion around our 2015-2020 goals thinking about our size and mission as we decide how to move forward. The goals of Increase Congregational Commitment and Increase Membership by 15% by 2020 were the focus for tonight. Sara asked the vestry to brainstorm about how to be more intentional in these goals. Lots of ideas were shared and Sara recorded these for further conversations and follow up.

Financial Report David Brooks reviewed the financial reports with the group. Becky Donovan motioned to accept the financial reports pending an audit. Amanda Harrity seconded the motion and all approved.

Vestry Liaison Reports Stewardship: Nothing to report.

Dimensions of Faith: Judy gave the report for this committee and upcoming events for the fall.

Buildings and Grounds: No report presented.

Outreach: Presented earlier.

Planned Giving: A meeting is set for next week to talk about how to support parishioners who want to give and need legal advice on how to incorporate these gifts into their will.

Bylaws Committee: Nothing to report.

Rector's Report Rev. Kelly gave the rector's report. One topic shared was to increase focus on healing and vocation. Also, she shared that the tool library will have a dry run this weekend, beginning to register people in preparation for opening. The Bishop will be here this weekend. A vestry town hall will happen the week after the Bishop's visit.

Junior Warden Report Rick Lotz gave this report, highlighting the memorial garden and how that is progressing to be an official burial space. Sidewalk work planning continues but the actual building of it hasn't started yet. The whole downstairs has been repainted, repaired and re-carpeted in preparation for using this space moving forward.

Senior Warden Report Sara Bailey talked about creating an outline for ministry roles and responsibilities. If leadership isn't evident on a particular committee any vestry member on that

committee should step up and take that role, as needed. Seven committees were outlined as priorities for the vestry, but also recognition that as long as these are well run, other committees can also be participated in. The seven committees are finance, buildings and grounds, planned giving, stewardship, bi-laws, dimensions of faith and outreach.

Theological Reflection After a reflection on where and when the vestry found the Holy Spirit in the meeting, the meeting adjourned at 8:20 PM and all moved to the chapel for compline.

Respectfully submitted,

Elizabeth Walden

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St. Matthew's Episcopal Church Vestry July 17, 2018 Meeting Minutes

Vestry Members Present: Sara Bailey, David Brooks, Susanne Cramer, Becky Donovan, Judy Fischer, Amanda Harrity, Justin Klassen, Rick Lotz, Matrid Ndife, Marti Plager, and Kevin Wardell Absent: Greg Petrites, George Wheeler, Kate Ledvina, Brad Kimbrough, Elizabeth Walden Clergy/Staff: The Rev. Kelly Kirby, Rector; Derrick Grant, Director of Music

Opening Prayer The Rev. Kirby convened the meeting at 6:15 with an opening prayer.

Reading/reflection: Sara Bailey gave the reflection.

Approval of May Minutes The minutes of the May meeting, 5/15/18 approved as presented.

Music Director Staff Visit, Derrick Grant

Formed a music committee to ensure coordination and planning of events. New updates to the music library this year. Focusing budget on acquiring new pieces of music. At least one concert on the books for this year, hoping to see more scheduled. Derrick shared the dream of taking the choir abroad. Would like to see younger members in the choir, hopefully grow in numbers. We discussed what may be possible as far as attracting new members. Discussed the challenges of recruiting younger members, especially because of evening commitments and children, etc. Also discussed the difference between advertising/inviting and word of mouth and more personal connections drawing people in. We discussed the possibility of introducing Derrick to members of the youth group more directly to try to develop those relationships. Discussed the possibility of bringing back music to Walking in the Word. It was part the Bridge previously (but the children were older). Raised the possibility of just introducing some music into the church school experience. And the possibility of one-time, "pickup choir" experiences or events (perhaps which include families). Dreaming for the future, thinking about the possibility of an assistant, someone who could serve as a section leader, which is important for recruiting singers who need a bit more confidence with reading music.

Vestry Committee Conversation & Warden's Reports

Discussed the need for the committee liaison structure to work well, so that committee work does not slip through the cracks. The shift from a staff-led church to a place where our budget can't cover the whole staff, so there needs to be more lay leadership, especially leadership of committees. Discussed some concerns about making vestry

members also de facto committee chairs. Some debate on whether the role of vestry members as leaders requires them to be committed in this way. Could be problematic for recruiting future members of the vestry. It's not everyone's skill set to lead a committee. Need more specific job descriptions, more deliberate transfer of knowledge from one year to the next. The hope is that committees will be attractive to seasoned parishioners of any age, who are not ready presently for serving on the vestry.

