PT. MUTUAGUNG LESTARI ASSESSMENT REPORT Roundtable on Sustainable Palm Oil Certification [ ]Stage-1 [ ] Stage-2 [ ] Surveillance [ ] Re-Assessment Plantation Management/Owner : PT IVO MAS TUNGGAL Plantation Name : Ujung Tanjung Palm Oil Mill and Ujung Tanjung Estate Location : Village of Jambai Makmur, Sub-district of Kandis, District of Siak, Province of Riau, Indonesia Certificate Code : MUTU-RSPO/030 Date of certificate issue : 13 September 2013 Date of expiry of certificate : 12 September 2018 Assessment Assessment Date PT. Mutuagung Lestari Auditor Review by Approve by ST-1 22 – 25 April, 2013 Octo HPN Nainggolan; Marsudi Eko Santoso; Rudi Ramdani; Sandra Purba Taufik margani Tony Arifiarachan ST-2 29 May – 8 June 2013 Octo HPN Nainggolan; Syarip Lambaga; Ardiansyah; Rudi Ramdani; Sandra Purba Taufik margani Tony Arifiarachan S-1 1-2, 7-9 September 2014 Octo HPN Nainggolan; Abdul Rahman; Ardiansyah; Fuji Lestari; Sandra Purba; Sahat Simarmata Tony Arifiarachan Taufik margani Mutuagung Lestari • Raya Bogor Km 33,5 Number 19 • Cimanggis • Depok 16953• Indonesia Telephone (+62) (21) 8740202 • Fax (+62) (21) 87740745/6 Email : [email protected] ● www.mutucertification.com MUTU Certification • Accredited by Accreditation Services International on March 12 th , 2014 Assessment Approved by MUTUAGUNG LESTARI on: S-1 6 October 2014
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TABLE OF CONTENT
FIGURE
Figure 1. Location Map of PT Ivo Mas Tunggal Figure 2. Operational Map of PT Ivo Mas Tunggal
2 3
1.0 SCOPE of the SURVEILLANCE ASSESSMENT
1.1 National Interpretation Used 4
1.2 Organization Information 4
1.3 Type of Assessment 4
1.4 Location of Plantations, Mill and Area Statement 4
1.5 Description of Supply Base 5
1.6 Dates of Plantings and Cycles 5
1.7 Tonnage Certified 6
1.8 Other Certifications 6
1.9 Time-Bound Plan for Other Management Units 6
1.10 Progress of Associated Smallholders and Outgrowers for Certifiable Standard 7
2.0 ASSESSMENT PROCESS
2.1 Certification Body 8
2.2 Assessment Team 8
2.3 Assessment Methodology, Assessment Process and Locations of Assessment 8
2.4 Stakeholder Consultation and List of Stakeholders Contacted 10
2.5 Date of Next Surveillance Visit 10
3.0 ASSESSMENT FINDINGS
3.1 3.2
Summary of Assessment Report of the RSPO Certification Summary of Assessment Report of Supply Chain Requirement
11 32
3.3 Conformity Checklist of Certificate and Logo Use 36
3.4 Summary of RSPO Partial Certification 37
3.5 Identification of Findings, Corrective Actions, Observations, Opportunity for Improvement and Noteworthy Positive Components
38
3.6 Summary of Arising Issues from Public, Management and Auditor Responses 42
4.0 CERTIFIED ORGANIZATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
4.1 Formal Signing of Assessment Findings 50
APPENDICES
1. List of Stakeholders Contacted in the RSPO Certification Process 51
2. Assessment Program 52
3. Glossary 53
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Figure 1. Location Map of PT Ivo Mas Tunggal
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Figure 2. Operational Map of PT Ivo Mas Tunggal (Ujung Tanjung POM + Ujung Tanjung Estate)
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1.0 SCOPE OF THE CERTIFICATION ASSESSMENT
1.1 National Interpretation Used National Interpretation, RSPO Principles and Criteria (P&C) for Sustainable Palm Oil
Production, Republic of Indonesia - RSPO INA-NIWG, May 2008 and RSPO Supply Chain
Certification Standard November 2011 for CPO Mill.
1.2 Organization Information
1.2.1 Company name PT Ivo Mas Tunggal
1.2.2 Contact person Ismu Zulfikar
1.2.3 Company address and site address Kantor Pusat yang terdaftar di RSPO: Sinas Mas Land Plaza, 30th Floor JL. MH Thamrin No 51 Kav 22 Jakarta 10350 Indonesia
Bumipalma Mill 2012 Bumi Lestari Estate 2012 INDRAGIRI-RIAU Certified
Bumi Palma Estate 2012 INDRAGIRI-RIAU Certified
Bumi Sentosa Estate 2012 INDRAGIRI-RIAU Certified
All the units under the subsidiaries of PT Ivo Mas Tunggal have been certified
1.10 Progress of Associated Smallholders and Outgrowers for Certifiable Standard
Based on the internal audit of the mill management unit, the out growers which have not been certified will be in certifiable standard in year 2016, however the auditor team will be observe and verified the preparation of the Ujung Tanjung outgrowers Time Bound Plan during the next surveillance.
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2.0 ASSESSMENT PROCESS
2.1 Certification Body
PT Mutuagung Lestari Jl. Raya Bogor Km 33,5 No. 19, Cimanggis - Depok 16953 Telp. +62-21-8740202; Fax +62-21-87740745/46 Website: www.mutucertification.com Email : [email protected]
2.2 Assessment Team
2.2.1 Lead Assessor and Assessment Team
ASA-01 1. Octo H.P.N Nainggolan (Lead Auditor). Indonesian citizen, Bachelor of Agriculture, majoring of Social Economics of Agriculture (Agribusiness). Seven years working experience since 2004 at oil palm Plantation Company in Indonesia and followed several trainings namely: Training of Conservation of Natural and Biological Resources in supporting HCV, Basic Plantation Management Program, Plantation Integrated Pest Management training, Management System Certification (ISO 9001-2008/SNI 19011-9001:2008), Environment Management System (ISO 14001:2004), SMK3 based on OHSAS, RSPO Lead Auditors Training Course endorsed by Proforest and Wildasia, Indonesian Sustainable Palm Oil (ISPO) Lead Auditor training course, supply chain certification system training and RSPO-RED Renewable Energy Directive Lead Auditor training. During the assessment the auditor verified the legal aspect, best agricultural practices, social aspect and supply chain requirement.
2. Ardiansyah (Auditor). Bachelor of Forest Resources Conservation, Department of Forestry, Bogor Agricultural University. He has followed the Management System Certification (ISO 9001-2008), followed several activities such as preparing EIA document for plantation and plantation forest; contribute on several HCV identification. During the assessment the auditor verified the environmental aspect, social aspect and conservation.
3. Abdul Rahman (Auditor). Bachelor of Environmental Engineering, Islamic University of Indonesia and Master of Management & Utilization of Waste, Gadjah Mada University. He has experience in mitigation of greenhouse gas emissions. He was listed as the Social Carbon Validator for a carbon project in Indonesia. During this time he was active in various seminars and forums for the development of standards and methodology of greenhouse gases in Indonesia. In addition he has experience as document drafting team effort Environmental Management and Environmental Monitoring Effort. He has been involved in water sampling methodology and analysis training, waste management training, and auditor training ISO 9001 and 14001. During the assessment the auditor assessing the environmental aspect and waste management.
4. Sandra Purba (Auditor). Bachelor of Forestry, Department of Forest Products Technology, Faculty of Agriculture, University of North Sumatra. Have experience working in oil palm plantations Company. She had attended such training: Training Expert of OHSAS General. During the assessment the auditor assessed the safety and health aspect, schedule waste, worker welfare and gender issue.
5. Fuji Lestari. Bachelor of Agribusiness Management Agriculture Department, Polytechnic of Jember. The training that has been followed is the auditor training of ISPO (Indonesian Sustainable Palm Oil) in Bogor and Medan, Awareness RSPO and In House Training ISO 9001.
6. Sahat Simarmata (Trainee Auditor). Hold a bachelor degree on Agriculture Protection, from Agriculture Faculty of University of North Sumatera Medan and Master of Science (Environmental Biology) School of Environmental Science and Management, University of the Philippines Los Banos, Filipina. He had been worked in Ministry of Agriculture at Directorate of Plantation Ministry for 32 years and has followed the trial/ pra-pilot of RSPO P&C, drafting and experimenting ISPO P&C as well as socializing ISPO. During the assessment the auditor assessing the best agricultural practices, integrated pest management under the Lead Auditor surveillance.
2.3 Assessment Methodology, Assessment Process and Locations of Assessment
2.3.1 Figure of person days to implement assessment
ASA-01 Number of auditors : 6 auditor Number of days for ASA-01 at site : 3 days Number of working days for ASA-01 at site : 18 Working days
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ASA-01 The assessment was conducted by measuring the sufficiency of implementation with the consistency done by the Ujung Tanjung Mill of PT Ivo Mas Tunggal to the requirements of National Interpretation of the Republic of Indonesia from RSPO Principles and Criteria for Sustainable Palm Oil Production (RSPO INA-NIWG, May 2008and Supply Chain Requirement for CPO Mill The assessment was conducted in three methods: (1) document review, aiming to observe the sufficiency of types or substances from required documents; (2) interview, aiming to obtain more detailed information and cross check the information; and (3) field observation, aiming to observe directly the sufficiency of implementation on site. Some opportunities for improvement of the results ASA-01 delivered by the MUTU auditor to the management unit and the results are the subject will be verified at the next assessment phase (ASA-02). Improvement of findings from main assesment findings were observed by auditors at this assessment. All information obtained was recorded in Check List of PT Mutuagung Lestari (MUTU) and part of ASA-01. The assessment program please find Appendix 2
2.3.3 Locations of Assessment
ASA-01 Audit team chose sample locations that represent each operation area by using 0.8√y formulation. Ujung Tanjung Mill has 1 supplier estate, which is Ujung Tanjung Estate. Ujung Tanjung Estate
Block D19 Division 4: Observation on harvesting activity, conducting interview with personnel related to manpower, facility, complain mechanism and field observation to observe the implementation of Occupational Health and Safety (OHS).
Block E20 Division 4: Observation on empty fruit bunches application, interview with personnel related to manpower, facility complain mechanism and field observation to observe the implementation of OHS.
Block C17 Division 2: Observation on holistic pest handling activity, UPDKS (bagworm caterpillar and nettle caterpillar Setora nitens/) attack and rats attack considered low. There was one active gupon (1 owl).
Block E18 Division 3: Observation over spraying activity and interview with personnel and spraying supervisor regarding the safety work procedure, the utilization of personnel protective equipment (safety boots, apron, gloves, mask and glasses), evaluation, health service and health insurance, payment, first aid and freedom to establish and join union.
Block E08 Division 3: Observation and interview with personnel related to the operation of Mill‟s effluent application, work safety, salary, and first aid, freedom to establish and join union, services and medical insurance.
Block D06 Division 3: HCV Management 4.1 (Kandis riparian area). Based on field visit, Ujung Tanjung Estate has managed riparian area as HCV by marking free-chemical treatment palm oil tree (5 trees from the left and right side of river): cultivation in riparian area in a form of Vertiver grass, bamboo and Guatemala; establishing and installing HCV information board, hunting prohibition board and fish electrocute prohibition board.
Block B07 Division 1: Maintenance over BPN pole (BM 02). Based on field visit, pole was in a good condition and well maintained. This pole is a boundary between PT Ivo Mas Tunggal and community‟s palm oil plantation in Samsam Village.
Block D06 Division 3: Maintenance over supporting pole BPN (IMT 10): Based on field visit, pole was in a good condition and well maintained. This pole is a boundary between PT Ivo Mas Tunggal and community‟s residence in Kandis Kota Village.
Block A10 Division 1: Maintenance over supporting pole BPN (IMT 11): Based on field visit, pole was in a good condition and well maintained. This pole is a boundary between PT Ivo Mas Tunggal and community‟s palm oil plantation in Kandis Village.
Personnel Housing in Division and Mill: Based on field visit, company has provided facility and infrastructure based on facility and infrastructure list. Housing facility is in a good condition. Worship venue is available. Water source is sufficient; water from artesian well is consumable. Company has periodically transporting waste and there was no firing waste evidence. Company has been providing clinic with paramedics who had followed hyperkes training. Facility and infrastructure for fire fighting are available, company provided childcare facility, education facility is sufficient and completed with school bus. Personnel have understood the socialization on gender committee and worker union.
Hazardous Waste Storage/ Chemical Material: Based on field visit, before entering warehouse, personnel
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should wear PPE‟s box in hazardous waste warehouse area. For emergency response, company has provided fire extinguisher tools and first aid box. Moreover, company also provided MSDS for each hazardous material in warehouse. Company uses symbols in accordance with the applicable regulation.
Hazardous Waste Storage: Based on field visit, company has had the emergency response tools like fire extinguisher, trap for leakage in eye shower. hazardous wastes have been managed based on its type and completed with hazardous waste type and completed with hazardous waste symbol that in line with the applicable regulation.
Field Fire Extinguisher: Based on field observation and simulation for working tools, working tools are in a good condition and well-functioning.
Ujung Tanjung Mill
FFB’s acceptance/ Grading: Based on interview, personnel have understood the SOP for accepting FFB and based on observation, company has installed signboard related to occupational health and safety and has conducting waste management based on SOP.
Processing Area: Based on interview with personnel in processing area, personnel have understood the SOP based on their station and based on observation, company has installed signboard related to occupational health and safety.
Dispatch: Based on observation, company has installed signboard related to occupational health and safety and has conducting waste management based on SOP.
Storage and warehouse: Based on interview, personnel have understood the SOP and got medical examination. Based on observation, company has installed signboard related to occupational health and safety and has conducting waste management based on SOP.
Effluent Pond, Based on observation, company has installed signboard related to occupational health and safety and has conducting waste management based on SOP and based on interview with IPAL personnel and they have understood the SOP.
2.4 Stakeholder Consultation and List of Stakeholders Contacted
2.4.1 Summary of stakeholder consultation process.
ASA-01 Summary of stakeholder consultation process Consultation of stakeholders for PT Ivo Mas Tunggal was held by: Public Notification on the MUTUAGUNG website on 14 August 2014 and held the public consultation meeting with internal stakeholders by interviews and local stakeholders conducted by visits to villages and interviews with local peoples on 2 September 2014 Numbers of input from stakeholders were clarified by PT Ivo Mas Tunggal
2.4.2 List of stakeholder contacted
Please find appendix 1
2.5 Determining Next Visiting
The next annual surveillance will be determined between June-September 2015
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3.0. ASSESSMENT RESULT
3.1. Summary of Assessment Report of the RSPO Certification
MUTUAGUNG LESTARI has conducted an assessment of Ujung Tanjung POM – PT Ivo Mas Tunggal operation
consisting of one (1) mill and one (1) oil palm estate.
