State Civil Service Rules...State Civil Service Rules – Updated 12/12/2012 6 competition for a...

StateofLouisianaStateCivilServiceCommission

BatonRouge,La.

StateCivilService

RulesEnactedpursuanttotheauthorityvestedintheStateCivilServiceCommissionbyArticleX,Section10,oftheConstitutionoftheStateofLouisiana.

StateCivilServiceRules–Updated12/12/2012

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StateCivilServiceRulesTheStateCivilServiceRulesgovernpersonnelpracticesandarebindingforstateclassifiedemployeesinallstateagenciesanddepartments.TheseRulesareadoptedandamendedinopenhearingsbytheStateCivilServiceCommission.AuthorityfortherulesisderivedfromArticleXoftheLouisianaStateConstitution.

TableofContentsChapter1:Definitionsoftermsusedintherules......................................................................................................4Chapter2:CivilServiceCommission—powers,publicmeetings,proceduresforadoptingandamendingtherules,etc......................................................................................................................................................15Chapter3:DutiesoftheDirectorofCivilService...................................................................................................22Chapter4:Classifiedandunclassifiedpositions.....................................................................................................25Chapter5:Classificationplan—allocationofpositions,reallocations,businessreorganizations,jobcreations,jobspecificationsandjobevaluation..............................................................................................27Chapter6:Payrules(forpromotion,demotion,reallocation,details,performanceadjustments,etc.)..............................................................................................................................................................................................33Chapter7:Examinationsandeligiblelists;non‐competitivejobs..................................................................48Chapter8:Certificationofeligibleapplicantsandtypesofappointments..................................................49Chapter9:Probationaryperiod.....................................................................................................................................50Chapter10:PerformanceEvaluationSystem(effective7/1/2012)..............................................................52Chapter11:HoursofWork,Annual,SickandOtherFormsofLeave............................................................58Chapter12:Discipline;CorrectiveActions;Separations.....................................................................................71Chapter13:CivilServiceappeals...................................................................................................................................75Chapter14:Prohibitedactivities...................................................................................................................................92Chapter15:EffectingandReportingActions...........................................................................................................95Chapter16:Investigations................................................................................................................................................99

http://www.civilservice.louisiana.gov/SCS/ArticleX.aspx


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Chapter17:Layoffavoidancemeasures,layoffsandpostlayoff..................................................................105Chapter18:TransitionRules........................................................................................................................................116Chapter19:Transitiontonewpaystructure........................................................................................................117Chapter20:Pilotoftransactionapprovalchanges.............................................................................................121Chapter21:Overtimeandovertimecompensation...........................................................................................122Chapter22:Requirementsforfillingjobvacancies............................................................................................126Chapter23:Appointments............................................................................................................................................131Chapter24:Transferofgovernmentalfunctionsandacquisitions.............................................................137


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Chapter1:DefinitionsoftermsusedintherulesThefollowingwordsandphraseswhenusedintheseRulesshallhavethefollowingmeaning—

1.1'AbandonmentofPosition'meansthedesertionbyaClassifiedemployeeofhisposition.

1.1.1RepealedeffectiveJuly1,2010.

1.1.2'Action'meansapersonneltransactioneffectingachangetoapersonsemploymentortoaposition.

1.2'Allocation'meansthedeterminationofthejobtitleforaposition.

1.3RepealedeffectiveJanuary1,1975.

1.3.1'AnnualLeave'isleavewithpaygrantedanemployeeforthepurposeofrehabilitation,restorationandmaintenanceofworkefficiency,ortransactionofpersonalaffairs.

1.4'AppointingAuthority'meanstheagency,department,board,orcommission,andtheofficersandemployeesthereofauthorizedbystatuteorbylawfullydelegatedauthoritytomakeappointmentstopositionsintheStateService.

1.5'Appointment'meansanofferbyanappointingauthoritytoaqualifiedpersonofemploymentinaclassifiedpositionandtheacceptanceofsuchoffer.

1.5.01'Article'or'CivilServiceArticle'meansArticleX,PartIoftheConstitutionoftheStateofLouisianaof1974,ratifiedbytheelectorateofLouisiana.

1.5.01.1'BasePay'meanstheemployee'shourlyrate(includingratewithinbasesupplement)andanysupplementalpayauthorizedbytheArticle.Basepayshallnotincludeanyovertime,perdiem,shiftdifferential,paymentinkind,premiumpay,one‐timelumpsumpayments,oranyotherallowanceforexpensesauthorizedandincurredasanincidenttoemployment.Forpurposesoftheserules,"pay"meansbasepay.

1.5.02'BaseSupplement'meansadditionalpayabovetherangemaximum,whenauthorizedbytheCommissionandapprovedbytheGovernorunderlimitingfactors(e.g.,byjobtitles,geographicareas,organizations,etc.)itdeemsappropriatewhenmarketandemploymentconditionsrequiresuchsupplementinordertomaintaincompetentandexperiencedstaff,whichistreatedasapartofbasepay.

1.5.1'BonaFideStudent'meansapersonenrolledinanaccreditedhighschool,collegeoruniversityintheState,orapersonenrolledinaState‐operatedtechnicalcollege,inasufficient


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numberofcoursesandclassesinsuchinstitutiontobeclassifiedasafull‐timeregularstudentunderthecriteriausedbytheinstitutioninwhichheisenrolled;orapersonenrolledinanoff‐campuscollegework‐studyprograminaproprietaryinstitutionofhighereducationasdefinedinSection102(b)oftheHigherEducationActof1965,asamended.LessthanfulltimestudentsmaybeconsideredforemploymentasbonafidestudentemployeesonlyforworkperformedundertheFederalWork‐StudyProgram.Abonafidestudentshallretainhisstatusduringbreaks,whichoccurinthecourseoforbetweensessions,includingsummerbreaks.Inaddition,collegesanduniversitiesmayemploytheirownfull‐timeandpart‐timestudentsasbonafidestudents.

1.5.2'Careerfield'meansanyoneofajobseriesorgroupofpositionsconsideredtohaveacloseoccupationalrelationshipandcategorizedassuchbytheDepartmentofStateCivilService.Acareerfieldshallincludeajobseries,orseriesofjobsthatwerecreatedtoprovideanaturalprogression.Thecareerfield(s)usedbyanagencyinalayoffshallbethecareerfield(s)intheofficialcareerfieldlistingasupdatedthroughthelatestTransmittalSheetdatedbeforethelayoffplanisreceivedbytheDepartmentofStateCivilService.

1.5.2.001'CareerProgressionGroup'meanstwoormorejobtitlesthathavebeenbandedintoadefinedgroup,typicallywithinthesamejobfamilyorseries.Movementisbasedonaconsiderationofperformance,competency,skill,dutyassignments,andexperience.

1.5.2.01'Cause'meansconductwhichimpairstheefficientororderlyoperationofthepublicservice.

1.5.2.1RepealedeffectiveFebruary16,2009.

1.5.3'ChangeinPosition'forthepurposeoftheperformanceappraisalratingsystem,meanseitheravoluntarydemotionortheassignmentofanemployeetoanotherpositioninthesameoradifferentjobwithsignificantlydifferentdutiesfromthoseofthepositionhepreviouslyheld,orthemovementofanemployeetoanotherpositioninanotheragency.

1.5.11'BusinessReorganization'isthestrategiceffortofanappointingauthoritytostructureorredesigntheresourcesofanorganizationalunittomoreefficientlyandeffectivelyachieveitsmission.Forpurposesoftheserules,businessreorganizationshallnotresultinareductionofthetotalnumberofemployeesintheorganizationalunituponimplementation.

1.6RepealedeffectiveJuly1,2010.


1.7'ClassifiedPosition'meansanyofficeorpositionintheClassifiedService.

1.8'ClassifiedService'meansallpersonsholdingpositionsinstateserviceexceptthoseexemptedbyorunderSection2oftheArticle.

1.9'Commission'meanstheStateCivilServiceCommission.

1.9.01'CommutingArea'meansthatgeographicareainwhichemployeesaresubjectto


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competitionforalayoff.Itshallencompasseither:1)theparishoftheabolishedposition(s),or2)anexpandedareawhichwillbedefinedbytheagencyandwillconsistoftheparishoftheabolishedposition(s)plusoneormoreparishesborderingtheparishoftheabolishedposition(s).

1.9.02'Compensation'meansanysalary,wages,fees,specialpayconsiderations,oranyothercashpaymentdirectlytoanemployeeasaresultofservicerenderedinanyposition.Itshallnotincludereimbursementfortravelincurredintheperformanceofofficialdutiesnortheauthorizedassignmentsonutilizationofautomobiles,housesorothermovablepropertyofthestateorothergovernmentalentity.

1.9.1'ContinuingPosition'meansanofficeorpositionofemploymentintheClassifiedServicewhichreasonablycanbeexpectedtocontinueformorethantwelvemonths.

1.10'ContinuousClassifiedService'meanscontinuousemploymentinaclassifiedposition.Suchserviceincludesanyauthorizedleaveofabsence;aseparationbylayoffofnotmorethanoneyearwhenreemploymentisfromadepartmentpreferredreemploymentlist;separationwithoutabreakinserviceofoneormoreworkingdays;orseparationforactivemilitaryserviceinthearmedforcesoftheUnitedStateswherereemploymentisinaccordancewiththeprovisionsofCivilServiceRule23.15.

1.11'Demotion'meansachangeofanemployeefromapositioninonejobtitletoadifferentpositionallocatedtoanotherjob.

1.11.1'Demotioninlieuoflayoff'describesthemovementofanemployeetoanewposition,createdwithalowermaximumpayrange,astheresultofadrasticchangeindutiesofanoccupiedposition.EmployeesdemotedinlieuoflayoffareeligiblefortheDepartmentPreferredReemploymentListforaperiodoftwoyears.

1.12'Department'meansanylegallyconstitutedagency,boardorcommissionwhoseemployeesareinthe'StateService'asdefinedbytheArticle.

1.13'DepartmentPreferredReemploymentList'meansalistofpermanentemployeeswhohavebeenlaidofforrelocateddownwardinaccordancewithChapter17,orpermanentemployeeswhohavebeenreallocateddownwardasaresultofabusinessreorganizationinaccordancewithRule5.6.1.Employeesonsuchalistaregivenpreferentialhiringrightsinthedepartmentoragencyaffectedbyalayoff.

1.13.01'DesignatedHoliday'meansaholidayorpartofaholidayanemployeeobserves,inlieuofaregularholidayobservedbyhisagency,becausetheregularholidayoraportionthereof,fellontheemployee'sregulardayoff.

1.13.1'DetailtoSpecialDuty'meansthetemporaryassignmentofanemployeetoperformthedutiesandresponsibilitiesofapositionotherthantheonetowhichheisregularlyassigned,withoutprejudicetohisrightsinandtohisregularposition.

1.14'Director'meanstheDirectoroftheDepartmentofStateCivilService.


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1.14.01'Dismissal'meanstheseparationfromemploymentfordisciplinaryreasons.

1.14.1.1'DualCareerLadder'meansasetofoneormorenon‐supervisoryjobsinajobserieswhichreceiveshigherpaythantraditionalnon‐supervisoryjobsbecausetheyrequireperformanceofhigherlevel,morecomplexdutiesandpossessionofadvanced,specializedskills.Thepurposeofthedualcareerladderistoprovideanotherrouteofadvancementforemployeesasanalternativetopromotiontosupervisoryormanagerialpositions.

1.14.1'Discrimination'meansconsiderationofreligiousorpoliticalbeliefs,sex,race,oranyothernon‐meritfactors.


1.15RepealedeffectiveFebruary16,2009.

1.15.01'Employee'forthepurposeoftheserules,doesnotincludeanyemployeeofatemporarystaffingservicesfirmoncontractwiththeState.

1.15.1'EmployeeAffectedbyaLayoff'meansonewhohasexperiencedseparationorrelocationasaconsequenceofalayoff.

1.15.1.01'EquivalentJob'meansonewiththesamepayrangemaximumoramaximumwithapercentdifferenceinpayoflessthan7%thanthecomparisonjob.

1.15.1.1'Exempt'isatermreferringtothosegroupsofemployeesthatareexemptfromtheovertimeprovisionsoftheFairLaborStandardsAct.

1.15.1.2'FlexibleQualifications'arequalificationstandardsestablishedbytheDirectorandincludedonthejobspecificationthatappointingauthoritiesareexpectedtouseinthesamemannerasMinimumQualificationsformostappointmentsbutwhichmaybeadjustedincircumstanceswheretheappointingauthoritycanjustifyitbydocumentingarationalbusinessreason,suchashavingnoapplicantswhomeettheFlexibleQualificationsstatedonthejobspecification.

1.15.2'Furlough'meansaperiodofleavewithoutpayrequiredofemployeesbyanappointingauthorityinordertoavoidalayoff.

1.15.2.1'GeneralIncrease'meansanacrosstheboardwageandsalaryincreasedesignedtobringpayinlinewithincreasesinthecostofliving.

1.15.2.1.01'HigherJob'meansonewithapayrangemaximumwithapercentdifferenceofatleast7%higherthanthecomparisonjob.

1.15.2.2RepealedeffectiveJuly1,2010.

1.15.2.3RepealedeffectiveJuly1,2010.


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1.15.3RepealedeffectiveMay8,1996.

1.16RepealedeffectiveSeptember7,1982.

1.17RepealedeffectiveMarch15,1966.

1.17.1RepealedeffectiveJanuary1,1975.

1.17.1.1'JoborJobTitle'meansthedescriptivenameforthetotalcollectionoftasks,duties,andresponsibilitiesassignedtooneormoreindividualswhosepositionshavethesamenatureofworkatthesamelevel.

1.17.2'JobAnalysis'meansacomprehensive,systematicbreakdownthatidentifiestherelevantcomponentsinaparticularjobthroughadetaileddescriptionoftheworkbehaviorsandtasksperformed.

1.18'JobAppointment'isanon‐permanentappointmentofanemployeetofillapositionintheclassifiedserviceforalimitedperiodoftime.

1.18.1'JobEvaluation'meansaformalprocesswhichdeterminestherelativevaluetobeplacedonvariousjobswithintheorganization.

1.18.1.01'JobFamily'meansaseriesofjobshavingthesamenatureofwork(e.g.,engineering)butrequiringdifferentlevelsofskill,effort,responsibilityorworkingconditions(e.g.,entrylevelvs.seniorlevel).

1.18.2'JobSpecification'meansasummaryofthemostimportantfeaturesofajobincludingthegeneralnatureoftheworkperformed,specifictaskresponsibilities,andemployeecharacteristics(includingskills)requiredtoperformthejob.Ajobspecificationfocusesonthejobitselfandnotanyspecificindividualwhomightfillthejob.

1.18.01'JobCorrection'meansthechangeintheallocationofapositionasaresultofrevisionstothejobspecificationsand/ortheallocationcriteria.

1.19'Layoff''meanstheseparationofanemployeefromapositionbecauseofalackofworkoralackoffundsortheabolitionofaposition.

1.19.1'LayoffAvoidanceMeasures'meansactionstakenbyanappointingauthorityandapprovedbytheDirectorand/ortheCommissiontohelppreventalayoff.Theseinclude:notgrantingperformanceadjustments,grantingreducedperformanceadjustments,reductionsinworkhours,furloughsandretirementincentives.Anothermeasure,onenotneedingCivilServiceapproval,istherequireduseofleaveduringagencyclosuresasstatedinRule17.10.

1.20'LeaveofAbsenceWithoutPay'meanstimeofffromworkwithoutpaygrantedbyanappointingauthorityorimposedbyanappointingauthorityforanunapprovedabsence.

1.20.0001'LowerJob'meansonewithapayrangemaximumwithapercentdifferenceofatleast


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7%lowerthanthecomparisonjob.

1.20.001'MarketGradeJob'meansajobthatisassignedagradehavingapayrangemoreappropriatetothemarketrateforthatjobthantherangeassigneditsevaluatedgrade.

1.20.002RepealedeffectedDecember12,2012.

1.20.01'MilitaryPurposes'meanstheperformanceofcontinuousanduninterruptedmilitarydutyonavoluntaryorinvoluntarybasisandincludesactiveduty,activedutyfortraining,initialactivedutyfortraining,full‐timeNationalGuardduty,annualtrainingandinactivedutyfortraining(weekenddrills).




1.20.05‘MinimumQualifications’areminimumrequirementsestablishedbytheDirectorandincludedonthejobspecificationnecessaryforappointmenttoaclassifiedjobunlessspecificallywaivedelsewhereintheserules.


1.20.1.1RepealedeffectiveDecember12,2012.

1.20.2'OfficialDomicile'meansthefollowing:

(a)Theofficialdomicileofanofficeroremployeeassignedtoanoffice,exclusiveoftemporaryassignments,shallbethecityinwhichtheofficeislocated.

(b)Theofficialdomicileofapersonlocatedinthefieldshallbethecityortownnearesttotheareawherethemajorityofworkisperformed,orsuchcity,town,orareaasmaybedesignatedbythedepartmenthead,providedthatinallcasessuchdesignationmustbeinthebestinterestsoftheagencyandnotfortheconvenienceoftheemployee.

1.20.3'OfficialHoliday'meanseithertheemployee'sactualordesignatedholiday,whicheverisselectedbytheappointingauthorityforovertimecompensationpurposes.

1.20.4'On‐callPay'meansanominalamountofcompensationprovidedinreturnforanemployeebeingavailabletoreporttoworkoutsideofhisorherregularworkscheduleattheappointingauthority'sdiscretion.

1.21'OrganizationUnit'meansanyadministrativeagencyorpartthereofthatisdesignatedbyruleorregulationhereunderasaunitforpurposesofadministeringtheseRules.

1.21.1'OrganizationalUnit'forthepurposesoflayoffandlayoffavoidancemeasuresmeansthe


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areasubjecttoalayofforlayoffavoidancemeasure,asapprovedbytheDirector.Itshallnormallybeoneofthefollowing:

(a)OneofthestateDepartmentsauthorizedintheConstitution.

(b)Anofficeheadedbyasecretary,assistantsecretary,orundersecretary,oranofficeestablishedbylawandheadedbyacomparableofficialhavingappointingauthorityoverthatoffice.

(c)Aninstitutionwithanappointingauthorityandsupportingservicessuchasahospitalorschool.

(d)Aseparatestateagencyoronethatishousedinadepartmentbuthasaseparateappointingauthority,separateidentity,adistinctmissionandpowersgrantedbystatute.Suchagenciesincludethosetransferredunderstatute,eachofwhichcontinuestoexerciseallofthepowers,duties,functionsandresponsibilitiesauthorizedbytheConstitutionorlaws.Thefunctionsofsuchagenciesareexercisedindependentlyofthesecretaryandanyassistantsecretary.

(e)Aprogram,activityorunitwithinastatedepartment,officeorinstitution.

1.22:'OriginalAppointment'meansappointmentofapersontoaclassifiedpositionbyprobationaryorjobappointment.

1.23RepealedeffectiveJune29,1987.

1.24'PayPlan'isthescheduleofpayrangesassignedtoeachclassificationintheclassifiedservice.

1.24.001RepealedJuly1,2010

1.24.002'PayStructure'meanstheorganizationofpaygradesandrangesestablishedforjobswithintheclassifiedservice.

1.24.003'PayStructureAdjustment'meansachangeintherangeminimumsandmaximumsforallgrades.Thepurposeistomaintainageneralcompetitivelevelwiththemarketforrecruitmentpurposesandisgenerallyaccomplishedwithoutincreasestoindividualpayrates.

1.24.004'PerformanceAdjustments'meansanadjustmenttoindividualpayratebaseduponperformance,orsomeotherindividualequitybasis.

1.24.01'PerformanceEvaluation'meanstheoverallratingofanemployee,madeinaccordancewiththeperformanceevaluationsystemestablishedbytheseRules.

1.24.02'PerformanceStandard'meansastatementordescriptionofobservableconditionsthatdefinethelevelsofperformanceforeachmajortaskordutyarea.

1.24.02.1'Perquisites'meansanytangibleprivilegeorgainbeyondsalaryandentitlementsprovidedtoadministrators,facultyorotheremployees,includingbutnotlimitedtohousing


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allowances,carallowances,spousaltravel,insurance,andclubmemberships.

1.24.03'PersonnelAction'meansapersonneltransactioneffectingachangetoapersonsemploymentortoaposition.

1.24.1'PoliticalActivity'meansanefforttosupportoropposetheelectionofacandidateforpoliticalofficeortosupportoropposeaparticularpartyinanelection.

1.25'Position'meansasetofdutiesrequiringtheservicesofoneemployee.

1.25.01'PositionChange'forthepurposesoftypesofappointmentmeansthemovementofaclassifiedemployeefromonepositionnumbertoanotherpositionnumberwiththesamejobtitle.

1.25.1'PreferenceEmployee'isanemployeewhoontheeffectivedateofhis/hertransferpursuanttoRule24.1wouldbeentitledtoveteran’spreferenceinaccordancewithRule22.7asifhe/shewasapplyingfororiginalappointmentonthateffectivedate.


1.26ProbationaryAppointment'meansappointmentofapersontoserveaworkingtestperiodinaposition.

1.26.1'ProgressReview'meansascheduledmeetingbetweenanemployeeandhissupervisorinwhichtheydiscusstheemployee'saccomplishmentsandpossibleproblemsintheareaofperformance(e.g.,performancestandards),andinwhichperformancecriteriaisreviewedandrevisedifnecessary.

1.27'Promotion'meansachangetoadifferentpositionallocatedtoahigherjob.

1.28'PromotionalList'meansalist,establishedinconformitywiththeseRules,ofpermanentemployeeswhohavedemonstratedtheirfitnessforapositionofahighergradebysuccessfullypassinganexaminationforsuchhigherjobpositionandareeligibleforpromotionwithinthesamedepartmentortransferandpromotionfromanotherdepartment.

1.29RepealedeffectiveFebruary16,2009.

1.30'PublicHearing'meansahearingheldafterpublicnoticeofatleast24hours,atwhichanypersonmayhaveareasonableopportunitytobeheard,inaccordancewithsuchrulesandregulationsasmaybeadoptedbytheCommission.


1.32'Reallocation'meansachangeintheallocationofapositionfromonejobtoanother.

1.33'Reassignment'meansachangewithinthesamedepartmentfromapositioninonejobtoadifferentpositioninanequivalentjob.


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1.33.01'RedCircleRate'isanauthorizedpayratethatexceedsthemaximumoftherangeorbasesupplement.

1.33.02'ReductioninPay'meansanactiontakenfordisciplinaryreasonswherebyanemployee’sindividualpayrateisreducedbuttheemployeeremainsinthesamejob.

1.33.1'Reemployment'meansthenoncompetitiveappointmentofapersonbasedonpermanentstatusattainedinformeremploymentintheClassifiedService.

1.34'RegularorPermanentAppointment'meansthestatusattainedbyaclassifiedemployeeuponthesuccessfulcompletionofhisprobationaryperiod.


1.36'Reinstatement'meanstherestorationofanemployeetopayanddutystatuswithallbenefitsofemployment.

1.37'Removal'meanstheseparationfromemploymentfornon‐disciplinaryreasonsasprovidedinRule12.6.

1.37.1'ReserveComponent'‐ConsistsofmembersoftheNationalGuardandReservesofallBranches,officersandenlistedpersonnel,whoperformactiveduty,activedutyfortrainingorinactivetrainingduty.

1.38'Resignation'meanstheseparationfromemploymentattheemployee'srequest.

1.38.1'RestrictedAppointment'meansatemporaryappointmentorcombinationoftemporaryappointmentsnottoexceedacumulativetotalofsixmonthsinacalendaryearforaperson.

1.38.2'Retitle'occurswhentherevisioninthejobspecificationsresultsinachangeinthejobtitle.

1.38.3'SelectiveCertification'meansaspecialjob‐relatedqualificationstandardthatisapprovedbytheDirectorforaspecificpositionnumberandconsistsofanarrowingoforadditiontotheestablishedMinimumQualificationsbutinnowayreducestheMinimumQualifications,i.e.,anapplicantmustmeetboththeMinimumQualificationsandtheSelectiveCertificationtobeappointed.

1.39'ServiceRating'meanstheindividualratingofanemployee,madeinaccordancewiththeserviceratingsystemestablishedbytheseRules.

1.39.01'ShiftDifferentials'meansextrapayallowancesmadetoemployeeswhoworknonstandardhours.

1.39.1'SickLeave'isleavewithpaygrantedanemployeewhoissufferingwithadisabilitywhichpreventshimfromperforminghisusualdutiesandresponsibilitiesorwhorequiresmedical,dental,oropticalconsultationortreatment.


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1.39.101'SpecialProvisionalAppointment'meansatemporaryappointmentundertheprovisionsofRule24.2toallowemployeessubjecttoacquisitionuptotwoyearstocompletetheprocessesrequiredforprobationaryappointment.EmployeesappointedunderthisprovisionearnleaveaccordingtoChapter11oftheserules.

1.39.2'StateService’forthepurposesoflayoffandlayoffavoidancemeasures,meansthetotallengthofClassifiedStateServiceintheequivalentfull‐timeyears,monthsanddaysasanemployeeofastateagencyoragenciessubjecttothefollowing:

(a)PeriodsoftimenotcountedasClassifiedStateServiceunderthisdefinitionforthepurposesoflayoffandlayoffavoidanceshallbe:

1. AllleavewithoutpaynotexpresslyauthorizedinSubsection(b)9ofthisRule.2. Stateserviceearnedbeforeretirementinanystateretirementsystembyanemployee

whoisrehiredintostateserviceaftersuchretirement.3. UnclassifiedStateServiceacquiredafterJanuary1,1983,subjecttotheprovisionsof

Subsection(b)ofthisRule.4. ClassifiedStateServiceobtainedafterJanuary1,1983,onarestrictedorprovisional

appointmentifsuchanappointmentwasnotconvertedtoaprobationalorjobappointment.

5. ClassifiedorUnclassifiedStateServiceonapart‐timeintermittent(i.e.,whenactuallyemployed‐WAE)appointment,ifsuchservicewasacquiredafterJanuary1,1983.

(b)PeriodsoftimecountedasClassifiedStateServiceunderthisdefinitionforthepurposeoflayofforlayoffavoidancemeasuresarethefollowing,whichareallsubjecttoRule1.39.2(a)2:

1. AlltimespentonanytypeofClassifiedand/orUnclassifiedappointmentpriortoJanuary1,1983.

2. ClassifiedStateServiceobtainedafterJanuary1,1983,onprobational,jobandpermanentappointmentsandonrestrictedorprovisionalappointmentsthatwereconvertedtoprobationalorjobappointments,subjecttotheprovisionsofSubsection(a)5ofthisRule.

3. AbsencefromStateServiceofnotmorethanoneyearastheresultofalayoffofanemployeewithpermanentstatus.

4. AnymilitaryservicethatinterruptsClassifiedemployment,includingmilitaryserviceconsistingofactivedutyinthearmedforcesoftheUnitedStatesfornotmorethansixyearsofvoluntaryserviceoranindefiniteperiodofinvoluntaryservice,subjecttotheprovisionsofRule17.17

5. SeparationsofnotmorethanthirtydaysfromtheClassifiedStateService,exceptthatnobreaksbetweenemergencyand/orrestrictedand/ormultiplerestrictedappointmentscount.

6. UnclassifiedStateServiceacquiredbyanunclassifiedemployeerelativetohisbeingbroughtintotheClassifiedServiceunderRule24.2.

7. PeriodsoftimethatthelayoffavoidancemeasuresstatedinChapter17Rulesareineffectforfull‐timeemployeesshallcountasfull‐timeemployment.

8. Allauthorizedleavewithpay.9. Authorizedleavewithoutpayunderthefollowingconditions:


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a. AnyleavewithoutpaytakenpriortoJanuary1,1983.b. Anyperiod(s)ofleavewithoutpaywhichdoesnotexceed30calendardays,if

takenafterJanuary1,1983.Additionally,ifanyperiodofleavewithoutpaytakenafterJanuary1,1983equalsorexceedsa30calendardayperiod,i.e.,areportableactiontoCivilService,30daysofonereportableperiodshallbecountedinanycalendaryear,i.e.,January1,1983throughDecember31,1983.

c. Toholdanunclassifiedoffice,joborpositionwiththeState.d. LeavewithoutpayformilitarypurposesasprovidedinRule11.26.e. IfauthorizedforeducationalpurposesandapprovedbytheDirector.Such

educationmustberequiredbytheagency,pertinenttothejoborneedsoftheagency,andfull‐timeasdefinedbytheeducationalinstitutionattended,exceptthatafinalsemester'sworktowardadegreeneednotbefull‐time.

(c)AllperiodsofClassifiedStateServicenotexpresslyexcludedorincludedintheseRulesshallbesubmittedtotheDirectorforaruling.

1.40'Suspension'meansthetemporaryexclusionfromemploymentofanemployeefordisciplinaryreasonsorwhilecriminalproceedingsarependingorwhileaninvestigationisbeingconducted.

1.40.01'Temp'or'TemporaryStaffingServicesEmployee'meansashort‐term,temporaryworkerwhoseemployerisaprivatesectortemporaryservicesfirmoncontractwiththeState.

1.40.02'TemporaryStaffingServices',forthepurposeoftheseRules,meansaprivatefirmoncontractwiththeStatewhoseprimarybusinessistoprovidetemporaryemployeestaffingtoprivatebusiness.

1.40.1'TitleChange'meansachangeinthetitleoftheclasstowhichapositionisallocatedwithoutchangeintheposition'sdutyandresponsibilitycontent.

1.41'Transfer'meansthechangeofanemployeefromapositioninonedepartmenttoapositioninanotherdepartmentwithoutchangeinprobationalorpermanentstatusandwithoutabreakinserviceofoneormoreworkingdays.


1.42'UniformPayPlan'meansapayplanwhereinthepaystructureandadministrativerulesareuniformlyapplicabletoallagenciesforpositionsoftheClassifiedService.


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Chapter2:CivilServiceCommission—powers,publicmeetings,proceduresforadoptingandamendingtherules,etc.

2.1ElectionoftheChairmanandVice‐Chairman

(a)ThemembersoftheCommissionshallmeetandorganizebyelectingoneofitsmembersChairmanandoneofitsmembersVice‐Chairman.Incaseofavacancyineitheroffice,theCommissionshallelectareplacementfromamongitsmembers.

(b)TheChairmanandVice‐ChairmanshallbeelectedatthefirstmeetingheldfollowingDecember31ofeachyear.

2.2CommissionMeetingDates

TheCommissionshallmeetatsuchtimeandplaceasmaybefixedbytheCommission,theChairman,ortheDirector.NoticeofeachmeetingshallbegiventoallmembersoftheCommission

2.3RulesofOrder

TheCommissionshallnotbeboundbyrulesoforder,evidence,orprocedureinitsmeetings,hearings,orinvestigationsexceptsuchasitmayitselfestablish.

2.4MeetingsOpentothePublic

(a)AllmeetingsandhearingsoftheCommissionshallbeopentothepublicexceptexecutivemeetings.

(b)TheCommissionmayholdanexecutivemeetinguponanaffirmativevoteoftwo‐thirdsofitsconstituentmemberspresent,takenatanopenmeetingforwhichnoticehasbeengivenpursuanttoRule2.5.Nofinalorbindingactionshallbetakenduringanexecutivemeetingexceptasprovidedherein.

(c)TheCommissionmayholdanexecutivemeetingforoneormoreofthefollowingreasons:

1. Discussionofthecharacter,professionalcompetence,orphysicalormentalhealthofaperson,providedthatsuchpersonmayrequirethatsuchdiscussionbeheldatanopenmeeting.

2. Strategysessionsornegotiationswithrespecttocollectivebargaining,prospectivelitigationafterformalwrittendemand,orlitigationwhenanopenmeetingwouldhavea


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detrimentaleffectonthebargainingorlitigatingpositionoftheCommission.3. iscussionregardingthereport,development,orcourseofactionregardingsecurity

personnel,plans,ordevices.4. Investigativeproceedingsregardingallegationsofmisconduct.5. Casesofextraordinaryemergency,whichshallbelimitedtonaturaldisaster,threatof

epidemic,civildisturbancesorothermattersofsimilarmagnitude.6. DiscussionofanymatterdeemedconfidentialbytheseRules,orStateorFederalLawor

Regulation.7. ConsiderationanddiscussionofthemeritsofanyappealfiledpursuanttotheseRules.

Finalandbindingactionmaybetakenduringanexecutivemeetingheldtodiscussanddecidesuchanappeal.

2.5NoticeofMeetings

(a)TheCommissionshallgivewrittenpublicnoticeofanyregular,special,orrescheduledmeetingnolaterthan24hoursbeforethatmeeting.Suchnoticeshallincludetheagenda,date,time,andplaceofthemeeting,providedthatupontheapprovaloftwo‐thirdsofthememberspresentatameetingoftheCommission,theCommissionmaytakeupamatternotontheagenda.Incasesofextraordinaryemergency,suchnoticeshallnotberequired;however,theCommissionshallgivesuchnoticeofthemeetingasitdeemsappropriateandcircumstancespermit.

(b)Writtenpublicnoticeshallinclude:

1. Postingacopyofthenoticeattheofficeofthedirectornolessthan24hoursbeforethemeeting.

2. MailingacopyofthenoticetoanymemberofthenewsmediawhorequestsnoticeofmeetingsoftheCommission.

2.6QuorumandVoting

(a)Four(4)membersoftheCommissionshallconstituteaquorumforthetransactionofbusiness.

(b)TheconcurrenceofamajorityofthememberspresentshallconstitutearulinguponanitemofbusinessthenbeforetheCommission.

(c)IntheeventofatievotetheCommissionmay,initsdiscretion,

1. Referatranscriptoftherecordofthematterunderconsiderationtooneormoreabsentmembers,whoshallthenvote;or

2. Continuethematterforconsiderationatalatermeeting.

(d)Temporaryabsenceduringtheconsiderationofanitemofbusinessshallnotdisqualifyamemberfromvotingonsaiditem.


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2.7SecretarytotheCommission

TheDirectorshallactasSecretaryoftheCommissionandshallkeepadequaterecordsandminutesofitsbusinessandofficialactions.

2.8MinutesoftheProceedings

TheminutesoftheproceedingsoftheCommissionshallbepreparedandmaintainedbytheDirectoronbehalfofandsubjecttotheapprovaloftheCommission.

2.9PowersoftheCommission

TheCommissionisempowered:

(a)TorepresentthepublicinterestintheimprovementofpersonneladministrationinthedepartmentswhosepersonnelpracticesaregovernedbytheArticleandtheCivilServiceRules.

(b)Toappoint,removeanddisciplinetheDirector.

(c)ToconductinvestigationswheneverithasreasontobelievetheprovisionsoftheCivilServiceArticleorRulesarebeingviolatedorhavebeenviolatedbyanypersonordepartment;andtoholdpublichearingswhenchargesofsuchviolationshavebeenfiledwithit.TheCommissionmayissueappropriateordersinanysuchcase,inadditiontothoseordersprovidedforinSubsections(k)and(l)ofthisRule.

(d)Tomake,alter,amendandpromulgateRulesasauthorizedbytheArticleandotherwisetoprovidefortheestablishmentandmaintenanceofaCivilServicesystemindepartmentsofStategovernment.

(e)Repealed,effectiveJanuaryl,l975.

(f)TohearappealsfromemployeesandotherswhoclaimtheirrightsundertheseRulesandtheCivilServiceArticlehavebeenviolatedandtoissueappropriateordersinsuchcases.

(g)Repealed,effectiveJanuary1,1975.

(h)Repealed,effectiveJune30,1972.

(i)ToperformsuchotheractsasmayfromtimetotimeberequiredofitbytheConstitutionorbyStatute.

(j)Totakesuchstepsasmaybenecessarytomaintainproperorderanddecorumduringthecourseofitshearingsandotherproceedings,consistentwithjudicialresolutionofmatterscomingbeforeitforconsideration.


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(k)Toissueorderswithholdingcompensationfromanypersonorentity,who,afterinvestigationbypublichearing,hasbeenfoundbytheCommissiontobeemployedorpaidbytheStatecontrarytotheprovisionsoftheConstitutionortheRulesadoptedthereunder.Suchordersmaybedirectedtotheofficerhavingtheauthoritytoapprovethepayrollorassignthepaycheckforsuchemployeeorentity,andtheofficertowhomitisdirectedandanyotherpersontowhomsuchorderisdirectedshallmakenopaymentofcompensationorauthorizethemakingofanysuchpaymenttosuchpersonorentityuntilauthorizedbytheCommissionuponpenaltyofpersonalliabilityforthesumsopaidcontrarytotheorderoftheCommissionandsuchotherpenaltiesasareotherwiseprovidedbytheConstitutionand/ortheRules.

(l)Toenforceitsrules,regulations,andordersinthecourtsofthisStatebymandamusorinjunctionsuits.

2.10Adoption,AmendmentorRepealofRules;EmergencyRulesChanges

Theadoption,amendmentorrepealofanyruleshallbeapprovedbytheCommissiononlyafterapublichearing.SuchchangestotherulesshallbecomeeffectiveuponadoptionbytheCommission,unlesstheCommissionspecificallyprovidesanothereffectivedate.

(b)Atleasttwenty‐fivedayspriortotheadoption,amendmentorrepealofanyrulebytheCommission,theproposedrulechangeandareportthereonshallbesubmittedtotheHouseCommitteeonHouseandGovernmentalAffairsandtheSenateCommitteeonSenateandGovernmentalAffairs.

