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Providing Consignee returns to the Environment Agency

Gary Bower - National Technical Advisor

Hazardous Waste as amended by Dave Dingle MSc, MRSC,

CChem, MCIWM, MCIWEM - Environmental Controller and Dangerous Goods Safety

Advisor, Cannon Hygiene Ltd

The Agency’s Consignee Returns system

� The system has been specified but building has not started (based on no returns required until July- Sept quarter due by end of October)

� Will enable the Agency to:

� Record quarterly return information

� Take payment for returns, link to Agency’s 1B1S system for invoicing

� Produce statutory, non-statutory and ad hoc data reports very quickly

Returns processHW02 Consignee Returns

HW.02.01 Receive Consignee Return data

HW.02.02 Chase/correct rejected Consignee Return data

HW.02.03 Chase/correct errored Consignee Return data

HW.02.04 Enter details of a previously unknown Consignee

HW.02.05 Maintain Consignee Return data

HW.02.06 Cancel a Consignment Return

HW.02.07 Chase/track overdue Consignment data

HW.02.08 Check Consignee Returns for exceptional circumstances

HW.02.09 Generate Consignee Return Invoice data

Receive consignee data

Generate invoice

The Agency’s Consignee Returns system

� Returns will be received into a Central Unit� This will be the EFAS team in

Peterborough� Specifically trained in dealing with

invoicing� Returns will not be dealt with by local

Agency offices

Channels for providing data

� Bulk file by disk� Bulk file by email� Paper

Mandatory data

Channels for providing data - disk

� Specific formatting requirements - the file on the disk must be in .csv or .xml format� The file will be rejected if it is not in

this format� Fill in cover sheet� Send cover sheet and disk by post to

EFAS team in Peterborough

Channels for providing data ~ e-mail

� Send the file containing the return details as an attachment

� Specific format (.csv or .xml) must be used. � Template is same as that for disk� Filename will have a set prefix ‘to be determined’

� if your file is not appropriately prefixed it will not be processed by the returns system.

� e-mail address will be provided in Guidance in advance of implementation date for returns.

Channels for providing data - Paper

� Paper submissions require manual entry onto system

� Agency will supply template

System validation of data

� Validates consignee details & consignment details� System identifies errors:unknown consignee,

incorrect EWC codes, quantities too big, missing data� Compares against a quality threshold - 3 outcomes:

� Pass� Fail� Intervention with consignee for manual resolution

System validation of data

� Calculates payments� Validates exceptional quarterly returns

� Compares against previous returns

submitted by consignee� Identifies duplicates

Means of payment� Request for payment is by invoice� System generates invoice after processing return� Differential charge for paper & electronic return

(not yet specified – significantly higher as paper returns require manual entry ?)

� Invoices sent to financial address for consignee� Chase-up response sent after pre-determined

number of days� Debt recovery proceedings ensue if non-payment

Compliance and monitoring

� Combines data from quarterly returns and registration to deliver sites for risk-based producer inspection and audit

� Proportionate identification of sites� Even distribution of sectors against whole registration

population� High risk sectors identified by comparing against sector

norm for quantity of waste produced by number of employees

� Targeted identification� inspection scores mapped against sectors� Sectors marked R-A-G according to scores

Agency Guidance

� PART 2 - CONSIGNMENT UNDER HWR� To be issued in June ( Industry have

told them its required earlier )� PART 3 - PROVISION OF CONSIGNEE

RETURNS� To be issued in August/September

(Industry at least require details e.g. lengths of fields for numbers etc earlier)