St. Vincent de Paul School
Strategic Plan
“Discover the Difference…
as we view the world through the eyes of faith”
May 2014
6001 N. University Street
Peoria, Illinois 61614
(309) 691-5012
www.svdpvikings.com
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Table of Contents
Introduction .................................................................................................................................... 1
Mission ............................................................................................................................................ 2
Vision ............................................................................................................................................... 2
SWOT Analysis................................................................................................................................. 2
Catholic Identity .............................................................................................................................. 7
Academic Excellence ....................................................................................................................... 9
Enrollment Management .............................................................................................................. 13
Marketing ...................................................................................................................................... 16
Development................................................................................................................................. 17
Facilities......................................................................................................................................... 20
Finances ........................................................................................................................................ 25
1
Introduction
St. Vincent de Paul Parish held its first Mass on July 1, 1962. In September of 1962, St. Vincent
de Paul School opened with grades first through fourth. The Dominican Sisters from
Springfield, Illinois taught at the school in the early years with Sister Eugenia serving as the
school’s first principal. During the next four years one grade level was added per year with two
classes per grade and enrolled over 700 students. Kindergarten was added in the 1981-82
school year. The Dominican Sisters continued to serve at SVdP for 23 years until they departed
in 1985 due to a lack of personnel. Additional expansions were completed in 1998/1999 and in
2008 with the addition of a new music room, gymnasium with a stage, locker room and
concession area. Today, St. Vincent de Paul School has an enrollment of 440 students for
preschool through 8th grade.
St. Vincent de Paul School celebrated being selected as a Blue Ribbon School in 2009. This
could not have been possible without the hard work and dedication of our parish
administration, faculty, students and parents. Throughout our history, St. Vincent de Paul
School has prided itself on teaching the Roman Catholic Faith and providing its students with a
quality education centered on Gospel values. By instilling the values of Jesus Christ and the
Roman Catholic Church, St. Vincent de Paul School is dedicated to outstanding achievement
that establishes students as effective leaders with a positive and moral impact on the
community.
The following stakeholders have guided the strategic planning process at St. Vincent de Paul
School as members of the steering committee:
Fr. Pallardy
Jane Tompkins
Alona Dawson
Chris Schifeling
Sarah Hogan
Luke Polillo
Lorraine Abraham
Lisa Buck
Lon Lyons
Jeff Martin
Shelly Joseph
Keith Plavec
The following pages outline the St. Vincent de Paul School Strategic Plan developed by the
steering committee. We believe that a successful strategic plan requires broad input from
within and even outside of the school community. We therefore invite you to share your
reactions and suggestions regarding the strategies we have identified in the plan so that we can
further refine and improve our school in the months and years ahead.
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Mission
St. Vincent de Paul School staff in partnership with parents and parish families work
together to instill the values of Jesus Christ and the Roman Catholic Church. Through a
challenging education curriculum we generate outstanding academic achievement and
expect students to be confident leaders with a strong positive and moral impact on the
community.
To accomplish this mission, we provide a spirit of cooperation shared by each of the three
major groups of our school family – school faculty, staff, parents, and students. The school
recognizes the need for each group to accept the responsibility of openness to one another –
sharing ideas and growing together – in mutual respect and encouragement – thus building a
valuable academic experience within a total faith community.
Vision
St. Vincent de Paul School offers an educational program of academic excellence within
a Christ-centered community. The school exists to provide its students with a strong
foundation of academic and life skills that are developed and nurtured within a faith-
filled environment.
St. Vincent de Paul School respects the uniqueness of each child and the diversity of
talents within its school family. The school devises curriculum to meet the needs of
each child – challenging each student to his or her full potential.
St. Vincent de Paul School strives to develop the many dimensions of a child. In the area
of spiritual growth, the school, working with the parents, provides each student with the
opportunity to grow in their faith and thereby develop a sound moral basis for life. In
the area of academics, the school, working with the parent, provides each student with
the opportunity to develop a sound basis for life. The extension of Gospel values
permeates the total curriculum. This integration of faith is an important factor in
developing programs to meet the needs of the students intellectually, physically,
socially, and emotionally.
SWOT Analysis
Catholic Identity:
Catholic Identity is a strong component of the St. Vincent de Paul Community. Catholic morals
and values are emphasized through daily practice, within the curriculum, leadership and service
offerings, focus on Religious life, Masses, and celebrations of sacraments, saints and Holy Days.
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Examples include:
• Weekly all-school Masses
• Strong religion curriculum based on the Catechism of the Catholic Church
• Every morning being lead in prayer by students through the use of the intercom system
• All-school monthly rosary, grade level confessions, and stations of the cross
• Weekly visits from our pastor and associate pastor in the classrooms
We believe this Catholic Identity is the foundation of our success. The teachers on staff are
instrumental in modeling the teachings of the Catholic Church even if they are not Catholics and
are comfortable including Catholic values and morals in lesson plans. The physical appearance
of the school also portrays our Catholic Identity through icons, statues, crucifixes, and other
Catholic imagery.
