1 STATE OF TENNESSEE COUNTY OF ROBERTSON TERM FEBRUARY 25, 2013 REGULAR SESSION Be it remembered that the Board of Commissioners of Robertson County, Tennessee met in open public session at the Robertson County Juvenile Courtroom in Springfield, Tennessee on the 25 th day of February 2013 at 7:00 PM. County Mayor, Howard R. Bradley, called the meeting to order. County Clerk, Susan K. Atchley was present also. The invocation was given by Daon Johnson, Pastor of Destiny Center. The pledge to the flag followed. A roll call was taken, and the following County Commissioners were present to-wit: Adcock, Bowens, Brown, Bryant, Couts, DiOrio, Dorris, Dugger, Eden, Farmer, Garner, Bill Gray, Kevin Gray, Haley, Jackson, Jones, MacAfee, Ray, Stubblefield, Vogle and Wilson. Commissioners Baggett, Gregory and Spears were absent. MINUTES OF PREVIOUS MEETING On motion by Commissioner DiOrio and second by Commissioner Brown , the minutes of the previous meeting were approved treated same as read, made a matter of record, and filed. The motion was approved by voice vote. COMMUNICATIONS FROM COUNTY MAYOR Mayor Bradley presented Chris Traughber, Assessor of Property, with an award from the Tennessee Assessor Association where he was elected Middle Tennessee Assessor of the Year. REPORTS The following reports were received, filed and approved by voice vote on motion by Commissioner Jones and second by Commissioner B.Gray: Highway, Trustee, Animal Control, Veteran Service, Financial, EMS, Solid Waste, Inmate Expense, Fire Service, Library and Planning and Zoning.
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STATE OF TENNESSEE COUNTY OF ROBERTSON TERM FEBRUARY 25, 2013 REGULAR SESSION Be it remembered that the Board of Commissioners of Robertson County, Tennessee met in open public session at the Robertson County Juvenile Courtroom in Springfield, Tennessee on the 25th day of February 2013 at 7:00 PM. County Mayor, Howard R. Bradley, called the meeting to order. County Clerk, Susan K. Atchley was present also. The invocation was given by Daon Johnson, Pastor of Destiny Center. The pledge to the flag followed. A roll call was taken, and the following County Commissioners were present to-wit: Adcock, Bowens, Brown, Bryant, Couts, DiOrio, Dorris, Dugger, Eden, Farmer, Garner, Bill Gray, Kevin Gray, Haley, Jackson, Jones, MacAfee, Ray, Stubblefield, Vogle and Wilson. Commissioners Baggett, Gregory and Spears were absent.
MINUTES OF PREVIOUS MEETING On motion by Commissioner DiOrio and second by Commissioner Brown , the minutes of the previous meeting were approved treated same as read, made a matter of record, and filed. The motion was approved by voice vote.
COMMUNICATIONS FROM COUNTY MAYOR Mayor Bradley presented Chris Traughber, Assessor of Property, with an award from the Tennessee Assessor Association where he was elected Middle Tennessee Assessor of the Year.
REPORTS The following reports were received, filed and approved by voice vote on motion by Commissioner Jones and second by Commissioner B.Gray: Highway, Trustee, Animal Control, Veteran Service, Financial, EMS, Solid Waste, Inmate Expense, Fire Service, Library and Planning and Zoning.
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REZONING RESOLUTIONS PUBLIC HEARING
A public hearing was not required at this meeting.
REZONING RESOLUTIONS
There were no rezoning resolutions at this meeting.