(c)Thereportshallinclude:

1. Acopyoftheruleasitisproposedforadoption,amendmentorrepeal.2. Astatementoftheproposedaction,thatis,whethertheruleisproposedforadoption,

amendmentorrepeal;abriefsummaryofthecontentoftheruleifproposedforadoptionorrepeal;andabriefsummaryofthechangeintheruleifproposedforamendment

3. Thespecificcitationofthelawpurportingtoauthorizetheadoption,amendmentorrepealoftherule.

4. Astatementofthecircumstanceswhichrequireadoption,amendmentorrepealoftherule.5. Astatementofthefiscalimpactoftheproposedactionandifpossible,astatementofthe

economicimpactoftheproposedaction,bothofwhichstatementsshallhavebeensubmittedtotheLegislativeFiscalOfficeforcomment

(d)NoactionshallbetakenbytheCommissiononaproposedrulechangeuntilbothCommitteeshavesubmittedtheirrecommendationstotheCommissionconcerningtheproposedrulechangeortwenty‐fivedayshaveelapsedsincetherequiredreportwassubmittedtotheCommittees,whicheveroccurssooner.

(e)NoactionshallbetakenbytheCommissionontheproposedruleuntilanoticeofintenttoconsidertheproposedrulehasbeenpublishedinageneralcircularelectronicallydisseminated.

(f)IftheCommissionfindsthatanimminentperiltothepublichealth,safety,orwelfareor


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anotheremergencyrequiresadoptionofarulechangewithoutcompliancewiththisruleandwithinfivedaysofadoptionoftherulechange,statesinwritingtotheGovernoroftheStateofLouisiana,andtheAttorneyGeneralofLouisiana,itsreasonsforthatfinding,itmayproceedwithoutsuchcomplianceoruponanyabbreviatednoticethatitfindspracticable,toadoptanemergencyrulechange.Noticeoftheemergencyrulechangeshallbemailed,withinfivedaysofadoptionoftheemergencyrulechange,totheHouseCommitteeonHouseandGovernmentalAffairsandtheSenateCommitteeonSenateandGovernmentalAffairs.Themonthfollowingthemonthinwhichanyemergencyruleisadopted,theemergencyrulechangeshallbepublishedinfullinageneralcircularelectronicallydisseminatedwiththereasonsubmittedbytheCommissionforthefindingoftheemergency.AnyemergencyrulechangeadoptedbytheCommissionshallbecomeeffectiveonthedateofadoptionoronadatespecifiedbytheCommissionnotmorethansixtydaysfuturefromthedateofadoption.Suchanemergencyrulechangeshallnotbeeffectiveforaperiodlongerthanonehundredtwentydays,butanidenticalrulechangemaybeadoptedinaccordancewiththeprovisionofParagraphsBthroughEofthisRule.

2.11ContemptoftheCommission

AcontemptoftheCommissionoritsRefereeisanactoromissiontendingtoobstructorinterferewiththeorderlydischargeoftheresponsibilitiesanddutiesoftheCommissionoritsReferee,ortoimpairthedignityoftheCommissionoritsRefereeorrespectfortheirauthority.

AcontemptoftheCommissionincludes,butisnotlimitedto,anyofthefollowingacts:

(a)WilfulfailuretocomplywithasubpoenaorsummonstoappearbeforetheCommissionoritsReferee,proofofserviceofwhichappearsofrecord.

(b)Willfulviolationofanorderexcluding,separating,orsequesteringawitness.

(c)Refusaltotaketheoathoraffirmationasawitness,orrefusalofawitnesstoansweranonincriminatingquestionwhenorderedtodosobytheCommissionoritsReferee.

(d)InsolentordisorderlybehaviortowardtheCommissionoranattorneyorotherofficerorRefereeoftheCommission,tendingtointerruptortointerferewiththebusinessoftheCommissionoritsRefereeortoimpairitsdignityorrespectforitsauthority.

(e)Breachofthepeace,boisterousconduct,orviolentdisturbancetendingtointerruptortointerferewiththebusinessoftheCommissionoritsRefereeortoimpairitsdignityorrespectforitsauthority.

(f)Useofinsulting,abusiveordiscourteouslanguagebyanattorneyorotherpersonbeforetheCommissionoritsReferee,orinamotion,plea,brieforotherdocumentfiledwiththeCommissionoritsRefereeinirrelevantcriticismoftheCommission,aCommissioner,anattorney,theDirectororhisstaff,oranofficerorRefereeoftheCommission.

(g)ActionbyanypersontakenororderedtobetakenwithoutapprovaloftheCommissionwhen


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suchapprovalfortheactionisrequiredbyeithertheStateConstitutionorbyCivilServiceRule.

(h)FailureofanypersontocomplywithanyorderordirectiveoftheCommissionunlessotherwisestayedbyaCourtofproperjurisdictionorunlesswithinthetimelimitsforsuchcomplianceprovidedbyapplicableruleorlaw.

(i)Wilfulfailureofanattorneytoappearatthetimeandplacesetforthehearinginwhichheistoparticipate.

2.12ProcedureforPunishingforContempt

(a)WhenapersonhascommittedacontemptoftheCommissionoraRefereeinthepresenceoftheCommissionoraReferee,hemaybefoundguiltyandpunishedthereforebytheCommissionorRefereeforthwith,withoutanytrialotherthanaffordinghimanopportunitytobeheardorallybywayofdefenseormitigation.

(b)WhenapersonischargedwithcommittingacontemptoutsideofthepresenceoftheCommissionoraReferee,heshallbetriedbytheCommissionortheRefereeonaRuletoshowcauseallegingthefactsconstitutingthecontempt.TheRulemaybeissuedbytheCommissionorRefereeonitsownmotion,oronmotionoftheDirector.

(c)AcopyofthemotionandoftheRuleshallbeservedonthepersoncharged,inthemannerofasubpoena,notlessthanforty‐eighthourspriortothetimeassignedfortrialoftheRule.

(d)Ifapersonchargedwithcontemptisfoundguilty,theCommissionoraRefereeshallrenderanorderrecitingthefactsconstitutingthecontempt,adjudgingthepersonchargedwiththecontemptguiltythereof,andspecifyingthepunishmentimposed.

(e)ShouldapersonservedinaccordancewiththisRulefailtoappearatthetime,date,andplacesetforthehearingontheRule,theCommissionorRefereemayorderanylawenforcementofficertoapprehendandtobringbeforetheCommissionorRefereethepersonchargedwithcontempt,toproceedwiththehearingintheabsenceofthepersoncharged,ortoinstituteproceedingsbeforethejudiciaryofthisStateastheCommissionorRefereedeemsproper.

2.13PenaltiesforContempt

(a)InadditiontothatwhichisprovidedforintheseRules,theCommissionoraRefereemaypunishapersonadjudgedguiltyofcontemptoftheCommissionortheRefereebyafineofnotmorethanfivehundreddollars($500.00).

(b)MoneycollectedpursuantheretoshallbepaidintotheGeneralTreasuryoftheStateofLouisianainaccordancewithlaw.


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2.14CommandingImmediatePresenceInadditiontothatwhichisprovidedforherein,theCommissionoraRefereemayorderanylawenforcementofficertolocateandbringbeforetheCommissionortheRefereeanypersonwhofailstoappearatahearingpursuanttoasubpoenaifproofofserviceappearsofrecordandiftheimmediatepresenceofthatpersonwillfacilitatetheprogressofthesubjecthearing.

2.15Suspensionofdeadlines

AlldeadlinesimposedbytheserulesaresuspendeduntilthestateofemergencyresultingfromHurricaneKatrinaisterminated.ThisruleshallapplyretroactivelytoAugust29,2005.[Adoptedonanemergencybasison9/14/05;expiredonJanuary12,2006]

2.16RepealedeffectiveDecember12,2012.


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Chapter3:DutiesoftheDirectorofStateCivilService

3.1DutiesoftheDirector

ItshallbethedutyoftheDirectorofPersonnel

(a)ToserveastheexecutiveandadministrativeheadoftheDepartmentofStateCivilServiceanddirectandsuperviseallofitsadministrativeandtechnicalactivities.

(b)ToattendallmeetingsoftheCommissionandtoactasitssecretaryandkeepminutesofitsproceedings.

(c)ToestablishandmaintainarosterofallemployeeswhoareintheClassifiedCivilServiceoftheState,inwhichthereshallbesetforthastoeachemployee,theclasstitleofthepositionheld,thesalaryorpay,anychangeinclasstitle,payorstatus,andanyothernecessarydata.

(d)Toappoint,removeanddiscipline,undertheprovisionsoftheCivilServiceArticleandRules,suchemployeesoftheDepartmentofStateCivilServiceandsuchexpertsandspecialassistantsasmaybenecessarytoeffectivelycarryouttheprovisionsoftheCivilServiceArticleandRules.

(e)Toformulateandprescribeprocedures,consistentwithCivilServiceRules,andtopublishthemintheLouisianaStatePersonnelManual;toconductCivilServiceexaminations;tomaintainlistofeligibles;andtocertifyqualifiedpersonsforappointmenttothedepartments.

(f)Todevelop,incooperationwithappointingauthoritiesandothers,training,educational,andsafetyprogramsforClassifiedemployeesinthedepartmentsgovernedbytheCivilServiceArticle.

(g)TomakeandpublishannualreportsregardingtheworkoftheCommissionandtheDepartment,andsuchspecialreportsasheconsidersdesirabletotheCommissionandtotheGovernor.

(h)ToperformanyotheractsandfunctionswhichhemayconsidernecessaryordesirabletocarryoutthepurposesoftheCivilServiceArticle,orwhichhemaybedirectedtoperformbytheCommissionortheChairman.

(i)Repealed,effectiveAugust5,1992.

(j)Toprepareandsubmit,subjecttoreviewbytheCommission,budgetrequestscoveringtheestimatedcostsofadministeringtheCivilServiceprogram.

(k)ToactbetweenmeetingsoftheCommissiononroutinemattersrequiringCommissionapproval.SubjecttotheprovisionsofSub‐section(n)ofthisRule,anysuchactionoftheDirector


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shallbereportedtotheCommissionatitsnextmeetingandunlessapprovedbytheCommissionatsuchmeeting,shallterminate.

(l)TomakesuchinvestigationsasmaybenecessarytoenforcetheprovisionsoftheCivilServiceArticleandRulesandtodeterminethequalificationsandsuitabilityofapplicantsforemploymentintheClassifiedService.

(m)ToestablishmandatorygrievanceprocedureswithineachdepartmenttoprovidethemeanstoresolveemployeecomplaintsandotherpersonnelproblemsnotappealabletotheDirectorortheCommissionundertheCivilServiceArticle.

(n)ToactbetweenmeetingsonpiecemealClassificationandPayPlanmattersrequiringCommissionapproval.AnysuchactionbytheDirectorshallbereportedtotheCommissionatthenextpublichearingcalledtoconsiderClassificationandPayPlanmattersandunlessapprovedbytheCommissionfollowingsuchhearing,shallterminate.

(o)Toreviewandapproveordisapprove,inadvanceoftheireffectivedates,contractsforpersonalservicesbetweentheState,oranyinstrumentalitythereof,andanypersoninordertoinsurethatsuchagreementsdonotprovidefortheperformanceofsuchservicesfortheStateofLouisianawhichcouldandshouldbeperformedbyClassifiedemployees.

(p)TodevelopandproposetotheCommissionuniformclassificationandpayplansandamendmentsthereto.

(q)TodevelopandproposetotheCommission,rulesandamendmentstheretogoverningemploymentconditionsforemployeesintheClassifiedService.

(r)Torequiredepartmentsandagenciestoestablishandimplement,inaccordancewithestablishedpolicy,anaffirmativeactionprogramtoassureequalemploymentopportunityintheClassifiedServiceofStategovernment.

(s)TonotifytheStatePoliceCivilServiceCommissionofanyproposalwhichwouldaffectthepayofjobsintheprotectiveservicesconcurrentwiththeissuanceoftheCivilServiceCommissionmonthlyagendaandsupplementalagenda.

3.2Amendedandre‐enactedasRule3.1(k)effectiveMarch15,1966.

3.3Amendedandre‐enactedasRule3.1(l)effectiveMarch15,1966.

3.4AppointmentoftheDirector

(a)SubjecttotheprovisionsofSub‐section(b)ofthisRule,theDirectorshallbeappointedbytheCommissionfollowingcompetitiveexaminationadministeredinamannerprescribedbytheCommission.

(b)TheCommissionshallhaveaccesstootherprovisionsoftheseRulesforthetemporary,


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interimappointmentofanactingdirector,ifsuchisnecessary.

3.5StatusoftheDirector

TheDirectorshallbeemployedwithintheClassifiedServiceoftheState.


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Chapter4:ClassifiedandUnclassifiedPositions

4.1ClassifiedandUnclassifiedPositions.

(a)AlldepartmentsandpersonssubjecttotheCivilServiceArticlearegovernedbytheseRules.

(b)SubjecttotheprovisionsofSub‐section(c)and(d)ofthisRule,allofficersandemployeesoftheStateofLouisianaareintheClassifiedService.

(c)SubjecttotheprovisionsofSub‐section(d)ofthisRule,thefollowingofficersandemployeesoftheStateofLouisianashallbeintheUnclassifiedService:

1. Electedofficialsandpersonappointedtofillvacanciesinelectiveoffices.2. TheheadofeachprincipalexecutivedepartmentappointedbytheGovernor.3. Registrarsofvoters.4. MembersofStateboards,authorities,andcommissions.5. OneprivateSecretarytothepresidentofeachcollegeoruniversity.6. Onepersonholdingaconfidentialpositionandoneprincipalassistantordeputytoany

officer,board,commissionorauthoritymentionedin(1),(2),(3),or(4),above,excepttheStateDepartmentofCivilService.

7. Membersofthemilitaryornavalforces;includingthoseemployeesintheMilitaryDepartmentoftheStateofLouisianawhoaremembersoftheLouisianaNationalGuardorLouisianaStateGuard,eitheractiveorretired.

8. Theteachingandprofessionalstaffs,andadministrativeofficersofschools,colleges,anduniversitiesoftheState,andbonafidestudentsofthoseinstitutionsemployedbyanyStateagency.

9. Employees,deputies,andofficersofthelegislatureandoftheofficesoftheGovernor,LieutenantGovernor,andAttorneyGeneral;andofpolicejuries,schoolboards,andassessors;andofallofficesprovidedforinConstitutionalArticleV.

10. Commissionersofelections,watchers,andcustodiansanddeputycustodiansofvotingmachines.

11. Railroademployeeswhoseworkingconditionsandretirementbenefitsareregulatedbyfederalagenciesinaccordancewithfederallaw.

12. NotariesPublic.

(d)1.TheDirector,uponsubmissionbyanemployingagencyofwrittenjustificationdeemedadequatebyhim,mayaddtotheunclassifiedservicepositionsinvolvingdutyassignmentswhichareseasonal,temporary,intermittentorpart‐time.

2. TheCommission,uponsubmissionofadequatejustificationbytheemployingagenciesanduponconsideringtherecommendationsoftheDirector,mayaddpositionstotheunclassifiedserviceandmay,revokeanypositionaddedtotheunclassifiedserviceunder


26

theprovisionofthisSub‐section.3. TheDirectormaynotrevokeanypositionaddedtotheunclassifiedservicebythe

Commission,butmayrevokethosepositionsaddedbyhim.4. Repealed,effectiveApril5,1978.

(e)TheCommissionaddstotheunclassifiedservicethepositionsofallpersonsrenderingpersonalservicetotheState,oranyagencythereof,pursuanttoacontractforsuchserviceswhich,afterreviewbytheDirectorinaccordancewithRule3.1(o),isdeterminedtohimtoprovideforpersonalserviceswhichcannotorshouldnotbeperformedbyaclassifiedemployee.


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Chapter5:ClassificationPlan

5.1AdoptionofaClassificationPlan.

(a)TheDirector,onaregularbasis,shallpresenttotheCommissionatpublichearingaClassificationPlanconsistingofallcurrentclassificationsinthesystemincludinganyneworamendedjobsadded(inaccordancewithRule5.1(c)).Suchplanshallconsistofjobspecificationsdesignatedbystandardtitlesdesignedtoencompassallpositionsandjobsintheclassifiedservice.

(b)AnoriginalclassificationplanoranamendedclassificationplanshallbecomeeffectiveonlyafterapprovalbytheCommissionfollowingpublichearing.

(c)TheDirectormayapproveamendmentstotheclassificationplanonaninterimbasisastheneedfornewjobsisidentified;andanyamendmentsmademorethan15dayspriortothepublichearingmaybepresentedtotheCommissionatpublichearingasprovidedinRule5.1(a).

5.2AllocationofPositions.

(a)TheDirector,afterconsultationwiththeappointingauthoritiesconcerned,shallcauseeachpositiontobeallocatedintoitsappropriatejobandmayreallocatepositionsfromjobtojob.

(b)Inmakingsuchallocations,theDirectorshallprovideforuniformapplicationoftheclassificationplantoallpositionsregardlessofappointingauthority.

(c)NopersonshallbeappointedtoanypositionuntilithasbeenofficiallyallocatedbytheDepartmentofStateCivilService.

(d)Allocationofpositionsshallbebasedonthosedutiesbeingactuallycertifiedastruebytheappointingauthorityasstatedontheofficialpositiondescriptionform.FalsificationormisrepresentationofdutystatementsareaviolationofCivilServiceRulesandanysuchfalsificationormisrepresentationcannotsupportallocationintoanyjob.

5.3ReviewofClassifications.

(a)TheDirectorshallprovideforthesystematicreviewoftheclassificationofeachpositionintheclassifiedservice.

(b)AnemployeeaffectedbytheallocationorreallocationofapositiontoajobshallbeaffordedareasonableopportunitytohavehiscasereviewedbytheDirectororbyarepresentativewhomhedesignates.TheDirector'sdecisionshallbefinalinthesemattersunlessthereisanallegationthathisrulinghasbeendiscriminatory.


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5.4UseofJobTitles.

(a)Thetitleofeachjobshallbetheofficialtitleofeverypositionallocatedtothatjobandshallbeusedtotheexclusionofallothersonallpayrolls,budgetestimates,andofficialrecordsandreportspertainingtobudgetestimates,andofficialrecordsandreportspertainingtotheposition,provided

1. ThatanyabbreviationorcodesymbolapprovedbytheDirectormaybeusedtodesignateapositionofajob.

2. ThatanyotherworkingtitlesatisfactorytotheappointingauthoritymaybeusedinconnectionwithmattersnothavingtodowiththepersonneltransactionsprescribedbytheDirector.

(b)Noemployeeshallbeappointed,employed,orpaidunderanytitleotherthanthatofthejobtowhichthepositionoccupiedortobeoccupiedbyhimisassigned.

5.5ForceandEffectofJobSpecifications.

Theclassificationplanconsistsofthespecificationsforalljobsofficiallycreatedandshallhavethefollowingforceandeffect:

(a)Thedefinitionsaredescriptiveandnotrestrictive.Theyareintendedtoindicatethekindsofpositionsthatshouldbeallocatedtothevariousjobsasdeterminedbytheirdutiesandresponsibilities.Theuseofaparticularexpressionorillustrationastodutiesshallnotbeheldtoexcludeothersnotmentionedthatareofsimilarkindorquality.

(b)Theallocationofapositiontoajobandtheassignmentofajobtoapaygradeisbasedontheanalysisofdutiesandresponsibilitiesreportedontheofficialpositionquestionnairebytheappointingauthority.

(c)Repealed,effectiveSeptember7,1982.

(d)Repealed,effectiveJune29,1987.

5.6StatusofIncumbentWhenPositionisReallocated.

(a)Whenapositionisreallocated,theincumbentshallbeentitledtoremaininthepositionprovidedthatheorshemeetstheminimumqualificationrequirementsofthejobtowhichthepositionhasbeenallocated.

(b)Whentheincumbentdoesnotmeettheminimumqualificationrequirements,theagencycanreturnto,orremovefrom,thepositionthedutieswhichcausedthereallocation;ortheDirectorshalldeclarethepositionanewposition.

(c)Ifthedutieswhichcausedthereallocationarereturnedorremoved,theincumbentshallbeentitledtoremainintheposition.InaccordancewithRule5.6.1(e)6,ifthepositionisdeclareda


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newposition,theformershallbedeemedabolishedandtheincumbentmayberelocatedbydemotioninlieuoflayoffasdefinedinRule1.11.1.

5.6.1EffectofBusinessReorganizationonEncumberedPositions.

(a)Whenanappointingauthoritydeterminesitisnecessarytorestructureanorganizationtomoreeffectivelyorefficientlycarryoutitsmission,heshallsubmitaplantotheDirectoroutlininghisrationalbusinessreasonfortheproposedchangeandtheimpactofthechangeontheincumbentsoftheaffectedpositions.Thisruleshallnotapplyiftherestructuringproposesareductionofthenumberofemployeesintheorganization.SuchreductionsinforceshallbeconductedinaccordancewithChapter17,LayoffsandLayoffAvoidanceMeasures.

(b)Positionallocationsthatchangeasaresultofthebusinessreorganizationmaybeeffectedthroughreallocation(up,down,orlaterally),jobcorrectionorthecreationofanewpositionasdeterminedbytheDirector.Occupiedpositionsshallbereallocateddownonlyinaccordancewithparts(d),(e)and(f)oftheserules.

(c)ThebusinessreorganizationplanshallbesubmittedtotheDirectorpriortotheproposedeffectivedate.Theplanshallinclude,butnotnecessarilybelimitedto,thefollowingdocuments:

1. proposaloutliningtherationalbusinessreasonsresultinginthereallocation(s)down;2. positiondescriptions(SF‐3s)forallpositionsintheaffectedorganizationalunit;3. currentandproposedorganizationalcharts;and4. copiesofnoticestoemployeesissuedinaccordancewithRule5.6.1(d).

(d)Whenanappointingauthorityproposestolowertheallocationofapositionoccupiedbyapermanentemployee,theDirector’sapprovalisrequired.Theemployeeshallbegivenwrittennoticeof:

1. theproposedaction;2. theproposedeffectivedateoftheaction;3. thebusinessreasonfortheaction;and4. theiropportunitytorespond.

Thisnoticemustbegivenatleastfifteen(15)calendardayspriortotheDirector’sapprovaloftheplan.

(e)ApprovalofBusinessReorganizationPlansInvolvingReallocationsDown

TheDirectormay:

1. approvetheplan;2. disapprovetheplan;3. grantinterimapprovaloftheplanpendingratificationoftheCommissionatitsnext

regularlyscheduledmeeting4. refertheplandirectlytotheCommissionforconsiderationatitsnextregularly


30

scheduledmeeting;5. requiretheagencytoimplementthereorganizationinaccordancewithChapter17of

theserules;6. requiretheagencytoimplementademotioninlieuoflayoffasdefinedinRule1.11.1.

(f)Payofemployeesnegativelyaffectedbyreallocationdownordemotioninlieuoflayoffshallbered‐circledinaccordancewithChapter6oftheserules.

(g)EmployeeswhosepositionsaremovedintoalowerjobclassificationasaresultofthebusinessreorganizationshallbeeligibletobeplacedonaDepartmentPreferredReemploymentList(DPRL).Employeesonsuchalistshallbegivenpreferentialhiringrightsfortheirdepartmentoragencyforthejobwhichtheyoccupiedpriortotheimplementationofthebusinessreorganization.Employeesshallberankedinorderoflengthofstateservice.Theemployeewiththemoststateserviceforagivenjobandparishshallbegiventhefirstoffer.

1. Eligibilityshallbelimitedto:a. theagencyordepartmentwherethereorganizationoccurred;b. theemployee’sparishofdomicileatthetimeofreorganizationandanyother

parisheshemaylistforavailability;c. thesamejobtitletheemployeeheldpriortotheimplementationofthe

reorganization;d. employeeswhosemostrecentofficialperformanceratingatthetimeofthe

reorganizationwas“meetsrequirements”orbetter;ande. permanentemployees.

2. Anemployeeshallberemovedfromapplicablelist(s)when:a. HeisofferedapermanentpositionfromtheDPRL.b. Hedeclinesorfailstorespondtoanoffer.c. Heisdismissedorresignstoavoiddismissalfollowingthereorganization.d. TheDirectordeterminesthatapersonisnotqualified,notavailable,orupon

investigation,notsuitableforappointmenttotheposition.e. Hisnamehasbeenonthelistfortwo(2)yearsfollowingtheeffectivedateofthe

reorganization.3. ExceptionstoHiringfromtheList:

Ifthereisadepartmentpreferredreemploymentlist,theemployeewhoisfirstonthelistshallbehiredfirstforpositionsinhiscareerfieldexceptwhenapositionisfilledby:

a. internaldemotion;orb. restorationofanemployeereturningfrommilitaryserviceinaccordancewith

Rule23.15.4. Ifthejobheldbytheemployeeimmediatelypriortotheimplementationofthe

reorganizationundergoesachangeintheminimumqualificationrequirementsorthetitleorpayrangeischanged(includingonethatischangedupward)afterthereorganization,attherequestoftheemployee,hemayhavehisnameplacedonthelistforthenewly‐revisedjobtitle.HeshallnotberequiredtomeetthenewqualificationsifsufficientevidenceispresentedtotheDirectortoshow,asdeterminedbytheDirector,thatheisreturningtoajobhavingessentiallythesamedutieshewasperformingwhen


31

affectedbythereorganization,unlessthelackingqualificationisonerequiredbylaworunderarecognizedaccreditationprogram.

(h)Forrationalbusinessreasons,theDirectororCommissionmaymakeexceptionstotheserules.

(i)PermanentemployeeswhoseallocationhasbeenmovedtoalowerclassificationmayhavetherighttofileanappealtotheCivilServiceCommissioninaccordancewithChapter13oftheseRules.

5.7JobEvaluation.

TheDirectorshallevaluateand/orreevaluateeachjobintheclassificationplantoestablishitsrelativevalueintheclassifiedservice.JobswillbeassignedtoapaygradebasedontheprovisionscontainedinChapter6oftheseRulesaswellasconsiderationofeachjob'sevaluation.

5.8StatusofIncumbentAffectedbyaJobCorrection.

(a)Whentheallocationofapositionischangedbyjobcorrection,theincumbentshallbeentitledtoremaininthepositionprovidedthatheorshepossessesanylicense,commission,certification,oraccreditationwhichisestablishedasaminimumqualification.

(b)Whentheincumbentlacksarequiredcredential,thepositionshallbedeclaredanewposition;theformerpositionshallbedeemedabolishedandtheincumbentshallberemovedtherefrombylayoff.

5.9DualCareerLadderClassificationProgram.

SubjecttotheprovisionsofRule6.29,anappointingauthoritymayparticipateinadualcareerladderprogramforselectedjobseriesbysubmittinganagencypolicyrequestingtheestablishmentofajoborjobstoprovideamechanismtoimplementadualcareerladderprogram.TheagencypolicymustbeapprovedbytheCivilServiceCommissionpriortoimplementation.Allsuchprogramsmustcomplywiththefollowingrequirements:

(a)Thedualcareerladderjobsmustbeinascientific,medical,informationtechnology,orengineeringfieldthatexhibitsoneormoreofthefollowingcharacteristics:

1. Requiressubstantialtechnicalorprofessionaltrainingandexpertisebeyondthebasiclevel.

2. Isknownforrapidinnovation.3. Possessesthepotentialforemployeestoreceivenationalcredentialsorlicenses.

(b)Suchaprogramshallbeimplementedinaccordancewithwrittenpoliciesandproceduresestablishedbyeachdepartment.Thesewrittenpoliciesmustincludeataminimumthefollowing


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elements:

1. Programgoalsandexpectations.2. Performancestandardsforemployeeseligibletoentertheprogram.3. Selectionprocedurestomoveemployeesintoadualcareerladderjobtitle.4. Supplementalqualificationrequirementsforeachpositionencompassedbytheprogram.5. Thescopeofintendeduseincludingthelocationandnumberofdualcareerladder

positionsandjobspecificationsforalldualcareerladderjobs.6. Programassessmentproceduresandreports.

(c)AmendmentstopoliciesbyanagencymustbesubmittedforpriorapprovalbytheCivilServiceCommission.

(d)PayforemployeesindualcareerladderjobsshallbeestablishedinaccordancewithCivilServiceRulesgoverningpay.

(e)Applicantsmaybeplacedindualcareerladderpositionsusingnormalproceduresforfilingpositionsor,ifappropriate,throughreallocation.

(f)AgenciesmustreporttotheDepartmentofStateCivilServiceannuallyontheuseandeffectivenessoftheprogram.Suchannualreportsshouldreflectfiscalyearinformation.

(g)TheDirectorshallreviewallprogramsandreportannuallytotheCivilServiceCommissionontheprogram'suseandeffectiveness.


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Chapter6:PayRules

6.1Philosophy

ThepayratesfortheState'sclassifiedworkforcewillbeestablishedinaccordancewithasystemthatgenerallyconsiderssuchfactorsasavailabilityofapplicants,thequalityoftheapplicantpool,turnoverrates,federallaw,marketcompetition,paypracticesofmarketcompetitors,theevaluationsystemranking,employeeperformanceandleveloffundingavailable.TheStatewillnotbeamarketleader,but,forthemostpart,willfollowthemarketasthevalueofjobschange.

6.2PreparationofPayPlan

(a)TheDirector,afterconsultationwithappointingauthoritiesandthestatefiscalofficerandafterconductingsuchresearchashemaydeemappropriate,shallcausetobepreparedforsubmissiontotheCommission,auniformpayplan,oramendmentsthereto,fortheclassifiedservice.TheDirectormayproposedifferentratesofpayindifferentlocalitiesandareasofthestatedependinguponavailabilityofapplicantsandotherfactorsimpactingcompensation.

(b)TheDirectorshallmakearecommendationtotheCommissionconcerningapaystructureadjustmentatleastannually.

6.3AdoptionofPayPlan

(a)AnyPayPlan,oramendmentsthereto,proposedbytheDirectorshallbesubmittedtotheCommissionforitsconsiderationatapublichearingcalledforthispurpose.

(b)TheCivilServiceCommission,uponadoptionofaPayPlan,shallspecifythemannerinwhichthePayPlanistobeimplemented.

(c)APayPlanmayincludebutnotnecessarilybelimitedtoanadjustmenttothepaystructure,anincreaseoflimitedduration,ageneralincreaseand/ornew,revisedorabolishedjobs.

(d)APayPlanoramendmentthereto,whenadoptedbytheCommissionafterpublichearingshallbecomeeffectiveonlyafterapprovalinitsentiretybytheGovernor.

6.3.1OtherCompensation

AnappointingauthoritydesiringtoprovidecompensationnotspecificallycoveredeitherbyChapter6oftheseRulesorbytheclassificationandpayplanshallobtainapprovalfromtheCommissionofaplanforprovidingsuchcompensation,andshallobtaincertificationinaccordancewithRule6.13(a)priortoprovidingsuchcompensation.Thealterationofanysuch


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planshallnotbemadewithoutthepriorapprovaloftheCommission.

6.4RatesofPayinthePayPlanPlusBaseSupplement

(a)Thepayrangeforeachjobshallconsistofarangeminimumandmaximum.

(b)SubjecttotheprovisionsofRules6.11,6.15,and6.16eachemployeeshallbepaidataratewithintherangeforthegradetowhichhispositionisallocated,orataratewithinthebasesupplementapprovedforhispositioninaccordancewiththeprovisionsofRule6.16(f).

6.5HiringRate

Payuponemploymentshallbeattheminimumoftherangeestablishedforthegradeofthejobtowhichthepositionisallocatedexcept:

(a)Thepayofaprobational,job,orprovisionalappointeeshallnotbereducedwhentheemployeehasservedlongerthan6months,isearningmorethantheminimumforthejobheoccupies,andisthenprobationallyappointedtoapositioninthesamejob,oradifferentjobwiththesamemaximumrateofpay,inthesamedepartmentwithoutabreakinservice.

(b)SpecialEntranceRates.

Wheneconomicoremploymentconditionscausesubstantialrecruitmentorretentiondifficulties,theDirectormayauthorizetheappointmentofqualifiedapplicantsataspecialentrancerateormayauthorizetheuseofaspecialretentionratewithintherange,orwithintherangeplusbasesupplementauthorizedfortheposition,forthejobinalimitedgeographicalareaorforpositionsinajobwhereemploymentconditionsareunusual.

1. Thedepartmentordepartmentstowhichthespecialrateismadeapplicablehavingemployeesinthesamejobintheaffectedareaorlocalewherethespecialratewillbeused,shallincreasethepayrateofallsuchemployeestothespecialrate.Allnewhiresshallbepaidatthespecialentrancerateorspecialretentionrate.Anappointingauthoritymayadjustthesalariesofemployeesworkinginthepositionstowhichthespecialentrancerateappliestoanysalaryuptobutnottoexceedtheamountofthepercentdifferencebetweenthespecialrateandthecurrenthiringrate.

2. Whenspecialentranceratesorspecialretentionratesareadjusteddownward,theindividualpayratesofemployeesoccupyingpositionsaffectedbytheauthorizedratesshallnotbechanged.

3. SpecialentranceratesandspecialretentionratesmustbeapprovedbytheCommissionatitsnextscheduledmeetingafteractionwastakenbytheDirector.

(c)ReenteringtheClassifiedService.

Thepayofanemployeereenteringtheclassifiedservice,otherthanonebeingrestoredtodutyfollowingmilitaryservice,maybefixedatanyrateintherange,orwithintherangeplusbase


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supplementauthorizedforthepositioninwhichheisbeingemployed,thatdoesnotexceedthehighestsalaryhepreviouslyearnedwhileservingwithpermanentstatusinaclassifiedpositionotherthandetailtospecialduty.Iftherangeforthejobhasbeenadjustedandtherangeminimumishigherthanhisformersalary,hewillenteratrangeminimum.Iftheformersalaryishigherthantherangemaximumorrangemaximumplusauthorizedbasesupplement,hispayrateshallbesetnohigherthantherangemaximum,orrangemaximumplusbasesupplementifauthorizedforthepositioninwhichheisbeingemployed.Theappointingauthoritymayatanytimegrant,totheextentpermittedbyotherprovisionsoftheseRules,anyincreaseforwhichanemployeehavingreenteredtheclassifiedservicepossesseseligibilityunderthissubsection.ThisRuleshallnotapplytoaformeremployeewhowasdismissedorresignedtoavoiddismissal.

(d)RestrictedAppointments

Whenanappointingauthoritymakesarestrictedappointment,hemaysetthepayoftheemployeeatanyrateintherange.

(e)ReturnFromMilitary.

SubjecttoRule23.15,whenanemployeereturnsfrommilitaryserviceandisrestoredtodutyinhisformer,equivalentorlowerposition,hispayshallbefixedattherateearnedpriortoleavingtheclassifiedservice.Ifthejoborequivalentjobhadbeenupgradedoranypayadjustmentsgranted,heshallbegrantedapayratereflectingtheimpactoftheseadjustments,asthoughhehadbeeninthatjobatthetimeoftheadjustments.

(f)TheDirector,withtheapprovaloftheCommission,mayestablishspecialhireratesforworkersemployedbyanyStateagencywhichadministersfederalfundsforuseinthisstate,eitherdirectlyorindirectlyorasagrant‐in‐aidortobematchedorotherwise,providedsuchStateagencyisrequiredtobyruleorregulationof,orcontractwith,aparticipatingfederalauthoritytopaysuchspecialrate,exceptthatanappointingauthoritymustcomplywiththeminimumwagerateasprescribedandrequiredbyFederalrules,statutes,regulationsandjudicialdecisions,whensuchminimumrateisinexcessofthatprovidedforintheserules.

(g)ExtraordinaryQualifications/Credentials

SubjecttoprovisionsofRule6.29,ifanapplicantwhoiseligibleforappointmentunderprovisionsofChapters22and23oftheRulespossessesextraordinaryorsuperiorqualifications/credentialsaboveandbeyondtheminimumqualifications/credentials,theappointingauthoritymay,athisowndiscretion,paytheemployeeatarateabovetheminimumprovidedthat:

1. suchsuperiorqualifications/credentialsareverifiedanddocumentedasjobrelated,2. theratedoesnotexceedthethirdquartileoftherangefortheaffectedjob,3. therateisimplementedinaccordancewithwrittenpoliciesandproceduresestablished

bythedepartment,4. theappointmentisprobational,provisionalorajobappointment.

Theemployeemaybepaiduponhiringoratanytimewithinoneyearofthehiredate.Ifpaidafterthehiringdate,thepaychangemustbeprospective.Thesalariesofallcurrentprobationaland


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permanentemployeeswhooccupypositionsinthesamejobtitleandwhopossessthesameorequivalentqualifications/credentialsmaybeadjusteduptobutnottoexceedtheamountofthepercentdifferencebetweenthespecialhiringrateandtheregularhiringrateprovidedthatthequalifications/credentialsarealsoverifiedanddocumentedasjobrelatedandthattherateisimplementedinaccordancewithwrittenpoliciesandproceduresestablishedbythedepartment;suchpoliciesshallbepostedinamannerwhichassurestheiravailabilitytoallemployees.Suchadjustmentsshallonlybemadeonthesamedatethatthehigherpayrateisgiventothenewlyhiredemployee.

Ifanemployeewithpermanentstatusresignsandisthenrehiredintoeitherthesamepositionorintothesamejobtitleoralowerleveljobinhiscareerprogressiongroupatthesameagency,theemployeeshallnotbeeligibleforanincreaseunderthisruleunlesstherehasbeenabreakinStateserviceofatleast60days.