Academics:
Our academic standards in Math are currently being aligned to the Common Core Standards
(English in the 2014-2015 school year). We utilize ITBS and MAPS testing as our standardized
testing tools. These provide information that is used to identify students who may require
resource or Title I services along with aiding teachers in creating differential strategies to
address the specific needs of specific students. Our students score high on MAPS testing and
ITBS composite testing scores for our Third, Fifth and Seventh Grade Students is over the 60th
percentile nationally. This current school year, five of the top ten students at Notre Dame High
School attended St. Vincent de Paul School.
We have implemented Response to Intervention Program (RTI) time in our schedule for
students in Kindergarten through Fourth Grade and are currently training faculty on the use of
AIMSWEB as a progress monitoring tool. Example RTI Programs include:
• Academy of Reading and Math that supports the spectrum of students from high
achievers for enrichment to those who need more support. This program is also
available for students during the month of June.
• Resource Teacher
• Differential Instruction
• 504 Learning Plans
In addition, we offer the following programs to enrich academic excellence:
• Spanish for K through Eighth Grade
• Technology for K through Eighth Grade
• Art for K through Eighth Grade
• Music for K through Sixth Grade
• Musical Production for Fifth through Eighth Grade
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We believe that we are very conscious and supportive of those students who need resourced or
support but are weak in addressing high achievers and would like to see an implementation of
more enrichment opportunities and challenging curriculum for those students.
Enrollment:
Our enrollment is at 440 (including 54 preschool students). Since the Middle School was
formed we have seen an increase in enrollment at that level and would like to begin an active
marketing plan to bring more new parish families and those Catholic families who chose public
education to our school. The families we have are loyal and they continue to send their younger
siblings to the school. Class sizes are small (20 or less in grades K through Fourth; 35 or less in
grades Fifth through Eighth).
With the opening of St. Jude School, we have seen a number of students leaving our school and
enrolling at St. Jude. Many of our parish families live near St. Jude Parish and with the opening
of a new school find this to be a closer and better option for them. We anticipate that as
additional grades are added at St. Jude School, we will continue to lose families and students
until finally stabilizing our enrollment. We have also lost students due to families moving to
surrounding communities (Dunlap, Washington, etc.) or out of the Peoria area.
Due to the lack of an organized marketing plan, there is nothing in place, except word of
mouth, that would draw students to our school. We have identified a need to pursue Catholic
families that send their children to public schools or other private schools or are new to the
Peoria area. This will be accomplished by:
• Developing a marketing plan
• Updating our school website
• Promoting our values and academics
Marketing:
At this point there is no “official” marketing plan in place for St. Vincent de Paul School. We
have parents (Women’s Guild and Men’s Club) and parish members who are actively promoting
the school but again, no “official” marketing plan. We are in the process of contacting
Marketing Firms to assist the School/Parish with developing a marketing plan. Some points that
we believe beneficial to recognize in a marketing plan include:
• Recognized as a Blue Ribbon School in 2010. We are the only Catholic school in Peoria
to be given this award. We are also one of two in the City of Peoria to receive this
award.
• Instituting STREAM (Science, Technology, Religion, Engineering, Art and Mathematics)
within its curriculum. We will be the only Catholic school partnering with NCEA STREAM
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initiative and The National Center of STEM Elementary Education. We will also have
teachers that are certified in STEM.
• Offer an excellent Pre-Kindergarten Program for three and four year olds. We feel that
our Pre-K Program is one of the best in the City and is a great opportunity to recruit
students.
• Offer the opportunity to participate in a musical production for fifth through eighth
Grade
Development:
The main fundraising for the school is completed by the Women’s Guild and Men’s Club or our
Parish. In past years, the following fundraisers have been used:
• Annual Dinner/Auction (“Blue Ribbon Ball”)
• Annual Golf Outing
• Chili Supper
• Fish Fry
• Back to School Night
• Script
• Scholastic Book Fair
In addition the school completes direct fundraising through magazine sales. Historically, the
Eighth Grade Class raises funds for a legacy gift through Market Day Sales.
There is a need to explore other fundraising options and to work with the Women’s Guild and
Men’s Club to better align fundraising activities with specific school needs. Another fundraising
area that needs to be implemented is reaching out to our alumni.
Facilities:
St. Vincent de Paul Parish has a great campus. We offer classrooms of adequate size with
plenty of storage that are recently painted, air-conditioned and in good condition. We have
two gymnasiums with the Livingston gymnasium (not air-conditioned) that includes a stage
area, and retractable bleachers. The Parish Hall is also attached to the school.