NEW RESOLUTIONS
BOND FOR FINANCE DIRECTOR (Jody Stewart)
Resolution number 022513003 a resolution to approve surety bond for Jody Stewart, Finance Director for Robertson County, Tennessee was presented. Commissioner Adcock made motion to approve and second by Commissioner Eden. Motion was approved by roll call vote. (Resolution and Roll Call included)
SICK TIME TO TRACY DeNOTE (Finance)
Resolution 022513004 a resolution to grant Finance Department employee, Tracy DeNote sick time was presented. Commissioner Couts made motion to approve and second by Commissioner Bryant. Motion was approved by roll call vote. (Resolution and Roll Call included)
SICK TIME TO BRAIN RAINS (Sheriff)
Resolution 022513005 a resolution to grant Sheriff Department employee, Brian Rains sick time was presented. Commissioner Couts made motion to approve and second by Commissioner Farmer. Commissioner Bill Gray made motion to make Jody Stewart, Finance Director, a member of this body, second by Commissioner K. Gray. Motion approved by voice vote. Stewart answered questions from Commissioners, followed by Commissioner Kevin Gray made motion to make Bill Holt, Robertson County Sheriff, a member of this body, second by Commissioner MacAfee. Motion approved by voice vote. Sheriff Holt told of how time was monitored to employees in his department. After much discussion, Commissioner DiOrio asked that the Personnel Committee look at creating a policy for granting sick time. Motion was approved by roll call vote. (Resolution and Roll Call included)
APPROVE DONATION/AMEND BRD OF ED GENERAL PURPOSE BUDGET (SHS Athletic Field)
Resolution 022513006 a resolution to approve donation and to amend the Robertson County Board of Education General Purpose Budget was presented. Commissioner Haley made motion to approve and second by Commissioner Garner. Motion was approved by roll call vote. (Resolution and Roll Call included)
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OCCUPATIONAL SAFETY AND HEALTH PROGRAM PLAN, DEVISE RULES AND REGULATIONS, AND TO PROVIDE FOR A SAFETY DIRECTOR AND
THE IMPLEMENTATION OF SUCH PROGRAM PLAN
Resolution 022513007 was a resolution that should have been an exhibit to resolution 022513008. No roll call taken.
ROBERTSON COUNTY HAZARD MITIGATION PLAN DOCUMENT
Resolution 022513008 a resolution to for Robertson County, Tennessee to accept the Robertson County Hazard Mitigation Plan document was presented. Commissioner DiOrio made motion to approve and second by Commissioner Garner. Motion was approved by roll call vote. (Resolution and Roll Call included)
DECLARE SURPLUS PROPERTY (Sheriff) Resolution 022513009 a resolution to declare surplus property was presented. Commissioner Couts made motion to approve and second by Commissioner Jackson. Motion was approved by roll call vote. (Resolution and Roll Call included)
AMEND BUDGET YEAR ENDING JUNE 30, 2013 (Disposal)
Resolution 022513010 a resolution amending the budget of Robertson County, Tennessee for the fiscal year ending June 30, 2013 was presented. Commissioner Adcock made motion to approve and second by Commissioner Farmer. Motion was approved by roll call vote. (Resolution and Roll Call included)
AMEND BUDGET YEAR ENDING JUNE 30, 2013 (Maintenance)
Resolution 022513011 a resolution amending the budget of Robertson County, Tennessee for the fiscal year ending June 30, 2013 was presented. Commissioner Adcock made motion to approve and second by Commissioner Kevin Gray. Motion was approved by roll call vote. (Resolution and Roll Call included)
AMEND BUDGET YEAR ENDING JUNE 30, 2013 (Schools)
Resolution 022513012 a resolution amending the budget of Robertson County, Tennessee for the fiscal year ending June 30, 2013 was presented. Commissioner Adcock made motion to approve and second by Commissioner DiOrio. Motion was approved by roll call vote. (Resolution and Roll Call included)
AMEND BUDGET YEAR ENDING JUNE 30, 2013 (Schools)
Resolution 022513013 a resolution amending the budget of Robertson County, Tennessee for the fiscal year ending June 30, 2013 was presented. Commissioner Adcock made
motion to approve and second by Commissioner Bryant. Motion was approved by rollcall vote. (Resolution and Roll Call included)
OLD BUSINESS
No old business at this meeting.
NEW BUSINESS
Mayor Bradley told the Commissioners he would entertain a motion to make DanWhitlow, Director of Schools, a member of the body. Commissioner Bill Gray made themotion and second by Commissioner DiOrio. The motion was approved by voice vote.Mayor Bradley asked Mr. Whitlow and Sheriff Holt, who had previously been made amember of the body, to come forward and give details of expanding the School ResourceOfficer program in Robertson County Schools. After giving the details, Mr. Whitlow andSheriff Holt answered numerous concerns from the Commissioners about the costsassociated with the expansion of the SRO program.
