5851 Nathan Benderson Circle | Sarasota, FL 34235
www.NathanBendersonPark.org | 941-358-7275
NathanBendersonPark @myNBP#myNBP
Annual NBP Partners:
Robert J. Sullivan, CFE President & CEO
Ext: 5815
C: 941.724.6113
Sarah KupiecEvent & Volunteer Manager
Ext: 5806
C: 941.224.9395
Nick CannavoEvent & Volunteer Coordinator
Ext: 5808
C: 941.893.7063
Meghan FarrellProgram Manager
Ext: 5812
C: 480.203.3650
Robert “Bob” WhitfordDirector of Operations & Facilities
Ext: 5805
C: 941.224.4938
Jessica ShorinDirector of Business Development
Ext: 5801
C: 941.374.3743
Melissa MitchellMarketing & Communications Manager
Ext: 5802
C: 770.910.0421
Brenda WardBusiness Administrator
Ext: 5804
C: 941.705.9557
C O U N T Y
STAFF CONTACT LIST
Office: 941.358.PARK (7275)Fax: 941.358.4988
Billing Form for All Tent Rentals
Event Name(s):
Name of Organization:
Contact Person:
Address:
Email:
Phone #:
Tax Exempt: yes=0, no=1 1
Tax Exempt Form Included: YES NO
Cost for One Weekend Rental
Quantity Cost Amount
o 10’x10’ tent/per event 140.00$ -$
o 10’x20’ tent/per event 215.00$ -$
o 20’x20’ tent/per event 240.00$ -$
o 20’x40’ tent/per event 460.00$ -$
o 2 tables/2 chairs/per event 25.00$ -$
o 2 chairs/ per event 3.00$ -$
o 20 chairs/per event 35.00$ -$
o side walls /per foot 1.00$ -$
Cost for Monthly Calendar Rental(Must be same size tent)
o 10’x10’ tent/ month 200.00$ -$
o 10’x20’ tent/ month 300.00$ -$
o 20’x20’ tent/ month 375.00$ -$
o 20’x40’ tent/ month 800.00$ -$
o 2 tables/2 chairs/ month 50.00$ -$
o 2 chairs/ month 5.00$ -$
o 20 chairs/ month 50.00$ -$
o side walls/per foot on tent/month 2.00$ -$
Subtotal -$
Tax 7.00% -$
Total Amount Due -$
Submitted By: ___________________________________Date: ___________
SANCA mandates that any tent larger than two combined 10x10 EZ set up tents must meet specific safety standards
regarding fire and wind load. In order to ensure that these requirements are met, larger tents are required to be
rented through SANCA and installed by the SANCA approved tent contractor. Below you will find the pricing for tent
rentals, please provide your request 10 days prior to the event to ensure availability.
CERTIFICATE HOLDER
© 1988-2009 ACORD CORPORATION. All rights reserved.ACORD 25 (2009/09)
AUTHORIZED REPRESENTATIVE
CANCELLATION
DATE (MM/DD/YYYY)CERTIFICATE OF LIABILITY INSURANCE
LOCJECTPRO-POLICY
GEN'L AGGREGATE LIMIT APPLIES PER:
OCCURCLAIMS-MADE
COMMERCIAL GENERAL LIABILITY
GENERAL LIABILITY
PREMISES (Ea occurrence) $DAMAGE TO RENTEDEACH OCCURRENCE $
MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GENERAL AGGREGATE $
PRODUCTS - COMP/OP AGG $
$RETENTION
DEDUCTIBLE
CLAIMS-MADE
OCCUR
$
$
AGGREGATE $
EACH OCCURRENCE $UMBRELLA LIAB
EXCESS LIAB
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required)
INSRLTR TYPE OF INSURANCE POLICY NUMBER
POLICY EFF(MM/DD/YYYY)
POLICY EXP(MM/DD/YYYY) LIMITS
WC STATU-TORY LIMITS
OTH-ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE
E.L. DISEASE - POLICY LIMIT
$
$
$
ANY PROPRIETOR/PARTNER/EXECUTIVE
If yes, describe underDESCRIPTION OF OPERATIONS below
(Mandatory in NH)OFFICER/MEMBER EXCLUDED?
