Staff Meeting Wednesday, August 19, 2020 Minutes Present: Michelle Brunner (Zoning/Treasurer), Jill Chapman (Clerk), Andy Clark (Accountant), Linda Lavey (President), Scott Mills (DPW) POLICE CHIEF Chief was at the scene of an accident in the Village at the time of the meeting. DPW Discharge Report showed some numbers that were a little concerning. Will be looking at closer. There was an incident involving the corrosion of a bypass valve cap on the DeLapp line. Other companies were put on alert, but because it was discovered in time, DPW was able to handle it. Followed protocol afterwards, filled out reports and notified the newspaper. All things considered, could have been a lot worse. Rothenberger got pipe in the ground. They had a little bit of difficulty. Should begin work again the second week of September. Screening building should be set up August 25. It won’t be operational yet, but we’ll get to see how it works. Working on the pavers on Mill St. – weeds are being torched and weed-whipped. Still trying to figure out the best way to handle weeds without using Round Up. It’s costly to hire a company with a sweeper. ACCOUNTANT Audit starts September 9. Will be done off-site if possible. Colleen will be here Friday. Have everything for OPEB valuation. Questions regarding accountant qualification. Had to leave for another meeting. CLERK Not much to report. Was on vacation last week. Everything seems to have gone well while gone. ZONING/TREASURER Planning Commission and DDA are down a member. Tom Pais will reach out to Susan Tennyson. Working on Tech Standards Ordinance. Will go before the PC before it’s official. Changes are more housekeeping, not sweeping changes. The October PC meeting will hold a public hearing.
Transcript
Staff MeetingWednesday, August 19, 2020
Minutes
Present: Michelle Brunner (Zoning/Treasurer), Jill Chapman (Clerk), Andy Clark (Accountant),Linda Lavey (President), Scott Mills (DPW)
POLICE CHIEF
Chief was at the scene of an accident in the Village at the time of the meeting.
DPW
Discharge Report showed some numbers that were a little concerning. Will be looking at closer.
There was an incident involving the corrosion of a bypass valve cap on the DeLapp line. Othercompanies were put on alert, but because it was discovered in time, DPW was able to handle it.Followed protocol afterwards, filled out reports and notified the newspaper. All thingsconsidered, could have been a lot worse.
Rothenberger got pipe in the ground. They had a little bit of difficulty. Should begin work againthe second week of September.
Screening building should be set up August 25. It won’t be operational yet, but we’ll get to seehow it works.
Working on the pavers on Mill St. – weeds are being torched and weed-whipped. Still trying tofigure out the best way to handle weeds without using Round Up. It’s costly to hire a companywith a sweeper.
ACCOUNTANT
Audit starts September 9. Will be done off-site if possible. Colleen will be here Friday. Haveeverything for OPEB valuation. Questions regarding accountant qualification. Had to leave foranother meeting.
CLERK
Not much to report. Was on vacation last week. Everything seems to have gone well whilegone.
ZONING/TREASURER
Planning Commission and DDA are down a member. Tom Pais will reach out to Susan Tennyson.
Working on Tech Standards Ordinance. Will go before the PC before it’s official. Changes aremore housekeeping, not sweeping changes. The October PC meeting will hold a public hearing.
Submitted final report on Grant. Swing seats are out. Need to do a sixty-second video.Discussed enlisting Scott’s grandkids and holding an event like Popsicles in the Park. Also needto notify WHMI.
SECRETARY
Absent.
PRESIDENT
Graveyard dedication went very well but there were too many attendees – 140!
Alissa Slotkin will be speaking from the Putnam Township Square Thursday. Rebecca Foster willbe attending. Less than 100 people will attend in person. Others will be able to attend virtually.
Livingston County Planning Commission is reviewing our Master Plan at their meeting tonight.
TENTATIVE DATE NEXT MEETING: September 23, 2020
VILLAGE OF PINCKNEY
DDA INFORMATIONAL MEETING MINUTES
Wednesday, September 9, 2020
Call to Order: Chairman Pais called the meeting to order at 6:46 PM.
