215 r.,..c;wNSi"T Report No: Meeting Date: Alameda-Contra Costa Transit District STAFF REPORT TO: Operations Committee AC Transit Board of Directors FROM: David J. Armijo, General Manager SUBJECT: New Bus Wash Facilities at all Operating Divisions, Project 10 2089 ACTION ITEM RECOMMENDED ACTION(S): 14-144 May 14,2014 Consider approving the release of solicitations for Architecture & Engineering, Construction Management and Construction in support of the project to install new bus wash facilities at all operating divisions. EXECUTIVE SUMMARY: This project is to install two new bus wash systems at each operating division. Implementation of the project requires the use of 3 contracts: architectural & engineering, construction management and construction. The architecture & engineering contract will produce bid-ready plans and specs for the project . It will be a Brooks Act compliant, qualifications-based, full and open competitive procurement. The construction management contract will provide a construction re adiness review and construction management services for the project. It will be a Brooks Act compliant, qualifications-based, full and open competitive procurement . The construction contract will implement the design . It will be a price-based, sealed bid, full and open competitive procurement. BUDGETARY/FISCALIMPACT: A total of $3,000,000 in State 1-Bond funds is programmed in the FY 2014 Capital Budget for the bus washer project. These funds will be allocated different phases as follows: Fund Source A&E Contract Construction Construction Project Total Management Contract Management Contract & Contingency PTMISEA-R $300,000 $200,000 $2,200,000 $300,000 $3 ,000,000
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r.,..c;wNSi"T Report No:
Meeting Date:
Alameda-Contra Costa Transit District
STAFF REPORT TO: Operations Committee
AC Transit Board of Directors
FROM: David J. Armijo, General Manager
SUBJECT: New Bus Wash Facilities at all Operating Divisions, Project 10 2089
ACTION ITEM
RECOMMENDED ACTION(S):
14-144 May 14,2014
Consider approving the release of solicitations for Architecture & Engineering, Construction Management and Construction in support of the project to install new bus wash facilities at all operating divisions.
EXECUTIVE SUMMARY:
This project is to install two new bus wash systems at each operating division. Implementation of the project requires the use of 3 contracts: architectural & engineering, construction management and construction.
The architecture & engineering contract will produce bid-ready plans and specs for the project. It will be a Brooks Act compliant, qualifications-based, full and open competitive procurement.
The construction management contract will provide a construction readiness review and construction management services for the project. It will be a Brooks Act compliant, qualifications-based, full and open competitive procurement.
The construction contract will implement the design . It will be a price-based, sealed bid, full and open competitive procurement.
BUDGETARY/FISCALIMPACT:
A total of $3,000,000 in State 1-Bond funds is programmed in the FY 2014 Capital Budget for the bus washer project. These funds will be allocated different phases as follows:
Fund Source A&E Contract Construction Construction Project Total Management Contract Management
The project to install new bus wash facilities at all operating divisions will design, furnish and install two fully independent drive-through bus wash system at each operating division complete with all required piping, brush assemblies, pumps, and control equipment. Major components include, but are not limited to, soak/rinse arches, an independent high pressure bus wheel wash system, detergent spray arches, rotary wrap-around brush assemblies with wetting sprays, roof top brush/mop with wetting sprays, rinse spray arches and a final air-dryer arch.
To implement the project, the District requires the services of architects and engineers to analyze existing conditions and produce a design suitable for construction. The solicitation will be open to all; at a minimum, the 173 firms (listed in attachment 1) which are registered with the District will be notified of the solicitation. Additionally, 95 Disadvantaged Business Enterprises, 34 of which are Smaii/Smaii-Local Business Enterprises, shall also be directly solicited to.
In addition, the District requires the services of a construction management firm to conduct the construction readiness review, as well as monitoring and controlling the actual construction of the project. The solicitation will be open to all at a minimum, the 47 firms (listed in attachment 2) which are registered with the District will be notified of the solicitation. Additionally, 86 Disadvantaged Business Enterprises, 20 of which are Smaii/Smaii-Local Business Enterprises, will also be directly solicited to.
Finally, the District requires a construction firm to provide the materials and skilled labor required to implement the design. The solicitation will be open to all; at a minimum, the 47 firms (listed in attachment 3) which are registered with the District will be notified of the solicitation. Additionally, 86 are Disadvantaged Business Enterprises and 20 of which are Smaii/Smaii-Local Business Enterprises, will also be solicited to.
Pursuant to Board Policy 351, the Small Business Enterprise goals for each of the contracts are:
Contract SBE Goal Architecture & Engineering 25% Construction Management 25% Construction 25%
None of the contracts are eligible to be a small business set-aside in accordance with Board Policy 351 because the anticipated contract values exceed $100,000.