ELECTION OF NOTARIES
The following were elected to the office of Notary Public on motion of CommissionerBill Gray and second by Commissioner Bryant: Amanda Adams, Stacey L. Allen, ToniaKay Allen, Lisa Baker, Terry Darold Davis, Darlene Denning, Mark E. Fullbright,Meredith E. Harper, Sandra L. Hilliard, Susan Denise Holden, Veronica Johnson, DonnaElaine McEwing, Robby Galen Osborne, Michael Bain Pafford, Kimberly M. Powell,Cheryl L. Smith, Amanda Taylor, Teresa L. Threatt, Lori West, Janis H. Williams andJana Michele Witten.
There being no further business, the meeting adjourned on motion by CommissionerBrown and second by Commissioner Bryant. Motion approved by voice vote.
-7/ ~/I~Howard R. Bradley,Co~
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Date and Time ofNew Session: 2_25-.2013 7_01_57 PM
Beginning Roll Call for New Session:Chair Bradley is presentAdcock 5th is presentBaggett 9th is AbsentBowens 12th is presentBrown 4th is presentBryant 7th is presentCouts l st is presentDiOrio 3rd is presentDorris 8th is presentDugger 5th is presentEden 2nd is presentFanner 12th is presentGarner 10th is presentB. Gray 9th is presentK. Gray lIth is presentGregory 3rd is AbsentHaley 11th is presentJackson l st is presentJones lOth is presentMacAfee 6th is presentRay 2nd is presentSpears 4th is AbsentStubblefield 8th is presentVogle 7th is presentWilson 6th is present
Number of Voters PRESENT for Roll Call: 22Number of Voters ABSENT for Roll Call: 3
RESOLUTION NO. 022513003
RESOLUTION APPROVING SURETY FOR BOND FOR APPOINTEDOFFICIAL
WHEREAS, an Official Statutory Bond for County Public Officials is providedfor by the Tennessee Code Annotated, subject to filing with and approval of theComptroller of the Treasury, State of Tennessee; and
WHEREAS, certain appointed County Officials are required to provide bond inaccordance with appropriate sections of Tennessee Code Annotated; now
BE IT RESOLVED by the Board of Commissioners for Robertson Countyassembled in regular session this February 25,2013 that Western Surety Company, uponapproval by other officials, is approved as surety for the County Public Officialhereinafter set forth, namely:
Jody Stewart, Finance Director, in the amount of $ 50,000
BE IT FURTHER RESOLVED said bond shall become effective for one (1) yearbeginning January 30,2013 and extending to January 30,2014; and
BE IT FURTHER RESOLVED this Resolution shall take effect from and after itspassage, the public welfare requiring it.
Passed this February 25,2013.
~/fHoward R. Bradley, County Ma.:If(l"r
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AdcockEden
5th Requested a Motion at: 7_06_27 PM2nd Seconded the Motion at: 7_06_27 PM
RESOLUTION 022513003 RESOLUTION APPROVING SURETY FOR BONDFOR APPOINTED OFFICIAL
Time of Vote: 7_07_00 PMType of Vote is Custom: 13 YEA Votes Needed to PassNote: Abstain Votes are NOT counted.