WORKERS COMPENSATIONAND EMPLOYERS' LIABILITY Y / N
AUTOMOBILE LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON-OWNED AUTOS
$
COMBINED SINGLE LIMIT(Ea accident)
BODILY INJURY (Per person)
BODILY INJURY (Per accident)
PROPERTY DAMAGE(Per accident) $
$
$
$
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THISCERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSRADDL
WVDSUBR
N / A
$
$
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THISCERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIESBELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZEDREPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject tothe terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to thecertificate holder in lieu of such endorsement(s).
The ACORD name and logo are registered marks of ACORD
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
INSURED
PHONE(A/C, No, Ext):
PRODUCER
PRODUCERCUSTOMER ID #:
ADDRESS:E-MAIL
FAX(A/C, No):
CONTACTNAME:
NAIC #
INSURER A :
INSURER B :
INSURER C :
INSURER D :
INSURER E :
INSURER F :
INSURER(S) AFFORDING COVERAGE
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED INACCORDANCE WITH THE POLICY PROVISIONS.
SARASOTA COUNTY GOVERNMENT
REQUIREMENTS FOR CERTIFICATES OF INSURANCE
(FOR DISTRIBUTION TO CONTRACTORS, AND/OR THEIR INSURANCE PROVIDERS)
For those applicable Contracts/Agreements where insurance coverage is required, the Certificate
of Insurance should include the following:
Specific date(s) of the event must be stated clearly on the certificate, if blanket coverage is not already in effect. Type of Insurance Required: General Liability and Occurrence should be checked Each Occurrence = $1,000,000 or more Damage to Rented Premises (Ea Occurrence) = $50,000 Personal & Adv Injury = $250,000 or more General Aggregate = $1,000,000 and up to $2,000,000 is required, this amount will be determined by the County based on the nature of the event.
In the “Description of Operations/Special Provisions” section:
• Sarasota County Government is named as an additional insured, as their interests may
appear on Commercial General Liability
In the “Certificate Holder” section:
Sarasota County Government
Attn: Risk Management
1660 Ringling Blvd., 3rd floor
Sarasota, FL 34236
Certificates of Insurance can be faxed to:
(941)745(3728 Attn: Programs and Policies Coordinator
1 Revised 12/8/2016
Event Vendor Application For Food and Specialty Products
2016-2017 Event Season
PLEASE PRINT: Company Name______________________________________________________________________________
Contact Name _______________________________________________________________________________
Address_____________________________________________________________________________________
Phone________________________ Fax ____________________E-mail________________________________
Website/Facebook________________________________________ Please check appropriate line: _________ _ Food (consumables) (must meet all County Health & Fire Marshall regulations) ____________ Specialty Items (non- Consumables) Food Vendors Only: List in order of preference, the top 5 items you would like to sell and asking price. 1. ____________________________________ $ ____________ 2. ____________________________________ $ ____________ 3. ____________________________________ $ ____________ 4. ____________________________________ $ ____________ 5. ____________________________________ $ ____________ Space(s) requested (max size allowed 20x20): __________________ Additional fees applied for larger spaces $25/10 ft SANCA mandates that any tent larger than two combined 10x10 EZ set up tents must meet specific safety standards regarding fire and wind load. In order to ensure that these requirements are met, larger tents are required to be rented through SANCA and installed by the SANCA approved tent contractor. Below you will find the pricing for tent rentals, please provide your request 10 days prior to the event to ensure availability.
