State EnterpriseState Enterprise

Centre of RegistersCentre of Registers

V.Kudirkos g. 18, 2600 Vilnius

WWW.kada.ltWWW.kada.lt

Land and Real Property Land and Real Property Registration SystemRegistration System

2005 October

Kestutis SabaliauskasDirector General

State Enterprise Centre of Registers

Lithuania

Real Property Register within the system of State Registers

POPULATION REGISTER

POPULATION REGISTER

REGISTER OF LEGAL ENTITIES

REGISTER OF LEGAL ENTITIES

INFORMATION ABOUT A DIRECTOR OR

OTHER RESPONSIBLE PERSON

CADASTRE AND REGISTER OF

LAND AND OTHER REAL PROPERTY

CADASTRE AND REGISTER OF

LAND AND OTHER REAL PROPERTY

REGISTER OF MOVABLE PROPERTY

REGISTER OF MOVABLE PROPERTY

ADDRESS OF RESIDENTIAL

PLACE

DATA ON THE OWNER - NATURAL PERSON

INFORMATION ABOUT OWNER –

LEGAL ENTITYDOMICILE ADDRESS

ADDRESS REGISTERADDRESS REGISTER

INFORMATION ABOUT ADDRESSES OF BUILDINGS,

CONSTRUCTIONS, PREMISES, FLATS

Model of State Registers system

Data users:Physical personsJuridical personsState institutions

Data users:Physical personsJuridical personsState institutions

III LEVEL OF

STATE REGISTERS INSTITUTIONAL LEVEL

II LEVEL OF

STATE REGISTERS

BASIC LEVEL OFSTATE REGISTERS

REGISTERS INTERACTION

Legal entitiesregister

Populationregister

Real estateregister

Addressregister

Real rights

Rightsrestrictions

Legal facts Activity Territories

Public registers system objects

System nucleus

Civil Code

L a w on the Real Property Register

L a w on the Real Property Cadastre

L a w on Construction

L a w on Territorial Planning

L a w on the Basics of Property and Business Valuation

Main Laws

Real property objects formed following the provisions of the Law on the Real Property Cadastre: 1) land plots;

2) buildings, constructions and structures;

3) apartments in apartment houses;

4) other premises.

Real rights to the real property: property right, long-term leasehold right, servitude and other

Legal facts related to real property

Real Property Objects

Data contents of the Real Property Register

Cadastral data aboutimmovable item

Map of the Real Property Register

Real rights in immovable items and

data about the holders of these rights

Legal facts related to immovable items, real rights in them

and restrictions on these rights

Immovable items:- land plots; - constructions; - flats in multi-flat houses; - premises.

First and family name of a physical person; Personal code; Name of a legal entity, its code; Address;

Sale-purchase contract;

Contract on exchange;

Contract of gift;

Contract of lease;

Contract of enjoyment;

Contract of rent;

Other legal facts. Data identifying a property object; Qualitative and quantitative characteristics of property object; Main objective purpose of use; Other.

Graphical data aboutthe boundaries of a registered immovable item,its location and positionin the national co-ordinatesystem

Ownership right; Right of entrust; Right of possession; Servitude; Usufruct; Right to build-up; Long-term lease; Lien; Mortgage; Other real rights.

Lithuanian Real Property Cadastre and Register

Unified Property objects and rights in single organization and single system Land and constructions (houses, apartments, premises, utilities, roads,

railways, etc.) in single system Value information is in the same single system State and private properties are treated equally

Centralized Central data bank for the whole country Legal status has data only in central data bank

Digital Cadastre and legal data (graphical and descriptive) covers whole country Legal force has only digital data (extracts of databases) Data services available on-line (e-services), e-transactions in process

Multipurpose Property guaranty, taxation, valuation, market service

Self financed Full cost recovery from fees of the clients

Information flow

Real Property Register

Register of Legal Entities

AddressRegister

Counties

Municipalities

Localities

Streets

Counties

Municipalities

Localities

Streets

Name

Code

Address

Office address

Unique code of the object

CENTRE OF REGISTERS

History of Land Administration in Brief Middle of XVI century. Žygimantas Augustas. Statute of Grand Duchy of

Lithuania. Land Book. first land reform first land cadastre

1863. Abolishment of serf age reform of landed property (lords’ land) beginning of individual farming

1905. Stolypin’s land reform in Russian empire

beginning of free land market local community has got a right to distribute land

1918. Independent Lithuanian state broad land reform systematic land cadastre

1940. Soviet occupation land nationalization cadastre of collective farms (kolkhozes)

1991. Restoration of independence land ownership restitution and privatization building of real property cadastre and register

LA Institutional Framework

Public sector (public servants)

Non profit seeking, legal power

Private sector (surveyors and

valuators)

