STATEMENT
of
ACCOUNTS
2000 - 2001
F I N A N C I A L M A N A G E M E N T S E R V I C E S
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
S T A T E M E N T O F A C C O U N T S
2 0 0 0 - 2 0 0 1
This statement of accounts is produced in accordance with the current legislation and in particular with the
Accounts and Audit Regulations 1996
The District Auditorrsquos opinion on the Accounts is included within the statement
I confirm that the Statement of Accounts presents fairly the financial position of the authority at the accounting date and its income and
expenditure for the year then ended
R A COOMBER CPFA
Chief Executive and Director of Finance
Date 20th December 2001
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
AUDITORrsquoS REPORT TO SOUTHWARK BOROUGH COUNCIL
We have audited the statement of accounts on page 2 and pages 7 to 48 which has been prepared in accordance with the accounting policies applicable to local authorities as set out on pages 7 to 10 and 45 to 46
Respective responsibilities of Chief Finance Officer and Auditors
As described on page 2 the Responsible Finance Officer is responsible for the preparation of the statement of accounts Our responsibilities as independent auditors are established by statute the Code of Audit Practice issued by the Audit Commission and our professionrsquos ethical guidance
We report to you our opinion as to whether the statement of accounts presents fairly the f inancial position and results of operations of the Council
Basis of opinion
We carried out our audit in accordance with the Audit Commission Act 1998 and the Code of Audit Practice issued by the Audit Commission which requires compliance with relevant auditing standards
Our audit included an examination on a test basis of evidence relevant to the amounts and disclosures in the statement of accounts It also included an assessment of the signif icant estimates and judgements made by the Council in the preparation of the statement of accounts and of whether the accounting policies are appropriate to the Councilrsquos circumstances consistently applied and adequately disclosed
We planned and performed our audit so as to obtain all the information and explanations which we considered necessary in order to provide us with suff icient evidence to give reasonable assurance that the statement of accounts is free from material misstatement whether caused by fraud or other irregularity or error In forming our opinion we also evaluated the overall adequacy of the presentation of information in the statement of accounts
Opinion on the Authorityrsquos accounts
In our opinion the statement of accounts presents fairly the f inancial position of Southwark Borough Council at 31 March 2001 and its income and expenditure for the year then ended
Opinion on the Pension Fund accounts
In our opinion the statement of accounts presents fairly the f inancial transactions of Southwark Borough Councilrsquos Pension Fund during the year ended 31 March 2001 and of the amount and disposition at that date of its assets and liabilities other than liabilities to pay pensions and benefits after the end of the scheme year
Certificate
We certify that we completed the audit of the accounts in accordance with the requirements of the Audit Commission Act 1998 and the Code of Audit Practice issued by the Audit Commission
District Audit Millbank Tower
____________________ Derek Elliott
Millbank London SW1P 4QP
District Auditor 21 December 2001
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
TABLE OF CONTENTS
Page
Statement of Responsibilities for the Statement of Accounts 2
Foreword 3
Statement of Accounting Policies General Principles 7 Compliance with Accounting Standards 7 Capital Accounting 8 Related Party Transactions 10
Consolidated Revenue Account 11 Best Value Accounting Statement 13 Local Government Act 1986 Section 5 Publicity Account 15
Housing Revenue Account 19
Consolidated Balance Sheet 22 Statement of Total Movement in Reserves 30 Miscellaneous Trust Funds 33
Collection Fund Accounts 37
Cash Flow Statement 40
Pension Fund 43
Glossary 49
1
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STATEMENT OF RESPONSIBILITIES FOR THE STATEMENT OF ACCOUNTS
The Councilrsquos responsibilities
The Authority is required
To make arrangements for the proper administration of its f inancial affairs and to ensure that one of its off icers has the responsibility for the administration of those affairs In Southwark that off icer is the Chief Executive and Director of Finance
To manage its affairs to secure economic eff icient and effective use of resources and safeguard its assets
The Chief Finance Officerrsquos responsibilities
The Chief Executive and Director of Finance is responsible for the preparation of the Authorityrsquos statement of accounts which in terms of the CIPFALASACC Code of Practice on Local Authority Accounting in Great Britain (lsquothe Codersquo) is required to present fairly the f inancial position of the Authority at the accounting date and its income and expenditure for the year ended 31st March 2001
In preparing the statement of accounts the Chief Executive and Director of Finance has
selected suitable accounting policies and then applied them consistently
made judgements and estimates that were reasonable and prudent
stated whether applicable accounting standards have been followed subject to any material departures disclosed and explained in the statement of accounts
complied with the Code
kept proper accounting records which were up to date and
taken reasonable steps for the prevention and detection of fraud and other irregularities
2
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FOREWORD
1 This foreword provides a brief explanation of the f inancial aspects of the Councilrsquos activities and draws attention to the main features of the Councilrsquos f inancial position at 31st March 2001
2 The Councilrsquos Accounts for the year 200001 are set out in the following pages They consist of
reg The Consolidated Revenue Account ndash the Councilrsquos main revenue account covering income and expenditure on all services
reg The Best Value Accounting Statement ndash an alternative presentation of the Councilrsquos Total Cost of Services in accordance with Best Value principles and allowing consistent comparison between local authorities
reg The Housing Revenue Account ndash which shows income and expenditure on Council Housing
reg The Consolidated Balance Sheet ndash which sets out the f inancial position of the Council as at 31st March 2001
reg The Cash Flow Statement ndash which summarises the inflows and outflows of cash arising from transactions with third parties for revenue and capital purposes
reg The Trust Fund balances ndash which show the movements and the f inal balances on the various trusts and bequests administered by the Council
reg The Direct Service Organisations Accounts
reg The Collection Fund ndash which shows transactions of the charging authority relating to Non-Domestic Rates and Council Tax and the way these have been distributed to preceptors and the General Fund It also shows residual transactions relating to Community Charge
reg The Pension Fund ndash which sets out the f inancial position of the Councilrsquos Pension Fund
3 The attached Statements of Accounting Policies and various notes support these Accounts
3
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FOREWORD
4 THE REVENUE BUDGET
41 The table below shows how the actual expenditure for the year excluding the Housing Revenue Account differs from that budgeted
Budget Actual Difference pound000 pound000 pound000
Net Expenditure on Services 309091 309660 569
Collection Fund Deficit 4005 4006 1
313096 313666 570 Less Income shyRevenue Support Grant (193463) (193467) (4) Business Rates (64389) (64389) 0 Council Tax (59144) (59144) 0
Net deficit(surplus) for the year (3900) (3334) 566
Balance at 1st April 2000 (4666) (4666) 0
Balance at 31st March 2001 (8566) (8000) 566
42 In 200001 on a budget of pound309091 million there was an overall surplus on the General Fund of pound3334 million compared to an estimated surplus of pound3900 million The surplus increases the balances at 31st March 2001 to pound8000 million
5 CAPITAL
51 The Council has set a de minimis of pound10000 for the valuation of f ixed assets (pound1000 for DSO assets)
52 In 200001 the Council spent pound91293 million on capital projects including pound54323 million on Council dwellings and other housing
53 This expenditure was f inanced from borrowing (50) with the permitted proportion from the sale of assets (14) grants and other contributions (25) and contributions from revenue meeting the remainder
4
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FOREWORD
6 ARREARS
61 Detailed below are the levels of arrears on recurring debt as at 31st March 2001
Housing rents Homelessness Community charge Non domestic rates Council Tax Other debtors
31301 31300 Gross Payments Net Net
arrears in advance Arrears Arrears poundm poundm poundm poundm
332 (29) 303) 298 31 00 31) 22 03 00 03) 03 83 (99) (16) 16
246 (34) 212) 224 296 (21) 275) 305
991 (183) 808) 868
62 The f igures for arrears on hostel rents in 200001 are now included in homelessness rather than housing rents 199900 has now been restated for this change The f igures were previously shown as housing rents pound307 million and homelessness pound13 million
63 The Councilrsquos level of provisions for the write-off of arrears has increased by pound122 million in 200001
31301 31300 poundm poundm
Housing rents 249 244 Homelessness 32 23 Council Tax 180 176 Community charge 03 03 Other 279 175
743 621
64 No provision is made for NNDR arrears since no cost of NNDR should fall on the Council
5
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FOREWORD
7 FUTURE COMMITMENTS
CAPITAL PROGRAMME
71 The Council plans its capital programme on a f ive-year cycle ie current year plus four further years The authorised capital programme for the next four years amounts to pound3528 million of which pound1556 million has been committed The remainder of the authorised programme is made up of pound1167 million on identif ied schemes due to start in 200102 or later years pound92 million on grants and advances and pound713 million allocated to approved blocks of schemes against which individual schemes will be progressed during those four years
72 This future commitment can be analysed over the Councilrsquos services as follows
Service Contractually Committed Expenditure
poundm
Housing Regeneration and Environment excluding Leisure Education Social Services Leisure
901 263 324 01 67
Total committed programme 1556
6
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STATEMENT OF ACCOUNTING POLICIES
1 GENERAL PRINCIPLES
11 The general principles adopted in compiling and presenting these accounts are those contained in The Code of Practice on Local Government Accounting in Great Britain Statement of Recommended Practice (SORP) 2000 the Best Value Accounting Code of Practice and all other relevant legislation and statements of good practice
2 COMPLIANCE WITH ACCOUNTING STANDARDS
21 These statements comply with all relevant accounting standards with the exception of the following
reg SSAP 6 Extraordinary items and prior year adjustments Legislation does not empower local authorities to credit capital receipts to the General Fund Capital receipts are applied to repay outstanding loan debt f inance new capital expenditure or remain unapplied at the end of the f inancial year A statement is included at Note 173 to the Consolidated Balance Sheet (page 31)
reg SSAP 1 amp 14 Accounting for associated companies and group accounts It has not been possible to comply with this standard completely in respect of the many smaller companies and trusts in which the Council has a minority interest