Tent Rental Size Quantity Cost
o 10’x10’ tent/per event $140.00
o 10’x20’ tent/per event $215.00
o 20’x20’ tent/per event $240.00
o 20’x40’ tent/per event $460.00
Electricity Needs: (please check all that apply) ____Electricity needed (During event only)* ____ Electricity needed (During event & OVERNIGHT)* ___ No electricity needed *If yes, please specify what type of electrical connection & the types of items (coffee pots, crock pots, freezers, trucks): _________________________________
2 Revised 12/8/2016
Equipment used (refrigerator, trailer, grill & tables, heat press, etc.) ______________________ List any special requirements that you may have: ______________________________________________________________ ______________________________________________________________________________________________________ VENDOR AREA: Please sketch a diagram of your vendor layout
PROOF OF INSURANCE: Commercial Liability and Auto is required for all Vendors, see below (page 4): Manatee/Sarasota County Business Tax # (or exemption receipt): ___________________________ Fl. Sales Tax # (or 501c3 Consumer’s Certificate of Exemption): ___________________________ For Food Vendors: Health Permit or DPBR License #: _____________________________________ Merchandise and food vendors will be provided with one daily parking pass at the venue which will be sent to the address listed above or can be picked up on the set up day. All merchandise and food (size, material, selling price, etc.) sold or distributed at the Event(s) are subject to approval by The Suncoast Aquatic Nature Center Associates, Inc(SANCA) and the Local Organization Committee. Vendors are responsible for paying all fees, and obtaining all permits required by a federal, state and/or local government entity. SANCA is not responsible for collection or submission of any such government fees or filings. There will be a $50.00 charge if SANCA needs to clean up your area after the event. Distribution, layout or hanging of any items outside of the designated booth area is not permitted. All vendors need to be registered and paid seven days before the event. Food Vendors: Registration fee must accompany this form. SANCA may refund any registration fee for any Event at their discretion. No items or merchandise using the event logo may be sold at the events without a signed contract from the event organizer, otherwise said merchandise is subject to forfeiture. For most events, unless otherwise stated, all booths must be completely setup before 5:00pm on the day before an event starts. Booths must be staffed and not broken down until one hour after the last race. Night security will be provided but SANCA and the Local Organization Committee will not be responsible for any lost or stolen items, vandalism or issues that may occur.
3 Revised 12/8/2016
2016-2017 Event Season List
Accepting applications for October-February events beginning 8/15/16
♦ Level 2: February 18 - American youth Cup I
* February 18 - Superhero 5k
* February 19 - Sarasota 10 5M/10M Run
Level 2: February 25-26 - Sarasota Invitational
Accepting applications for March-September events beginning 12/12/16
* March 11-18: USRowing/FISA/Agitos Foundation International
Level 2: March 11-12 - ITU Triathlon
* March 18: Southeastern Guide Dogs 5k/10K
* March 19: Pedal for Pups/Doggie Bones Run
* March 24-26: Cirque Des Voix
♦ Level 2: March 25 - American Youth Cup II
* March 26: SW Florida’s Battle of the Gym’s Triathlon
Level 2: March 31 – April 1 FIRA Rowing Regatta
♦ Level 2: April 1 - FSRA West District Championships
♦ Level 2: April 2 - Storm Challenge Triathlon
♦ Level 3: April 8-9 - FSRA Sculling Championships
* April 15: My Hometown fest
* April 16: Crosspointe Easter Sunrise Service
♦ Level 3: April 29-30 - FSRA Sweep Championships
* May 6: Promise Walk for Preeclampsia
* May 20: SUP & Run 5k
♦ Level 2: May 27 - American Youth Cup III
♦ Level 2: June 3 – Suncoast international Dragon Boat Festival & SRDBA
Level 4: June 7-11 - USRowing Youth Nationals
● September 23-October 1 - World Rowing Championships
2016-2017 Key:
*Food & non-food vendors handled by Event Host, please visit Nathan Benderson Park
Event Page to contact event host.
♦ Food only, non-food handled by event holder
● Please visit World Rowing Championship website wrch2017.com/ for information
4 Revised 12/8/2016
VENDOR FEES:
Level 1 Level 2 Level 3 Level 4
Food $150 $250 $350 $600
Non-consumables $100 $200 $300 $500
*Please note that some vending will be handled by the Local Organizing Committee
(LOC) for their events. Pricing for these depends on their fee structure. In cases
where you are interested in an event organized by the LOC, please visit Nathan
Benderson Park Event Page to contact event host.
TO REGISTER Please email, mail, or hand deliver the following items:
Pages 1-5 of Vendor application
Diagram of vendor layout
Insurance certificates
After Review of Application
You will receive an email notification of acceptance or reason for denial.