(h)ReenteringtheClassifiedServiceWithoutaBreakInService

Whenanappointingauthorityrequiresanemployeetoresignapermanentpositioninordertoacceptaprobationalappointment,andtheemployeeacceptssuchanappointmentwithoutabreakinservice,andtheappointmentwouldhavebeenconsideredapromotionaccordingtoRule6.7theemployeeshallretaineligibilityforthepromotionalincreaseforaperiodnottoexceed1year.TheappointingauthoritymaygrantanyincreaseforwhichtheemployeewouldhavebeeneligibleunderRule6.7.ThisRuleshallnotapplytoanemployeewhowasdismissedorresignedtoavoiddismissal.

6.5.1PayUponAppointmentFromaDepartmentPreferredReemploymentList

SubjecttoRule6.14,thepayofapersonappointedfromadepartmentpreferredreemploymentlistmaybefixednohigherthanhisrateofpayatthetimeofthelayoffordisplacementaction,whichentitledhimtoplacementonthepreferredlistfromwhichheisappointed,orathiscurrentrateifsuchrateishigherbasedonotherprovisionsoftheseRules.Innocaseshalltherateofpaybehigherthantherangemaximumfortheclasstowhichappointed,orthehighestratewithinthebasesupplementauthorizedforthepositiontowhichappointed.

6.6MarketGradeAdjustment

(a)Whenthepayrangeforthegradetowhichajobiscurrentlyassignediseithernotsufficienttocompetewithprevailingmarketconditions,orisfoundtoexceedprevailingmarketrates,theDirectormay,inaccordancewithRules6.1and3.1(n),authorizetheassignmentofthejobtoagradewithamoreappropriatepayrange.TheindividualpayrateofemployeesoccupyingjobswhichareaffectedshallbesetinaccordancewithRule6.8.1.

(b)Repealed,asofDecember4,1989.


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6.7RateofPayUponPromotion

(a)Subjecttotheprovisionsofsubsections(e)and(f)ofthisrule,whenanemployeeispromotedtoapositioninahighergrade,hispayshallincreasebyatleast7percent.

(b)Subjecttotheprovisionsofsubsections(e)and(f)ofthisrule,whenanemployeeisgivenaonegradepromotionhispayshallincreaseby7percent.Whenanemployeeisgivenatwogradepromotionhispaymaybeincreasedinanamountnottoexceed10.5percent.Whenanemployeeisgivenathreeormoregradepromotionhispaymaybeincreasedinanamountnottoexceed14percent.Anemployeeshallnotbepaidbelowtheminimumofthehigherrange.

(c)Eligibilitiesgainedbutnotreceivedatthetimeofpromotionmaybegivenprospectivelyatanytimewithinthreeyearsfromtheeffectivedateofthepromotion.

(d)Whenanemployeehasbeendetailedwithpaytoahigherjobandispromotedtothatsamejoborajobatthesamepaylevelorahigherpayleveldirectlyfromthedetail,hispayeligibilityonpromotionshallnotbelessthanhereceivedondetail.

(e)Subjecttotheprovisionsofsubsection(f)ofthisrule,whenanemployeeispromotedfromajobassignedtoonepayscheduletoajobwithahigherrangemaximuminanotherpayschedule,hispayshallbeadjustedasfollows:

1. Ifthemaximumofthejobtowhichheisbeingpromotedislessthan14%abovehiscurrentmaximum,hispayshallbeincreasedby7%.

2. Ifthemaximumofthejobtowhichheisbeingpromotedisatleast14%butlessthan21%abovehiscurrentmaximum,hispayshallbeincreasedatleastby7%butnottoexceed10.5%.

3. Ifthemaximumofthejobtowhichheisbeingpromotedisequaltoorgreaterthan21%abovehiscurrentmaximum,hispayshallbeincreasedbyatleast7%butnottoexceed14%.

(f)Whenanemployee,whoserateofpayfallswithinthebasesupplementforhiscurrentposition,promotestoapositionwhichhasnobasesupplement,hissalaryforpurposesofpaycalculationuponpromotionshallbetherangemaximumofhiscurrentpositionforwhichthebasesupplementisauthorized.

6.8PayUponReallocation

WhentheDirectorchangestheallocationofapositionfromonejobtoanotherbyreallocation,

(a)Ifthejobtowhichthepositionisallocatedisinahighergradeinthesamescheduleorisinagradewithahighermaximuminanotherschedule,theaffectedemployee'spayshallbesetinaccordancewithRule6.7.

(b)Subjecttotheprovisionsofsubsection(d)ofthisrule,ifthejobtowhichthepositionisallocatedisinalowergradeinthesamescheduleorisinagradewithalowermaximumin


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anotherschedule,theaffectedemployee'spaywillnotchange,butshallbesubjecttoprovisionsofRule6.15.

(c)Subjecttotheprovisionsofsubsection(d)ofthisrule,ifthejobtowhichthepositionisallocatedisinthesamegradeinthesamescheduleorisinagradewiththesamemaximuminanotherschedule,theemployee'spayshallnotchange.

(d)Ifthepositionisreallocatedinsuchawaythatthecurrentbasesupplementrateofpayauthorizedforthepositionislostorreduced,theaffectedemployee'spayshallbesetnohigherthanhiscurrentsalaryandatthehigherofthefollowing:

1. therangemaximum(thisisaredcirclerate)ofthepositionfromwhichheisbeingreallocated,or

2. withintherangemaximumplusthebasesupplement(thisisnotaredcirclerate)authorizedforthepositiontowhichheisbeingreallocated.

6.8.1PayUponJobCorrectionorGradeAssignment

WhentheDirectorassignsajobtoadifferentgradeorchangestheallocationofapositionfromonejobtoanotherbyjobcorrection,

(a)Ifthejobtowhichthepositionisjobcorrectedisinahighergradeinthesamepayscheduleorisinagradewithahigherrangemaximuminanotherpayschedule,orifthejobisassignedtoahighergradeinthesamepayscheduleortoagradewithahigherrangemaximuminanotherschedule,theaffectedemployee'spayshallnotchange.Anemployeeshallnotbepaidbelowtheminimumofthehigherrange.

(b)Subjecttotheprovisionsofsubsection(d)ofthisrule,ifthejobtowhichthepositionisjobcorrectedisinalowergradeinthesamepayscheduleorisinagradewithalowerrangemaximuminanotherpayschedule,orifthejobisassignedtoalowergradeinthesamepayscheduleortoagradewithalowerrangemaximuminanotherschedule,theaffectedemployee'spayshallnotchange,butshallbesubjecttoprovisionsofRule6.15.

(c)Subjecttotheprovisionsofsubsection(d)ofthisrule,ifthejobtowhichthepositionisjobcorrectedisinthesamegradeinthesamepayscheduleorisinagradewiththesamerangemaximuminanotherpayschedule,orifthejobisassignedtothesamegradeinthesamepayscheduleortoagradewiththesamerangemaximuminanotherschedule,theaffectedemployee'spayshallnotchange.

(d)Ifthepositionisjobcorrectedorifajobhasapayrangechangeinsuchawaythatthecurrentbasesupplementrateofpayauthorizedforthepositionislostorreduced,theaffectedemployee'spayshallbesetnohigherthanhiscurrentsalaryandatthehigherofthefollowing:

1. therangemaximum(thisisaredcirclerate)ofthepositionfromwhichheisbeingreallocated,or

2. withintherangemaximumplusthebasesupplement(thisisnotaredcirclerate)


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authorizedforthepositiontowhichheisbeingreallocated.

6.9PayUponTransferorReassignment

(a)SubjecttotheprovisionsofSubsection(f)ofthisRule,whenapermanentorprobationaryemployeeistransferredwithoutpromotionordemotion,hispayshallnotbereducedwithouthispermission.

(b)Whenapermanentemployeeistransferredwithpromotionfollowingcertificationfromapromotionalorprobationaleligiblelist,orfollowingnoncompetitivepromotion,Rule6.7shallapply.

(c)Whenapermanentorprobationaryemployeeistransferredwithdemotion,Rule6.10shallapply.

(d)SubjecttotheprovisionsofSubsection(f)ofthisRule,whenanemployeeisreassignedtoanotherposition,hisrateofpayshallnotbereducedwithouthispermission.

(e)Whenanemployeeistransferred,thedepartmentreleasingtheemployeeshallbeliableforpaymentforanyholidaysand/orregulardaysoffinterveningbetweenthelastdayactuallyworkedinthedepartmentreleasingtheemployeeandthefirstdaytobeworkedinthedepartmentacquiringtheemployee.

(f)NotwithstandingtheprovisionsofSubsections(a)and(d)ofthisRule,ifanemployeeistransferredwithoutpromotion,demotion,orchangeindutystationorisreassignedfromapositionwithanauthorizedbasesupplementtoapositionforwhichalowerornobasesupplementisauthorized,theaffectedemployee'scurrentbasesupplementpayshallbereducedtotherangemaximumortoaratewithinthenewposition'sbasesupplementnohigherthanhiscurrentsalary.

6.10RateofPayUponDemotion

SubjecttotheprovisionsofCivilServiceRule6.15and5.6.1(e)and(f),whenanemployeeisdemotedforanyreasonunderanycircumstances,hispayshallbereducedasfollows:

(a)Ifthedemotionistoajobwithinthesamescheduleortoajobinanotherschedulewithalowermaximumhispayshallbereducedbyaminimumof7%andmaybesetatalowerrateintherangeprovidedthatitisnolessthantheminimum.

(b)Repealed,effectiveSeptember9,2003.

(c)Repealed,effectiveSeptember9,2003.

(d)SubjecttotheprovisionsofRule6.29,anappointingauthoritymaygrantexceptionstothisruleforvoluntarydemotions.Exceptionsshallnotbygrantedbytheappointingauthorityinan


40

arbitraryorfraudulentmannerdesignedtoincreaseanemployee’srateofpay.Anappointingauthoritymay,aspartofaformalwrittenpolicy,waiveapayincreaseonpromotionforanemployeewhohasbeendemotedwithoutadecreaseinpaywithinasix‐monthperiod.

6.11RateofPayonDetailtoSpecialDuty

Whenanemployeeisdetailedtospecialduty,hispayshallnotbereduced;ifthepositionisallocatedtoajobwhichisassignedtoahighergrade,hispayshallbeincreasedtotheratehecouldreceiveuponpromotiontosuchposition,provided:

(a)Anysuchtemporaryincreasegrantedhimshallnotaffecthiseligibilityforpayincreaseswhichhewouldhaveacquiredinhisregularpositionhadhenotbeendetailed.

(b)Attheconclusionofthedetail,hispayshallreverttohisauthorizedrateofpayinhisregularposition.

6.12CompensationforPart‐TimeServices

(a)Whenpart‐timeserviceinanypositionisauthorizedorrendered,theactualcompensationtobepaidshallbetheappropriatehourlyrate.

(b)Whenpart‐timeserviceisrendered,itshallbethedutyoftheappointingauthoritytocertifytotheDirector,oneachnoticeofappointmentorchangeinstatusoftheemployee,thepercentoffull‐timehourstobeworked.

(c)Anemployeepaidonamonthlyorsemi‐monthlybasis,whoisemployedforonlypartofapayperiodshallbepaidfortheproportionatecalendardaysworked.

6.12.1CompensationforHolidays

Employeesshallbeeligibleforcompensationonholidaysobservedexcept:

(a)Whentheemployee'sregularworkscheduleaverageslessthan20hoursaweek;

(b)Whentheemployeeisonrestrictedappointment;

(c)Whentheemployeeisonleavewithoutpayimmediatelyprecedingandfollowingtheholidayperiod;

(d)Whentheemployeeisonanintermittentworkschedule.


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6.13CertificationandPayment

(a)NoemployeeshallreceiveanycompensationexceptasauthorizedbyorpursuanttotheprovisionsofArticleX,theCivilServiceRules,theUniformClassificationandPayPlans,andthepoliciesandproceduresissuedbytheDirector.

(b)IfpaymentstoanemployeearefoundtohavebeenmadeinviolationoftheprovisionsofArticleX,theCivilServiceRules,theUniformClassificationandPayPlans,orthepoliciesandproceduresissuedbytheDirector,theDirectormaytakeanycorrectiveactionhedeemsappropriateormaydirecttheappointingauthoritytotakesuchcorrectiveaction.Correctiveactionsmayinclude,butarenotlimitedto,therescindingofanyactionsandassociatedcompensation,orrestitutiontotheemployee.

6.14PerformanceAdjustments

(a)AnemployeewhoisinactivestatusasofJune30oftheperformanceevaluationyearbecomeseligibleforandmaybegrantedaperformanceadjustment,providedthattheappointingauthorityhasdeterminedhisperformancemeritssuchanadjustment.

(b)RepealeffectiveJuly1,2012.

(c)Theamountofeachperformanceadjustmentshallbe4percentoftheemployee'sindividualpayrate.

(d)RepealeffectiveJuly1,2012.

(e)Allincreaseshereinauthorizedaresubjecttotherequirementthatnoemployee'spayshallexceedthemaximumrateofpayestablishedforthejob,orthehighestratewithinthebasesupplementauthorizedforthepositionoccupied.

(f)Anemployee'seligibilityfortheincreasesauthorizedinSubsection(a)shallnotbeinterruptedbytimeservedinthemilitaryserviceifheisreemployedundertheprovisionsofRule23.15.

(g)RepealeffectiveJuly1,2012.

(h)Anyadjustmentorincreasewhichanemployeereceivesundertheprovisionsofotherrules,unlessotherwiseindicated,shallnotaffectsuchemployee'seligibilitytoreceiveincreasesauthorizedunderthisrule.

(i)AnemployeewhohasacurrentofficialoverallPerformanceEvaluationof“NeedsImprovement/Unsuccessful”orequivalentshallnotbeeligibleforanyincreaseundertheprovisionsofthisrule.

(j)RepealeffectiveJuly1,2012.

(k)Anemployeeondetailtoapositioninahighergrademaybeeligibleforaperformance


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adjustmentinthehigherjobcalculatedonhisindividualpayrateinthehigherjob.

6.14.1RepealedeffectiveDecember12,2012.

6.15RedCircleRates

Ratesthatfallwithintherangeorwithinthebasesupplementauthorizedforapositionbecometheemployee'sauthorizedindividualpayrate.Excludingthosethatfallwithinthebasesupplementauthorizedforaposition,individualpayratesthatfallabovethemaximumestablishedforthegradebecomeredcirclerates;or,undertheconditionsoutlinedbelowinsubsection(d)ofthisrule,individualpayratesthatfallabovethebasesupplementauthorizedforapositionbecomeredcirclerates.Suchredcircleratesremainineffectuntiltherangeorrangeplusauthorizedbasesupplementforapositioncatchesupwiththerate;however,eligibilityforaredcirclerateislostuponseparationfromstateservice,ordemotionexceptasprovidedinpart(f)ofthisrule.Individualswhosesalaryratesareredcircledshallnotbeeligibleforanyotherpayadjustmentsprovidedforintherules.Redcircleratesareassignedundertheconditionsasoutlinedbelow:

(a)Whenthejobtowhichapositionisallocatedisassignedtoalowergrade.

(b)ExceptasprovidedinRule6.8(d),whenapositionisreallocatedtoajobassignedtoalowerpaygrade.

(c)Whenanadjustment(thisdoesnotincludebasesupplement)tothepaystructurehastheeffectofloweringtherangeminimumandmaximumforthegradetowhichajobisassigned.

(d)Whenpositionsaredeclaredtobeintheclassifiedserviceandtheemployee'scurrentrateofpayfallsabovethemaximumoftherangeforthegradeofthejobintowhichtheposition(s)areallocated,orabovetherangeplusbasesupplementauthorizedforthepositionallocated.AredcirclerategivenasaresultofanacquisitionofapositionunderCivilServiceRule24.2shallbetreatedinthefollowingmanner:

1. Aftertwoyears,shouldtheredcirclerateofpayexceedthemaximumrateofpayofthejobtowhichthepositionisallocatedbyovertwenty‐eightpercent,theredcirclerateshallbereducedtoafigurenotmorethantwentyeightpercentabovetheaforementionedmaximumortothemaximumofthebasesupplement,whicheverishigher.

2. Aredcircleratereducedunder(d)1abovemaynotbereinstatedundersubsection(g)below.

(e)Whentheemployee'spayexceedsthemaximumofanapprovedmarketgrade.

(f)Whenanemployeeissubjecttoademotioninalayoff,includingalayoffasprovidedforinRule17.9(c),andthelayoffwasnotabsolutelyrequiredbecauseofbudgetarycuts,exceptthatthenpayupondemotioninsuchalayoffforanemployeewhosecurrentpayratewithinthebasesupplementexceedstherangeortherangeplusauthorizedbasesupplementforthepositionto


43

whichheistodemoteshallbesetnohigherthanhiscurrentsalaryandatthehigherofthefollowing:

1. therangemaximum(thisisaredcirclerate)ofthepositionfromwhichheistodemote,or

2. withintherangemaximumplusthebasesupplement(thisisnotaredcirclerate)authorizedforthepositiontowhichheistodemote.

(g)AnappointingauthoritymayrequestauthorityfromtheCommissiontoreinstateredcirclerates(exceptthosespecifiedinsubsection(d)above)awardedfortwoyearswhichhaveexpiredwhentheemployee'spaycontinuestobelowerthanthepreviouslyauthorizedredcirclerate.AnyapprovalgrantedshallbeprospectivefromthedateofCommissionaction.Eligibilityforreinstatementislostuponseparationfromstateserviceordemotion.

(h)RedcircleratesineffectonJune8,1994,theeffectivedateoftheamendmenttothisruleprovidingforacontinuingredcirclerate,shallbeextendedinaccordancewiththeprovisionsofthisrule.

6.16SpecialPayProvisions.

Underconditionsdescribedbelow,theCommissionmayauthorizespecialpayconsiderations,beyondthosealreadyprescribedintheserules.

(a)PremiumPay

Inordertoremaincompetitivewiththepaypracticesofmarketcompetitors,theCommissionmayauthorizespecialpayforpositionsinajobwhereemploymentconditionsareunusual.Additionalpaymaybeauthorizedforanemployeewhoperformsextraordinarydutythatisnotanintegralpartofhisregularlyassignedduties.Suchadditionalpayshallnotbeconsideredaspartoftheemployee’sbasepay.

(b)Repealed,effectiveJanuary1,2000.

(c)IndividualPayAdjustment.

WhenanappointingauthorityrequestsandcanpresentadequatejustificationwithdocumentationbeforetheCommissioninpublichearing,theCommissionmaygrantspecialadjustmentsinpayforindividualemployees.Suchadjustmentsshallbegrantedonlywithinthepayrangeforthegradetowhichtheemployee’spositionisallocated,orataratewithinthebasesupplementapprovedforhispositioninaccordancewiththeprovisionsofRule6.16(f).

(d)Anappointingauthoritymay,afterpresentingjustifiablereasonsinwritingtotheCommission,andwiththeCommission'sapproval,payanincentiveawardatanytimethatthejustificationshavebeenshown.

(e)ThespecialpayratesauthorizedbythisRuleshallnotbeeffectiveuntilafterapprovalbythe


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Commissionatapublichearing.

(f)RateofPayUponApprovalofBaseSupplement.

Whenmarketandemploymentconditionsrequireadditionalpayabovetherangemaximuminordertomaintaincompetentandexperiencedstaff,theCommission,uponrequestfromtheappointingauthority,mayauthorizethatemployeesoccupyingpositionsinselectedjobtitles,geographicareas,organizationsorotherlimitingfactorsdeemedappropriatebytheCommission,receiveabasesupplement.AnyCommission‐approvedbasesupplementmustalsobeapprovedbytheGovernorbeforeitcanbecomeeffective.AuthorityforsuchpaymaybeadjustedorrescindedbytheCommission,withtheapprovaloftheGovernor,shouldmarketandemploymentconditionschange.Whenauthorized,thisbasesupplementshallbetreatedasapartofbasepayandmustbereportedassuch.

(1)Uponreachingtherangemaximum,thesalaryofanemployeewhosepositionhasbeenauthorizedbasesupplementmayreceiveadditionalpaybasedonotherprovisionsoftheserulesuptothehighestratewithinthebasesupplementandinaccordancewithanyspecialprovisionsandconditionsspecifiedbytheCommission.

(2)AnemployeewhooccupiesapositionatthetimeitsbasesupplementauthorityisrescindedoradjusteddownwardbytheCommissionshallhavehissalarysetinaccordancewiththeprovisionsandconditionsspecifiedbytheCommission.

(3)Anemployeewhooccupiesapositionatthetimeitsbasesupplementauthorityismovedupwardshallhavehissalaryremainthesame,unlessheretainseligibilityforotheradjustmentsauthorizedunderotherprovisionsoftheRulesandunlessthesalaryissetinaccordancewithanyspecialprovisionsandconditionsspecifiedbytheCommission.

(g)PayforEmployeesatRangeMaximum

SubjecttotheprovisionsofRule6.29,inordertorewardthoseemployeeswhohaveachievedatleast12yearsofcontinuousStateserviceandhavereachedthemaximumoftheirpayrangeorthemaximumplusmaximumbasesupplement,havecontinuedtoexhibitsatisfactoryperformanceforaperiodofatleastthreeyearsafterreachingthemaximumormaximumplusmaximumbasesupplement,andwhohavebeenatthesamemaximumormaximumplusmaximumbasesupplementpayrateforaperiodofthreeyears,anappointingauthoritymay,athisowndiscretion,grantalumpsumpaymentofupto4%oftheemployee’sbasesalary.Employeesmaynotreceivesuchanincreasemorefrequentlythaneverythreeyears.Employeeswhoareredcircledshallnotbeeligibleforalumpsumpayment.Eligibilitiesgainedbutnotreceivedatthetimeofinitialeligibilitymaybegivenprospectivelyatanytimewithinthreeyearsoftheinitialeligibility.

(h)PaymentforAttainmentofAdvancedDegree

Anappointingauthoritymayapproveabasepayincreaseofupto10%forapermanentemployeewhoattainsajobrelatedMaster’sDegree,Ph.D.,ortheirequivalentfromanaccreditedcollegeoruniversitywhileemployedattheDepartment,providedthataDepartmentpolicyhasbeen


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approvedbytheCivilServiceCommissionandtheemployeewasnotpreviouslyrewardedforattainmentofthedegreeunderanotherrule.

6.16.1RewardsandRecognition

SubjecttotheprovisionsofRule6.29,anappointingauthoritymay,athisdiscretion,implementaprogramofrewardsandrecognitionforindividualemployeesorforemployeegroupsforsignificantachievement.Suchrewardsmaybeeithermonetaryornon‐monetary.Ifmonetary,suchrewardsshallnotexceedatotalof10%oftheemployeesbasesalarywithinafiscalyear.Monetaryrewardsshallnotbeapartoftheemployee'sbasepay,butrathershallbealumpsumreward.Suchrewardandrecognitionprogramsshallbeimplementedinaccordancewithwrittenpoliciesandproceduresestablishedbyeachdepartment.SuchpoliciesmustreceiveadvanceapprovalfromtheCivilServiceCommissionandshallbepostedinamannerthatassurestheiravailabilitytoallemployees.Suchpoliciesshallalsoincludethepublicpostingofallrewardrecipients.

6.16.2OptionalPayAdjustments

SubjecttotheprovisionsofRule6.29,anappointingauthoritymay,athisowndiscretion,grantindividualpayadjustmentstopermanentemployeestoprovidefortheretentionofanemployeewhoselosswouldbedetrimentaltotheStateserviceortoadjustpaydifferentialsbetweencomparableemployeesortocompensateemployeesforperformingadditionaldutiesortorecruitemployeesintopositionsforwhichrecruitingisdifficult.Suchincreasesshallnotexceed10%inaJuly1toJune30periodforanindividualemployeeandshallnotduplicatepaymentreceivedpursuanttootherpayrules.Suchincreasesmaybemadeaseitheralumpsumpaymentorapermanentadditiontotheemployee’sbasesalary.Suchoptionalpayadjustmentsshallbeimplementedinaccordancewithwrittenpoliciesandproceduresestablishedbyeachdepartment.SuchpoliciesmustreceiveadvanceapprovalfromtheCivilServiceCommissionandshallbepostedinamannerthatassurestheiravailabilitytoallemployees.Suchpoliciesshallalsoincludeapublicpostingofallrecipients.

6.16.3ExceptionalPerformanceandGainsharing

Thisruleestablishesanincentiveprogramdesignedtoencourageincreasedefficiencyandbetterperformanceingovernmentaloperations.SubjecttotheprovisionsofRule6.29,andafterobtainingarewardofmoniesfromtheincentivefundasestablishedintheLouisianaGovernmentPerformanceandAccountabilityAct,anappointingauthoritymayimplementanexceptionalperformanceorgainsharingincentiverewardprogramwhichprovidesforsupplementalcompensationtoidentifyclassifiedemployeesorclassifiedemployeegroupsresponsibleforefficienciesorexceptionalperformance.WheretheagencyisnotcoveredbytheLouisianaGovernmentPerformanceandAccountabilityAct,theappointingauthorityshallobtaincertificationofefficienciesorexceptionalperformanceasrequiredbytheDirectoroftheDepartmentofCivilService.Employeesmusthavebeenemployedbytheagency,program,oractivityduringtheperiodwhentheefficienciesortheexceptionalperformanceoccurredandat


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thetimetherewardisdistributed.Monetaryrewardsshallnotbepartoftheclassifiedemployee’sbasepay,butrathershallbealumpsumrewardnottoexceed20%oftheirannualbasesalary.Suchrewardshallnotbeconsideredinthedeterminationofretirementbenefits.Eachappointingauthority’ssupplementalcompensationplanmustbeapprovedbytheCivilServiceCommissionpriortodistributionofthemonies.Theplansshallbepostedinamannerthatassurestheiravailabilitytoallemployees.Suchpublicpostingshallidentifytherewardrecipientsandtheamountreceivedbyeachrecipient.

6.17PayonEnteringtheClassifiedServiceUndertheProvisionsofRule24.2.

AnemployeewhoenterstheclassifiedserviceundertheprovisionsofRule24.2becausehispositionhasbeendeclaredtobeintheclassifiedserviceshallhavehispayestablishedasfollows:

(a)Iftheemployee'srateofpayfallswithintherange,orwithintherangeplustheauthorizedbasesupplementforthepositionallocated,hisrateofpayshallremainthesame.

(b)Iftheemployee'scurrentrateofpayisbelowtherangeminimum,itshallbebroughttotherangeminimumorinterimminimumifsuchisineffectatthetime.

(c)Iftheemployee'scurrentrateofpayisabovetherangemaximumorabovetherangemaximumplusthebasesupplementauthorizedforthepositionallocated,Rule6.15shallapply.

6.25RepealedandRe‐enactedinRules21.10and21.11,effectiveDecember31,2003.

6.26RepealedandRe‐enactedinRule21.2,effectiveDecember31,2003.

6.27RepealedandRe‐enactedinRules21.7and21.12,effectiveDecember31,2003.

6.28CompensationforOn‐CallDuty/ShiftWork

SubjecttotheprovisionsofRule6.29,

(a)TheDirectormayauthorizecompensationforon‐call/shiftworkthroughpolicydirectiveswhichestablishguidelinesforcompensationforemployeesperformingthesetypesofwork.Theseguidelineswillestablishthemaximumauthorizedamountswhichmaybeutilized.TheCommissionmayauthorizeamountsatlevelshigherthanestablishedbytheDirector.

(b)On‐callcompensationisforhoursworkedinexcessofregularlyscheduledhoursofduty,whentheworkerisavailableforcallbacktohis/herdutystation,work‐ready,withinaspecifiedperiodoftime,atthedirectionofhis/herappointingauthority.On‐callcompensationisinadditiontotheemployee'sregularpayandisnottobeincludedinterminalleavepaymentsallowedunderotherSectionsoftheRules.On‐callcompensationshallnotbegrantedtoanemployeeforhis/herregularlyscheduledhoursofduty.Further,whenanemployeeiscalledbackhe/sheshallbeconsideredindutystatusandeligibleforovertimecompensation,accordingtoChapter21ofthese


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Rules

(c)Shiftdifferentialisanadditionalpayallowanceforemployeeswhoworknon‐standardhours.

6.29CorrectivePayActions

(a)ThediscretiongrantedbythisChaptertoanappointingauthorityissubjecttorevocationbytheDirectorwhenhedeterminesthatsuchdiscretionhasbeenabused.

(b)Anemployee'spayissubjecttoreductionwhen,afterhearingbeforetheCommissionoritsdesignee,itisdeterminedthattheemployeehasbenefitedfromincreasedpayasaresultofeitheraviolationoftheseRules,oranabuseofthediscretiongrantedintheseRules.

6.30Payadjustmentifwithin$20ofrangemaximumorhighestratewithinthebasesupplement

Inordertoavoidexcessiveadministrativecosts,anappointingauthoritymayadjustanemployee'ssalarytothemonthlyrangemaximumorhighestratewithinthebasesupplementauthorizedforapositionwhenanypersonneltransactionresultsinasalaryincreasewhichiswithin$20ofthatmonthlyrangemaximumorhighestratewithinthebasesupplement.

6.31PayforEmployeesAppointedatRangeMinimum

Anappointingauthoritymaygranta2%basepayincreasetoanemployeeappointedattheminimumofthepayrangeafterthatemployeehasservedatleastsixmonths.Whenanappointingauthorityelectstograntsuchpayadjustments,theymustbegrantedinauniformmannertoallemployeesinthesamejobtitlewhoarehiredattheminimumoftherange.Suchpayadjustmentsmayonlybegrantedwithintwelvemonthsoftheeffectivedateoftheappointment.


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Chapter7:ExaminationsandEligibleListsChapter7wasrepealedinitsentiretyeffectiveFebruary16,2009.RefertoChapters22,23and24.


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Chapter8:CertificationandAppointmentChapter8wasrepealedinitsentiretyeffectiveFebruary16,2009.RefertoChapters22,23and24.


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Chapter9:ProbationaryPeriod

9.1ProbationaryPeriod

(a)Probationaryperiodsofnolessthansixmonthsormorethantwenty‐fourmonthsshallbeservedbyemployeesfollowingappointmentsto:

1. PermanentpositionsfollowingcertificationfromanopencompetitiveeligiblelistexceptasprovidedinRule9.1(h).

2. OriginalappointmentstopermanentpositionsundertheprovisionsofRule23.3(a).3. Non‐competitivere‐employmentsbasedonpriorservice,exceptasprovidedinRules

17.23(a)and9.3.

Theprobationaryperiodshallbeanessentialpartoftheexaminationprocessandshallbeusedforthemosteffectiveadjustmentofanewemployeeandfortheeliminationofanyprobationaryemployeewhoseperformancedoesnotmeettherequiredstandardofwork.

(b)Apermanentemployeewhoispromoted,transferred,reassignedordemotedtoanotherpositionshallnotberequiredtoserveaprobationaryperiodinthenewposition.

(c)Apermanentorprobationaryemployeewhoisappointedtoanotherpositionfollowingcertificationfromanopencompetitiveeligiblelistisconsideredanewemployeeinthenewpositionandshallserveaprobationaryperiodnolessthansixmonthsormorethantwenty‐fourmonthsinsuchnewposition.

(d)Aprobationaryemployeewhoispermanentlytransferred,reassigned,ordemotedtoanotherpositionshallbeeligibleforpermanentstatusinthenewpositionbetweenthesixthandtwenty‐fourthmonthoftheprobationaryperiodwhichbeganpriortothechangeinposition(s).

(e)Aprobationaryemployeemaybeseparatedbytheappointingauthorityatanytime.

(f)Aformeremployeewhoisappointedfromadepartmentpreferredreemploymentlistisnotrequiredtoserveaprobationaryperiodinthenewposition.

(g)Theprobationaryperiodofapart‐timeemployeeshallbecomputedonthesamecalendarbasisasthoughhewereemployedfulltime.

(h)Anemployeewhohasservedatleast24monthsinajobappointmentwithnobreakinservicemaybeappointedtothesameposition,orapositioninthesamejobtitle,inthesameagencywithoutservingaprobationaryperiod.

9.2PermanentAppointmentActionFollowingProbationaryPeriod

(a)Permanentappointmentofaprobationaryemployeeshallbeginuponcertificationbythe


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appointingauthoritythattheemployeehasmettherequiredstandardofworkduringtheprobationaryperiod.

(b)ApermanentappointmentmustbereportedtotheDirectorinthemannerheprescribes.

(c)Theappointingauthorityshallseparateemployeeswhohavenotbeencertifiedaspermanentattheendofthetwenty‐fourmonthprobationaryperiodinaccordancewiththeprovisionsofRule9.1(e).

9.3InterruptionofProbationaryPeriodforMilitaryPurposes

Aprobationaryemployeewhoisabsentformilitarytrainingormilitaryactivedutyinexcessofthirtyconsecutivecalendardays,shallbereturnedtodutyintheprobationarystatusatthepointhereachedintheprobationaryperiodbeforeleaving.Absencesofthirtyconsecutivecalendardaysorlessshallbecountedaspartoftheprobationaryperiod.

9.4Repealed

9.5ConcurrentFull‐TimeStatus

Anemployeecannotattainpermanentstatusoracquireotherrightsandbenefitsofpermanentappointmentformorethanonefull‐timeequivalentpositioninStateservice.


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Chapter10:PerformanceEvaluationSystemEffectiveJuly1,2012

10.1PerformanceEvaluationSystem;RequiredComponents

(a)ThePerformanceEvaluationSystemisatoolusedtomeasureindividualperformanceandtodevelopemployeesintohigh‐performingindividuals.ThisPerformanceEvaluationSystemiseffectiveJuly1,2012,andappliestoallclassifiedemployees.TheperformanceevaluationyearshallbeJuly1stthroughJune30thofeachyear.ThePerformanceEvaluationSystemshallconsistofatleastthefollowingcomponents:

1. Aperformanceplanthatliststheperformancefactorsonwhichtheemployee’soverallperformancewillbeevaluated,

2. Aplanningsessionatwhichtheevaluatingsupervisorandtheemployeediscusstheperformanceplan,

3. AstandardplanningandevaluationformapprovedbytheDirector,4. Athree‐levelevaluationsystem,and5. Aplanningandevaluationinstructionmanualthatisaccessibletoallemployees.

(b)AnappointingauthoritymaymakevariationstotheperformanceplanningandevaluationformorinstructionswithpriorwrittenapprovalfromtheDirector.

10.2EvaluatingSupervisor

(a)TheAppointingAuthorityshalldesignateanEvaluatingSupervisorforeachemployee.Generally,theEvaluatingSupervisorshouldbethepersonwho,intheAppointingAuthority'sjudgment,isinthebestpositiontoobserveanddocumenttheemployee'sperformance.FailuretodesignateanEvaluatingSupervisorshallbeaviolationoftheserules.

(b)TheEvaluatingSupervisorshallberesponsibleforadministeringtheperformanceevaluationsystemforhisdesignatedemployeesinaccordancewiththeseRulesandanyapplicableagencypolicies.AnEvaluatingSupervisorwhofailstoadministertheperformanceevaluationsysteminaccordancewiththeseRulesshallnotbeeligibleforaperformanceadjustmentforthatyear.

10.3SecondLevelEvaluator

(a)TheAppointingAuthorityshalldesignateaSecondLevelEvaluatorforeachemployee.Generally,theSecondLevelEvaluatoristheEvaluatingSupervisor’ssupervisor.TheSecondLevelEvaluatormustapprovetheperformanceplanandtheperformanceevaluationpreparedbytheEvaluatingSupervisorbeforetheyaregiventotheemployeeforsignature.

(b)TheSecondLevelEvaluatorshallberesponsibleforadministeringtheperformanceevaluation


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systeminaccordancewiththeseRulesandanyapplicableagencypolicies.ASecondLevelEvaluatorwhofailstoadministertheperformanceevaluationsysteminaccordancewiththeseRulesshallnotbeeligibleforaperformanceadjustmentforthatyear.

10.4PerformanceEvaluations

(a)Eachemployeeshallbeevaluatedonhisoverallperformancebasedonworktasksandbehaviorstandardsdeterminedbytheevaluatingsupervisortoberequirementsoftheemployee’sjob.

(b)Additionally,eachsupervisoryemployeeshallbeevaluatedonhisadministrationoftheperformanceevaluationsystemasrequiredbytheserules.

10.5PerformancePlanandPerformancePlanningSession

(a)TheEvaluatingSupervisorshallprepareaperformanceplanatthebeginningofeachevaluationperiod.Theperformanceplanshalllistworktasksandbehaviorstandardsonwhichtheemployee’soverallperformancewillbeevaluated.Theseshallberecordedontheplanningandevaluationform.

(b)TheEvaluatingSupervisorshallobtaintheSecondLevelEvaluator’ssignatureapprovaloftheperformanceplanningandevaluationformpriortopresentingittotheemployeeforfinalsignature.

(c)AfterobtainingtheSecondLevelEvaluator’ssignatureapprovaloftheperformanceplan,theEvaluatingSupervisorwillconductaperformanceplanningsessionwiththeemployee.

(d)Duringtheplanningsession,theEvaluatingSupervisorshallpresenttheperformanceplanningandevaluationformtotheemployeeanddiscusstheperformanceworktasksandbehaviorstandardsonwhichhewillbeevaluatedandtheperformancethatwillbeexpectedofhimduringthecomingevaluationperiod.

(e)TheEvaluatingSupervisorandtheemployeeshallsignanddatetheperformanceplanningandevaluationformtodocumenttheplanningsession.Theemployeeshallbegivenacopyoftheform.Shouldtheemployeedeclinetosigntheperformanceplanningandevaluationform,theEvaluatingSupervisorshallnotethisontheformandrecordthedatethattheplanningsessionoccurred.Anemployeecannotpreventtheplanningsessionfrombecomingofficialbyrefusingtosigntheform.