The Livingston gymnasium and Parish Hall are great resources for our Parish and School by
allowing us to hold on-site fundraising efforts, parish/school functions, musical productions and
sporting events.
Our school/parish has employed a maintenance company that does a great job keeping our
school clean and property maintained. We share a parking lot with the church that is in poor
condition and is in need of major repairs. Technology advancements and facility security will be
focus areas in the future.
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Finances:
St. Vincent de Paul Parish has seen a declining number of families in its Parish. The decline is
mostly due to significant turnover in our Priests over the last 10 years and the opening of a new
school at St. Jude. The downturn in the U.S. economy has also resulted in many families to lose
their jobs or take lower paying jobs. The families may struggle to afford sending their children
to a Catholic School. As a result, we have lost students which results in a loss of income not
only to the school but to our Parish.
School finances are handled through a financial director located in the Parish office. In the past,
the principal was not part of the budgeting process for the fiscal year. This year, there has been
better coordination between the parish office, school and finance committee. We have very
generous parents who support the school through our Women’s Guild and Men’s Club.
As with most Catholic schools, the money collected through tuition does not cover the per pupil
cost to educate our students so the Parish must subsidize education. Our goal is to have the
first child’s tuition cost approximately 80% of the actual cost per student. We are working
towards increasing the percent that a family pays for subsequent children attending St. Vincent
de Paul School. We have been monitoring what other schools are doing with their tuition and
have found that schools are not raising the percentage families pay for subsequent children.
Tuition at our school is in line with other Catholic Schools and is nearly half of other Private
Schools in the Peoria area.
We participate in eRate and other programs that enable us to receive discounts on gas/electric,
office supplies, and technology. With the loss of students over the past few years, we have also
reduced our teaching staff. While we can reduce some costs by eliminating teaching positions,
the cost to operate the building remains the same.
Additional funds will be needed in order to update facilities, improve our website, update
technology, add programs such as STREAM and attract new families to our school and parish.
We feel this can be accomplished by:
• Developing a marketing plan
• Implementing STREAM
• Promoting existing Pre-Kindergarten Program and Educational Offerings
• Developing a fundraising plan
• Informing our Parish of the importance of our school
• Informing our Parish of the financial needs of our school
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Catholic Identity
Goal #1: By the Fall of 2015, St. Vincent de Paul School will increase student exposure to and awareness of religious life as measured by student
attendance to school sponsored events.
Action Steps Timeframe Person(s) or Group
Responsible
Projected
Completion Date
Estimated
Cost Funding Source
Form a Catholic Identity team. August 2014 Coordinator of
Religious Education August 2014 N/A N/A
Contact PEARL (Peoria Association of Religious Life) to
gather input from Religious Communities in Diocese of
Peoria.
September
2014
Catholic Identity
Team September 2014 N/A N/A
Contact Dominican Sisters of Springfield, IL (sisters that
originally staffed SVdP) to discuss charism and ways to
celebrate charism in school.
October
2014
Catholic Identity
Team October 2014 N/A N/A
Brainstorm and develop an annual school event to expose
students to religious life.
November
2014
Catholic Identity
Team November 2014 N/A N/A
Plan event date and activities. February
2014
Catholic Identity
Team February 2014 N/A N/A
Identify grade level activities to extend event into
classroom instruction. March 2015
Catholic Identity
Team March 2014 N/A N/A
Add event to school religious devotions and activities
calendar. May 2015
Catholic Identity
Team May 2014 N/A N/A
Host event with religious sisters and brothers from the
communities in our diocese and Dominican Sisters of
Springfield.
Fall 2015 Catholic Identity
Team Fall 2015 N/A N/A
Include this event annually, adjusting the content and
activities of the event each year. Annually
Catholic Identity
Team On-Going N/A N/A
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Goal #2: From 2015-2019, the Saint Vincent de Paul Faculty will grow in faith knowledge proficiency, as measured by the NCEA-IFG.
Action Steps Timeframe Person(s) or Group
Responsible
Projected
Completion Date
Estimate
d Cost
Funding
Source
Complete pre-assessment of faculty’s knowledge of the six
dimensions of adult faith formation using the NCEA –
Information for Growth Survey to Support Adult Faith Formation
August 2014 Coordinator of Religious
Education/ Faculty August 2014 $200.00
School
Budget
Complete pre-assessment of faculty’s religious attitudes,
perceptions, and topical interests. (NCEA - IFG) August 2014
Coordinator of Religious
Education/ Faculty August 2014 N/A N/A
Review and analyze IFG results. Identify deficient areas. November
2014 Catholic Identity Team November 2014 N/A N/A
Communicate areas for improvement to faculty and pastor. December
2014 Catholic Identity Team December 2014 N/A N/A
Add catechetical formation time to school improvement days. February 2015 School Principal/CRE February 2015 N/A N/A
Plan and present catechesis for faculty. August 2015 Priests/Outside
Speakers/CRE March 2014 N/A N/A
Continue to address areas of weakness annually with direct
catechesis and non-gathered catechesis.