During the assessment, there were no Nonconformity were assigned against major or minor indocators, however there
were six (six) opportunities for improvement were identified.
Further explanation of the non-conformities raised and corrective actions taken by the company are provided in section
3.5. All the observatios shall be verified during next assessment.
MUTUAGUNG LESTARI found that Ujung Tanjung POM – PT Ivo Mas Tunggal complied with the requirements of RSPO Principles & Criteria and National Interpretation, RSPO Principles and Criteria (P&C) for Sustainable Palm Oil Production, Republic of Indonesia - RSPO INA-NIWG, May 2008 and RSPO Supply Chain Certification Standard November 2011 for CPO Mill.. Therefore MUTUAGUNG LESTARI Recommends RSPO Certification of compliance is Maintain.
Ref Std. VERIFICATION RESULT of MUTU-Certification
PRINCIPLE #1 COMMITMENT TO TRANSPARENCY
1.1 Plantation and Palm Oil Factory have to give adequate information for stakeholders in appropriate language and forms, to ensure the effective participation of stakeholders in decision-making.
Company has a record for information request and response, which stated in communication logbook, such as:
Ujung Tanjung Mill The communication logbook states date/ number of letter, requester‟s name, institution, request, objective, disposition, signature of decision maker, reference number for decree (BA/TT/invoice and status (date/month/year). This communication book has no letter related to information request so there is no response letter for information request.
Ujung Tanjung Estate Communication book in Ujung Tanjung Estate states date/number of letter, requester‟s name, institution, request, objective, disposition, signature of decision maker, reference number for decree, invoice. This communication book has no letter related to information request so there is no response letter for information request.
Based on interview with management, since previous surveillance until the current surveillance, there is no information on request letter. Information requests and responses are kept based on SOP for document‟s management (SOP/SPO/SMART/LH-02 on 01st July 2010). The duration to keep document and record in SPO‟s secretariat is ±5 years in each unit. Document‟s controlling unit is in charge to manage documents, for instance in Ujung Tanjung Estate (Eko Sakti). The entire document is managed and stored in Regional Document (Archive Room in region Siak-Kampar) based on their urgency. Until now, there is no document being disposed. Company has SPO Region Officer as document‟s control (Region Siak, Mr Kharis).
Status: Full compliance
1.2 Management documents are publicly available, except where this is prevented by commercial confidentiality or where disclosure of information would result in negative environmental or social outcomes.
Company has type of information about “list of information and related poleholders document” (information that can be
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accessed by public), which has been endorsed by manager, such as: 1. Number of personnel and list of salary 2. Personnel list and Taxation number (NPWP) and information for tax (PBB) calculation 3. Personnel‟s number 4. Environment-impact analysis study, RKL/RPL and LA permit. 5. P2K3 three-month report 6. Social Impact Assessment Report 7. Social Activity Document 8. HCV Assessment Report 9. SIA Report 10. Documentation for social activity
Status: Full compliance
PRINCIPLE #2 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
2.1 There is compliance with all applicable local, national and ratified international laws and regulations.
Company has obeyed the applicable regulation like local regulation, national and international regulation, such as: Compliance toward local and national regulations:
Forest release; in line with Ministry of Forestry Decree No. 036/Kpts-II/90 on 20th January 1990, that in line with Government Regulation/ PP No. 40 in 1996 about Cultivation Right Title/HGU, Building Right Title/HGB and Right to Land Use Title.
Location permits that in line with Riau Governor Decree No. Kpts.543/X/1986 on 08th October 1986 and in line with Ministry of Agriculture Regulation, Head of BPN No. 2 in 1993 regarding the mechanism to earn location permit and land title for company in order to invest capital.
Separation of principle permit on managing PT Ivo Mas Tunggal plantation, No: 1045/SD.01/11.94 on 12th November 1994 that in line with Ministry of Agriculture Decree No. 26 in 2007 regarding the permit guidelines for plantation business.
Ujung Tanjung Estate has had HGU No. 1 in 1994 on 19th November 1988 that in line with Government Regulation/ PP No. 40 in 1996 regarding the HGU, HGB and right to land use title.
Management unit has a license to utilize effluent based on Head of Siak Environment Agency Decree No. 04/BLH-S/Kpts/2010 on 25th January 2010 that in line with Ministry of Environment Decree No. 29 in 2003 regarding the requirement guideline and license procedure to utilize effluent from palm oil industry to palm oil plantation soil.
Management unit has earned license for temporary hazardous waste storage that in line with Head of Siak Environment Agency Decree No. 09/BLH-S/KPTS/2014 on 09th July 2014 and Head of Siak Environment Agency Decree No. 15/BLH-S/Kpts/2011. This license has been in line with Government Regulation/ PP No. 18 jo 85 in 1999 regarding the hazardous waste management.
Management unit also conducting environmental monitoring and management that in line with guideline in Environmental Impact Assessment (EIA)/AMDAL, which has been in line with Government Regulation/ PP No. 27 in 2012 regarding the environment permit.
Company has making adaptation toward regulation‟s revision on occupational health, safety and manpower. For instance, revision over salary that in line with Riau Governor Decree No. 62 in 2013 on 21st November 2013 about minimum wage for Riau Province, amount IDR. 1,850,000,-. Based on this revision, company has issued Decree No.: 09/CEO5/HR/04/14 on 08th April 2014 that was set by Director, such as SKU salary starts from IDR. 1,755,000,- to IDR. 1,757,500,- per month plus rice allowance amount 15 kg per month and 9 kg for personnel‟s beneficiaries, and daily salary IDR. 75,000,- per month. Company also applied regulation that related to social insurance/ BPJS for manpower and related regulation with facility and infrastructure for fire fighting. Company has an SOP for other regulations and requirements (on 01st July 2010 by Head of Division & Environment Sustainability), which stated the government regulation that related to principle and criteria for producing sustainable oil palm and should be obey by company in term of land permit, occupational health and safety, environment and waste management, as well as manpower. For instance in occupational health and safety part, there are 41 lists of regulations that should be obeyed by company.
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Evaluation mechanism to comply the applicable regulation, which is stated in SOP for other regulations and requirements (SOP/SPO/SMART/LH-03 by Head and Sustainability Division on 01st July 2010) in part 6 explains work stages: assistant/document controller is assisted by staff from related department to periodically identify and to verify (every 6 months) relevant regulations with principle and criteria for producing sustainable oil palm. Company has a list of environment regulation for semester II in 2014, among other the regulation on EIA/Environmental Management Effort (UKL)/ Environmental Monitoring Effort (UPL)/ Environmental Management and Monitoring Document (DPPL). There are 5 regulations, the management of hazardous material has 2 regulations, hazardous waste management has 10 regulations, solid waste management has 2 regulations, effluent management has 8 regulations, air pollution control has 10 regulations, energy efficiency has 3 regulations and head of region regulation has 2 regulations. Evaluation over obedience toward regulation and other policy on occupational health and safety has 46 regulations.
Status: Full compliance
2.2 The right to use the land can be demonstrated, and is not legitimately contested by local communities with demonstrable rights
Company owned and used land to establish estate and mill based on below permits:
In 1984, PT Ivo Mas Tunggal earned permit for additional area based on Riau Governor Decree No. Kpts.532/XII/1984 on 07th December 1984 regarding the additional/ back-up land amount 41.870 Ha in Bagan Sinembah Village, Kubu Sub-district and Simpang Libo Village, Mandau Sub-district, Bengkalis District.
In 1986, PT Ivo Mas Tunggal earned location permit based on Riau Governor Decree No. Kpts.543/X/1986 on 08 October 1986 regarding the location permit and land leasing over an area of 45,879 Ha (more or less) in Mandau Sub-district and Kubu Sub-district, Bengkalis District for palm oil plantation that is managed by PT IVO MAS TUNGGAL. SK and is completed with location permit map with scale 1:100,000.
In 1990, PT Ivo Mas Tunggal performed forest release based on Ministry of Forestry Decree No. 036/Kpts-II/90 on 20th January 1990 regarding the release over some part of S. Tentara forest area – Minda amount ± 13,595 Ha, S. Kandis forest group – S. Penyalar amount ± 14,500 Ha, S. Basar forest group – S. Rumbia amount ± 9.398 Ha and S. Dua forest group – S. Bangko amount 10.975 Ha in Bengkalis District, Riau Province for palm oil plantation on behalf of PT Ivo Mas Tunggal.
In 1994, there was a plantation separation from PT. Ivo Mas Tunggal to PT. Salim Ivo Mas Pratama (Salim Grup) and PT. Ivo Mas Tunggal (SMART Group) through Riau Plantation Agency Letter No. IV/1045/SD.01/11/94 on 12th November 1994 regarding the support over principle permit to separate plantation management of PT Ivo Mas Tunggal, which at the beginning has an area 53,370 Ha, with below separation: a. Salim Group through PT Salim Ivo Mas Pratama took and managed plantation, which located in Kubu Sub-district,
Bengkalis District amount 27,000 Ha . b. SMART group through PT Ivo Mas Tunggal that located in Mandau Sub-district, Bengkalis District for an area of
26,370 Ha.
Principle approval: Ministry of Agriculture Letter No. HK.350/E5.790/12.94 on 02nd in Mandau Sub-district, Bengkalis District, Riau Province with an area 23,477 Ha and mill capacity amount 120 Ton FFB/Hour.
HGU Certificate No. 1 in 1994 on 18th Augustus 1994 amount 13.432, 087 Ha that valid until 31st December 2028 and earned HGU extension and renewal through National Land Agency Decree No. 150/HGU/BPN/2004 regarding the extension and renewal of business use title over the land that located in Siak Sub-district, Riau Province with an area of 13,432.087 Ha with an extension for 25 years since 31st December 2028 and renewal period 35 years since the expiration of National Land Agency Decree No. 150/HGU/BPN/2004.
Company has demarcated the area both in map and in field. Inventory map and pole‟s maintenance show that:
Ujung Tanjung Estate has three (3) major poles and five (5) minor poles.
Verification result over random boundary pole in field presents:
IMT 10 (Block D06-Ujung Tanjung Estate); which is the area‟s boundary between PT Ivo Mas Tunggal and community residence in Kandis Kota Village.
IMT 11 (Block A10-Ujung Tanjung Estate); which is the area‟s boundary between PT Ivo Mas Tunggal and community‟s plantation in Kandis Village.
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BM 02 (Block B07-Ujung Tanjung Estate); which is the area‟s boundary between PT Ivo Mas Tunggal and community‟s plantation in Kandis Village.
Pole in a form of concrete pal with a size of 30 x 30 cm and height 60 cm painted with red colour and clearly marked. In addition to BPN pole, company has established disc trench with a width of ± 4 meter and depth ± 3 meter along the boundary of operation area. Until audit Surveillance 1, there was neither conflict nor new area‟s release. Based on public consultation with Plantation Agency, community‟s representative in Jambai Makmur Village and Kandis Kota Village on 02nd September 2014. There was no conflict between local community/ community group/ migrated community and company or land release by company. Conflict resolution mechanism is stated in SOP for land conflict resolution, document number: SOP/SPO/SMART/LH-04. Scope of this mechanism is the entire related activity with land conflict resolution in plantation area and processing unit.
Status: Full compliance
2.3 Use of the land for oil palm does not diminish the legal rights, or customary rights, of other users, without their free, prior and informed consent.
Based on information from management of PT. Ivo Mas Tunggal, Dept. Legal PSM V, there was no traditional community within PT. Ivo Mas Tunggal plantation area.
Based on public consultation with agency, community‟s representative from Jambai Makmur Village and community‟s representative from Kandis Kota Village on 02nd September 2014, auditor got information that there was no traditional right or indigenous right within estate area
Based on identification result over high conservation value area, there was no traditional community. Community who identified themselves as Siak People have been collided with transmigrated people.
Status: Full compliance
PRINCIPLE #3 Commitment to long-term economic and financial viability
3.1 There is an implemented management plan that aims to achieve long term economic and financial viability.
The management unit of Ujung Tanjung mill and estate have planned and drafted the work plan, which is stated in document PROFITABILITY & MAIN ASSUMPTION for planning period from 2014 to 2016. This document explains the estimation information about FFB‟s production, production cost in estate and mill, mill‟s capacity, Trend of Palm Product (FFB, CPO, and PKO), CPO projection price, replanting plan, general cost and profitability. There was a declining trend over profit because the expansion of replanting area and declining on FFB‟s production. Interview result with Ujung Tanjung mill and estate manager stated that every year, personnel were drafting the production plan and production cost, which will be evaluated by capital chairman and will be approved as a guideline and basis for operation activity. Replanting plan has been being implemented and being evaluated annually by management of Ujung Tanjung Estate for 5 years period, like planning on broad of replanting area, seeds utilization/ certified seeds, cost estimation and personnel preparation as well as equipment‟s preparation. In 2014, Ujung Tanjung Estate planned an area of 347.67 ha will be replanted with seeds need amount 47,283 seeds, this replanting plan until 2018 will reach an area of 1,738 ha with seeds need amount 236,368 seeds. Field observation shows replanting activity for 2014 has been done. On the replanting program, PT Ivo Mas Tunggal also considers some aspects like topography, yield, and plantation age. The entire replanting program document and plan are available in management unit.
Status: Full compliance
PRINCIPLE #4 Use of appropriate best practices by growers and millers
4.1 Operating procedures are appropriately documented and consistently implemented and monitored.
Company has a cultivation procedure, which is SOP – IK cultivation technic for palm oil plantation (MCAR, 2012) that describes the starting activity from Land Clearing to harvesting and fertilization and loading and FFB‟s transporting.
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Company also has Mill‟s SOP from FFB‟s acceptance to CPO and PKO dispatch that stated in document of SOP for palm oil mill‟s management - Management Committee for Mill Development in 2013 Revision VI on 06th December 2013. Scope of this procedure is the entire processing activity in mill, from FFB‟s acceptance station, loading ramp, sterilization/ boiling, threshing, pressing, clarification, nut & kernel, boiler, machine rooms, water treatment, to fresh waste management. Monitoring and evaluation over estate operation has been conducted regularly, at least once a year. Based on explanation from company‟s management, since 2014, Audit Agronomy & Advisory Estate has been united in Estate Operation Internal Audit (OIA) activity. The entire estates have estate OIA report and there is a sample of estate operation monitoring and evaluation report. Based on OIA report No.12/V-UTNE/14 (Memorandum No. 21/OIA/V-UTNE/06/14 on 13th June 2014), Ujung Tanjung Estate has 4 findings that have been followed up. For instance the delay on pruning in Division II has been followed up. there is a follow-up document, which explains that until August 2014, company has conducted pruning in Division II (Block A15-A37, Block B15-B21, Block C16-C23, and Block B22-B23) amount 863.13 Ha (112.138 trees). Main activity monthly production/ operational in Ujung Tanjung Este has been reported in on-going monthly production report, fertilization report and spraying report. Company has the entire reports and stores it well. Monthly operation-activity report such as daily-production report period August 2014. Summary for daily production report in August 2014 for instance at 30th August 2014, such as:
Total processed FFB 652,600 kg.