Vestry Liaison Reports

Dimensions of Faith: Recent subcommittee meeting regarding criteria for choosing future speakers.

Buildings and Grounds: Recent storm took down trees and limbs, have a contractor lined up. Sidewalk work proceeding. Memorial garden hearing scheduled for July 30. A few major things upcoming. Air conditioning in the sanctuary went out a few weeks ago. Can patch things up with one new compressor, or can replace whole system, which is our likely path. Roof on Clingman Hall needs repair or possible replacement. The parking lot needs repair and repaving. Office wing soffrt repair still a priority also.

Outreach: Meeting in August

Planned Giving: Meeting in August

Stewardship: Upcoming meeting

Bylaws Committee: No report at this time.

Nominating Committee: No report at this time.

Financial Report & Finance Committee

David Brooks reviewed the financial reports with the vestry. Rick Lotz made a motion to approve the financials subject to audit, Becky Donovan seconded the motion and all voted to approve.

Rector's Report

Kelly reported that the Episcopal Church decided at General Convention to start thinking about prayer book revision. She reported on the decision by the church to make the sacrament of marriage available to all persons in all churches, even if the particular bishop of that diocese does not approve. Convention approved expansive language for trial use.

Theological Reflection

After a reflection on where and when the vestry found the Holy Spirit in the meeting, the meeting adjourned at 8:42 PM and all moved to the chapel for compline.

Respectfully submitted,

Justin Klassen

St. Matthew's Episcopal Church Vestry August 21, 2018 Meeting Minutes

Vestry Members Present: David Brooks, Marti Plager, Sara Bailey, Amanda Harrity, Kevin Wardelf, Justin KJassen, Judy Fischer, Kate Ledvf na, Elizabeth Walden, Matrid Ndife, Becky Donovan, Greg Petrites Absent: George Wheeler, Rick Lotz, Susanne Cramer, Brad Kimbrough Clergy/Staff: The Rev. Kelly Kirby, Rector; The Rev. Benjamin Hart, Director of Congregational Life, Betsy Coomes, Secretary.

Opening Prayer The Rev. Kirby convened the meeting at 6:15 with an opening prayer.

Reading/reflection: Kelly Kirby gave the reflection Rick Lotz submitted.

Approval of July Minutes The minutes of the JuJy meeting, 7/17/18 were reviewed.

Staff Visit - Betsy Coomes Vestry reviewed her job description to get an understanding of how she supports the church in all of her organizational and administrative duties. She provides support related to information management, administrative, Jiturgy and volunteers.

Elect Deputies for Diocesan Convention We had four people volunteer to be deputies for the diocesan convention. We need four with an alternate. We had Becky Donovan, Sara Balley Brad Kimbrough, and John Shelby elected as delegates. Matrid Ndife offered to be the aJternate. Jane Bishop was named the youth delegate. Kevin Wardell moved to approve this and Justin Klassen seconded thfs motion. Vestry members approved.

Financial Report & 2019 Diocesan Commitment David Brooks reviewed the financial reports. Right now, we are on target where we thought we would be. We would like to commit 130/o of canonical income to the Diocese this year which totals $93,231 this year. Justin Klassen moved to accept this motion and David Brooks seconded this motion. Alf members of Vestry approved. Rev. Kirby asked if there was a motion to accept the 2018 financial audit. Marti Plager made a motion to accept and Becky Donovan seconded this motion. Alf of members of the Vestry approved. Judy Fisher moved to accept the financial report prior to audit and Kevin Wardell seconded this motion. Vestry members approved.

Collegeville Communities of Calling Acceptance This is a 5-year program that a cohort of 14 congregations participate in. The goal is to create efforts to explore vocation in their local community supported by a grant of $30,000. We were accepted for this grant and will have three members representing St. Matthews including Rev. Kelly Kirby, Rev. Benjamin Hart and Dr. Charles Halton. Rev. Kirby asked if there was a motion to sign this letter of acceptance. David Brooks moved to accept this proposal. Judy Fischer seconded the motion and the Vestry as a whole, accepted.