(f)Planningsessionsshallbeconductedduringthefirstthree(3)calendarmonthsfollowing:

1. theappointmentofanewemployee;2. thepermanentmovementofanemployeeintoapositionhavingadifferentposition

numberwithsignificantlydifferentduties;


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3. thebeginningofthenewperformanceevaluationyear(nolaterthan9/30).

(g)Aperformanceplanningsessionmaybeconductedwhen:

1. theemployeegetsanewEvaluatingSupervisor,2. performanceexpectationschange,or3. theEvaluatingSupervisordeemsaperformanceplanningsessionisappropriate.

10.6OverallPerformanceEvaluation

(a)Attheendoftheperformanceevaluationperiod,theEvaluatingSupervisorshallassignoneofthethreevalueslistedbelowtotheemployee’soverallperformancebasedupontheworktasksandbehaviorstandardsestablishedintheperformanceplan.

Exceptional:Workandbehaviorconsistentlyexceededtheperformancecriteria.

Successful:Workandbehaviormettheperformancecriteria.

NeedsImprovement/Unsuccessful::Workand/orbehaviordidnotmeettheperformancecriteria.

(b)AnEvaluatingSupervisormayelecttoassignanemployeewhoworkedlessthanthreecalendarmonthswithintheperformanceevaluationyearadefaultoverallevaluationof“NotEvaluated.”Anoverallevaluationof“NotEvaluated”shallhavethesameeffectasanevaluationof“Successful.”“NotEvaluated”evaluationsmaybegivenonlywhen:

1. theemployeeisactiveasofJune30th,theendoftheperformanceyear,and2. theemployeehasworkedlessthanthree(3)monthsattheevaluatingagencywithinthe

performanceyear,and3. theappointingauthoritydeterminesthatnotenoughtimehaselapsedtocreatean

evaluationfortheemployee.

(c)Whenanevaluationisinviolationoftheserules,theemployeeshallreceiveanoverallevaluationof“Unrated.”“Unrated”evaluationsshallhavethesameeffectasanevaluationof“Successful.”

10.7OfficialPerformanceEvaluationsandEvaluationSessions

(a)Officialperformanceevaluationsarerequiredforallclassifiedemployees.TheEvaluatingSupervisorshallbasetheofficialevaluationoftheemployee’sperformanceontheworktasksandbehaviorstandardsasstatedontheperformanceplanningandevaluationform.

(b)OfficialevaluationsshallbemadeaftertheperformanceyearhasendedandmustberenderednolaterthanAugust31st.AllofficialoverallevaluationswillberecordedwithaneffectivedateofJuly1st.


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(c)Evaluationsbecomeofficialonthedatetheyarerendered.NoevaluationsshallberenderedafterAugust31st.Torenderanofficialevaluation,theEvaluatingSupervisorshall:

1. completeaperformanceevaluationformafterJune30thoftheevaluationyear,2. providedocumentationtosupportanevaluationof“NeedsImprovement/Unsuccessful”

or“Exceptional,”3. obtaintheSecondLevelEvaluator’ssignedapprovaloftheevaluationformpriorto

discussionwiththeemployee,4. discusstheevaluationwiththeemployeeandpresenttheevaluationformtothe

employeetobesignedanddated,and5. givetheemployeeacopyoftheevaluationformwithhisofficialoverallevaluationnoted.

(d)Whenanemployeeisnotavailable,theprovisionsofthisruleshallbesatisfiedwhennotificationtotheemployeeismadebymail.Iftheemployeeisnotifiedbymail,thenotificationshallbedeemedtimelyifitwasmailedtotheemployee’smostrecentaddressonorbeforeAugust31st,asevidencedbyofficialproofofmailing.TheagencymustmaintaindocumentationthattheemployeewasnotifiedonorbeforeAugust31st.

(e)Shouldtheemployeedeclinetosigntheperformanceevaluationform,theEvaluatingSupervisorshallnotethisontheformandrecordthedatethattheevaluationsessionoccurred.Anemployeecannotpreventtheevaluationfrombecomingofficialbyrefusingtosigntheform.

(f)Evaluationsof"Unrated"shallbeindicatedonthefinaloverallperformanceevaluationformbytheEvaluatingSupervisor,SecondLevelEvaluator,orHumanResourcesofficer.Anemployeeshallbenotifiedwhenhehasbeenassignedanofficialoverallevaluationof"Unrated".

10.8EffectsoftheNeedsImprovement/UnsuccessfulEvaluation

(a)Anevaluationof“NeedsImprovement/Unsuccessful”isnotadisciplinaryaction.

(b)Anyemployeewhoseofficialoverallevaluationis"NeedsImprovement/Unsuccessful"shallnotbe:

1. eligibleforaperformanceadjustment,apromotionorpermanentstatus,or2. detailedtoahigherlevelpositionunlessapprovedinadvancebytheDirectorofCivil

Service.

(c)Anemployeewhoseofficialoverallevaluationis"NeedsImprovement/Unsuccessful"maybeseparatedordisciplinedinaccordancewiththerulesapplicabletotheemployee’sstatus.

(d)Permanentemployeesshallhavearighttorequestareviewinaccordancewiththeprovisionsofrules10.11and10.12.


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10.9EffectoftheAbsenceofanOfficialEvaluation

Anemployeewhoisnotevaluatedinaccordancewiththeprovisionsoftheserulesshallhaveanofficialoverallevaluationof"Unrated"ontheevaluationeffectivedateofJuly1st.Permanentemployeesshallhavearighttorequestareviewinaccordancewiththeprovisionsofrule10.11.

10.10RecordKeepingandReportingRequirements

(a)EachcompletedperformanceevaluationformshallbekeptintheagencyHumanResourceofficeorotherdesignated,securelocationnotaccessibletothepublic,andshallnotbeconsideredapublicrecord.CompletedformsmustbeavailableuponrequesttotheDepartmentofCivilServiceforauditingpurposes,tootheragenciesoftheStateofLouisianaforpurposesofcheckingemploymentreferencesandtotheemployee.

(b)EachAppointingAuthorityshallannuallyreporttotheDirectorofCivilService,insuchmannerastheDirectorprescribes,informationaboutevaluationsgivenduringthepreviousyearendingJune30th.TheDirectorofCivilServicemayrequiremorefrequentreportingasneeded.

10.11AgencyReview

(a)Apermanentemployeewhoreceivesanoverallperformanceevaluationof"Unrated"or"NeedsImprovement/Unsuccessful"mayrequestanofficialreviewofthatevaluationbyanAgencyReviewer(s).

(b)TheappointingauthorityshalldesignatetheAgencyRevieweroranAgencyReviewPanel.TheReviewer(s)shallnotbeeithertheEvaluatingSupervisorortheSecondLevelEvaluatorwhosignedtheevaluationbeingreviewed.

(c)TheofficialoverallevaluationmayonlybechangedbytheAgencyReviewer(s).

(d)Arequestforreviewmustbesubmittedinwritingandbepostmarkedorreceivedintheemployingagency’sHumanResourcesofficenolaterthanSeptember15thfollowingtheevaluationyear.Intherequestforreview,theemployeemustexplainandprovidesupportingdocumentationfortherequestforreview.

(e)Iftherequestforreviewistimely,theAgencyReviewer(s)mustreviewtheemployee’srequest,theevaluationgivenandanysupportingdocumentationprovided.ThecontestedevaluationmustbediscussedwiththeemployeeandtheEvaluatingSupervisor.

(f)TheAgencyReviewer(s)shallgivetheemployee,theEvaluatingSupervisor,andtheHumanResourcesofficewrittennoticeoftheresultsoftheirreview.ThisnotificationshallbeprovidednolaterthanOctober15th.AnychangeinevaluationshallberetroactivetoJuly1st.

(g)Theperformanceevaluationform,theemployee’srequestforreview,theAgencyReviewer(s)’decision,andthesupportingdocumentationattachedtotheperformanceevaluation,aswellas


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anydocumentsrequestedfromtheemployeeorsupervisorduringthereview,shallbemaintainedintheemployee’sofficialpersonnelfileorothersecuredperformancefilemaintainedinHumanResources.

10.12RequestforReviewbytheDirectorofCivilService

(a)Apermanentemployeewhoreceivesanoverallevaluationof“NeedsImprovement/Unsuccessful”followinganAgencyReviewmayrequesttohavehisperformancefilereviewedbytheDirectorortheDirector’sdesignee.

(b)ArequestforreviewunderthisrulemustbepostmarkedorreceivedbytheDirectornolaterthan10calendardaysfollowingthedatetheemployeereceivedtheAgencyReviewdecision.Intherequest,theemployeemustexplainwhyheiscontestingthedecisionoftheAgencyReviewer(s).

(c)Iftherequestforreviewistimely,theDirectororhisdesigneeshallobtainandreviewtheemployee’sperformancefile.TheDirectormayeitheraffirmtheoverallevaluationorchangetheoverallevaluationto“Unrated”.TheDirector’sdecisionshallbefinal.

(d)TheDirectorshallprovideawrittendecisiontotheemployee,theEvaluatingSupervisor,andtheHumanResourcesOfficernolaterthanthirty(30)calendardaysfollowingthedatetherequestforreviewwasreceived.

10.13Exceptions

TheDirectormayapproveexceptionstotheseRules.

10.14GrievanceProcess

Theagency'sgrievanceprocessshallnotbeusedtorevieworreconsiderevaluationsoraproceduralviolationoftheserules.

10.15–10.18Repealed


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Chapter11:HoursofWork,Annual,SickandOtherFormsofLeave

11.1Full‐TimeEmployees

(a)Subjecttotheprovisionsofsubsections(b)and(c)hereof,theworkweekforeachfull‐timeemployeeintheclassifiedserviceshallbeforty(40)hours;oranappointingauthoritymayspecifyanalternate80‐hour,two‐weekworkperiodforexemptemployees.

(b)Anappointingauthority,withtheapprovaloftheCommission,mayspecifyaworkweekexceedingforty(40)hoursforemployeesinspecificclassesofpositionswithinhisagency,orforemployeesinspecificdivisionsoractivitieswithinhisagency.

(c)Subjecttotheprovisionsofsubsections(a)and(b)ofthisRule,theappropriateappointingauthorityshalldesignateandrecordthenumberofhoursanddays,whichwillconstitutetheregularworkweekofeachfull‐timeemployee.

(d)Eachspecificationpreparedundertheprovisionsofsubsection(b)ofthisRuleshallbefiledwiththeDirector.

11.2Part‐TimeEmployees

(a)Whentheservicesofanemployeearenotneededonafull‐timebasishisappointingauthoritymayestablisharegulartourofdutyforhimonapart‐timebasis.

(b)Theappropriateappointingauthorityshalldesignateandrecordthenumberofhoursanddays,whichwillconstitutetheregularworkweekofeachpart‐timeemployee.

11.3IntermittentWorkers

Whentheservicesofanemployeearenotneededonaregularlyscheduledbasis,theappointingauthoritymayappointanemployeetoserveonanintermittenthourly,daily,weeklyormonthlybasis.

11.3.1RepealedandRe‐enactedinRule21.1,effectiveDecember31,2003

11.4Repealedandre‐enactedeffectiveJuly1,1973asRules1.3.1and1.39.1

11.5EarningofAnnualandSickLeave

(a)Annualandsickleaveshallbeearnedbyeachfull‐timeandeachpart‐timeemployeewhohasa


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regulartourofduty,exceptthatnoemployeeshallearnannualorsickleavewhileservingonrestrictedappointmentorwhileusingleavefromanagencyleavepoolasdefinedinRule11.34.

(b)Theearningofsuchleaveshallbebasedontheequivalentofyearsoffull‐timeStateserviceandshallbecreditableattheendofeachcalendarmonthorattheendofeachregularpayperiodinaccordancewiththefollowinggeneralschedule:

1. Lessthanthreeyearsofservice,attherateof.0461hourofannualleaveand.0461hourofsickleaveforeachhourofregularduty.

2. Threeyearsbutlessthanfiveyearsofservice,attherateof.0576hourofannualleaveand.0576hourofsickleaveforeachhourofregularduty.

3. Fiveyearsbutlessthantenyearsofservice,attherateof.0692hourofannualleaveand.0692hourofsickleaveforeachhourofregularduty.

4. Tenyearsbutlessthanfifteenyearsofservice,attherateof.0807hourofannualleaveand.0807hourofsickleaveforeachhourofregularduty.

5. Fifteenormoreyearsofservice,attherateof.0923hourofannualleaveand.0923hourofsickleaveforeachhourofregularduty.

(c)Repealed,effectiveJuly1,1973.

(d)Noemployeeshallbecreditedwithannualorsickleave

1. Foranyovertimehour.2. Foranyhourofleavewithoutpay.3. Repealed9/13/2006.4. Foranyhourinon‐callstatusoutsidehisregulardutyhoursasdefinedinRules11.1and

11.2.5. ForanyhouroftravelorotheractivityoutsidehisregulardutyhoursasdefinedinRules

11.1and11.2.6. Foranyhourofaholidayorothernon‐workdaywhichoccurswhileheisonleavewithout

pay.

11.6CarryingLeaveForward

(a)Accruedunusedannualandsickleaveearnedbyanemployeeshallbecarriedforwardtosucceedingcalendaryears.

(b)Repealed,effectiveMarch15,1973.

11.7UseofAnnualLeave

(a)Annualleavemustbeappliedforbytheemployeeandmaybeusedonlywhenapprovedbytheappointingauthorityorhisdesignatedrepresentative.


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(b)Annualleaveshallnotbechargedfornon‐workdays.

(c)Eachappointingauthorityshallselectamethodtochargetheannualleaverecordsofallemployees.Theminimumchargetoannualleaverecordsshallbenotlessthanone‐tenthhour(6minutes)normorethanone‐halfhour.

(d)Theappointingauthorityshallusethesamemethodforchargingtoleaverecordsforbothannualandsickleave.

11.8Repealed,effectiveDecember17,1957

11.9EnforcedAnnualLeave

(a)Subjecttosubsection(b)hereof,andmilitaryleaveprovisionsinRule11.26,anappointingauthoritymayrequireanemployeetotakeannualleavewheneverinhisadministrativejudgmentsuchactionwouldbeinthebestinterestoftheDepartment.

(b)Noemployeeshallberequiredtoreducehisaccruedannualleavetolessthan240hoursexcept;

1. priortobeinggrantedleavewithoutpay,butsubjecttotherightgrantedtheemployeebythemilitaryleaveprovisionsoftheserules;or,

2. whereitisdeterminedthattheneedtobeabsentfromworkisbecauseofaconditioncoveredbytheUnitedStatesFamilyandMedicalLeaveAct.

3. theleaveisrequiredduringclosuresinaccordancewithRule17.10asalayoffavoidancemeasure.

11.10PaymentforAnnualLeaveUponSeparation

(a)SubjecttoRule11.18(a)andsub‐section(b)ofthisrule,eachemployeeuponseparationfromtheclassifiedserviceshallbepaidthevalueofhisaccruedannualleaveinalumpsumdisregardinganyfinalfractionofanhour;provided,thattheprivilegesofthisruleshallnotextendtoanyemployeewhoisdismissedfortheftofagencyfundsorproperty.Thepaymentforsuchleaveshallbecomputedasfollows:

1. Whenanemployeeispaidwagesonanhourlybasis,multiplyhisregularhourlyratebythenumberofhoursofaccruedannualleave.

2. Whenanemployeeispaidonotherthananhourlybasis,determinehishourlyratebyconvertinghissalaryinaccordancewithprovisionsintheuniformpayplanforconversiontoaworkinghourlyrate.Multiplyhisconvertedhourlyratebythenumberofhoursofaccruedannualleave.

(b)NoterminalpaymentforannualleaveearnedundertheseRulesshallexceedthevalueof300hours,computedonthebasisoftheemployee'shourlyrateofpay(includesbasesupplement)atthetimeofhisseparation.Thehourlyrateofpayforemployeeswhoareondetailshallnotinclude


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theemployee’spayinthedetailposition.

(c)NopaymentforannualleaveunderthisRuleshalloperatetocontinuethepayeeasaclassifiedemployeebeyondthelastdayofactiveduty.

(d)PaymentforannualleaveearnedunderadministrativerulesorregulationsineffectpriortoJuly1,1953maybemadeuponseparationinaccordwithsuchrulesorregulations.

(e)WhenanemployeewhohasbeenpaidunderthisRuleforaccumulatedannualleaveisreemployedinaclassifiedposition,heshallpaytheDepartmentwhichreemployshimthevalueofsuchannualleaveattheratepaidhimlessthevalueofworkinghoursforwhichhehasbeenpaidwhichintervenebetweenthelastdayworkedandthedateofreemploymentandshallbegivencreditforthenumberofhoursofannualleaveforwhichhehasmadereimbursement,exceptwhen:

1. anemployeereturnstoworkforthefirsttimeafterretirementor2. anemployeeisrehiredintoajobappointmentornon‐leaveearningposition,he/sheshall

notberequiredtomakereimbursement.

(f)RepealedandreenactedasSub‐section(d)6ofRule11.5,effectiveJuly1,1973.

(g)Repealed,effectiveJune8,1983.

11.10.1PaymentforSickLeaveWhenEmployeeIsNon‐disciplinarilyRemovedunderRule12.6(a)1

WhenanemployeeisremovedinaccordancewithRule12.6(a)1,heshallbepaidthevalueofhisaccruedsickleaveinalumpsum,basedonhisregularhourlyrateofpay,unlessheisreemployedinprobationalorpermanentstatusintheclassifiedstateserviceorisreemployedintheunclassifiedservice,withoutabreakinserviceofoneormoreworkingdays,inwhichcasesthesickleavewilltransfertotheemployingagency.



11.13UseofSickLeave

(a)Sickleavemaybeutilizedbyanemployeewhohassufficientleavetohiscreditfornecessaryabsencefromdutybecauseof:

1. Illnessorinjurywhichpreventshimfromperforminghisusualduties.2. Medical,dental,oropticalconsultationortreatment.3. Repealed,effectiveJanuary1,1963.


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(b)Sickleaveshallnotbechargedfornon‐workdays.

(c)Eachappointingauthorityshallselectamethodtochargethesickleaverecordsofallemployees.Theminimumchargetosickleaverecordsshallbenotlessthanone‐tenthhour(6minutes)normorethanone‐halfhour.

(d)Repealed,effectiveJune30,1972.

(e)Theappointingauthorityshallusethesamemethodforchargingtoleaverecordsforbothannualandsickleave.

11.13.1EnforcedSickLeave

Anappointingauthoritymayplaceanemployeeonsickleavewhentheemployeeassertstheneedtobeabsentfromtheworkplacebecauseoftheemployee'sillnessorinjury.

11.14CertificateRequiredWhenSickLeaveTaken

Anemployeewhohastakensickleaveshallfilewithhisappointingauthorityacertificatestatingthecauseofhisabsenceandtheamountoftimetaken.Theappointingauthoritymayrequireastatementfromaregisteredphysicianorsomeotheracceptableproofthattheemployeewasillandunabletoreporttowork.

11.15Repealed,effectiveJuly11,1984



11.18CancellationorContinuanceofAnnualandSickLeave

(a)Whenanemployeeseparatesfromthestateclassifiedservice,allaccruedannualleaveexceptthatwhichmustbepaidandallaccruedsickleaveexceptthatwhichmustbepaidunderRule11.10.1shallbecancelled;however,iftheemployeeisreemployedinprobationalorpermanentstatusintheclassifiedserviceorisreemployedintheunclassifiedservicewithoutabreakinserviceofoneormoreworkingdays,alloftheemployee'sannualandsickleaveshallbetransferredtotheemployingagency.

(b)SubjecttotheprovisionsofRule11.19,whenaformeremployeeisreemployedwithpermanentorprobationarystatuswithin5yearsofhisseparation,allaccruedannualandsickleavethatwascancelleduponseparationshallberecreditedtohim;provided,thattheprivilegesofthisRuleshallnotextendtoanemployeewhoselastseparationwasbydismissalorresignationtoavoiddismissal.


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(c)Repealed,effectiveAugust5,1992.

(d)Repealed,effectiveAugust5,1992.

(e)Repealed,effectiveAugust5,1992.

11.19TransferringAnnualandSickLeaveBetweenDepartments

(a)Repealed,effectiveJuly1,1973.

(b)SubjecttotheprovisionsofSubsection(c)ofthisRule,allannualleaveaccruedbyanemployeeforwhichheisnotpaidandallsickleaveaccruedbyhimwheneverhechangesfromemploymentinonedepartmenttoemploymentinanotherdepartmentwithinaperiodofthirtycalendardaysshallbecertifiedbyhisformerdepartmenttotheotherdepartmentandshallbecreditedtotheemployee.

(c)Allannualleaveaccruedbyanemployeeforwhichhewasnotpaidandallsickleaveaccruedbyhimattimeofseparationtoentermilitaryserviceshallbecreditedtohimuponhisreemploymentinaclassifiedpositionfollowingsuchmilitaryservice.

(d)Theannualandsickleavecreditsofastateemployee,earnedundertheprovisionsofaformalsystemofleaveaccrualanduse,oremployedbyanentitythatemploysstateclassifiedemployeesonaregularbasis,whoenterstheClassifiedService,shallbecertifiedandcreditedinthesamemannerasprovidedinthisruleforclassifiedemployees.


11.21Workmen'sCompensationPayments

Whenanemployeeisabsentfromworkduetodisabilitiesforwhichheisentitledtoworkmen'scompensationhe

(a)shall,totheextentoftheamountaccruedtohiscredit,begrantedsickleavenottoexceedtheamountnecessarytoreceivetotalpaymentsforleaveandworkmen'scompensationequaltohisregularsalary.

(b)may,totheextentoftheamountaccruedtohiscredit,begrantedannualleaveoracombinationofannualandsickleavenottoexceedtheamountnecessarytoreceivetotalpaymentsforleaveandworkmen'scompensationequaltohisregularsalary.

(c)maybegrantedleavewithoutpay.


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Rule11.21.1

(a)Whenanemployeeengagedinlawenforcementworkisdisabledwhileintheperformanceofdutyofahazardousnature,andbecauseofsuchdisabilityisunabletoperformhisusualduties,hisappointingauthoritymay,withpriorapprovaloftheDirector,grantsuchdisabledemployeealeaveofabsencewithfullpaynottoexceedsixmonthsduringtheperiodofsuchdisabilitywithoutchargeagainsttheemployee'saccumulatedsickorannualleave,providedsuchemployeemustpaytohisDepartmentallamountsreceivedbyhimasWorkmen'sCompensationbenefits.RequestsforsuchleaveshallbesubmittedinwritingbytheappointingauthorityandshallincludeallinformationnecessarytodeterminewhetheranemployeeiscoveredbythisRule.

(b)Ifarequest,madeinaccordancewiththeprovisionsofSubsection(a)ofthisRule,isfoundtobequestionableoriftheleaverequestedexceedsorlaterextendsbeyondsixmonths,theDirectorshallsubmitsuchrequesttotheCommissionforitsreviewandapproval.


11.23Civil,Emergency,andSpecialLeave

Anemployeeservingwithjobappointment,probationaryorpermanentstatusshallbegiventimeoffwithoutlossofpay,annualleave,orsickleavewhen:

(a)Performingjuryduty.

(b)Summonedtoappearasawitnessbeforeacourt,grandjury,orotherpublicbodyorcommission,providedthatforpurposesofthisSubsectionaplaintiffordefendantshallnotbeconsideredawitness,norshallthisSubsectionapplytoanemployeesummonedasawitnessasaresultofemploymentotherthanStateemployment.

(c)Performingemergencyciviliandutyinrelationtonationaldefense.

(d)HisappointingauthoritydeterminesthatheispreventedbyanactofGodfromperformingduty.

(e)AmendedandRe‐enactedeffectiveJanuary11,1989asRule11.23.2.

(f)ParticipatinginaStateCivilServiceexaminationonaregularworkday,ortakingarequiredexaminationpertinenttotheexaminee'sStateemployment,beforeaStatelicensingboard.

(g)Theappointingauthoritydeterminesthatbecauseoflocalconditionsorcelebrationsitisimpracticableforhisemployeesinsuchlocalitytowork.

(h)Theemployeeisorderedtoreportforpre‐inductionphysicalexaminationincidenttopossibleentryintothemilitaryforcesoftheUnitedStates.

(i)TheemployeeisamemberoftheNationalGuardandisorderedtoactivedutyincidenttolocal


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emergency,actofGod,civilorcriminalinsurrection,civilorcriminaldisobedience,orsimilaroccurrencesofanextraordinaryandemergentnaturewhichthreatensoraffectsthepeaceorpropertyofthepeople.

(j)Engagedintherepresentationofaclientinacriminalproceedingpursuanttoanorderofacourtofcompetentjurisdiction,providedifcompensationforsuchservicesisavailablefromanothersource,hemaynotacceptthespecialleaveandthecompensation.

(k)TheemployeeisacurrentmemberofaCivilAirPatrolandincidenttosuchmembershipisorderedtoperformdutywithtroopsorparticipateinfieldexercisesortraining,exceptthatsuchleaveshallnotexceed15workingdaysinanyonecalendaryearandshallnotbeusedforunitmeetingsortrainingconductedduringsuchmeetings.

11.23.1FuneralLeave

Probationaryandpermanentemployeesmaybegrantedtimeoffwithoutlossofpay,annualleaveorsickleavewhenattendingthefuneralorburialritesofaparent,step‐parent,child,step‐child,brother,step‐brother,sister,step‐sister,spouse,mother‐in‐law,father‐in‐law,grand‐parent,orgrand‐child;providedsuchtimeoffshallnotexceedtwodaysonanyoneoccasion.

11.23.2VotingLeave

Aprobationaryorpermanentemployeemaybegrantedtimeoffwithoutlossofpay,annualleaveorsickleavewhenvotinginaprimary,generalorspecialelectionwhichfallsinhisregularlyscheduledworkday,providednotmorethantwohoursofleaveshallbeallowedtovoteintheparishwhereheisemployedandnotmorethanonedaytovoteinanotherparish.

11.23.3VoluntaryDisasterServiceLeave

Afull‐timeprobationaryorpermanentemployeemaybegrantedtimeoffwithoutlossofpay,annualleave,compensatoryleave,orsickleave,foraperiodnottoexceed15workdaysinanycalendaryear,toparticipateinAmericanRedCrossreliefservicesinLouisianafordisastersdesignatedatLevelIIIoraboveintheAmericanRedCrossRegulationsandProcedures.SuchemployeesmusthavereceivedacertificationfromtheAmericanRedCrossasaTrainedDisasterVolunteer.Allsuchrequestsmustbemadeinwritingandapprovedbytheappointingauthority.

11.24EducationalLeave

(a)Leavewithoutpayforeducationalpurposesmaybegrantedanemployeeforaperiodequivalenttotheperiodofattendanceattheeducationalinstitution.

(b)Educationalleavewithpaymaybegrantedanemployeeforamaximumofthirtycalendardaysinonecalendaryearifthecourseofinstructiontobetakenispertinenttotheworkofthe


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employeeinhisDepartment,providedthatapermanentemployeemaybegrantedsuchleaveforamaximumofninetycalendardaysinonecalendaryeariftheDepartmentrequireshimtotakespecialtraining.

(c)Employeesgrantededucationalleavewithoutpaymaybegrantedastipendiftherearefundsavailableforthatpurpose.

11.25Repealed,effectiveJune30,1972

11.26MilitaryLeave

TheprovisionsofthisruleshallapplytomembersofaReserveComponentoftheArmedForcesoftheUnitedStateswhoarecalledtodutyformilitarypurposes,andtomembersofNationalGuardUnitswhicharecalledtoactivedutyasaresultofanon‐localornon‐stateemergency.

(a)MilitaryLeavewithPay.

1. Providedtheygiveadvancenotice,employeesservingonjobappointment,probationaryorpermanentstatus,shallbeentitledtomilitaryleavewithpay.

2. Noadvancenoticeisrequiredwhensuchnoticeiseitherprecludedbymilitarynecessity,orotherwiseimpossibleorunreasonable.

3. Maximummilitaryleavewithpayformilitarypurposesis15workingdayspercalendaryear.

(b)UseofAnnualandCompensatoryLeaveforMilitaryPurposes.

1. Employeesservingonjobappointment,probationaryorpermanentstatus,whogiveadvancenoticeofmilitaryobligationsandapplyforannualorcompensatoryleaveformilitarypurposes,shallbegrantedsuchleave.

2. Noadvancenoticeisrequiredwhensuchnoticeiseitherprecludedbymilitarynecessity,orotherwiseimpossibleorunreasonable.

(c)UseofLeaveWithoutPayforMilitaryPurposes.

Employeesservingonjobappointment,probationaryorpermanentstatus,whohaveeitherexhaustedannualleaveandcompensatorytimeorchoosenottousetheirpaidleaveformilitarypurposes,shallbeplacedonleavewithoutpay.Thisperiodofleavewithoutpayformilitarypurposesshallnotexceedsixyears.Aftersixyears,he/sheshallbeseparatedfromtheclassifiedservice.Thisruledoesnotextendthetermoftemporaryappointmentswhichweremadeforlessthansixyears;iftheoriginaltermoftheappointmentwaslessthansixyears,theagencymayendtheappointmentasoriginallyscheduledandtheemployeemaybeseparated.

(d)RightsUponReturn.

ProbationalandpermanentemployeesandemployeesservingonjobappointmentsreturningtotheirclassifiedpositionsundertheprovisionsofthisRuleorRule23.15,whichgovernstime


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framerequirementsforrestorationtostateemployment,shallreturnwithsuchseniority,status,pay,andannualandsickleaveaccrualratesastheywouldhavehadiftheyhadnotbeenabsentformilitarytrainingormilitaryactiveduty;however,probationalstatusshallbegovernedbytheprovisionsofRule9.3.

(e)RepealentiresectionasitappliedonlytoPersianGulfCrisisof1990.

(f)RepealentiresectionasitappliedonlytoPersianGulfCrisisof1990.

(g)Theprovisionsofthissectionoftheruleapplytoemployeesservingonjobappointment,probationaryorpermanentstatus,whoarecalledtoactiveduty,andwhoareonLeaveWithoutPaybychoiceorbecauseallannualand/orcompensatoryleavehasbeenexhausted.Theprovisionsofthissubsection(g)shallapplyretroactivelytoSeptember11,2001.Theprovisionsofthissubsection(g)shallNOTapplytoemployeeson"inactivedutyfortraining"(weekenddrills).

1. WhenMilitaryLeavewithPayasprovidedinRule11.26(a)hasbeenexhausted,anemployeewhosemilitarybasepayislessthanhisstatebasepayshallbepaidthedifferencebetweenhismilitarybasepayandhisstatebasepayinhisregularposition.Suchpaymentshallbemadeonthesamefrequencyandmannerastheemployee’sregularstatepay,unlessothervoluntaryarrangementsaremade.Employeesreceivingthepaydifferentialshallprovidetoagencyofficialsanydocumentationappropriatetoensurethepaymentamountiscalculatedcorrectly.Employeeswhochoosetousetheirannualleaveduringtheirperiodofmilitaryabsenceshallnotbeeligibleforreceiptofthepaydifferential,unlesstheleavewasusedbetweenSeptember11,2001,andthedateoftheadoptionofthisrule,inwhichcasesubparagraph(4)shallapply.

2. Employeesshallcontinuetoaccruesickandannualleavefortheentireperiodofservice,beginningthedateoftheservice.Leaveshallbeaccruedonthesamebasisasthoughtheemployeehadnotbeenactivated.Leaveearnedshallbecreditedtotheemployeeuponhisreturnfromactiveduty.

3. EmployeeswhoareonLeaveWithoutPayshallreceive,eachcalendaryear,thefull15‐daysofMilitaryLeavewithPayprovidedinRule11.26(a)3.Thepaydifferentialallowedin11.26(g)1shallbesuspendeduntilthe15‐dayMilitaryLeavewithPayperiodisexhaustedandtheemployeereturnstoLeaveWithoutPaystatus.

4. IfpaidleavehasbeenusedduringanyportionofservicefromSeptember11,2001,throughthedateofadoptionofthisrule,anemployeewhochoosestousethepaydifferentialoptionshallhavehisleavebalancerecreditedwithaleaveamountequaltothevalueofthepaydifferentialtheemployeewouldhavereceivedhadthisrulebeenineffectonSeptember11,2001.

(h)Aprobationaryorpermanentemployee,whowascalledtoactivedutyformilitarypurposesandwhoresignedfromstateservice,may,athisrequest,andwithin90daysofhisreleasefromactiveduty,havehisresignationrescindedandbecomeeligibleforthebenefitsofsubsection(g)ofthisrule.


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11.27LeaveofAbsencewithoutPay

(a)Anappointingauthoritymayextendleaveofabsencewithoutpaytoanemployee,providedthatsuchleaveshallnotprolongtheperiodoftheemployee’sappointment.

(b)AbolisheffectiveOctober1,2000.

(c)RepealedeffectiveFebruary16,2009.

(d)Theappointmentofanemployeewhohasnotcompletedhisprobationaryperiodandwhofailstoreturntodutyinpaystatusonorbeforethefirstworkingdayfollowingtheexpirationdateofanyperiodofleavewithoutpayextendedhimshallterminateasofthecloseofbusinessonsuchexpirationdate.

(e)ApermanentemployeewhohasbeenextendedleaveofabsencewithoutpayundertheprovisionsofSubsection(a)or(b),orboth,hereofshallberestoredtodutyinpaystatusonorbeforethefirstworkingdayfollowingtheexpirationofsuchleaveofabsence.Iftheemployeefailstoreportfororrefusestoberestoredtodutyinpaystatusonthefirstworkingdayfollowingtheexpirationofhisapprovedleaveofabsencewithoutpay,oratanearlierdateuponreasonableandpropernoticefromhisappointingauthority,heshallbeconsideredashavingdesertedhispositionandshallbeseparatedinaccordancewiththeprovisionsofChapter12oftheseRules.

(f)Anappointingauthorityonitsowninitiativeorattherequestoftheemployeemaycurtailaperiodofleaveofabsencewithoutpayextendedtoanemployee,providedsuchcurtailmentisforthebestinterestoftheStateserviceandreasonableandpropernoticethereofisfurnishedtotheemployee.CurtailmentmustnotconflictwiththeprovisionsofRule11.26(b).

(g)Inadditiontoanydisciplinaryactionwhichmaybeimposedagainstanemployeeforanunapprovedabsence,suchemployeemaybeplacedonleavewithoutpaybyhisappointingauthorityfortheperiodofunapprovedabsence.

11.27.1LeaveProhibitedtoAssumeanUnclassifiedPosition

Aprobationaryemployeeshallnotbegrantedleavetoserveinanunclassifiedposition.

11.28Holidays

(a)Anemployee,whoisrequiredbyhisappointingauthoritytoworkonhisofficialholiday,shallbeentitledtocompensatoryleaveorovertimepaybenefitsasauthorizedinChapter21oftheseRules.

(b)Whenaholidayfallsonanemployee'sregulardayoff,andtheappointingauthorityrequirestheemployeetoworkonhisdesignatedholidayandtheactualholiday,theappointingauthorityshallselectonlyoneofthetwodaysastheemployee'sofficialholidayforovertimecompensationasprovidedbytheRulescontainedinChapter21.Theotherdayistobecompensatedasregular


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overtimework.

(c)Repealed,effectiveJune7,1989.

11.29RepealedandRe‐enactedinRules21.4,21.6,21.7,21.10and21.11,effectiveDecember31,2003


11.31Forms

ThedepartmentsshallmaintainuniformrecordsonalltypesofleaveonformsprescribedbytheDirector.



11.34CrisisLeavePool

SubjecttotheprovisionsofRule11.5(a),adepartmentmayestablishapolicytoimplementandadministerapoolofsharedannualleavewhichmaybeusedbyemployeeswhocannotworkduetoacrisissituationandwhohaveinsufficientappropriatepaidleavetocovertheabsenceneededforthecrisissituation.Anemployeeusingleavefromacrisisleavepoolshallreceiveleaveinsufficientquantitytoensurehiswagereplacementis75%ofthepayhewouldreceiveinaregularlyscheduledworkweek.Adepartment’spolicymusthavetheapprovaloftheCivilServiceCommissionpriortoimplementation.Atminimum,policiesmustincludethefollowingconditionsandelements:

1. Classifiedemployeesmusthaveattainedpermanentstatustobeeligibletodonateoruseleavefromtheleavepool.

2. EachDepartmentshallspecifythecalendaryearorthefiscalyearastheir“crisisleavepoolpolicyyear”.Thedepartment’spolicyshallestablishacapontheamountofannualleavewhichmaybedonatedbyanindividualemployee.Nocapshallexceed240hoursperemployeeperpolicyyear.

3. Thedepartment’spolicyshallestablishareasonablebalanceofannualleavethatdonorsarerequiredtoretainaftertheleavedonation.

4. Thedepartment’spolicyshallestablishacapontheamountofleavewhichmaybeusedbyanindividualemployee.Thecapshallnotexceed240hoursduringonecalendaryear.Thedepartment’spolicyshallestablishandclearlydefineeligibilitycriteriaandthecrisissituationswhichwillbecovered.

5. Thedepartment’spolicyshalldefineaprocedureforadministeringtheleavepool.6. Thedepartment’spolicyshallestablishaprohibitionagainsttheuseofcoercionor

pressuretodonateleave.7. Thedepartmentmayestablishotherpolicyelementsandconditionsasdeemed


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necessary.AlladditionalelementsandconditionsshallbeincompliancewithCivilServiceRules.