SANCA will email an invoice for approved event(s)
Submit vendor fee as Cash, Check or Money Order made payable to:
o Suncoast Aquatic Nature Center Associates
(Please indicate event date(s) on checks)
Suncoast Aquatic Nature Center Associates
Attn: Vendor Coordinator
5851 Nathan Benderson Circle
Sarasota, Florida 34235
5 Revised 12/8/2016
VENDOR INSURANCE REQUIREMENTS: (please submit with your signed application) Required limits for Comprehensive General Liability Insurance for Bodily Injury and Property Damage and Hired Non-Owned Auto Coverage must be at least One Million Dollars ($1,000,000.00) in single limit coverage. All certificates of insurance required by this Agreement must indicate that the insurance may not be canceled without thirty (30) days prior written notice, with 10 days for non-payment of premium. Commercial General Liability Policy must be endorsed to include: Sarasota County Government, The Suncoast Aquatic Nature Center Associates and Regatta Organizing Committee shall all be named as additional insured’s per written agreement. Vendor’s coverage must include a waiver of subrogation in favor of Sarasota County Government, The Suncoast Aquatic Nature Center Associates and Regatta Organizing Committee. Certificates of insurance must be issued to the 2 following entities:
Sarasota County Government, Attn: Risk Management, 1660 Ringling Blvd., 3rd Floor, Sarasota, Fl., 34236
The Suncoast Aquatic Nature Center Associates Inc. 5851 Nathan Benderson Circle, Sarasota, Florida 34235.
Vendor agrees that it shall indemnify, defend and hold harmless the Regatta Organizing Committee, The Suncoast Aquatic Nature Center Associates Inc., Sarasota County Government, all other Regatta Organizations holding the event(s) and each of their officers, volunteers, directors, agents, successors and assigns (hereinafter collectively the “Indemnitees” from and against any and all losses, costs, claims, suits, damages and expenses (including attorney’s fees) arising from or related to vendor’s actions, business activity, booth, advertising or otherwise arising from or related to vendor’s participation in the subject event. In addition, vendor will further hold harmless Indemnitees from any and all losses, direct or consequential, arising from or related to cancellation, postponement, and delay or rescheduling of the subject event, regardless of cause.
If you have questions regarding this form or insurance requirements, please contact: Nick Cannavo at 941-358-7275, e-mail [email protected]
By signing this application, I acknowledge that I have read and agree to the information in the application, and to the terms and conditions outlined by SANCA and The Event Organization Committee. _______________________________________________________ _______________________________ Signature: Title: _______________________________________________________ _______________________________ Printed Name: Date:
SARASOTA COUNTY GOVERNMENT
REQUIREMENTS FOR CERTIFICATES OF INSURANCE
(FOR DISTRIBUTION TO CONTRACTORS, AND/OR THEIR INSURANCE PROVIDERS)
For those applicable Contracts/Agreements where insurance coverage is required, the Certificate
of Insurance should include the following:
Specific date(s) of the event must be stated clearly on the certificate, if blanket coverage is not already in effect. Type of Insurance Required: General Liability and Occurrence should be checked Each Occurrence = $1,000,000 or more Damage to Rented Premises (Ea Occurrence) = $50,000 Personal & Adv Injury = $250,000 or more General Aggregate = $1,000,000 and up to $2,000,000 is required, this amount will be determined by the County based on the nature of the event.
In the “Description of Operations/Special Provisions” section:
• Sarasota County Government is named as an additional insured, as their interests may
appear on Commercial General Liability
In the “Certificate Holder” section:
Sarasota County Government
Attn: Risk Management
1660 Ringling Blvd., 3rd floor
Sarasota, FL 34236
Certificates of Insurance can be faxed to:
(941)745(3728 Attn: Programs and Policies Coordinator
CERTIFICATE HOLDER
© 1988-2009 ACORD CORPORATION. All rights reserved.ACORD 25 (2009/09)
AUTHORIZED REPRESENTATIVE
CANCELLATION
DATE (MM/DD/YYYY)CERTIFICATE OF LIABILITY INSURANCE
LOCJECTPRO-POLICY
GEN'L AGGREGATE LIMIT APPLIES PER:
OCCURCLAIMS-MADE
COMMERCIAL GENERAL LIABILITY
GENERAL LIABILITY
PREMISES (Ea occurrence) $DAMAGE TO RENTEDEACH OCCURRENCE $
MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GENERAL AGGREGATE $
PRODUCTS - COMP/OP AGG $
$RETENTION
DEDUCTIBLE
CLAIMS-MADE
OCCUR
$
$
AGGREGATE $
EACH OCCURRENCE $UMBRELLA LIAB
EXCESS LIAB
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required)
INSRLTR TYPE OF INSURANCE POLICY NUMBER
POLICY EFF(MM/DD/YYYY)
POLICY EXP(MM/DD/YYYY) LIMITS
WC STATU-TORY LIMITS
OTH-ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE
E.L. DISEASE - POLICY LIMIT
$
$
$
ANY PROPRIETOR/PARTNER/EXECUTIVE
If yes, describe underDESCRIPTION OF OPERATIONS below
(Mandatory in NH)OFFICER/MEMBER EXCLUDED?