Vestry Liaison Reports Dimensions of Faith: Judy Fischer reported on the latest Dimensions of Faith committee meeting. She reviewed the upcoming visit by Paul-Gordon Chandler who is arriving September 7th and will speak on the 8th and 9tt1 in addition to a variety of other events surrounding his visit including a lunch, etc. We have invited the author of Reconstructing the Gospel, Jonathan Wilson-Hartgrove, to come In the spring to speak with us.

Buildings and Grounds: Greg Petrites shared that Sara ceresa is planning a grounds day on September 1st for us all to help clean up the church grounds. He also shared other happenings including replacing the HVAC unit in the Sanctuary, parking lot repaving, Clingman Chapel re-roofing, Memorial Garden conditional use permit approval, and the improvement of the Sanctuary sound system. The sidewalk along Massie was completed 8/6.

Outreach: Becky Donovan reported that the group met last week and all is progressing as expected.

Planned Giving: This committee is meeting Monday.

Stewardship: This committee is meeting on Sunday.

Bylaws Committee: This committee is meeting on Sunday.

Nominating Committee:

Finance Committee:

Senior Warden Report

Sara Bailey shared the recap of the brainstorming for goals session with the Vestry and also reviewed the nominating committee responslbilitJes and foflow-up associated. We will need to nominate five new members for the Vestry for 2019. Justin Klassen talked about the church camp out that Is happening on October 13th. He thought it was a great opportunity to invite friends who are not current members of the church. September 23ro is St. Matthew's day which is also a good day to invite friends to be a part of our festivities.

Junior Warden Report A written report is included In the vestry materials.

Rector's Report Rev. Kirby provided the rectors report by starting with the social justice ad hoc committee meeting she held this morning. This committee will establish guidelines by which the parish evaluates how to affiliate with social justice organizations outside of the Eplscopat Church. The ministry fair happened last Sunday and the food pantry is on Saturday.

Theological Reflection After a reflection on where and when the vestry found the Holy Spirit in the meeting, the meeting adjourned at 8:20 PM and afl moved to the chapel for compline.

Respectfufly submitted,

Elizabeth Walden

St. Matthew's Episcopal Church Vestry September 18, 2018 Meeting Minutes

Vestry Members Present: Kevin Wardell, David Brooks, Becky Donovan, Rick Lotz, Sara Balley, Justin Klassen, Amanda Harrity, Marti Plager, Judy Fischer, Brad Kimbrough, Elizabeth Walden, Matrid Ndife, Susanne Cramer.

Absent: Kate Ledvina, Greg Petrites, George Wheeler

Clergy/Staff: The Rev. Kelly Kirby, Rector; The Rev. Benjamin Hart, Director of Congregational Life, Charles Frank, Director of Communications.

Opening Prayer The Rev. Kirby convened the meeting at 6:15 with an opening prayer.

Reading/reflection: Becky Donovan gave the reflection. She shared some music with the vestry that struck her growing up and reflects spirituality.

Approval of August Minutes The minutes of the August meeting, 8/21/18 were accepted (·witl ,, 01 withoutr correction.

Staff Visit - Charles Frank Charles Frank shared religious affiliation in Jefferson County, which showed the highest number being catholic and Southern Baptist. One of our primary communication tools is Facebook. St. Matthews is 3rcJ on the list for churches with most engagements on Facebook. We have 700 likes of our page. We track the open rate for the eSpirit newsletter. 40% of folks who receive it, open it. About 500 engage in this newsletter. Quarterly newsletters are sent to active parishioners. Numerous PR stories come to life throughout the year. Our website is updated continually and expanding to share all the great work we're doing. He shared improvements we need to make moving forward, including audio systems in Clingman Hall and Saints Hall. We talked about how to increase participation by using Evite and other ways to remind parishioners about what's happening.

Financial Report David Brooks shared the financial report with the vestry. The diocese is struggling with operating on 13% of church dues and 15% would be more ideal to support our diocese. At St. Matt's we are within budget, but building expenses and maintenance continue to be high, but necessary. We are just where we normally are at the end of summer, beginning of fall. Our long-term liabilities continue to go down, which is positive. Vestry members mentioned that it might be good to more methodically plan for expenses related to the building, including setting aside money for potential expense over a 10

year period, and maybe having someone come in to assess our building and better understand what might be to come. Kelly asked if there was motion to approve the financial report- Justin Klassen moved and Sara seconded the motion.

