State of the Department12 September 2005

People

• Debra Goldberg joins us…welcome!

• All P&T cases successful

• Oliver McBryan retiring

• New search this year (JKB chair; please get involved)

• NB: 4 of the 5 faculty hired in CEAS last year were women

• Away on sabbatical/leave this year: Ken, Leysia, Oliver, Tammy, Alex W. (NB: this helps the budget; more later on this)

• Co-appointed faculty: Connors, Colunga, Hunter, Palmer, Vachherajani, Waite.

People, cont.

• Adjuncts, adjoints sorted out.

• Research faculty: Carzaniga, Cole (joint w/CSLR), Heimbigner, Mulligan, Pellom, Repenning, Ward (joint w/CSLR). Total allocation: 25% of our headcount.

• The term “headcount” is somewhat unclear, though, as the College doesn’t quite know how to count our ICS faculty. Working on this.

• Other CS/ICS issues: salary disparity, College budget formulae. Working on this, too.

• Junior-faculty mentoring/progress review program running well.

• Nominated people for college, university, national awards (e.g., BFA)

• Other honors: Bobby, Andrzej, Hal, Alex, Henry, Mike E, …

Amer Diwan, Rick Han and John Black just became our 7th, 8th, and 9th “Young Investigator” Award winners (NSF, Packard Foundation, etc.)

SIGACT

Alex Wolf

Hal Gabow

1/6th of CS faculty > 3.5 on FCQ, and many have won University and College teaching awards.

Two of the 35 Special Interest Groups of the ACM are chaired by CU/CS faculty:

People, cont.

• Brought staff-related policies and paperwork into compliance w/CU rules (position descriptions, ratings, etc.)

• PatW hired, Steph moving into supervisory role, Schenk & Dehus running CSOps and CSELOps, respectively (+ LLAs).

• CSUAC involvement in Department affairs continues: CSEL, peer tutoring, point-of-contact/liason, long-range planning, PRP, ….. (Jeavons now leading it)

• Thanks to grad students who served on committees last year

Physical Plant:

• ECOT 1B systems lab reaching completion

• CSOps now in 727

• various OT office swapping

• CSEL complex renovated

• some other grad labs renovated

• BuffOne card access system

• College machine room (2B80) renovation still underway

• poptop may come back onto front burner; working on this…

The budget: Big picture

-$700,000

-$600,000

-$500,000

-$400,000

-$300,000

-$200,000

-$100,000

$0

$100,000

$200,000

$300,000

2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

revenues - expenses(as of Fall 2003)

projection

debt reduction @ $30-50K/year…..

-$700,000

-$600,000

-$500,000

-$400,000

-$300,000

-$200,000

-$100,000

$0

$100,000

$200,000

2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

The budget: Big picture

(as of Fall 2004)

projection

The budget: Big picture

(as of Fall 2005)

projection

-$700,000

-$600,000

-$500,000

-$400,000

-$300,000

-$200,000

-$100,000

$0

$100,000

$200,000

2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

debt reduction @ $50K/year…..

Budget: The numbers

Revenues Expenses

FY 02/03 3,170,447 3,517,320

FY 03/04 3,434,447 3,307,196

FY 04/05 3,155,739 2,964,943

FY 05/06 3,329,300 3,210,910

Color code: red = projection

How the budget divides up:

03/04 Faculty salaries Operating expensesRevenue 2,445,845 988,602Expense 2,254,753 1,052,442

04/05 Faculty salaries Operating expensesRevenue 2,415,832 739,907Expense 2,126,206 838,736

05/06 Faculty salaries Operating expensesRevenue 2,562,100 767,199Expense 2,328,495 882,415

Take-away messages: • Operating expenses always larger than operating revenues• Sabbaticals, leaves, unfilled positions, etc. are critical to our budget health.

How the revenues are distributed:

Category FY 02/03 FY 03/04 FY 04/05 FY 05/06

Fac salaries 2,222,207 2,445,845 2,415,832 2,562,100Staff 156,730 203,027 219,726 216,024ICR 155,769 164,252 181,796 174,814Oper/instr/etc. 635,741 621,323 338,385 376,362

Total 3,170,447 3,434,447 3,155,739 3,329,300

(from Rob’s spreadsheet, whose inputs are FTEs, SCH, # majors, etc.)

College Budget FormulaCollege Budget Formula

Gen. funds to depts (besides fac salaries) FY02: $4.7M → FY05: $5.7M (+21%)

ICR = 0.15 x ICR generated ($1.2M)

TAs = (dept SCH/tot SCH) x tot TA$ (2.5M)

Oper = (0.33 dept fac/tot fac + 0.67 dept SCH/tot SCH) x tot oper $ ($0.5M)

Capital = (dept ugrad/tot ugrad) x tot cap $ ($0.1M)

Instr = $15,000 x # faculty short, from SCH ($0.1M)

Staff = based on ICR, # faculty, # students ($1.3M)

Mini-tutorial on College Budget

Grants$37.1M (53%)

Aux. Funds$2.3M (3%) Gen. & Ren.