8. Adepartment’sleavepoolmaybeeither:1)apoolconsistingofleavehoursdonatedandused,or2)apoolconsistingofthedollarvalueoftheleavedonatedandused.


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Chapter12:Discipline;CorrectiveActions;Separations

12.1AuthoritytoDiscipline,Remove,andSeparate

Anappointingauthoritymaydiscipline,remove,orseparateanemployeeunderhisorherjurisdiction.

12.2SeparationofNon‐PermanentEmployees;CauseRequiredtoDisciplineorRemovePermanentEmployees

(a)Anappointingauthoritymayseparateanon‐permanentemployeeatanytime.

(b)Anappointingauthoritymaydisciplineorremoveapermanentemployeeforcause.

12.3Discipline;Restrictions

(a)Disciplineincludesonly:suspensionwithoutpay,reductioninpay,involuntarydemotionanddismissal.

(b)Asuspensionwithoutpaycannotexceed176workhours,exceptunderRule12.5orasorderedoragreedtounderChapter13orChapter16.

(c)Areductioninpaycannotreduceanemployee’spaybelowminimumwageorbelowthepayrangeminimum.

12.4EmergencySuspensions.[Repealed7/9/08]

12.5SuspensionPendingCriminalProceedings

(a)WithpriorCommissionapproval,anappointingauthoritymaysuspendapermanentemployee,withoutpay,pendingcriminalproceedingswhenanindictmentorbillofinformationhasbeenfiledagainsttheemployeeforconductthat,ifproved,wouldbecausefordismissalandtheappointingauthoritycannotobtainsufficientinformationtoinitiatedismissalproceedings.

(b)Anappointingauthority’srequestforapprovalofasuspensionunderthisrulemustexplainwhytheconductwouldbecausefordismissal,whytheemployeecannotbeallowedtoworkinanycapacity,andwhysufficientinformationtoinitiatedismissalproceedingscannotbeobtained.Therequestmustalsoincludedocumentationthatanindictmentorbillofinformationhasbeenfiled.


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(c)Beforeapprovingasuspensionunderthisrule,theCommissionmustfurnishtheemployeeacopyoftheappointingauthority'srequestandareasonableopportunitytorespond.

(d)Apermanentemployeesuspendedunderthisrulemustbegivenwrittennoticebeforethetimethesuspensionbegins.ThisnoticemustcomplywithRule12.8totheextentpossible.

12.6Non‐disciplinaryRemovals

(a)Anemployeemaybenon‐disciplinarilyremovedunderthefollowingcircumstances:

1. When,onthedatethenoticerequiredbyRule12.7ismailed,handdelivered,ororallygiven,theemployeeisunabletoperformtheessentialfunctionsofhisjobduetoillnessormedicaldisabilityandhasfewerthaneighthoursofsickleave.Anemployeeremovedunderthisprovisionshallbepaidforallremainingsickleave.

2. When,aftertheemployeehasbeengivenwrittennoticethathisattendancerequiresimprovementandcopyofthisrule,anemployeehassevenormoreunscheduledabsencesduringanyconsecutivetwenty‐sixweekperiod.Theemployeeshallalsobegivenwrittennoticeeachtimeheincursasixthunscheduledabsenceduringaconsecutivetwenty‐sixweekperiod.Anunscheduledabsenceoccurswhenanemployeeisabsentfromworkwithouthavingobtainedapprovedleavepriortotheabsence.Approvalofleave,afterthefact,tocoveranunscheduledabsenceshallnotpreventtheabsencefrombeingconsideredunscheduled.Acontinuousabsenceforthesamereasonisoneunscheduledabsence,regardlessofitsduration.

3. When,asaresultofconductthatwasnotworkrelated,theemployeefailstoobtainorlosesalicense,commission,certificateorotheraccreditationthatislegallyrequiredforthejob.

4. WhentheemployeeholdsmorethanonepositioninthestateserviceandthemultipleemploymentcausesanemployingagencytobeliableforovertimepaymentsundertheFairLaborStandardsActand,afterhavingbeenprovidedtheopportunitytodoso,theemployeehasrefusedtoresignfromoneofthepositions.

5. Whenthereiscausefordismissal,butthecauseisnottheemployee'sfault.

(b)WhenanemployeeisremovedunderthisRule,theadverseconsequencesofRules6.5(c);22.4(d);23.16(a)4;23.13(b);11.18(b)and17.23(e)4shallnotapply.

12.7NoticeofProposedAction;Employee’sOpportunitytoRespond

Whenanappointingauthorityproposestodisciplineorremoveapermanentemployee,theemployeemustbegivenoralorwrittennoticeoftheproposedaction,thefactualbasisforandadescriptionoftheevidencesupportingtheproposedaction,andareasonableopportunitytorespond.


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12.8WrittenNoticetoEmployeeofDisciplineorRemoval

Whenanappointingauthoritydecidestodisciplineorremoveapermanentemployee,theemployeemustbegivenwrittennoticeoftheactionbeingtakenbeforethetimetheactionbecomeseffective.Thewrittennoticemust:

(a)statewhatactionisbeingtakenandthedateandtimetheactionwillbecomeeffective;

(b)describeindetailtheconductforwhichtheactionisbeingtakenincluding,wherepertinent,dates,times,places,andnamesofpersonsdirectlyinvolvedinoraffectedbysuchconduct(unlesstheiridentitiesareprotectedbylaw,inwhichcase,identificationmaybemadeaspermittedbylaw);

(c)containthefollowingnotice:"YouhavetherighttoappealthisactiontotheStateCivilServiceCommissionwithin30calendardaysfollowingthedateyoureceivethisnotice.TheappealprocedureiscontainedinChapter13oftheCivilServiceRules,whichisavailablefromtheDepartmentofStateCivilServiceoryourHumanResourceoffice."

12.8.1GivingWrittenNotice

Writtennoticeisconsideredgiven

(a)whenitishanddeliveredtotheemployeeor

(b)whenitishanddeliveredtoapersonofsuitableageanddiscretionwhoresideswiththeemployeeor

(c)onthe7thcalendardayafteritwasmailedwithcorrectpostagetotheemployee’smostrecentaddressfurnishedinwritingorelectronicallytotheagency’shumanresourceoffice.

12.9ImprovementLetters

(a)Anappointingauthoritymayissueletters(suchaswarnings,counseling,coaching,reprimands,supervisoryplans,etc.)toattempttoimproveanemployee’sconduct.

(b)Anemployeemayrespondinwritingtoanimprovementletter.Theemployee’sresponsemustbeattachedtoeachcopyoftheletterkeptbytheagency.

(c)Ifthesameorsimilarconductrecurs,animprovementlettercanbeusedtosupporttheseverityoffuturediscipline,butonlyiftheletteradvisedtheemployeethattheletterwouldbeusedforthispurposeandadvisedtheemployeeofhisrighttorespond.

(d)Animprovementletterisnotdiscipline,isonlyappealableunderRule13.10(b)or(c),andmaynotbeincludedinanypubliclyaccessiblepersonnelrecorduntilusedtosupportfuturediscipline.


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12.10SuspensionPendingInvestigation

(a)Anappointingauthoritymayorallysuspendapermanentemployeewhoissuspectedofconductthat,ifconfirmed,wouldwarrantdisciplineorremovalandtheemployee'scontinuedpresenceatworkduringtheinvestigationandsubsequentadministrativeproceedingswouldbecontrarytothebestinterestsofstateservice.Theemployeemustbetoldthatheisbeingsuspendedwithpayandthegeneralnatureoftheconductbeinginvestigated.

(b)Asuspensionpendinginvestigationmustbewithpayandcannotexceed260workhours.Enforcedcompensatoryorenforcedannualleavecannotbeusedforthis260‐hourperiod.

(c)[Repealedeffective7/9/08]

(d)AsuspensionpendinginvestigationisnotdisciplineandisonlyappealableunderRule13.10(b)or(c

12.11Resignations

(a)Anemployee’soralorwrittenresignationbecomeseffectiveonthedateandtimespecifiedbytheemployee.Anoralresignationmustbedocumentedbythepersonreceivingit.

(b)Anemployeemaynotwithdrawormodifytheresignationaftertheappointingauthorityacceptsit,unlesstheappointingauthorityagrees.

(c)When,afterreceivingnoticethatdismissalhasbeenproposed,anemployeeresignstoavoiddismissal,theresignationmustbereportedassuch.


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Chapter13:CivilServiceAppealsNote:Rules13.1through13.9havebeenamendedandre‐enactedaspartsofotherrulesinthischapter;hence,Rule13.10isthefirstrulelistedbelow.

13.1Amendedandre‐enactedeffectiveApril1,1955asRule13.10.

13.2Amendedandre‐enactedeffectiveApril1,1955aspartsofRules13.11and13.20.



13.5Amendedandre‐enactedeffectiveApril1,1955aspartsofRules13.21and13.25.

13.6Amendedandre‐enactedeffectiveApril1,1955asapartofRule13.21.



13.9Amendedandre‐enactedeffectiveApril1,1955asapartofRule13.22.

13.10AppealstotheCommission

OnlythefollowingpersonshavearightofappealtotheCommission:

(a)astateclassifiedemployeewithpermanentstatuswhohasbeenremovedorsubjectedtooneofthedisciplinaryactionslistedinRule12.2(b).

(b)astateclassifiedemployeewhohasbeendiscriminatedagainstinanyemploymentactionordecisionbecauseofhispoliticalorreligiousbeliefs,sexorrace.

(c)astateclassifiedemployeewhohasbeenadverselyaffectedbyaviolationofanyprovisionintheCivilServiceArticleorofanyCivilServiceRuleotherthanaruleinChapter10.

(d)REPEALED‐EFFECTIVEMARCH1,2001

(e)REPEALED‐EFFECTIVEMARCH1,2001

(f)REPEALED‐EFFECTIVEMARCH1,2001

(g)REPEALED‐EFFECTIVEMARCH1,2001


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(h)REPEALED‐EFFECTIVEMARCH1,2001

(i)REPEALED‐EFFECTIVEMARCH1,2001

(j)REPEALED‐EFFECTIVEMARCH1,2001

(k)REPEALED‐EFFECTIVEJULY1,1997

(l)REPEALED‐EFFECTIVEMARCH1,2001

(m)REPEALED‐EFFECTIVEMARCH1,2001

13.11RequestforAppeal

Anoticeofappealmust

(a)Beinwriting;and

(b)Besignedbytheappellant,oronhisbehalfbyanattorneydulylicensedtopracticelawintheCourtsoftheStateofLouisiana,oronhisbehalfbyaseniorstudentoflawdesignatedundertheprovisionsofRule13.19(b)2;and

(c)Givethenameandmailingaddressoftheappellant,andofhisattorneyordesignatedseniorlawstudent,ifanyand

(d)Containaclearandconcisestatementoftheactionscomplainedagainstandaclearandconcisestatementofthebasisoftheappeal.Wherediscriminationisallegedtobeabasisforappeal,specificfactssupportingtheconclusionofdiscriminationmustbeallegedindetail.Thespecificfactsrequiredwillvarydependingonthenatureoftheappeal;however,thefactsmustbeallegedinsufficientdetailtoenabletheagencytoprepareadefense.Aconclusionofdiscriminationisnotsufficient.Thetypesoffactswhichmustbeincludedare:

1. thedate,timeandplacethediscriminatoryactiontookplace;2. thenameofthepersonoragencyallegedtohavetakenthediscriminatoryaction;3. adescriptionofhowappellant'saction,conductorperformancewasthesameasthatof

otherpersonswhoweretreateddifferently;4. thenamesofotherpersonstreateddifferentlyandthedatesthedifferenttreatment

occurred;5. adescriptionofevents,includingthedatesandcircumstancesthereof,whichled

appellanttobelievethattheadversedecisionwasbasedonhisreligiousorpoliticalbeliefs,sex,race,oranyothernon‐meritfactor.

WhereaviolationoftheArticleoraRuleisallegedtobeabasisforappeal,specificfactssupportingtheconclusionthataviolationhasoccurredmustbeallegedinsufficientdetailtoenabletheagencytoprepareadefense.


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(e)Givethedateonwhichtheactionappealedfromoccurred,orthattheappellantlearnedthereof;and

(f)Statethedatethattheappellantreceivedwrittennoticeoftheactioncomplainedagainst,ifwrittennoticewasgiven;and

(g)Statetherelieftheappellantseeks.

13.12DelayforMakingAppeal

(a)NoappealshallbeeffectiveunlessawrittennoticecomplyingwiththerequirementsofRule13.11iseither(i)receivedintheofficeoftheDirectoroftheDepartmentofStateCivilServiceatBatonRouge,Louisiana,or(ii)isaddressedtotheDirectoroftheDepartmentofStateCivilServiceatBatonRouge,Louisiana,withproperpostageaffixed,andisdatedbytheUnitedStatesPostOffice.

1. Withinthirty(30)calendardaysafterthedateonwhichappellantreceivedwrittennoticeoftheactiononwhichtheappealisbasedwhenwrittennoticebeforeoraftertheactionisrequiredbytheseRules;or

2. Withinthirty(30)calendardaysafterthedatewhenappellantlearnedorwasawarethattheactioncomplainedofhadoccurredwhennowrittennoticeisrequiredbytheseRulesor,ifrequired,wasgiventardilyornotatall.

(b)LegalholidaysanddaysonwhichtheofficeoftheDepartmentofStateCivilServiceisclosedshallnotservetoextendthedelayperiodspecifiedinSub‐section(a)hereof.

(c)Noappealshalllieagainstanyactionfollowingtheexpirationofthreehundredsixty‐five(365)calendardaysfromthedateonwhichitoccurred.

(d)NoappealshallbesupplementedoramendedfollowingtheexpirationofthedelayperiodstipulatedbySub‐section(a)hereof.

(e)ProofofthetimelinessofmailingarequestforappealshallbeshownonlybyalegibleofficialUnitedStatespostmarkorbyofficialreceiptorcertificatefromtheUnitedStatePostalServicemadeatthetimeofmailingwhichindicatesthedatethereof.Intheeventthatthepostmarkisabsentorillegible,thedatethattherequestisreceivedintheDirector'sofficeshalldeterminewhethertheappealwastimelyfiled.

13.13AppealsDocket

TheDirectorshallcausethedateoffilingtobenotedofeachnoticeofappeal.Anappealsdocketshallbemaintaineduponwhicheachappealshallbedocketedintheorderfiled,benumberedconsecutively,andbegivenanappropriatetitle.Promptlyafterdocketingtheauthorityorpersonagainstwhoseactiontheappealisdirectedshallbenotifiedoftheappeal.


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13.14SummaryDispositionofAppeal

(a)Atanytimeafterthedocketingofanappealawrittenrequestmaybefiledbyanyinterestedpartyforsummarydispositionthereofonanyofthefollowinggrounds:

1. ThattheCommissionlacksjurisdictionofthesubjectmatter,orofthepersonagainstwhomreliefissought.

2. Thattheappellanthasnolegalrighttoappeal.3. Thattheappealhasnotbeenmadeintherequiredmannerorwithintheprescribed

periodofdelay.4. Thattheappealhasbecomemoot.5. Thatanappellanthasfailedtoappearatthetimefixedforthehearingofhisappeal,

withouthavingbeengrantedacontinuance.6. Thatthewrittennoticeexpressingthecausefortheactioncomplainedagainstis

insufficient;or,thatthecauseasexpresseddoesnotconstitutelegalgroundforthedisciplinaryaction.

7. Thatthedisciplinaryactionwasnottakenbytheproperappointingauthority.

(b)Anyrequestforsummarydispositionwhenmadepriortothedatefixedforthehearingoftheappealmaybesupportedbyadmissionsoffactandwrittenargumentorbrief;provided,that

1. Beforefiling,theDirectorshallrequireproofofserviceofacopyofeachsuchinstrumentontheadverseparty,togetherwiththedateofsuchservice;and

2. Theadversepartyshallhavefifteen(l5)calendardaysaftersuchservice,oruntilthedateofthehearing,whicheverissooner,tofilewiththeDirectoranoppositiontotherequestwhichoppositionmaybesupportedbywrittenargumentorbrief.

(c)IftheCommissionorarefereedeniestherequestorrefersittothemerits,itorhemayreconsidersameatanytimepriortoitsorhisfinaldispositionoftheappeal.

(d)TheCommissionorareferee,onitsorhisownmotion,mayatanytimesummarilydisposeofanappealonanyofthegroundslistedinSubsection(a)hereoforinaccordancewiththeprovisionsofRule13.19(e).

(e)WhentheCommissionsummarilydisposesofanappeal,itsdecisionshallbefinalonthedateitfilesitswrittendecisionwiththeDirectordisposingofthecase.OnthesamedatethatthedecisionisfiledwiththeDirector,theDirectorshallmailacopyofthedecisiontotheparties.WhenarefereesummarilydisposesofanappealhisdecisionshallbefinalinaccordancewiththeprovisionsofRules13.20and13.36.

(f)ByfilingwiththeDirectorawrittennoticeofhisintentiontodoso,anappellantmaywithdraworabandonhisappealatanytimepriortothehearingthereofbytheCommissionorarefereeifhisrequestisapprovedbytheDirector.AfteranappealhasbeenheardbytheCommissionorareferee,itmaybewithdrawnorabandonedonlywithapprovaloftheCommissionorthereferee.TheDirectorshallpromptlynotifyallinterestedpartiesofanysuchwithdrawalorabandonment.


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13.15AssigningAppealsforHearing

TheDirectorshallfixthetimeandplaceforthehearingofappealsbytheCommission,and,asfaraspracticable,shallfixthemintheorderinwhichdocketed,providedthat,forgoodcauseshown,theCommission,itsChairman,ortheDirectormayupsetanyfixingandmayeitherrelegatethecaseforrefixingtothefootofthedocketorgiveitaspecialassignmentbothastotimeandplace.Ifarefereehasbeenappointedtohearanappeal,heshallfixthetimeandplaceforhearingtheappealandmayupsetandrefixsame.

13.16PlaceofHearing

(a)SubjecttotheprovisionsofSubsection(b)hereofallappealsbeforetheCommissionshallbeheardinaconvenientplace,accessibletothepublic,intheCityofBatonRouge,Louisiana,selectedbytheDirector.

(b)IftheCommissionortheDirectordeemsthattheinterestoftheStateorofanyagencythereof,orthelocationofthepartiesorwitnesses,ortheendsofjusticesorequire,hemayorderthathearingsbeforetheCommissionbeheldinanyotherconvenientplaceofpublicaccessibilitywithintheStateotherthantheCityofBatonRouge,Louisiana.

(c)RepealedeffectiveOctober15,1982.

(d)RepealedeffectiveJanuary1,1975.

(f)Allappealsbeforearefereeshallbeheardinaconvenientplace,accessibletothepublic,selectedbythereferee.

13.17NoticeofHearingofAppeals

(a)ForallhearingsconductedafterJuly1,1982,andsubjecttotheprovisionofSub‐section(b)hereof,noticeofthetimeandplacefixedforthehearingshallbemailedtotheappellantandtotheauthorityagainstwhoseactiontheappealhasbeentakenatleastthirty(30)calendardayspriortothedateofthehearing.

(b)WiththeapprovaloftheCommission,theDirector,ortheappropriatereferee,andbyconsentofallinterestedparties,saidnoticeanddelaymaybewaived.

13.18ContinuanceofAppeal

(a)Anappealfixedforhearingmaybecontinued,withoutprejudicetotheappellant.

1. BytheDirector,ortheappropriaterefereeinareferredcase,uponsubmissionofjustificationsdeemedadequatebytheDirectororthereferee;or


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2. BytheCommissionoritsChairman,forcausedeemedsufficientbyit;orhim;or

Ifitisnotreachedforhearing.

(b)WiththeapprovaloftheCommission,theDirector,ortheappropriatereferee,anappealfixedforhearingmaybecontinuedbyconsentofallinterestedparties.IfanappellantrequestsacontinuancetheCommissionorthereferee,may,initsorhisdiscretion,denyhimanycompensationforthatportionoftimelostbyreasonofthecontinuanceifhisappealbefinallysustained.

(c)Nocontinuanceshallbegrantedexceptforcompellingcauseortoservetheendsofjustice.

(d)Anappealfixedforhearingandnotreachedshallberefixedbypreferenceoveranyappealcontinuedforanyotherreasonandanyappealsubsequentlydocketed.

13.19ProcedureforHearingAppeals

(a)Allhearingsshallbeopentothepublic.

(b)Legalrepresentation.

1. Exceptasisprovidedbelow,apartymayberepresentedbyanattorneylicensedtopracticelawinLouisianaorbyalawstudentwhohassatisfiedtherequirementsofRule20oftheRulesoftheSupremeCourtofLouisiana.

2. EffectiveJanuary1,1996,noattorneyorlawstudentwhoisaclassifiedstateemployeemayrepresentanotherstateemployeeinanappeal.Thisprovisionshallnotapplytoanyappealinwhichthestateclassifiedattorney/lawstudentmadeanappearanceonbehalfofanemployeebeforetheeffectivedateofthissection.

3. Whenapartyisrepresentedbymorethanoneattorney/lawstudent,onlyonesuchrepresentativeshallbepermittedtoexaminethesamewitness.

(c)SubjecttotheprovisionsofSubsection(r)ofthisRule,theburdenofproofastothefactsshallbeontheappointingauthorityandtheCommissionortherefereemay,initsorhisdiscretion,requirehimtoopenthecase.

(d)WhereappropriateandnotinconsistentwiththeseRules,therulesofevidenceapplicabletociviltrialsinthedistrictcourtsoftheStateshallbeobservedinallhearingsbeforearefereeortheCommission.

(e)TheCommissionortherefereemayrequiretheappellanttogivehissworntestimonybeforehearinganyotherwitnessonhisbehalf,andiftheCommissionortherefereefindsfromsuchtestimonythathehasnojustorlegalgroundtosupporthisappeal,itorhemaydeclinetohearorconsideranyotherevidenceandthereupondismisstheappeal.

(f)Ifafterhearingappellant'stestimonytheCommissionortherefereeisoftheopinionthathemayhavejustorlegalgroundsforhisappeal,itorheshallpermithimtoadducesuchother


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evidence,testimonialorotherwise,asmayberelevant.

(g)Affidavitsandotherexpartestatementsshallnotbereceivedinevidencewithouttheconsentofallparties,excepttorefreshmemoryortodiscreditawitness.

(h)Partiesandwitnessesshallbesubjecttocross‐examinationasinciviltrialsbeforethecourtsoftheState,andtheCommission,eachmemberoftheCommission,orrefereemayexamineandcross‐examineanywitness.

(i)TheCommissionortherefereemayrequirethatthepartiesstipulateallundisputedfacts.

(j)TheCommissionortherefereemaylimitcorroborativeevidence.

(k)WhereappropriateandnotinconsistentwiththeseRules,hearingsandthetakingoftestimonyshallbeconductedaccordingtotheacceptedpracticeinciviltrialsbeforethedistrictcourtsoftheState.

(l)Whenapendingcaseinvolvessubstantiallythesamequestionoflaworfactaspresentedinapriorcase,theCommissionorareferee,attherequestofanypartyoronitsorhisownmotion,mayadmitasevidenceanypartoftherecordinsuchpreviouscaseasitorhemaydeemrelevant;provided,thatintheapplicationofthisRulenopartybedeprivedoftherighttocrossexamineanyadversewitness.

(m)SubjecttotheprovisionsofSubsections(r)and(s),thechargesexpressedinwritingbytheappointingauthorityascausefordemotion,suspension,dismissal,orotheraction,shallnotbeacceptedasprimafacietrue.Evidenceshallnotbereceivedfromanappointingauthoritytosupplementorenlargethechargescontainedinsuchwrittendocument.Theappellantmayrebutanyproofofferedbytheappointingauthorityinsupportofthecharges.

(n)TheCommission,orareferee,onrequestofanyparty,oronitsorhisownmotion,mayorderthatthewitnessesinanyhearingbeseparatedsoastoprecludeanywitness,otherthanthepartiesandtheirattorneys,fromhearingthetestimonyofany\otherwitness.IntheapplicationofthisRuleonlyoneperson,inadditiontocounsel,shallrepresenttheappointingauthorityoranydepartment.

(o)TheCommission,orareferee,mayfixthetotaltimetobeallowedfororalargument,accordingtothecircumstancesofeachcase,andmaylimitoralargumenttooneormoreissues.

ExceptwithspecialleaveoftheCommission,orreferee,onlyoneattorneyshallbepermittedtopresentoralargumentforanyparty.

TheCommissionortherefereemayinanycaseonitsorhisownmotioninviteorallowanymemberormembersoftheLouisianaStateBarAssociationtopresentoralorwrittenargumentonanyquestionoflaw,providedsuchoralargumentispresentedatahearingwhenallpartiesarepresent,orrepresented,orthatacopyofallwrittenargumentsbeservedonallparties,ortheircounsel,ifany.Serviceofsuchwrittenargumentshallbemadetoappearbythecertificateofthe


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writer.

(p)TheCommissionorarefereemaytakenoticeoftheprovisionsoftheArticle,theRules,theClassificationPlan,andthePayPlanwithoutthenecessityofanofferinevidence.

(q)WhenduringthecourseofahearingarulingbytheCommissionistobemade,thepresidingCommissionershallruleandhisrulingshallconstitutethatoftheCommission;provided,thatshouldamemberoftheCommissionobjecttosuchrulingorofferanalternativeruling,therulingoftheCommissionshallbedeterminedbymajorityvoteofthosememberspresent.

(r)SubjecttotheprovisionsofSubsections(m)and(s),whenaclassifiedemployeeallegesthathehasbeendiscriminatedagainstbecauseofhispoliticalorreligiousbeliefs,sex,orrace,thefactsexpressedinwritingbytheappointingauthorityascauseforthedemotion,suspension,dismissal,orotheraction,shallbeacceptedasprimafacietrue.Evidenceshallnotbereceivedfromanappointingauthoritytosupplementorenlargethefactsassoexpressed.Theappointingauthoritymayrebutanyproofofferedbytheappellantemployeeincontradictionofthefactsexpressedinwritingbytheappointingauthority.TheburdenofproofastothefactsshallbeontheappellantandtheCommissionorarefereemay,initsorhisdiscretion,requirehimtoopenthecase.

(s)Incombinationappeals,wheretheappellantdeniestheverityorseverityofaportionorallofthechargessetforthinwritingandwhereheallegesdiscriminationwithrespecttoalloraportionofthecharges:

1. Astothatportionofthefactssetforthinwriting,theverityorseverityofwhichisdeniedbytheappellant,theburdenofproofshallrestupontheappointingauthority.

2. Astothatportionoftheappealinwhichtheappellantallegesdiscrimination,theburdenofproofshallrestupontheappellant.

(t)Authenticactsdelegatingappointingauthorityorcertifiedcopiesthereofmaybeofferedintoevidencewithoutfurtherproofandshallbeacceptedasprimafaciaproofoftherecitalscontainedtherein.

(u)WhenaviolationofSection8(A)oftheArticleoraRuleinChapter12isthebasisforappeal,theburdenofproof,astothefacts,shallbeontheappointingauthority.WhenaviolationofanyotherSectionoftheArticleoranyotherRuleisthebasisforappeal,theburdenofproof,astothefacts,shallbeontheemployee.

13.20Referees

(a)TheCommissionmayappointarefereetohearanddecideanyappealpendingbeforetheCommission.

(b)ArefereeshallhavesubpoenapowerandpowertoadministeroathsaswellasthepowersgrantedinthisChapter.

(c)Afterarefereehearsanappeal,heshallprepareawrittendecisioncontaininghisfindingsof


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factand/orconclusionsoflawwhichdecisionshallbefiledwiththeDirector.Onthesamedatethatthereferee'sdecisionisfiledwiththeDirector,theDirectorshallmailacopyofthereferee'sdecisiontothepartiesandshalladvisethepartiesoftheirrighttofileanapplicationforreviewofthereferee'sdecision.

(d)ThedecisionofarefereeshallbecomethefinaldecisionoftheCommissiononthedatethatthereferee'sdecisionisfiledwiththeDirectorunlessanapplicationforreviewofthereferee'sdecisionisfiledinaccordancewithRule13.36.

13.21SubpoenaofWitnesses;ProductionofDocuments

(a)TheCommission,eachmemberthereof,theDirector,theDeputyDirector,anyrefereeappointedbytheCommission,andanyspeciallydesignatedagentoftheCommissionshallhavethepowertoordertheappearanceofwitnessesandcompeltheproductionofbooksandpaperspertinenttotheissuesinvolvedinanyappeal,providedsuchwitnessesandsuchbooksandpapersarewithintheState.

(b)ForallhearingsconductedafterJuly1,1982,nosubpoenawillbeissuedunlessawrittenrequestfortheissuanceofsubpoenasisreceivedintheofficeoftheDirectoroftheDepartmentofStateCivilServicenolaterthanfifteen(15)calendardaysbeforethedatefixedforthehearing.Therequestforsubpoenasshallcontainthenamesofthewitnesses,thestreetaddressesatwhichthewitnessescanbeserved,andabriefstatementofwhatisintendedtobeprovedbyeachwitness.

(c)InlieuoftheissuanceandserviceofformalsubpoenastopersonswhoperformworkfortheState,theCommissionoranypersonauthorizedbySub‐section(a)ofthisRulemayrequestanyappointingauthoritytoorderanyemployee,temporaryworker,orcontractorunderhissupervisiontoattendandtestifyatanyhearing,anduponbeingsoorderedtheemployeeshallappearatthehearingandfurnishtestimony.

(d)ForallhearingsconductedafterJuly1,1982,nosubpoenafortheproductionofbooks,papers,orotheritemswillbeissuedunlessawrittenrequestfortheissuanceofsubpoenasisreceivedintheofficeoftheDirectoroftheDepartmentofStateCivilServicenolaterthanfifteen(15)calendardaysbeforethedatefixedforthehearing.Therequestforasubpoenaforbooks,papersorotheritemsshallcontainadescriptionoftheitemstobeproducedinsufficientdetailforidentificationandshallcontainthenameandstreetaddressofthepersonwhoistoberequiredtoproducetheitemsandabriefstatementofwhatisintendedtobeprovedbyeachitem.

(e)NosubpoenawillbeissuedunlesstherequestthereforcomplieswiththisRuleandthepersonauthorizedtoissuethesubpoenaissatisfiedthatthetestimonyofthewitnessortheproductionofthebooks,papers,orotheritemsisrelevanttotheissuesbeforetheCommission.

(f)Authenticcopiesofbooks,papers,photographs,orotheritemsinthecustodyofanydepartment,board,oragencyoftheStateoranysub‐divisionthereofwhichhavebeensubpoenaedmaybeadmittedinevidencewiththesameeffectastheoriginals,butiftheoriginalbooks,papers,photographs,orotheritemsaresubpoenaedtheymustbeproducedandmade


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availableforinspectioneventhoughauthenticcopiesmaybesubsequentlyintroduced.

(g)TheCommission,itsChairman,ortheDirector,orareferee,forcausedeemedsufficient,mayissueanappropriateorderatanytimerecallinganysubpoena,subpoenaducestecum,orrequestissuedundertheprovisionsofthisRule.

(h)Theabuseoftheprivilegetorequiretheattendanceofwitnessesortheproductionofbooks,papers,photographs,orotheritemsshallbedeemedaviolationoftheseRulesandshallbedealtwithaccordingly.

13.22DismissalforNon‐appearanceatHearingofAppeal

(a)Ifneithertheappointingauthoritynorhiscounselappearsattheplaceandtimefixedforahearinginwhichadisciplinaryactionisatissuewithouthavingbeengrantedacontinuance,theCommissionortherefereemayorderthedisciplinaryactionreversed.

(b)Ifneithertheappellantnorhiscounselappearsattheplaceandtimefixedforanyhearing,withouthavingbeengrantedacontinuance,theCommissionortherefereemayordertheappealdismissed.

(c)Ifeithertheappelleeortheappellantfailstoappearattheplaceandtimefixedforanyhearing,butcounselfortheabsentpartyispresent,theabsentpartyshallbedeemedtohavewaivedhisappearanceandthehearingshallproceedandtestimonymaybetakenintheabsenceofthepartywiththesameeffectasifthepartywerepresent.

(d)NothinginthisRuleshallpreventtheCommissionorarefereefromcontinuingtheappealifitorhelearnsthereasonfortheabsenceofthepartyandhisattorneyanddeterminesthatthepartyandhisattorneywereabsentduetocircumstancesbeyondtheircontrol.

13.23Consolidation

Whentwoormoreappealsinvolvesimilarorrelatedcircumstances,theCommissionmayorderajointhearingofanyorallthemattersatissueintheappeals,ormayorderthatallsuchappealsbeconsolidated.

13.24TranscriptsofProceedingsofAppealstotheCommission

(a)TheproceedingsofallappealhearingsbeforetheCommissionorarefereeshallberecorded,butshallbetranscribedonlyuponorderoftheCommissionortheDirectoranduponpaymentbythepersonrequestingthetranscriptofsuchcostasmaybedeterminedbytheDirector.

(b)Amendedandre‐enacted,effectiveOctober1,1979,asRule13.20(b).

(c)WhenanappealistakenfromanyfinaldecisionoftheCommission,itortheDirectormay


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requirethepartyappealingtoreimbursetheDepartmentofCivilServiceforthecostofpreparingtranscriptsofproceedings.

(d)WheneveranyportionoftheCommission'sRules,ClassificationPlan,orPayPlanisrelieduponinanappealtotheCourtofAppealandismaterialtothedecisionofanyissue,theportionrelieduponshallbecopiedintothetranscriptpreparedfortheCourtofAppeal,FirstCircuit,ifnotcontainedintheCommission'swrittenopinion.

13.25RefusaltoAppear;RefusaltoTestify;FalseTestimony

(a)AnyofficeroremployeeintheclassifiedservicewhowilfullyrefusesorfailstoappearbeforetheCommissionoritsRefereeinresponsetoasubpoenaorarequestundertheprovisionsofRule13.21,orhavingappearedrefusestotestifyoransweranyquestionpertinenttothemattersunderconsiderationorwhoknowinglygivesfalsetestimonyorwhoknowinglysolicits,condones,oraccepts,withoutrefutation,false,ormisleadingtestimonygivenbyanywitnessinhis/herbehalfatahearing,orwhofailstoproduceanybooks,papers,photographs,orotheritemspertinenttothehearingmaybefoundbytheCommissionortheRefereetobeguiltyofcontemptinaccordancewiththeseRulesand,inadditiontothatwhichisprovidedforintheseRules,maybefoundbytheCommissiontohaveforfeitedhisofficeorpositionandmaybefoundbytheCommissionnottobeeligiblethereafterforappointmenttoanypositionintheclassifiedserviceforaperiodnottoexceedtenyearsorbesubjecttoasuspensionfromhisposition.

(b)AnypersonwhowilfullyfailstoappearinresponsetoasubpoenaortoanorderissuedundertheprovisionsofRule13.21hereof,orwhowilfullyfailstoansweranyquestionsortoproduceanybooks,papers,photographs,orotheritemspertinenttoanyhearingbeforetheCommissionoraReferee,orwhoknowinglygivesfalsetestimonyorwhoknowinglysolicits,condones,oraccepts,withoutrefutation,false,ormisleadingtestimonygivenbyanywitnessinhis/herbehalfatanysuchhearingmaybefoundguiltyofcontemptbytheCommissionortheRefereeinaccordancewiththeseRules.

(c)Anyofficeroremployeerequiredtotestifyshallnotbesubjectedtoanydisciplinaryactionbyhisappointingauthoritybecausehesotestifies.

13.26CostsofAppeals

TheCommissionortherefereemay,initsorhisdiscretion,orderthecostsofanyhearingorappeal,oranyportionofsuchcosts,includingthecostsofrecordingandtranscribingtestimony,tobepaidbyorchargedtoeitherorbothinterestedparties.

13.27WitnessFees

(a)ThetravelexpensesofanofficeroremployeeotherthantheappellantwhoisrequiredtoappearbeforetheCommissionorarefereeinthehearingofanappealshallbepaidbythe


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departmentwhichemployeeshim.

(b)TheCommissionortherefereemayorderthatanypersonwhoisnotanofficeroremployeeofadepartmentandwhoissubpoenaedtotestifyatahearingshallbeentitledtothesamemileageandfeesasareallowedwitnessesincivilcasesbytheNineteenthJudicialCourtfortheParishofEastBatonRouge.

(c)Witnessfeesandtravelexpensesmaybetaxedtoeitherparty,intheCommission'sorthereferee'sdiscretion.

(d)TheCommissionandanypersonauthorizedtoissueasubpoenamaybeforedoingso,requirethepartyrequestingasubpoenaofoneotherthananofficeroremployeeofadepartmenttodepositwiththeDirectorasumsufficienttocoverthemileageandwitnessfeespendingadeterminationofcostsbytheCommissionorthereferee.

13.28CommissionActiononAppeal

(a)Afterhearingofanappeal,theCommissionshallmakeawrittendecisioncontainingitsfindingsoffactsandconclusions,whichshallbefiledwiththeDirector.ThedecisionoftheCommissionshallbefinalonthedaythatitisfiledwiththeDirector.

(b)OnthesamedatethatthedecisionisfiledwiththeDirector,theDirectorshallmailtoallinterestedpartiesacopyofthedecision.

(c)IftheCommissionafteranyhearingordersadismissedorsuspendedemployeereinstated,itmayreinstatesuchemployeeundersuchconditionsasitdeemsproperandsubjecttoRule13.18mayorderfullpayforlosttime.