Vestry Liaison Reports Dimensions of Faith: Judith Fischer gave this report and said our latest Dimensions of Faith was successful and we had many attendees.

Buildings and Grounds: No report given by the chair who was absent.

Outreach: No update/report given.

Planned Giving: Becky Donovan shared that we will be organizing our giving using materials created already that we can utilize.

Stewardship: Oct 28 will be the stewardship Sunday. The group has met already and pulled together statistics on what we do within and outside of the church. Our theme this year is Blessing and Giving. We will be thinking about how to incorporate "Bite-sizedlt ministries/volunteer activities that we can all do to contribute, even if in small ways. Pledge cards will be shared on Sept 23.

Bylaws Committee: Elizabeth Walden reviewed the bylaws with the Vestry and committee members shared their rationales behind changes recommendations. Elizabeth will clean up the bylaws and Kevin Wardell will share with Gibbs to determine what may or may not be accepted by the diocese.

Nominating Committee: Sara Bailey gave an update on this committees work.

Finance Committee: Nothing else presented from the finance committee.

Senior Warden Report Sara Bailey shared information on the Gifts and Talents survey which will go out this Sunday, Sept 23. It will also be in the eSpirit so folks can fill it out electronically. This might help people find a way to contribute in a way that fits them personally. The vestry made some suggestions on wording and additions to consider.

Junior Warden Report Rick Lotz gave this report which included the new parking lot re-paving, appropriate ADA spots added, etc. Clingman roof was repaired. Other steps were taken with the air louver to be sure water doesn't get into the building. Air conditioning replacement was done - and we will tie the new equipment into our internet system for easier, off-site control. Other items were reported on are either in process or set for future repairs. Sara Ceresa has been working more on grounds clean up - and working to make this upkeep more regularly occurring.

Rector's Report Rev. Kelly Kirby gave this report on the progress on the ad hoc social justice committee meeting for the fourth time tomorrow and will make a presentation next month to the vestry which will include a recommendation on how to affiliate with an outside organization. Careful consideration is going into this process by the committee. The gift of the memorial garden bench was approved. It will include a quote from the donor's favorite opera. Rev. Jerry Cappel will be moving to a new position. Rev. Benjamin Hart reported on a workshop by the church pension fund focused on wellness, vocational development and other important areas for clergy.

Theological Reflection After a reflection on where and when the vestry found the Holy Spirit In the meeting, the meeting adjourned at 8:20 and all moved to the chapel for compline.

Respectfully submitted,

Elizabeth Walden

St. Matthew's Episcopal Church Vestry October 16, 2018 Meeting Minutes

Vestry Members Present: David Brooks, Rick Lotz, Sara Bailey, Greg Petrites, George. Wheeler, Becky Donovan, Justin Klassen, Amanda Harrity, Judy Fischer, Matrid Ndife

Absent: Susanne Cramer, Elizabeth Walden, Kevin Wardell, Brad Kimbrough, Marti Plager, Kate Ledvina

Invited Visitor: Edie Nixon, Assistant Treasurer

Clergy/Staff: The Rev. Kelly Kirby, Rector; Toe Rev. Benjamin Hart, Director of Congregational Life; Joanne Coleman, Accountant

Opening Prayer The Rev. Kirby convened the meeting at 6:15 with an opening prayer.

Reading/ reflection Sara Bailey led a reflection, asking the group about the changes that are happening in their lives and where they are seeing transition.

Approval of September minutes The minutes of the September meeting, 9/18/18 were accepted as corrected.

3n1 Quarter Endowment report Edie Nixon presented the Endowment fund report. The report was accepted as presented. Motion by Sara Bailey, Second by David Brooks. Motion carried.

Staff Visit and Budget presentation- Joanne Coleman Kelly reviewed Joanne Coleman's position description. Joanne answered a few questions about her job.

Kelly explained the process of creating the budget. Joanne presented the draft budget line-by-line. We have adjusted our expected giving to more clearly match what we expect to be given next year. Rental income has been increasing because of the work of Betsy in renting out rooms in the building. We have included a line for fundraising income in the 2019 budget to offset an expected shortfall. Kelly intends for us to hold a rummage sale.

