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Standardizing the Documentation and Communication of the Nursing Plan of Care at the Handover Using HIT
Gail Keenan PhD, RNPI, University of Illinois, College of Nursing
Beth Yakel, PhDCo- PI, University of Michigan, School of Information
Dana Tschannen, PhD, RNField Research Director, University of Michigan, School of Nursing
Currently Funded by AHRQ (2004-2007)
The presentation reports on the YR 1findings of the study:
HIT Support for Safe Nursing Care
Multi-site study (8 unit – 4 organizations) and refinement ofthe Hands-on Automated Nursing Data System(HANDS) Method.
1 R01 HS015054-01- HHS PHS National Institutes of Health, Agency of Health Research and Quality (AHRQ)
HANDS Project Vision (1998-present)
Nurses everywhere will use the HANDS standardized technology supported plan of care Method to document and communicate about nursing care at every handover
HANDS Core Project Teams
Support Team– Annie Browning, MSPH– Elizabeth Brough, MSN, PhDc– Sally Decker, PhD, RN– Sharie Falan, MS, RN– Yvonne Ford, MS, RN– Crystal Heath, MS, RN– Mary Killeen, PhD, RN– Deanna Marriott, PhD – Rachelle Ramos, BSN, RN– Santosh Udupi, MS– Linda Scott, PhD, RN– Julia Stocker, PhD, RN– Kathleen Sutcliffe, PhD– Marcy Treder, BSN– Dana Tschannen, PhD, RN
Administrative Team– Gail Keenan, PhD, RN – PI– Beth Yakel, PhD, Co-PI– Mary Mandeville, MBA, Director
National Policy Advisory Team – Carol Bickford, PhD, RN– Connie Delaney, PhD, RN– Barbara Frink, PhD, RN– Ada Sue Hinshaw, PhD, RN– Joan Shaver, PhD, RN – Judy Storfjell, PhD, RN
Goals of HANDS Project
Standardize method for collecting and communicating plan of care information at the Handover that
1. Is useful to clinicians
2. Promotes continuity of care across nurses
3. Creates a national database of comparable, valid, and rich nursing data
4. Supports research to continuously improve nursing care and practice
Standardization Defined
“….the process by which the form or function of an artifact or technique becomes specified (Feng, 2003)”
To STANDARDIZE – MUST…
Gather SAME Data ELEMENTS Same TIME Intervals Same TERMINOLOGIES Same DATABASE Structure Apply SAME Rules for Selecting, Recording, and
Rating NANDA, NOC, and NIC Terms and Measures
Apply a common approach to standardize hand-off using HANDS care plans as foundation
HANDS Method Provides:
A common format and elements for entering and updating Plan of Care
A common database for storage and retrieval Common terminologies to enter dx, interventions
and outcomes– NANDA – Nursing Dx Terms = 167– NOC – Nursing Outcome Terms = 330– NIC – Nursing Intervention Terms = 514
A common structure (SHARE) for communicating about the Plan of Care at the handover
Research and HANDS Framework
1. Continuously scan literature for related evidence
2. Employ socio-technical research methods
3. Regularly update HANDS Framework to reflect latest evidence generated from 1 and 2
Use Socio-Technical Approach
To achieve desired goals with technology (Berg, 1999)
Involve the users Use multiple methods of evaluation –
qualitative Grow knowledge through continuous
interation of the design, evaluation, and refine cycle
Multiples Methods Used
Surveys – repeated (R)– Baseline skills, trust, safety culture, knowledge N3, satisfaction with POC and N3
Observations pre-go live, hand-off (R) Interviews, Meetings, Focus Groups (R) Think-alouds (R) Analysis of transaction logs
Core Safety Framework:HANDS Care Planning Method
(Keenan & Yakel, 2005)
Effective Nurse
Communication
Effective Nurse
Handover
HANDS METHOD RN Requirements