13.29InterlocutoryRulings

(a)FormalexceptionstotheinterlocutoryrulingsorordersoftheCommission,orofareferee,areunnecessary.Atthetimetherulingismadeortheorderiscommunicated,apartyshallmakeknownhisobjectiontheretoandthegroundstherefor,andsameshallbenotedintherecord.

(b)TheCommission,orareferee,mayatanytimepriortoafinaldecision,recall,reverse,orreviseanyinterlocutoryrulingororder.

13.30Repealed,effectiveMarch15,1966

13.31AmicableSettlementofAppeals

InanyappealpendingbeforetheCommission,thepartiestheretomayagreetosubmitaproposedsettlementwhich,ifapprovedbytheCommissionoraReferee,shallconstituteafinaldisposition


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oftheappeal.

13.32RecusationofCommissionerorReferee

ThegroundsforrecusationofaCommissioneroraRefereeshallbethesameasthegroundsfortherecusationofjudgesofthecourtsoftheStateofLouisiana.

13.33Interrogatories;Pre‐TrialDiscovery;RehearingofAppeal

(a)Interrogatoriesandpre‐trialdiscoveryproceedingsshallnotberecognizedbytheCommissionorareferee.

(b)NorehearingshallbegrantedfromafinaldecisionoftheCommissionorfromafinaldecisionofareferee.FinaldecisionsofarefereeshallbesubjecttoreviewasisprovidedinRule13.36.

13.34FinalityofCommissionActiononRulesandPlans

NoappealtotheCommissionshallliefromtheadoptionbytheCommission,afterpublichearing,ofaClassificationPlan,aPayPlan,orofanyRule,orofanyAmendmenttosaidPlansorRules.

13.35Attorneys'Fees

(a)WhentheCommissionorarefereeapprovesasettlement,recision,ormodificationofanactionthathasbeenappealed,orrendersadecision,includingadecisiononapplicationforreview,whichreversesormodifiesanactionthathasbeenappealed,theappelleemaybeorderedtopayattorney'sfeesinamountnottoexceed$1,500.

(b)TheCommissionorarefereemayallowsuchevidenceandargumentinsupportoftherequestforattorney'sfeesasisdeemedappropriateconsideringthestatusoftheappealatthetimetherequestforattorney'sfeesisfiled.Noattorney'sfeesshallbeawardedunlessawrittenrequestisfiledbeforethefinaldispositionoftheappealbytheCommissionorareferee.

(c)RepealedeffectiveSeptember11,1991.

13.36ApplicationforReviewofaReferee'sDecision

(a)AnypartymayfilewiththeCommissionanapplicationrequestingtheCommissiontoreviewadecisionofarefereeonanyquestionoflaworfact.

(b)Tobeeffective,anapplicationforreviewofareferee'sdecisionmust:

1. Beinwriting;and2. BefiledintheCommission'sofficewithinfifteen(15)calendardaysafterthedatethat


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thereferee'sdecisionwasfiledwiththeDirector;and3. Containthenameanddocketnumberoftheappealsoughttobereviewed;and4. Specifywhichfactualfindingsand/orwhichconclusionsoflawarebelievedtobewrong.

Ageneralstatementthattheopinioniswrongorthattheevidencedoesnotsupportthefindingswillnotbeconsideredsufficient;and

5. SpecifywhichpleadingsandexhibitsofferedintoevidencearetobesubmittedtotheCommissionwiththeapplicationforreview.Atranscriptoftheproceedingsbeforetherefereemaynotbespecifiedasapleadingorexhibitunderthisrule.Ifnopleadingsorexhibitsarespecified,onlythereferee'sdecision,therequestforappealandthenoticeofdisciplinaryorotheractionwillbesubmittedtotheCommissionwiththeapplicationforreview;and

6. Containacertificatethatacopyoftheapplicationforreviewhasbeensenttotheopposingparty

(c)TheprovisionsofRule13.37areapplicabletothefilingofanapplicationforreviewofareferee'sdecision.

(d)Anapplicationforreviewmaybeaccompaniedbywrittenargument.

(e)Iftheapplicationforreviewisnottimelyfiled,thedecisionoftherefereeshallbecomethefinaldecisionoftheCommissionasofthedatethatthereferee'sdecisionwasfiledwiththeDirector.

(f)Afterconsiderationoftheapplicationforreview,alongwiththepleadingsandexhibitsspecifiedpursuanttosubsection(b)(5)ofthisRule,theCommissionmay:

1. Remandtheappealwithinstructionstothereferee;or2. Holdnewhearingsortakeadditionalevidenceorboth,andrenderitsowndecision

thereon.3. ReverseormodifytheReferee'sdecisiononanissueoflaw.4. AffirmtheReferee'sdecisionbydenyingtheapplicationforreview.5. Listentopertinentportionsofthesoundrecordingsoftheproceedingsconductedbefore

theRefereeorreadandreviewthetranscriptoftheproceedingsbeforetheReferee,and,thereafter,reverseormodifytheReferee'sdecisiononanissueoffact,and/ortakeanyoftheactionsspecifiedin1through4above.

(g)IftheCommissionaffirmstheReferee'sdecisionbydenyingtheapplicationforreview,theorderdenyingsuchreviewshallbefiledwiththeDirectoratwhichtimethedecisionoftheRefereewillbecomethefinaldecisionoftheCommission.OnthesamedatethattheorderdenyingtheapplicationforreviewisfiledwiththeDirector,theDirectorshallmailacopyoftheordertoallparties.

(h)Anyoppositiontoanapplicationforreviewmustbefiledwithinthirty(30)daysafterthedatethattheReferee'sdecisionwasfiledwiththeDirector.SuchoppositionmaycontainargumentandmayidentifypleadingsandexhibitsofferedintoevidencebeforetheRefereethatshouldbeconsideredbytheCommissioninsupportoftheopposition.AtranscriptoftheproceedingsbeforetheRefereemaynotbespecifiedasapleadingorexhibitunderthisrule.Suchoppositionshall


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containacertificatethatacopywassenttotheopposingparty.

13.37DelayforFilinganApplicationforReviewofaReferee'sDecision

(a)NoapplicationforreviewofaReferee'sdecisionshallbeeffectiveunlessawrittennoticecomplyingwiththerequirementsofRule13.36isreceivedintheofficeoftheDirectoroftheDepartmentofStateCivilService(locatedat1201CapitolAccessRoad,BatonRouge,Louisiana)withinfifteen(15)calendardaysafterthedatethattheReferee'sdecisionwasfiledwiththeDirector.

Applicationsforreviewofareferee'sdecisionmaybemailedtotheCommissionatP.O.Box94111,BatonRouge,Louisiana70804,buttobeconsideredtimely,theapplicationmustbeproperlyaddressedwithproperpostageaffixedandmustbepostmarkedbytheUnitedStatesPostalServicewithinfifteen(15)calendardaysafterthedatethattheReferee'sdecisionwasfiledwiththeDirector.

(b)LegalholidaysanddaysonwhichtheofficeoftheDepartmentofStateCivilServiceisclosedshallnotservetoextendthedelayperiodspecifiedinSubsection(a)hereof.

(c)Noapplicationforreviewofareferee'sdecisionshallbesupplementedoramendedfollowingtheexpirationofthedelayperiodstipulatedbySubsection(a)hereof.

(d)ProofofthetimelinessofmailinganapplicationforreviewshallbeshownonlybyalegibleofficialUnitedStatespostmarkorbyofficialreceiptorcertificatefromtheUnitedStatesPostalServicemadeatthetimeofmailingwhichindicatesthedatethereof.Intheeventthatthepostmarkisabsentorillegible,thedatethattheapplicationforreviewisreceivedintheDirector'sofficeshalldeterminewhethertheapplicationwastimelyfiled.

13.38ActionRequiredFollowingCommission'sorReferee'sDecision

(a)Followingthegrantingofanappealofaseparationandwithinfifteen(15)calendardaysfromthedateofthemailingofthedecision,theAppellantshallpresenthimselfreadyforworkatthetimeandplaceofhisemploymentasitexistedpriortotheseparation,shallbereturnedbytheappointingauthoritytotheregularpayrollatthattime,andshall,atthattimeorassoonthereafteraspossible,presenttohisemployersatisfactoryproofofallwagesearnedandunemploymentcompensationreceived,ifany,duringtheperiodofAppellant'sseparation,or,ifnowagesorunemploymentcompensationhavebeensoreceived,Appellantshallpresentawrittenandsignedstatementtothateffecttohisemployeruponhisreturn.Further,withinfifteen(15)daysfollowingreceiptofsuchinformationtheappointingauthorityshalldelivertotheofficeresponsiblefortheactualdisbursementofthefundsrepresentingthebackpayduearequestforsuchdisbursementwhichofficeshallpromptlycausesuchdisbursement,andtheappointingauthorityshallotherwisecomplywiththeorderscontainedinthedecision.Further,withinthirty(30)daysfromreceiptbytheAppellantofthecheckrepresentingthebackpaydue,theAppellant,athissoleoption,mayrepurchaseallorpartoftheannualleavebalanceheldbyhimathisseparationthevalueofwhichwaspaidtohimathisseparationpursuanttoRule11.10(a).Allof


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theaboveshallapplyunlessotherwisestayedbyacourtofcompetentjurisdiction.

(b)Followingthegrantingoftheappealofasuspension,demotionorreductioninpay,andwithinfifteen(15)calendardaysfromthedateofthemailingofthecopyofthedecisiontoallpartiesorassoonthereafteraspossible,theAppellantshallpresenttohisemployersatisfactoryproofofallwagesearnedandunemploymentcompensationreceived,ifany,duringtheperiodofsuspension,or,ifnowagesorunemploymentcompensationhavebeenreceived,theAppellantshallpresenttohisemployerasignedstatementtothateffect.Withinfifteen(15)daysfromreceiptofsuchprooforwrittenstatement,appointingauthorityshalldelivertotheofficeresponsiblefortheactualdisbursementofthefundsrepresentingthebackpayduearequestforsuchdisbursement,whichofficeshallpromptlycausesuchdisbursement,andtheappointingauthorityshallotherwisecomplywiththeorderscontainedinthedecision,allunlessotherwisestayedbyacourtofcompetentjurisdiction.

(c)IntheeventthatatimelyapplicationforreviewofaReferee'sdecisionisfiledwiththeCommission,theAppellantshallbenotifiedimmediatelybyadirectmailingbytheappointingauthorityoftheapplicationforreviewtohislastknownaddress,inadditiontoanymailingofthatapplicationtoAppellant'scounselofrecord,ifany.Insuchevent,thetimelimitsreferredtoin(a)and(b),above,shallbegintorunfromthedateofthemailingofthedecisionoftheCommissiondenyingtheapplicationforreviewortherenderingofadecisiononthemeritsofanappealfollowingconsiderationoftheapplicationforreview.IntheeventofaremandbytheCommissionfollowingconsiderationofanapplicationforreview,thetimelimitsmentionedin(a)and(b),above,shallnotbegintorununtilthedateofthemailingtoallpartiesofthesubsequentdecisionoftheReferee.

(d)Intheeventallorpartofdecisiongrantinganappealisstayedbyacourtofcompetentjurisdiction,thetimelimitsspecifiedhereinshallbegintorunuponthedatethedecisionofthejudiciaryinthecasepresentedtoitbecomesfinal.

[Therearenorulesnumbered13.39‐13.49]

13.50AlternativeDisputeResolution;PilotProgram

(a)TheAppealsDivisionisauthorizedtopilotanAlternativeDisputeResolutionProgramandtoestablishitsguidelines.TheAppealsDivisionwillsubmittheguidelinestotheCommissionforitsapproval.

(b)ThepurposeoftheAlternativeDisputeResolutionProgramistoencouragetheresolutionofemploymentdisputeswithouttraditionaladversarialhearings.

13.51Mediation

(a)TheCommissionoraRefereemaydirecttheattorneysandthepartiesinanappealtoparticipateinmediationtoattempttoresolvetheappealbeforeahearing.


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(b)AmemberoftheCommission,aReferee,oranyoneappointedbytheCommissionorbytheChiefRefereemayconductthemediation.ThepersonwhoconductsthemediationmustmeettheMediatorqualificationsestablishedbytheAppealsDivision.

(c)TheMediator'sroleistofacilitatecommunicationamongthepartiesatthemediation.TheMediatorwillnotlaterinfluence,participatein,ormakeanydecisiononanyissueintheappeal.TheMediatorwillnotissueanyordersorsanctionspertainingtothemediationortheappeal.

(d)Beforethemediation,theattorneysmustconferwiththeirclientsabouttheclients'goalsandexpectationsfromsettlement.Theattorneysandeverypersonwhoseauthorityisnecessaryforsettlementmustappearatthemediation(or,atthediscretionoftheMediator,beavailablebytelephone),ontimeandpreparedtonegotiate.

(e)TheCommission,theChiefReferee,ortheRefereepresidingovertheappealmayordertheattorneysand/orthepartiestobringto(orexchangebefore)themediationawitnessandexhibitlist,relevantdocumentsand/orexhibits,aproposedsettlementoffer,andanythingelsethatwillaidinresolvingtheappeal.

(f)Themediationwillnotbeopentothepublicandwillbeconfidentialasestablishedintheguidelines.

(g)Ifanyonefailstocomplywithanorderpertainingtothemediation,theCommissionortheRefereepresidingovertheappealmayorderappropriatesanctions.Thosesanctionsmayincludepunishingforcontempt,dismissingtheappealorportionsofit,reversingtheactionappealedorportionsofit,andassessingcostsandattorney'sfeesagainstthenoncomplyingperson.


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Chapter14:ProhibitedActivities

14.1ProhibitedActivities

(a)Nopersonshallbeappointedorpromotedto,ordemoted,ordismissedfromanypositionintheClassifiedService,orinanywayfavoredordiscriminatedagainstwithrespecttoemploymentintheClassifiedService,becauseofhisorherpoliticalorreligiousopinionsoraffiliations,race,sex,ormembershipornon‐membershipinanyprivateorganization.

(b)NoemployeeintheClassifiedServiceandnomemberoftheCommissionshall,directlyorindirectly,payorpromisetopayanyassessment,subscription,orcontributionforanypoliticalparty,faction,orcandidate,orsolicitortakeanypartinsolicitinganysuchassessment,subscriptionorcontributionofanyemployeeintheClassifiedService.

(c)Nopersonshall,directlyorindirectly,give,render,pay,offer,solicitoracceptanymoney,serviceorothervaluableconsiderationfororonaccountofanyappointment,proposedappointment,promotionorproposedpromotionto,oranyadvantageinapositionintheclassifiedservice,exceptasservicesmaybeprovidedpursuanttoatemporarystaffingservicescontractwiththeStateasapprovedbytheDirectorpursuanttotheserules.

(d)Noappointingauthority,agent,ordeputythereof,orsupervisorofanyemployee,shalldirectlyorindirectlydemote,suspend,discharge,orotherwisedisciplineanypersonintheClassifiedServiceforpurposeofinfluencinghisvote,support,orotherpoliticalactivityinanyelectionorprimaryelection;andnoappointingauthority,agentordeputythereof,orotherperson,shallusehisofficialauthorityorinfluence,bythreats,promises,orothermeans,directlyorindirectly,topunishorcoercethepoliticalactionofanyemployeeintheClassifiedService.

(e)NoemployeeintheclassifiedserviceandnomemberoftheCommissionshall

1. Participateorengageinpoliticalactivity.2. Beacandidatefornominationorelectiontopublicoffice,excepttoseekelectionasthe

ClassifiedStateemployeeservingontheStateCivilServiceCommission.3. Beamemberofanynational,state,orlocalcommitteeofapoliticalpartyorfaction.4. Takeactivepartinthemanagementoftheaffairsofapoliticalparty,faction,candidate,

oranypoliticalcampaign,excepttoexercisehisrightasacitizentoexpresshisopinionprivately,toserveasacommissionerorofficialwatcheratthepolls,andtocasthisvoteashedesires.

5. Takeactivepartinanefforttorecallfromofficeanelectedpublicofficial,orseek,solicitorattempttocoerceanypersonincludinganyemployeeintheclassifiedserviceandanymemberoftheCommissionintoparticipatinginanysucheffortorsigningarecallpetitionexceptthatnothingcontainedhereinshallpreventanemployeeintheclassifiedserviceormemberoftheCommissionfromsigningarecallpetition.

(f)Nopersonelectedtopublicofficeshall,whileservinginsuchelectiveoffice,beappointedtoor


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holdanypositionintheClassifiedService.

(g)Thesupportofissuesinvolvingbondedindebtedness,taxreferenda,orConstitutionalamendmentsshallnotconstituteprohibitedactivitywithinthemeaningofthisRule.

(h)NopersonshallbeappointedtooremployedinapositionintheClassifiedServiceunderanyclasstitlewhichhasnotbeenapprovedbytheDirectorasappropriatetothedutiestobeperformed.

(i)NoemployeeshallreceiveanycompensationexceptasauthorizedbyorpursuanttotheprovisionsofArticleX,theCivilServiceRules,theUniformClassificationandPayPlans,andthepoliciesandproceduresissuedbytheDirector.

(j)Nopersonshallmakeanyfalsestatement,certificate,mark,rating,formorreportwithregardtoanyapplication,test,certification,personneltransaction,appointmentoremploymentmadeunderanyprovisionoftheArticle,theRules,oraregulationoftheDepartmentofCivilService,orinanymannercommitorattempttocommitanyfraudpreventingtheimpartialexecutionoftheArticle,Rulesandregulations.

(k)Noapplicantforexamination,eligibleonanyregister,appointingauthorityorhisagent,orStateemployee,shalldirectlyorindirectlypersuade,induceorcoerceorattempttopersuade,induceorcoerceanyprospectiveapplicantoreligibletowithholdfilingapplicationortowithdrawfromcompetitionoreligibilityforpositionsintheClassifiedServiceforthepurposeofeitherimprovingorinjuringtheprospectsforappointmentofanysuchapplicantoreligible.Thepenaltyforviolationofthissub‐sectionbyapplicantsoreligiblesshallbecancellationbytheDirectorofanyorallapplicationsoreligibilities.TheCommission,afterinvestigationandhearing,mayalsoimposesuchpenaltiesasmaybeprovidedbytheArticleagainstanypersoninviolationthereof.

(l)DiscriminationasdefinedinRule1.14.1isprohibited.

(m)ItshallbethedutyofeveryclassifiedemployeetoassisttheCommissionandtheDepartmentofStateCivilServiceineffectivelycarryingouttheprovisionsoftheArticleandRules,andtoassisttheStatePoliceCommissionineffectivelycarryingouttheprovisionsofArticleX,PartIV,andtheRulesoftheStatePoliceCommission,andtoanswertruthfully,whetherunderoathorotherwise,allproperquestionsputtohimbyauthorizedrepresentativesoftheDepartmentortheCommission,oroftheStatePoliceCommission.

(n)NoactionshallbetakenorauthorizedtobetakenbyanypersonwithoutapprovaloftheCommissionortheDirectorwhensuchapprovalisrequiredbyeithertheStateConstitutionorCivilServiceRule.

(o)NopersonshallfailtocomplywithanyorderordirectiveoftheCommissionunlesssuchorderordirectiveisotherwisestayedbyaCourtofproperjurisdictionorunlesswithinthetimelimitsprovidedbyapplicableruleorlaw.

(p)ExceptwiththepriorapprovaloftheCommission,nopersonshallbeplacedinanyclassifiedpositioninadepartmentinwhichhe/sheis,orwithinthepasttwoyearswas,astatutory


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appointingauthority.

(q)NopersonshallfailtocomplywithanyorderordirectiveissuedbytheDirectorpursuanttotheauthoritygrantedbytherules.

(r)NopersonshallfailtocomplywithanyagencypolicyorprocedurewhentherulesrequireeithertheDirectorortheCommissiontospecificallyapprovesuchpolicyorprocedure,andwheresuchapprovalhasbeenobtained.

(s)Nopersonshallfailtocomplywithanydelegationagreement.

14.1.1RepealedeffectiveJanuary1,1975

14.2RepealedeffectiveJanuary1,1963

14.3Amendedandre‐enactedeffectiveMarch15,1966aspartsofRules16.3and16.19

14.4Amendedandre‐enactedeffectiveMarch15,1966aspartsofRules16.1,16.10,and16.19


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Chapter15:EffectingandReportingActions

15.1EffectingandRecordingActions

(a)AppointingAuthoritiesshalltakeactionsinaccordancewiththeprovisionsofArticleX,theCivilServiceRules,theUniformClassificationandPayPlans,andthepoliciesandproceduresissuedbytheDirector.

(b)TheDirectorshallprescribetherecordswhichappointingauthoritiesmustmaintaintoprovideadequatedocumentationofpersonnelandpositionactions,payrollandattendance,applicantflowandsuchotherinformationasmaybespecified.TheDirectorshallprescribetheretentionscheduleforsuchrecords.

(c)EachappointingauthorityshallestablishadequateinternalcontrolstopreventfraudandtoensurethatactionsareeffectedincompliancewiththeprovisionsofArticleX,theCivilServiceRules,theUniformClassificationandPayPlans,andthepoliciesandproceduresissuedbytheDirector.

15.2CertificationofPayrollandAttendance

Theappointingauthorityorhisagentdesignatedforthispurposeshallcertifyoneachpayrollorsubsidiarydocumentsthefactoftheactualrenderingofserviceintheposition,theactualnumberofhoursofattendanceonduty,andthenumberofhoursofabsencefromduty.Eachemployeeshallcertifyalsothefactoftheactualrenderingofservice,thenumberofhoursofattendanceondutyandthenumberofhoursofabsencefromduty.

15.2.1PayrollPeriodsandTimelyIssuanceofPaychecksDuetoClassifiedEmployees

(a)Anappointingauthority,theCommissionerofAdministrationonbehalfoftheUniformPayrollSystem,ortheheadofanyotherpayrollsystemresponsibleforissuingpaycheckstoclassifiedemployees,shallestablishweekly,biweekly,semi‐monthlyormonthlypayrollperiods.UseofanyotherpaycyclesmustbeapprovedbytheDirector.

(b)PaychecksduetoclassifiedemployeesshallbeissuednolaterthansevencalendardaysfollowingtheendoftheapplicablepayrollperiodunlessapprovalisobtainedfromtheDirectorunderconditionsestablishedbyhim.

(c)Afteranemployeehasattainedeligibilityforandtheappointingauthorityhasgrantedaperformanceadjustment,itshallbedisbursedeffectiveOctober1stofthecalendaryearthattheperformanceadjustmentwasgranted.


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15.3ReportingandCertifyingActions

(a)TheDirectorshallinformtheappointingauthoritieswhichactionsandstatuschangesmustbereportedtotheDepartmentofCivilService.Theseactionsandstatuschangesmustbereportednolaterthan30daysaftertheireffectivedate.

(b)TheappointingauthorityorhisdesignatedagentshallcertifyforeachactioneffectedunderhisauthoritythattheactioncomplieswiththerequirementsofArticleX,theCivilServiceRules,theUniformClassificationandPayPlans,andthepoliciesandproceduresissuedbytheDirector.Certificationbytheappointingauthorityshallconstituteauthorizationforpaymentofcompensationtoanemployeeattheratespecifiedaslongastheemployeeremainsinapaystatus.Theappointingauthorityshallnotifytheemployeesubjecttosuchactions.

15.4RequiredDirector’sApprovalofActions

TheDirectormayrequireanappointingauthoritytoobtainhisapprovalofcertainactionsbeforetheymaybeeffected.

15.5LeaveRecords

Eachappointingauthorityshallinstallandmaintainaleaverecordshowing,foreachemployeewhoholdsapositionintheClassifiedService,(1)annualleaveearned,usedandunused,(2)sickleaveearned,usedandunused,and(3)anyspecialleavewithorwithoutpay.Suchrecordshallbedocumentaryevidencetosupportandjustifythecertificationofauthorizedleaveofabsencewithpay.

15.6ReviewofRecords

TheDirectororhis/herdesigneemayexaminedepartmentalrecordstodeterminewhetherthereisaviolationofanyprovisionofArticleX,theCivilServiceRules,theUniformClassificationandPayPlans,orthepoliciesandproceduresissuedbytheDirector.TheappointingauthorityshallprovidecopiesororiginalsofanysuchrecordsupontheDirector’srequestandwithinthetimespecifiedbytheDirector.

15.7ActionsonViolationoftheRules

IftheDirectorfindsthatanyactionhasbeeneffectedinviolationoftheprovisionsofArticleX,theCivilServiceRules,theUniformClassificationandPayPlans,orthepoliciesandproceduresissuedbytheDirector,hemaytakeanycorrectiveactionhedeemsappropriateormaydirecttheappointingauthoritytotakesuchcorrectiveaction.Correctiveactionsmayinclude,butarenotlimitedto,therescindingofanyactionsandassociatedcompensation,orrestitutiontotheemployee.


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15.8OfficialRoster

TheDirectorshallestablishandmaintainarosterofallClassifiedemployeesofalldepartmentsinwhichthereshallbesetforthastoeachemployee,theclasstitleorthepositionheld;thesalaryorpay;anychangeinclasstitle,payorstatus,andanyothernecessarydata.

15.9RecordsoftheDepartmentofCivilService

(a)TheDepartmentofCivilServiceshallbetheofficialdepositoryoftherecordsoftheDepartmentandtheCommission.

(b)SubjecttotheprovisionsofSub‐section(c)hereof,allrecordssodepositedshallbepublicrecordsandtheirinspection,availabilityandregulationshallbesubjectandgovernedbythestatutoryprovisionsgoverningpublicrecordsanddocuments.

(c)Thefollowingrecordsshallbeheldconfidential:

1. InvestigationcorrespondenceanddatarelatedtothemoralcharacterandreputationofapplicantsforemploymentoremployeesintheClassifiedservice.

2. Examinationmaterials,questions,dataandexaminationpapersandrecordsrelatinginanywaytocompetitiveexaminationsandothertestsconstructed,maintained,orconductedbytheDepartmentofCivilService.

3. Files,statements,reports,correspondenceandotherdatainconnectionwithandrelatedtoinvestigationsofviolationsoftheprovisionsofArticleX,theCivilServiceRules,theUniformClassificationandPayPlans,orthepoliciesandproceduresissuedbytheDirector,whensuchinquiriesareconductedbytheCommissionortheDirector,exceptaspermittedunderRule16.3(c).

4. Files,statements,reports,correspondenceandotherdatacollectedinthecourseofsalarysurveyswhichidentifyprivatecorporationswiththeactualsalaryratesandpracticesofthatorganization;orthatrevealorganizationalcharacteristicsthatwouldmakethecorporationeasilyidentifiable.

5. ThecontentsofanydecisionorproposeddecisionoftheCommissionoraRefereeuntilthedatesuchdecisionisrendered.

6. Repealed,effectiveAugust5,1992.

15.10ModificationofPersonnelActions

ApersonnelactionwhichisthesubjectofanappealmayonlyberescindedormodifiedwiththeapprovaloforonorderoftheCommissionoraReferee.Otherwise:

(a)Beforetheeffectivedateofapersonnelaction,anappointingauthoritymayrescindormodifytheactionoranywrittennoticethereof.

(b)Aftertheeffectivedateofapersonnelaction,anappointingauthoritymayonlyrescindor


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modifytheactionwiththeapprovaloftheDirector.

(c)Repealed,effectiveAugust5,1992.

15.11FormsandProcedures

TheDirectormayprescribesuchpersonnelformsandproceduresasmaybenecessaryordesirabletocarryouttheprovisionsoftheArticleandRules.


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Chapter16:Investigations

16.1PurposeofChapter;Penalties;Orders

(a)ToenabletheCommissiontoenforcetheprovisionsoftheCivilServiceArticleandtheCivilServiceRules,theCommissionmayinvestigateconductassertedtobeinviolationthereof.

(b)When,afterapublicinvestigativehearing,astateclassifiedemployeeisfoundtohaveviolatedtheCivilServiceArticleoraCivilServiceRule,theCommissionmayorderhimsuspended,demoted,dischargedorotherwisedisciplinedorfinedforcontemptinaccordancewithRules2.11‐2.13.

(c)When,afterapublicinvestigativehearing,theconductofanypersonisfoundtohaveviolatedtheCivilServiceArticleoraCivilServiceRule,theCommissionmayissuesuchordersasitdeemsappropriate.

16.2RequestsforInvestigation

(a)AnypersonwhosuspectsthattherehasbeenaviolationoftheCivilServiceArticleoraCivilServiceRulemayfilearequestforinvestigationwiththeDirector.

(b)ArequestforinvestigationmustbeinwritingandmaynotbecombinedwithanyothermatterfiledwiththeDirector.Itshould:beclearlyidentifiedasarequestforinvestigation;providethename,mailingaddressanddaytimetelephonenumberofthepersonfilingtherequest;anddescribetheconducttobeinvestigatedinasmuchdetailasisavailabletothepersonfilingtherequest.

(c)Arequestforinvestigationshallnotbeapublicrecord.

16.3InvestigationsbytheDirector(a)TheDirectormay,onhisowninitiative,investigateanysuspectedviolationoftheCivilServiceArticleoraCivilServiceRuleandshallconductsuchinvestigationsasorderedbytheCommission.(b)Uponreceiptofarequestforinvestigation,theDirectororhisdesigneeshallconductsuchinvestigationashedeemswarrantedbasedontheinformationcontainedintherequestforinvestigation.(c)Followinganinvestigation,theDirectormayissuealetterofadmonishment,takecorrectiveaction,orderanappointingauthoritytotakecorrectiveaction,imposespecialreportingrequirementsonanappointingauthority,revokeauthoritypreviouslygrantedbytheDirector,requireanappointingauthoritytoobtainpriorapprovalofpersonnelactions,fileformalchargesunderRule16.4,reportthefactsdisclosedintheinvestigationtothelegislativeauditor,attorney


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general,districtattorney,orotherofficers,and/ortakeororderanyotheractiondeemedappropriate.(d)Correctiveactionmayinclude,butisnotlimitedto,rescindinganactionandassociatedcompensation,andtheeffectingofback‐paytoanemployee.(e)Correctiveactionwhichreducesanemployee’spay,lowersanemployee’spaygrade,resultsinlossofpermanentstatus,ornullifiesanappointment,shallnotbecomeeffectiveuntiltheemployeehasbeengivennoticeofthereasonsfortheaction,andareasonableopportunitytorespond.

16.4FormalCharges

(a)AnypersonwhoassertsthattherehasbeenaviolationoftheCivilServiceArticleoraCivilServiceRulemayfileformalchargeswiththeCommission.

(b)Formalchargesshouldbeclearlyidentifiedassuch,maynotbecombinedwithanyothermatterfiledwiththeDirectorortheCommissionandmust:

1. beinwriting;2. containthename,mailingaddress,anddaytimetelephonenumberofthepersonfiling

thecharges(hereafter,thecomplainant)andofhisattorney,ifany;3. containthenameandmailingaddressofeachpersonwhoischargedwithcommittinga

violation(hereafter,arespondent);4. identifywhichprovisionoftheCivilServiceArticleand/orwhichCivilServiceRulewas

violated;5. describe,insufficientdetailtoenabletherespondenttoprepareadefense,theconduct

thatviolatedtheCivilServiceArticleand/oraCivilServiceRule;6. describe,indetail,thefactswhichledthecomplainanttoconcludethataviolation

occurred;7. statewhatactionthecomplainantwantstheCommissiontotakeasaresultofthe

investigation;and8. describewhatevidencethecomplainanthastoprovethecharges.

(c)WhenformalchargesarefiledbysomeoneotherthantheDirector,theDirectorshallbegivenanopportunitytojoinasacomplainant.

(d)Formalchargesshallnotbeapublicrecord.

16.5CommissionActiononFormalCharges

(a)EachfilingwhichpurportstobeformalchargesshallbeconsideredbytheCommissioninexecutivesession.Thereafter,initssolediscretion,theCommissionmaytakesuchactionasit


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deemsappropriate,includinganyofthefollowing:

1. declinetoinvestigatethematterandorderthechargesdismissed;2. ordertheDirectortoconductaninvestigationandtosubmitareportthereon;3. offerthecomplainantanopportunitytoprovideadditionalinformation;and/or4. orderapublicinvestigativehearingonsomeorallofthecharges.

(b)WrittennoticeoftheCommission'sactionshallbegiventothecomplainant.

16.6DocketingofPublicInvestigations

AftertheCommissionordersapublicinvestigativehearing,thechargestobeinvestigatedshallbedocketedandthecaseshallbecomeapublicrecord.CopiesofthechargestobeinvestigatedandtheCommission'sordershallbemailedtoeachcomplainant,eachrespondentandeachrespondent'sappointingauthority,ifany.

16.7Parties;NoticetoParties

(a)Thepartiestoapublicinvestigationarethecomplainant(s)andtherespondent(s).Uponhiswrittenrequest,arespondent'sappointingauthoritymaybemadeaparty.

(b)WheneverthisChapterrequiresnoticetotheparties,noticeshallbegiventoallcounselofrecordandtoallunrepresentedparties.Noticetocounselofrecordshallconstitutenoticetothepartyherepresents.

16.8ConsolidationofPublicInvestigations

Twoormorepublicinvestigationsinvolvingcommonissuesoflaworfactortwoormorepublicinvestigationsinvolvingthesamepartiesmaybeconsolidatedforhearing.

16.9NoticeofHearings

Writtennoticeofthetimeandplaceforapublicinvestigativehearingshallbemailedtothepartiesatleast30calendardaysbeforethedateofthehearing.Withtheconsentoftheparties,thisnoticeanddelaymaybewaived.

16.10ContinuanceofHearings

ApublicinvestigativehearingmaybecontinuedbytheCommissiononitsownmotionorbytheCommission,itsChairmanortheDirector:

(a)forgoodcauseshown;or


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(b)byconsentofallparties;or

(c)ifitisnotreachedforhearing.

16.11SummaryDisposition

(a)TheCommission,onitsownmotionoronmotionofaparty,maysummarilydisposeofapublicinvestigationunderRule16.14(b)orRule16.15(a)oronanyofthefollowinggrounds:

1. thattheconducttobeinvestigated,evenifproved,wouldnotconstituteaviolationoftheCivilServiceArticleoraCivilServiceRule;

2. thattheconducttobeinvestigatedhasnotbeendescribedinsufficientdetailtoenabletherespondenttoprepareadefense;

3. thatthefactsassertedtosupporttheconclusionthataviolationoccurred,evenifproved,donotsupportthatconclusion;

4. thatthematterunderinvestigationhasbecomemoot;5. thatthecomplainanthasalreadybeenaffordedanopportunitytoprovethesame

chargesinanappealhearingorinanotherpublicinvestigativehearing;6. thatthecomplainanthasfailedtobearhisburdenofproof.

(b)ApartymaymoveforsummarydispositionorallyatthepublicinvestigativehearingorinwritinganytimebeforetheCommissionrendersitsfinaldecisioninthecase.

(c)WhentheCommissionsummarilydisposesofapublicinvestigation,itshallrenderadecisioninaccordancewithRule16.16.

16.12WithdrawalofCharges

(a)WiththeapprovaloftheCommission,thechargestobeinvestigatedmaybewithdrawnuponthecomplainant'swrittenrequestfiledbeforethedateofthepublicinvestigativehearingoruponthecomplainant'soralrequestmadeatthehearing.

(b)WiththeapprovaloftheCommission,thepartiesmaysettleapublicinvestigationandthesettlementshallconstituteafinaldispositionoftheinvestigation.

16.13AmendmentofCharges

(a)ThechargestobeinvestigatedmaybeamendedorsupplementedbytheCommissiononitsownmotionor,withtheapprovaloftheCommission,onwrittenmotionofthecomplainant.

(b)Therespondentshallbenotifiedofanyamendedorsupplementalchargestobeinvestigatedandshallbegivenareasonableopportunitytopreparehisdefenseagainsttheadditionalcharges.


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16.14ProcedureforHearings

(a)Theburdenofproof,astothefacts,shallbeonthecomplainant.

(b)TheCommissionmayrequirethecomplainanttogivehissworntestimonybeforehearinganyotherwitnessandiftheCommissionfindsfromsuchtestimonythatthereisnojustorlegalgroundtosupportthecharges,itmaydeclinetohearorconsideranyotherevidenceanddismisstheinvestigation.

(c)Iftheinvestigationisnotdismissedundersubsection(b),theCommissionshallallowthecomplainanttopresentsuchevidenceasisrelevanttothecharges.

(d)Thechargesagainstarespondentshallnotbeacceptedasprimafacietrue.EvidenceshallnotbereceivedfromthecomplainanttosupplementorenlargethechargesexceptasapprovedunderRule16.13.Therespondentmayrebutanyproofofferedbythecomplainantinsupportofthecharges.

(e)Exceptinsofarastheyrefertoreferees,theprovisionsofCivilServiceRule13.19(a),(b),(d),(g),(h),(i),(j),(k),(l),(n),(o),(p)and(q)areherebymadeapplicabletopublicinvestigativehearings.

16.15FailureofPartiestoAppearatHearing

(a)Ifthecomplainant,withouthavingbeengrantedacontinuance,isneitherpresentnorrepresentedattheplaceandtimefixedforapublicinvestigativehearing,theCommissionmayordertheinvestigationdismissed.

(b)Ifarespondentorarespondent'sappointingauthority,withouthavingbeengrantedacontinuance,isneitherpresentnorrepresentedattheplaceandtimefixedforapublicinvestigativehearing,hemaybedeemedtohavewaivedhisappearanceandtestimonymaybetakeninhisabsencewiththesameeffectasifhewerepresent.