RESOLUTION TO APPROVE DONATION AND TO AMEND THE ROBERTSONCOUNTY BOARD OF EDUCATION GENERAL PURPOSE BUDGET
WHEREAS, Robertson County, Tennessee and/or the Robertson County Board of
Education is the owner of certain real property located on Highway 76 in Springfield, Robertson
County, Tennessee, said property referred to herein as the Springfield High School Campus
property consisting of a total of 65.5 acres, referred to herein as the "SHS property"; and
WHEREAS, there has been formed a community civic organization by the name of
"Springfield High School Athletic Association", referred to herein as "the Association", with the
purpose of said organization to promote the improvement and/or establishment of athletic fields
and improvements on the SHS property for the use by the High School athletic teams; and
WHEREAS, the present educational buildings on the SHS Property are located such that
there is substantial wooded property between the educational buildings and Highway 49 East,
with a copy of a current aerial photograph attached as Exhibit "A" hereto for reference; and
WHEREAS, the Association has engaged a local engineering firm to suggest the best
location of the various athletic fields on the campus, and the placement of those fields would
require the removal of some timber and clearing of the land in part from this wooded area on the
SHS property; and
WHEREAS, this plan has been reviewed by the County Building and Grounds
Committee and it is the purpose of this Resolution to establish a method by which this portion of
the SHS property may be partially clear-cut of trees, with any marketable trees disposed of and/or
sold, and for the Association to receive the benefit for its purpose of the net dollar amount that
RESOLUTION NO. 022513006
the County receives from the tree-cutting operation; and
NOW, THEREFORE, BE IT RESOLVED by the Robertson County Commission,
meeting in regular session this the hi5 day of Un,! Q f1.J-A ,2013, that the County
\lMayor and/or the Director of Schools is authorized to execute an agreement with a tree logging
service on behalf of the County to clear-cut and harvest those trees on the SHS property planned
for the athletic fields and to further harvest only the marketable timber on the remainder of the
SHS property in this area. Further, upon receipt of the net funds due the County, the County
Mayor and/or the Director ofSchools is further authorized to contract with and pay for further
clearing of the land and stumps using those net proceeds from the tree cutting. Expenditure for
said clearing contract shall not exceed the net proceeds to the County from the tree harvest.
These funds shall be handled and work orders issued as determined by the County Finance
Director's Office and Director ofSchools.
This authority granted by the County Commission is specifically conditioned upon full
approval of this plan by the Robertson County School Board.
Passed this the :615 day of i"but) ",A ,2013, to be effective upon the passage
ofa similar Resolution of the Robertson County SChoo~Board.
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022513008RESOLUTION NO. _
A RESOLUTION OF ROBERTSON COUNTY, TENNESSEE TO ACCEPT THEROBERTSON COUNTY HAZARD MITIGATION PLAN DOCUMENT
WHEREAS, the Robertson County Hazard Mitigation Plan is intended to provide a
strategy for developing actions that help reduce long-term risks to people and property from
natural hazard events in Robertson County and all cities within; and
WHEREAS, the Robertson County Hazard Mitigation Plan has been approved pending
formal adoption by the Tennessee Emergency Management Agency and the Federal Emergency
Management Agency for meeting the criteria stated in 44 CFR 201;
NOW, THEREFORE, BE IT RESOLVED by the Robertson County Commission,
meeting in regular session this the 25th day of February, 2013, that the Commission accepts and
adopts the Robertson County Hazard Mitigation Plan and assigns maintenance coordination to
Robertson County Emergency Management Agency.
Passed this the 25 th day of February, 2013, to be effective on the date of its passage, the
---z.1 {,., (i ~CO~YMAYOR--
I:~.i~~/SUSAN K. ATCHLEY - 6County Clerk
£x~ Ibjt+v 'l'et:;' #- 02,'2'313°PegisedRESOLUTION NUMBER -e;:; il ;; 2 :< Q97
January 2013
RESOLUTION TO ESTABLISH AN UPDATED OCCUPATIONAL SAFETY AND HEALTH PROGRAM PLAN,DEVISE RULES AND REGULATIONS, ANDTO PROVIDE FORA SAFETY DIRECTOR ANDTHEIMPLEMENTATION OF SUCH PROGRAM PLANWHEREAS, in compliance with PublicChapter 561 of theGeneral Assembly of theSlate of Tennessee for the year1972, the (City/County/etc) Robertson hereby updates theOccupational Safety andHealth ProgramPlanfor ouremployees.
WHEREAS, due tovariouschanges in subsequent years, it hasbecome necessary toamendthe program plantocomply withmorerecentstaterequirements.
NOW, THEREFORE,
SECTION 1. BE IT RESOLVED BYTHE (CouncillBoardJCity/County/etc Robertson, that therebe and is herebyamended as follows:
TITLE:Thissection shallbe known as "TheOccupational Safety andHealth Program Plan" for theemployees of RobertsonCounty Govemment
PURPOSE:The Robertson County Commission in electing to update theestablished Program Planwill maintain an effective andcomprehensive OCCupational safety and Health Program Plan for itsemployees and shall:
1) Provide a safe and healthfulplaceand condition of employment that includes:a) Top Management CommitmentandEmployee lnvolvement;b) Continually analyze the worksite10 identify all hazards and potential hazards;c) Develop and maintain methodsfor preventing or controlling the existingor potentialhazards; andd) Train managers, supervisors, and employees to understand and dealwith worksite hazards.