Update (or Create 1st) Plan of Care at Handover– Re-Rate all NOC Outcomes (minimum)– Enter correct Tally for each NIC Intervention – Enter Care Period to closest 4 hour increment– As needed:
• prioritize NANDA diagnoses• add new NANDA, NOC, and NIC terms • resolve or inactivate NANDA Diagnoses & NOC Outcomes• Adjust NIC Interventions
Use HANDS – (SHARE Format) at Handover Complete HANDS Discharge Note
Comparison of Baseline Measures N units = 4, N RNs = 193
Comp Skills
M (SD)
Know NOC
M (SD)
Know NIC
M (SD)
Trust
M (SD)
Culture
M (SD)
Unit A 3.6 (1.2) 1.8 ( .8) 1.8 (.8) 30.1 (6.3) 22.2 (4.7)
Unit B 3.2 (1.1) 2.6 (1.2) 2.6 (1.2) 32.8 (8.3) 23.6 (4.4)
Unit C 3.9 (1.0) 3.0 ( .8) 3.0 ( .9) 33.4 (5.9) 25.3 (3.8)
Unit D 3.6 (1.0) 2.3 (1.1) 2.3 (1.1) 36.5 (7.9) 25.8 (5.1)
p.valu .012 .000 .000 .001 .002
Comparison of Baseline Measures N units = 4, N RNs = 193
No significant differences – nurses satisfaction with current care
planning method (low satisfaction)– knowledge of NANDA
Term Meaning Reliabilites 3 months post go-live
Unit # RNs Terms/RN Av Correct
A 10 6 65%
B 11 6 60%
C - - -
D 8 6 79%
Observations of Report 3 Months Post
Ns – units = 3 ; – reports/unit = 2; – Total RNs all repots=14
Findings– 2 units had access to HANDS Plan of Care in
Handover – 1 had NONE– 9 of 14 RN discussed at least on NNN term in
handover– Format for unit report remained very close to
original report format for each of 3 units
6 month Post Go Live Interviews and Focus Group
N for Focus Group = off site ($50)– 6 RNs (2 sites represented)
N for Interviews (on site)= $10 for 10”– 39 RNs (all 4 sites)
Tell whatever you want to say about what is and is not working about the HANDS Method
Positive Results 6 month Post Interviews and Focus Group
• agreed new Method was superior to old• Some RNs reported exceptional satisfaction (- to +)• Role models for heedfully interrelating in report (3
units) • One unit used plans of care in rounds• Ensure current plans of care were in chart• Change was occurring and moving in the right
direction• Desiring revisions to original templates (language
learning taking place)
Needs Improvement 6 month Post Interviews and Focus Group (cont)
RNs desired consistent handover format using Plan of Care to structure it
Difficult to access most current plan at handover
Some nurses not familiar with functionality needed to individualize plans
Education was variable and not completed by all RNs on unit
Integration of Finding into Next Steps – Year 2 Units
Training revamped and standardized Units required to set-up means of tracking
compliance with training and baseline competency Handover structure has been standardized
(SHARE at Computer) and included as a baseline competency
HANDS tool improved-– Provides access to Plan of Care an HX from Pt. List– Other enhancements that promote ease of use added– On-line tutorials – help available within the HANDS
application
Method Meets 2 Major Mandates
American Nurses Association (Committee on Nursing Practice Information Infrastructure) GOAL to generate electronic interoperable nursing data across organizations
the Joint Commission on Accreditation of Healthcare Organization’s new Safety Goal (2006) requirement to “Implement a standardized approach to “hand off” communications, including an opportunity to ask and respond to questions.”
SHARE Handover Structure
S – Sketch = pt. name, age, gender, medical dx, code status, allergies, &
other pertinent information H – HANDS = Review Plan of Care Hx and
Current Plan – AT COMPUTER – add only those essential details
A – Aim = discuss care focus of next shift R – Rationale = explain your thinkingE – Exchange = invite questions, debate, dialogue
Questions???