$26.6M (38%)

Gifts$4.1M (6%)

FY05 source breakdown of general fundsTuition & Fees: 20.2M (29%) State: 4.1M (6%) ICR: 2.3M (3%)

FY05 college expenditure total: $70.1M

Continuing General Fund BudgetContinuing General Fund Budget

Continuing budget roster:

Departments: $19.3M, Programs: $1.2MDean’s Office: $5.3M (~$3.8M to depts/progs)

Category Cont. Budget Expenditures

Faculty & Exempt 17,202K 18,263K

Class. Staff 2,031K 2,383K

Grad Salary 1,306K 1,562K

Grad Tuition 1,300K 1,129K

Operating 3,116K 3,153K

Financial Aid 98K 358K

Capital 779K 593K

Total 25,835K 27,442K

How we spend money:

Category FY 03/04 FY 04/05 FY 05/06

Rostered fac salaries 2,320,419 2,126,206 2,328,495Research fac salaries 0 0 51,293Instructor salaries 182,014 127,264 114,080 Staff 205,195 225,873 228,295GRAs 113,337 15,698 0TAs & graders 342,157 300,377 352,471

Other stuff* 157,687 191,634 136,275 (*broken out on following slides)

old startup commitments

“Other stuff:”

$0

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

CSEL AdministratorEarn LearnsFaculty RecruitingHSHI AwardsRenovationsEmployee AwardsHourly WagesOffice SuppliesParking PermitsTelecom Equip

Rental

Telecom Equip

Maint

Toll ChargesPostage/FedEx

FY 2003 - 2004FY 2004 - 2005

FY 2005 - 2006

“Other stuff:”

$0

$20,000

$40,000

$60,000

$80,000

$100,000

Prt/Pub/CopiesHonarariaMoving and StorageSubscrpts/Books/ScoresBuilding Maint RepairEquipment < 5000Official FunctionsDues/MembershipTravel Other Oper Equip

Rental

Misc TuitionCSOps

FY 2003 - 2004FY 2004 - 2005FY 2005 - 2006

Budget-related projects

• Got some of debt forgiven (~$100K)• Got the payback time horizon lengthened for the rest • But then the guard changed…more on this later.• Rostered Bruce ($87K off the GF)• Streamlined CSOps • Reduced instructor costs (building on Clayton’s start)

• Instituted new AY policy (not much coming in; need to work on this)

• Course fees (~$40K)• Senior Project course fees• Endowments (e.g., Patrick Martin scholarship)

• Again, it helps the budget when people* take leaves & sabbaticals

* whose salaries are rostered in CS

Budget: improvements this year:

• Have real dollars in accounts to cover promises

• Better TA support

• Better grader support

• Some grant matching

• Some renovation/facilities projects

• Instructors for popular courses that no one can/will teach

• Using course fee revenue to buy software, hardware for CSEL

Undergraduates:• 328 majors in 05/06 (82+42+69+135)• 102 BS degrees awarded in 04/05 • The trends:

0

100

200

300

400

500

600

1992 1994 1996 1998 2000 2002 2004

Majors

Significant recruiting effort!

Trends, part II:

0

100

200

300

400

500

600

700

800

1999 2000 2001 2002 2003 2004 2005

CSCI 1300

Effects of undergrad enrollment on our budget:

$942,638 $816,677 $792,686

$717,796 $685,879

$-

$250,000

$500,000

$750,000

$1,000,000

$1,250,000

$1,500,000

04_05 05_06 06_07 07_08 Steady state(or bottom?)

What our operating budget would be, given current ugrad enrollment trends, if everything else remained constant (i.e., research, grad program, faculty headcount, Rob’s formulae, …)

Research Funding:

$5,960,513

$4,873,605

$4,190,546$4,232,835$4,479,081

$3,514,837

$5,262,491

1998 1999 2000 2001 2002 2003 2004

(yearly expenditures, including indirect costs)

How the revenues are distributed:

Category FY 02/03 FY 03/04 FY 04/05 FY 05/06

Fac salaries 2,222,207 2,445,845 2,415,832 2,562,100Staff 156,730 203,027 219,726 216,024ICR 155,769 164,252 181,796 174,814Oper/instr/etc. 635,741 621,323 338,385 376,362

Total 3,170,447 3,434,447 3,155,739 3,329,300

(from Rob’s spreadsheet, whose inputs are FTEs, SCH, # majors, etc.)

Research funding: Sources

Univ.Sub.Army

DOE

DOIOther

U. of Santa Barbara

NSF

UCAR

Army Research Office $270,000

Department of Energy - DOE $668,596

National Business Center - DOI $756,120

National Science Foundation $12,389,686

UCAR $1,308,731

Univesity of Santa Barbara $1,281,026

Other $1,939,264

University Subcontracts $784,181

Issue: monoculture…Issue: monoculture…(totals of all active grants)

Research funding in 2002:

Navy

Other

DOE

Air Force

DOI

Army

Univ. Sub.