WORKERS COMPENSATIONAND EMPLOYERS' LIABILITY Y / N
AUTOMOBILE LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON-OWNED AUTOS
$
COMBINED SINGLE LIMIT(Ea accident)
BODILY INJURY (Per person)
BODILY INJURY (Per accident)
PROPERTY DAMAGE(Per accident) $
$
$
$
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THISCERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSRADDL
WVDSUBR
N / A
$
$
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THISCERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIESBELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZEDREPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject tothe terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to thecertificate holder in lieu of such endorsement(s).
The ACORD name and logo are registered marks of ACORD
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
INSURED
PHONE(A/C, No, Ext):
PRODUCER
PRODUCERCUSTOMER ID #:
ADDRESS:E-MAIL
FAX(A/C, No):
CONTACTNAME:
NAIC #
INSURER A :
INSURER B :
INSURER C :
INSURER D :
INSURER E :
INSURER F :
INSURER(S) AFFORDING COVERAGE
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED INACCORDANCE WITH THE POLICY PROVISIONS.
GOLF CART SAFETY RULES & WAIVER
Safety Policy
“It is the intent of the Suncoast Aquatic Nature Center Associates (SANCA) to provide a safe venue and community
park for everyone. Accident and injury prevention is an important part of our job. Working together, we can
achieve our safety goals. Safe working practices and procedures are important to the overall success of our
mission. Employees and/or volunteers operating golf carts must be trained in the safe operation of the vehicle,
authorized to drive the vehicle, and constantly aware of others when driving in the park.”
Operational Procedures
Golf carts must be operated only by those employees and/or volunteers whose job duties require them to
use such a vehicle.
Supervisors/Event Holders are responsible for designating which employees and/or volunteers are
authorized to drive such vehicles.
Employees and/or volunteers may not operate golf carts until they have been fully trained and
authorized.
Golf Cart Safety Procedures
If the golf cart is in need of repair or maintenance, the unit should be taken out of service and the event
manager should be notified immediately.
A golf cart should be operated at a speed equivalent to a well-paced walk but no faster than 10 mph.
Golf cart drivers will observe all Florida vehicle traffic laws such as lane travel, stop signs, legal passing of
other vehicles, etc.
Golf carts must slow down around pedestrian traffic and honk the horn if necessary.
Golf cart operators must use the safety mirrors to ensure pedestrian and passenger safety.
Golf cart operators will reduce speed when turning, going over bridges, or driving through narrow
passageways.
A golf cart should not be operated with more passengers than it is designed to carry.
Golf cart drivers shall insure that all passengers are seated and/or fully disembarked from the vehicle
before driving. Drivers and passengers must remain seated while the vehicle is moving.
All occupants in the golf cart shall keep hands, arms, legs and feet within the confines of the golf cart at all
times when the cart is in motion.
Pedestrians always have the right-of-way. If the golf cart is being operated on a sidewalk, the operator
should slow down and yield to pedestrians.
When the golf cart is not in use, the operator will park in a safe place, place the golf cart control lever in
the “Neutral” position, apply the parking brake, and remove the key.
Golf carts must never be parked where they will block emergency equipment/vehicles, pedestrian
pathways, doorways, or normal traffic flow.
Report any accident or accident to your appropriate supervisor immediately. If a personal injury occurs
that requires immediate medical attention, use the established emergency procedure to initiate such
action.
Golf cart drivers are not permitted to smoke or drink while driving.
SANCA GOLF CART LIABILITY WAIVER
As driver of this golf cart, you are accepting responsibility for your own negligence. You must operate this vehicle
in a safe manner, and adhere to all rules set forth by the Suncoast Aquatic Nature Center Associates (SANCA) and
Event Holder. You are liable for all medical and legal claims that may arise from any negligent operation of the golf
cart. You voluntarily agree to accept the risks of using a golf cart and on behalf of yourself, your personal
representatives and your heirs hereby voluntarily release the aforementioned business, and its owners, officers,
employees, Sarasota County Parks and Recreation, and agents from any and all claims, actions, causes of actions,
suits, judgments and demands for bodily injury, property damage, loss of life and/or loss of services, in law or
equity, that may in any way or manner arise out of use of this golf cart.