CPO Production 276,448 kg.
Kernel Production 73,299 kg.
Status: Full compliance
4.2 Practices maintain soil fertility at, or where possible improve soil fertility to, a level that ensures optimal and sustained yield.
Company has conducted leaf analysis activity periodically every year, which in line with company‟s program. Leaf analysis result in 2014, such as: - Document for analysis result over 20 leaf samples in SMART-TRI laboratory that in line with reference No.
040/DAUN/LAB-SMART TRI/III/2014 on 28th March 2014. Samples come from Leaf Sampling Unit (LSU) Ujung Tanjung Estate (Division I – IV). The chemist analyst included was N, P, K, Mg, Ca and B.
- Document for analysis result over 54 leaf samples in SMART-TRI laboratory that in line with reference No. 048/DAUN/LAB-SMART TRI/IV/2014 on 04th April 2014. Samples come from Leaf Sampling Unit (LSU) Ujung Tanjung Estate (Division I – VII). The analysed elements were N, P, K, Mg, Ca and B.
Leaf analysis results are attached and have been used by company as a basis to choose fertilizer type and doze. Company has activity record to sustain soil fertility, such as: - Fertilization from January to July 2014. for instance, Fertilization in July 2014 with Urea amount 296,419 Kg, IDR
(199.632 Kg), KCl (133,632 Kg), Dolomite (192,600 Kg) and Borate (39.257 Kg). - Empty fruit bunches application from January to July 2014 amount 30,158 Ton. - Land application from January to July 2014 amount 63,046 m3 in Division III Block E8 with a broad of 171 Ha (permitted
broad) - Beneficial plants cultivation (Turnera subulata dan Antigonon leptosus) in Division I with a broad of 368.78 Ha (50%
from total areal in Division I) and in Division II with a broad of 637.06 Ha (50% from total areal in Division II).
Status: Full compliance
4.3 Practices minimize and control erosion and degradation of soils.
Company has conducted semi-detail soil survey in 2006 for each estate. The existing information is map, which describes the topography, soil texture, depth and marginal soil and land suitability class. Management strategy for cultivation in area with certain sloping is explained in document SOP for land clearing (SMA/MCAR/05/05-07). This procedure explains soil management strategy (land conservation). Based on field visit, there is no certain sloping area inside Ujung Tanjung Estate.
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Company has road maintenance program in 2014 and there is a realization report until July 2014. Based on field visit to Ujung Tanjung Estate, road is in a good condition and well maintained. Management strategy for marginal soil and critical soil are explained in MCAR, such as:
Area with topography 15 – 40 %, being managed by establishing conservation terrace, couture terrace, individual terrace with silt pit, cultivating conservation plantation like vetiver grass and nuts.
Are with troubled drainage being managed by establishing trench or drainage canals.
Sandy area (based on soil texture classification more than 70% sandy and less than 20% clay) being managed through empty fruit bunches application.
Status: Full compliance
4.4 Practices maintain the quality and availability of surface and ground water.
Management unit commits to protect water flow and wet land including maintaining riparian area during and before replanting activity. The implementation of this commitment such as:
Separating waste and non-waste canal
Improving housekeeping activity
Conducting fertilization based on SOP
Establishing pesticide washing and collection station
Not throwing washing residue to in-appropriate place
Sustaining natural vegetation in left and right side of river
Conducting monitoring over water quality, surface water and effluent
Conducting monitoring over waste utilization for mill. One of the implementation over this commitment is monitoring over water utilization. Management unit is conducting periodic (every 6 months) monitoring over water utilization in environment laboratory. monitoring over water quality management such as:
Monitoring over water quality in Ujung Tanjung. Based on this monitoring, one parameter has exceeding standard threshold, which is pH. Information from environment staff (Ms Prinda) and evaluation in RKL/RPL document, the low of pH was caused by the low pH of soil water from the start because this environment is acid.
Monitoring over surface-water quality in headwater and downstream of Kandis River and Anggek Tapak River. Based on monitoring over surface water quality, some parameters have exceeding the standard threshold like pH, BOD, COD, DO, Total Phosphor, Oil and Fat. Information from environment staff and evaluation on RKL/RPL document, before surface water flowing PT. Ivo Mas Tunggal (Ujung Tanjung Mill and Ujung Tanjung Estate) area, some parameters have been exceeding the standard quality and down to downstream, the condition of surface water is getting better. This condition is well described in surface water analysis result.
In addition to monitoring over soil water and surface water quality, auditor got information from environment staff and document review, its known that management unit has periodically conducted monitoring over effluent, for instance from April to June 2014 (in line with report in RKL/RPL Semester I in 2014 document) there was no effluent parameter that exceeded standard threshold. Management unit also conducted regular monitoring for water utilization in mill. Based on information from staff SPO Ujung Tanjung Mill and document‟s review, management unit has regularly conducted regular monitoring for water utilization in mill. The ratio for water utilization per ton FFB from the latest 3 months report (May – July 2014) the highest utilization was in May amount 1.86 m3/ton FFB.
Status: Full compliance
4.5 Pests, diseases, weeds and invasive introduced species are effectively managed using appropriate Integrated Pest Management (IPM) techniques.
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Company has a program for holistic pest control in 2014, for instance: - Census program and palm oil leaf-eater caterpillar control (UPDKS) and rats. - Monitoring program over UPDKS by cultivating and maintaining beneficial plants (Turnera subulata and Antigonon sp.)
in January (699.03 Ha), April (669.03 Ha) and July (669.03 Ha). - Owl (Tyto alba) as the predator of rats monitoring program - Company has a realization report for holistic pest management, for instance: - Based on field visit on 06th September 2014 to Division II Block C17, the rate of UPDKS attack (bagworm caterpillar
and nettle caterpillar Setora nitens), and rats are still low, blow economic threshold >5%, so no need for chemical control, but natural predator control still applied.
- Cultivating and maintaining beneficial plants (Turnera subulata and Antigonon sp.) in January (401.00 Ha), April (384.00 Ha) and July (528.00 Ha).
- Based on field visit on 06th September 2014 to Division II Block C17, on 01st September 2014 gupon still active (there is one (1) owl).
Company has a document for pesticide toxicity data for period of January to July 2014. For instance, data of used herbicide toxicity in July 2014, such as:
Product Name Active Material LD50 % Active Material
Total Application
(Lt@Kg)
Total Active Material (Lt@Kg)
Production FFB (Kg)
Pesticide Unit
Erkafuron Metil Metsulfuron 5,000 0.20% 9.37 Kg 1.87 Kg 6,389.22 0.000000058661
Roll Up 480 SL Isopropil amina glifosat 5,000 0.41% 161.74 Lt 66.31 Lt 6,389.22 0.000002075790
There is a document for limited-pesticide utilization training (In-House Training), which was conducted by Committee of Fertilizer and Pesticide Monitoring and Distribution of Riau Province. For instance, training in Ujung Tanjung on 28th March 2013, 100 participants attended this training (Assistant, spraying supervisor and spraying personnel). Training module such as: 1) first aid for pesticide poisoning, 2) occupational health and safety on managing pesticide, and 3) Emergency response procedure. Participants who attended this training got certificate from Committee of Fertilizer and Pesticide Monitoring and Distribution of Riau Province.
Status: Full compliance
4.6 Agrochemicals are used in a way that does not endanger health or the environment. There is no prophylactic use of pesticides, except in specific situations identified in national Best Practice guidelines. Where agrochemicals are used that are categorized as World Health Organization Type 1A or 1B, or are listed by the Stockholm or Rotterdam Conventions, growers are actively seeking to identify alternatives, and this is documented.
Company has used licensed and permitted pesticide by relevant agency, such as:
No. Material Name Active Material Pesticide Type Deadline of Permit License Number
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Garlon 480 EC Triclopyr TEA Salt 2,574 0.00011 0.0025 10.00
Company has a record for pesticide utilization in 2014 (January – April) based on target species, utilization doze and being implicated by trained personnel. For instance, recapitulation for agrochemical utilization in April 2014 as below:
No. Herbicide Name Active Material Dose/Ha (Lt @ Kg)
Company has a data for herbicide utilization with an active paraquat material that seems to decline like in 2011 amount 1,325.20 litre, in 2012 (1,213.08 litre), in 2013 (1,116.20 litre) and in 2014 (until July) amount 294.88 litre. Company has presented its commitment to reduce herbicide utilization with an active paraquat material. Company has conducting periodic medical examination for spraying operator, medical examination was conducted in Thamrin Laboratory Clinic in Pekan Baru Branch, for instance, medical examination for personnel in Ujung Tanjung Estate on 19th June 2014 for 47 personnel (spraying, operator and agrochemical warehouse personnel). PSM 5 Decree No. 001/SE-VPA-5/SPO/07/2011 on 08th July 2011 point one states that pregnant and lactating personnel are prohibited to work as spraying personnel. Based on field visit and observation with spraying management‟s representative in Ujung Tanjung Estate, there were neither pregnant nor lactating female personnel.
Status: Full compliance
4.7 An occupational health and safety plan is documented, effectively communicated and implemented.
Certificate holder has set and implemented occupational health and safety policies, which supporting company‟s performance. Company‟s occupational health and safety policies have been revised on 01st November 2013 and been signed by Director of PT Smart Tbk, such as: - Communication policy and SMK3 procedure to entire personnel and related stakeholders - Complying the entire regulations and other applicable policies that related to occupational health and safety - Ensuring the implementation of SMK3 as part of company‟s operation activity - identifying, assessing and controlling hazard risk in every activity by using sustainable improvement approach - Managing and monitoring the SMK3 indicator in order to perform sustainable improvement Occupational health and safety policies have been revised and socialized to personnel, for instance Ujung Tanjung Mill Unit on 12th February 2014 in front of Ujung Tanjung Mill, 70 participants were attending this socialization. Attendance sheet and photos are available. Ujung Tanjung Estate has conducted socialization on policy in morning briefing, for instance, on 19th March 2014 in Division 3-4 (harvesting activity) with total 45 participants. Moreover, the occupational health and safety policies has been presented at information boards in each work station. PT Ivo Mas Tunggal presented SOP documents and related-SOP documents, for instance: SOP for Personal Protective Equipment Management, No SOP: SOP/SMK3/SMART/LH-20 that valid since 01st July 2010, stated in part 5 (Procedure) that PT Ivo Mas Tunggal management conducted PPE identification and requirement, training (utilization, maintenance, storage and how to use PPE) , mentoring, inspection, evaluation and reporting. Company has established guiding committee for occupational health and safety (P2K3) organogram who responsible to implement occupational health and safety policy program, this organogram has endorsed by related agency. company able to present this documents: - Manpower, Transmigration and Social Agency of Siak District Decree No: 566/SKP-P2K3/DSTKT/2013/24 regarding the
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endorsement over P2K3 organogram in Ujung Tanjung Mill on 29th November 2013 with chairman (Mr Budi Hariadi), vice-chairmen (Mr Parman Perangin-angin), Secretary (Mr Simon Aries Restu, AK3 certificate No. Reg. 4200/PK3/AJ/14/2013/P1 on 15th April 2013), and will be assisted by 5 personnel, 6 persons for monitoring, 6 persons for research, 5 persons for training and socialization and 5 persons for health.
- Manpower, Transmigration and Social Agency of Siak District Decree No: 566/SKP-P2K3/DSTKT/2013/22 on 20th September 2013 regarding the endorsement over P2K3 organogram in Ujung Tanjung Estate with organogram: chairman (Mr Edi), Secretary (Mr. Sofwan Adli Ahmad with AK3 certificate No. Reg. 7031/PK3/AJ/14/2014/P1) and will be assisted by 4 persons for monitoring, 4 persons for research, 4 persons for training and socialization and 3 persons for health.
P2K3 meeting has regularly conducted every month. For instance, P2K3 meeting in Ujung Tanjung Estate in June has been conducted on 26th June 2014 with 10 participants. Subjects of this meeting were review over P2K3 activity in last month and installation of occupational health and safety signboard. PT Ivo Mas Tunggal has registering its personnel in labour social assurance (Jamsostek) program, company presents social insurance payment receipt for period July 2014, such as: - Detail of labour social assurance‟s payment BHLB Ujung Tanjung Mill for 34 persons and 146 SKU personnel, the paid
component such as JKK, JHT and JKM. Company directly paid to Manpower BPJS, Duri Branch on 14th August 2014, and Invoice of payment is available, Invoice Number: D0514080243.
- Detail of labour social assurance‟s payment for Ujung Tanjung Estate for period July 2014 for 306 BHL personnel and 483 SKU personnel. Company directly paid to Manpower BPJS, Duri Branch on 14th August 2014, and Invoice of payment is available, Invoice Number: D0514080242.
Personnel medical examination report highlights information like examination date, laboratory code, personnel name, address, gender, age, CHE result, audiometry result and spirometer result. Company able to present below documents: - Medical examination for personnel in Ujung Tanjung Mill (35 personnel) on 19th June 2014, there are 2 personnel with
light restriction - Medical examination for personnel in Ujung Tanjung Estate on 19th June 2014. Examination toward 47 spraying
personnel, operator and agrochemical warehouse personnel.
Company presents identification report over hazard risk and hazard assessment, which was conducted by occupational health and safety expert in each unit and was reviewed annually. This document informs station and type of activity, the frequency of work (R, NR and E), identification over hazard potency (source of event and impact), the existing control and analysis over risk level (possibility rate, level of destruction and level of risk). for instance, truck assessment activity, source of hit by truck event and fall from truck, the impact is injury, the existing control is information board and installation of supporting ladder as well as PPE utilization, risk level is C1. Further control plan is monitoring and regular ladder evaluation. Company is able to present the implementation evidence over risk identification and analysis, for instance, minute of PPEs handover in Ujung Tanjung Mill on 16th August 2014 in a form of helmet rope to one (1) personnel, replacing yellow helmet for two (2) personnel on 21st August 2014, PPE monitoring on 02nd June 2014 for instance, workshop station has 24 personnel with 1 unit broken helmet, company has replaced the broken PPE. PPE‟s handover in Ujung Tanjung Estate was on 11th August 2014, such as apron, gloves, fibre mask and glasses for 7 personnel. Company has delivered trainings related to occupational health and safety, the realization evidences for period 2013-2014 are available, for instance: - Field and housing fire simulation in Ujung Tanjung Estate and Mill on 16th April 2014, number of participants were 30
personnel. Training material, photos and attendance sheet are available - First aid training in Ujung Tanjung Mill and Estate on 24th March 2014, number of participants were 51 personnel. dr.