None of the contracts are eligible for Small and Small-Local Business Enterprise Preference because they are funded with Federal funds.
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Report No. 14-144 Page 3 of 3
ADVANTAGES/DISADVANTAGES:
There are a number of advantages associated with contracting for these services, chief among these are:
• full and open competitive procurements ensure transparency and equal opportunity for all qualified firms; and
• Contracting for specialized service that is required for a short time is more cost effective than hiring long-term employees.
ALTERNATIVES ANALYSIS:
The District does not have the technical capability or capacity to provide the services for each of the contracts. Moreover, the District does not have the long-term requirement for the technical capability or capacity. The alternative to contracting for these services is to develop them inhouse using employees. Hiring long-term employees to accommodate a short term requirement is not cost effective.
PRIOR RELEVANT BOARD ACTIONS/POLICIES:
Board Policy 350, Procurement Policy
Board Policy 351, Small and Small Local Business Enterprise Policy
ATTACHMENTS: 1: A&E Contract Solicitation List
2: Construction Management Contract Solicitation List
3: Construction Contract Solicitation List
Department Head Approval: Dennis W. Butler, Chief Planning and Development Officer
Reviewed by: Jon Medwin, Director of Purchasing and Materials James Pachan, Interim Chief Financial Officer Denise Standridge, Interim General Counsel
Prepared by: Joe Callaway, Senior Project Manager
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SR 14-144 Attachment 1
ATTACHMENT 1
Architectural & Engineering Firms Registered with the District
541330- Engineering Services Company Name ACT Vendor# Business Address Mailing Address
22nd Century Technologies, Inc. 14451 1 Executive Drive 1 Executive Drive Suite #285 Suite #285
Somerset, NJ 08873 Somerset, NJ 08873
us us 3rd Rock Systems and Technologies, Inc. 37 North crest Dr. 37 Northcrest Dr.
South San South San Francisco, Francisco, CA 94080 CA 94080
us us Acumen Building Enterprise, Inc. 12680 Acumen Building Acumen Building
Enterprise, Inc. Enterprise, Inc. 7770 7770 Pardee lane, Pardee lane, Suite Suite 200 200
Oakland, CA 94621 Oakland, CA 94621
us us AECOM Technologies, Inc. 14245 2101 Webster 2101 Webster
Street Suite 1900 Street Suite 1900
Oakland, CA 94612 Oakland, CA 94612
us us AETYPIC, INC. 14883 7 Freelon Street 7 Freelon Street
San Francisco, CA San Francisco, CA 94107 94107
us us AGS Inc. 12865 5 Freelon 5 Freelon
San Francisco, CA San Francisco, CA 94107 94107
us us Allana Buick and Bers, Inc. 14911 990 Commercial 990 Commercial
Street Street
Palo Alto, CA 94303 Palo Alto, CA 94303
us us Alphatron UCS van Hennaertweg 9 van Hennaertweg 9
2952 CA 2952 CA
Alblasserdam, Al 2 Alblasserdam, Al2
Nl Nl
Alta Planning+ Design 11947 2560 9th Street 2560 9th Street Suite 212 Suite 212
Berkeley, CA 94710 Berkeley, CA 94710
us us Anchor Engineering, Inc. 3685 Mt. Diablo 3685 Mt. Diablo
Blvd., #345 Blvd., #345
Lafayette, CA 94549 Lafayette, CA 94549
220
541330- Engineering Services Company Name ACT Vendor# Business Address Mailing Address
us us Andregg Geomatics 14503 675 Hegenberger Andregg Geomatics
Road 241 11661 Blocker Drive, Suite 200
Oakland, CA 94621 Auburn, CA 95603
us us Applied Pavement Technology, Inc. 14847 1755 E. Plumb 1755 E. Plumb Lane,
Lane, Suite 264 Suite 264
Reno, NV 89502 Reno, NV 89502
us us Applied Technology & Science 5 3rd street Suite 5 3rd street Suite
1010 1010
San Francisco, CA San Francisco, CA
94103 94103
us us ARDANUY CONSULTING INC 325W 38TH Street 325W 38TH Street
suite 405 suite 405
NEW YORK, NY NEW YORK, NY
10018 10018
us us Arup 14624 560 Mission St. 560 Mission St.