2) Acquire, maintain and requirethe use of safetyequipment, personal protective equipmentand devicesreasonably necessary to protectemployees.
3) Record, keep, preserve, and make available to the Commissioner of Labor and Workforce Development, orparsonswithin the Departmentof LaborandWorkforce Development towhom such responsibilities have beendelegated, adequate records of all occupational accidents and illnesses and personal injuries for properevaluation and necessary correctiveactionas required.
4) Consultwith the Commissionerof LaborandWorkforce Development with regard to the adequacyof theform and contentof records.
5) Consultwiththe Commissioner of Laborand Workforce Development, as appropriate, regarding safety andhealthproblemswhich are considered to be unusual or peculiarand are such that theycannot be achievedundera standard promulgated by the State.
6) Providereasonable opportunity for the participation of employees in the effectuation of the objectivesof thisProgram Plan, including the opportunity to makeanonymous complaints concerning conditionsor practices
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injuriousto employeesafetyand health.
7) Providefor educationand trainingof personnel for the fair and efficient administrationof occupationalsafetyand healthstandards, and provide for education and notification of all employeesof the existence of thisProgramPlan.
COVERAGE:The provisions of the Occupational safety and Health Program Plan for the employees of (City/County/etc)Robertson shallapplyto all employees of eachadministrative department, commission, board, dMsion,or otheragency whetherpart-time or full-time, seasonal or permanent
STANDARDS AUTHORIZED:The OCCupational Safetyand Healthstandards adopted bythe (City/county/ele) Robertson are the same as, but notlimited to, the Stateof Tennessee OCCupational Safety andHealth Standards promUlgated, or whichmay bepromulgated, in accordance withSection 6 of theTennessee Occupational Safetyand HealthAct of 1972 (T.CATrtfe 50,Chapter3).
VARIANCES FROMSTANDARDS AUTHORIZED:Uponwritten application to the Commissioner of LaborandWorkforce Development of the Stateof Tennessee, wemayrequestan ordergranting a temporary variance fromanyapproved standards. Applications for variances shallbe in accordance withRulesof Tennessee Department of LaborandWorkforceDeVelopment Occupational Safetyand Health, VARIANCES FROMOCCUPATIONAL SAFETYAND HEALTH STANDARDS, CHAPTER 080D-01-e2,as authorized by T.CA, Trtfe 50. Priorto requesting suchtemporary variance, we will notifyor servenotice to ouremployees, their designated representatives, or interested parties and present them withan opportunity for a hearing.The posting of noticeon the mainbulletin boardshallbedeemed sufficient noticeto employees.
ADMINISTRATION:
Forthe purposes of this resolution, (Nameof Official or Title) R.L. Douglas is designated as the Safety DirectorofOccupational safety and Health to performdutiesand to exercise powers assigned to plan,develop, and administerthis Program Plan. The safety Directorshalldevelop a plan of operation for the ProgramPlan in accordance withRules of Tennessee Department of LaborandWorkforce Development Occupational Safetyand Health, SAFETYANDHEALTH PROVISIONS FORTHE PUBLIC SECTOR, CHAPTER 0800-e1-eS, as authorized byT.eA, Trtfe 50.
FUNDING THE PROGRAM PLAN:Sufficient funds for administering andstaffing the Program Plan pursuant to this resolution shall be madeavailable asauthorized by the (City/County/ele) Robertson.
SEVERABILITY:SECTION 2. BE IT FURTHER RESOLVED that if anysection, sub-section, sentence, clause, phrase, or portion ofthis resolution is for any reason held invalid or unconstitutional byanycourtof competentjurisdlction, such portionshallbe deemedseparate, distinct, and independent provision, andsuchholding shall not affect the validity of theremaining portionshereof.