There was a question of the percentage that the salaries are being increased compared to the actual increase in cost of living expenses. We anticipate fewer emergency building repair expenses next year because of the numerous large repairs that were made this year, including the new HVAC unit which is now under warranty. The special

occasion flowers and the Easter and Christmas Musicians budgets have been lowered to better reflect the money coming in for these special offerings. There is a large organ repair budgeted. There is money budgeted for a staff retreat. We expect a lower expense for diocesan convention next year because it will be held in Louisville. A little money was budgeted for formation meetings for food. This is replacing what was once funded by a grant in the past. We have lowered.the amount budgeted for Youth because we are saving some money from that fund for a future mission trip to Rongo, Kenya.

Joanne explained the amount of each restricted fund that will be released to fund this budget.

Joanne explained the endowment and capital expenditures for the 2019 budget. There was a discussion of how we will fund the payments of our loan after the capital campaign funds run out. Edie Nixon explained the formulas for determining the available funds from the endowment for anticipated expenditures in 2019. We are working on our five year plan to better budget for building repair expenses.

Kelly suggested that we vote on the budget next month. Vestry members have the opportunity to ask questions about the budget during this month, before the next meeting.

Ad Hoc Social Justice Committee Report Kelly updated us on her goal of putting together a structure for organizing social justice ministries at St. Matthew's. One part of this structure is the question of how SMEC would affiliate with organizations ou~ide of the Episcopal Church. Kelly presented the Ad Hoc Social Justice Committee Report & Summary of Meetings. Their work was to create a process for SMEC to evaluate requests to affiliate with social justice organizations outside of the Episcopal Church. The Ad Hoc committee created a process that will be carried out within a Social Justice Affiliation Review Committee.

Kelly reviewed the commitment statement that was produced by the Vestry in November 2016. The Social Justice Affiliation Review Committee will use this statement as criteria when considering affiliation requests.

The vestry reviewed the documents created by the Ad Hoc committee.

There was a discussion of whether or not money should be allocated in the budget for the Social Justice Affiliation Review Committee. It was noted that there is no money available currently but that money could be added for this purpose in future budgets.

Kelly also described the creation of a Social Justice Committee, a group of people who are already involved in social justice ministries in the church who will meet and support one another and be overseen by our Deacon.

George Wheeler moved to approve the Ad Hoc Social Justice Committee report as presented. David Brooks seconded. The motion carried.

Kelly spoke about practices of funding social justice ministries in the Episcopal Church. Such funding is most appropriately first sought from the Diocese.

There was a discussion of asking the diocese for grants, etc. for organizations with whom SMEC chooses to make an affiliation. Such a request would go through the clergy.

Vestry Liaison Reports Dimensions of Faith: Judy Fischer spoke about our upcoming speakers, The Very Rev. Tracey Lind, Jonathan Wilson-Hartgrove. They also discussed bringing in Nadia Bolz­Weber next fall.

Buildings and Grounds: Greg Petrites spoke about several projects at the church. There was a bench donated in Mickey Peck's honor that will be placed near the memorial garden. There will also be work on replacing the dividers in the restrooms.

Outreach: Becky Donovan reported that the outreach committee will be meeting next month.

Planned Giving: Planned giving has not met since our last vestry meeting.

Stewardship: Kelly presented the current numbers from the ongoing stewardship campaign. We are at 47% of our goal currently. We have 27 families that have increased their giving, 9 that have decreased their giving, 6 new pledges, and 48 that have remained at the same amount.

Bylaws Committee: The Bylaws committee submitted their proposed changes. We decided to wait until next month so that Kevin and Elizabeth have a chance to present their work.

Nominating Committee: Sara Bailey reported that the group has met a couple of times and the group has begun considering names. Sunday, the committee will begin to accept nominations from the parish.

Finance Committee: David Brooks presented the finance report including the General Fund Budget Statement, the Consolidating Balance Sheet, the Building Fund Balance Sheet and Income Statement, Endowment expenditures. Justin Klassen moved to accept the finance report subject to audit, Sara Bailey seconded. The motion carried.

David presented the St. Matthew's Budget and Expenditure Approval Policy. Justin moved to approve the policy, second by Becky Donovan. The motion carried.

