Staff - Position Description (FTE, Research Grant, and Time Limited positions) Position Approved * Site trigger Action email: Initiator, Dept. HR Contact, College/Division HR Contact HR Class & Comp Initiator Dept. Head Dean Can initiate Create New Position Description Canceled AVP VP Position Approved * Site trigger Action email: Initiator, Dept. HR Contact, College/Division HR Contact HR Class & Comp Initiator College/Division HR Contact Dept. Head Dean Can initiate Can initiate AVP VP Modify Position Description Budget College/Division HR Contact Dept. HR Contact Dept. HR Contact Can initiate Can initiate October 16, 2017
Transcript
Staff - Position Description(FTE, Research Grant, and Time Limited positions)
Position Approved* Site trigger Action email: Initiator, Dept. HR Contact,
College/Division HR Contact
HRClass & Comp
Initiator Dept. Head
Dean
Can initiate
Create New Position Description
Canceled
AVP VP
Position Approved* Site trigger Action email: Initiator, Dept. HR Contact,
College/Division HR Contact
HRClass & Comp
Initiator College/Division
HR ContactDept. Head
Dean
Can initiate Can initiate
AVP VP
Modify Position Description
Budget
College/Division HR Contact
Dept. HR Contact
Dept. HR Contact
Can initiate
Can initiate
October 16, 2017
Posting Canceled
posting can be canceled at any point by HR
Staff Posting(FTE, Research Grant, and Time Limited positions)
HRRecruitment
Filled
Internal Posting Access
Closed/Removed from
Web
auto-moves from Posted, Reposted, or Internal statuses
if Closing Date is populatedPosted* Site trigger to:
Initiator, Dept. HR Contact, College/
Division HR Contact
Approved-Pending
HR Recruitment owns some of these statuses
Approv ed -
Pending
Desig nate
Posti ng a s
Fi lled
Posting is not posted externally; HR must send QuickLink for Posting to
invited applicants
Initiator Can initiate
Budget
Dept. HR Contact
College/Division HR Contact
HR Class & Comp
If multipl e positions
Can initiate Can initiate
October 16, 2017
Staff Applicant Process and Hiring Proposal(FTE, Research Grant, and Time Limited positions)
System Determined
Does Not Meet Min Quals
Interviewed, Not Selected – email at
filled
Hired
auto-moves when Offer Accepted by Applicant
Withdrawn
HR; applicant is screened out by Posting Specific
Questions; HR View Only
Applicant owns: all users can view
Applicant Workflow
Special Handling List
HR: HR view only; applicant moves to this
status automatically if on Special Handling Lis t
Under Review by Department*Applicant Reviewer
Recommend for Hire *HR Recruitment
*Submit to HR - email
Interviewed*Applicant
Reviewer
Interview Approved/Pending
*Applicant Reviewer
Not Interviewed, Not Selected –
email now
Finalist*Applicant
Reviewer
Did not meet min qual - email
now
Not Interviewed, Not Selected – email at filled
Under Consideration
*Applicant
Reviewer
Final ReviewCollege/Division
HR Contact
Initiator Dept. Head
College/Division HR Contact
Dean
Can initiate
AVP VP
Offer Accepted/Create
Onboarding
(HR Operations)
Offer Declined
Dept. HR Contact
Can initiateApproved to make
offer(College/Division HR)
Approved to make offer
(Dept. HR Contact)
Hire Approved
(HR Operations)Email to HR
Recruitment
Budget
Approved to make offer
(Initiator)HR Class &
Comp
Hiring Proposal Workflow
October 16, 2017
Faculty - Position Description(Research Grant and Time Limited positions only)
Academic Affairs Coordinator: Department Scope (View only)Dept. Head: Department ScopeAVP: Department ScopeDean: Department ScopeDept. HR Contact: Department Scope
Applicant Reviewer: Personal ScopeInitiator: Personal ScopeSearch Committee: Personal ScopeStudent Initiator: Personal Scope