reg SSAP 24 Accounting for pension costs The Council is inhibited by law from complying with this standard However in 200001 the Council paid a contribution of pound1673 million into the Pension Fund In addition it contributed pound306 million into other pension schemes Considerably increased contributions have been required since 199293 and will continue to be required in future years Further details are given under the Pension Fund accounts on page 45 and the notes to the Consolidated Revenue Account on page 16
reg SSAP 9 Stocks and long term contracts Stock held is not currently valued at the lower of cost or net realisable value but is valued in the accounts at the latest invoiced price
reg Treatment of long term loans due to be repaid The Council has not complied with the requirement to transfer long term loans due to be repaid in the next 12 months to current liabilities since this would distort the balance sheet and comparisons between the f inancial years
DEBTORS AND CREDITORS
22 The accounts are compiled on a system of recognising income and expenditure attributable to the year Therefore if goods or services have been received in the old f inancial year they are accounted for accordingly Likewise income that is due in for goods and services relating to the old f inancial year is accounted for in 200001 If any government grants are due then they are accounted for in the period to which they relate
23 Where the amount due is unknown then an estimated amount has been allowed for
24 All interest payable on external borrowing and interest receivable on investments are accounted for in the period to which they relate
7
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STATEMENT OF ACCOUNTING POLICIES
RESERVES AND PROVISIONS
25 The Consolidated Balance Sheet contains a number of reserves and provisions Provisions are sums set aside for liabilities that are likely to arise but the exact timing and amounts are unknown Reserves are for monies set aside for meeting future expenditure that is non-specif ic at this moment in time
REPAYMENT OF DEBT
26 The Council administers a Consolidated Advances and Borrowing Pool as allowed under the Local Government and Housing Act 1989 All loans raised under these powers are paid into the pool and are advanced to meet capital expenditure on the various Council services
27 Each year the Council is required to charge to revenue a minimum amount for debt redemption as specif ied in the Local Government and Housing Act 1989
ALLOCATION OF CENTRAL ADMINISTRATION EXPENSES OVER SERVICES
28 There has been an allocation of Central Administrative Expenses over all services based on Service Level Agreements Any surpluses or deficits on these internal trading accounts are taken to the General Fund
BASIS OF VALUATION OF INVESTMENTS
29 All investments are shown at their cost price including brokerage and fees
WORKS IN PROGRESS STOCKS AND STORES
210 Works in progress are generally valued at cost (except for the stores element which is valued at average price) However if a DSO has carried out works then they are shown at the lower of valuation or cost
211 Stocks and stores are recorded and charged in the accounts at average price
3 CAPITAL ACCOUNTING
FIXED ASSETS
31 All expenditure on the acquisition creation or enhancement of f ixed assets is capitalised on an accruals basis in the accounts provided that the f ixed asset yields benefits to the Council and the services it provides for a period of more than one year This excludes expenditure on routine repairs and maintenance of f ixed assets that are charged direct to service revenue accounts
8
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STATEMENT OF ACCOUNTING POLICIES
32 Fixed assets are valued on the basis recommended by CIPFA and in accordance with the Statement of Asset Valuation Principles and Guidance notes issued by The Royal Institution of Chartered Surveyors (RICS) Fixed assets are classif ied into the groupings required by the 2000 Code of Practice on Local Authority Accounting
reg Land operational properties and other operational assets are included in the balance sheet at the lower of net current replacement cost and net realisable value
reg Non-operational assets investment properties and assets that are surplus to requirements are included in the balance sheet at the lower of net current replacement cost and net realisable value
reg Infrastructure assets and community assets are included in the balance sheet at historical cost net of depreciation
33 Revaluations of f ixed assets are undertaken on the basis of a 5-year rolling programme although material changes to asset valuations will be adjusted in the interim period should they occur Any surpluses or deficits from revaluation are taken to the Fixed Asset Restatement Reserve
34 Assets acquired under f inance leases are also capitalised in the Councilrsquos accounts together with the liability to pay future rentals Rental payments under f inance leases are apportioned between the f inance charge and the principal element ie the reduction of the liability to pay future rentals The f inance element of rentals is charged to the Asset Management Revenue Account The Council has no f inance leases at this time
35 Rentals payable under operating leases are charged to revenue on an accruals basis
36 Income from the disposal of f ixed assets is accounted for on an accrual basis Such income that is not reserved for the repayment of external loans and forms part of the capital f inancing reserve and has not been used is included in the balance sheet as usable capital receipts
DEPRECIATION
37 Depreciation is provided for on all f ixed assets with a f inite useful life (which can be determined at the time of acquisition or revaluation) according to the following policy
reg all assets are charged with depreciation unless the amount of depreciation is immaterial
reg newly acquired assets are depreciated from the year following acquisition although assets in the course of construction are not depreciated until they are brought into use and
reg depreciation is calculated on a straight-line basis
CHARGES TO REVENUE
38 All Council accounts are charged with a capital charge for all f ixed assets used in the provision of services The total charge covers the annual provision for depreciation plus a capital f inancing charge determined by applying a specif ied notional rate of interest to net asset values The charge made to the Housing Revenue Account is an amount equivalent to the statutory capital f inancing charges
9
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STATEMENT OF ACCOUNTING POLICIES
39 The Asset Management Revenue Account contains the reversing entry for these transactions thereby ensuring there is no overall net effect on the Accounts
DEFERRED CHARGES
310 Deferred charges represent expenditure that may properly be capitalised but does not result in the acquisition or increased value of a tangible f ixed asset Deferred charges are written back to revenue over a period not exceeding f ive years
311 Where the deferred charge forms part of a phased project or part of a bid for external or joint f inance amortisation to revenue will not commence until completion of the project
GOVERNMENT GRANTS AND CONTRIBUTIONS
312 Where the acquisition of a f ixed asset is f inanced either wholly or in part by a government grant or other contribution the amount of the grant or contribution is credited initially to the grants deferred account Amounts are released to the Asset Management Revenue Account over the useful life of the asset to match the depreciation charged on the asset to which the grant relates
4 RELATED PARTY TRANSACTIONS
41 The Council is required to disclose details of its f inancial relationship with related third parties This has been defined as where the related party has or is perceived to have real influence over any transaction between the parties
42 In addition to maintaining the register of membersrsquo interests the Council has obtained specif ic declarations from councillors ex councillors and chief off icers for the f inancial year 200001 Of the 79 declarations requested 9 councillors were members of various local voluntary organisations receiving grant aid totalling pound566000 from the Council in 200001 All of these transactions are with the Council There were no transactions involving central government joint ventures joint venture parties nor other bodies precepting on the Council Tax A summary of the transactions is available separately
43 2 councillors have not returned declarations
44 The Council register of membersrsquo interests is available for inspection together with their declarations of any related party transactions at Peckham Town Hall
5 GRANT CLAIMS
51 The Accounts are prepared on the basis of accruals for claims of grants from central government At the time of signing the Accounts a number of end-of-year grant claims had not been f inalised including material claims such as Housing Subsidy Housing Benefits Subsidy Asylum Seekers and others The Accounts are therefore presented using the best estimates available Any audit amendments to these claims may have a material effect on the Accounts presented
10
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED REVENUE ACCOUNT
This account shows the net spending on the Councilrsquos services It shows how this revenue was f inanced and transfers tofrom reserves
200001 199900 Notes Expenditure Income Net Net
Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Education 217919 (79784) 138135) 127451 Early years 1 11368 (2345) 9023) 8977 Social Services 154289 (60037) 94252) 91657 Housing Services 65183 (45498) 19685) 19129 Highways and Transportation 10666 (1386) 9280) 12406 Other services ndash Leisure services 28346 (3155) 25191) 26932 ndash Waste Management 9717 (3861) 5856) 5501 ndash Environmental Health 4267 (652) 3615) 4374 ndash Street Cleansing 4151 (22) 4129) 3725 ndash Planning amp Regeneration 2 19343 (11591) 7752) 9390 ndash Other 3 41783 (24215) 17568) 15973
Corporate Management 4742 0 4742) 4027 Unallocated central overheads 4 9379 0 9379) 8806
Net Cost of General Fund Services 5 581153 (232546) 348607) 338348
Housing Revenue Account 283089 (289509) (6420) 7171
Net Cost of Services 6-12 864242 (522055) 342187) 345519
Net (surplus)loss on internal trading accounts 1284) (580) Interest Receivable (4071) (2814) Transfers to(from) AMRA 13 3056) (11476) Excess of depreciation over MRP 14 (24532) (8000) Deferred Credit (803) (3484) Amounts due to precepting authorities 11720) 10131
Net Operating Expenditure 328841) 329296
Appropriations HRA deficit transferred from the HRA Fund 6420) (7171) Contributions to(from) earmarked reserves (10967) (3857) Contributions to(from) capital reserves ndash Financing capital expenditure 82) 1686 ndash Deferred Charges (8061) (7385) ndash Deferred Grants 5065) 3686 ndash Leasing Adjustment 0) 1624
Amounts to be met from Government Grants amp Taxation 321380) 317879
Sources of Finance Council Tax payers (70864) (68157) Deficit from previous years Collection fund 4006) 2089 General Government Grant (193467) (192011) Contributions from non domestic pool (64389) (56859) Other 0) 0
Net General Fund (Surplus)Deficit (3334) 2941
Balance Brought Forward (4666) (7607)
Balance Carried Forward (8000) (4666)
11
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NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
1 EARLY YEARS EXPENDITURE
11 Expenditure on Early Years is controlled by a joint committee Expenditure of pound6570k (pound6527k in 199900) was incurred under Social Service powers and pound2453k (pound2450k in 199900) was incurred under Education powers
2 BUILDING CONTROL FEE EARNING ACCOUNT (BCFE ACCOUNT)
21 The Local Authority Building Control Charging Regulations require the disclosure of information regarding the setting of charges for the administration of the building control function namely income expenditure and net surplus or deficit These regulations require local authorities to break even on their building control account over a three-year period