Fall 2016-Fall
2018
Priests/Outside
Speakers/CRE Fall 2018 N/A N/A
Complete pre-assessment of faculty’s knowledge of the six
dimensions of adult faith formation using the NCEA –
Information for Growth Survey to Support Adult Faith Formation
August 2019 Coordinator of Religious
Education/ Faculty August 2019 $200.00
School
Budget
Complete pre-assessment of faculty’s religious attitudes,
perceptions, and topical interests. (NCEA - IFG) August 2019
Coordinator of Religious
Education/ Faculty August 2019 N/A N/A
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Academic Excellence
Goal #1: Improve student achievement by implementing curriculum in the 2015-2016 school year based on STREAM (Science, Technology, Religion,
Engineering, Art and Mathematics) education. (A measurement tool will be created in February 2015 after teachers have completed necessary
professional development to understand STEM initiatives and curriculum implications)
Action Steps Timeframe
Person(s) or Group
Responsible
Projected
Completion Date Estimated Cost Funding Source
Research STEM curriculum. December 2013 –
February 2014 Principal February 2014 N/A N/A
Contact National Center for STEM
Elementary Education February 2014 Principal February 2014 N/A N/A
Contact National Center for STEM
Elementary Education to schedule an
introductory Workshop for faculty
April 2014 Principal April 2014 N/A N/A
Inform parents of the implementation of
STREAM (flyer)
“St. Vincent de Paul is STREAMing”
May 1,2 014
Newsletter
Principal
Mrs. Buck May 1, 2014 N/A N/A
National Center for STEM Elementary
Education Workshop for faculty June 2 and 3, 2014 Principal June 2 and 3, 2014
$10,240,000
PD $2,000.00
Travel $2,000.00
Faculty $6,240.00
Title Money
NCEA STREAM SYMPOSIUM, University of
Dayton, OH. June 22-24, 2014
Principal
Teachers (10) June 24, 2014
$4,730.00
Symp. $3,300.00
Travel/Gas $800.00
Hotel $630.00
Diocese of
Peoria
Magazine Sales
Women’s Guild
Parent
Contribution
10
Goal #1: Improve student achievement by implementing curriculum in the 2015-2016 school year based on STREAM (Science, Technology, Religion,
Engineering, Art and Mathematics) education. (A measurement tool will be created in February 2015 after teachers have completed necessary
professional development to understand STEM initiatives and curriculum implications) (Continued)
Action Steps Timeframe
Person(s) or Group
Responsible
Projected Completion
Date Estimated Cost Funding Source
Secure a full-time Art teacher
for K-8 Art program June 2014
Priest
Principal August 2014
Increase in pay from
part-time to full-time School
Work with Religious Coordinator
to ensure alignment of Religion
curriculum
August 2014
Priest
Principal
Religious
Coordinator
December 2014 N/A N/A
Create schedule for parish
priests to visit school on a
regular basis
August 2014
Priest
Religious
Coordinator
October 2014 N/A N/A
Begin the Lego League August 2014 Brook Plavec December 2014 $1,000.00
Corporate Donation
Women’s Guild
Professional Development:
Teachers will be writing
curriculum to align to STREAM
August, 2014 – May
2015
Every 2nd Wednesday of
the month in PLCs
Principal
Teachers
NCEA webinars
May 2015 N/A N/A
Present more specific
information to parents on the
STREAM initiative
August 28, 2014
Back-to-School Night
Principal August 28, 2014 N/A N/A
Create a schedule to address
the needs of the program November 2014
Principal
Teachers February 2015 N/A N/A
11
Goal #1: Improve student achievement by implementing curriculum in the 2015-2016 school year based on STREAM (Science, Technology, Religion,
Engineering, Art and Mathematics) education. (A measurement tool will be created in February 2015 after teachers have completed necessary
professional development to understand STEM initiatives and curriculum implications) (Continued)
Action Steps Timeframe
Person(s) or Group
Responsible
Projected Completion
Date Estimated Cost Funding Source
Create the tool that will be used
to measure student
achievement after
implementing STREAM initiative
February 2015
Every 4th Wednesday of
the month in PLCs
Principal
Teachers May 2015 N/A N/A
Write Student Achievement
Goal(s) that will be measured
through STREAM initiative
May 2015 Principal
Teachers May 2015 N/A N/A
Professional Development:
STEM certification for teachers June 2015
Principal
Teachers
The National Center
for STEM
Elementary
Education
June 2015
3 credits ($1,437.00 X 12
= $17,244.00)
$17,244.00
$10,000.00 PD
Title M
Implement STREAM initiative August 2015 Principal
Teachers August 2015 N/A N/A
Professional Development:
aligning curriculum to STEM
program
August 2015
Principal
Teachers
NCEA webinars
October 2015 N/A N/A
PLCs: Reviewing STEM
curriculum
October 2015
Every 2nd Wednesday of
the month in PLCs
Principal
Teachers
Outside Presenter
May 2016 N/A N/A
Review GOALS to assess the
STREAM initiative May 2016