Yossi Purba acted as a source person. Company is able to present training evidences like training material, photos and attendance sheet.
Company has a guideline for emergency response, company able to present document for occupational health and safety management system, emergency response procedure with SOP No. SOP/SMK3/SMART/LH-09, no revision 01 and valid since 01st July 2010. Company has established responsible team for emergency situation, for instance: - Ujung Tanjung Estate: Chairman (Mr Edi Prayitno), Daily Chairman (Mr Sutrisno), Secretary (Mr Sofwan Adli Ahmad),
and general helper (Ms Asri Siregar).
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- Ujung Tanjung Mill: Chairman (Mr Parman Perangin-angin), Daily Chairman (Mr Simon Aries Restu), Secretary (Mr Vanneko Raflianto), and General Chairman (Mr Sunariyo).
Each emergency response team in unit will be supported by fire team, fire equipment, sand group, wet sack group, gaff hook, medical, security, remover, coordination and evacuation team. Based on field visit, company has complied first aid tools and each pointed officer has understood the first aid procedure. interview with harvesting supervisor and empty fruit bunches supervisor in Division 4 Ujung Tanjung Estate regarding to first aid in case of bitten by snake, supervisor able to explain first aid steps and procedure and type of first aid tools. Company monitors work accident and submits its three-month report along with OHS Governing Board/P2K3 report. Company also makes annual recapitulation. The FR & SR Report in Ujung Tanjung Mill and Estate in 2014 shows there was no work accident in 2014. Monitoring over work accident is reported along with P2K3 report. For instance, work accident for period of April-June 2014 UTNE has been reported on 07th July 2014.
Status: Full compliance
4.8 All staff, workers, smallholders and contractors are appropriately trained.
In order to improve personnel and contractor competency and quality, the management unit of Ujung Tanjung Mill and Estate has established training plan program for staff and personnel that in line with their competency and position, however, because PT. Ivo Mas Tunggal does not have smallholder scheme so there is no training program for smallholder. Training program is stated in Matrix of Training Need identification document in 2014: a. Personnel within staff level (Assistant and Manager) with some type of trainings, like: Social Officer Training (June
2014), RSPO Training (September 2014), RSPO SCCS (Supply Certification system) Training (August 2014), ISCC Training (January and August 2014), ISPO Training (August 2014), field and housing fire simulation (April 2014), first aid training (March 2014), in house pesticide training (June 2014), hazardous material and hazardous waste management (October 2014), Integrated Pest Management (IPM) (July 2014), leaf sampling unit (January 2014), soil sampling unit (January 2014), education (June 2014), HCV Training (March 2014).
b. Personnel within personnel level with some type of trainings, like: RSPO SCCS Training (Augustus 2014), ISCC Training (January, Augustus and December 2014), security basic education (October 2014), ISPO Training (Augustus 2014), field and housing fire simulation (April 2014), First Aid Training (March 2014), in house pesticide training (June 2014), hazardous material and hazardous waste management (October 2014), IPM (July 2014), leaf sampling unit (January 2014), soil sampling unit (January 2014), education (June 2014), HCV Training (March 2014) Heavy Equipment Operator (September 2014).
The implementation of last year training program has been documented and well stored by management unit, these documents such as training material, attendance sheet, training certificate and photos. some trainings that have been implemented, such as: 1. Training refreshment of SCCS (Supply Certification system) for staff and personnel in Estate and Mill (weighing
operator, grading officer, security staff, SPO Officer Staff), which related to supply chain implementation on 22nd Augustus 2014 and attended by 26 participants.
2. Environment training for SPO Officer Environment on 08th Augustus 2014 for the entire environment staff in Siak with 14 participants
3. SPO Competency training (Sustainable Palm Oil) Officer on 03rd – 07th March 2014 at Training Centre with 27 participants who have been pointed as Sustainability Officers.
4. First aid training on 27th March 2014 with clinic physician as resource person (dr. Endang AW) and was attended by 40 participants from staff level to personnel level (estate supervisor, laboratory officer, head of warehouse, warehouse personnel. workshop personnel, office personnel and station‟s operator)
5. Field and housing fire simulation on 17th April 2014, which was attended by emergency response team. 6. Social training for Estate and Mill on 17th June 2014, which was attended by 19 participants from staff level (Estate
manager, Mill Manager, SPO Officer)
Interview result with staff and personnel who have followed training already understand and able to practice the training module, like supervision over pest control, supervisor able to show work procedure to take leaf sample based on the required procedure.
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Evaluation evidence over training impact should be completed. Observation/OFI. In order to ensure that company hires well trained contractor, the management unit of Ujung Tanjung Mill and Estate have had contractor control procedure with SOP No: SOP/SMK3/SMART/LH-26, which regulates contractor‟s requirement (article 6 part a) contractor selection, such as by considering occupational health and safety aspect, permit, heavy equipment utilization and operator license. Regarding tender, certificate holder conducting selection toward contractor, for instance:
Evaluating contractor applicants based on their Company Profile and their legal document.
Providing opportunity for local contractors based on their ability like transporting FFB, cutting grass, transporting empty fruit bunch.
Record over company‟s procedure socialization to select contractors.
Interview result with one of contractor (FFB‟s transportation contractor), contractor said that he had received information from certificate holder that the entire work opportunity should be based on the applicable procedure.
Status: Full compliance
PRINCIPLE #5 Environmental responsibility and conservation of natural resources and biodiversity
5.1 Aspects of plantation and mill management, including replanting, that have environmental impacts are identified, and plans to negative impacts and promote the positive ones are made, implemented and monitored, to demonstrate continuous improvement.
Management unit has had environmental impact assessment document/AMDAL document as company‟s responsibility toward environment management and monitoring. company has some environment documents, such as:
Environmental Evaluation Study/ SEL that has been approved by AMDAL Commission of Plantation Department through Decree No. RC.220/1052/B/VI/93 on 22nd June 1993.
Environmental Management Plan (RKL) of palm oil plantation and palm oil management PT Ivo Mas Tunggal that has been approved by Amdal Commission of Plantation Department through Letter No. 129/RKL-RPL/BA/XII/94 on 08th December 1994.
Environmental Monitoring Plan (RPL) of palm oil plantation and palm oil management PT Ivo Mas Tunggal that has been approved by Amdal Commission of Plantation Department through Letter No. 129/RKL-RPL/BA/XII/94 on 08th December 1994.
Broad of study in Environmental Evaluation Study/ SEL is 46,000 Ha (including PT Salim Ivo Mas) with 4 unit mills: 3 Mill with capacity of 30 Ton FFB/Hour, which could be improved to 50 Ton FFB/Hour and one (1) Mill with capacity of 30 Ton FFB/Hour. There is revised-environmental document: Environmental Management Plan - Environmental Monitoring Plan (RKL-RPL) based on recommendation for RKL-RPL revision from Environmental Impact Management Agency/ Bapedal of Riau Province No. 660.1/Bapedal Prop.AM/232 on 03rd May 2006 with scope of area: 2 HGU with broad 25,053.287 ha and 3 palm oil mill with each capacity 60 Ton FFB/Hour. Based on information from Environmental Agency of Siak District and information from Environment Staff (Ms Prinda) as well as document‟s review, the management unit has periodically submitted RKL/RPL document every 6 months to related agencies. For instance, receipt for 6 RKL/RPL Semester I in 2014 report submission to Environment Agency of Siak District on 05th Augustus 2014. Based on information from Ms Prinda (Environment Staff), until today there is no revision over Company‟s Environmental Document. Company is considering making addendum over its environmental document related to biogas establishment plan for capturing methane; however, until now this plan has not been being implemented.
Status: Full compliance
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5.2 The status of rare, threatened or endangered species and high conservation value habitats, if any, that exist in the plantation or that could be affected by plantation or mill management, shall be identified and their conservation taken into account in management plans and operations.
Company has conducted HCV identification in 20009, HCV identification team from environmental department of PT SMART Tbk conducted this identification by using the identification guideline for high conservation value area in Indonesia, which was issued by HCV consortium revision toolkit Indonesia in June 2008. Identification team consists of 5 personnel, there are 3 personnels who have earned approval from RSPO (RSPO approve assessor) including team leader. HCV identification result has peer review by Mr. Purwo Susanto (RSPO approved). From the identification, there were 2 types of HCV, such as:
HCV 1.2: protected species based on Government Regulation number. 7 in 1999 (like Felis temmincki and Butastur liventer)
HCV 4.1: Area that provides environment services (Kandis and Angek Tapuak Riparian Area). Ujung Tanjung Estate performing management, like: 1. Delivering socialization for its personnel and local community once a year 2. Estate maintains information boards, like installing hunting prohibition board, prohibition to use chemical material in
riparian area and prohibition to electrocute fish every 6 months 3. Maintaining spraying boundary mark, every 3 months 4. Conducting monthly monitoring over wildlife 5. Weekly HCV patrol 6. Cultivating erosion control vegetation in riparian area like guatemala and bamboo. Based on field visit, auditor found poster for protected species, information board, HCV boundary area for instance in Block D06, Division III, Ujung Tanjung Estate, which is Kandis riparian area. HCV area is in a good condition and covers with guatemala and bamboo vegetation. Company has pointed well-trained HCV officer to manage HCV area. Training record for HCV officer is available and well stored by the company.
Status: Full compliance
5.3 Waste is reduced, recycled, re-used and disposed of in an environmentally and socially responsible manner.
Management unit has SOP related to waste management. SOP number SOP/SPO/SMART/LH-09 on 01st July 2010 explains the identification of waste sources and its pollution, such as:
Estate waste: waste that generated from palm oil plantation operation activity.
Mill waste: estate waste; waste that generated from mill‟s operation activity.
Domestic waste: waste that generated from house and office activity.
Clinic waste: waste that generated from clinic activity
Hazardous waste: waste that generated from activity that related to hazardous material
Management unit able to present implementation document for waste source identification. The generated waste is managed and monitored by management unit. The implementation of waste management like solid waste (shell and fibre) that is used for boiler‟s need, empty fruit bunches is used on fertilization activity; effluent is used for land application. Company manages and monitors hazardous and poisonous waste. the implementation of hazardous waste management and monitoring such as:
Management unit has earned permit for temporary hazardous waste landfill from Environment Agency in Siak District.
Management unit has collaboration with PT. Primanru Jaya to collect and to transport hazardous waste
Management unit has collaboration with PT. Rolimex Kima nusamas to collect, to transport and to reuse used pesticide package.
Management unit has collaboration with RSUD Bangkinang to dispose medical waste.
Management unit able to present logbook (incoming and outgoing record for hazardous waste), hazardous waste balance, minutes of hazardous waste transportation as well as the manifest of hazardous waste.
Management unit able to present receipt document for hazardous waste report submission to related agency.
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During field visit, auditor finds some findings related to hazardous waste but management unit at that time immediately takes curative actions. these findings such as:
During field visit to Ujung Tanjung Mill, there were hazardous waste packages that have not marked with symbol and label based on type and characteristic. For instance; used-chemical material packages. Over this finding, company has immediately installed hazardous waste symbol on each used jar of chemical material in temporary hazardous waste landfill.
During field visit to policlinic in Ujung Tanjung Estate, there were medical wastes being thrown to external landfill. Over this finding, management unit has conducted curative actions like separating medical waste in medical waste bin and gives oral warning to cleaner and conducted socialization to inform its personnel that company has provided medical and non-medical waste bin that located in policlinic.
Management unit is also able to present monitoring record/ waste analysis. For instance; effluent monitoring every month. Based on effluent monitoring record for period July 2014 there was no effluent that exceeding standard threshold.
Status: Full compliance
5.4 Efficiency of energy use and use of renewable energy is maximized.
Management unit is maximizing the utilization of renewable energy as substitution to fossil fuel utilization. Management unit uses shell and fibre as alternative energy to replace diesel fuel. Management unit regularly monitors the utilization of renewable energy. There is a record document for fibre and shell conservation over diesel fuel in Ujung Tanjung Mill for period July 2014, such as:
Description Unit July 2014
FFB Kg 92,350,420
Total fibre & shell Kg 16,853,952
Calorie KKal 80,541,110,043
Power Kw 2,227,045
Diesel fuel conversion litre 595,400
Price assumption/litre solar
Rupiah 10,650
Total Saving Rupiah 6,341,013,043
Status: Full compliance
5.5 Use of fire for waste disposal and for preparing land for replanting is avoided except in specific situations, as identified in the ASEAN guidelines or other regional best practice.
SOP for land clearing is stated in document Management Committee Agronomy and Research (MCAR) with a document number: SMA/MCAR/05/05-07 that was drafted by MCAR team and was approved on 18th April 2007, revision number: 02, valid from 01st May 2007. SOP describes spatial management, block clearing, road construction, land clearing from forest location (chipping, uprooted, cut down, mechanic stacking, stacking lining, the implementation of mechanic stacking, chopping line, etc.). SOP also highlights land clearing in hilly area, land clearing on bushes area (with chemical system and mechanic system) up to land clearing during replanting activity. Based on field visit to personnel‟s housing, there were signboard on burning prohibition and based on interview result with some personnel‟s family member, they knew about restriction to burn within PT Ivo Mas Tunggal plantation area. During the assessment, there was no replanting activity in Ujung Tanjung Estate. Company has an SOP for fire handling and prevention that stated in SOP for emergency response with document number SOP/SMK3/SMART/LH-09, on 01st July 2010. Company also has a SOP for field fire control in document number: SOP/NP/SMART/XI/L-H002 on 01st July 2010. At task and responsibility part, there are classification: fire fighting team, person in charge on transportation and communication, person in charge on manpower, person in charge (Chief Assistant), Chief of execution team (Estate Manager), and mechanism to handle/ control fire. company has established team in charge on emergency response and company able to present organogram of KTD, which consist of chief, daily chief, secretary, general chief who is assisted by fire fighting team, fire poison team, hydrant team, sandy team or mud team, wet sack team, gaff hook team, medical team, security team, remover team, coordination team and evacuation team. Based on field visit
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and simulation with personnel, personnel have understood procedure and their responsibility. Company has fulfilled the requirement on fire emergency response and company able to present bellow‟s documents: - List of KTD tools, Ujung Tanjung Mill has APAR Powder 27 units, APAR CO2 2 units, diesel water pump 1 unit, pillar and
- List of KTD tools, Ujung Tanjung Estate has APAR powder 24 units, APAR CO2 2 units, fire fighting car 1 unit, pump machine 1 unit, hydrant hose 250 meter, sucking hose 1, serene 1 pcs, nozzle 1 pcs, gaff hook stick 4 pcs, sand drum 3 units, shovel 3 units, sacks 3 shovel, knapsack 3 shovel, fire hitter 4 units and first aid kit 12 units.