16.15.1Attorney'sFees

Whenacomplainantdoesnotbearhisburdenofprovingthecharge(s)andtheCommissionfindsthereisnoreasonablebasisforthecomplaint,theCommissionmayorderhimtopayreasonableattorney'sfeesinanamountnottoexceed$1,500perrespondent.

16.16Decisions

Afterconcludingapublicinvestigativehearing,theCommissionshallrenderawrittendecision.TheCommission'sdecisionshallbefinalonthedaythatisrenderedandonthatdate,theDirectorshallmailacopyofthedecisiontotheparties.


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16.17CertainRulesGoverningAppealHearingsAdoptedbyReference

Exceptinsofarastheyrefertoreferees,theprovisionsofthefollowingrulesareherebymadeapplicabletopublicinvestigativehearings:

(a)Rule13.16‐"PlaceofHearing."

(b)Rule13.21‐"SubpoenaofWitnesses;ProductionofDocuments."

(c)Rule13.24‐"TranscriptsofProceedingsofAppealstotheCommission."

(d)Rule13.25‐"RefusaltoAppear;RefusaltoTestify;FalseTestimony."

(e)Rule13.26‐"CostsofAppeals."

(f)Rule13.27‐"WitnessFees."

(g)Rule13.29‐"InterlocutoryRulings."

(h)Rule13.32‐"RecusationofCommissionerorReferee."

(i)Rule13.33‐"Interrogatories;Pre‐TrialDiscovery;RehearingofAppeal."

16.18ApplicabilitytoPendingInvestigations

WhenthisChapterbecomeseffective,anyinvestigationwhichhasalreadybeendocketedbuthasnotyetbeendecidedshallbeprocessedinaccordancewithRule16.5.


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Chapter17:LayoffAvoidanceMeasures,LayoffsandPostLayoff

SECTION1—GENERAL

17.1UniformApplication

Theserulesshallapplyuniformlytoallemployeesintheaffectedorganizationalunit,asdefinedbyRule1.21.1.

17.2PlanSubmittalandApproval

AwrittenplanforalayoffavoidancemeasureshallbesubmittedtotheDirectorforapprovalinaccordancewiththeserulespriortotheeffectivedateofimplementationoftheplan.AwrittenplanforalayoffshallbesubmittedtotheDirectoratleasttwocalendarweekspriortotheeffectivedateofthelayoff.Theappointingauthorityshallcertifythattheagencydoesnothavesufficientfundstocontinuecurrentoperationswithoutimplementationofalayofforlayoffavoidancemeasure.TheDirectormay:

(a)approvetheplan;

(b)disapprovetheplan;or

(c)refertheplandirectlytotheCommissionforconsiderationatitsnextregularly‐scheduledmeeting.

17.3Exceptions

Forrationalbusinessreasons,theappointingauthoritymayrequestexceptionstotheserules.Justificationforexceptionsmustbeinwritingasapartofthelayofforlayoffavoidanceplan.

(a)TheDirectorortheCommissionmayapproveexceptionstoLayoffAvoidanceMeasures.

(b)TheCommissionmayapproveexceptionstotheLayoffRulesforrationalbusinessreasons.TheDirectormaygrantinterimapprovaltoexceptionstotheLayoffRulessubjecttoratificationbytheCommissionatitsnextregularly‐scheduledmeeting.

17.4Appeals

Permanentemployeeswhoarenegativelyimpactedbytheapplicationoftheserulesmayhavethe


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righttofileanappealtotheCivilServiceCommissioninaccordancewithChapter13.

SECTION2—LAYOFFAVOIDANCEMEASURES

17.5RequiredNoticetoEmployees

(a)Theappointingauthorityshall,assoonasitisdeterminedthatalayoffavoidancemeasureisnecessary,makeareasonableattempttonotifyallemployeeswhocouldbeaffected.

(b)OncealayoffavoidanceplanisapprovedbytheDirectororCommission,itshallbemadegenerallyavailabletotheemployeeswhoareaffected.

17.6PerformanceAdjustments

Whenanappointingauthoritydeterminesthatitisnecessarynottograntortoreduceperformanceadjustmentsinordertoavoidorreducelayoffs,hisrequestissubjecttothefollowing:

(a)Therequestshallincludethereasonsforthisaction,thenamesandjobsofthoseemployeestobeexcluded,ifany,andreasonsfortheirexclusion,theproposedeffectivedatesandperiodsoftimeinvolved,theorganizationalunit,andthegeographicarea(s)affected.

(b)Thedurationofthismeasureshallnotexceedoneperiodof12consecutivemonths.

(c)Employeeswhoseperformanceadjustmentsareaffectedbythismeasureshallretaintheireligibilityforsuchincreasesforathree‐yearperiod.Sucheligibilityshallbelostifduringthatperiodtheemployeereceivesanofficialevaluationof“needsimprovement/unsuccessful.”

17.7ReductioninWorkHours

Whenanappointingauthoritydeterminesitisnecessarytoreducetheworkhoursofemployeesinordertoavoidorreducelayoffs,hisrequestissubjecttothefollowing:

(a)Therequestshallincludethereasonsforthereduction,thenamesandjobtitlesofanyemployeestobeexcludedandreasonsfortheexclusion,thenumberofworkhoursreducedforeachemployee,theproposedeffectivedatesandperiodsoftimeinvolved,theorganizationalunit,andthegeographicarea(s)affected.

(b)Suchreductionsshallnotexceedoneperiodof12consecutivemonths.

(c)Thenumberofworkhoursreducedforanemployeeshallnotexceed16hoursperbiweeklypayrollperiod.


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(d)Ifanemployeeisrequiredtoworkhoursinexcessofhisassignedreducedschedule,s/heshallbegrantedcompensatorytimeatthestraightrateforthedifferenceinhoursbetweenthepreviousscheduleandthereducedschedule.Anyadditionalovertimehoursworkedbynon‐exemptemployeesshallbecompensatedinaccordancewiththeFairLaborStandardsActandChapter21oftheserules.AnyadditionalovertimehoursworkedbyexemptemployeesmaybecompensatedinaccordancewithRule21.9.

(e)EmployeeswhoareonareducedworkscheduleshallearnandbegrantedleaveinaccordancewithChapter11oftheserules.

17.8FurloughWithoutPay

Whenanappointingauthoritydeterminesthatitisnecessarytofurloughemployeeswithoutpaytoavoidorreducelayoffs,hisrequestissubjecttothefollowing:

(a)Therequestshallincludethereasonsforthefurlough,thenamesandjobsofthoseemployeestobeexcluded,ifany,andreasonsfortheirexclusion,thetotalworkhoursordaysforeachemployee,thedatesandperiodoftimeinvolved,theorganizationalunit,andthegeographicarea(s)affected.Theappointingauthorityshallalsospecifyifemployeeswillberecalledfromfurloughatthesametime.Ifemployeeswillberecalledatdifferenttimes,therecallschedulemustbespecifiedandjustified.

(b)Anemployeeshallnotbefurloughedformorethanatotalof240workhoursinanyconsecutive12‐monthperiodwithoutapprovaloftheCommission.

(c)WiththeapprovaloftheCommission,anemployeemaybefurlougheduptoatotalof450workhoursinaconsecutive12‐monthperiod.

(d)WhentheCommissionorDirectordeterminesthatextraordinarycircumstancesexist,theymayapproveanextensionoffurloughbeyond450hours.Ifanyemployeesarerecalledduringthisextendedfurloughperiod,theemployeewiththemoststateserviceforagivenjobtitleshallberecalledfirst,unlessthepositionrequiresspecificlicensureorcertification,oranexceptionhasbeengrantedunderRule17.3.

17.9RetirementIncentive

Toavoidorreducelayoffs,anappointingauthoritymayrequestauthoritytoofferemployeeswhoareeligibleforregularretirement,anincentivetoretireintheformofaone‐time,lump‐sumpayment.Therequestshallbesubjecttothefollowing:

(a)Noemployeemayreceiveapaymentthatexceeds50%ofthesavingsrealizedbytheagencyinthefiscalyearasaresultofthatemployee’sretirement;and

(b)Nosuchpaymentshallbemadepriortotheeffectivedateoftheemployee’sseparation.


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17.10RequiredAnnualLeaveDuringClosures

ThismeasuredoesnotrequiresubmissionofaplanorpriorapprovaloftheDirectororCommission.Adepartmentoragencymayrequireemployeestouseuptoamaximumoftendaysofannualleavepercalendaryear,whentheefficiencyofoperationsdictateatemporaryclosure.Employeeswhohavelessthan240hoursofannualleavemayberequiredtotakeannualleaveunderthisprovision.Employeeswhohaveexhaustedallannualleaveshallbeplacedonleavewithoutpay,fornomorethantendayspercalendaryear.

SECTION3—LAYOFFS

17.11LayoffofProbationalEmployeesOnly

(a)LayoffsthatinvolveonlyprobationalemployeesdonotrequiretheapprovaloftheDirector;however,theappointingauthorityshallprovidewrittennoticeofsuchlayoffstotheDirectorpriortotheeffectivedate.

(b)Affectedprobationalemployeesshallbegivennoticeoftheirlayoffpriortotheeffectivedateofthelayoff.

17.12LayoffsInvolvingPermanentEmployees

Thisruleappliestolayoffsofpermanentemployeesandlayoffplansthataffectacombinationofpermanentandprobationalemployees.

(a)Assoonasitisdeterminedthatalayoffwillbenecessary,theappointingauthorityshallmakeareasonableattempttonotifyallemployeeswhomaybeaffected.

(b)AwrittenplanshallbesubmittedtotheDirectorforconsiderationatleasttwocalendarweekspriortotheeffectivedateofthelayoff.

(c)Employeeswhomaybelaidofformovedtoavacantpositionastheresultofalayoffshallbenotifiedinwriting.TheDirectororCommissionshallnotapproveanyplanuntilatleastfivecalendardaysafternotificationofthelastaffectedemployee.

(d)OncealayoffplanisapprovedbytheDirectororCommission,itshallbemadeavailabletotheemployeeswhomaybeaffected.

(e)Eachemployeewhoiseligibletomovetoavacantpositioncreatedbythelayoffprocessshallbenotifiedofhis/heroffer.Thereshallbeatleastfivecalendardaysbetweenthelastsuchnoticeandtheeffectivedateoflayoff.


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17.13EffectofAllocationChangesonLayoff

AlayoffshallnotbeaffectedbyanychangesinallocationsforaffectedpositionsafterthelayoffplanisreceivedatCivilService,regardlessoftheeffectivedateoftheallocation.

17.14RequirementsfortheWrittenLayoffPlan

Thelayoffplanshallinclude,butnotnecessarilybelimitedto,thefollowingitems:

1. Affectedorganizationalunit2. Reasonswhythelayoffisbeingproposed3. Anybudgetarymeasureswhichmayhavebeentakentoavoidalayoff4. Proposedeffectivedateofthelayoff5. Definitionofcommutingareausedforthislayoff(refertoRule1.9.01)6. Howpayonrelocationtolowerjobswillbeset,ifapplicable.(refertoRule17.16)7. Fortheabolishedpositions,list:

a. parisheswherethepositionsaredomiciled;b. affectedjobtitles;c. careerfieldforeachaffectedjobtitle;andd. numberofpositionsforeachaffectedjobtitle.

8. IfanyaffectedemployeesareinCareerField9999,proposeanappropriateexpansionoftheircareerfield,withjustification.Ifnoexpansionisproposed,explainwhy.

9. ListtheParish,CareerField,Name,JobTitle,andAdjustedServiceDateforemployeeswhoareexpectedtobelaidoff.

10. ListtheParish,CareerField,Name,JobTitle,andAdjustedServiceDateforemployeeswhowillbemovedtovacanciescreatedasaresultofthelayoff,andthejobtitleplannedtobeofferedtoeachemployee.

11. Exemptionsmade,ifany,underRule17.15(e)andreasonsfortheseexemptions.12. Exceptionsrequested,ifany,underRule17.3andreasonsfortheseexceptions.13. NamesandpayofemployeesoccupyingunclassifiedpositionsauthorizedunderRule

4.1(d)1or4.1(d)2intheaffectedorganizationalunit,andhowthesepositionswillbeaffectedbythelayoff.

14. Contractseithercurrentlyineffectoranticipatedthatmaybecausativeoforrelatedtothelayoff.

17.15DeterminingtheEmployeesWhoWillBeLaidOfforRelocated

(a)Basedonthebudgetandorganizationalpriorities,theappointingauthoritywilldeterminewhichpositionsaretobeabolished.

(b)Employeeswhoreceiveda“needsimprovement/unsuccessful”ontheirlastofficialPerformanceEvaluationSystemevaluationshallbelaidofffirst.Forpurposesoflayoffdetermination,thelastofficialevaluationshallrefertoanevaluationreceivednofewerthan60dayspriortotheeffectivedateofthelayoff.


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(c)Anumberofemployeeswithinthecareerfields,organizationalunitandcommutingareaofpositionstobeabolished,andsufficienttofulfillbudgetaryandorganizationalrequirements,shallbelaidoffonthebasisoftheleastyearsofserviceasdeterminedbyadjustedservicedate.

(d)EmployeesinpositionstargetedforabolishmentshallmoveintovacantpositionsinaccordancewithRule17.18.

(e)Theagencymayexemptfromlayoffanumberofemployees,thetotalofwhichshallnotexceed20%ofthetotalnumberofemployeeslaidoffandrelocated.Theseexemptionsmustbemadeforrationalbusinessreasonsandmayincludeemployeeswhohaveexceptionalperformance,orwhopossessparticularqualificationsorcompetenciesneededtoeffectivelyfulfilltherequirementsoftheposition.Exemptionsandtheirreasonsshallbestatedinthelayoffplan.

(f)Employeeswithveteran’spreferenceasreferredtoinRule22.7andwhoseperformanceratingsandlengthofserviceareatleastequaltothoseofotheraffectedemployeesshallbegivenpreference.

17.16PayUponRelocation

Paymaybereduceduponmovementtolowerjobs.Payreductionsshallbeuniformintheirpercentageforallaffectedemployees.Iftheuniformpayreductionresultsinanemployee’srateofpayfallingabovethemaximumofthepayrange,theappointingauthoritymaychooseoneofthefollowingoptionsforallemployeessimilarlysituated:

1. Thepayofaffectedemployeesmaybereducedtotherangemaximum.

OR

2. Thepayofaffectedemployeesmaybesetatthered‐circlerate.(SeeRule1.33.01)

17.17DomicileforRelocationPurposes

(a)Thedomicileformovementforanemployeeshallbetheparishinwhichhereportstowork.

(b)Employeeswhoseofficialdomicileis“statewide”shall,forthepurposeofrelocationoffers,beconsidereddomiciledintheparishinwhichtheyofficiallyreside.

(c)EmployeeswholiveandworkoutsideofLouisianashall,forthepurposeofrelocationoffers,beconsidereddomiciledintheparishinwhichtheyhaveanofficialresidence.Iftheyhavenone,theirdomicileshallbeattheirdepartment’scentralheadquarters.

(d)AgenciesmayrequestadifferentdomicileassignmentinsituationsnotaddressedintherulethroughtheexceptionprocedureinRule17.3.


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17.18RelocationProvisions

(a)Rightstorelocatetoavacantpositioncreatedastheresultofalayoffshallbegrantedonlytopermanentemployeeswhosemostrecentofficialperformanceevaluationis“successful”orhigher.

(b)Apermanentemployee,whoacceptedanewprobationalappointmentwithoutabreakinserviceforatrialperiodmaybe,attheoptionoftheappointingauthority,consideredashavingpermanentstatusforthepurposeoflayoff.

(c)Forpurposesofthisrule,anemployeewithanevaluationof“unrated”or"notevaluated"shallbeconsideredashavinganevaluationof“successful”forthatevaluationperiod.

(d)Employeesinpositionsthataretargetedforabolishmentshallmoveintovacantpositionsorpositionsthatbecomevacantastheresultofthelayoffwithintheaffectedorganizationalunit.

(e)Anemployeeshallnothavetherighttomove:

1. intoajobwithahigherpayrange2. intoajobforwhichhedoesnotmeettheCivilServicequalificationrequirements3. outsideofhisorganizationalunit(asdefinedinRule1.21.1andtheapprovedLayoff

Plan)exceptundertheprovisionsofpart(k)ofthissection4. outsideofhiscareerfield(asdefinedinRule1.5.2),unlessthecareerfieldhasbeen

expandedintheLayoffPlanorundertheprovisionsofpart(f)orpart(k)ofthissection5. outsideofhiscommutingarea(definedinrule1.9.01)exceptundertheprovisionsof

part(k)ofthissection.

(f)TheDirectorofCivilServicemay,onhisowninitiative,expandcareerfields.

(g)Employeeswhomoveintoanotherpositionshallretainpermanentstatus.

(h)IfthepositionofferedisinaCareerProgressionGroup,itshallbeofferedatthehighestlevelforwhichtheemployeemeetstheCivilServicequalificationrequirements,aslongasitisnothigherthanhiscurrentjob.

(i)Vacanciestobecreatedastheresultofthelayoffoftheleastsenioremployeesshallbeofferedfirsttoemployeeswhooccupytargetedpositionsbasedonskills,experience,performance,seniorityandtheneedsoftheagencyasdeterminedbytheappointingauthority.Theseneedsshallbedeterminedbasedondocumented,rationalbusinessreasons.

(j)Iftheemployeedeclinesanofferwithinhisorganizationalunit,careerfield,andcommutingarea,heshallbelaidoffandshallnotbeeligiblefortheDepartmentPreferredReemploymentList.

(k)Theappointingauthoritymayoffervacantpositionsoutsideoftheorganizationalunit,careerfieldorcommutingareatoanaffectedemployeeaftertherequirementsof17.18(a)‐(j)havebeenmet.Iftheemployeedeclinessuchanoffer,heshallbelaidoffandshallremaineligiblefortheDepartmentPreferredReemploymentList.


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(l)Theagencymayendjoband/orrestrictedappointmentsofemployeeswhooccupytemporarypositionsandmayusetheposition(s)torehire,withoutabreakinservice,apermanentemployeewhowaslaidoff.TherehiredemployeemayberehiredinjoborrestrictedappointmentstatusandshallbeplacedontheDepartmentPreferredReemploymentListforpermanentappointments.

17.19ResponsibilitiesofEmployeesAffectedinaLayoff

Theresponsibilitiesofemployeesaffectedinalayoffarelistedbelow.Thisruleappliestoactiveemployeesandincludesemployeeswhoareonleaveforanyreason,ondetailtospecialdutyandontemporaryinterdepartmentalassignment.

(a)Theemployeeshallreadorotherwisemakehimselfawareofagency‐distributedinformationconcerningthelayoff.

(b)Theemployeeshallsupplyallinformationrequiredbytheagencytodetermineadjustedstateservicedateintheformatandbythedeadlinesetbytheagency.Failuretodosowillresultintheemployee’sadjustedservicedatebeingsetatthedateoftheirmostrecenthire.

(c)Iftheemployeeisabsentfromwork,heshallprovidetothepersonnelspecifiedbyhisagency,correctandcurrentinformationasrequiredbytheagencyonhowhemaybereachedatalltimes.

(d)Theemployeeshallrespondtoarelocationofferinamannerdeterminedbytheagency.Failuretodososhallbeconsideredadeclinationoftheoffer.

(e)Forpurposesofmeetingthejobqualificationsoftherelocationoffer,anemployeemusthaveagradefromCivilServiceonlyintheinstanceofanemployeemovingfromasub‐professionalleveljobtoaprofessionalleveljob.Theemployeemusthavethegradebeforetheeffectivedateofthelayofftobeeligibleforthatposition.Thegradeneednotbeactive;itmaybeexpired;however,itmustbeagradeforthetestcurrentlyinuseandmustbeverifiable.

(f)Onceanemployeeacceptsordeclinesarelocationoffer,thedecisionisfinal.

17.20FreezeonAppointmentstoLayoff–AffectedJobs

(a)BeginningthedatetheDirectorapprovesthelayoffplan,noappointmentsshallbemadeintheaffecteddepartmenttojobtitlesabolishedinthelayoffortoequivalentorlowerjobsinthosecareerfieldsandcommutingareasexceptthatjobsoffersmadepriortothisapprovaldatemaybehonored.ThefreezeonappointmentsshallendupontheestablishmentoftheDepartmentPreferredReemploymentList.

(b)ExceptionstothefreezethatdonotrequiretheDirector’sapprovalinclude:

1. reinstatementofanemployeeastheresultofanappealdecision;2. internaldemotion;


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3. restorationofaformeremployeereturningfrommilitarydutyinaccordancewithRule23.15;and

4. restrictedappointments,jobappointments,detailstospecialduty,anduseoftemporarystaffingserviceemployees.

5. OtherexceptionstothefreezemaybeapprovedinaccordancewithRule17.3.

17.21SpecialProvisionsforVeteransinLayoffs

AveteranwhohasbeenrestoredtodutyundertheprovisionsofRule23.15andwhothereafterisaffectedbyalayoffshallbegrantedpriorservicecreditfortheperiodoftimeservedasamemberofthearmedforcesoftheUnitedStatesonwhichtherestorationwasbased.

SECTION4—POSTLAYOFF

17.22ReportingRequirementFollowingLayoff

TheappointingauthorityshallreportallpersonnelactionstakenrelativetothelayofftotheDirectorwithin15calendardaysfromtheeffectivedateofthelayoff.ThereportshallincludeinformationforeachaffectedemployeeasrequiredintheHRHandbook.

17.23DepartmentPreferredReemploymentList

(a)TheDepartmentPreferredReemploymentListcreatedunderthisruleisalistofnamesofpermanentemployeeswhohavebeenlaidofformovedtoavacancycreatedastheresultofalayoff.Employeesonsuchalistshallbegivenpreferentialhiringrightsfortheirdepartmentoragency,subjecttotheexceptionsstatedinthisruleorapprovedaspartoftheLayoffPlanunderRule17.3

(b)OnlyemployeeswhohaverelocationrightsaccordingtoRule17.18,andwhohavebeenlaidofformovedtoavacancycreatedastheresultofalayoffshallbeeligibleforthislist.Eligibilityshallbelimitedto:

1. theagencyordepartmentwherethelayoffoccurred;2. theemployee’sparishofdomicileatthetimeoflayoffandanyotherparisheshemaylist

foravailability;and3. thesamejobtitletheemployeeheldatthetimeofthelayoffandequivalentorlower‐

leveljobsforwhichtheemployeequalifiesinhiscareerfield.Anemployeewhoismovedastheresultofalayoffshallbeeligibleonlyforjobsdownto,butnotincluding,thoseinthepayrangetowhichhemoved.

(c)Employeesnoteligibleforthislistinclude:

1. thosewhomovedtoalateralposition;


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2. employeeswhodeclinedamovementofferwithintheirorganizationalunit,commutingareaandcareerfield;

3. thosewhosemostrecentofficialperformanceevaluationatthetimeoflayoffwas“needsimprovement/unsuccessful”;

4. non‐permanentemployees;and/or5. thosewhohaveretiredfromstateservice.

(d)Employeesshallberankedintheorderoflengthofstateservicetheyhadatthetimeofthelayoff.Whenavacancyoccurs,theeligibleemployeewiththemoststateserviceshallbegiventhefirstoffer.Thosetiedshallbeconsideredashavingthesameranking.Tiesshallbedecidedbytheappointingauthorityusinganynon‐discriminatorymethodhechooses.

(e)Anemployee’snamewillberemovedfortheapplicablelist(s)when:

1. HeisofferedreemploymentfromtheDepartmentPreferredReemploymentListtoapermanentposition.Hisnameshallthenberemovedforthatjobaswellasforallotherequivalentorlowerjobs,butshallremainonthelistforhigherjobsforwhichheiseligible.

2. Hedeclinesorfailstorespondtoanoffer.Heshallthenberemovedforthatjob,equivalentjobs,andalllowerjobs.

3. Heattainspermanentclassifiedstatusinanypositioninanydepartment.Hisnameshallthenberemovedfromallsuchlistsforequivalentandlowerjobs.

4. Heisdismissedorresignstoavoiddismissalafterthelayoffaction.Exceptionsmaybemadeforemployeeswhoarereinstated.

5. TheDirectordeterminesthatheisnotqualified,isnotavailable,oruponinvestigation,heisfoundtobenotsuitableforappointmenttotheposition.

6. Hisnamehasbeenonthelistfortwoyearsfromtheeffectivedateofthelayoff.

(f)Ifthejobheldbytheemployeepriortothelayoffundergoesachangeintheminimumqualificationrequirementsortitleorpayrange(includingonethatischangedupward)afterthelayoff,attherequestoftheemployee,hemayhavehisnameplacedonthelistforthenewlyrevisedjobtitleandequivalentandlowerleveljobsinhiscareerfield.HeshallnotberequiredtomeetthenewqualificationsifsufficientevidenceispresentedtotheDirectortoshow,asdeterminedbytheDirectorthatheisreturningtoajobhavingessentiallythesamedutieshewasperformingwhenaffectedbythelayoff,unlessthelackingqualificationisonerequiredbylaworunderarecognizedaccreditationprogram.

17.24ExceptionstoHiringfromtheList

IfthereisaDepartmentPreferredReemploymentList,theemployeewhoisfirstonthelistshallbehiredfirst,subjecttoexceptionsapprovedunderRule17.3and/orwhenthepositionisfilledby:

1. reinstatement2. internaldemotion;or


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3. restorationofanemployeereturningfrommilitaryserviceunderRule23.15.

17.25TemporaryAppointmentsFromtheList

Newrestrictedorjobappointmentsshallbeofferedtothefirstpersononthelist.Ifthepersonacceptsordeclinessuchatemporaryappointment,hisnameshallremainonthelistforpermanentappointments.

17.26MovementofEmployeesFollowingLayoff

Forrationalbusinessreasons,afteralayoff,anappointingauthoritymaymoveanemployeefromonepositiontoanotherpositionforwhichhequalifiesinthesamepaygradeaslongassuchmovementdoesnotcircumventtheDepartmentPreferredReemploymentList.


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Chapter18:TransitionRules

18.1TransitiontoNewPerformanceEvaluationSystem

TheDirectorshallestablishandpublishprocedurestoeffectanorderlytransitiontotheperformanceevaluationsystemestablishedinChapter10oftheserules.

18.2PerformanceAdjustmentsduringtransitiontoPerformanceEvaluationSystem

Anemployeewhohasa“Satisfactory”orequivalentratingeffectiveJuly1,2012shallbecomeeligibleforandmaybegrantedaperformanceadjustment,providedthattheappointingauthorityhasdeterminedhisperformancemeritssuchanadjustment.

18.3RepealedeffectiveDecember14,2011

18.4RepealedeffectiveDecember14,2011


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Chapter19:TransitiontoNewPayStructure

19.1PurposeandScope

TheserulesareinterimrulesforthepurposeofeffectingtransitionfromtheoldWageGrade(WG)andGradeScale(GS)paystructuretoanewpaystructure.ThisChaptertemporarilysupercedesallotherrulesthatarenowinconflict.

19.2RatesinthePayPlan

(a)Thepayrangeforeachjobshallconsistofaninterimminimum,minimumandmaximum.

(b)EmployeesmaybepaidatratesbelowtheinterimminimumunderprovisionsofSubsection19.7ofthisRule.

(c)Theinterimminimumisareducedminimumrateestablished9.5%belowtheappropriateminimumforpurposesofimplementationonly.

19.3PayUponMovementofJobstoNewStructureGrades

(a)Iftheemployee'sindividualpayratefallswithintherangeofthenewgrade,hispaywillnotchange.

(b)SubjecttotheprovisionsofRule19.3(e),iftheemployee'sindividualpayratefallsabovethenewrangemaximum,hispayshallberedcircled.IndividualpayratesthatfallabovethemaximumestablishedforthegradebecomeRedCircleRatesandremainineffectuntiltherangecatchesupwiththerates.Individualswhosesalaryratesareredcircledshallnotbeeligibleforanyotherpayadjustments.

(c)Iftheemployee'sindividualpayratefallsbelowtheinterimminimumforthenewrange,hispayshallbeestablishedinaccordancewitheither1,2or3below.

1. InaccordancewithSection19.7oftheseRules;or2. Shallbeimmediatelyadjustedtotheinterimminimum.3. Shallbeimmediatelyadjustedtotheminimum.

(d)Intheeventthatfundingisavailable,theprovisionsofRule19.2willbesuspendedinfavorofestablishingtherecommendedrangeminimuminlieuofinterimminimumsandprovisionsofRule19.3(c)shallapply.

TheCommissionshallstipulatewhichoptionistobeapplied.Whicheveroptionisselectedwillbeapplieduniformlytoallaffectedemployees.


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(e)Iftheemployee'sindividualpayratefallsabovethenewrangemaximumasadirectresultoftheimplementationofthenewpayplanandnotasaresultoftheexistenceofapriorRedCircleRate,hispayshallberedcircleduntiltherangecatchesupwiththerate.Anindividualwhosesalaryrateisredcircledshallnotbeeligibleforanyotherfurtheradjustmenttohisbasepay.

Specialpayforhazardousduty,shiftdifferential,etc.maybegrantedtoindividualswhereappropriateandinaccordancewiththeseRulesregardlessofredcirclestatus.

(f)AnappointingauthoritymayrequestthattheDirectorgrantanexceptiontoRule19.3(e).

19.4HiringRate

(a)Payuponemploymentshallbeattheestablishedinterimminimumunderthefollowingconstraints:

1. Iftheappointingauthorityhasemployeesinthesamejobtitleofthepositionbeingfilledwhoserateofpayisbelowtheinterimminimum,thoseemployees'paymustbeadjustedtotheinterimminimumasofthedateoftheappointment.

2. Noappointmentswillbeapprovedunlesstheofficialformsaffectingthepayadjustmentactionhavebeensubmitted.

(b)Allspecialentranceratesineffectarecancelledwiththeimplementationofthenewstructure.

1. Inordertoreestablishspecialentranceratesabovetheinterimminimum,theagencymustmaketheirrequestsunderestablishedprocedures.

2. Uponapprovalofaspecialentrancerate,provisionsofRule6.5(b)shallapply.

19.5PayonPromotion,GradeAssignmentChange

Whenanemployeeispromotedtoapositioninahighergradeorhispositionisreallocatedtoajobinahighergrade,heshallreceivetheamounttowhichheisentitledunderRule6.7and6.8orthenewrangeinterimminimum,whicheverisgreater.

19.6MeritIncreases

Themeritincreaseof4%shallnotbeaffectedbythesetransitionrules.

19.7ScheduleforIndividualPayRateAdjustmenttoInterimMinimum

Beginningwiththeeffectivedateofthenewpaystructure,noemployee'spayratewillchange,butforaperiodofoneyeareachwillreceiveanymeritstepsforwhichtheyareeligibleandgrantedbytheirappointingauthorityandanyadjustmentsduethemunderChapter17.Attheendofthatyear,allemployeeswhoserateofpayisstillbelowtheinterimminimumshallbebroughttothe


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interimminimum.

19.8ScheduleforAdjustmentoftheRangeMinimums

(a)Nolaterthantwoyearsaftertheeffectivedateofthenewpayplan,theinterimminimumwillbereplacedbytherangeminimumsthatrestoretheuniform50%rangespread.

(b)AllemployeeswhoserateofpayfallbelowthatnewminimumshallhavetheirpayestablishedinaccordancewithSection19.3(c)and19.4asappliedtothenewrangeminimumratherthantheinterimminimum.

19.9PayUponGradeAssignmentChanges

(a)Re‐evaluationorRe‐titling.

Duringthefirstyeartransitiontothenewpaystructure,whentheDirectorassignsjobstoadifferentrangebaseduponare‐evaluationand/orrestructuringorre‐titlingofthosejobs,thepayrangechangewillbemadeeffective.Theeffectivedateofthenewstructureandanincumbent'spaywillbedeterminedbyfollowingtheChapter19TransitionRules.

(b)MarketAdjustment.

WhentheDirectorauthorizestheuseofamarketgrade,theindividualpayrateofemployeesoccupyingjobswhichareaffectedshallnotchangeexceptthat,iftheemployee'spayisbelowthemarketgrademinimum,theemployee'spayshallbeadjustedtotheminimum.RatesabovethenewmarketgrademaximumaresubjecttoRule6.15.

(c)ChangeinDuties.

Duringthefirstyeartransitiontothenewpaystructure,whentheDirectorassignsajobtoadifferentrangebasedonachangeofdutiesandre‐evaluationofthatjob,theemployee'spayshallbesetinaccordancewithRule6.7.Thechangeindutiesmusthavetakenplacesubsequenttotheeffectivedateofthenewstructure.

19.10TransitionProblemResolution

Inordertoresolveproblemswhichariseasaresultoftransitiontothenewpaysystem,theDirectorshallhaveauthoritytowaiveexistingrulesandapprovepersonnelactionswhenhedeterminessuchapprovaltobeinthebestinterestoftheStateService.TheDirectorshallreportallactionstakenunderthisRuletotheCommission.


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19.11IndividualPayAdjustments

(a)WhenanappointingauthoritydeterminesthattherelationshipofindividualpayratesresultingfromtheimplementationoftheJanuary1,1987PayPlanadverselyaffectstheefficiencyofaworkunit(s),theDirectormaygrantarequestforanindividualpayadjustment.Eachrequestmustincludecertficationthatfundsareavailabletoimplementtherequest,theproposedamountofadjustment,adetailedexplanationofthemethodologyusedtodeterminetheappropriateadjustmentandexplicitreasonswhyanindividualpayadjustmentisnecessarytocorrecttheexistingmanagementproblem.TheDirectorshallincludealistingofallapprovedadjustmentsinhismonthlyreporttotheCommission.

(b)TheDirector'sdecisionshallbefinalandshallonlybeappealabletotheCommissionpursuanttoRule13.10(i).

19.12EqualizationAdjustmentAuthority

Inordertocorrectproblemsassociatedwiththeimplementationofthenewpaysystem,theCommissionmayorderimplementationofspecialpayadjustments.


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Chapter20:PilotofTransactionApprovalChanges20.1TheDirectormayauthorizeanappointingauthoritytoeffectcertainpersonnelactionswithoutobtainingapprovaloftheDirector.EverypersonnelactionmustcomplywithCivilServiceRulesandtheuniformclassificationandpayplanadoptedbytheCommission.NoemployeeshallgainanyentitlementorpropertyrighttoanypositionorpayfoundtohavebeenawardedtohimorherinviolationoftheseRules.


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Chapter21:OvertimeandOvertimeCompensation

21.1AuthoritytoRequirePerformanceOfOvertime

Anemployeeintheclassifiedservicemayberequiredbyhisappointingauthoritytoworkovertime.

21.2Determinationofexempt/non‐exemptstatusofpositions

Agenciesshalldeterminetheexemptornon‐exemptstatusofallpositions,inaccordancewiththeFairLaborStandardsAct(FLSA).

21.3Authorityforcompensation

(a)Allnon‐exemptemployeesshallbecompensatedforovertimeinaccordancewiththeFLSAforovertimeconditionsthatarecoveredbytheFLSA,andshallbecompensatedinaccordancewithCivilServicerulesforStateOvertime,whichisdefinedinRule21.7.

(b)AllexemptemployeesshallbecompensatedinaccordancewithCivilServicerulesforStateOvertime,whichisdefinedinRule21.7.

21.4Methodsofcompensationforovertime

(a)Overtimecompensationmaybegrantedintheformofcashpaymentorcompensatoryleaveearned;cashshallbepaidwhenrequiredundertheFLSAorbytheserules.

(b)Employeeswhoareemployedonanintermittentscheduleshallnotearncompensatoryleave,butshallbepaidcash.

21.5Basisforthecalculationofhourlyrateofpayforovertime

(a)ThehourlyrateofpayforStateOvertimeearnedatthehour‐for‐hourrateshallbecalculatedusingtheemployee’sbasepayplusbasesupplement.

(b)ThehourlyrateofpayforStateOvertimeearnedatthetimeandone‐halfratemaybecalculatedinaccordancewiththeFLSAorinaccordancewithsubsection(a)ofthisrule.

(c)ThehourlyrateofpayforallFLSAovertimeshallbecalculatedinaccordancewiththeFLSA.


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21.6CompensatoryLeave–CreditingandUsage

(a)Compensatoryleavecreditedtoanemployeemaybeusedbytheemployee,withtheapprovaloftheappointingauthority.

(b)Anemployeewhohasbeencreditedwithcompensatoryleavemayberequired,bytheappointingauthority,totakeallorpartofsuchleaveatanytime.

(c)Anagencymaypaythebalanceofanemployee'scompensatorytimeatanytime.TherateofpayshallbecalculatedinaccordancewithRule21.5.PaymentisrequiredundercircumstancesdefinedinRule21.10,21.11and21.12.

21.7DefinitionofStateOvertime

WhenanemployeeisnoteligibleforovertimeundertheprovisionsoftheFLSA,StateOvertimeshallbegrantedasfollows:

(a)ForpurposesofcalculatinghoursworkedforSTATEOVERTIME,adayofffromworkduetopaidleavetakenoraholidayobservedisconsideredtobeadayworked.

(b)STATEOVERTIMEisworkperformedbyanemployeeatthedirectionoftheappointingauthorityorhisdesignee:

1. Inexcessoftheemployee’sregularlyscheduledworkday.2. Inexcessoftheemployee’sregularlyscheduledworkperiod.3. Onaholiday,includingdesignatedholidays4. Duringofficialclosures

21.8CompensationRate–Non‐ExemptEmployees

(a)AllFLSAovertimeshallbecompensatedatthetimeandone‐halfrate.