Principal
Teachers May 2016 N/A N/A
12
Goal #1: Improve student achievement by implementing curriculum in the 2015-2016 school year based on STREAM (Science, Technology, Religion,
Engineering, Art and Mathematics) education. (A measurement tool will be created in February 2015 after teachers have completed necessary
professional development to understand STEM initiatives and curriculum implications) (Continued)
Action Steps Timeframe
Person(s) or Group
Responsible
Projected Completion
Date Estimated Cost Funding Source
Professional Development:
Representatives from the
National Center of STEM
Elementary Education
June 1 – 3, 2016
Principal
Teachers
June 1 - 3, 2016
$10,240,000
PD $2,000.00
Travel $2,000.00
Faculty $6,240.00
Title Money
Review Program in order to
address any deficiencies,
concerns, or changes needed
January 2017 Principal
Teachers January 2017 N/A N/A
Review GOALS to assess the
STREAM initiative May 2017
Principal
Teachers May 2017 N/A N/A
Review Program in order to
address any deficiencies,
concerns, or changes needed
May 2017 Principal
Teachers May 2017 N/A N/A
Implement any changes
necessary for the program August 2018
Principal
Teachers May 2019 N/A N/A
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Enrollment Management (Student Recruitment & Retention)
Goal #1: By 2019, SVdP Pre-K through 8th grade enrollment will increase by 20 students (5/year) that SVdP can service and/or resource as measured
by yearly enrollment numbers (beginning Fall 2014) reported by administration.
Action Steps Timeframe
Person(s) or
Group
Responsible
Projected
Completion Date Estimated Cost
Funding
Source
Advertise our school and registration (yard signs,
sign on Northmoor, postcard invitations to any
inquiries, SVdP Pre-K, and parish RE students)
current year
(2014) Office Staff May 2014 $300
School
Parish
Develop an inquiry procedure/checklist (to include
tours, welcome signs, info packet, follow-up thank
you, follow-up phone call etc.)
June 2014 to
August 2014
Office Staff
Teachers August 2014 $300
School
Parish
Begin tracking students who leave St. Vincent de
Paul for retention purposes August 2014 Office Staff On-going N/A N/A
Determine which parish families are in Religious
Education program and where they send their
children to school
August 2014 Parish Office
School Office May 2015 N/A N/A
Target and encourage Religious Education families
to send their children to SVdP June 2015
Parish Office
School Office
Technology
May 2019 N/A N/A
Update and improve SVdP school brochure and
website
May 2014 to
May 2005
Parish Office
School Office
Technology
Brochure – Aug. 2014
Website – May 2015
Renweb “School Site”
$2,000 – Design
$1,340 – Implementation
$200 monthly fee
Parish
Women’s
Guild
Fundraiser
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Goal #1: By 2019, SVdP Pre-K through 8th grade enrollment will increase by 20 students (5/year) that SVdP can service and/or resource as measured
by yearly enrollment numbers (beginning Fall 2014) reported by administration. (Continued)
Action Steps Timeframe
Person(s) or Group
Responsible
Projected
Completion Date Estimated Cost Funding Source
Consistent welcoming tours, (welcoming
committee) have corresponding inquiry grade
teacher and family contact inquiring student/family
12 months
Office Staff
Teachers
Parents
August 2015 N/A N/A
Partner with real estate agencies, day care and
younger children play group facilities to help
advertise SVdP
July 2014 Office Staff
Parents On-going $0 to $250
School
Parish
Women’s Guild
Review the retention data of students leaving SVdP August 2015 Office Staff On-going N/A N/A
Perform parent surveys (to find
strengths/weaknesses) and exit surveys (reason for
leaving SVdP)
August 2014 Office Staff On-going N/A N/A
Review the retention data of students leaving SVdP August 2015 Office Staff On-going N/A N/A
Add a retention goal based on students that we
have lost. March 2017 Office Staff August 2017 N/A N/A
Update marquee signs to electronic 4 Years
Office Staff
Parents
Maintenance
May 2018 $3,000 to $5,000
Fundraiser
8th Grade
Legacy Gifts
Review welcoming procedure, brochure, and
website to see if any changes/additions are needed Yearly in May
Office Staff
Teachers
Parents
May 2019 N/A N/A
15
Goal #1: By 2019, SVdP Pre-K through 8th grade enrollment will increase by 20 students (5/year) that SVdP can service and/or resource as measured
by yearly enrollment numbers (beginning Fall 2014) reported by administration. (Continued)
Action Steps Timeframe
Person(s) or Group
Responsible
Projected
Completion Date Estimated Cost Funding Source
Implement any necessary updates/changes Yearly in August
Office Staff
Teachers
Parents
August 2019 $250 School/Parish
Investigate fundraising opportunities to raise
additional funds for financial aid 2014 to 2019
Priest/Principal
Education Comm.