Suite 700 Suite 700
San Francisco, CA San Francisco, CA 94105 94105
us us ATI Engineering Services, Inc. dba ATI 14960 3860 Blackhawk 3860 Blackhawk
Architects and Engineers Road- Road-
Danville, CA 94506 Danville, CA 94506
us us Atkins North America, Inc 475 Sansome 475 Sansome Street,
Street, suite 2000 suite 2000
San Francisco, CA San Francisco, CA 94111 94111
us us Atkins North America, Inc. 12155 3570 Carmel 3570 Carmel
Mountain Road Mountain Road
Suite 300 Suite 300
San Diego, CA San Diego, CA 92130 92130
us us Axiom Engineers 14570 22 Lower Ragsdale 22 Lower Ragsdale
Dr, Suite A Dr, Suite A
Monterey, CA Monterey, CA 93940 93940
us us Aztec Constructors 14203 2021 Omega Road, 2021 Omega Road,
Suite 200 Suite 200
221
541330- Engineering Services Company Name ACT Vendor# Business Address Mailing Address
San Ramon, CA San Ramon, CA
94583 94583
us us Bay Area Consulting Engineers, Inc. 311 California 311 California
Street, Suite 720 Street, Suite 720
San Francisco, CA San Francisco, CA
94104 94104
us us BayPac Consult lncoporated 1814 Franklin 24 Camino Court
Street, Suite 608
Oakland, CA 94612 Lafayette, CA 94549
us us BLIC North America, Inc. 14945 1100 17th Street 1100 17th Street
NW, Suite 1200 NW, Suite 1200
Washington, DC Washington, DC
20036 20036
us us Calgeotech Engineering Consultants, Inc. 14833 3329 Pine Valley 3329 Pine Valley Rd.
Rd. San Ramon, CA San Ramon, CA
94583 94583
us us California Trouble Shooters 14241 3504 Gateway Rd. 3504 Gateway Rd.
P.O. Box 1312 P.O. Box 1312
Bethel Island, CA Bethel Island, CA
94511-1312 94511-1312
us us Cambridge Systematics, Inc. 12392/1721 555 12th Street 100 CambridgePark
Suite 1600 Drive Suite 400
Oakland, CA 94607 Cambridge, MA 02140
us us Cameron-Cole LLC 10237 50 hegenberger 50 hegenberger
loop loop Oakland, CA 94621 Oakland, CA 94621
us us Capstone Technology Resources, Inc. 14898 679 28th Street 300 Valley Street,
Suite 301
San Francisco, CA Sausalito, CA 94965
94131
us us CDM Smith Inc. 14864 220 Montgomery 220 Montgomery
Street Suite 1418 Street Suite 1418
San Francisco, CA San Francisco, CA 94104 94104
us us
222
541330- Engineering Services Company Name ACT Vendor# Business Address Mailing Address
CH2M HILL INC 14638 150 Spear Street, 150 Spear Street, Suite 750 Suite 750
San Francisco, CA San Francisco, CA 94105 94105
us us CHS Consulting Group 2111oth Street 130 Sutter Street
Suite 368 Suite 468
Oakland, CA 94607 San Francisco, CA 94104
us us ClearEdge Power 195 Governor's 195 Governor's
Highway Highway
South Windsor, CT South Windsor, CT 06074 06074
us us Coastland 14304 1400 Neotomas 1400 Neotomas
Avenue- Avenue-
Santa Rosa, CA Santa Rosa, CA 95405 95405
us us Construction Management Services- 1536 Eureka Rd., 1536 Eureka Rd., CMS, Inc #200 #200
Roseville, CA 95661 Roseville, CA 95661
us us Cordoba Corporation 14526 500 12th Street, 500 12th Street,
Suite 330 Suite 330
Oakland, CA 94607 Oakland, CA 94607
us us Cross-Spectrum Acoustics LLC 114 Sunnybrook Rd P.O. Box 90842
Springfield, MA Springfield, MA 01119 01139
us us Dan Peters Construction, Inc. 14857 5940 Merriewood 5940 Merriewood
Dr. Dr. Oakland, CA 94611 Oakland, CA 94611
us us Degenkolb Engineers 235 Montgomery 235 Montgomery
Street Suite 500 Street Suite 500
San Francisco, CA San Francisco, CA 94104 94104
us us DHS Consulting, Inc. 9841 Airport Blvd., 9841 Airport Blvd.,
Suite 828 Suite 828
Los Angeles, CA Los Angeles, CA 90045 90045
us us
223
541330- Engineering Services Company Name ACT Vendor# Business Address Mailing Address
DKS Associates 6208 1970 Broadway 1970 Broadway Suite 740 Suite 740
Oakland, CA 94612 Oakland, CA 94612
us us DPA Consulting 11230 Daylilly 11230 Daylilly Street
Street Fontana, CA 92337 Fontana, CA 92337
us us Earthtec, Inc. 14347 1830 Vernon St., 1830 Vernon St.,
Ste. 7 Ste. 7
Roseville, CA 95678 Roseville, CA 95678
us us Engineering, Procurement & 3609 S Wadsworth 3609 S Wadsworth Construction Blvd suite 135 Blvd suite 135