Based on field visit, facility and infrastructure have been in line with list and during simulation, personnel able to simulate and tools are ready to use.
Status: Full compliance
5.6 Plans to reduce pollution and emissions, including greenhouse gases, are developed, implemented and monitored.
In order to reduce pollution and emission, company has conducted identification over pollution and emission sources and its management steps that is being explained in SOP for waste management (SOP/SPO/SMART/LH-09, 01st July 2010) and SOP for mitigation on glass house gas emission (SOP/IMT/GRK, 05th April 2012). As the implementation evidence over pollution and emission, company has conducted periodic monitoring over emission quality (every 6 months), which covers emission examination, ambient air examination, noise, and vibration. Accredited laboratory conducted the examinations.
Boiler emission analysis in Ujung Tanjung Mill Period Semester I in 2014 shows that there was no parameter that exceeding the standard threshold
Generator emission analysis in Ujung Tanjung Mill Period Semester I in 2014 shows that there was no parameter that exceeding the standard threshold
Ambien air quality analysis in Ujung Tanjung Mill Period Semester I in 2014 shows that there was no parameter that exceeding the standard threshold
Company has taken some actions to reduce pollution and emission, such as conducting evaluation and maintenance over working tools regularly, utilizing solid waste (shell and fibre) as boiler fuel and utilizing effluent in the field. Before being utilized, effluent will be managed first through 8 waste ponds (6 active ponds) with feeding system using Multi Feeding. In addition, company also conducted effluent quality test regularly (every month) in order to prevent pollution toward soil. The effluent quality test record and waste-utilization record are well stored.
Status: Full compliance
PRINCIPLE #6 Responsible consideration of employees and of individuals and communities affected by growers and mills
6.1 Aspects of plantation and mill management, including replanting, that have social impacts are identified in a participatory way, and plans to mitigate the negative impacts and promote the positive ones are made, implemented and monitored, to demonstrate the continuous improvement.
From the assessment Stage-02 to Surveillance-01, the social impact assessment by management unit of Ujung Tanjung Mill and Estate have no change including the one in impact assessment of Ivo Mas Tunggal that based on Environmental Evaluation Study (SEL) document, which was issued on 22nd June 1993, Environmental Management Plan – Environmental Monitoring Plan (RKL-RPL) that was issued on 03rd May 2006 and palm oil plantation social impact identification study document that was conducted by company‟s internal personnel in August 2012. From RKL-RPL document‟s review and social impact identification, the social management and monitoring plan have been participatory (interview and questioner) and periodically conducted by involving community. Until the Surveillance-01, there was no change over operation scope in term of Ujung Tanjung Mill‟s capacity and the broad
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of supplier estate, which including on PT. Ivo Mas Tunggal. Ujung Tanjung Mill and Supplier Estate conducted and drafted Environmental Management Plan – Environmental Monitoring Plan (RKL-RPL) implementation report every semester, which including on periodic report of PT. Ivo Mas Tunggal, such as:
RKL-RPL implementation report semester 1 in 2014 to Environment Agency (BLH) of Siak District and has been accepted by Environment Agency/ BLH on 05th Augustus 2014 (Head of Sub-division and Personnel).
PT. Ivo Mas Tunggal has submitted the Environment Management Plan and Environment Monitoring Plan report, but the management unit needs to improve this report internally and regularly by inserting information about sampling method, list of interviewed-community and interview result to support the Participative Environmental Management Plan and Environmental Monitoring Plan. Observation/OFI
Ujung Tanjung Mill and Supplier Estate within PT. Ivo Mas Tunggal do not have smallholder scheme‟s plantation.
Status: Full compliance
6.2 There are open and transparent methods for communication and consultation between growers and/or millers, local communities and other affected or interested parties.
Certificate holder has a procedure for consultation and communication (SOP/SPO/SMART/LH-19) dated 01st July 2010, which describes the regulation for activity, type of activity, description of activity, activity implementation as well as related document in order to provide correct and transparent information for stakeholders that in line with the applicable regulation and policy with sustainable palm oil principle and criteria. the entire written communication is recorded in communication and consultation logbook. Certificate holder has list of stakeholders that has been updated up to August 20014, which describes name of institution/ organization, address, contact number and name of officer in charge, such as: 1. Government institution, like Siak Reagent, National Land Agency, Manpower Agency, Forestry and Plantation Agency,
Environment Agency, Tax Office, Head of Sub-district, Executor Office. 2. State Security Institution like Police Department in Siak Region, Police Department in Kandis Region, Military
Commando Office. 3. Community‟s leader like Kandis Community Leader, Sakai Kandis, Sakai Garut, Youth Leader, Head of Bathin Atan Atan 4. Community‟s Organizations, like Malay Traditional Organization, Nature lover of Sustainable Sakai Kandis 5. Closest company, like PT. Chevron Pacific Indonesia, PT Wilmar Pentarindo 6. Education Institution, like: Instiper, Secondary Vocational School 1 Kandis. 7. Worker Union, like DPC, Indonesia Worker Union, Gender Committee of PT Ivo Mas Tunggal 8. Contractor like, PT. Satrindo Jaya Agro Palma, CV Anugrah Teknik, PT. Buana Putra Jaya Lestari. The entire record of stakeholders list that has direct relationship with PT. Ivo mas Tunggal operational activity is available and being updated annually. In term of providing aspiration for company (from community who receive an impact from company‟s operation activity), company intensively conducting direct communication with local community, which is conducted by manager from each management unit in estate and mill. Interview result with local community during audit activity, shows that community may give aspiration for company in several ways like: verbally by meet unit manager or written by sending aspiration letter and address it to unit manager. the aspiration result both verbal and written have been recorded, stored and well documented by certificate holder in each estate and mill unit in Communication and Complain Logbook, which contains information about community‟s aspiration, date of incoming aspiration, name and origin, form of aspiration, follow-up action and aspiration status. One of aspiration sample from community to certificate holder is the fire problem in Riau, which generates smoke. Community is requesting company to provide mask and prepare fire team in community level so fire extinguishing activity can be done quickly. Certificate holder has a designated officer in charge to conduct consultation and communication with local community, who is the manager in each unit (Estate and Mill). For instance, person in charge for social issue in Ujung Tanjung Estate is Mr Edi
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(Estate Manager UTNE) that has been pointed since 03rd March 2014 based on letter No.007/RC-SIAK/III/2014
Status: Full compliance
6.3 There is a mutually agreed and documented system for dealing with complaints and grievances, which is implemented and accepted by all parties.
Company has complain and dissatisfaction procedure: SOP for Complain and Dissatisfaction Control: SOP/NP/SMART/XII/MCAR001 on 01st July 2010) that consists of internal and external complain handling. Response for complain is 1 month at the latest for external party. When dissatisfaction occurs, then company will conduct discussion to solve the issue and accompanied by third party. Specific complain related to female issue has been facilitated by company by establishing female worker union. In addition, company has provided suggestion box for sending complain and written suggestion. Company had provided complain book to record complains and response. Based on this book, until September 2014 there is no complain from external party or complain between management and Indonesia Worker Union. Based on public consultation with related agency, some community in Jambai Makmur Village and some community from Kandis Kota Village have neither complaint nor conflict. There is a mechanism to solve conflict:
SOP for land conflict resolution, document number: SOP/SPO/SMART/LH-04. scope of this SOP is the entire activity related to conflict resolution in estate and processing unit
SOP for complain and dissatisfaction Management, document number SOP/NP/SMART/XII/MCA/2011, valid from 01st Augustus 2010.
Status: Full compliance
6.4 Any negotiations concerning compensation for loss of legal or customary rights are dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions.
Mechanism to solve conflict is stated in SOP for conflict management, document number: SOP/SPO/SMART/LH-04. Scope of this SOP is the entire activity related to conflict resolution in estate and processing unit Until audit surveillance 1, there is no area‟s expansion within company.
Status: Full compliance
6.5 Pay and conditions for employees and for employees of contractors always meet at least legal or industry minimum standards and are sufficient to provide decent living wages.
Employee salary is based on Riau Governor Regulation N0.: 62 in 2013 on 21st November 2013 regarding the minimum wage for Riau Province, which is IDR. 1,850,000,-. Over this regulation, company has issued Decree No.: 09/CEO5/HR/04/14 on 08th April 2014 and approved by Director, such as daily permanent worker‟s salary from IDR. 1,755,000,- to IDR. 1,757,500,- per month plus rice allowance amount 15 kg per month and 9 kg for personnel‟s beneficiaries and daily non-permanent worker‟s salary amount IDR. 75,000,- monthly. Monthly permanent worker„s salary is based on personnel position level, personnel position level consists of level A (the highest) level G (the lowest) and personnel working duration is also considered. These salaries have been in line with the applied regulation for instance, level G with working duration less than one (1) year (the lowest) will be paid IDR. 1,812,350,-/monthly. Company is able to present salary slip for the personnel, which describes the component of each salary, deduction, gross salary and net salary. List of salary and salary slip for period August 2014 in Ujung Tanjung Mill present gross and net salary for personnel. Document review points out that the paid salary has been in line with the applied regulation. Interview with personnel in permanent and daily non-permanent worker Division 4 Ujung Tanjung Estate highlights that personnel have understood about minimum wage, salary calculation that based on work production and salary calculation that based on collective work. Personnel states that their taken home salary has been in line with the applied regulation. Mutual Work Agreement in 2012 is available with registration number Kep 191/PHIJSK-PKKAD/PKB/XII/2012, Directorate General of Industrial Relationship and Social Insurance approved this agreement on 17th Dec 2012 and valid from 14th Nov
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2012 to 13th Nov 2014. Company has a list of facility and infrastructure, which is being recorded in data of facility for personnel and general facility map, like: Ujung Tanjung Mill. House G1 (7 doors), House G2 (71 doors), House G10 (37 doors), House G12 (18 doors), Soccer field 1 unit, MDA 1 unit, Personnel hall 1 unit, Mosque 1 unit, Volley field 1 unit, Badminton field 3 unit, personnel house 13 doors, Child care 1 unit, Church 1 unit, Clinic 1 unit, School bus, Ambulance. Ujung Tanjung Estate. Church in Division III, Division office in Hut III, Ananda Kindergarten in Division III, Mosque in Division III, Pamong Division III , Soccer field in Division III, Artesian Well in Division III, SDN long house, Small Mosque long house, central clinic, Capital office, Artesian Well in Division IV, Mosque in Division IV, Ananda Kindergarten in Division IV, Pamong Division IV, Division office in Division IV, Soccer field in Division IV, Artesian Well in Division Office IV. Field visit shows that facility and infrastructure has been provided in accordance to the list. Based on interview with personnel, company has provided sufficient and adequate facility and infrastructure. Company also has working agreement with contractor, which covers the regulation about employed worker. Mutual Work Agreement No. SPK 004/UTJM/SPK-LKL/04/2014 with contractor CV Wilmar Pentarindo regarding the excavator rental with address at Amal Mulia Street, block C no. 8, Pekanbaru. This agreement states an article about Labour Social Assurance (Jamsostek) and the complete PPE.
Status: Full compliance
6.6 The employer respects the right of all personnel to form and join trade unions of their choice and to bargain collectively. Where the right to freedom of association and collective bargaining are restricted under law, the employer facilitates parallel means of independent and free association and bargaining for all such personnel.
Mutual Work Agreement (PKB) document between Cooperation Bureau for Sumatra Plantation Company (BKS-PPS) and Capital Board of Federation of Agriculture and Plantation Worker Union – Indonesia Worker Union (PP FSPPP-SPSI) in 2010 – 2012, was set in Jakarta by Director General of work requirement, welfare and discrimination analysis on 04th Augustus 2010. In article II Organization statement point 1 regarding the employer acknowledgement and worker union at point a,b,c,d,e, ; point 2 regarding the general exceptions for FSP. PP-SPSI broad at poin a,b,c ; point 3 regarding to special exceptions for PUK SP-SPSI point a and b; and point 4 regarding the implementation of cost collection for FSP.PP.SPSI member. Board of Federation of Agriculture and Planation Worker Union Branch – Indonesia Worker Union (PC FSPPP-SPSI) Siak Sub-district, Riau Province has been developed and approved by Head of Social and Manpower Agency of Siak Sub-district on 14th December 2011, No. 568/DSTK/IV/2010/19 and organogram for Branch Board that work from 21st April 2010 – 21st April 2016 (Chairman: Mr Indra Gunawan, Chairman Vice: Mr Alexander Samosir & Mr Ahmad Karim Purba, Secretary: Mr E Simamora, Secretary Vice: Mr Haidir Saragih, Treasurer: Mr Simon Bangun, Treasurer Vice: Mr Loster Siahaan). Articles of association and bylaws of Federation of Agriculture and Plantation Worker Union – Indonesia Worker Union (PP FSPPP-SPSI) is available and being set in Pati on 02nd October 2004. The board of federation of agriculture and planation worker union – Indonesia Worker Union (PP FSPPP-SPSI) Siak Sub-district, Riau province has been registered on 14th December 2011 in Social and Manpower Agency of Siak Sub-district. Company records the entire meeting with worker union, like minutes of meeting between estate manager and Indonesia worker union and SBSI on 23rd January 2014, which discussed about clean water facility for personnel, work opportunity for personnel‟s children, bonus for maintenance supervisor.
Status: Full compliance
6.7 Children are not employed or exploited. Work by children is acceptable on family farms, under adult supervision, and when not interfering with education program. Children are not exposed to hazardous working conditions.
There is a policy in mutual work agreement that related to personnel‟s age in letter dated 31st March 2009, regarding minimum age requirement, letter number: 002/SE-HRDV/03/09 from HR Director, to: SMD Operations, DMD Agronomy etc.,
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that states related to the implementation of Law No. 13 in 2003 manpower article 68 about prohibition to hired children, then company set its recruitment procedure with a minimum age is 18 years old (by Mr Michael Adryanto). In addition, in mutual work agreement chapter II work relation article 5 point 2 states that minimum age for recruitment is 18 years old. Implementation of age related policy could be seen in list of personnel like in Ujung Tanjung Estate, which has personnel data period July 2014. Content of this personnel list are NIP, name, date of birth, date of hiring, age when starts working, city of birth, gender, current address, religion, position and ethnicity. This data show that there are 482 personnel and auditor can found worker who are under age. However, based on field observation and interview with worker, there was no personnel under age.