22 Certain activities carried out by the building control service is either non-chargeable or outside the remit of the regulations The statement below therefore splits the BCFE account into chargeable and non-chargeable activities
Chargeable Non Total Chargeable Building
Control pound pound pound
Expenditure Employees 532383) 171864) 704247) Premises 85511) 17998) 103509) Transport 16830) 6473) 23303) Supplies amp Services 56344) 111231) 167575) Support Services 71400) 17850) 89250)
Total Expenditure 762468) 325416) 1087884)
Income Building Control Fees (1058141) (1058141) Other Income (455) (97132) (97587) Deferred Income transfers (393896) (393896)
Total Income (1452492) (97132) (1549624)
Net Expenditure(Income) for 200001 (690024) 228284) (461740) Balance from 199900 (14917) 215653) 200736) Transfer To Deferred Income 412228) 412228)
(SURPLUS)DEFICIT (292713) 443937) 151224)
3 MEMBERSrsquo ALLOWANCES
31 The amount of membersrsquo allowances paid in the f inancial year 200001 was pound905320 (pound434306 in 199900)
12
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NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
4 UNALLOCATED CENTRAL OVERHEADS
41 The Best Value Accounting Code of Practice requires the disclosure of Unallocated Central Overheads The relevant costs can be identif ied as
poundrsquo000
London Pension Fund Authority levy 1571 Contribution to Pension Fund deficit 6499 Added years pension costs 154 Unused shares of IT facilities 1155
Total 9379
5 BEST VALUE ACCOUNTING
51 The Best Value Accounting Code of Practice has introduced a new reporting requirement for the f irst time in 200001 This presents an alternative analysis of the cost of General Fund services to be consistent with the principles of the Best Value regime At the detailed level it permits improved comparisons between local authorities as well as with other providers The implementation of Best Value Accounting in the Councilrsquos Accounts is not yet fully compliant with the Code of Practice partly due to the late issue of the detailed disclosure requirements under the Code of Practice
Education Early years Social Services Housing Services Highways Roads and Transportation Cultural Environmental and Planning Central Services
Net cost of General Fund Services
200001 199900 Gross Income Net Net
Expenditure Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
210455 (79014) 131441 120803 11368 (2345) 9023 8977
161763 (60817) 100946 98305 65183 (45498) 19685 19129 10666 (1386) 9280 12406 68450 (22032) 46418 49922 53268 (21454) 31814 28806
581153 (232546) 348607 338348
52 Central Services includes a number of extraordinary items and accounting transactions as well as service costs not allocated to specif ic services under BVACOP These extraordinary items include pound6343M as a corporate provision for bad debt write-off
13
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
53 Best Value Accounting requires the disclosure of turnover and net profit for all internal trading accounts These are listed below
Turnover (Profit)Loss Turnover (Profit)Loss 200001 200001 199900 199900
poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Building (12700) 246) (18719) 478 Highways (3091) (130) (1989) (66) Refuse (4386) (34) (4029) (134) Catering (9146) 0) (2096) 82 Cleanteam (2958) (125) (3026) (135) Greenteam (1049) (10) (1010) (28) Vehicle Management (Fleet) (3402) (236) (6143) (237) Building Design services (4771) (227) (5491) (150) Legal services (3228) (149) (3061) (215) Payroll amp Pensions (4) 0) (1004) 295 Passenger Services (3191) (80) 0 0 Recruitment (3100) (295) (5764) (305) Community Services (336) 0) (840) (37) Direct Image (153) 0) (1553) 42 Construction 123) 579) (1922) (37) DSO departmental overheads (13) 407) 0 0 Housing Management (16484) (20) (15164) (42) Financial Management Service (11054) 1320) (16121) 3 Personnel Management Service (2264) 3) (2054) 290 Information Technology (5225) 0) (6145) 60 Law amp Administration (7717) 15) (7660) 112 Social Services ndash Orchard Lodge (6052) 359) (6597) 39 Parking Services (5991) (1803) (6055) (1449)
Total All Trading Accounts (106192) (180) (116443) (1434)
6 COMMERCIAL INCOME
61 The Council undertook commercial refuse collection in addition to its statutory refuse collection In 200001 a profit of pound395k (pound129k 199900) occurred on a turnover of pound2252k (pound2026k 199900)
62 The Council operates a number of industrial estates in the area These produced an income of pound2054k (pound2267k in 199900) and expenditure of pound2802k (pound2879k in 199900)
63 The Council also rents out commercial properties These produced an income of pound2200k (pound1568k in 199900) and expenditure of pound4253k (pound3662k in 199900)
64 The Council operates a Parking Trading Account In 200001 parking generated a surplus of pound1803k (pound1449k in 199900) The surplus has been fully applied to meet other transport costs of off-street parking pound1961k road maintenance pound960k and street lighting pound652k (respectively pound218k pound500k and pound731k in 199900) There is no residual balance brought forward or carried forward as any surplus on the account is fully applied to appropriate purposes in the year it arises
14
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
7 LIABILITY IN RESPECT OF LEASED ASSETS
71 The Council has a number of assets that have been provided through lease agreements The values of these payments in 200001 along with the future payments due are shown in the table below
200001 199900 pound000 pound000
Cost of repayments in 200001 Operating leases 1509 1816 Hire purchase and other leases 38 2341
1547 4157
Future liability to payments on agreements entered into as at 31st March 2001 Operating leases 421 493 Hire purchase and other leases 38 38
459 531
8 PUBLICITY
81 The Councilrsquos spending on publicity is set out below under the requirements of section 5(1) of the Local Government Act 1986
Recruitment advertising Council newspapers and other publications Consultations and other publicity
200001 199900 pound pound
849742 814426 223939 217589
1656525 1502268
2730206 2534283
15
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
9 SECTION 137 LOCAL GOVERNMENT ACT 1972
91 Section 137 of the Local Government Act 1972 empowers local authorities subject to various conditions and limits to incur expenditure which in their opinion is in the interest of their area or any part of it or all or some of its inhabitants Under this Section local authorities are required to account separately for such expenditure
92 Section 137 was repealed by the Local Government Act 2000 Section 8 with effect from October 2000 The statutory disclosure requirement therefore only applies for expenditure incurred in the period to September 2000 However for completeness the table below shows expenditure incurred on Section 137 activities for the whole of 200001 This information will not be disclosed from 200102
200001 199900 pound pound
Strategic Services 35040 40435 Social Services 152807 150697 Administration costs 10900 10634
TOTAL EXPENDITURE 198747 201766
SECTION 137 LIMIT 837445 818275
The majority of this expenditure was incurred on grants to various organisations
10 LOCAL AUTHORITY (GOODS AND SERVICES) ACT 1970
101 There were no services provided to other authorities under this Act in 200001
11 EMPLOYEES PENSION COSTS
111 Teachersrsquo pension costs In 200001 the Council paid pound1382 million to the Teachers Pensions Agency in respect of teachersrsquo pension costs which represents 74 of teachersrsquo pensionable pay In addition the Council is responsible for all pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound34k
112 Employees who were transferred from the GLC or ILEA In 200001 the Council paid pound0408 million to the London Pension Fund Authority in respect of the pension costs for former employees of the GLC or ILEA This represents 157 of pensionable pay In addition the Council is responsible for pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound38k
16
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
113 Other employeesrsquo pension costs In 200001 the Council paid an employer contribution of pound1673 million into the Pension Fund representing 164 of pensionable pay The proportion of this contribution which was estimated by the actuary to be attributable to current employeesrsquo liabilities (87) has been charged to the relevant service and the remainder in respect of past employees has been charged as a corporate cost In addition the Council made a one off additional lump sum contribution of pound24 million The contribution rate is determined by the Fundrsquos actuary based on triennial valuations the last full review on which these rates were based being at 31398 Under Pension Fund regulations contribution rates are set to meet the overall liabilities of the Fund In addition the Council is responsible for all pension payments relating to added years benefits it has awarded together with related increases In 200001 these amounted to pound10 million representing 10 of pensionable pay
114 The triennial revaluation of the Fund took place as at 31398 Based on this valuation and advice from the actuary the pension costs it would have been necessary to provide for in the year in accordance with SSAP 24 lsquoAccounting for pension costsrsquo are pound14 million representing 137 of pensionable pay
115 The Council may make discretionary increases to pension entitlements funded either by the Council or the Pension Fund The capital costs of the increases made in the year and arising from earlier years against which payments are still being made are identif ied as
poundrsquo000 of total pensionable
pay
Capital cost of discretionary added years awarded in 200001 funded by the Pension Fund 600 06
Capital cost of discretionary added years awarded years before 200001 funded by the Pension Fund 32000
Capital cost of discretionary added years awarded in 200001 funded by the Council 400 04
Capital cost of discretionary added years awarded years before 200001 funded by the Council 28000
17
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)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
12 REMUNERATION OF EMPLOYEES
121 During 200001 the Council employed staff whose taxable remuneration exceeded pound40000 in the year A breakdown of these employees in bands of pound10000 is as follows
Band
pound
Number of employees
200001
Number of employees
199900
40000 ndash 49999 50000 ndash 59999 60000 ndash 69999 70000 ndash 79999 80000 ndash 89999 90000 ndash 99999 100000 ndash 109999 110000 ndash 119999
75 25 7 2 3 0 0 1
81 25 7 1 4 0 1 0
113 119
13 ASSET MANAGEMENT REVENUE ACCOUNT
Income Capital charges ndash General Fund
ndash Housing Revenue Account Transfer from grants deferred
Expenditure Provision for depreciation External interest charges Finance lease charges
Balance to Consolidated Revenue account
14 MINIMUM REVENUE PROVISION
Non-housing amount ndash 4 of credit ceiling Housing amount ndash 2 of credit ceiling
Minimum Revenue Provision
Amount charged as depreciation Excess of depreciation over MRP
200001 199900 pound000 pound000
(29286) (23694) (76002) (80938) (5065) (3561)
(110353) (108193)
40767) 24357 72614) 72109
38) 251
113419) 96717
3056) (11476)
200001 199900 pound000 pound000
1755) 1657 14480) 14700
16235) 16357
40767) 24357 (24532) (8000)
16235) 16357
18
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)
)
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
HOUSING REVENUE ACCOUNT
The Housing Revenue Account reflects the statutory requirement under schedule 4 of the Local Government and Housing Act 1989 to account separately for local authority housing provision It shows the major elements of cost in providing and managing the Councilrsquos housing stock and how this expenditure is met from rents subsidy and other income
