Date post: | 14-Nov-2014 |
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BD Recruiter FinanceHR HemantHemantHemantHemant
Staffing Lifecycle
by
Hemant Prasad
BD Recruiter FinanceHR HemantHemantHemantHemant
Diff. Sources of
getting prospective
clients
New Client
Agreement &
Rate Card
Sign-up
Candidate Sourcing,
Validation &
Submittals
Selection process/co-
ordination with client
Requirements
Selection confirmation /
BG CheckOffer the
candidate
Joining / Induction/
Deployment
Request for Work
Order from Client
Time-Sheet
Submission / Approval
Invoicing
Payment
Collection
Staffing LifeCycle
BD Recruiter FinanceHR HemantHemantHemantHemant
Diff. Sources of getting prospective
clients
� NASSCOM Directory
� STPI Directory
� Newspaper / Print / Electronic Media
� Job Portals
� On-line Directories
� Existing clients of other BU’s within organization
BD Recruiter FinanceHR HemantHemantHemantHemant
Agreement &
Rate Card
Sign-up
Agreement: A general service agreement includes the following
1. Name & registered office address of Client & Service Provider
2. Services to be provided
3. Confidentiality
4. Non-hiring / Non-competing
5. Payment terms & conditions
6. Termination / Arbitration
7. Validity & review period
Rate Card:
1. Per man month rates of contractual work force for different skills sets & exp. Level
2. Validity & review period
BD Recruiter FinanceHR HemantHemantHemantHemant
Requirements
Manpower Requirement Specifications
Client request for manpower should include the following:
1. Position Title
2. No. of Positions
3. Technologies / Skillset
4. Exp. Level
5. Educational Qualification
6. Certifications
7. Budget
8. Time-frame to close
9. Location of Work
BD Recruiter FinanceHR HemantHemantHemantHemant
Candidate Sourcing,
Validation &
Submittals
Sourcing: Different Sources1. Existing internal Database
2. Job portals
3. Reference / Head-Hunting4. On-line groups / directories
Validation: Few queries for candidate1. Current company details (profile/size/location/website)
2. Current project details (Client name/functionality/Start date/possible end date/reporting/team size)
3. Role & responsibilities in current project 4. Which different domains he/she has worked on?
5. How many projects he/she has executed in his/her core technology area?
6. What kind of opportunity he /she is looking for?
7. Then brief him about your organisation & what can you offer him (work/project)……ask for his
interest level & any query is he has….. 8. Reason for change/CTC details/Availability
Submission to client1. Candidate submission to client
2. Selection/interview process co-ordination
BD Recruiter FinanceHR HemantHemantHemantHemant
Selection confirmation
/ BG Check
Selection Confirmation
� There should be a written communication from client confirming the selection of the particular candidate stating his/her full name & technology area.
Background Check: Background check information should include the following
� At least Last 2 Employment details / Duration / Role / CTC Details
� Educational credentials
BD Recruiter FinanceHR HemantHemantHemantHemant
Offer the
candidate
Offer Letter FormatDate of Offer Letter
[Candidate Name]
[Address]
Dear [Candidate Name],
We are glad to offer you a position in our organization as [Designation] on an annual CTC of [Salary Package]. The exact break up of this
will be given to you at a later date along with the appointment letter. A list of the documents you are required to bring at the time of joining is
also herewith attached.
We would appreciate your coming on board latest by [Date of Joining]
Your confirmation and salary review will be based on your performance and this will be after six months from the date of your joining.
Your appointment will come into effect only on production of all documents mentioned in the annexure.
With best wishes,
Yours truly,
for [Company Name]
[HR Person Name]
[Designation]
DOCUMENTS REQUIRED AT THE TIME OF JOINING:
Certificates and mark sheets from matriculation onwards in original/ duplicate
Test score sheets and candidate ID No. of any professional certification tests
Three passport size photographs.
Copy of Appointment letter along with letter of increment / promotion if any from previous company.
Letter of relieving / copy of receipt of resignation from the last company.
Medical certificate from a registered medical practitioner
Copy of experience certificate from all previous employers (if previously employed)
Copy of last salary slip/ salary certificate (if previously employed)
Form 16 or any authorised letter from your previous employer mentioning the tax deducted at source
BD Recruiter FinanceHR HemantHemantHemantHemant
Joining / Induction/
Deployment
Joining process:
� Joining report fill-up
� Documents Submission & verification
� Appointment Letter
Induction:
� Introduction about company / Management / Vision / Mission / History / HR policies etc.
Deployment
� Intimation Letter addressing to client for deployment of resource
BD Recruiter FinanceHR HemantHemantHemantHemant
Request for Work
Order from Client
Purchase Order (PO) / Work Order / Statement of Work (SOW)
Few necessary details to be furnished in Work Order
� PO reference number
� Name & address of issuer
� Name & address of Service provider
� No. of Resources
� Resource name (If required)
� Unit Price / Rates
� Start Date – End Date
� General terms & conditions
� Payment terms & conditions
� Deliverables of deployed resources
BD Recruiter FinanceHR HemantHemantHemantHemant
Time-Sheet
Submission / Approval
Time-Sheet must include the following information
� Resource Name
� Project Name
� Reporting Authority
Approval
� Candidate Signature with date
� Approving authority Signature with date
� Total No. of days worked� Leaves� Holidays� Compensatory Off
BD Recruiter FinanceHR HemantHemantHemantHemant
Invoicing
Monthly Invoice
Few necessary details to be furnished in Invoice
� Date & Invoice reference number
� PO Reference Number
� Name & address of Client
� Name & address of Service provider
� No. of Resources
� Resource name (If required)
� Unit Price / Rates
� No. of working Days
� Billable Amount
� Taxes payable
� Total Amount
� Payment terms & conditions
BD Recruiter FinanceHR HemantHemantHemantHemant
Payment
Collection
Payment Collection Methods
� By Cheque
� On-Line Transaction
Deductions:
� Client should deduct TDS (Tax Deduction at Source) as per the govt. policy from the total billed amount in Invoice
* Service Provider should collect TDS Certificate from Client to claim back the tax paid to Govt.