Finance Committee
2019 Unknown
Parish/School
Budget
Fundraiser
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Marketing
Goal #1: Create, devise and maintain a Marketing Plan for the St. Vincent de Paul 2014-2019 school year
Action Steps
Timeframe
Person(s) or Group
Responsible
Projected
Completion Date
Estimated
Cost
Funding Source
Interview Marketing Firms May 2014 -
July 2014
Principal/Father
Education Comm. July 2014 N/A N/A
Retain Marketing Firm July 2014 Principal/Father
Education Comm. July 2014 $5,000
Parish/School
Donations
Development of Marketing Plan August 2014 –
October 2014
Principal/Father
Education Comm. October 2014 N/A N/A
Production of Pamphlets/Brochures and other
marketing materials
November 2014
– January 2015
Principal
Printing Company January 2015 $1,000
Parish/School
Donations
Retain Technology Firm to assist with updating
school website
August 2014-
May 2015 3rd Party May 2015 $4,000
Parish/School
Donations
Utilize periodicals such as the Catholic Post,
Journal Star, and news channels to update public
on events/happenings at the school
March 2014-July
2019 Office Staff On-going N/A N/A
17
Development
Goal #1: Implement a School Fundraising Plan that will raise $150,000 annually starting in 2014
Action Steps Timeframe
Person(s) or Group
Responsible
Projected
Completion Date Estimated Cost
Funding
Source
Review the needs of the school March 2014 Committee July 2014 N/A N/A
Review the Tuition for both Catholic and
non-Catholic students and adjust for the
for the 2014-2015 school year
February 1, 2014 Finance committee member,
Fr. Pallardy, Jane Tompkins
March 1, 2014
N/A N/A
Meet with current leaders of the Women’s
Guild and Men’s Club to identify their
current strategies with fundraising
March 2014 Committee October 2014 N/A N/A
Review budgets of Women’s Guild and
Men’s Club March 2014
Women’s Guild Member,
Men’s Club Member,
Finance committee Chair, Fr.
Pallardy, Jane Tompkins
October 2014 N/A N/A
Form a committee that will address
current fundraising and future fundraising
needs
April 2014
Women’s Guild Member,
Men’s Club Member,
Finance committee Chair, Fr.
Pallardy, Jane Tompkins
October 2014 N/A N/A
Begin formulating an Alumni data base June 2014 Lori Donlan
Jennifer Flaherty October 2014 N/A N/A
Update and maintain Alumni data base October 2014 Lori Donlan Ongoing N/A N/A
Review and implement fundraising events
to meet the needs of the school October 2014
Women’s Guild Member,
Men’s Club Member,
Finance committee Chair, Fr.
Pallardy, Jane Tompkins
Ongoing N/A N/A
18
Goal #1: Implement a School Fundraising Plan that will raise $150,000 annually starting in 2014 (Continued)
Action Steps Timeframe
Person(s) or Group
Responsible
Projected
Completion Date Estimated Cost
Funding
Source
Create a position for Development
Director October 2014
Finance committee Chair, Fr.
Pallardy, Jane Tompkins January 2015 N/A
N/A
Review tuition for Catholic, non-Catholic
students for the 2015-2016 school year February 2015
Finance committee Chair, Fr.
Pallardy, Jane Tompkins February 2015 N/A N/A
Hire or create an in-house position for
Development Director June 2015
Finance committee Chair, Fr.
Pallardy, Jane Tompkins July 2015
Create a Development Plan that will
enable the school to become more self-
sufficient financially
August 2015
Development Director,
Finance committee Chair, Fr.
Pallardy, Jane Tompkins
November 2015 N/A N/A
Meet with Women’s Guild and Men’s
Club Presidents to form plan September 2015
Development Director,
Women’s Guild, Men’s Club
Presidents, Finance
committee Chair, Fr. Pallardy,
Jane Tompkins
October 2015 N/A N/A
Discuss new fundraising events to meet
the needs of the school October 2015
Development Director,
Women’s Guild, Men’s Club
Presidents, Finance
committee Chair, Fr. Pallardy,
Jane Tompkins
December 2015 N/A N/A
Schedule new fundraising events for the
2016-2017 school year January 2016
Development Director,
Women’s Guild, Men’s Club
Presidents, Finance
committee Chair, Fr. Pallardy,
Jane Tompkins
February 2016 N/A N/A
19
Goal #1: Implement a School Fundraising Plan that will raise $150,000 annually starting in 2014 (Continued)
Action Steps Timeframe
Person(s) or Group
Responsible
Projected
Completion Date Estimated Cost
Funding
Source
Review tuition for Catholic, non-Catholic
students for the 2016-2017 school year February 2016
Finance committee Chair, Fr.