HOUSING REVENUE ACCOUNT 200001 199900 pound000 pound000
INCOME Rents ndash dwellings (142536) (142649)
ndash non-dwellings (5595) (6158) Charges to tenants (13461) (14374) Housing subsidy (112596) (115936) Interest on balances (2048) (2431) Interest on mortgage advances (200) (258) Other income (13073) (10953)
TOTAL INCOME (289509) (292759)
EXPENDITURE Repairs and maintenance 43188) 46740 Supervision and management 66886) 70543 Rents rates taxes and other charges 2628) 2306 Capital f inancing costs 80246) 83955 Provision for bad or doubtful debts 7780) 9102 Contributions to(from) provisions 2392) (409) Rent rebate payments 74710) 74146 Capital expenditure charged to revenue 5092) 14141
TOTAL EXPENDITURE 282922) 300524
Movement in reserves (6587) 7765
Balance of reserves at the beginning of year (13530) (21295)
Balance of reserves at the end of year (20117) (13530)
Less Earmarked reserves 12626) 12459
General working balances (7491) (1071)
HOUSING TENANTS ACCOUNTS
Arrears at 1st April 30784) 28534 Charges due in the year 148715) 149088 Rent Rebates (68145) (68424) Write off and adjustments (5112) (5665) Cash collected (75728) (72749)
Arrears at 31st March 30514) 30784
19
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
1 HOUSING SUBSIDY
11 Subsidy is payable by the Government towards the provision of local housing in accordance with determinations made under section 20 of the Local Government and Housing Act 1989 It is calculated by reference to a notional account broadly comprising management and maintenance costs (formula based) capital charges and the cost of rent rebates on one hand and income from rents (based on Department of Transport Local Government and the Regions (DTLR) assumed rent levels) and charges for services on the other with subsidy supporting the difference
12 1st April 1996 saw the introduction of a lsquopre-setrsquo regime a process whereby the data used to calculate virtually all subsidy elements are pre-determined by reference to previous yearsrsquo data For example dwelling numbers at 31st March 1999 are used to calculate subsidy elements such as management and maintenance allowance and notional rent income for the f inancial year 200001 Once estimated they cannot be changed except in exceptional circumstances where a major change has occurred in dwelling numbers (ie a change of more than 3000 properties or 10 of total stock)
2 ANALYSIS OF HOUSING STOCK BY TYPE OF DWELLING
Type of dwelling Number of bedrooms 1 2 3+ other
Total 31301 31300
Houses and bungalows 31301 31300
422 424
875 804
3123 3224
0 0
4420 4452
Low rise flats 31301 31300
3540 3607
842 881
458 478
0 0
4840 4966
Medium rise flats 31301 31300
8411 8547
9259 9479
8238 8501
0 0
25908 26527
High rise flats 31301 31300
4502 4735
6556 6657
2517 2563
0 0
13575 13955
Non permanent 31301 31300
0 0
0 0
0 0
57 61
57 61
Multi-occupied 31301 31300
0 0
0 0
0 0
194 194
194 194
Totals 31301 31300
16875 17532 14336 17513 17821 14766
251 255
48994 50155
20
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
3 HOUSING TENANTS ACCOUNTS
51 The arrears position as at 31st March 2001 includes Neighbourhoods Browning EMB hostels and miscellaneous properties It excludes Tenant Management Organisations Bed amp Breakfast and Travellers Sites
4 RECONCILIATION TO THE CONSOLIDATED REVENUE ACCOUNT
poundrsquo000
Gross Expenditure HRA statement Earmarked reserves 31300 Earmarked reserves 31301 Movement in earmarked reserves 200001
Gross Expenditure Consolidated Revenue Account
12459 12626
Gross Income
HRA surplus transferred to the HRA Fund
poundrsquo000
282922)
167) 283089)
(289509)
(6420)
5 Further information relating to the Housing Revenue Account can be obtained from the Councilrsquos Performance Indicators which are published separately
21
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)
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)
)
)
))))))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED BALANCE SHEET
The Consolidated Balance sheet summarises the state of the Councilrsquos affairs as at 31st March 2001 and incorporates the balances on the Councilrsquos revenue and capital accounts consolidated advances and borrowing pool and the Collection Fund The assets and liabilities of the Superannuation Fund and Trust Funds where the Council is not the sole trustee have been excluded
BALANCES AT Fixed assets
Notes 31301 pound000
31301 pound000
31300 pound000
31300 pound000
Operational assets ndash Council dwellings ndash other land and buildings ndash vehicles plant and equipment ndash infrastructure assets ndash community assets ndash Work in progress
1836699) 334538)
6235) 55092) 6532)
187807)
1121681 333974
7797 47758 6453
152283
Non operational assets ndash investment properties
Deferred charges Deferred debtors Deferred debits
1 2 3 4
636)
23617) 2452) 6689)
2427539)
32758)
636
21971 3105 7045
1670582
32121
Total long-term assets 2460297) 1704703
Current Assets ndash stocks and work in progress ndash debtors ndash less provision for bad debts ndash investments
5
6
1875) 145550) (80641) 118070)
184854)
1292 158613 (66150) 114361
208116
Current Liabilities ndash creditors ndash cash and bank
(102075) (6664)
(108739)
(107247) (16329)
(123576)
Total assets less current liabilities 2536412) 1787243
Long term borrowing Deferred liabilities Deferred receipts Deferred credits Grants deferred account Provisions
7 8 9
10 11
12-15
(791849) 0)
(2098) (7264)
(155351) (49063)
(800833) 0
(2567) (8067)
(133504) (50494)
Total assets less liabilities 16 1530787) 791778
Represented by Fixed asset restatement reserve Capital f inancing reserve Usable capital receipts reserve Earmarked reserves Balances ndash General Fund
ndash Housing Revenue AC ndash Collection Fund
17 17 17 17
1268044) 217252)
1807) 24214) 8000)
20117) (8647)
548273 188952
3404 43615 4666
13530 (10662)
Total Equity 1530787 791778
22
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
1 FIXED ASSETS
11 Movement of Fixed Assets 200001
Council Housing
pound000
Other Land amp Building
pound000
Vehicles Plant amp
Equipment pound000
Infrastructure Assets pound000
Community Assets pound000
Investment Properties
pound000
Work in Progress
pound000 TOTAL
pound000
Gross Book Value 01400
Restatements
Revaluations
Additions
Disposals
Gross Book Value 31301
1140709)
768480)
58)
(40726)
1868521)
335057)
2982)
6573)
761)
(5025)
340348)
15651)
(843)
206)
15014)
54095
8833
62928
6453)
(1054)
1133)
6532)
636
636
152283
35524
187807
1704884)
1085)
775053)
46515)
(45751)
2481786)
Accumulated Depreciation bf
Depreciation for Revaluations
and Restatements
Depreciation for the year
Depreciation on assets sold
Depreciation Balance 31301
19028)
(19028)
32359)
(537)
31822)
1083)
4727)
5810)
7854)
(1257)
2182)
8779)
6337
1499
7836 0) 0 0
34302)
(1257)
(19028)
40767)
(537)
54247)
Net Book Value 31301 1836699) 334538) 6235) 55092 6532) 636 187807 2427539)
12 Capital expenditure on the acquisition of land buildings and other tangible assets is shown in additions Expenditure on the construction of new assets is shown in work in progress while under construction and shown as additions to f ixed assets on completion Enhancements and improvements to existing assets are shown as work in progress whilst being carried out and on completion will result in change in valuation rather than classed as an addition Differences between the change in valuation and the cost of these works are transferred to the Fixed Asset Restatement Reserve
13 In preparing for the implementation of Housing Resource Accounting in 200102 an external survey of the stock has revalued Council housing by pound76848 million The main reason for the increase is the improvement in the domestic property market A strong market also discounts the effects of repair liabilities on the assets which compounds the increase in the stock valuation This revaluation will be subject to further review in 200102
14 There have been no impairment losses on f ixed assets that were caused by physical damage or deterioration in the condition of specif ic assets The whole housing stock is valued on an annual basis and any impairment not otherwise identif ied has been absorbed as part of that revaluation Impairments reflecting movements in the general price of properties other than the housing stock have been credited to the Fixed Asset Restatement Reserve
15 Assets relating to former grant maintained schools now foundation schools are not vested in the Council However in accordance with the principles of Financial Reporting Standard 5 it is considered that the assets should be recognised in the Councilrsquos accounts There are four GM schools in the authority but these have not yet been valued and incorporated into the balance sheet
23
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)
))
)
)
))
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
)) ) )) )
) ) )) ) )
) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
S T A T E M E N T O F A C C O U N T S
2 0 0 0 - 2 0 0 1
This statement of accounts is produced in accordance with the current legislation and in particular with the
Accounts and Audit Regulations 1996
The District Auditorrsquos opinion on the Accounts is included within the statement
I confirm that the Statement of Accounts presents fairly the financial position of the authority at the accounting date and its income and
expenditure for the year then ended
R A COOMBER CPFA
Chief Executive and Director of Finance
Date 20th December 2001
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
AUDITORrsquoS REPORT TO SOUTHWARK BOROUGH COUNCIL
We have audited the statement of accounts on page 2 and pages 7 to 48 which has been prepared in accordance with the accounting policies applicable to local authorities as set out on pages 7 to 10 and 45 to 46
Respective responsibilities of Chief Finance Officer and Auditors
As described on page 2 the Responsible Finance Officer is responsible for the preparation of the statement of accounts Our responsibilities as independent auditors are established by statute the Code of Audit Practice issued by the Audit Commission and our professionrsquos ethical guidance
We report to you our opinion as to whether the statement of accounts presents fairly the f inancial position and results of operations of the Council
Basis of opinion
We carried out our audit in accordance with the Audit Commission Act 1998 and the Code of Audit Practice issued by the Audit Commission which requires compliance with relevant auditing standards
Our audit included an examination on a test basis of evidence relevant to the amounts and disclosures in the statement of accounts It also included an assessment of the signif icant estimates and judgements made by the Council in the preparation of the statement of accounts and of whether the accounting policies are appropriate to the Councilrsquos circumstances consistently applied and adequately disclosed
We planned and performed our audit so as to obtain all the information and explanations which we considered necessary in order to provide us with suff icient evidence to give reasonable assurance that the statement of accounts is free from material misstatement whether caused by fraud or other irregularity or error In forming our opinion we also evaluated the overall adequacy of the presentation of information in the statement of accounts
Opinion on the Authorityrsquos accounts
In our opinion the statement of accounts presents fairly the f inancial position of Southwark Borough Council at 31 March 2001 and its income and expenditure for the year then ended
Opinion on the Pension Fund accounts
In our opinion the statement of accounts presents fairly the f inancial transactions of Southwark Borough Councilrsquos Pension Fund during the year ended 31 March 2001 and of the amount and disposition at that date of its assets and liabilities other than liabilities to pay pensions and benefits after the end of the scheme year