AMENDMENTS, ETC:
SECTION 3. BE IT FURTHER RESOLVED thatthis resolution shallteke effectfrom and after the date it shall havebeenpassed, properlysigned, certilied, and has met all otherlegalrequirements, and as otherwiseprovided by law,
2
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DiOrioGamer
3rd Requested a Motion at: 7_22_36 PM10th Seconded the Motion at: 7.-22_36 PM
RESOLUTION 022513008 A RESOLUTION OF ROBERTSON COUNTY,TENNESSEE TO ACCEPT THE ROBERTSON COUNTY HAZARDMITIGATION PLAN DOCUMENT
Time of Vote: 7_23_29 PMType of Vote is Custom: 13 YEA Votes Needed to PassNote: Abstain Votes are NOT counted.
A RESOLUTION AMENDING THE BUDGET OF ROBERTSON COUNTY, TENNESSEEFOR THE FISCAL YEAR ENDING JUNE 30, 2013
Be it resolved by the Board of Commissioners of Robertson County that the budget of RobertsonCounty for the fiscal year ending June 30, 2013 is hereby amended as follows:
NAME OFFUND I DEPARTMENT
ACCOUNTDESCRIPTION
ACCOUNTNUMBER
INCREASE(DECREASE)
Sanitation Fund 116Revenue AmendmentsNoneTotal Revenue Amendment
A RESOLUTION AMENDING THE BUDGET OF ROBERTSON COUNTY, TENNESSEEFOR THE FISCAL YEAR ENDING JUNE 30, 2013
Be it resolved by the Board of Commissioners of Robertson County that the budget of RobertsonCounty for the fiscal year ending June 30, 2013 is hereby amended as follows:
NAME OFFUND I DEPARTMENT
ACCOUNTDESCRIPTION
ACCOUNTNUMBER
INCREASE(DECREASE)
General Fund 101Revenue AmendmentsNone NoneTotal Revenue Amendment
A RESOLUTION AMENDING THE BUDGET OF ROBERTSON COUNTY, TENNESSEEFOR THE FISCAL YEAR ENDING JUNE 30, 2013
Be it resolved by the Board of Commissioners of Robertson County that the budget of RobertsonCounty for the fiscal year ending June 30, 2013 is hereby amended as follows:
NAME OFFUND I DEPARTMENT
ACCOUNTDESCRIPTION
ACCOUNTNUMBER
INCREASE(DECREASE)
School Fund 141Revenue AmendmentsNoneTotal Revenue Amendment
Expense AmendmentsRegular Instruction ProgramRegular Instruction ProgramOffice of the PrincipalCentral and Other ServicesOffice of the PrincipalMaintenance of PlantTotal Expense Amendment
Total Fund Balance Amendment o
Duly passed and approved this 25th day of February, 2013.-r. --- ~.i ,>: ,-/
~ ~/ -(/fA ~County Mayor
J~T,-~iA\~b~
AdcockDiOrio
5th Requested a Motion at: 7_26_27 PM3rd Seconded the Motion at: L26_27 PM
RESOLUTION 022513012 A RESOLUTION AMENDING THE BUDGET OFROBERTSON COUNTY, TENNESSEE FOR THE FISCAL YEAR ENDINGJUNE 30, 2013 (SCHOOLS)
Time of Vote: 7-.27_00 PMType of Vote is Custom: 13 YEA Votes Needed to PassNote: Abstain Votes are NOT counted.
Chair Bradley does not voteAdcock 5th voted: YBaggett 9th wasBowens 12th voted: y
Farmer 12th voted: yGarner 10th voted: YB. Gray 9th voted: YK. Gray l l th voted: YGregory 3rd wasHaley l l th voted: yJackson 1st voted: YJones 10th voted: yMacAfee 6th voted: yRay 2nd voted: YSpears 4th wasStubblefield 8th voted: y
Vogle 7th voted: YWilson 6th voted: y
Passed (21 Y - 0 N - 3 Absent)
Absent
Absent
Absent
RESOLUTION NO. 022513013
A RESOLUTION AMENDING THE BUDGET OF ROBERTSON COUNTY, TENNESSEEFOR THE FISCAL YEAR ENDING JUNE 30, 2013
Be it resolved by the Board of Commissioners of Robertson County that the budget of RobertsonCounty for the fiscal year ending June 30, 2013 is hereby amended as follows:
NAME OFFUND I DEPARTMENT
ACCOUNTDESCRIPTION
ACCOUNTNUMBER
INCREASE(DECREASE)
School Fund 141Revenue AmendmentsNoneTotal Revenue Amendment
