JOB DESCRIPTION

Title: Customer Service Advisor

Reports to: Operations Manager

General OverviewTo work as part of a team in setting high standards of customer service in all correspondence and interactions. To engage in training and professional development on an ongoing basis. To assist as part of team in the Duty Management schedule for the GWC. To understand and follow procedures as needed.

Workplace valuesThe post holder will be expected to operate in line with our workplace values which are;

Value the Individual – Respect others, ourselves and the people we work with in all that we do

Giving of our best – Showing commitment in our work and to enable young people Caring Deeply – Have a passion for the work we carry out Providing Creative Solutions – Show innovation in the approaches we take in

supporting young people Communicate authentically and truthfully – Show openness in our dealings and

approaches to people

Duties and responsibilitiesTo take responsibility for the Phone Reception function for YMCA DG, ensuring all calls

and enquiries are dealt with, courteously, promptly and effectively;

To take responsibility for the role of Duty Manager as required;

To provide a welcoming, helpful and efficient service to all customers and visitors;

Develop and maintain a full and up to date knowledge of YMCA DG products and services;

Work as part of a team to ensure that public spaces are welcoming and well prepared;

To be proficient at receiving, checking and administrating bookings and payments accurately;

To provide a consistent approach to customers and members of staff and engage in clear, honest communication at all times;

To provide support to the YMCA DG at different sites as required;

To be responsible for delivering an effective, quality service to customers and service

users, promoting a tolerant and caring environment consistent with Christian values

Person Specification

Skills, Experience & Qualifications A confident individual who is committed about providing opportunities to, and

supporting young people. Commitment to providing a high standard of customer service. Understanding that everyone is different and making sure everyone who uses our

facilities and services are respected and given the best experience. A self-motivated individual who seeks to develop and improve through engagement

in training. Good organisational and administration skills. Imaginative and creative in finding solutions. A team player with strong communication skills. Attention to and eye for detail. Self-motivated, flexible and willing to adapt to changes and new pressures. Willingness to accept leadership and follow reasonable instruction. Ideally hospitality or customer service experience. Good level of IT competency. Good standard of written and verbal English.

TERMS AND CONDITIONS

Term: Temporary

Salary: £16,053.48 pro rata (£10,702.32)

Hours: 25 hours per week

Hours of Work25 hours per week plus a ½ hour unpaid lunch break to be taken during any shift exceeding 6 hours. To include evenings, weekends and public holidays as required. Working hours may be subject to review according to the needs of the service and future funding.Probationary PeriodThe post holder will be subject to a 6 month probationary period. During this time an assessment of the post holder’s performance, duties and work patterns will be made. Following a satisfactory review at the end of the probationary period, the post holder will be confirmed in post.Paid Leave Entitlement5.6 weeks per year, plus statutory bank holidays. The line manager will arrange time off in

lieu for bank holidays worked.