(b)StateOvertimeshallbecompensatedatthestraight(hourforhour)rate,unlessanexceptionhasbeengrantedbytheCommission,orunlessthetimeandone‐halfrateisallowedundersubsection(c)and(d)ofthisrule.

(c)StateOvertimeperformedduringofficialclosuresduetoemergencysituationsmaybecompensatedatthetimeandone‐halfrate.

(d)StateOvertimeperformedonaholidaymaybecompensatedatthetimeandone‐halfrate.

21.9CompensationRate–ExemptEmployees

Theappointingauthorityshallcompensateexemptemployeesinaccordancewithoneofthe


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followingoptions:

(a)Noovertimecompensation

(b)Compensationatthestraight(hourforhour)rate

(c)Overtimeperformedduringofficialclosuresduetoemergencysituationsmaybecompensatedatthetimeandone‐halfrate.

(d)Compensationatthetimeandone‐halfratemaybegrantedtoexemptemployeesuponCommissionapproval.

21.10CapsandRequiredPaymentforOvertimeEarnedattheTimeandOne‐halfRate

(a)Employeeswhoaccruecompensatoryleaveatthetimeandone‐halfrateshallaccumulatenomoreofsuchcompensatoryleavethanallowedundertheFairLaborStandardsAct.

(b)Oncethemaximumbalanceofcompensatoryleaveearnedatthetimeandone‐halfrateisreached,anyadditionalovertimeworkinexcessoftheemployee’sestablishedFLSAworkperiodmustbepaidtoanon‐exemptemployeeincashatthetimeandone‐halfrate.

21.11Caps,RequiredPayment,andCancellationofOvertimeEarnedattheHour‐for‐HourRate

(a)Compensatoryleaveearnedhourforhourmaybeaccruedinexcessof360hours,butnotmorethanatotalof360suchhoursshallbecarriedforwardfromonefiscalyeartothenext.However,anappointingauthoritymayrequestanexceptiontothissubsectiontomaintainessentialservicesnecessarytopreservethelife,health,orwelfareofthepublic.Thisexceptionmayaskthatuptoatotalof540suchhoursbecarriedforwardtothenextfiscalyear.SucharequestissubjecttoapprovalbytheCommission.

(b)Fornon‐exemptemployeeswhosehour‐for‐hourcompensatoryleavebalanceexceedsthecaprequiredorgrantedbyexceptionundersubsection(a)ofthisrule,paymentshallbemadewithin90daysafterthebeginningofthefiscalyearfortheexcesscompensatoryleave.Ifpaymentismade,theemployee’shourlyrateofpayshallbecalculatedinaccordancewithRule21.5(a).

(c)Forexemptemployeeswhosehour‐for‐hourcompensatoryleavebalanceexceedsthecaprequiredorgrantedbyexceptionundersubsection(a)ofthisrule,paymentmaybemadewithin90daysafterthebeginningofthefiscalyearfortheexcesscompensatoryleave.Ifpaymentismade,theemployee’shourlyrateofpayshallbecalculatedinaccordancewithRule21.5(a).Anyexcessleavenotpaid,shallbecancelled.


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21.12PaymentorCancellationofCompensatoryLeaveuponSeparationorTransfer

(a)TimeandOne‐halfCompensatoryLeave

Uponseparationortransferfromadepartment,allcompensatoryleaveearnedatthetimeandone‐halfrateandcreditedtoanemployeeshallbepaidaccordingtothemethodofcalculationofhourlyratecontainedintheFairLaborStandardsAct,includingthosepaymentsmadeunderthisruletoexemptemployees.

(b)Hour‐for‐HourCompensatoryLeave

1. Allunusedcompensatoryleaveearnedhourforhourbyexemptemployeesmaybepaiduponseparationortransferfromthedepartmentinwhichheearneditatthefinalregularratereceivedbytheemployee,calculatedinaccordancewith21.5(a).

2. Allunusedcompensatoryleaveearnedhourforhourbyexemptemployees,ifnotpaidtotheemployeeuponseparationortransfer,shallbecancelleduponseparationortransferfromthedepartmentinwhichheearnedit.Suchleaveshallnotberecreditedtohimuponhisreemploymentinthatoranyotherdepartment.

3. Uponseparationortransfer,unusedcompensatoryleaveearnedhourforhourbynon‐exemptemployeesshallbepaidinaccordancewiththefollowingschedule,atthefinalregularratereceivedbytheemployee,calculatedinaccordancewith21.5(a).Alladditionalsuchunusedleavemaybepaidorcancelledandshallnotberecreditedtohimuponhisreemploymentinthatoranyotherdepartment.

360hoursmustbepaidafterJanuary1,2003

450hoursmustbepaidafterJanuary1,2004

AllhoursmustbepaidafterJanuary1,2005

21.13ExceptionstotheOvertimeRules

TheCommissionmaygrantexceptionstotheserules.


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Chapter22:RequirementsforFillingJobVacancies

22.1MethodsofFillingVacancies

Vacanciesintheclassifiedservicemaybefilledbyprobationalappointment,jobappointment,restrictedappointment,promotion,demotion,reassignment,positionchange,transfer,noncompetitivereemploymentofaformeremployee,appointmentfromaDepartmentPreferredReemploymentlist,temporaryinter‐departmentalassignment,ordetailtospecialduty.

22.2FillingVacanciesPriortotheElectionforaStatewideElectedOffice

AnappointingauthorityshallobtaintheDirector’sapprovalbeforemakingapermanentappointmenttoanyjobatoraboveMS‐520,AS‐620,SS‐419,PS‐115,WS‐218,orTS‐315betweenthedateofanyelectionforastatewideelectedofficeandthedatetheelectedofficialtakesoffice.TheDirectormayexemptjobsfromthisrequirement.

22.3PublicAnnouncementofJobVacancies.

(a)Allvacanciesforjobsintheclassifiedservicethatarefilledbyprobationalappointment,jobappointmentorpromotionshallbepostedontheInternetinaccordancewiththeDirector’spoliciesandproceduresexceptasprovidedinRule22.3(b).

(b)Avacancymaybefilledwithoutpublicannouncementinthecircumstanceslistedbelow:

1. AppointmentfromaDepartmentPreferredReemploymentlist.2. Restrictedappointment.3. NoncompetitiveappointmentofaclientofaStateVocationalRehabilitationServices

ProgramoraStateBlindServicesProgramunderprovisionsofRule22.8(a).4. Noncompetitivereemploymentofaformeremployeebasedonpriorstateserviceunder

provisionsofRule23.13(a).5. Detailtospecialduty.6. Demotionofapermanentclassifiedemployee.7. Reassignment,positionchangeorlateraltransferofapermanentclassifiedemployee.8. Out‐of‐statevacanciesfilledinaccordancewithRule22.8(b).9. TemporaryInter‐DepartmentalAssignment.10. Whennon‐classifiedemployeesaredeclaredtobeintheStateClassifiedServiceorare

acquiredbyaStateAgencyinaccordancewithRule24.2.11. Noncompetitivepromotionofapermanentclassifiedemployeetoapositiontowhichhe

orshewouldhavenoncompetitivereemploymenteligibilityunderRule23.13ifheorsheweretoresign.


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(c)Inthecaseofvacanciestobefilledbypromotion,appointingauthoritiesmaylimitapplicationtopermanentclassifiedemployeesofapromotionalzoneapprovedbytheDirector.

22.4RejectingApplicantsforEmployment

TheDirectororanappointingauthoritymayrejectanapplicantiftheapplicant:

(a)Cannotbelegallyemployed.

(b)DoesnotmeettheMinimumQualificationsofthejob.

(c)Hasbeenconvictedofafelony.

(d)Whileservingwithpermanentstatus,wasdismissedfromstateserviceorresignedtoavoiddismissal.

(e)Hassubmittedfalseinformationduringtheapplicationorexaminationprocessorotherwiseattemptedtofraudulentlysecureeligibilityforappointmentforeitherselforothers.

Applicantsrejectedshallbenotifiedoftheactiontaken.

22.5MinimumQualifications;FlexibleQualifications

(a)TheDirectorshallestablishMinimumQualificationswhichshallbeincludedinthejobspecificationforeachclassifiedjobexceptasprovidedinRule22.5(b).AppointeesmustmeettheMinimumQualificationsforthejobunlessexemptedunderprovisionsofRules22.5(e),23.12,23.13(a)or5.8.TheDirectormayordertheseparationofanynon‐permanentemployeewhodoesnotmeettheMinimumQualifications.

(b)TheDirectormayestablishFlexibleQualificationsinsteadofMinimumQualifications.Ifestablished,theyshallbeincludedinthejobspecification.AnappointeeshouldmeettheFlexibleQualifications.However,anappointingauthoritymaymakeanexceptionprovidedtherearerationalbusinessreasonsandtheseareproperlydocumented.

(c)ThedeterminationastowhetheranapplicantmeetsMinimumQualificationsmaybedonebytheDepartmentofStateCivilServiceorbyanappointingauthorityunderdelegatedauthorityasdeterminedbytheDirector.DecisionsmadebytheappointingauthoritymaybereviewedbytheDirectorandhisdecisionswillbefinal.

(d)WhenanapplicantisnotifiedthatheorshedoesnotmeetMinimumQualifications,theapplicantmayrequestthattheDirectorreviewthedecision.Therequestmustbeinwritingandbepostmarkedorreceivednolaterthan30daysfromthedateonthedisqualificationnotice.TheDirector'sdecisionshallcompletethereviewprocessbytheDepartmentofCivilService.

(e)WheneverpreviouslyestablishedMinimumQualificationsarechangedandanincumbentin


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theaffectedjobclassdoesnotmeetthenewrequirements,theincumbentshallbeallowedto

1. remaininthepositionoccupiedontheeffectivedateofthechangeprovidedtherearenolegalbarriers.

2. qualifyforhigherleveljobsinthenormalcareerpathofthejoboccupied,byacquiringthedifferencebetweentheminimumqualificationsofthatjobandthehigherleveljobs,asoftheeffectivedateofthechange,providedtherearenolegalbarriers.

22.6Examinations

(a)Anexaminationisanyformalassessmentorcombinationofassessmentsusedtoevaluateanapplicant’squalificationsandjob‐relatedcompetencies.Examinationsincludebutarenotlimitedtotests,experienceandtrainingevaluations,minimumqualifications,resumeevaluations,structuredoralexaminations,andjobinterviews.TheDirectormayconductexaminationsasdeemedappropriateandshallestablisheligibilityrequirements,examinationschedules,applicationproceduresandpoliciesregardingretesting,expirationoftestscoresandcancellingtestscoresforDirector‐administeredexaminations.

(b)TheDirectormayauthorizeanappointingauthoritytoconductexaminationsandmayestablishpoliciesforagency‐administeredexaminations.Suchexaminationsshallbejob‐relatedanddesignedtoassessapplicantsbasedonmerit,efficiency,fitnessandlengthofservice.

(c)Atestisatypeofexaminationadministeredbyaproctortoagroupofapplicantsatatestcenter,consistingofwrittenorelectronicresponsestoquestions.

(d)TesttakersshallbenotifiedoftheirtestscoresbytheDirectororagencyappointingauthorityasappropriate.

(e)AtestscoreissubjecttoreviewbytheDirectororappointingauthorityasappropriateuponwrittenrequestpostmarkedorreceivedwithin30calendardaysfollowingthedateonthetestresultnotice.Atestscoreerrorshallbecorrected,butshallnotnecessarilyinvalidateanyappointment.

22.7VeteransPreference;ProofofEligibility

(a)Fororiginalappointments,veterans’preferencesoffiveortenpointsshallbeaddedtothefinalexaminationscoreofeacheligibleapplicantwhomeetstheminimumqualificationsandhasattainedatleasttheminimumtestscoresrequiredandatleasttheminimumratingrequiredforeligibilityinaccordancewithSection10(A)(2)ofArticleXandapplicablestatutes.

(b)Anapplicantclaimingeligibilityforveterans’preferencepointsshallprovideproofofeligibilityinthemannertheDirectorprescribes.


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22.8ExemptionsfromTestingRequirements

(a)Anappointingauthoritymayfillavacancybyprobationalappointment,jobappointmentorpromotionofaStateVocationalRehabilitationServicesorBlindServicesprogramclientwithouttheappointee’sattainmentofanytestscoresnormallyrequired,providedtheappointeemeetstheMinimumQualificationsofthejob,andthattheappointingauthoritydocumentsthattheappointeeisabonafideclientofaStateVocationalRehabilitationServicesorStateBlindServicesProgram,isdisabledtosuchanextentastoprohibitparticipationintheusualrequiredtests,andisabletoperformthedutiesofthepositionwithouthazardtoselforothers.

(b)TheDirectormayexemptfromtestingrequirementsapplicantsforout‐of‐statevacanciesfilledbyprobationalappointment,jobappointmentorpromotion.

(c)AnapplicantwhomeetstheMinimumQualificationsandhasobtainedabaccalaureatedegreefromanaccreditedcollegeoruniversitywithanoverallgrade‐pointaverage(GPA)of3.5orhigher,asverifiedbyofficialtranscript,maybeappointedbyprobationalappointmentorjobappointmentwithouttakinganyDirectoradministeredtestnormallyrequiredprovidedthatthejobtowhichheisappointedisaprofessionalleveljobforwhichpossessionofthebaccalaureatedegreealoneissufficienttomeettheMinimumQualificationsoraprofessionalleveljobattheexperiencedoradvancedlevelrequiringupto,butnotmorethanthreeyearsofprofessionallevelexperiencebeyondthedegree.

(d)Anappointingauthoritymayfillavacancybyprobationalappointmentorjobappointmentofaveteranofthearmedforceswhohasbeenhonorablydischargedfromactivedutywithintheprevioustwelvemonthswithouttheappointee’sattainmentofanyCivilServicetestscoresnormallyrequired,providedtheappointeemeetstheMinimumQualificationsofthejob.Theveteranmusthavebeenhonorablydischargedandhaveservedatleast90daysofactiveserviceforpurposesotherthantraining.Anappointingauthoritymaymakeanoffertoanactivememberofthearmedforcesbuttheeffectivedateoftheappointmentcannotbepriortothedischargedate.

22.9CertificatesofEligibles

(a)Foreachvacancywhichrequirespublicannouncementtofill,theDirectorshallcreateorauthorizeanappointingauthoritytocreateacertificatecontainingnamesofapplicantswho

1. MeettheMinimumQualifications.2. HaveattainedanytestscoresrequiredbyCivilService.3. Haveappliedduringtheopenperiodoftheannouncement.4. HavemetanyothereligibilityrequirementsestablishedbytheDirector,byCivilService

rulesorbylaw.5. Havemetanyotherjob‐relatedselectivecertificationrequirementsrequestedbythe

appointingauthority,approvedbytheDirectorandstatedinthepublicvacancyannouncement.

6. Forpromotions,areinthepromotionalzoneapprovedbytheDirectorandstatedintheannouncement.


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7. Haveindicatedtheyareavailabletoworkintheparishofthevacancy.

(b)Whentheapplicantiseligibleforveteran’spreferencepoints,theseshallbenotedonthecertificate.

(c)TheDirectorshallestablishpoliciesandprocedurestheappointingauthoritymustfollowwhencreatingcertificatesincludingrecordkeepingrequirements.

(d)Theappointingauthorityshalldeterminetheeffectivedateoftheappointmentfromthecertificate,butinnocaseshalltheeffectivedatebepriortotheclosingdateoftheannouncementorpriortothetimetheemployeebeganwork.

(e)Anappointingauthorityisnotobligatedtofillanannouncedvacancy.

(f)TheDirectormayimposemorerestrictivecertificationrulessuchasrestrictinghiringorpromotiontoparticularscorerangesincircumstanceswherehedeemsittobeinthebestinterestsofthestate.

22.10MandatoryTrainingRequirements

TheCommissionshallestablishmandatorytrainingforemployeeswhooccupyorareappointedtodesignatedsupervisory,managerial,oradministrativejobs.Eachdepartmentshalladviseemployeeswhooccupythesejobsofthetrainingrequirements.EmployeeswhofailtomeettherequiredtrainingwithinthespecifiedperiodoftimemaybedisciplinedorremovedinaccordancewithChapter12oftheCivilServiceRules.

22.11WithdrawalofAuthority

TheDirectormaywithdrawfromanappointingauthorityanyauthoritytheDirectorauthorizedunderthischapter.


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Chapter23:Appointments

23.1Appointments

Appointmentsshallbemadeunderageneralsystembasedonmerit,efficiency,fitnessandlengthofserviceasascertainedbyexaminationwhich,sofaraspractical,shallbecompetitive.

23.2AppointmentfromaCertificateofEligibles

Probationalappointments,jobappointmentsandpromotionsshallbemadefromcertificatesofeligiblescreatedinaccordancewithRule22.9exceptasprovidedelsewhereintheserules.

23.3ProbationalAppointment

(a)Probationalappointmentsmaybemadewithouttheuseofacertificate:

1. OfaStateVocationalRehabilitationoraStateBlindServicesprogramclientunderRule22.8(a).

2. Forout‐of‐statevacanciesunderRule22.8(b).3. Ofapplicantswith3.5GPAunderRule22.8(c).4. ByreemployingaformeremployeeunderRule23.13.

(b)Whenavacancyisfilledbyprobationalappointment,suchappointmentshallbeforaprobationaryperiodinaccordancewithChapter9oftheseRules.

23.4Promotion

(a)Promotionsmaybemadewithouttheuseofacertificate:


2. Forout‐of‐statevacanciesunderRule22.8(b).3. Ofpermanentclassifiedemployeestopositionstowhichtheywouldhavereemployment

eligibilityunderRule23.13iftheyweretoresign.

(b)Promotionsshallonlybemadeofemployeesservingwithpermanentstatusintheclassifiedservice.

(c)NoemployeewhohasacurrentofficialoverallPerformanceevaluationof“NeedsImprovement/unsuccessful”shallbepromoted.


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23.5JobAppointment

(a)Anappointingauthoritymayuseajobappointmenttofillapositionforaperiodnottoexceedthreeyears.Forrationalbusinessreasons,anappointingauthoritymayrequestalongertermjobappointment.TheCommissionmayapprovesuchrequestsordelegateapprovalauthoritytotheDirector.Anappointingauthoritymayterminateajobappointmentatanytime.ThisruleissubjecttoRules17.20(b)4and17.25concerninglayoffrelatedactions.

(b)Jobappointmentsmaybemadewithouttheuseofacertificate:


2. Forout‐of‐statevacanciesunderRule22.8(b).3. Ofapplicantswith3.5GPAunderRule22.8(c).4. ByreemployingaformeremployeeunderRule23.13.

(c)TheDirectormayissuepolicystandardsfortheuseofjobappointments.

(d)TheCommissionorDirectormay,atanytime,cancelajobappointmentand/orwithdrawanagency’sauthoritytomakesuchappointments.

23.6RestrictedAppointment

(a)Arestrictedappointmentisatemporaryappointmenttobeusedforworkofatemporarynature,tosubstituteforanotheremployee,pendingfillingthepositioninaregularmanner,ortoaddressanemergencyorworkoverloadsituation.Anagencyshallmaintainwrittenjustificationstatingthereasonfortherestrictedappointment.Norestrictedappointeeshallworkmorethansixmonthsinacalendaryear.TheappointingauthorityortheDirectormayterminatetherestrictedappointmentatanytime.

(b)RestrictedappointeesmustmeettheMinimumQualificationsforthejob.

(c)ThisruleissubjecttoRules17.20(b)4and17.25concerninglayoffrelatedactions.

23.7TemporaryStaffingServicesEmployee

(a)Whenworkisrequiredtobeperformedonatemporarybasisandtheworkisessentialtotheefficiencyoftheagency,atemporarystaffingservicesemployeemaybeused,provided:

1. Approvalhasbeenreceivedfromtheappointingauthority;and2. Theemployeeshallbeusedonlyforthefollowing:a)toreplaceanemployeeonleave,b)

tofillavacancypendingfillingthepositioninaregularmanner,orc)toaddressanemergencyorworkoverloadsituationofshortduration.

3. Theemploymentofanyoneindividualinthiscategoryshallnotexceed680workhoursinatwelve‐monthperiod.


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4. Theappointingauthorityshallmaintainatrackingdocumentofusageofindividualsinthiscategorywhichiscertifiedbytheappointingauthoritytopreventviolationofthisrule.SuchdocumentshallbereadilyavailableforCivilServiceauditasrequested.

(b)Individualtemporarystaffingservicesemployeesmaybeusedforanylengthoftimeupto680workhoursinatwelve‐monthperiod;however,theDirectororappointingauthoritymaylimitthedurationoforcanceltheuseofatemporarystaffingservicesemployeeatanytime.

(c)Anextensionover680workhoursinatwelve‐monthperiodforanindividualtemporarystaffingservicesemployeeshallnotbeallowed.Iftheappointingauthoritydeterminesthatasituationexiststhatrequirestheuseoftemporarystaffingservicesemployeesbeyondthe680workhourlimitwithinatwelve‐monthperiod,otherreplacementindividualsmaybesolicitedfromthetemporarystaffingservicesfirm(s)onstatecontract.

(d)TheDirectormaywithdrawanagency’sauthoritytomakeuseoftemporarystaffingservicesemployees.WillfulabuseormisuseoftemporarystaffingservicesmaysubjectoffenderstofinancialliabilitiesasprovidedinRule2.9.

23.8TransferofIndividualEmployeesAnemployeemaybevoluntarilytransferredfromanypositionintheclassifiedserviceinonedepartmenttoanypositionintheclassifiedserviceforwhichheisqualifiedinanotherdepartmentupontherecommendationoftheappointingauthorityofthereceivingdepartment,providedtheemployeemeetstheMinimumQualificationsofthejobtowhichheistransferringandhasmetCivilServicerequirementsforpublicannouncementofvacancies,testingandcompetition.

23.9TemporaryInter‐DepartmentalAssignment

(a)Uponagreementbetweendepartments,apermanentemployeemaybeassignedtoaclassifiedpositioninanotherdepartmentforaperiodnottoexceedoneyear,providedtheemployeemeetstheMinimumQualificationsofthejobtowhichheisbeingassigned.

(b)Anemployeesoassignedshallcontinuetobeanemployeeofthedepartmentfromwhichheisassignedandshallhavearighttoreturntohispositionattheconclusionoftheassignment.

(c)Eitherparticipatingdepartmentmayendtheinter‐departmentalassignmentofanemployeeatanytime.TheDirectormayendsuchassignmentifhedeterminesthatitviolatestheprovisionsofArticleX,theCivilServiceRules,theUniformClassificationandPayPlan,orthepoliciesandproceduresissuedbytheDirector.

(d)NotwithstandinganyotherprovisionsoftheseRules,atemporaryinter‐departmentalassignmentmaynotbecontinuedbeyondoneyearwithouttheDirector’sapproval.


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23.10ReassignmentandPositionChange

(a)Anappointingauthoritymayreassignanyprobationaryorpermanentemployeetoapositionwithadifferentjobtitlethathasthesamemaximumrateofpay,providedtheemployeemeetstheMinimumQualificationsofthejobtowhichheisbeingassignedandhasmetCivilServicerequirementsfortestingandcompetition.

(b)Anappointingauthoritymaypositionchangeanyprobationaryorpermanentemployeetoadifferentpositionnumberwiththesamejobtitle.

23.11ChangeinDutyStation

Anappointingauthoritymaychangethedutystationofapermanentemployeefromonegeographicalareatoanother.AnappointingauthoritymaychangethedutystationofaprobationaryemployeefromonegeographicalareatoanotherinaccordancewithguidelinesspecifiedbytheDirectortoensureobservanceofappropriatecompetitionrequirements.

23.12DetailtoSpecialDuty

(a)Anappointingauthoritymayassignanemployeetoadifferentpositioninthesamedepartmentforuptoonemonthwithoutchangingtheemployee’sclassificationorpay.Afteronemonth,theappointingauthorityshalldetailorotherwiseplacetheemployeeinthepositioninaccordancewithCivilServiceRulesorreturntheemployeetohisorherregularposition.Upondetail,payshallbefixedinaccordancewithCivilServiceRule6.11.

(b)NodetailshallexceedoneyearwithouttheDirector’spriorapproval.Writtenjustificationforalldetailsformorethanonemonthshallbekeptbytheagency.JustificationshallbesubmittedwithalldetailsrequiringtheDirector’sapproval.ThisruleissubjecttoRules17.20(b)4and17.25concerninglayoffrelateddetails.

(c)TheDirectormayissuepolicystandardsforuseofdetailstospecialduty.

(d)Anappointingauthoritymayendadetailatanytime.

(e)TheDirectormay,atanytime,canceladetailtospecialdutyand/orwithdrawanagency’sauthoritytodetailemployeesforlongerthanonemonth.

23.13NoncompetitiveReemploymentBasedonPriorStateService

(a)Aformerpermanentemployeemay,withintenyearsfromseparation,bereemployedinanyjobforwhichheorshemeetstheMinimumQualificationsandwhichhasthesameorlowermaximumsalaryasthecurrentmaximumforthejobinwhichhehadpermanentstatus.Further,ifthejobinwhichanemployeeorformeremployeeheldpermanentstatusundergoesachangeintitle,otherthananupwardreallocationofthepositionaftertheemployeeseparatedfromit,or


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undergoesachangeinMinimumQualificationprovidedtherearenolegalbarriers,heshallnotlosehisreemploymenteligibilityforsuchpositionorlowerpositioninthesamejobseries.Inthiscaseeligibilityremains,evenifthemaximumpayhasmovedupward.Further,heshallbeeligibletobereemployedinanyotherjobatthesameorlowercurrentmaximumpayasthejobtowhichhispositionchangedintitle,providedhemeetstheminimumqualificationrequirements.

(b)Noformeremployeeshallacquireeligibilityfornoncompetitivereemploymentthroughserviceinapositionfromwhichhewasdismissedorresignedtoavoiddismissalordemotedforcause.

(c)NoformeremployeeshallpossesseligibilityfornoncompetitivereemploymentinthepositionofDirectoroftheStateDepartmentofCivilService.

(d)Theformeremployeemayberequiredtoprovideprooforevidenceofhisorherprioremploymentbeforebeingeligibleforreemploymentunderthisrule.

23.14Demotion

Apermanentorprobationaryemployeemaybedemotedforcause,orathisorherownrequesttoanypositionforwhichheorshepossessestheMinimumQualificationsestablishedforthejob.

23.15RestorationofDutyUponReturnfromMilitaryService

Anyemployee,whosubsequenttoJune24,1948,hasleftorleavesaclassifiedpositioninwhichhewasorisservingwithprobationaryorpermanentstatus,foractivedutyinthearmedforcesoftheUnitedStatesfornotmorethansixyearsofvoluntaryserviceoranindefiniteperiodofinvoluntaryserviceandwhouponseparationfromthearmedforcesbyhonorabledischargeorunderhonorableconditionsmakesapplicationforreemploymentwithinninetydaysthereoforwithinninetydaysafterheorsheisreleasedfromhospitalizationcontinuingafterdischargeforaperiodofnotmorethanoneyearshall:

(a)Ifstillqualifiedtoperformthedutiesofsuchposition,berestoredbyhisorherdepartmenttosuchpositionortoapositionoflikeseniority,status,andpay;or

(b)Ifnotqualifiedtoperformthedutiesofsuchpositionbyreasonofdisabilitysustainedduringsuchservicebutqualifiedtoperformdutiesofanyotherpositioninthedepartmentwhereheorsheformerlyworked,berestoredtosuchotherpositionthedutiesofwhichheorsheisqualifiedtoperformaswillprovidehimorherlikeseniority,statusandpayorthenearestapproximationthereofconsistentwiththecircumstancesinhisorhercase.

23.16CancellationofEligibilityforAppointment

(a)TheDirectormaycanceltheemploymenteligibilityofanyapplicantorofanyemployeeservingwithotherthanpermanentstatusfollowingcertificationoremploymentifthe


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applicant/employee:

1. Cannotbelegallyemployed.2. DoesnotmeettheMinimumQualificationsestablishedforthejob.3. Hasbeenconvictedofafelony.4. Whileservingwithpermanentstatus,wasdismissedfromstateserviceorresignedto

avoiddismissal.5. Hassubmittedfalseinformationduringtheapplicationorexaminationprocessor

otherwiseattemptedtofraudulentlysecureeligibilityforappointmentforeitherselforothers.

(b)AnapplicantwhoseemploymenteligibilityhasbeencancelledunderthisRuleshallbenotifiedbytheDirector

(c)HavingcancelledtheemploymenteligibilityofanemployeeinaccordanceunderthisRule,theDirectorshallnotifytheemployeeandtheappointingauthority,andtheappointingauthorityshallterminatehisorheremployment.

23.17WithdrawalofAuthority

TheDirectormaywithdrawfromanappointingauthorityanyauthoritytheDirectorauthorizedunderthischapter.


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Chapter24:TransferofGovernmentalFunctionsandAcquisitions

24.1TransferofGovernmentalFunctions

Whenanyorallofthefunctionsofastatedepartmentaretransferredtoanotherstatedepartment,orwhenonestatedepartmentisreplacedbyoneormoreotherstatedepartments,allpositionsandincumbentsassignedthefunctionstransferredorreplacedshallbetransferredtothereceivingdepartment.Theallocationandindividualpayrateofemployeeswhotransfershallnotchange.Followingthistransfer,ifthereceivingdepartmentdeterminesthatanyoralloftheaforementionedpositionsshouldrequireanallocationchangeorabolishment,affectedemployeesmaybesubjecttolayoffinaccordancewithChapter17oftheserules.

24.2StatusofNon‐classifiedEmployeesWhosePositionsareDeclaredtobeintheStateClassifiedServiceorareAcquiredbyaStateAgency

(a)Whenanongovernmentalprivateorganizationorposition,whichisnotsubjecttoArticleXisacquiredbyaStatedepartmentasaresultofalegislativeact,constitutionalamendment,judicialdecree,oranexecutiveorder,oragovernmentorganizationorposition,whichhasbeencreatedbyanexecutiveorderoftheGovernor,legislation,constitutionalamendment,oralocalauthority,isdeclaredtobeintheStateclassifiedservicebyjudicialdecreeorbyorderoftheCommissionorDirector,anemployeeencumberinganaffectedpositionshallbeappointedintheStateclassifiedserviceunderthisRuleif:

1. His/herpositionisretainedbytheStateagency,andtheappointingauthorityoftheagencycertifiesinwritingtotheDirectorthattheretentionisnecessaryforthecontinuedefficientfunctioningoftheacquiringagency,andsuchpositionfallswithintheStateclassifiedservice;

2. He/sheiseligibleforemploymentintheclassifiedservice;3. He/sheiseitheremployedinthepositionorisanemployeeoftheacquiredorganization

andhasatleastoneyearofcontinuousserviceasoftheeffectivedateofthetransferofthepositionoroftheacquiredagencytotheStateclassifiedserviceprovidedthatsucheffectivedateshallbethesameeffectivedateofthelegislation,constitutionalamendment,judicialdecree,orcommissionorderthatinitiatedtheactiontoclassifytheposition,andintheabsenceofthesedirectives,asofthedateoftheDirector'sorder;

4. He/shepossessestheminimumrequirementsestablishedfortheclasstowhichhis/herpositionhasbeenallocated,onthedateofthenotificationtotheagencyoftheoriginalallocationofhis/herpositionforprobationaryappointment;

5. He/sheattainsapassingscoreontheappropriatetest,within180daysofthedateofnotificationoftheoriginalallocationofhis/herpositionforprobationaryappointment.AfternotifyingtheCommission,theDirectormaywaivethepassingofawrittentestprovided:


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a. Eitheranappropriatetestisnotavailableorareviewofthehiringandpersonnelpracticesoftheentityindicatestestingwouldbeimpracticaland/orunnecessary;or

b. Areviewoftheperson'sapplicationandpersonnelrecordrevealsthathe/shehassuccessfullyperformedthedutiesofthesamepositionfortwoyears;or

c. Theappointingauthoritycertifiesthathis/herperformancehasbeensatisfactory.6. SubjecttoRule17.3and17.15(e),whenanagencyacquiresemployeesunderthisRule

andalayoffresults,itshallneitherexempttheacquiredemployeesfromalayoff,norshalltheacquisitionoftheseemployeespreventtheappointmentofclassifiedemployeesfromaDepartmentPreferredReemploymentList.

(b)AnemployeewhoenterstheStateclassifiedserviceinaccordancewiththisRuleandwhoisemployedasaclassifiedemployeeofagovernmentaljurisdictionsubjecttoacivilservicearticle,statuteorordinanceshallbeappointedtotheStateclassifiedservicewiththesameappointmentstatusattainedintheformerserviceandsuchemployeeshallbeexemptfromtherequirementsin24.2(a)3,(a)4and(a)5.AllotheremployeeswhoentertheStateclassifiedserviceinaccordancewiththisRuleshallbeprobationallyappointed.

(c)AnemployeewhoentersthestateclassifiedserviceinaccordancewiththisRule,andwhoisemployedwithanorganizationthatisbeingacquiredinitsentiretyforthefirsttimeintheclassifiedservice,maybeexemptedfromtherequirementsin(a)3,(a)4,and(a)5byorderoftheDirector,providedtheemployeeoccupiesthesamepositionwiththeacquiredorganization.

1. TheDirectormayordersuchexemptionsonlyafterareviewofthehiringandpersonnelpracticesoftheorganizationthatisbeingacquired.

2. WhenusingthisprovisiontheDirectorshallnotifytheCommissionofhis/herintentiontoapplyitand,afterusingit,shallfileawrittenreportexplainingthereasonstherefore.

3. TheDirectormaystillrequirecertainemployeestomeettherequirementsof(a)4and(a)5.

4. Anemployeeacquiredunderthisprovision,exceptforthoseacquiredundersubsection(c)3above,willbeconsideredtopossesstheminimumqualificationsofthejobinwhichacquired.

(d)AnemployeewhoenterstheStateclassifiedserviceinaccordancewiththisRuleshallhavehis/herpayestablishedinaccordancewithRule6.17.

(e)AnemployeewhoenterstheStateclassifiedserviceinaccordancewiththisRuleshallhavehis/herleavecreditsdeterminedasfollows:

1. Anemployeewhoisemployedasaclassifiedemployeeofagovernmentaljurisdictionsubjecttoacivilservicearticle,statuteorordinanceshallhavehis/herannualandsickleavecreditsassumedbytheacquiringagency;providedthatonlytheamountofleaveearnedminustheamounttaken,duringthefirstyearoftheappointmentauthorizedbytheDirectororCommission,maybepaiduponseparationinthatyear,exceptforseparationscausedbyalayoff,medicaldisability,deathorretirement.UponenteringtheStateclassifiedservice,he/sheshallearnandbecreditedwithleavebenefitsasprovidedelsewhereintheseRules.


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2. Anemployeeofthestate,solongasanofficialsystemofleaveearningandusewasmaintainedbytheemployer,shallhavehis/herleavecreditsdeterminedasprovidedbyRule11.19(d).

3. AnyotheremployeewhoenterstheStateclassifiedserviceinaccordancewiththisRuleshallbecreditedforunusedannualandsickleave,nottoexceed240hoursofeach,whichhadbeenearnedbyandcreditedtotheemployeeonthedateofhis/herappointmenttotheStateclassifiedservicesolongasanofficialsystemofleaveearningandusewasmaintainedbytheformeremployer;providedthatonlytheamountofleaveearnedminustheamounttakenbytheemployee,duringthefirstyearoftheappointmentauthorizedbytheDirectororCommission,maybepaiduponseparationinthatyear,exceptforseparationscausedbyalayoff,medicaldisability,deathorretirement.

(f)CompensatorytimeshallnotbecreditedabovewhatislegallyrequiredunderFLSAtotheemployee.

(g)AnemployeewhoenterstheStateclassifiedserviceinaccordancewiththisRuleshallhavehis/hereligibilityforperformanceadjustmentsunderRule6.14andleaveearningdeterminedbasedontheoriginaldateofappointmentwithhis/hercurrentorformeremployerand,uponappointmentintheStateclassifiedservice.However,theDirectormayapproveexistingannualeligibilitydatesforallemployeesofanentityacquiredunderthisrule,thatalreadyhadawell‐establishedmeritpaypolicy.

(h)ThisRuleshallnotapplytoanyemployeewhoisillegallyhiredineithertheStateunclassifiedorStateclassifiedserviceasdeterminedbytheCommissionafterinvestigationbypublichearing,orwhoishiredintheStateunclassifiedserviceundertheprovisionsofRule4.1(d)1,orwhoisvoluntarilyseekingemploymentintheStateclassifiedservice.

(i)Uponrequestofanappointingauthority,and/orwheninitsjudgmentsufficientandcompellingreasonstodosohavebeenpresented,theCommissionmayapplytheprovisionsofthisRuletosituationsnotaddressedherein.

(j)TheDirectormayorderanemployee,whoissubjecttobeingbroughtintotheStateclassifiedserviceunderthisRule,tobeplacedonaspecialprovisionalappointmentasprovidedbythissubsectionandsuchappointmentshall:

1. beprovidedtoallowthecompletionoftheprocessnecessarytodetermineiftheemployeemayremainintheclassifiedserviceandwhatrequirementsofthisrule,andothersifapplicable,willhavetobemet;and

2. expireeitheruponprobationalappointmentoftheemployee,ortwoyearsfromthedatetheappointmentwasmade,oruponcancellationbytheDirector.

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