Roll Call:
Ted Kinczkowski: Present
Richard Mayernik: Present
Christine Oliver: Present
Donald Oliver: Present
Tom Pais: Present
Andrea McCall: Present
7th Commisioner: Vacant
Also Present: Michelle Brunner (Zoning Administrator), Lucie Fortin (Village Planner)
Public Forum:
Opened 6:47 PM.
Aiden Kinczkowski, of 690 Starfield, is attending the meeting for a government class.
Closed 6:48 PM.
Agenda:
1. DDA Informational Presentation. DDA responsibilities were discussed as well as its goals and
objectives. Various objectives DDA has met in the downtown include parking lot improvements,
salting, updating Bylaws and events (i.e. Light Up the Park, Spooktacular, etc). Potential
projects for the upcoming year were presented, such as an EV charging station, continuing
façade improvements and other events. DDA would like to continue with Business Advisory
Council, as they add value. COVID-19 challenges were also discussed.
Public Forum:
Opened 6:55 PM.
Closed 6:55 PM.
Adjournment:
No objections to adjourning, adjourned 6:55 PM.
VILLAGE OF PINCKNEY
DDA MEETING MINUTES
Wednesday, September 9, 2020
Due to COVID-19 and per State of Michigan Executive Order 2020-129, the DDA meeting was held virtually, online using the Microsoft Teams platform.
Call to Order: Chairman Pais called the meeting to order at 7:43 PM.
Roll Call:
Ted Kinczkowski: Present
Richard Mayernik: Present
Andrea McCall: Present
Christine Oliver: Present
Donald Oliver: Present
Tom Pais: Present
7th DDA Board Member: Vacant
Also Present: Michelle Brunner (Zoning Administrator), Lucie Fortin (Village Planner).
Approval of Proposed Agenda:
Approval of Proposed Agenda. Motion by Commissioner Kinczkowski and seconded by Commissioner D. Oliver.
Yeas: 6 Nays: 0 Absent: 0 Vacant: 1
No objections, agenda approved.
Approval of August Minutes:
Approval of the August 3, 2020 DDA minutes. Motion by Commissioner C. Oliver and seconded by Commissioner D. Oliver.
Yeas: 6 Nays: 0 Absent: 0 Vacant: 1
No objections, minutes approved.
Public Forum:
Opened 7:44 PM.
No response.
Closed 7:44 PM.
Agenda:
1. Payables.
DDA Board members can’t wait to see the new hats.
Motion by Commissioner Mayernik, seconded by Commissioner Kinczkowski, to pay the bills in the amount of $3,610.59.
Roll Call Vote conducted:
Ted Kinczkowski: Yes
Richard Mayernik: Yes
Andrea McCall: Yes
Christine Oliver: Yes
Donald Oliver: Yes
Tom Pais: Yes
7th DDA Board Member: Vacant
The motion carried in a roll call vote at 7:47 PM.
2. DDA Bylaws
Updated DDA Bylaws and the attorney’s response on questions were presented.
Motion by Commissioner Kinczkowski, seconded by Commissioner McCall, to accept the DDA bylaws as presented.
Roll Call Vote conducted:
Ted Kinczkowski: Yes
Richard Mayernik: Yes
Andrea McCall: Yes
Christine Oliver: Yes
Donald Oliver: Yes
Tom Pais: Yes
7th DDA Board Member: Vacant
The motion carried in a roll call vote at 7:50 PM.
3. Events and Expenditures
Discussion on how to spend the budgeted money for Spooktacular and how Spooktacular will be handled this year given COVID-19 restrictions..
Discussion about how to spend DDA budget money, such as an EV Charging station or Façade grants. Bringing fiber into the village was discussed at length and that it would be more likely to happen if DDA could work with Council as a joint effort
Motion by Commissioner Kinczkowski, seconded by Commissioner D. Oliver, that the DDA board is interested in installing fiber in the DDA district and would request that Council consider moving ahead with the DDA and work together in exploring options to bring fiber to the DDA district as well as the rest of the Village.
