Standardization and GIDEP

Mutual Support is Critical!

About GIDEPMissionMission

• Foster technical information sharing among Government agencies and Industry partners to:

• Increase systems’ safety, reliability, and readiness• Reduce systems’ development, production, and

ownership costs

About GIDEP

HistoryHistory

Cabinet Departments

DOCANSI

TAITANACLA

APLACILAC

APEC/SCSC

ISO

PR

I-N

adca

p

FQS-I

APLMF

BIPM

APMPOIML

IAS

AIH

A

SSOs & Consortia

without ANSI accreditation

TPSCSC-S&TB

IAAC IAF JTC1 IEC

COPANTPAC

Executive OfficeOf the President

USTR

OM

B

U.S. Standards and Conformity Assessment System

International

Regional

Government

Non-Government

Program / Body

L.A.B

ASQ

ANAB accredited QMS/EMS Certifiers

ANSI accredited Product Certifiers

ANSI accredited Personnel Certifiers

SDOs with ANSI

accredited procedures

CAPC

USNC

IPC

Board

IECTAGsIEC

TAGs

USNCIEC

TAGsIEC

TAGsIEC

TAGs

USISO

TAGs

ISO/IECGuides62 / 66(17021)

ISO/IEC Guide

65

ISO/IEC 17024

QMS/EMS Certified Product/Service

Providers

Certified Products

(Processes, Services)

CertifiedPersonnel

ANSs(American National

Standards)

US Private & Government

Sectors:Organizations,Government,Companies,

Trade Associations, Consumers,Educational Institutions,Individuals,

Others

NPC(Accreditation of Certifiers)

Non-ANS Standards

AIC

(Accreditation of Laboratories)

A2LA

ACLA

SS

Accredited Laboratories

Tested Products

(Processes, Services)

ITU Sector Members

ITAC

Policy Technical(Accreditation

of SDOs)

* Institute policy committees& councils

SIM

NIST

Sta

te

US&FCS

MAC

MAS

Standards Liaison

Laboratories / Metrology

200+ FCS Officers worldwide including 4

Regional Standards Attachés

Oth

ers

NATOABCAASIC

DO

E

DO

D

VA

Tre

asu

ry

DO

L

DO

J

DO

I

HU

D

HH

S

DO

Ed

USD

A

DO

C

FDA

OSH

A

ES&

H

Other Agencies

NSF

USPS

FCC

EPA

NR

C

NASA

ITC

GSA

FTC

CPSC

TSP

Recognition (via ISO/IEC 17011)

PASC

StandardizationAccreditation

Other iSDOs(Accreditation of Certifiers)(Accreditation of Laboratories)

(Metrology)(Standardization)

(Standardization-Telecom)

(Cer

tifica

tion)

(Tes

ting)

(Sta

ndar

diza

tion)

ANSI Essential

Requirements

ISO/IEC17025

DH

SWTO

TBT

ICSP

(Members)

ITAC16

US Private Sector

APEC-TEL

Inquiry point

ITU

CITEL

LegendACICIP

EB

CIP

NSBs

ESOs

Others

Other SDOs

DO

TN

HTSA

FEM

A

Members

IPRPC

TS

SSD

NVCASE

NVLAP

NCSCI

Types of Standardization Documents Used by DoD

(29,000+ Active Documents)As of August 2008

MilSpecs & Stds40%

FedSpecs & Stds5%

CIDs17%

NGS31%

ISAs7%

NGS = Non-Government StandardCID = Commercial Item DescriptionISA = International Standardization Agreement, e.g. NATO STANAG

REDUCE COSTS

Standardizing on Aerospace Spacers:

Reduced inventory by over 1200 types of spacers

Cost avoidance of $6M over 5 year period

Parts Standardization

• Standardization leads to standard processes, parts and interfaces.

• GIDEP exists to exchange information about parts and processes that are common between systems.

• GIDEP most important for broadly used parts since “quality escapes” can be harder to track down, i.e. cannot locate all “inferior” parts.

“But we are TQM, Acq Reform, Lean 6-Sigma …!”

• In 1993, GAO determined 15% chance of QA/QC discovering non-conformance (starting in industry supply chain through govt receipt/inspection/use).

• Now we have even fewer inspection points,• Multiple supply chains, • Obsolescence driven gray markets,• Performance Based Logistics,• Just in time delivery …

A Community View

• When nonconforming products or processes are discovered it is essential to shorten reaction time across the community to purge the problem before it gets to warfighter/public

• High likelihood that what you discovered is still unknown to the many others who use the part (because of std parts/processes).