Certificate
We certify that we completed the audit of the accounts in accordance with the requirements of the Audit Commission Act 1998 and the Code of Audit Practice issued by the Audit Commission
District Audit Millbank Tower
____________________ Derek Elliott
Millbank London SW1P 4QP
District Auditor 21 December 2001
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
TABLE OF CONTENTS
Page
Statement of Responsibilities for the Statement of Accounts 2
Foreword 3
Statement of Accounting Policies General Principles 7 Compliance with Accounting Standards 7 Capital Accounting 8 Related Party Transactions 10
Consolidated Revenue Account 11 Best Value Accounting Statement 13 Local Government Act 1986 Section 5 Publicity Account 15
Housing Revenue Account 19
Consolidated Balance Sheet 22 Statement of Total Movement in Reserves 30 Miscellaneous Trust Funds 33
Collection Fund Accounts 37
Cash Flow Statement 40
Pension Fund 43
Glossary 49
1
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF RESPONSIBILITIES FOR THE STATEMENT OF ACCOUNTS
The Councilrsquos responsibilities
The Authority is required
To make arrangements for the proper administration of its f inancial affairs and to ensure that one of its off icers has the responsibility for the administration of those affairs In Southwark that off icer is the Chief Executive and Director of Finance
To manage its affairs to secure economic eff icient and effective use of resources and safeguard its assets
The Chief Finance Officerrsquos responsibilities
The Chief Executive and Director of Finance is responsible for the preparation of the Authorityrsquos statement of accounts which in terms of the CIPFALASACC Code of Practice on Local Authority Accounting in Great Britain (lsquothe Codersquo) is required to present fairly the f inancial position of the Authority at the accounting date and its income and expenditure for the year ended 31st March 2001
In preparing the statement of accounts the Chief Executive and Director of Finance has
selected suitable accounting policies and then applied them consistently
made judgements and estimates that were reasonable and prudent
stated whether applicable accounting standards have been followed subject to any material departures disclosed and explained in the statement of accounts
complied with the Code
kept proper accounting records which were up to date and
taken reasonable steps for the prevention and detection of fraud and other irregularities
2
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
1 This foreword provides a brief explanation of the f inancial aspects of the Councilrsquos activities and draws attention to the main features of the Councilrsquos f inancial position at 31st March 2001
2 The Councilrsquos Accounts for the year 200001 are set out in the following pages They consist of
reg The Consolidated Revenue Account ndash the Councilrsquos main revenue account covering income and expenditure on all services
reg The Best Value Accounting Statement ndash an alternative presentation of the Councilrsquos Total Cost of Services in accordance with Best Value principles and allowing consistent comparison between local authorities
reg The Housing Revenue Account ndash which shows income and expenditure on Council Housing
reg The Consolidated Balance Sheet ndash which sets out the f inancial position of the Council as at 31st March 2001
reg The Cash Flow Statement ndash which summarises the inflows and outflows of cash arising from transactions with third parties for revenue and capital purposes
reg The Trust Fund balances ndash which show the movements and the f inal balances on the various trusts and bequests administered by the Council
reg The Direct Service Organisations Accounts
reg The Collection Fund ndash which shows transactions of the charging authority relating to Non-Domestic Rates and Council Tax and the way these have been distributed to preceptors and the General Fund It also shows residual transactions relating to Community Charge
reg The Pension Fund ndash which sets out the f inancial position of the Councilrsquos Pension Fund
3 The attached Statements of Accounting Policies and various notes support these Accounts
3
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
4 THE REVENUE BUDGET
41 The table below shows how the actual expenditure for the year excluding the Housing Revenue Account differs from that budgeted
Budget Actual Difference pound000 pound000 pound000
Net Expenditure on Services 309091 309660 569
Collection Fund Deficit 4005 4006 1
313096 313666 570 Less Income shyRevenue Support Grant (193463) (193467) (4) Business Rates (64389) (64389) 0 Council Tax (59144) (59144) 0
Net deficit(surplus) for the year (3900) (3334) 566
Balance at 1st April 2000 (4666) (4666) 0
Balance at 31st March 2001 (8566) (8000) 566
42 In 200001 on a budget of pound309091 million there was an overall surplus on the General Fund of pound3334 million compared to an estimated surplus of pound3900 million The surplus increases the balances at 31st March 2001 to pound8000 million
5 CAPITAL
51 The Council has set a de minimis of pound10000 for the valuation of f ixed assets (pound1000 for DSO assets)
52 In 200001 the Council spent pound91293 million on capital projects including pound54323 million on Council dwellings and other housing
53 This expenditure was f inanced from borrowing (50) with the permitted proportion from the sale of assets (14) grants and other contributions (25) and contributions from revenue meeting the remainder
4
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
6 ARREARS
61 Detailed below are the levels of arrears on recurring debt as at 31st March 2001
Housing rents Homelessness Community charge Non domestic rates Council Tax Other debtors
31301 31300 Gross Payments Net Net
arrears in advance Arrears Arrears poundm poundm poundm poundm
332 (29) 303) 298 31 00 31) 22 03 00 03) 03 83 (99) (16) 16
246 (34) 212) 224 296 (21) 275) 305
991 (183) 808) 868
62 The f igures for arrears on hostel rents in 200001 are now included in homelessness rather than housing rents 199900 has now been restated for this change The f igures were previously shown as housing rents pound307 million and homelessness pound13 million
63 The Councilrsquos level of provisions for the write-off of arrears has increased by pound122 million in 200001
31301 31300 poundm poundm
Housing rents 249 244 Homelessness 32 23 Council Tax 180 176 Community charge 03 03 Other 279 175
743 621
64 No provision is made for NNDR arrears since no cost of NNDR should fall on the Council
5
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
7 FUTURE COMMITMENTS
CAPITAL PROGRAMME
71 The Council plans its capital programme on a f ive-year cycle ie current year plus four further years The authorised capital programme for the next four years amounts to pound3528 million of which pound1556 million has been committed The remainder of the authorised programme is made up of pound1167 million on identif ied schemes due to start in 200102 or later years pound92 million on grants and advances and pound713 million allocated to approved blocks of schemes against which individual schemes will be progressed during those four years
72 This future commitment can be analysed over the Councilrsquos services as follows
Service Contractually Committed Expenditure
poundm
Housing Regeneration and Environment excluding Leisure Education Social Services Leisure
901 263 324 01 67
Total committed programme 1556
6
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
1 GENERAL PRINCIPLES
11 The general principles adopted in compiling and presenting these accounts are those contained in The Code of Practice on Local Government Accounting in Great Britain Statement of Recommended Practice (SORP) 2000 the Best Value Accounting Code of Practice and all other relevant legislation and statements of good practice
2 COMPLIANCE WITH ACCOUNTING STANDARDS
21 These statements comply with all relevant accounting standards with the exception of the following
reg SSAP 6 Extraordinary items and prior year adjustments Legislation does not empower local authorities to credit capital receipts to the General Fund Capital receipts are applied to repay outstanding loan debt f inance new capital expenditure or remain unapplied at the end of the f inancial year A statement is included at Note 173 to the Consolidated Balance Sheet (page 31)
reg SSAP 1 amp 14 Accounting for associated companies and group accounts It has not been possible to comply with this standard completely in respect of the many smaller companies and trusts in which the Council has a minority interest
reg SSAP 24 Accounting for pension costs The Council is inhibited by law from complying with this standard However in 200001 the Council paid a contribution of pound1673 million into the Pension Fund In addition it contributed pound306 million into other pension schemes Considerably increased contributions have been required since 199293 and will continue to be required in future years Further details are given under the Pension Fund accounts on page 45 and the notes to the Consolidated Revenue Account on page 16
reg SSAP 9 Stocks and long term contracts Stock held is not currently valued at the lower of cost or net realisable value but is valued in the accounts at the latest invoiced price
reg Treatment of long term loans due to be repaid The Council has not complied with the requirement to transfer long term loans due to be repaid in the next 12 months to current liabilities since this would distort the balance sheet and comparisons between the f inancial years
DEBTORS AND CREDITORS
22 The accounts are compiled on a system of recognising income and expenditure attributable to the year Therefore if goods or services have been received in the old f inancial year they are accounted for accordingly Likewise income that is due in for goods and services relating to the old f inancial year is accounted for in 200001 If any government grants are due then they are accounted for in the period to which they relate
23 Where the amount due is unknown then an estimated amount has been allowed for
24 All interest payable on external borrowing and interest receivable on investments are accounted for in the period to which they relate
7
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
RESERVES AND PROVISIONS
25 The Consolidated Balance Sheet contains a number of reserves and provisions Provisions are sums set aside for liabilities that are likely to arise but the exact timing and amounts are unknown Reserves are for monies set aside for meeting future expenditure that is non-specif ic at this moment in time
REPAYMENT OF DEBT
26 The Council administers a Consolidated Advances and Borrowing Pool as allowed under the Local Government and Housing Act 1989 All loans raised under these powers are paid into the pool and are advanced to meet capital expenditure on the various Council services
27 Each year the Council is required to charge to revenue a minimum amount for debt redemption as specif ied in the Local Government and Housing Act 1989
ALLOCATION OF CENTRAL ADMINISTRATION EXPENSES OVER SERVICES
28 There has been an allocation of Central Administrative Expenses over all services based on Service Level Agreements Any surpluses or deficits on these internal trading accounts are taken to the General Fund
BASIS OF VALUATION OF INVESTMENTS
29 All investments are shown at their cost price including brokerage and fees
WORKS IN PROGRESS STOCKS AND STORES
210 Works in progress are generally valued at cost (except for the stores element which is valued at average price) However if a DSO has carried out works then they are shown at the lower of valuation or cost
211 Stocks and stores are recorded and charged in the accounts at average price
3 CAPITAL ACCOUNTING
FIXED ASSETS