You must be at least 18 years of age and show a valid driver license to drive a golf cart. Under no conditions
are you allowed to let another driver drive this vehicle, unless cleared by the staff upon signing of this waiver.
INITIAL ______
Cart must remain on Nathan Benderson Park property. Please stay on park roads and/or sidewalks at all times.
Do not take cart on nature trails, grass, pond banks, etc. INITIAL ______
No alcohol in Driver’s possession. INITIAL ______
Depending on the size of the cart, a maximum of only 4-6 people is allowed and all passengers must be seated
when the cart is moving. INITIAL______
No children are allowed to sit in and passengers or drivers lap. INITIAL _______
Cart must be parked on your site & key removed and given to the volunteer coordinator or designated golf
cart key holder. INITIAL______
Anyone observed abusing golf cart rules and regulations will forfeit all rental privileges immediately. This
includes reckless driving, speeding, or allowing underage guests to operate the cart. INITIAL ______
It is strictly forbidden that a minor or any individual without a valid driver’s license operate this vehicle. At no time
may a minor have a hand or hands on the steering wheel when the vehicle is moving. This requires you to have
possession/control of vehicle keys when not in use.
Golf carts are a motorized vehicle and driving or riding in these vehicles can lead to serious injury, property
damage and even death. The use of this vehicle is for transportation of spectators between the parking lot and
various facilities within the park, and it should be used only on designated pathways. No excessive speed, joy
riding, disregard of traffic signs, or any type of unreasonable activity with the golf cart will be tolerated by SANCA.
You must not attempt to transport more people than the cart was designed for. In no way should the use of this
vehicle be seen as SANCA or Nathan Benderson Park endorsing this vehicle as a form of recreation or fun. If SANCA
determines in it’s sole discretion that you have misused the golf cart in any way, it will have the authorization to
terminate your use of the golf cart.
If any portion of this agreement is found to be void or unenforceable, the remaining portions shall remain in full
force and effect. Driver acknowledges receipt of the golf cart to be in a safe condition and in working order.
I HAVE CAREFULLY READ, UNDERSTAND AND VOLUNTARILY AGREE TO THE TERMS ABOVE.
Golf Cart Driver Signature:___________________________________________Date ______________________
SANCA Volunteer Application 2016-17
Please print
First Name……………………………………………. Last Name…………….............................................................
Address City/State/Zip………………………………………………………………………………………………………………………….
Telephone…………………………………………………….Email Address…………………………………………………………………
Personal Information (please circle correct response): Gender: Male Female
Shirt size: S M L XL 2XL 3XL
Additional language skills: Spanish French German Italian Russian
Chinese Japanese Polish Arabic Portuguese Other:__________
Physical Limitations: No Yes (Please Explain)
…………………………………………………………………………………………………………………………………………………………….
What activities are you most interested in assisting with? (Circle all applicable)
Parking Hospitality Athlete Support Launch boat driving golf cart driving
Stakeboat holding Check-in Crowd Control Refereeing
Volunteer availability: (Circle all applicable)
Number of Days per week: 1 2 3 4 5
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
In an emergency, notify:
Name: ……………………………………………………………………………………………………………………………………………
Address City/State/Zip………………………………………………………………………………………………………………..……
Telephone………………..……………………….…… Relationship: ……………………………………………………………..
I hereby agree to serve SANCA who is assigned regardless of race, sex, creed or national origin.
……………………………………………………………………………………………………………………………………………………………….
(Signature/Volunteer) (Signature/SANCA Approval) (Date)
SANCA Volunteer Liability Waiver, Florida Statute Compliance, Photo Release
LIABILITY WAIVER: I acknowledge that my participation is completely voluntary and is being undertaken
without promise or expectation of compensation. I, the undersigned, for myself, my heirs, and assigns hereby
release and discharge Sarasota County Parks and Recreation Department, Sarasota County Government, Suncoast
Aquatic Nature Center Associates (SANCA) and agents, and any participating organizations for any claims or
damages of injury I may incur for my participation in this voluntary community event. I understand that my
involvement involves a risk of injury and that illness may result from my participation. I further state that I am in
proper condition for participating in this event. I can be released from my voluntary participation in the
aforementioned activities for any reason or no reason at all without notice; and I am not entitled to any recourse
in the event I am released. I hereby give my permission for SANCA to use any still photograph or video footage in
which I may appear for whatever purpose(s) deemed appropriate and this is done voluntarily and with the
understanding there is no remuneration for my time or services rendered.