NSF

Air Force $1,020,471

Army Research Office $408,561

Department of Energy $211,734

National Business Center - DOI $270,000

National Science Foundation $14,175,447

Navy $2,330,748

Other $642,925

University Subcontracts $2,210,910

Dean education projects:

• Understand the current CS funding climate, take it into account (e.g., for jr fac), and help us change it for the better by working at the Deans/National level, and maybe with the CRA. Have gotten him to understand that NSF doesn’t want us to simply spam them with more proposals.

• Understand the ICS pressures and issues, and change policies accordingly. Have gotten him to change the CEAS budget formula so it counts all SCH equally.

• Be proactive about investing in CS, so we don’t get behind the curve next time and end up buying in a seller’s market, under enrollment pressure. He is now aware of this, and has been giving us back our slots even though our enrollment/ICR/etc. are dropping.

• Understand and help us take advantage of cross-fertilization opportunities (e.g., CIMB). He has gone to bat for us at higher levels w.r.t. this — e.g., startup help.

Things that had fallen by the wayside a year ago:

• Advisory board: met for PRP• Affiliates program: still by wayside; need help• Other industry outreach: IBM, STek, Microsoft, Sandia, Sun…

• Fundraising: underway- senior projects endowment- poptop

- LLAs for CSEL- lab endowments- scholarships

On the horizon:

ERC visit to finish up PRP (thanks to Clayton & Buzz for running this)

Further state funding cuts (flat this year b/c of tuition hike; refs C & D would make a huge difference here)

Enrollment drops

Extramural funding drops • $6,982 less ICR this year• Horrible NSF success %s• Need to branch out to other agencies• We need everyone to start pulling their weight wrt grants. Our resources ($, positions, space) ride on it! • Consider a pre-review committee, like Biochem has?

FY05 External Expenditures and FY05 External Expenditures and AwardsAwards

Dept.

Grant Grant Gift/AwardAwards Expend. Expend. #FTE

AES

ChBE

CEAE

CS

ECE

ME

Other

11.1 M 10.2 M 0.1 M 25.0

7.9 M 6.2 M 1.7 M 16.5

4.6 M 4.9 M 0.5 M 33.5

5.2 M 5.1 M 0.4 M 26.4

4.8 M 4.2 M 0.4 M 39.0

4.1 M 3.6 M 0.2 M 20.5

1.6 M 2.0 M 2.1 M 3.0

Total 39.3 M 36.3 M 5.4 M 163.9

On the horizon, cont.:

• “CS+X”

• The rest of the world is learning what computing can do for them, and we need to be proactively involved in that

• Add outsourcing to that picture: • many (most?) isolated programming jobs will go overseas• jobs that involves communication, interdisc teamwork less likely to be offshored

• Is the traditional CS core adequate job preparation in this climate?

• What’s the role of ABET/accreditation/assessment in all of this?

• And what about the ITLL? (<100 SCHs for CS, vs. >5000 for Aero)

Things to think about during our retreat in January…

Retreat:

12 January 2006, probably 9am-4pm or some such, off campus

Facilitator: Stan Deetz, Communications

Goal: pick a few topics, assess where we are wrt them, and produce a plan for the future

Series of Friday lunches to plan and do homework (9/9, 10/28, 12/9)

Some topics that came up last Friday:- identity- undergrad program- grad program- diversity- outreach- ways to increase resources- strategic faculty hiring- …

Fall 2003:

Fall 2004:

Fall 2005:

Fall 2005:

Budget-related projects

• Got some of debt forgiven (~$100K)• Got the payback time horizon lengthened for the rest • But then the guard changed….• Rostered Bruce ($87K off the GF)• Streamlined CSOps (budget dropped from $285K to $103K, $40K of which is paid by dept)• Reduced instructor costs (building on Clayton’s start)

• Instituted new AY policy (not much coming in; need to work on this)

• Course fees (~$40K)• Senior Project course fees• Endowments (e.g., Patrick Martin scholarship)

• Again, it helps the budget when people* take leaves & sabbaticals

* whose salaries are rostered in CS

“deficit resolution plan”

ICR:

We get ~$175K (23% of operating budget).

Department used to return some of that to individual PIs.

That policy changed in 2002 because of budget deficit: department absorbed all ‘banked’ ICR and stopped returning any.

Would obviously be better to return some, and execcomm has been discussing that for two years. Helps the people who bring in those grants to get their work done.

We always get frightened by the trends:

Grants$37.1M (53%)

Aux. Funds$2.3M (3%) Gen. & Ren.

$26.6M (38%)

Gifts$4.1M (6%)

$5,960,513

$4,873,605

$4,190,546$4,232,835$4,479,081

$3,514,837

$5,262,491

1998 1999 2000 2001 2002 2003 2004

$942,638 $816,677 $792,686

$717,796 $685,879

$-

$250,000

$500,000

$750,000

$1,000,000

$1,250,000

$1,500,000

04_05 05_06 06_07 07_08 Steady state(or bottom?)

ICR:

This year I think we can give some back…iff we can get that $50K/year payback formalized in a written deficit resolution plan.

More on this as soon as I know.

(Also depends on unforeseen budget hit wrt research faculty salary)