31 All expenditure on the acquisition creation or enhancement of f ixed assets is capitalised on an accruals basis in the accounts provided that the f ixed asset yields benefits to the Council and the services it provides for a period of more than one year This excludes expenditure on routine repairs and maintenance of f ixed assets that are charged direct to service revenue accounts
8
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
32 Fixed assets are valued on the basis recommended by CIPFA and in accordance with the Statement of Asset Valuation Principles and Guidance notes issued by The Royal Institution of Chartered Surveyors (RICS) Fixed assets are classif ied into the groupings required by the 2000 Code of Practice on Local Authority Accounting
reg Land operational properties and other operational assets are included in the balance sheet at the lower of net current replacement cost and net realisable value
reg Non-operational assets investment properties and assets that are surplus to requirements are included in the balance sheet at the lower of net current replacement cost and net realisable value
reg Infrastructure assets and community assets are included in the balance sheet at historical cost net of depreciation
33 Revaluations of f ixed assets are undertaken on the basis of a 5-year rolling programme although material changes to asset valuations will be adjusted in the interim period should they occur Any surpluses or deficits from revaluation are taken to the Fixed Asset Restatement Reserve
34 Assets acquired under f inance leases are also capitalised in the Councilrsquos accounts together with the liability to pay future rentals Rental payments under f inance leases are apportioned between the f inance charge and the principal element ie the reduction of the liability to pay future rentals The f inance element of rentals is charged to the Asset Management Revenue Account The Council has no f inance leases at this time
35 Rentals payable under operating leases are charged to revenue on an accruals basis
36 Income from the disposal of f ixed assets is accounted for on an accrual basis Such income that is not reserved for the repayment of external loans and forms part of the capital f inancing reserve and has not been used is included in the balance sheet as usable capital receipts
DEPRECIATION
37 Depreciation is provided for on all f ixed assets with a f inite useful life (which can be determined at the time of acquisition or revaluation) according to the following policy
reg all assets are charged with depreciation unless the amount of depreciation is immaterial
reg newly acquired assets are depreciated from the year following acquisition although assets in the course of construction are not depreciated until they are brought into use and
reg depreciation is calculated on a straight-line basis
CHARGES TO REVENUE
38 All Council accounts are charged with a capital charge for all f ixed assets used in the provision of services The total charge covers the annual provision for depreciation plus a capital f inancing charge determined by applying a specif ied notional rate of interest to net asset values The charge made to the Housing Revenue Account is an amount equivalent to the statutory capital f inancing charges
9
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
39 The Asset Management Revenue Account contains the reversing entry for these transactions thereby ensuring there is no overall net effect on the Accounts
DEFERRED CHARGES
310 Deferred charges represent expenditure that may properly be capitalised but does not result in the acquisition or increased value of a tangible f ixed asset Deferred charges are written back to revenue over a period not exceeding f ive years
311 Where the deferred charge forms part of a phased project or part of a bid for external or joint f inance amortisation to revenue will not commence until completion of the project
GOVERNMENT GRANTS AND CONTRIBUTIONS
312 Where the acquisition of a f ixed asset is f inanced either wholly or in part by a government grant or other contribution the amount of the grant or contribution is credited initially to the grants deferred account Amounts are released to the Asset Management Revenue Account over the useful life of the asset to match the depreciation charged on the asset to which the grant relates
4 RELATED PARTY TRANSACTIONS
41 The Council is required to disclose details of its f inancial relationship with related third parties This has been defined as where the related party has or is perceived to have real influence over any transaction between the parties
42 In addition to maintaining the register of membersrsquo interests the Council has obtained specif ic declarations from councillors ex councillors and chief off icers for the f inancial year 200001 Of the 79 declarations requested 9 councillors were members of various local voluntary organisations receiving grant aid totalling pound566000 from the Council in 200001 All of these transactions are with the Council There were no transactions involving central government joint ventures joint venture parties nor other bodies precepting on the Council Tax A summary of the transactions is available separately
43 2 councillors have not returned declarations
44 The Council register of membersrsquo interests is available for inspection together with their declarations of any related party transactions at Peckham Town Hall
5 GRANT CLAIMS
51 The Accounts are prepared on the basis of accruals for claims of grants from central government At the time of signing the Accounts a number of end-of-year grant claims had not been f inalised including material claims such as Housing Subsidy Housing Benefits Subsidy Asylum Seekers and others The Accounts are therefore presented using the best estimates available Any audit amendments to these claims may have a material effect on the Accounts presented
10
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED REVENUE ACCOUNT
This account shows the net spending on the Councilrsquos services It shows how this revenue was f inanced and transfers tofrom reserves
200001 199900 Notes Expenditure Income Net Net
Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Education 217919 (79784) 138135) 127451 Early years 1 11368 (2345) 9023) 8977 Social Services 154289 (60037) 94252) 91657 Housing Services 65183 (45498) 19685) 19129 Highways and Transportation 10666 (1386) 9280) 12406 Other services ndash Leisure services 28346 (3155) 25191) 26932 ndash Waste Management 9717 (3861) 5856) 5501 ndash Environmental Health 4267 (652) 3615) 4374 ndash Street Cleansing 4151 (22) 4129) 3725 ndash Planning amp Regeneration 2 19343 (11591) 7752) 9390 ndash Other 3 41783 (24215) 17568) 15973
Corporate Management 4742 0 4742) 4027 Unallocated central overheads 4 9379 0 9379) 8806
Net Cost of General Fund Services 5 581153 (232546) 348607) 338348
Housing Revenue Account 283089 (289509) (6420) 7171
Net Cost of Services 6-12 864242 (522055) 342187) 345519
Net (surplus)loss on internal trading accounts 1284) (580) Interest Receivable (4071) (2814) Transfers to(from) AMRA 13 3056) (11476) Excess of depreciation over MRP 14 (24532) (8000) Deferred Credit (803) (3484) Amounts due to precepting authorities 11720) 10131
Net Operating Expenditure 328841) 329296
Appropriations HRA deficit transferred from the HRA Fund 6420) (7171) Contributions to(from) earmarked reserves (10967) (3857) Contributions to(from) capital reserves ndash Financing capital expenditure 82) 1686 ndash Deferred Charges (8061) (7385) ndash Deferred Grants 5065) 3686 ndash Leasing Adjustment 0) 1624
Amounts to be met from Government Grants amp Taxation 321380) 317879
Sources of Finance Council Tax payers (70864) (68157) Deficit from previous years Collection fund 4006) 2089 General Government Grant (193467) (192011) Contributions from non domestic pool (64389) (56859) Other 0) 0
Net General Fund (Surplus)Deficit (3334) 2941
Balance Brought Forward (4666) (7607)
Balance Carried Forward (8000) (4666)
11
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
1 EARLY YEARS EXPENDITURE
11 Expenditure on Early Years is controlled by a joint committee Expenditure of pound6570k (pound6527k in 199900) was incurred under Social Service powers and pound2453k (pound2450k in 199900) was incurred under Education powers
2 BUILDING CONTROL FEE EARNING ACCOUNT (BCFE ACCOUNT)
21 The Local Authority Building Control Charging Regulations require the disclosure of information regarding the setting of charges for the administration of the building control function namely income expenditure and net surplus or deficit These regulations require local authorities to break even on their building control account over a three-year period
22 Certain activities carried out by the building control service is either non-chargeable or outside the remit of the regulations The statement below therefore splits the BCFE account into chargeable and non-chargeable activities
Chargeable Non Total Chargeable Building
Control pound pound pound
Expenditure Employees 532383) 171864) 704247) Premises 85511) 17998) 103509) Transport 16830) 6473) 23303) Supplies amp Services 56344) 111231) 167575) Support Services 71400) 17850) 89250)
Total Expenditure 762468) 325416) 1087884)
Income Building Control Fees (1058141) (1058141) Other Income (455) (97132) (97587) Deferred Income transfers (393896) (393896)
Total Income (1452492) (97132) (1549624)
Net Expenditure(Income) for 200001 (690024) 228284) (461740) Balance from 199900 (14917) 215653) 200736) Transfer To Deferred Income 412228) 412228)
(SURPLUS)DEFICIT (292713) 443937) 151224)
3 MEMBERSrsquo ALLOWANCES
31 The amount of membersrsquo allowances paid in the f inancial year 200001 was pound905320 (pound434306 in 199900)
12
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
4 UNALLOCATED CENTRAL OVERHEADS
41 The Best Value Accounting Code of Practice requires the disclosure of Unallocated Central Overheads The relevant costs can be identif ied as
poundrsquo000
London Pension Fund Authority levy 1571 Contribution to Pension Fund deficit 6499 Added years pension costs 154 Unused shares of IT facilities 1155
Total 9379
5 BEST VALUE ACCOUNTING
51 The Best Value Accounting Code of Practice has introduced a new reporting requirement for the f irst time in 200001 This presents an alternative analysis of the cost of General Fund services to be consistent with the principles of the Best Value regime At the detailed level it permits improved comparisons between local authorities as well as with other providers The implementation of Best Value Accounting in the Councilrsquos Accounts is not yet fully compliant with the Code of Practice partly due to the late issue of the detailed disclosure requirements under the Code of Practice
Education Early years Social Services Housing Services Highways Roads and Transportation Cultural Environmental and Planning Central Services
Net cost of General Fund Services
200001 199900 Gross Income Net Net
Expenditure Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
210455 (79014) 131441 120803 11368 (2345) 9023 8977
161763 (60817) 100946 98305 65183 (45498) 19685 19129 10666 (1386) 9280 12406 68450 (22032) 46418 49922 53268 (21454) 31814 28806
581153 (232546) 348607 338348
52 Central Services includes a number of extraordinary items and accounting transactions as well as service costs not allocated to specif ic services under BVACOP These extraordinary items include pound6343M as a corporate provision for bad debt write-off
13
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) )
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
53 Best Value Accounting requires the disclosure of turnover and net profit for all internal trading accounts These are listed below
Turnover (Profit)Loss Turnover (Profit)Loss 200001 200001 199900 199900
poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Building (12700) 246) (18719) 478 Highways (3091) (130) (1989) (66) Refuse (4386) (34) (4029) (134) Catering (9146) 0) (2096) 82 Cleanteam (2958) (125) (3026) (135) Greenteam (1049) (10) (1010) (28) Vehicle Management (Fleet) (3402) (236) (6143) (237) Building Design services (4771) (227) (5491) (150) Legal services (3228) (149) (3061) (215) Payroll amp Pensions (4) 0) (1004) 295 Passenger Services (3191) (80) 0 0 Recruitment (3100) (295) (5764) (305) Community Services (336) 0) (840) (37) Direct Image (153) 0) (1553) 42 Construction 123) 579) (1922) (37) DSO departmental overheads (13) 407) 0 0 Housing Management (16484) (20) (15164) (42) Financial Management Service (11054) 1320) (16121) 3 Personnel Management Service (2264) 3) (2054) 290 Information Technology (5225) 0) (6145) 60 Law amp Administration (7717) 15) (7660) 112 Social Services ndash Orchard Lodge (6052) 359) (6597) 39 Parking Services (5991) (1803) (6055) (1449)
Total All Trading Accounts (106192) (180) (116443) (1434)
6 COMMERCIAL INCOME
61 The Council undertook commercial refuse collection in addition to its statutory refuse collection In 200001 a profit of pound395k (pound129k 199900) occurred on a turnover of pound2252k (pound2026k 199900)
62 The Council operates a number of industrial estates in the area These produced an income of pound2054k (pound2267k in 199900) and expenditure of pound2802k (pound2879k in 199900)
63 The Council also rents out commercial properties These produced an income of pound2200k (pound1568k in 199900) and expenditure of pound4253k (pound3662k in 199900)
64 The Council operates a Parking Trading Account In 200001 parking generated a surplus of pound1803k (pound1449k in 199900) The surplus has been fully applied to meet other transport costs of off-street parking pound1961k road maintenance pound960k and street lighting pound652k (respectively pound218k pound500k and pound731k in 199900) There is no residual balance brought forward or carried forward as any surplus on the account is fully applied to appropriate purposes in the year it arises
14
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
7 LIABILITY IN RESPECT OF LEASED ASSETS
71 The Council has a number of assets that have been provided through lease agreements The values of these payments in 200001 along with the future payments due are shown in the table below
200001 199900 pound000 pound000
Cost of repayments in 200001 Operating leases 1509 1816 Hire purchase and other leases 38 2341
1547 4157
Future liability to payments on agreements entered into as at 31st March 2001 Operating leases 421 493 Hire purchase and other leases 38 38
459 531
8 PUBLICITY
81 The Councilrsquos spending on publicity is set out below under the requirements of section 5(1) of the Local Government Act 1986
Recruitment advertising Council newspapers and other publications Consultations and other publicity
200001 199900 pound pound
849742 814426 223939 217589
1656525 1502268
2730206 2534283
15
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
9 SECTION 137 LOCAL GOVERNMENT ACT 1972
91 Section 137 of the Local Government Act 1972 empowers local authorities subject to various conditions and limits to incur expenditure which in their opinion is in the interest of their area or any part of it or all or some of its inhabitants Under this Section local authorities are required to account separately for such expenditure
92 Section 137 was repealed by the Local Government Act 2000 Section 8 with effect from October 2000 The statutory disclosure requirement therefore only applies for expenditure incurred in the period to September 2000 However for completeness the table below shows expenditure incurred on Section 137 activities for the whole of 200001 This information will not be disclosed from 200102
200001 199900 pound pound
Strategic Services 35040 40435 Social Services 152807 150697 Administration costs 10900 10634
TOTAL EXPENDITURE 198747 201766
SECTION 137 LIMIT 837445 818275
The majority of this expenditure was incurred on grants to various organisations
10 LOCAL AUTHORITY (GOODS AND SERVICES) ACT 1970
101 There were no services provided to other authorities under this Act in 200001
11 EMPLOYEES PENSION COSTS
111 Teachersrsquo pension costs In 200001 the Council paid pound1382 million to the Teachers Pensions Agency in respect of teachersrsquo pension costs which represents 74 of teachersrsquo pensionable pay In addition the Council is responsible for all pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound34k
112 Employees who were transferred from the GLC or ILEA In 200001 the Council paid pound0408 million to the London Pension Fund Authority in respect of the pension costs for former employees of the GLC or ILEA This represents 157 of pensionable pay In addition the Council is responsible for pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound38k
16
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
113 Other employeesrsquo pension costs In 200001 the Council paid an employer contribution of pound1673 million into the Pension Fund representing 164 of pensionable pay The proportion of this contribution which was estimated by the actuary to be attributable to current employeesrsquo liabilities (87) has been charged to the relevant service and the remainder in respect of past employees has been charged as a corporate cost In addition the Council made a one off additional lump sum contribution of pound24 million The contribution rate is determined by the Fundrsquos actuary based on triennial valuations the last full review on which these rates were based being at 31398 Under Pension Fund regulations contribution rates are set to meet the overall liabilities of the Fund In addition the Council is responsible for all pension payments relating to added years benefits it has awarded together with related increases In 200001 these amounted to pound10 million representing 10 of pensionable pay
114 The triennial revaluation of the Fund took place as at 31398 Based on this valuation and advice from the actuary the pension costs it would have been necessary to provide for in the year in accordance with SSAP 24 lsquoAccounting for pension costsrsquo are pound14 million representing 137 of pensionable pay
115 The Council may make discretionary increases to pension entitlements funded either by the Council or the Pension Fund The capital costs of the increases made in the year and arising from earlier years against which payments are still being made are identif ied as
poundrsquo000 of total pensionable
pay
Capital cost of discretionary added years awarded in 200001 funded by the Pension Fund 600 06
Capital cost of discretionary added years awarded years before 200001 funded by the Pension Fund 32000
Capital cost of discretionary added years awarded in 200001 funded by the Council 400 04
Capital cost of discretionary added years awarded years before 200001 funded by the Council 28000
17
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)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
12 REMUNERATION OF EMPLOYEES
121 During 200001 the Council employed staff whose taxable remuneration exceeded pound40000 in the year A breakdown of these employees in bands of pound10000 is as follows
Band
pound
Number of employees
200001
Number of employees
199900
40000 ndash 49999 50000 ndash 59999 60000 ndash 69999 70000 ndash 79999 80000 ndash 89999 90000 ndash 99999 100000 ndash 109999 110000 ndash 119999
75 25 7 2 3 0 0 1
81 25 7 1 4 0 1 0
113 119
13 ASSET MANAGEMENT REVENUE ACCOUNT
Income Capital charges ndash General Fund
ndash Housing Revenue Account Transfer from grants deferred
Expenditure Provision for depreciation External interest charges Finance lease charges
Balance to Consolidated Revenue account
14 MINIMUM REVENUE PROVISION
Non-housing amount ndash 4 of credit ceiling Housing amount ndash 2 of credit ceiling
Minimum Revenue Provision
Amount charged as depreciation Excess of depreciation over MRP
200001 199900 pound000 pound000
(29286) (23694) (76002) (80938) (5065) (3561)
(110353) (108193)
40767) 24357 72614) 72109
38) 251
113419) 96717
3056) (11476)
200001 199900 pound000 pound000
1755) 1657 14480) 14700
16235) 16357
40767) 24357 (24532) (8000)
16235) 16357
18
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
HOUSING REVENUE ACCOUNT
The Housing Revenue Account reflects the statutory requirement under schedule 4 of the Local Government and Housing Act 1989 to account separately for local authority housing provision It shows the major elements of cost in providing and managing the Councilrsquos housing stock and how this expenditure is met from rents subsidy and other income
HOUSING REVENUE ACCOUNT 200001 199900 pound000 pound000
INCOME Rents ndash dwellings (142536) (142649)
ndash non-dwellings (5595) (6158) Charges to tenants (13461) (14374) Housing subsidy (112596) (115936) Interest on balances (2048) (2431) Interest on mortgage advances (200) (258) Other income (13073) (10953)
TOTAL INCOME (289509) (292759)
EXPENDITURE Repairs and maintenance 43188) 46740 Supervision and management 66886) 70543 Rents rates taxes and other charges 2628) 2306 Capital f inancing costs 80246) 83955 Provision for bad or doubtful debts 7780) 9102 Contributions to(from) provisions 2392) (409) Rent rebate payments 74710) 74146 Capital expenditure charged to revenue 5092) 14141
TOTAL EXPENDITURE 282922) 300524
Movement in reserves (6587) 7765
Balance of reserves at the beginning of year (13530) (21295)
Balance of reserves at the end of year (20117) (13530)
Less Earmarked reserves 12626) 12459
General working balances (7491) (1071)
HOUSING TENANTS ACCOUNTS
Arrears at 1st April 30784) 28534 Charges due in the year 148715) 149088 Rent Rebates (68145) (68424) Write off and adjustments (5112) (5665) Cash collected (75728) (72749)
Arrears at 31st March 30514) 30784
19
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
1 HOUSING SUBSIDY
11 Subsidy is payable by the Government towards the provision of local housing in accordance with determinations made under section 20 of the Local Government and Housing Act 1989 It is calculated by reference to a notional account broadly comprising management and maintenance costs (formula based) capital charges and the cost of rent rebates on one hand and income from rents (based on Department of Transport Local Government and the Regions (DTLR) assumed rent levels) and charges for services on the other with subsidy supporting the difference
12 1st April 1996 saw the introduction of a lsquopre-setrsquo regime a process whereby the data used to calculate virtually all subsidy elements are pre-determined by reference to previous yearsrsquo data For example dwelling numbers at 31st March 1999 are used to calculate subsidy elements such as management and maintenance allowance and notional rent income for the f inancial year 200001 Once estimated they cannot be changed except in exceptional circumstances where a major change has occurred in dwelling numbers (ie a change of more than 3000 properties or 10 of total stock)
2 ANALYSIS OF HOUSING STOCK BY TYPE OF DWELLING
Type of dwelling Number of bedrooms 1 2 3+ other
Total 31301 31300
Houses and bungalows 31301 31300
422 424
875 804
3123 3224
0 0
4420 4452
Low rise flats 31301 31300
3540 3607
842 881
458 478
0 0
4840 4966
Medium rise flats 31301 31300
8411 8547
9259 9479
8238 8501
0 0
25908 26527
High rise flats 31301 31300
4502 4735
6556 6657
2517 2563
0 0
13575 13955
Non permanent 31301 31300
0 0
0 0
0 0
57 61
57 61
Multi-occupied 31301 31300
0 0
0 0
0 0
194 194
194 194
Totals 31301 31300
16875 17532 14336 17513 17821 14766
251 255
48994 50155
20
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
3 HOUSING TENANTS ACCOUNTS
51 The arrears position as at 31st March 2001 includes Neighbourhoods Browning EMB hostels and miscellaneous properties It excludes Tenant Management Organisations Bed amp Breakfast and Travellers Sites
4 RECONCILIATION TO THE CONSOLIDATED REVENUE ACCOUNT
poundrsquo000