FLORIDA STATUTE COMPLIANCE: I acknowledge that my participation will subject me to compliance
requirements under 2004 FLORIDA STATUTES; TITLE XLVII; Chapter 943.043. This statute allows governing
authorities to conduct background checks for criminal information maintained by the Florida Department of Law
Enforcement. Non-disclosure of prior conviction(s) could result in criminal prosecution.
PHOTO RELEASE: I also give my permission to Sarasota County, SANCA, and any other agencies and/or
companies to reproduce any photographs or video taken during the event.
BY SIGNING THIS DOCUMENT I ACKNOWLDEGE THAT I HAVE READ THE TEXT OF THE LIABILITY WAIVER, FLORIDA
STATUTE COMPLIANCE, AND PHOTO RELEASE, AND AGREE TO ALL TERMS SETFORTH HEREIN.
(PLEASE PRINT & WRITE LEGIBLY)
First Name……………………………………………. Last Name……………........................................
Address ………………………………………………………………………………………………………………………….
City/State/Zip………………………………………………………………………………………………………………………….
County of Residence………………………………………………………………………………………………………………………….
Telephone……………………………………………………………………………..
Date of Birth…………………………………………
ALL MINORS UNDER 18 YEARS OF AGE WILL NEED TO PROVIDE PARENTAL CONSENT UPON ACCEPTANCE.
PARENTAL SIGNATURE______________________________________________
FDLE__________(Date)
5851 Nathan Benderson Circle | Sarasota, FL 34235
www.NathanBendersonPark.org | 941-358-7275
NathanBendersonPark @myNBP#myNBP
Annual NBP Partners:
SANCA RESPONSIBILITY FOR EVENT MARKETING• EventlistedonNBPEventSchedule
• Eventlistedonwww.NathanBendersonPark.orgeventcalendar
• EventshowcasedontheelectronicsignsaroundNBP
• ProvideNBPsocialmedialinksandhandles
• ProvideNBPlogofilesviadropboxlink:https://www.dropbox.com/sh/r5rx0zldpf4a7jo/AAA-gw9rsOc_sMYhHnlAzZeWa?dl=0
• EventmentionsonNBPFacebookpage
REQUIRED FROM EVENT RIGHT HOLDER TO VENUE• Highresolutioneventlogo
• Socialmedialinksandhandles
• Eventtimes,description,websitelink,etc.
• Marketing/Communicationspointofcontactforevent
• Contactforeventphotographerordronevideographerifbeingutilized
• Ifaswagbagispartoftheevent,opportunityforNBPtoplaceinformationalpacketorpromoitems
• Notificationandoptiontoreviewifpressrelease/mediaadvisorybeingissued
• Ifapplicable,alinktotheeventFacebookpageandalistofanydatesNBPshouldbeawareofpertainingtotheevent
• PLEASENOTE:Venueshouldonlybelistedas“NathanBendersonPark”or“NBP”.Noshortenedversionofthevenuenameshallbepermitted
OPTIONAL MARKETING OPPORTUNITIES• FacebookadthroughNBPpageatanadditionalcost
(tobedeterminedwitheventrightholder)
• FacebookeventpagecreatedbyNBP
• EventlistedonVisitSarasotaCounty’seventcalendar
• 8.5”x11”portraitstyleflyerinthreekiosksaroundpark(musthaveNBPlogopresent)
• Pressrelease/mediaadvisorytolocalmediawithNBPassistanceifneeded
•NBPcoordinatedpromotionalitems
C O U N T Y
Melissa MitchellMarketing&[email protected]|941.358.7275x5802
Jessica ShorinDirectorofBusinessDevelopment
[email protected]|941.358.7275x5801
MARKETING AT NBP
5851 Nathan Benderson Circle | Sarasota, FL 34235
www.NathanBendersonPark.org | 941-358-7275
NathanBendersonPark @myNBP#myNBP
Annual NBP Partners:
FACTS• 600-acreSarasotaCountyparkthatincludes400-acrelake
• Three-lane,5kpavedpatharoundperimeteroflake
• LocatedparalleltoInterstate75,betweentheUniversityParkway&FruitvilleRoadexits
• Lakefeaturesa2,000metersprintrowingcourse
• OwnedbySarasotaCountyandoperatedbySuncoastAquaticNatureCenterAssociates,Inc.(SANCA)
• Recreationalactivitiesincludenon-motorizedboating,fishing,bird-watching,andtrailsforjogging,walking,cycling,andrelatedactivities
• Specialeventopportunitiesincludepaddlesportcompetitions,triathlons,5k-10kfunruns,adaptiverowing,corporateevents,andmore