Status: Full compliance
6.8 Any form of discrimination based on race, caste, national origin, religion, disability, gender, sexual orientation, union membership, political affiliation, or age, is prohibited.
Policy/SOP about equal opportunity and fair treatment (Anti-discrimination based on race, religion and ethnicity policy) is stated in CHAPTER II work relation article 5: personnel recruitment and placement point 1, states: each applicant is provided with equal opportunity with no discrimination. CEO 5‟s decree about the implementation of industrial relationship in unit, with number: 003/CEO5-SE/06/2009, on 24th June 2009, to entire head of unit, in order to create harmonious industrial relationship, dynamic and fair, then this decree should be implemented in each working unit operation, to create industrial relationship with no discrimination against ethnicity, race and gender in every type of work. Company has a record for equal opportunity and fair treatment that could be seen on personnel list. Personnel list shows that personnel come from different ethnicity and religion. Interview result with personnel and field observation, shows that the difference on ethnicity and religion are in line with personnel list. Some personnel have limited ability and this fact can shows that company has provided equal opportunity for its personnel.
Status: Full compliance
6.9 Policy to prevent sexual harassment and all other forms of violence against women and to protect their reproductive rights is developed and applied.
Company presents policy to prevent sexual assault and harassment, such as: - SOP for Gender Committee, Document No: SOP/SPO/SMART/LH-15 valid from 01st July 2010 - Document of CEO 5 Decree No. 001/CEO5-SE/02/2009 about the socialization of sexual harassment, which valid
from 20th Feb 2009 regarding the prohibition to conduct sexual assault and harassment to entire personnel and personnel are mandatory to socialize this prohibition.
Company has established organization for gender committee - The organogram for gender committee in Ujung Tanjung Mill: Chairman Ms Ryna Sunanty, Vice Chairman Ms
Rosmiati, Secretary Ms Lamria F. Lubis, Treasurer Ms Yusnaini - The organogram for gender committee in Ujung Tanjung Estate: Chairman Ms Rahayu Susilaningsih, Secretary Ms
Hikmatul Fadilah, Treasurer Ms Yusnaini Sariana Implementation evidence over this sexual assault policy can be proved by the existing gender committee. Gender committee conducts socialization on sexual assault and harassment prevention in work place. Company presents its policy on reproductive right protection, as below:
SOP Gender Committee No Document SOP/SPO/SMART/LH-15 valid from 01st July 2010
Memorandum VPA PSM 5 No 001/SE/VPA5/12/08 about prohibition for pregnant and lactating female worker to work as spraying personnel
Document of CEO 5 Decree no 002/CEO5-SE/03/2009 about menstrual leave that valid since 02nd March 2009
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The implementation evidence over sexual assault prevention is the existing monthly monitoring H1 and H2 in Ujung Tanjung Mill and Ujung Tanjung Estate. The company also has flowchart to handle sexual assault case in company.
Status: Full compliance
6.10 Growers and mills deal fairly and transparently with smallholders and other local businesses.
Ujung Tanjung Mill sets FFB‟s price and FFB Officer of Ujung Tanjung Mill (Tugimin) will inform this price to 6 suppliers. This price is in accordance with document of FFB PK (yard) Price Fluctuation in Ujung Tanjung Mill. The mechanism to set FFB‟s price from suppliers is under mill‟s order with an explanation that some factors that become a basis to set FFB price, such as:
Tender cost for CPO and PK Belawan
Price is deducted by transportation cost, freight, pump service, mill cost
Price will be converted into OER and KER estimation
price considers other prices from Mill‟s competitors
In every price revision, the representative of Ujung Tanjung Mill will inform suppliers through FFB‟s revision/ fluctuation price in Ujung Tanjung Mill. Certificate holder able to present document for agreed-collaboration contract that has been signed by both parties (stamp), which informs that this contract is legally fair and transparent like Working Agreement No.UTNE/SPKL/01/2014/001. Bushes cut service that valid from 02nd January 2014 to 31st December 2014 between company and contractor on behalf of Mr Panut with a price of IDR.52/M2. This contract informs price and payment method that will be released every date 5 in consecutive month. Interview result with contractor presents that company has released payment on time based agreement that is stated in working agreement, some supporting documents for this finding, such as: invoice for bushes cut service, payment order and payment receipt.
Status: Full compliance
6.11 Growers and millers contribute to local sustainable development wherever appropriate.
Certificate holder contribution toward local development can be proved by regular taxation payment (PPH-21, PPN, PBB, etc.), Corporate Social Responsibility Program, and some supporting activity to empower local community‟s economy (PT. Ivo Mas Tunggal). Special officer (in a quite similar position to Assistant Chief (Deputy Manager)) is in charge to manage this program. Evidence over company‟s commitment to this program, such as: a. Goat farming management and its distribution to 11 villages, which is planned to give 20 goats per village especially for
Kandis Sub-district. This program has been implemented in July 2013 and is planned to be continued until September 2014.
b. Blacksmith mentoring activity for Karya Mas Cooperative by PT. Ivo Mas Tunggal, which produce harvesting tools like chisel, sickle, axe, FFB hook. This activity helps to increase local community‟s income and economic condition.
c. Mentoring and capital support to HIPMA Sewing Group that located in Kandis Sub-district. Type of company‟s grants such as sewing machine grant and procurement for PT. Ivo Mas Tunggal personnel uniform.
d. Program 5 km cataract, hernia and harelip-free in surrounding villages (Bekalar and Jambai Makmur Village). e. Social activity like Tzu Chi treatment/Sinarmas care for cataract treatment (29 persons), harelip (6 persons), Hernia (7
persons), Minor Operation (23 persons). f. Mass Circumcision g. Assistance to establish elementary school building h. Providing scholarship for student with good achievement from elementary school to university level.
In addition to above programs, company also implements regular assistance over community‟s request to PT. Ivo Mas Tunggal every year, like small mosque construction, assistance for independent day commemoration, assistance on road repair, etc. The entire CSR program record and regular assistance are well stored in PT. Ivo Mas Tunggal.
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Status: Full compliance
PRINCIPLE #7 Responsible development of new plantings
7.1 A comprehensive and participatory independent social and environmental assessment is undertaken prior to establishing new plantings or operations, or expanding existing ones, and the results incorporated into planning, management and operations.
The management unit of Ujung Tanjung Mill and Estate do not extend plantation area or establish new plantation.
Status: Full compliance
7.2 Soil surveys and topographic information are used for site planning in the establishment of new plantings, and the results are incorporated into plans and operations.
The management unit of Ujung Tanjung Mill and Estate do not extend plantation area or establish new plantation.
Status: Full compliance
7.3 New plantings since November 2005, have not replaced primary forest or any area required to maintain or enhance one or more High Conservation Values.
The management unit of Ujung Tanjung Mill and Estate do not extend plantation area or establish new plantation.
Status: Full compliance
7.4 Extensive planting on steep terrain, and/or on marginal and fragile soils, is avoided.
The management unit of Ujung Tanjung Mill and Estate do not extend plantation area or establish new plantation.
Status: Full compliance
7.5 No new plantings are established on local peoples’ land without their free, prior and informed consent, dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions.
The management unit of Ujung Tanjung Mill and Estate do not extend plantation area or establish new plantation.
Status: Full compliance
7.6 Local people are compensated for any agreed land acquisitions and relinquishment of rights, subject to their free, prior and informed consent and negotiated agreements.
The management unit of Ujung Tanjung Mill and Estate do not extend plantation area or establish new plantation.
Status: Full compliance
7.7 Use of fire in the preparation of new plantings is avoided other than in specific situations, as identified in the ASEAN guidelines or other regional best practice.
The management unit of Ujung Tanjung Mill and Estate do not extend plantation area or establish new plantation.
Status: Full compliance
PRINCIPLE #8 Commitment to continuous improvement in key areas of activity
8.1 Growers and millers regularly monitor and review their activities and develop and implement action plans that allow demonstrable continuous improvement in key operations.
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Management unit of Ujung Tanjung Mill and Estate have had sustainable improvement plan and implementation evidence, such as:
Herbicide utilization with active paraquat has been reduced from 2012 to 2014 and in 2015, company has planned to re-deduct the application of herbicide with active paraquat amount 20% from last year.
On social issue, company has developed and increased local community‟s income by some programs like goat farming program for assisted-villages, and blacksmith mentoring program.
On environment, aspect of Ujung Tanjung Mill has planned to reduce fossil fuel usage and make conversion to renewable energy from fibre and shell.
The management unit is able to present record for Internal RSPO audit report, which drafted by Ms Nazlya Syahputri as lead auditor and other team members (4 persons). The internal audit activity was conducted on 19th – 24th May 2014. This internal audit shows that there are 7 non-compliances like minor indicator 5.3.3; Minor 2.1.4; Minor 4.4.4; Major 6.1.3; Minor 6.8.1; SCCS E.3.3; and SCCS E.5.1. The entire non-compliance have been fulfilled on 21st , 22nd and 23rd Augustus 2014.
Status: Full compliance
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3.2. Summary of Assessment Report of Supply Chain
Clause (Module E) CPO Mills - Mass Balance Requirements
1 Documented Procedures
1.1
The facility shall have written procedures and/or work instructions to ensure the implementation of all the elements specified in these requirements. This shall include at minimum the following:
a) Complete and up to date procedures covering the implementation of all the elements in these requirements.
b) The name of the person having overall responsibility for and authority over the implementation of these requirements and compliance with all applicable requirements. This person shall be able to demonstrate awareness of the facilities procedures for the implementation of this standard.
No revision over existing procedure in Ujung Tanjung Mill and Mill is still using Mass Balance Model on implementing its supply chain. The existing procedure is the identification and traceability No. PT IMT/SOP/01 and explains personnel‟s responsibility over the implementation of supply chain requirement.
Status: Full compliance
1.2
The facility shall have documented procedures for receiving and processing certified and non-certified FFBs.
Ujung Tanjung POM has a documented procedure for certified and non-certified FFB acceptance and processing, which described the work procedure, such as:
Evaluation over SPB FFB completeness and other letters, which conducted by security guard in entering gate, followed by weighing by weighing officer and weight ticket will be printed out and stored in computerization system - Weighbridge Computer System – that consists of information about FFB‟s origin (origin estate/division/block/farmer group/cooperative. vehicle number, type of vehicle, number of bunches, weight, date, acceptance time, SPM number, Total Certified Product).
Evaluation over FFB‟s quality with sortation method and followed by processing activity that in line with the applicable procedure. Final Product such as CPO and Kernel will be stated in daily production report.
Status: Full compliance
2 Purchasing and goods in
2.1
The facility shall verify and document the volumes of certified and non-certified FFBs received.
Verification and documentation over certified and non-certified FFB‟s volume is using Weighbridge System, which states the registration of certified and non-certified origin estate. the entire certified estate has been registered with code (special number) like:
Libo Estate, with estate number code (Plantation Code) 1920
Kandistasari Estate, with estate number code (Plantation Code) 1921
Nenggala Estate, with estate number code (Plantation Code) 1921
Palapa Estate, with estate number code (Plantation Code) 1923
Samsam Estate, with estate number code (Plantation Code) 1924
Rokan River Estate, with estate number code (Plantation Code) 1921
Ujung Tanjung Estate, with estate number code (Plantation Code) 1926 Meanwhile FFB from non-certified source also has a code (special number). Currently there are 7 FFB sources from non-certified estate, like:
Vendor Mr Jondri Pakpahan, with estate number code (Plantation Code) JDPX
Vendor Mr Arusdin Situmorang, with estate number code (Plantation Code) SMGX
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Vendor Mr Nawasir Kadir, with estate number code (Plantation Code) NWKX
Vendor Mr Jonter Sihombing, with estate number code (Plantation Code) RHJX
Vendor Mr Hotma A Sembayak, with estate number code (Plantation Code) KJIX
Vendor Mr Sujatno K, with estate number code (Plantation Code) SUJX
Vendor Mr Dami Mas Estate, with estate number code (Plantation Code) DMSE Head of Administration (Traceability Officer) has authority to conduct monitoring and validating the running system between certified FFB source and non-certified FFB source.
Status: Full compliance
2.2
The facility shall inform the CB immediately if there is a projected overproduction.
The procedure in Ujung Tanjung Mill explains that “when the projected production over certified product is exceeding the non-certified production then mill should:”
Inform RSPO Certification Body (CB) that related to IT System/E-trace. Certification Section, EHS Department will assist the communication after get information from Head of Mill Unit and Sales Department
Re analysing the existing production data and three-month report
Calibrating and recheck weight bridge and supporting tools
Set projection over new certified product by considering the level of RSPO conversion ratio that in line with supply chain model.
Based on document‟s verification in mill‟s administration unit, since the date of certification (12th September 2013) until the Surveillance-01 activity (01st September 2014):
Number of CPO production in Ujung Tanjung Mill is 5,014.90 ton, while the projected production in a year was 17,183.09 ton.
Number of Kernel production in Ujung Tanjung Mill is 1,274.29 ton, while the projected production in a year was 4,630.71 ton.
From the above explanations, total CPO and Kernel production are under the projection production.
Status: Full compliance
3 Record keeping
3.1
The facility shall maintain accurate, complete, up-to-date and accessible records and reports covering all aspects of these requirements.
Ujung Tanjung Mill keeps documents and document control unit manages these documents, related documents, such as:
List of FFB‟s supplier
SPB nucleus estate
SPB plasma estate
weight ticket in nucleus estate and smallholder estate
Product delivery note
Daily Production Report
SOP for acceptance
Product-quality analysis report
When the documents need to be revised, then the document control unit will coordinate with vice management and will be approved by top management. Ujung Tanjung POM knows about document review and able to present related documents to the implementation of supply chain, which are being recorded and well stored.
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Status: Full compliance
3.2 Retention times for all records and reports shall be at least five (5) years.
In line with the identification and traceability procedure, number No. PT IMT/SOP/01 regarding the documentation storage based SOP for document control and storage duration No. SOP/SPO/SMART/LH03 (clause I) about document storage, which explains the storage duration and document record in SPO secretariat, is 5 years. Based on document‟s review in 2009, the documents are well stored by the management unit of Ujung Tanjung Mill in archive warehouse and are placed in information box according to its period. sample of documents, which are being stored in warehouse such as:
Fruit delivery order (SPB) number 13,330 on 26th February 2009, harvesting block (A-27 and A-28 Division-7 Ujung Tanjung Estate), number off bunches (432), brondolan (loose fruit), taxation weight, gross weight, tarra weight, net weight (8,960 kg).