Voluntary vs Mandatory

• Voluntary reporting does not work

• Dept of Commerce study on Counterfeits:– ~ 9000 incidents of counterfeits in 2008– 10% of respondents said they know to report

to GIDEP: should equal ~ 900 reports.– Actual GIDEP statistics: 35 reports/88 parts.

• CPSC has a big hammer.

Don’t you hate it when your laptop bursts into flames?

•In 2006, overheated lithium-ion batteries in laptop computers caught fire•Dell recalled 4.1 million notebook batteries•Apple, Dell, Hewlitt-Packard, Lenovo, and other companies formed standards committee under IPC – Association of Connecting Electronics Industries

•More efficient than each company devising individual solution to common problem•Take advantage of multiple experts

•Battery standard due in July 2007

Notification through CPSC is mandatory

Counterfeit ReportingNumber of Documents & Parts

0

5

10

15

20

25

30

35

40

45

1993

1994

1995

1996

1997

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

2008

2009

No

. D

ocu

men

ts

0

20

40

60

80

100

120

No

. P

arts

Number of Documents Number of PartsCounterfeit Reporting

Cumulative Number of Documents & Parts

0

20

40

60

80

100

120

140

160

1993

1994

1995

1996

1997

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

2008

2009

No

. D

ocu

men

ts

0

50

100

150

200

250

300

350

400

No

. P

arts

Docs Parts

ANN submitted w/o partsANN submitted w/o parts

Dept. of Commerce Survey indicated more than 9,000 counterfeit incidents during 2008.

The survey also indicated that less than 15% of Original Component Manufacturers (OCM) and Board Assemblers either checked a database for information or submitted data to a database when coming into possession of a counterfeit part.

Dept. of Commerce Survey indicated more than 9,000 counterfeit incidents during 2008.

The survey also indicated that less than 15% of Original Component Manufacturers (OCM) and Board Assemblers either checked a database for information or submitted data to a database when coming into possession of a counterfeit part.

. . .

Many other counterfeit cases have been discovered by users, but were not reported via GIDEP.

Data shown does not reveal instances where a GIDEP notice alerted another user who subsequently found counterfeits as a result of the notice.

Component manufacturers are aware of counterfeit cases involving their products, but generally do not report those cases via GIDEP or industry “watch dog” organizations.

We have been informed that one Government organization has reportedly discouraged such GIDEP notifications for fear of undermining a government investigation, but have had other Government agencies applaud GIDEP notifications.

In GIDEP

In GIDEP

FAR 46.402

46.407  Nonconforming supplies or services.

(a)The contracting officer should reject supplies or services not conforming in all respects to contract requirements

OFPP 91-3

• Current GIDEP Policy document:– OFPP-91-3, issued in in 1991 after the

counterfeit aerospace fastener issue was discovered in DOE regulated industry

– DOD already used GIDEP so policy aimed at making rest of Executive Branch participate.

– Says “Federal Agencies shall participate in GIDEP”

91-3 Language• Purpose. … it will help eliminate instances where individual agencies or their

contractors acquire products and materials previously identified as nonconforming by other agencies. 

• Background. … The Federal Acquisition Regulation (FAR) Part 46.407 requires that contracting officers ordinarily reject nonconforming products … Nonconforming products often result from the failure of suppliers to adequately control quality and in some instances from criminal intent.

• Policy. … Information shall be exchanged among agencies about nonconforming products. Use the existing Government/Industry Data Exchange Program (GIDEP)

• a. Screening Information. Information should be submitted to GIDEP about nonconforming products that (1) do not meet the requirements of contracts (including purchase orders), catalogue descriptions or referenced specifications, or (2) are commonly available products or materials such as, nondevelopmental items, commercial off-the-shell items, National Stock Numbered items, catalogue items, and (3) if the nonconformance is not reported to GIDEP, continued supply or use could adversely affect other Government agencies or contractors.

Proposed GIDEP Policy

• All Federal Agencies and Departments shall participate in GIDEP, and compel their contractors to participate.

• All Federal Agencies and Departments shall ensure all major and critical non-conformances are submitted to GIDEP:– Regardless of where in supply chain it was

discovered– Unless all “quality escapes” can be proven to

be resolved.

What this means?

• All Federal Agencies and Departments:– Develop their internal policy to address this,

– Make participation in GIDEP and submission of “non-conformance reports” a contractual requirement, and

– Make the above requirement “flow-down” to sub-tier vendors,

BACKUP CHARTS

Corporation Docs submitted Docs downloaded

BAE 54 5,806

Boeing 58 25,778

GE 5 173

Harris 2 1,493

Honeywell 15 7,340

Northrop 16 20,712

Rolls Royce 0 35

Textron 0 568

United Tech 2 1,987

Lockheed 102 25,959

Rockwell 0 1,294Non-conformance reports cumulative from 2001-2009