• Named2015“VenueoftheYear”bytheFloridaSportsFoundation
PARK HISTORY• SarasotaCountypurchasedthesiteintheearly1990s
• BendersonDevelopmentpurchaseda101acreeasementfromtheCountyandagreedtodevelopaparkplanfortheCounty’sconsiderationaspartofthedevelopmentofUniversityTownCenter
• NathanBenderson,founderofBendersonDevelopment,envisionedacommunityparkwherelocalresidentscouldwalk,bike,andfish
• In2009,theparkhelditsfirstsuccessfulregattas
• In2010,SuncoastAquaticNatureCenterAssociates,Inc.(SANCA)wascreated
• Constructionattheparkbeganin2011andiscurrentlytwo-thirdscomplete
• Thethirdandfinalphaseincludesconstructionofafinishingtower-tobecompleteinlate2016;andafutureboathouse
ABOUT SANCA• Non-profitorganizationcreatedtooperate,maintain,and
raisefundsforNBP
• SANCA’sprimarypurposeistoimprovethequalityoflifeforourcommunityandbeaneconomicgeneratorforourregion
• Responsibleforlogisticsofcompetitiveevents,communityevents,communityprograms,andteamtrainingprograms
• Recruitsandmanagesavolunteerbasetoassistwitheventsandparkoperations
C O U N T Y
NBP FACT SHEET
masters regatta CountryCity Name
2018
masters regatta
2018
2018
masters regatta
2018
masters regatta
CountryCity Name
masters regatta Florida, USASarasota-Bradenton
2018
masters regatta Florida, USASarasota-Bradenton
2018
2018
masters regatta
Florida, USASarasota-Bradenton
2018
masters regatta
Florida, USASarasota-Bradenton
CountryCity Name
CountryCity Name
masters regatta CountryCity Name
20XX
Enso
Year
Identity
Category Local Location
Centred
60:40 Ratio
Examples:
Templates:
Local Graphic Design
Please note: Check the correct Trade Mark and Registered symbols are used in realation to location of the event.
Masters Regatta logo template & examples:
masters regatta Florida, USASarasota-Bradenton
2018
masters regatta Florida, USASarasota-Bradenton
2018
2018
masters regatta
Florida, USASarasota-Bradenton
2018
masters regatta
Florida, USASarasota-Bradenton
Examples:
Masters Regatta Logo Examples (Pink Option)::
FUTURE MAJOR EVENTS
•2017USRowingYouthNationals
•2017WorldRowingChampionships
•2018TheNCAARowingNationalChampionships
•2018WorldMastersRowingChampionships
Individual Participant Survey
City & State of Origin: _________________________________
Number of People Traveling with You: ____________________
Are you staying in paid-accommodations? Yes No
Type of lodging accommodations: Hotel/Motel Condo Vacation House
Name of lodging property:________________________________
How many nights will you stay in Sarasota? _________________
Estimated # of rooms or units per night:____________
Information garnered from this document will only be used for economic impact
purposes. The collection of this information is crucial for the future success of
this event. Thank you for your participation.
Team Survey
Team Name: _______________________________________________
Team City: _________________________________State____________
Number of Athletes_____________
Number of Coaches_____________
Number of Spectators: Youth ___________ Adult______________
Are you staying in paid-accommodations? Yes No
Type of accommodations: Hotel/Motel Condo Vacation House
Name of team accommodation:________________________________
If different from above, name and type of spectator accommodations:
________________________________________________________
How many nights will your team stay in Sarasota? ________________
Estimated # of rooms or units per night:____________
Information garnered from this document will only be used for economic impact
purposes. The collection of this information is crucial for the future success of
this event. Thank you for your participation.