Senior Warden Report Sara Bailey reported that people are slowly turning in their gifts and talent surveys.

Junior Warden Report Rick Lotz reported that we have scheduled the removal of the dead tree by the field for February. We will replace a heat exchanger on top of Clingman hall.

Rector's Report Kelly reported that we will have a discernment intern for the next six months. Garrett Puccetti is discerning a call to the priesthood. While here, he will serve as a Eucharistic Minister, a Eucharistic Visitor, a lector, and an acolyte. He will preach two times and attend two vestry meetings. For a project he will plan our Advent Taize services.

Daniel Reid is beginning the discernment process at St. Matthew's. He is in the initial phase of discernment.

Kelly has been appointed to the diocesan Racial Reconciliation Task Force.

This Sunday we will have a vestry town hall at Clingman Forum. $ -;s-l)IV\~ ~

The Rev. Jerry cappel is now serving as the priest-In-charge at Hely TFinity, Shelbyville.

Theological Reflection There was a reflection on where and when the vestry found the Holy Spirit in the meeting, and where we worked toward our parish goals. The meeting adjourned at 8:52 and all moved to the chapel for compline.

Respectfully submitted,

Benjamin Hart

St. Matthew's Episcopal Church Vestry November 13, 2018 Meeting Minutes

Vestry Members Present: Sara Bailey, Rick Lotz, David Brooks, George Wheeler, Matrid Ndife, Brad Kimbrough, Greg Petrites, Judy Fischer, Justin Klassen, Amanda Harrity, Susanne Cramer, Kate Ledvina, Becky Donovan, Kevin Wardell

Absent: Marti Plager, Elizabeth Walden

Clergy/Staff: The Rev. Kelly Kirby, Rector; The Rev. Benjamin Hart, Director of Congregational Life, Garrett Puccetti, Discernment Intern

Opening Prayer The Rev. Kirby convened the meeting at 6:15 with an opening prayer.

Reading/ reflection Justin Klassen led a reflection.

Approval of October minutes The minutes of the October meeting, 10/16/18 were accepted as corrected.

Financial Report David Brooks presented the financial report. He reviewed the patterns of giving in the last three months of the year from 2015 until the present. David presented the Consolidating Balance Sheet and the General Fund Balance Sheet. There was a discussion of pledge giving and the patterns that David could recognize with the data from past years. David answered questions about the financial report and the pledge information. There was a motion by George Wheeler to accept the report as presented, subject to audit. Second by Sara Bailey. Motion carried.

2019 Budget Kelly presented the budget again. We now have the real numbers for the health insurance costs, which have increased. There was a discussion about the amount of hours that each staff works and who receives health insurance. There was a motion to adopt the 2019 Budget as presented by David Brooks. Second by George Wheeler. Motion carried.

Bylaws Kevin Wardell presented the recommended changes to the bylaws. A number of changes were made to simplify the language. A provision was removed that had provided the Wardens the power to change the quorum requirements. A quorum will remain the majority of the Vestry. There was discussion about changing the bylaws related to capital expenses, but ultimately it was decided that that was unnecessary, as

there are sufficient policies already in place. On behalf of the Bylaws Committee, Kevin Wardell moved to accept the changes presented. David Brooks seconded. Motion carried.

Vestry Liaison Reports Dimensions of Faith: Judy Fischer spoke about the meeting on Oct 21. They are planning for our next speakers in the spring.

Buildings and Grounds: Greg Petrites reported that the same projects from last meeting are continuing.

Outreach: There was a special meeting on Nov. 4th. None of the vestry members were able to attend. Kelly reported on the discussion at that meeting. The budget for outreach has remained the same, while the designated offerings have been collecting less money each year. This means that the outreach budget has been relying more on pledge income than was ever intended.

Planned Giving: George Wheeler reported that the planned giving group met yesterday. George will speak at the annual meeting encouraging members to include St. Matthew's in their end-of-life plans. The group discussed what they will put in the annual report at the end of the year. George took over leadership of the committee.

Stewardship: Susanne Cramer reported on the progress of the stewardship campaign. Susanne divided up the list of people who had not yet pledged among the rest of the vestry. Several vestry members reported that they had contacted the names on their list.

Nominating Committee: Sara Bailey reported that the committee has three confirmed people willing to be nominated for vestry. There are a number of people who they are still waiting to hear from. They hope to present a slate at the December meeting.