Profit seeking and limited responsibility

Mixed sector (registrars, cadastrars,

cartographers and notaries)

Limited profit seeking, legal responsibility

Real property administration system

Surveyors and valuators associations

as a professional

unions

Owners or pretenders to real property

Private Sector Capacities

Companies

200 small size surveying companies (1 – 5 surveyors)

10 middle size companies (5 – 20 surveyors)

5 companies more then 20 surveyors

Equipment

150 total stations

40 GPS

Almost all computerized

Market Activities of Private Sector

Engineering surveys

Topographical surveys

Cadastral surveys

Others (agriculture, etc…)

Public Sector Capacities

Civil servants (1200)

State owned companies

State land survey institute (500)

State enterprise Center of registers

Registrars (500)

Surveyors (600)

Valuators (70)

Real Property Administration System

COUNTY MANAGERS’

ADMINISTRATIONS

COUNTY MANAGERS’

ADMINISTRATIONS

CITY AND DISTRICT

MUNICIPALITIES

CITY AND DISTRICT

MUNICIPALITIES

MORTGAGE

Registration and registration out of mortgages; Administration and updating of Mortgage Register.

MORTGAGE

Registration and registration out of mortgages; Administration and updating of Mortgage Register.

NOTARIES

Conclusion and confirmation of transactions related to real property.

NOTARIES

Conclusion and confirmation of transactions related to real property.

FOUNDER

FOUNDER’S FUNCTIONS DELEGATED TO

FOUNDER

FOUNDER’S FUNCTIONS DELEGATED TO

MINISTRY OFJUSTICE

GOVERNMENT OFTHE REPUBLIC OF LITHUANIA

Reception of documents necessary for registration of real property and rights to it and expertise of these documents; Registration of real property and rights to it, restrictions on these rights, legal facts; Cadastral surveying of land and buildings, collection of cadastral data; Issuing of documents proving ownership or use rights to real property; Research and valuation of the real property market for taxation and other purposes; Administration of the Real Property Register, the Register of Legal Entities and the Address Register.

Reception of documents necessary for registration of real property and rights to it and expertise of these documents; Registration of real property and rights to it, restrictions on these rights, legal facts; Cadastral surveying of land and buildings, collection of cadastral data; Issuing of documents proving ownership or use rights to real property; Research and valuation of the real property market for taxation and other purposes; Administration of the Real Property Register, the Register of Legal Entities and the Address Register.

STATE ENTERPRISE CENTRE OF REGISTERS

Register of ImmovableCultural Heritage

STATE REGISTERS

Population Register Register of Taxpayers Etc.

The Real Property Register information system combines data on land, buildings,

constructions and premises and rights to them in to one system

Operation of the Real Property Register

Local Divisions

Working places

STATE AND LAW INSTITUTIONS

STATE AND LAW INSTITUTIONS

MARKET PLAYERS

1. Banks2. Owners3. Buyers4. Real Estate Agencies5. Etc.

MARKET PLAYERS

1. Banks2. Owners3. Buyers4. Real Estate Agencies5. Etc.

REGISTERS

1. Population2. Mortgage3. Etc.

REGISTERS

1. Population2. Mortgage3. Etc.

Global data transfer through Virtual Private

Network

INTERNET

Premises,flats

Land Buildings

AddressesGIS

information Owners

Restrictions,obligations

RightsMortgages

CENTRAL DATABANK OF REAL PROPERTY REGISTER

Branch Offices

Working places

Applicants (Owners, Notaries, Lawyers , Surveyors)

Procedure for registration of real property and rights to it

STATE ENTERPRISE CENTRE OF REGISTERS

OWNER

CHECKING OF PROPERTY CADASTRE AND REGISTRE DATA: OWNER’S RIGHTS, OBLIGATIONS

AND ENCUMBERANCES ON R. PROPERTY (1-7 DAYS)

Preparation of certificate for transaction

EXPERTISE OF SUBMITTED DOCUMENTS

NOTARY OFFICEAPPROVE REAL

PROPERTY TRANSACTION

PRESENTATION OF APPLICATION TO ISSUE A

CERTIFICATE FOR TRANSACTION

RIGHT TO DISPOSE OF THE PROPERTY

ACQUIRED

ORDERING VIA INTERNET

PRESENTATION OF APPLICATION

TO ISSUE A CERTIFICATE FOR TRANSACTION

REGISTRATION OF RIGHTS

Order to prepare certificate

for transaction

REGISTRATION OF RIGHTS iN CDB

Electronic document

of certificate for transaction

OWNER

BUYER

PRESENTATION OF APPLICATION

TO REGISTER RIGHTS

DATA ABOUT TRANSACTION

IN 8 h.