Roll Call Vote conducted:
Ted Kinczkowski: Yes
Richard Mayernik: Yes
Andrea McCall: Yes
Christine Oliver: Yes
Donald Oliver: Yes
Tom Pais: Yes
7th DDA Board Member: Vacant
The motion carried in a roll call vote at 8:38 PM.
Public Forum:
Opened 8:42 PM.
No response.
Closed 8:43 PM.
Member Discussion:
A DDA Board Member/Planning Commissioner is needed.
Motion to Adjourn:
Offered by Commissioner D. Oliver, seconded by Commissioner C. Oliver.
Due to COVID-19 and per State of Michigan Executive Order 2020-129, the Planning Commission meeting was held virtually, online using the Microsoft Teams platform.
Call to Order: Chairman Pais called the meeting to order at 7:00 PM.
Roll Call:
Ted Kinczkowski: Present
Richard Mayernik: Present
Andrea McCall: Present
Christine Oliver: Present
Donald Oliver: Present
Tom Pais: Present
7th Commissioner: Vacant
Also Present: Michelle Brunner (Zoning Administrator), Lucie Fortin (Village Planner).
Pledge of Allegiance
Approval of Proposed Agenda:
Approval of Proposed Agenda. Motion by Commissioner D. Oliver and seconded by Commissioner Mayernik.
Yeas: 6 Nays: 0 Absent: 0 Vacant: 1
All in favor.
Approval of August Meeting Minutes:
Approval of August 3, 2020 Planning Commission Meeting Minutes. Motion by Commissioner Mayernik and seconded by Commissioner D. Oliver.
Yeas: 6 Nays: 0 Absent: 0 Vacant: 1
All in favor.
Reports:
Chairman: Chairman Pais: Chairman Pais wanted to acknowledge how much work has been put in by the members of the Planning Commission on the PUD Ordinance and Zoning Ordinance Amendments.
Secretary / Vice-Chairperson: Commissioner Christine Oliver: Nothing to report.
Council Report: Commissioner Kinczkowski: Pump station project is moving along.
Zoning Administrator Brunner: Reviewed the Zoning Administrator monthly report, discussed the newly launched website and discussed the blight case on W Main going to a Formal Hearing in October.
Public Forum:
Opened 7:05 PM.
No response.
Closed 7:05 PM.
Agenda:
1. Public Hearing to hear comments on Planned Unit Development (PUD) Ordinance.
Open Public Hearing at 7:06
Chairman Pais let everyone know this is the time to give comment on the PUD Ordinance.
Public Hearing Closed at 7:07
2. Planned Unit Development (PUD) Ordinance.
Chairman Pais stated that one typo in the ordinance had been found, in section D 3, where an ‘s’ was left off the word ‘shall’. The only change the attorney had was to spell out Planned Unit Development at the beginning.
Motion by Commissioner Mayernik, seconded by Commissioner McCall, that Planning Commission recommend that the Village Council adopt the corrected Planned Unit Development (PUD) Ordinance.
Roll Call Vote conducted:
Ted Kinczkowski: Yes
Richard Mayernik: Yes
Andrea McCall: Yes
Christine Oliver: Yes
Donald Oliver: Yes
Tom Pais: Yes
7th Commissioner: Vacant
The motion carried in a roll call vote at 7:11 PM.
3. Chapter 152, Zoning Ordinance Amendments
The Zoning Ordinance amendments are mostly a result of updating the Technical Standards, removing items that didn’t belong and incorporating them into the ordinance.
A row needs to be added to the Use Table in 152.045 to include Dwelling, Upper Floor as permitted in Central Business District.
The commissioners would like to see the red-line version.
Next steps are to hold a Public Hearing for comments on the amendments.
4. Technical Standards
New Technical Standards were presented. They are nearly complete and only missing a very few technical updates. When done, they will only need to be adopted by Council.
Public Forum:
Opened 7:37 PM.
No response.
Closed 7:38 PM.
Member Discussion:
Commissioner D. Oliver stated that he will be interested to see all the Zoning Ordinance items for discussion at the next meeting.
Adjournment:
Motion by Commissioner C. Oliver, seconded by Commissioner D. Oliver, to adjourn the meeting.