Pallardy, Jane Tompkins February 2016 N/A N/A
Implement new fundraising events June 2016
Development Director,
Women’s Guild, Men’s Club
Presidents, Finance
committee Chair, Fr. Pallardy,
Jane Tompkins
June 2017 N/A N/A
Evaluate fundraising efforts to see if they
are meeting the needs of the school.
Update fundraising efforts.
June 2017
Development Director,
Women’s Guild, Men’s Club
Presidents, Finance
Committee Chair, Fr. Pallardy,
Jane Tompkins
August 2017 N/A N/A
Evaluate fundraising efforts to see if they
are meeting the needs of the school.
Update fundraising efforts.
June 2018
Development Director,
Women’s Guild, Men’s Club
Presidents, Finance
committee Chair, Fr. Pallardy,
Jane Tompkins
August 2018 N/A N/A
Determine whether the school is self-
sufficient financially:
If Not: what further strategies need to be
evaluated and changed?
If So: what were the successful events that
need to be continued?
June 2019
Development Director,
Finance committee Chair, Fr.
Pallardy, Jane Tompkins
August 2019 N/A N/A
20
Facilities
Goal #1: Address the unsecured entrance to the cafeteria during warm days
Action Steps Timeframe
Person(s) or Group
Responsible
Projected
Completion Date Estimated Cost
Funding
Source
Inspect cafeteria and entrances and ventilation Feb. 2014 Facilities Committee Feb. 2014 $0 N/A
Obtain cost estimates to properly ventilate and
secure door March 2014
Buildings and Grounds,
Jeff & John March 2014 $0 N/A
Choose best option March 2014 Buildings and Grounds March or April B&G
Meeting $0 N/A
Implement Spring 2014 Chosen Contractor Start of School 14-
15 $500 to $3000 Donation
Goal #2: Implement a facility "wear item" replacement plan
Action Steps Timeframe
Person(s) or Group
Responsible
Projected
Completion Date Estimated Cost
Funding
Source
PHD (maintenance company for the school)
presents written plan March 2014 PHD March $0 N/A
Buildings and Grounds Reviews Plan March/April
2014
Buildings and Grounds
Committee
March or April B&G
Meeting $0 N/A
PHD updates wear items according to plan Spring 2014
Buildings and Grounds
Committee
PHD
Start of School 14-
15 N/A
Existing
Maintenance
Budget
21
Goal #3: Replace and/or upgrade existing software and hardware
Action Steps Timeframe
Person(s) or Group
Responsible
Projected
Completion Date Estimated Cost
Funding
Source
Replace computers running Windows XP – In April
2014, Windows XP will reach end of life and will no
longer be supported by Microsoft. This will open
the network to malware attacks and create
software compatibility issues. Currently there are
89 computers running Windows XP that need to
be replaced.
2014 - 2018
Principal
Education Commission
Finance Committee
Women’s Guild
2018 $70,000
Parish/School
Budget
Donations
Aging computers - Many of the school computers
are reaching 10 years in age and have become
literally unusable due to software compatibility
and speed.
2014 – 2018
Principal
Education Commission
Finance Committee
Women’s Guild
2018 $48,000
Parish/School
Budget
Donations
Increase wireless capacity – With the addition of
tablets, notebooks and other wireless devices; two
additional wireless access points are necessary to
handle the increased traffic.
2014 Principal 2014 $2,100
Parish/School
Budget
Donations
22
Goal #3: Replace and/or upgrade existing software and hardware (Continued)
Action Steps Timeframe
Person(s) or Group
Responsible
Projected
Completion Date Estimated Cost
Funding
Source
Safety and security – The following applications
provide safety and security for the staff and
students and their data at multiple levels. Most of
the following applications are currently in place
and require an annual maintenance renewal.
Cloud-based data backups – Data backups are run
each night automatically and stored off site. This
system was implemented in July 2013, due to the
failure of the current backup system and its cost to
replace. This is maintained through a monthly fee.
Anti-virus - Client/server anti-virus controlled by
security server; renewed annually.
Firewall, Web Filter – Cisco appliance that
performs firewall functions and internet content
filtering as well as anti-malware protection at the
network gateway; renewed annually.
Symantec Ghost –Imaging software; renewed
annually.