OWNER AND BUYER

Services for NotariesOrder of Real Property Certificate

Central DB

Accept order

Centre of RegistersCustomers

Prepare

Print out

Notary office

RESULTS OF SEARCHING – LAND PARCEL

RESULTS OF SEARCHING –ATTIC PLAN

RESULTS OF SEARCHING –PLAN OF 1-ST FLOOR

RESULTS OF SEARCHING –PLAN OF BASEMENT

Real property cadastre and register data are collected in the central databank, which contains information about more than 5 million real properties and related rights

Information from the central databank is available to domestic customers and international users

Property items registered n the Real Property Register

0

1.000.000

2.000.000

3.000.000

4.000.000

5.000.000

6.000.000

Land parcels Buildings Auxiliarybuildings

Flats andpremises

Engineeringstructures

Items in total

2000 01 01

2001 01 01

2002 01 01

2003 01 01

2004 01 01

2005 01 01

Number of properties registered in the Central Databank

   THE CENTRAL DATABANK OF THEREAL PROPERTY REGISTER

The Number of Property Items by Branch Offices (2005 01 01)

Branch Officeof the Enterprise

Landparcels Buildings

Auxiliarybuildings

Flats andpremises

Engineeringstructures Items in total

Alytaus filialas 103.484 44.789 133.474 48.002 32.935 362.684

Kauno filialas 192.439 105.182 230.496 192.317 76.677 797.111

Klaipėdos filialas 106.892 46.930 96.602 1219.528 37.220 409.172

Marijampolės filialas 112.479 44.699 148.031 40.037 38.079 383.325

Mažeikių filialas 73.248 25.861 81.836 29.970 18.811 229.726

Panevėžio filialas 183.821 67.682 192.729 72.351 47.833 564.416

Šiaulių filialas 162.646 69.930 203.761 81.318 53.905 571.560

Tauragės filialas 128.918 42.530 125.931 28.828 29.973 356.180

Telšių filialas 68.714 23.743 76.372 26.949 16.178 211.956

Utenos filialas 115.406 51.782 153.261 45.589 35.274 401.312

Vilniaus filialas 226.701 120.807 305.128 294.996 71.764 1.019.396

Total in Lithuania: 1.474.748 643.935 1.747.621 981.885 458.649 5.306.838

Last years the SECR is focusing on data quality and better services for the users

In 2003, SECR launched new version of Real Estate web portal for access of information on properties using either geographical or textual interface. Various user groups like notaries, estate agents, financial institutions, municipalities and individual persons can access information on real estate.

Quality and better services

Information can be provided:

by mail on written requests

by e-mail

all customers free of charge can check via Internet whether the property is registered or not

via Internet when registered users can access the Real Property Register Databank

in a digital portable media

Customers and services

municipalities

governmental organisations

public utilities

notaries

individuals

real estate agencies

financial institutions

police/fire brigades

……..

Main users

Real Property Register on-line system architecture

Central Database

Client

Internet browser

Application serverWeb server

Cadastre and Land Registry services are more and more based on digital data

Cadastre and Land Registry information is more and more provided via electronic means (remote access)

Relation between the descriptive and geometric data is 1 to 1 and stored into 1 (relational) database

Data sharing (no work duplication) became a fundamental requirement

Standardisation and Concentration is a most effective tool

New Products and Markets are upcoming

Trends: automation of cadastres

Land registration systems

Title registration system

Registration of rights

Deed registration system

Registration of documents

Object registration system

Registration of land parcels and real estates

OBJECT 1

REGISTER

OBJECT 2

OBJECT N

DOCUMENT 1

DOCUMENT 2

DOCUMENT N

RIGHT 1

RIGHT 2

RIGHT N

1...N

1...N

1...N 1...N

Integrated Real Property registration system

ECONOMICAL

SIMPLICITY

EFFECTIVNESS

NO INSTITUTIONALCOMPETITION

BEST DATASERVICE

DATACOMPLETENESS

DATASECURITY

Natural and legal entities

Mortgage and Property Seizure Acts Registers

Data portal of e-documents

Integrated data on real property, addresses, legal entities and e-documents

Population Register

Other state registers

FlatsLand Buildings

AddressesGIS Owners

Restrictions,obligations

Rights Mortgages

CDB of Real Property RegisterCDB of Address Register

County

Street

Municipality Neighbourhood

Settlement Address of premises

Address of building,block, parcel

Identity

CDB of Legal Entities Register

Licensed activity

Managementbodies

Subsidiaries,representations

Participants Other

CDB of e-documents archive of SECR

Documents of Real Property

Register

Address Register

documents

Legal Entities Register

documents

Natural and legal entities

Data providers Document providers

Operational Scheme of Integrated Data and E-Documents at SECR

TITLE (RIGHT)

Lithuanian registration system

DEEDS(DOCUMENTS)

E - REGISTER

CADASTRAL DATA

Thank you!

Questions,opinions?