Weighbridge Card (Tiket Timbang) number A041808 on 26th February 2009, type of product, time, vehicle number, net weight, estate origin, driver‟s name.
Laboratory analysis result on 09th July 2009, CPO source, vehicle number, sample code, temperature, analysis hour, analysis result (FFA, moisture, dirt)
Permit for tank truck
Permit letter to enter mill
Permit to load
Permit letter to leave mill
Minute of weighing
SPB Delivery
Daily production report in December 2009
Status: Full compliance
3.3 (a) The facility shall record and balance all receipts of RSPO certified FFB and deliveries of RSPO certified CPO, PKO and
palm kernel meal on a three-monthly basis. (b) All volumes of palm oil and palm kernel oil that are delivered are deducted from the material accounting system
according to conversion ratios stated by RSPO. (c) The facility can only deliver Mass Balance sales from a positive stock. However, a facility is allowed to sell short.
a. Management unit of Ujung Tanjung Mill is able to present record for balancing the entire certified FFB‟s acceptance, SPO, and plam kernel in monthly document IN OUT CERTIFIED PRODUCT, which explains the accepted FFB, total processed FFB, CPO production, Kernel production, Delivered CPO, delivered Kernel, Stock CPO, Stock Kernel. Mill Manager and Traceability Officer will verify these documents.
b. Delivered CPO and Kernel information has been calculated in accounting system in Mass Balance certified product CPO and Kernel Ujung Tanjung, which has information like starting stock, production, delivery, final stock.
c. During the audit, Ujung Tanjung Mill produced CPO and Kernel from January to Augustus 2014, FFB‟s acceptance to CPO sale are not using RSPO certified product, but CPO and Kernel sale are using another type of certification (ISCC – International Sustainability Carbon Certification).
Based on document‟s review, there is an evaluation over 3-month CPO and kernel production report due to miss calculation (formulation) by giving corrective actions identification, such as re-calculating the Mass Balance report for 3 months period from October 2013 to August 2014 based on mill‟s production report. Company‟s preventive actions such as:
Head of administration unit (KTU) as traceability officer develops Mass Balance report with a close coordination with Mill Manager and SPO unit to review this report.
Periodically submitted Mass Balance three-month report to EHSD Dept. Sustainability Division and should be accepted every date 10 in consecutive month at the latest.
If Mass Balance 3 three-month report has been reviewed and accepted, then this report will be archived in SPO officer room in Ujung Tanjung 12 Mill unit.
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Status: Full compliance
3.4 The following trade names should be used and specified in relevant documents, e.g. purchase and sales contracts, e.g. *product name*/MB or Mass Balance. The supply chain model used should be clearly indicated.
Ujung Tanjung Mill is able to present documentation evidence in Sales Contract no. DIC/1952/130814/0001 on 13th August 2014 with buyer PT.Buana Wiralestari Mas and CPO product amount 300,000 kg. For Ujung Tanjung Kernel product will be sold to third party as certified product CPO product sale is not using RSPO certified claim. From the issuance of RSPO certified to surveillance-01, Ujung Tanjung Mill does not sale RSPO certified CPO and Kernel.
Status: Full compliance
3.5 In cases where a mill outsources activities to an independent palm kernel crush, the crush still falls under the responsibility of the mill and does not need to be separately certified. The mill has to ensure that the crush is covered through a signed and enforceable agreement.
From the issuance of RSPO certified to surveillance-01, Ujung Tanjung Mill only sales kernel to third party and does not process its own kernel.
Status: Full compliance
4 Sales and goods out
4.1
The facility shall ensure that all sales invoices issued for RSPO palm oil delivered include the following information:
(a) The name and address of the buyer
(b) The date on which the invoice was issued
(c) A description of the product, including the applicable supply chain model (Segregated or Mass Balance)
(d) The quantity of the product delivered
(e) Reference to related transport documentation
Ujung Tanjung Mill does not sale product, billing/ invoice consists of information such as: Billing number DII/1952/0814/00010: a. Buyer name is PT Buana Wiralestari Mas with address Sinar Mas Land Plaza Menara 2 Lt.30, Jl.MH Thamrin No.51
Gondangdia Menteng, Jakarta Pusat DKI Jakarta - 10350 b. Billing date is 16th August 2014 c. Name of delivered product such as Crude Palm Oil with FFA specification maximum 5% and maximum Moisture 0.5% d. Total delivered product is 300,470 Kg e. The used transport is bulk delivery type Sample of used document is Delivery Order No 1952/KER/1952/14/L002 on 10th March 2014 that explains the Supply Chain claim product Mass Balance Model amount 32,210,000 Kg.
Status: Full compliance
5 Training
5.1
The facility shell specifies and provides the training for all staff as required to implement the requirements of the Supply Chain Certification Systems.
Ujung Tanjung Mill has delivered training for its personnel related to the implementation of supply chain method, like on 22nd August 2014. Agus Gunawan – well trained sustainability division staff presented the training and followed by 26 participants, who consist of head of security, grading officer, weighbridge operator, estate sustainability officer, Estate and mill administration officer). Training module covers the revision over Information on RSPO SCCS Model Mass Balance and Segregation
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Implementation. Interview with security officer in mill‟s entering gate and weighbridge operator in Mill, auditor team found that person in charge on supply chain process has understood the mechanism for accepting FFB and its record.
Status: Full compliance
6 Claims
6.1 The facility shall only make claims regarding the use of or support of RSPO certified oil palm products that are in compliance with the RSPO Rules for Communications and Claims.
Procedure in Ivo Mas Tunggal states that it should put RSPO certified claim over its utilization and support that in line with RSPO regulation regarding to communication and claim. For instance, the utilization does not use double claim on its CPO and Kernel sale because Ujung Tanjung Mill also has another certificate with different scheme, which can be used on CPO and Palm Kernel sale.
Status: Full compliance
3.3. Conformity Checklist of Certificate and Logo Use (Only apply for Surveillance Assessment Report)
1. Evidence of permission or approval certificate and logo from Certification Body which submitted by Client
X or√
ASA-01 Ujung Tanjung mill (PT Ivo Mas Tunggal) has had approval / permit to use the certificate with the
number MUTU-RSPO/030and Confirmation Letter “Sertifikat RSPO dan Aturan Penggunaan
Logo”.
Status: Full compliance
2. Implementation of certificate and logo used by Client comply with size and type (shape) against Guideline of Logo Use
X or√
ASA-01 The certificate holder does not use the logo on-product and off-product in the scope of Ujung
Tanjung Mill of PT Ivo Mas Tunggal
Status: Full compliance
3. Implementation of Certificate and Logo is not used on product
X or√
ASA-01 The certificate holder does not use the logo on-product and off-product in the scope of Ujung
Tanjung Mill of PT Ivo Mas Tunggal
Status: Full compliance
4. Controlling of Certificate and Logo, including withdrawing inappropriate logo.
X or√
ASA-01 The certificate holder does not use the logo on-product and off-product in the scope of Ujung
Tanjung Mill of PT Ivo Mas Tunggal
Status: Full compliance
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3.4. Summary of RSPO Partial Certification.
The Management Unit name, under subsidiaries:
2.1
There is compliance with all applicable local, national and ratified international laws and regulations.
X or√
The entire units operating under the PT Ivo Mas Tunggal organization (subsidiary) carry out the certification process according to TIME BOUND PLAN and 100% certified
Status: Full compliance
2.2
The right to use the land can be demonstrated, and is not legitimately contested by local communities with demonstrable rights.
X or√
The entire units operating under the PT Ivo Mas Tunggal organization (subsidiary) carry out the certification process according to TIME BOUND PLAN and 100% certified
Status: Full compliance
6.3
There is a mutually agreed and documented system for dealing with complaints and grievances, which is implemented and accepted by all parties.
X or√
The entire units operating under the PT Ivo Mas Tunggal organization (subsidiary) carry out the certification process according to TIME BOUND PLAN and 100% certified
Status: Full compliance
6.4
Any negotiations concerning compensation for loss of legal or customary rights are dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions.
X or√
The entire units operating under the PT Ivo Mas Tunggal organization (subsidiary) carry out the certification process according to TIME BOUND PLAN and 100% certified
Status: Full compliance
7.3
New plantings since November 2005, have not replaced primary forest or any area required to maintain or enhance one or more High Conservation Values.
X or√
The entire units operating under the PT Ivo Mas Tunggal organization (subsidiary) carry out the certification process according to TIME BOUND PLAN and 100% certified
Status: Full compliance
7.5
No new plantings are established on local peoples’ land without their free, prior and informed consent, dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions.
X or√
The entire units operating under the PT Ivo Mas Tunggal organization (subsidiary) carry out the certification process according to TIME BOUND PLAN and 100% certified
Status: Full compliance
7.6
Local people are compensated for any agreed land acquisitions and relinquishment of rights, subject to their free, prior and informed consent and negotiated agreements.
X or√
The entire units operating under the PT Ivo Mas Tunggal organization (subsidiary) carry out the certification process according to TIME BOUND PLAN and 100% certified
Status: Full compliance
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3.5 Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components.
3.5.1 Identification of Findings, Corrective Actions and Observations at ST2 Assessment
CAR No
Ref Std Finding Area Grade Time
Limits Corrective Action Observation Status
Closing Date
2013.03
Major 2.1.1
Regulatory Compliance Based on interviews with workers of Ujung Tanjung Estate, Division III, is known that personal protective equipment such as Boat shoes are not provided by the company. This is not comply with Permenaker. No 8 year 2010 Article 2.
Esatate
Major Before the
report send
Companies must personal protective equipment for free to workers.
5 June 2013 There is available evidence handover on June 3rd, 2013 the provision of PPE such as boots to workers of Ujung Tanjung Estate. Given for 40 people and one of is on behalf of Ponijem.
Closed 5 June 2013
2013.04
Major 4.7.1
Implementation OHS Policy
Based on field visits and observations in
Ujung Tanjung Tanjung Mill and Estate,
There is workers do not use PPE such
as:
Observations on May 30th, 2013, 2
harvesters who are harvesting in
Ujung Tanjung Estate, Division III,
Block E07 did not use PPE.
Personnel dispatch CPO Ujung
Tanjung Mill did not use a helmet
when doing the job
Grading worker on behalf of
Rumain did not use gloves when
doing the job.
POM and
Estate
Major Before the
report send
Companies must perform in accordance with policy implementation K3 which has been owned.
5 June 2013 The company has improvemed related to
implementation OHS policy, such as:
The Company publishes and socialize
letter No 02/RC-PC/Region
Siak/Juni/2013 dated June 5th , 2013
about mandatory use of PPE in all
operational activities.
Perform engineering techniques in
helmets of dispatch officers with add
straps.
Socializing IK Grading and affirmation
PPE usage.
Closed 5 June 2013
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CAR No
Ref Std Finding Area Grade Time
Limits Corrective Action Observation Status
Closing Date
2013.05
Minor 4.7.3
Implementation of Risk Identification Based on the results of field visits in Ujung Tanjung Mill WWTP ponds known that the implementation of risk identification is not appropriate, because it can still be accessed by someone other than the officer.
PKS Minor S 1 Companies should ensure implementation of risk identification has been carried out in accordance with the recommendation of risk identification.
5 June 2013 The company has made improvements in the identification of risks related to the implementation of the WWTP as a barrier making entered dijalur WWTP area, the addition of a prohibition sign warnings for unauthorized entry. There are minutes of installing the barrier of entry dated June 3, 2013.
Closed 5 June 2013
2013.06
Minor 4.7.6
First Aid Emergency Box Based on field visits in Workshop, Ujung Tanjung POM P3K found first aid emergency box did not appropriate with a list of owned (glass eye wash and distilled water replaced with mineral water )
PKS Minor S 1 Companies must ensure all equipment in first aid emergency box appropriate with the list.
5 June 2013 The company has shown evidence of improvement completeness first aid emergency box at the site such as: Handover of equipment first aid emergency box such as eye wash cups and distilled water to officers in Workshop Ujung Tanjung POM dated June 4th , 2013.
Closed 5 June 2013
2013.07
Minor 5.2.2
HCV officers Based on interviews with HCV officers in Ujung Tanjung Estate on behalf Mr. Rizki Karnain, is known that the officers have not been trained HCV.
Estate
Minor S 1 Officers must ensure that the designated HCV officer have been trained .
5 June 2013 The Company has conducted training for HCV officers in Siak region conducted on June 3rd , 2013 in the RC / PC Office Siak Region.
Closed 5 June 2013
2013.08
Minor 5.6.1
Pollution Reduction Efforts Based on field visits in Ujung Tanjung Estate Division IV Block D21 is known that there is a farm tractor No.. WTR4/23 have oil leakagein the hose that cause oil droplets to the ground.
Estate
Major Before report send
The company must demonstrate an effort to avoid pollution due to operational activities.
5 June 2013 The company has made efforts to avoid
pollution due to operational activities
through the following activities:
Replacement hose tractor ford WTR4-
23.
Socialization IK Tractor Ford to farma
tractor operator on June 5th , 2013
which followed 19 operators.
Closed With Observation
5 June 2013
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CAR No
Ref Std Finding Area Grade Time
Limits Corrective Action Observation Status
Closing Date
Evaluate the leakagethat occurred and
make preventive plans
It will observe in the next visit.
3.5.2 Identification of Findings, Corrective Actions and Observations at ASA-01 Assessment
CAR No
Ref Std Finding Area Grade Time
Limits Corrective Action Observation Status
Closing Date
During the first surveillance assessment there was no non conformance identied
3.5.3 Opportunity for Improvement
No Ref Std Descriptions
1. Minor
4.1.2
Fruit delivery order should be completed with signature
2. Minor
4.7.2
Company is suggested to ensure that personnel medical test result will be informed to entire personnel.
3. Major
4.8.2
Certificate holder should re-document the evaluation evidence over trainings.
4. Minor
6.1.3
Completing record over interview result and list of visited-stakeholders in Environmental Management Plan – Environmental Monitoring Plan (RKL-RPL) implementation report and internally social impact management and monitoring.
5. Minor
6.8.1
Identification over work opportunity for people with disability could be documented.
6. SCCS
E.3.3
Company needs to ensure the validity of mechanism to calculate certified product (CPO and Kernel).