Finance Committee: The finance committee has not met since our last meeting.

Senior Warden Report Sara had no new news to report.

Junior Warden Report Rick Lotz reported that some painting has been completed, and work continues on several projects. As of today HMC finished everything related to the installation of new HVAC units.

Rector's Report

Kelly gave an update about her trip to the Mayo Clinic, which she made in tandem with her trip to Collegeville, MN. Kelly reported that her Facebook account was hacked yesterday.

Kelly reported about Diocesan convention. Benjamin was elected to the Standing Committee, Bev Weis was elected to the Bishop Dudley Memorial Trust {As the second female member), Bill Bond was elected to serve on the cathedral Chapter, and Kelly was elected to Trustees and Council. The convention will be held in Louisville next year at the Cathedral. The deputies and clergy from St. Matthew's spoke about their experiences of convention. Our deputies were Sara Bailey, David Brooks, Becky Donovan, and Matrid Ndife. There were three resolutions passed at convention that were shared with the vestry. One of which encouraged divestment in fossil fuels.

Kelly asked if the vestry had any feedback about The Very Rev. Tracey Lind's visit. Several vestry members reflected on her visit.

Kelly gave an update on how the discernment processes are going. Garrett Puccetti answered questions from the vestry about his discernment, how it is going and what the process means for him. Kelly spoke about Daniel Reid, who is beginning the discernment process with us. Charles Halton will be beginning the discernment process with us. Kelly will put together a committee and invite the Commission on Ministry to train that group of people.

Kelly spoke about the opening retreat and first meeting of the Communities of Calling initiative. The work began with a retreat in Collegeville, MN. The representatives of our congregation are Kelly, Benjamin, and Charles. We are one of 14 congregations included in the Communities of Calling grant. We met with 6 other congregations last week. The next meeting is in June and after that meeting we will submit our grant proposal. This work is about calling and vocation. This project is intended to increase our vocabulary about calling in our communities. There was a discussion of the St. John's Bible, which was created at St. John's Abby, the Benedictine monetary with which the Collegeville Institute is connected.

Kelly presented the Mission Funding Grant that was awarded to St. Matthew's. Matrid Ndife, along with a group of parishioners and St. Matthew's applied for a grant to pay for the travel and registration for the Chicago Regional Organizing for Antiracism training. Matrid Ndife spoke a bit about the training. This training is about confronting systemic racism, or racism in the public square. The group hopes to lead a program in Lent for St. Matthew's related to this topic and their learning.

Kelly reported back about diocesan grants. The question was asked at our last meeting. Diocesan grants are learned about and applied for through connections with the diocese. It is typical for the clergy to make connections among the diocese but St. Matthew's is different in that respect, as we have a number of members that serve on

diocesan committees, so connections are made my a number of members. The smallest unit of our denomination is the diocese, not the parish.

Theological Reflection There was a reflection on where and when the vestry found the Holy Spirit in the meeting, and where we worked toward our parish goals. The meeting adjourned at 8:14 and all moved to the chapel for compline.

Respectfully submitted,

Benjamin Hart

St. Matthew's Episcopal Church Vestry December 18, 2018 Meeting Minutes

Vestry Members Present: Sara Bailey, Rick Lotz, Marti Plager, David Brooks, Elizabeth Walden, Kevin Wardell, Justin Klassen, George Wheeler, Matrid Ndife, Greg Petrites, Judy Fischer, Amanda Harrity, Brad Kimbrough, Becky Donovan.

Absent: Kate Ledvlna, Susanne Cramer

Clergy/Staff: Toe Rev. Kelly Kirby, Rector; The Rev. Benjamin Hart, Director of Congregational Life; Derrick Grant, Director of Music

Opening Prayer The Rev. Kirby convened the meeting at 6:15 with an opening prayer.

Reading/reflection: Kevin Wardell read the reflection.

Approval of November minutes: The Vestry accepted the minutes as presented.

Piano Proposal Derrick Grant, Director of Music, shared the opportunity to purchase a Steinway piano that is 30 years old but has been played very little and Is in great condition. It would be tuned, have a humidity feature, an artist bench and an artist refinished cabinet for the cost of $25,000. Using the funds provided by the Lillian Yeager fund, this would require an additional $5000 from the assets and memorials sub-fund in the endowment. George Wheeler motioned to move forward with this plan as outlined to purchase the Steinway piano. Mari Plager seconded the motion. The vestry approved.