2014 - 2015 Principal 2015 $13,280/year
Parish/School
Budget
Donations
23
Goal #3: Replace and/or upgrade existing software and hardware (Continued)
Action Steps Timeframe
Person(s) or Group
Responsible
Projected
Completion Date Estimated Cost
Funding
Source
Implement MacBooks for 8th grade students and
middle school teachers – to prepare students for
entry into Notre Dame, curriculum based on
MacBook computers will be implemented for 8th
grade students. MacBooks will be rolled out to
middle school teachers first for research and
curriculum development; students will receive
MacBooks the following school year. Curriculum
will be computer based saving on physical
textbook costs.
2014-2015
Principal
Education Commission
Finance Committee
Women’s Guild
2015 $60,000
Parish/School
Budget
Donations
Replace Laptop Cart & Purchase a Second Cart –
Our current 30 unit laptop cart which is used
throughout the school is 7 years old and currently
runs Windows XP, which in April of 2014 will no
longer be supported by Microsoft. The cart is used
regularly by the K – 8 teachers and on many
occasions requested by more than one teacher for
the same time period. For this reason, we believe
that the purchase of a second laptop cart would
be of benefit to the school…one for use in the
Middle School and one for use in the Primary
grades.
2014 – 2017
Principal
Education Commission
Finance Committee
Women’s Guild
2017 $72,000
Parish/School
Budget
Donations
24
Goal #4: Repair the field fence, expand fencing and improve security to the back of the school
Action Steps Timeframe
Person(s) or Group
Responsible
Projected
Completion Date Estimated Cost
Funding
Source
Obtain cost estimates to upgrade the field fence
and expand it to the back of the school Spring 2014
Buildings and Grounds
Representatives End of May 2014 $0 N/A
Obtain cost estimates for camera systems to cover
at least the back entrances of the school.
Expandable so that more areas of the school can
be monitored in the future.
Spring 2014 Buildings and Grounds
Representatives End of May 2014 $0 N/A
Review and approve with Buildings and Grounds
Buildings and Grounds
Meeting
Start of School 14 -
15 $0 N/A
Work with Finance Committee to determine
funding options
Buildings and Grounds
Representatives Nov. 2014 $0 N/A
Finalize funding plan
Finance Committee Dec. 2014 $0 N/A
Implement funding plan
New Committee TBD $0 N/A
Implement Fence and Camera System
Buildings and Grounds TBD $10,000 to
$20,000 TBD
25
Finances
Goal #1: By 2019, SVdP Pre-K through 8th grade enrollment will increase by 20 students (5/year) that SVdP can service and/or resource as
measured by yearly enrollment numbers (beginning Fall 2014) reported by administration.
Action Steps
Timeframe
Person(s) or Group
Responsible
Projected
Completion
Date
Estimated Cost
Funding Source
Retain Marketing Firm to assist with
developing a marketing plan
June 2014 –
October 2014
Principal/Father
Education Comm. October 2014 $5,000
Parish/School
Donations
Retain Printing Company to publish marketing
materials
October 2014 –
January 2015
Principal/Father
Education Comm. January 2015 $1,000
Parish/School
Donations
Retain Technology Firm to assist with updating
school website
August 2014 –
May 2015
Principal/Father
Education Comm. May 2015 $4,000
Parish/School
Budget
Fundraising
Create Development Director Position
2014
Principal/Father
Finance Committee
Education Comm.
2014/2015 N/A N/A
Implement STREAM Curriculum
2014 – 2017
Principal/Father
Education Comm. 2017 $60,000
Parish/School
Budget
Fundraising
Coordination with Women’s Guild and Men’s
Club on School Needs and Funding Needs 2014 – 2019
Principal/Father
Education Comm. On-Going N/A N/A
26
Goal #2: Maintain tuition for first child at 80% of actual cost and increase percent of actual cost for subsequent children to 50% by 2019.
Action Steps
Timeframe
Person(s) or Group
Responsible
Projected
Completion Date
Estimated Cost
Funding
Source
Educate families on the true cost of providing
a Catholic Education On-going
Priest/Principal
Education Commission
Finance Committee
On-going N/A N/A
Coordination with other Catholic Schools and
Diocese on Tuition and Fees On-going
Priest/Principal
Education Commission
Finance Committee
On-going N/A N/A
Implement raising tuition rates for second,
third, etc. child to fund enrollment, marketing,
curriculum, facility and technology goals
2014 to 2019
Priest/Principal
Education Commission
Finance Committee
2019 N/A N/A
Goal #3: Increase funds to Endowment Fund by $25,000 to $50,000 annually
Action Steps
Timeframe
Person(s) or Group
Responsible
Projected
Completion Date
Estimated Cost
Funding
Source
Educate parish on the need for student
financial aid On-going
Priest/Principal
Education Commission
Finance Committee
On-going N/A N/A
Determine percentage of annual fundraising
that will be placed in Endowment Fund On-going
Priest/Principal
Education Commission
Finance Committee
On-going N/A Parish
Fundraiser
Educate parish on the importance of planned
giving and bequests. On-going
Priest
Finance Committee On-going N/A N/A