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3.5.4 Noteworthy Positive Components
No Descriptions
1. Has earned „proper blue‟ from related agency.
2. The realization of CSR program is to improve and empower local community‟s economic condition.
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3.6 Summary of Arising Issues from Public, Management and Auditor Response
Public Issues (Institution/ NGO/Community)
Management Responses Auditor Responses
Head Jambai Makmur Village
Local community consists of migrated people from Javanese ethnic, Batak, Bali etc.. This village just be separated from Belutu Village in 2010.
Most of villager work for PT Ivo Mas Tunggal.
PT Ivo Mas Tunggal has some programs for Jambi Makmur Village, such as scholarship, road maintenance assistance, support on independent day commemoration, etc.
At present, there is no issue over environment pollution due to PT Ivo Mas Tunggal operation activity
Company has a good relationship with local community as part of company‟s social concern
PT Ivo Mas Tunggal has implemented principle 1 related to transparency, criteria 4.4 related to water quality and quantity‟s protection and criteria 6.11 related to contribution toward local development.
Youth Leader in Jambai Makmur Village
PT Ivo Mas Tunggal program for Jambai Makmur Vilage such as assistance to provide sport equipment and road repair (according to youth opinion)
At present, there is no negative issue related to company
Company concerns over youth group existence as part of company‟s social concern
PT Ivo Mas Tunggal has implemented criteria 4.4 related to water quality and quantity‟s protection and criteria 6.11 related to contribution toward local development.
Gender committee member / Head of Posyando (Integrated Service Station) in Ayu II Sub-village, Jambai Makmur Village
Company assists posyandu‟s activity such as company lends a room ad its furniture for posyandu; company provides vehicle for posyandu member when they have to travel to Sub-district; company gives grant to support posyandu‟s activity and provides support from company‟s midwife and physician.
At present, there is no negative issue from community
Company concerns supports posyandu (Integrated Service Station) in order to participate in children‟s health improvement
PT Ivo Mas Tunggal has implemented criteria 4.4 related to water quality and quantity‟s protection and criteria 6.11 related to contribution toward local development.
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Public Issues (Institution/ NGO/Community)
Management Responses Auditor Responses
Head of Kandis Kota Village
Company has CSR activities like establishing artesian well and clean water facility for local community, grant assistance on religious and national ceremony.
In regards to P2WKSS (Improving women empowerment in order to increase community‟s social welfare) competition in 2014 for Siak District level, and Kandis Kota Village as representative village from Kandis Sub-district have submitted proposal to company to provide 50 units waste bin, fertilizer, medical vegetation for living-apothecary, however, there is no response from company yet because the competition will be hold at end of September 2014.
Positive impact over company‟s presence such as: recruitment for local community (as daily worker), increasing community‟s livelihood (procurement ability) and community‟s welfare, encouraging community to cultivate palm oil on their yard/ land.
Negative impact over company‟s presence such as: increasing over criminality like motorbike stealing, economic competition among community especially over transmigrated community from outside Sub-district or outside Province that have a different ethnicity with origin people and origin people (Sakai People) seem to have limited ability to compete.
Company has delivered socialization related to forest fire and plantation fore by giving assistance in a form of 2 units robin pump (robin machines have been handed to Sub-district office)
Company has not conducted socialization over protective wildlife and natural vegetation. so far, there is no more ecosystem for wildlife and natural vegetation because all this ecosystem have changed into residence and plantation (long time age, there was an area for Ulin Trees)
Company keeps implementation of its CSR program for local community
The requirement over waste bin from Kandis Kota Village has been prepared and will being handed over on 22nd September 2014.
Company keeps providing work opportunity for local community based on their need and skills.
Company has collaboration with legal agency (police department) to deliver socialization for local community regarding to public order, traffic rule, gambling and narcotics on 08th September 2014 and this kind of activity will be sustained and will be delivered periodically
Company is concern to protect environment from fire risk
Company has delivered socialization for local community about protection over wildlife and natural vegetation. Company also sets HCV area in plantation area and makes socialization in a form of signboard installation.
PT Ivo Mas Tunggal has implemented criteria 4.4 related to water quality and quantity‟s protection; Major indicator 5.5.3 related to field fire emergency response and criteria 6.11 related to contribution toward local development.
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Public Issues (Institution/ NGO/Community)
Management Responses Auditor Responses
Local Contracto
Contractor (CV Kampar Mas) has been cooperating since 1984, for some activities, like establishing harvesting bridge, road pavement, artesian well (4 units), landfill for empty fruit bunches in estate and transporting FFB
Contractor acknowledges that the entire payment have been done in time, but after June 2014 there is no more work contract
Positive impact: Company presence helps to provide work opportunity, thus community‟s economic and livelihood may increase.
Company offers work opportunity for local contractor as part of company‟s concern to empower local community and increase their skill and livelihood.
The offered-opportunity is based on their need and skill.
PT Ivo Mas Tunggal has implemented criteria 6.11 related to contribution toward local development.
Non-governmental Organization – “Sakai Lestari” Nature Lover Group
Related to environment-concern (forest fire, field/plantation) in 2014, NGO has submitted mask proficiency to company and company has handed over 10,000 unit mask (has been distributed to local community)
Related to environment-concern (riparian area‟s conservation to prevent erosion), company has handed over some type of tree and has been cultivated to develop ecosystem for monkey. Animals within company‟s plantation area are prohibited to hunt.
Related to social-concern, there was a Qor‟an recital competition in Ramadhan month 2014 for orphan and company gave 60 units Al Quran.
NGO has suggested company not to pollute rivers within plantation area like Belutu River, Tantao River, Samsam Rive
Company concerns over non-governmental organization‟s activity surround plantation area, especially activity with positive impact toward environment, social, religion and education.
PT Ivo Mas Tunggal has implemented criteria 4.4 related to water quality and quantity‟s protection; criteria 5.2. Related to HCV area, Major indicator 5.5.3 related to field fire emergency response and criteria 6.11 related to contribution toward local development.
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Public Issues (Institution/ NGO/Community)
Management Responses Auditor Responses
with mill‟s waste because these area are the origin ecosystem for indigenous fish in Siak Sub-district such as, Baung Fish, Lais Fish and Toman Fish. These fishes might be catch but not poisoned or electrocuted. Company has assisted to establish prohibition mark like pictures and statements as a module for socialization in 2013 in Sub-district, which delivered by NGO “Sakai Lestari” nature lover group
Trees cultivation (like sengon) along roadside in Samsam Estate to prevent pollution (dust) in community‟s residence.
Company does concern on local community and gives response within 1 week at the latest.
Company gives direct facilitation for Sakai farmer regarding to vegetable/chilli cultivation. For instance, in 2013 at Mindal (Caltex land in Belutu Village) chilli farmers are accompanied by Mr Yitno from Nenggala Estate, Mr Sukam from Samsam Estate and Mr Edi from Palapa Estate.
Company had received 3 persons from Sakai Ethnic to work as personnel in Libo Estate, such as 2 males (graduated from senior high school) to work in field and 1 female (graduated from SMK) to work in the office.
Company is highly responsive and never has a conflict with local community and is expected to sustain this condition and to improve it.
Women committee of Kandis Kota Village
Company has helped orphan on Safari Ramadhan 2014 activity, PKK (break fasting together, Qor‟an recitation activity) in Division-1 Libo Estate by providing venue (mosque)
In regard to P2WKSS Improving women empowerment in
The requirement over waste bin from Kandis Kota Village has been prepared and will be handed over on 22nd September 2014
PT Ivo Mas Tunggal has implemented criteria 6.11 related to contribution toward local development
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Public Issues (Institution/ NGO/Community)
Management Responses Auditor Responses
order to increase community‟s social welfare match in 2014 for Siak District level, and Kandis Kota Village as a representative village from Kandis Sub-district, they have submitted proposal to company to provide 50 units waste bin, however, there is no response from company yet.
Company has not conducted socialization over protective wildlife and natural vegetation for local community in Kandis Kota Village
PKK also explains that company has provided direct assistance to mosque Al Hidayah in Kandis Kota Village in a form of matrass.
in 2013, company repaired road condition (road expansion and trench digging) along 500 M by conducting working-together activity and sending heavy equipment and its operator to Kandis Kota Village
In 2012/2013, company has facilitated eyes examination and gave spectacles and free-medicine for local community.
Company will deliver socialization for local community in Kandis Kota Village about wildlife and natural vegetation protection, which is planned to be conducted in October 2014 in a form of calendar and posters.
Karang Taruna/ Youth Club
In 2010/2011 There were some activities like fogging (eradicating dengue) together with Puskesmas and established fire station
For soccer tournament and painting tournament in 2010 and 2012, company has given assistance in a form of budget proficiency.
In 2012, there was a discussion with company‟s officer (Mr Kurnia and Asisten Afdeling in Libo Estate) regarding the empowerment for Karang Taruna Member as personnel in company; however, there is no realization over this discussion because no later after this discussion, Mr Kurnia has been mutated.
Company‟s existence offers positive impact for local
Until now, company concerns on karang taruna‟s activity surround plantation area, especially activity that is related to health, sports, religious activity and education as part of company‟s social concern.
PT Ivo Mas Tunggal has implemented criteria 6.11 related to contribution toward local development
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Public Issues (Institution/ NGO/Community)
Management Responses Auditor Responses
community because company always provides assistance for local community
Karang Taruna is expecting company to assist the establishment of sport facility such as volleyball and badminton yard and provides work opportunity for them.
Environment Agency in Siak District
PT Ivo Mas Tunggal always obeys the reporting procedure especially the one that related to environment
At present, environment impact assessment and RKL are in an addendum process and Environment Agency is waiting the loan letter between company and PT Chevron.
No complain from external party like community or other parties related to company‟s replanting activity
River‟s water examination-result report shows that BOD and COD are above standard threshold, this finding has been analysed by monitoring department and no incoming complain to related institution. This finding will become an observation object for the next surveillance.
What Environmental Agency means was the MoU/ agreement about activity in overlapping area between PT. IMT and PT. Chevron (based on MoU No. 2A/OVL-IMT/96), instead of land agreement between company and PT Chevron as further mentioned. company also had handed over the intended-MoU directly on 11th September 2014.to Environment Agency, which was received by Ms Mashithah
Company has taken water samples from river every 6 months. company takes 2 samples from each river such in from river headwater and downstream
Based on examination, BOD and COD are above standard threshold because the natural condition of this river BOD and COD already above environment standard threshold
PT Ivo Mas Tunggal has implemented criteria 4.4 related to water quality and quantity‟s protection; criteria major 5.1.
Plantation Agency in Siak District
Company never send planation business report and replanting activity report to Plantation Agency in Siak District
In line with company‟s IUP and Ministry of Forestry Regulation 98/2013, PT Ivo Mas Tunggal does not have responsibility to establish estate for community, however,
Company sends plantation business report every semester to Directorate General of Plantation and carbon copy Plantation Agency in Riau Province as well as Plantation and Forestry Agency in Siak District based on letter No. 25/IMT/DL/VII/2014 on 25th July 2014 and
PT Ivo Mas Tunggal has presented the evidence over plantation business report deliverance PT Ivo Mas Tunggal implements principle 1 related to transparency.
PT. MUTUAGUNG LESTARI
ASSESSMENT REPORT
SPO – 4006a.5 Page 48 Prepared by Mutuagung Lestari for Ujung Tanjung POM – PT Ivo Mas Tunggal
Public Issues (Institution/ NGO/Community)
Management Responses Auditor Responses
Plantation Agency in Siak District suggests PT Ivo Mas Tunggal to establish and to mentor community
There is information letter that was sent by Plantation Agency in Siak District to PT Ivo Mas Tunggal, such as about: 1. ISPO Certification, letter No 525.7/PPUP/2014/1929 on
12th May 2014 (no information about the receiver); 2. Plantation business report, letter No 525.7/Dishutbun-
PPUP/2014/1887 on 08th May 2014 (no information about the receiver);
3. Progress on water reservoir construction and pond, letter No 525.7/Dishutbun-PPUP/1613 on 22nd April 2014 (no information about the receiver), however no response from company above these letters yet.
have been received on 01st August 2014 by Ms Yanti Sambas- Plantation and Forestry Agency in Siak District (receipt has been shown to PT MAL‟s auditor - Ms Fuji).
Company is willing to cooperate with local community with requirement that community‟s lad is not located within forest area (protected forest area, HTI etc).
Company has sent report to Plantation and Forestry Agency in Siak District related to information like below: 1. PT. Ivo Mas Tunggal has earned plantation
business class certificate 2. PT. Ivo Mas Tunggal has earned ISPO
certificate 3. Company has sent plantation business
activity domestic investment and foreign investment (PMDN/PMA) report semester 2 in 2013 and plantation business activity PMDN/PMA report semester 1 in 2014
Until today, company has not received letter from Plantation and Forestry Agency in Siak District related to information request about water reservoir establishment and pond.
Manpower and Transmigration Agency in Siak District
Company has regularly submitted its periodic report to related agencies like P2K3 report, manpower report, work accident report and labour social insurance (Jamsostek) report.
Company has set personnel salary based on the applicable
Company always commits to obey the entire applicable regulation and policy especially related to manpower.
PT Ivo Mas has implemented major indicator 2.2.1 related to its compliance toward the applicable regulations.
PT. MUTUAGUNG LESTARI
ASSESSMENT REPORT
SPO – 4006a.5 Page 49 Prepared by Mutuagung Lestari for Ujung Tanjung POM – PT Ivo Mas Tunggal
Public Issues (Institution/ NGO/Community)
Management Responses Auditor Responses
minimum wage in Siak District.
Manpower Agency has granted permit to utilize paraquat for PT Ivo Mas Tunggal.
PT. MUTUAGUNG LESTARI
ASSESSMENT REPORT
SPO – 4006a.5 Page 50 Prepared by Mutuagung Lestari for Ujung Tanjung POM – PT Ivo Mas Tunggal
4.0 CERTIFIED ORGANISATION'S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
4.1 Formal Sign-off of Assessment Findings
Hereunder sign by management representative from inspected company to acknowledge a field assessment and agree for all content explained in this assessment report, included of non-compliance findings.
Signed on behalf of:
PT IVO MAS TUNGGAL
Mutuagung Lestari
Head of Environment Department
Lead Auditor
Ismu Zulfikar
Octo HPN Nainggolan
Monday, 6 October 2014
Monday, 6 October 2014
PT. MUTUAGUNG LESTARI
ASSESSMENT REPORT
SPO – 4006a.5 Page 51 Prepared by Mutuagung Lestari for Ujung Tanjung POM – PT Ivo Mas Tunggal
No Institusi/LSM/Masyarakat Alamat Telepon/ Email Bentuk
komunikasi Tanggal
Respons
Ya Tidak
1 Badan Lingkungan Hidup Kab. Siak (Environmental Agency)
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