Bylaws: Vestry approved the bylaws during the second reading without any changes proposed. Kevin Wardell moved to accept this decision and Justin Klassen seconded this motion.

Financial Report David Brooks reviewed the financial reports with the Vestry. Rick Lotz moved to accept the financial report as presented. Becky Donovan seconded the motion.

Vestry Liaison Reports Dimensions of Faith: Judy Fischer reported upcoming events related to Dimensions of Faith.

Buildings and Grounds: Greg Petrites reported building and grounds updates to the Vestry. There is always ongoing maintenance but all within budget.

Outreach: Amanda Harrity reported that this last weekend the Food Pantry served over 700 people. Other outreach activities are moving along as planned.

Planned Giving: George Wheeler shared the planned giving update. The next planned giving meeting is in April. About 50 have decided to do planned giving. George will present to the congregation at the Annual Meeting about how important this is to the church.

Stewardship: Brad Kimbrough and Kelly led this report. We have about 83% of the pledged amount that we set as our goal. David Brooks offered to make follow-up calls.

Nominating Committee: Sara Bailey reported the outcome of the nominating committee which is a slate of 5 including Gaylee Gillim, Faith Cirre, Gibbs Reese, John Shelby, Cathy Sutton and Clara Klassen. Rick moved to make an exception to the bylaw that states that members of the same family can't serve on the vestry at the same time. This exception will be for the youth representative only. Sara Bailey seconded this motion. Toe motion passed. Rick Lotz moved to accept this slate of new Vestry members and David Brooks seconded this motion. The Vestry approved.

Senior Warden Report Rick Lotz said he didn't have any updates to provide to the Vestry.

Junior Warden Report Sara Bailey shared a "Year-end Report .. " Items included developing a new communication plan to reach out to congregation twice a year to keep engagement strong and the preschool was closed officially. A sidewalk was built along Massie, the Toy Library and Tool Library were opened. And our Habitat for Humanity was completed. Many other items were shared.

Rector's Report Kelly Kirby provided the Rector's report. She read into the minutes, text that Matrid requested. She shared with the Vestry the following:

In Lent The Equal Justice Group will begin the educational programming outiined in their Mission Funding Grant. They will use learning from the workshop to lead a workshop at St. Matthew's entitled: 11Seelng the Face of God in Each Other." This workshop is one of the educational components of Becoming The Beloved Community: The Episcopal Church 1s Long Term Commitment to Racial Healing, Reconciliation. and Justice. The Diocese's expectations for the completion of this grant are that the Vestry, Lay leaders, Youth, and Parishioners will

have Anti-Racism and Reconciliation training using the Becoming the Beloved Community document with its four components of:

1. Telling the Truth about the Church and Race 2. Proclaiming the Dream of Beloved Community 3. Practicing the Way of Love 4. Repairing the Breach in Society and Institutions.

The second item requested by Matrid for Kelly to include in this report so that it will appear in the minutes is to respond to the question, "how will internal and external affiliated social justice programs be funded-the criteria for obtaining funding?" Harvey will oversee the Social Justice Committee when it's assembled. Their first task will be to create a mission statement, define criteria and parameters for reviewing efforts and then a budget request for 2020 will be determined, if needed, and shared with the finance committee and presented to the Vestry.

We are continuing to discern how to use the $30,000 Collegeville grant and are asking parishioners and others how we should move forward with this.

Kelly asked for the housing resolution to move for $20,000 to $24,000 due to an accident at the home. Rick Lotz moved to accept; George Wheeler seconded this motion. The Vestry approved this motion.

The Vestry thanked David Brooks for his service as the treasurer and work on the Vestry. Kelly suggested the next year's Vestry determine if we fill these roles or have Edie stay as assistant treasurer or appoint her as treasurer tonight by this year's vestry.

The vestry opted to nominate Edie Nixon as the treasurer for the next two months and then the new Vestry will consider a list of potential parishioners for the vestry position which will be determined during the meeting to appoint officers. Vestry approved this motion.

Theological Reflection

Respectfully submitted,

Elizabeth Walden