Gross Expenditure HRA statement Earmarked reserves 31300 Earmarked reserves 31301 Movement in earmarked reserves 200001
Gross Expenditure Consolidated Revenue Account
12459 12626
Gross Income
HRA surplus transferred to the HRA Fund
poundrsquo000
282922)
167) 283089)
(289509)
(6420)
5 Further information relating to the Housing Revenue Account can be obtained from the Councilrsquos Performance Indicators which are published separately
21
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)
)
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED BALANCE SHEET
The Consolidated Balance sheet summarises the state of the Councilrsquos affairs as at 31st March 2001 and incorporates the balances on the Councilrsquos revenue and capital accounts consolidated advances and borrowing pool and the Collection Fund The assets and liabilities of the Superannuation Fund and Trust Funds where the Council is not the sole trustee have been excluded
BALANCES AT Fixed assets
Notes 31301 pound000
31301 pound000
31300 pound000
31300 pound000
Operational assets ndash Council dwellings ndash other land and buildings ndash vehicles plant and equipment ndash infrastructure assets ndash community assets ndash Work in progress
1836699) 334538)
6235) 55092) 6532)
187807)
1121681 333974
7797 47758 6453
152283
Non operational assets ndash investment properties
Deferred charges Deferred debtors Deferred debits
1 2 3 4
636)
23617) 2452) 6689)
2427539)
32758)
636
21971 3105 7045
1670582
32121
Total long-term assets 2460297) 1704703
Current Assets ndash stocks and work in progress ndash debtors ndash less provision for bad debts ndash investments
5
6
1875) 145550) (80641) 118070)
184854)
1292 158613 (66150) 114361
208116
Current Liabilities ndash creditors ndash cash and bank
(102075) (6664)
(108739)
(107247) (16329)
(123576)
Total assets less current liabilities 2536412) 1787243
Long term borrowing Deferred liabilities Deferred receipts Deferred credits Grants deferred account Provisions
7 8 9
10 11
12-15
(791849) 0)
(2098) (7264)
(155351) (49063)
(800833) 0
(2567) (8067)
(133504) (50494)
Total assets less liabilities 16 1530787) 791778
Represented by Fixed asset restatement reserve Capital f inancing reserve Usable capital receipts reserve Earmarked reserves Balances ndash General Fund
ndash Housing Revenue AC ndash Collection Fund
17 17 17 17
1268044) 217252)
1807) 24214) 8000)
20117) (8647)
548273 188952
3404 43615 4666
13530 (10662)
Total Equity 1530787 791778
22
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
1 FIXED ASSETS
11 Movement of Fixed Assets 200001
Council Housing
pound000
Other Land amp Building
pound000
Vehicles Plant amp
Equipment pound000
Infrastructure Assets pound000
Community Assets pound000
Investment Properties
pound000
Work in Progress
pound000 TOTAL
pound000
Gross Book Value 01400
Restatements
Revaluations
Additions
Disposals
Gross Book Value 31301
1140709)
768480)
58)
(40726)
1868521)
335057)
2982)
6573)
761)
(5025)
340348)
15651)
(843)
206)
15014)
54095
8833
62928
6453)
(1054)
1133)
6532)
636
636
152283
35524
187807
1704884)
1085)
775053)
46515)
(45751)
2481786)
Accumulated Depreciation bf
Depreciation for Revaluations
and Restatements
Depreciation for the year
Depreciation on assets sold
Depreciation Balance 31301
19028)
(19028)
32359)
(537)
31822)
1083)
4727)
5810)
7854)
(1257)
2182)
8779)
6337
1499
7836 0) 0 0
34302)
(1257)
(19028)
40767)
(537)
54247)
Net Book Value 31301 1836699) 334538) 6235) 55092 6532) 636 187807 2427539)
12 Capital expenditure on the acquisition of land buildings and other tangible assets is shown in additions Expenditure on the construction of new assets is shown in work in progress while under construction and shown as additions to f ixed assets on completion Enhancements and improvements to existing assets are shown as work in progress whilst being carried out and on completion will result in change in valuation rather than classed as an addition Differences between the change in valuation and the cost of these works are transferred to the Fixed Asset Restatement Reserve
13 In preparing for the implementation of Housing Resource Accounting in 200102 an external survey of the stock has revalued Council housing by pound76848 million The main reason for the increase is the improvement in the domestic property market A strong market also discounts the effects of repair liabilities on the assets which compounds the increase in the stock valuation This revaluation will be subject to further review in 200102
14 There have been no impairment losses on f ixed assets that were caused by physical damage or deterioration in the condition of specif ic assets The whole housing stock is valued on an annual basis and any impairment not otherwise identif ied has been absorbed as part of that revaluation Impairments reflecting movements in the general price of properties other than the housing stock have been credited to the Fixed Asset Restatement Reserve
15 Assets relating to former grant maintained schools now foundation schools are not vested in the Council However in accordance with the principles of Financial Reporting Standard 5 it is considered that the assets should be recognised in the Councilrsquos accounts There are four GM schools in the authority but these have not yet been valued and incorporated into the balance sheet
23
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)
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
)
))
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
AUDITORrsquoS REPORT TO SOUTHWARK BOROUGH COUNCIL
We have audited the statement of accounts on page 2 and pages 7 to 48 which has been prepared in accordance with the accounting policies applicable to local authorities as set out on pages 7 to 10 and 45 to 46
Respective responsibilities of Chief Finance Officer and Auditors
As described on page 2 the Responsible Finance Officer is responsible for the preparation of the statement of accounts Our responsibilities as independent auditors are established by statute the Code of Audit Practice issued by the Audit Commission and our professionrsquos ethical guidance
We report to you our opinion as to whether the statement of accounts presents fairly the f inancial position and results of operations of the Council
Basis of opinion
We carried out our audit in accordance with the Audit Commission Act 1998 and the Code of Audit Practice issued by the Audit Commission which requires compliance with relevant auditing standards
Our audit included an examination on a test basis of evidence relevant to the amounts and disclosures in the statement of accounts It also included an assessment of the signif icant estimates and judgements made by the Council in the preparation of the statement of accounts and of whether the accounting policies are appropriate to the Councilrsquos circumstances consistently applied and adequately disclosed
We planned and performed our audit so as to obtain all the information and explanations which we considered necessary in order to provide us with suff icient evidence to give reasonable assurance that the statement of accounts is free from material misstatement whether caused by fraud or other irregularity or error In forming our opinion we also evaluated the overall adequacy of the presentation of information in the statement of accounts
Opinion on the Authorityrsquos accounts
In our opinion the statement of accounts presents fairly the f inancial position of Southwark Borough Council at 31 March 2001 and its income and expenditure for the year then ended
Opinion on the Pension Fund accounts
In our opinion the statement of accounts presents fairly the f inancial transactions of Southwark Borough Councilrsquos Pension Fund during the year ended 31 March 2001 and of the amount and disposition at that date of its assets and liabilities other than liabilities to pay pensions and benefits after the end of the scheme year
Certificate
We certify that we completed the audit of the accounts in accordance with the requirements of the Audit Commission Act 1998 and the Code of Audit Practice issued by the Audit Commission
District Audit Millbank Tower
____________________ Derek Elliott
Millbank London SW1P 4QP
District Auditor 21 December 2001
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
TABLE OF CONTENTS
Page
Statement of Responsibilities for the Statement of Accounts 2
Foreword 3
Statement of Accounting Policies General Principles 7 Compliance with Accounting Standards 7 Capital Accounting 8 Related Party Transactions 10
Consolidated Revenue Account 11 Best Value Accounting Statement 13 Local Government Act 1986 Section 5 Publicity Account 15
Housing Revenue Account 19
Consolidated Balance Sheet 22 Statement of Total Movement in Reserves 30 Miscellaneous Trust Funds 33
Collection Fund Accounts 37
Cash Flow Statement 40
Pension Fund 43
Glossary 49
1
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF RESPONSIBILITIES FOR THE STATEMENT OF ACCOUNTS
The Councilrsquos responsibilities
The Authority is required
To make arrangements for the proper administration of its f inancial affairs and to ensure that one of its off icers has the responsibility for the administration of those affairs In Southwark that off icer is the Chief Executive and Director of Finance
To manage its affairs to secure economic eff icient and effective use of resources and safeguard its assets
The Chief Finance Officerrsquos responsibilities
The Chief Executive and Director of Finance is responsible for the preparation of the Authorityrsquos statement of accounts which in terms of the CIPFALASACC Code of Practice on Local Authority Accounting in Great Britain (lsquothe Codersquo) is required to present fairly the f inancial position of the Authority at the accounting date and its income and expenditure for the year ended 31st March 2001
In preparing the statement of accounts the Chief Executive and Director of Finance has
selected suitable accounting policies and then applied them consistently
made judgements and estimates that were reasonable and prudent
stated whether applicable accounting standards have been followed subject to any material departures disclosed and explained in the statement of accounts
complied with the Code
kept proper accounting records which were up to date and
taken reasonable steps for the prevention and detection of fraud and other irregularities
2
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
1 This foreword provides a brief explanation of the f inancial aspects of the Councilrsquos activities and draws attention to the main features of the Councilrsquos f inancial position at 31st March 2001
2 The Councilrsquos Accounts for the year 200001 are set out in the following pages They consist of
reg The Consolidated Revenue Account ndash the Councilrsquos main revenue account covering income and expenditure on all services
reg The Best Value Accounting Statement ndash an alternative presentation of the Councilrsquos Total Cost of Services in accordance with Best Value principles and allowing consistent comparison between local authorities
reg The Housing Revenue Account ndash which shows income and expenditure on Council Housing
reg The Consolidated Balance Sheet ndash which sets out the f inancial position of the Council as at 31st March 2001
reg The Cash Flow Statement ndash which summarises the inflows and outflows of cash arising from transactions with third parties for revenue and capital purposes
reg The Trust Fund balances ndash which show the movements and the f inal balances on the various trusts and bequests administered by the Council
reg The Direct Service Organisations Accounts
reg The Collection Fund ndash which shows transactions of the charging authority relating to Non-Domestic Rates and Council Tax and the way these have been distributed to preceptors and the General Fund It also shows residual transactions relating to Community Charge
reg The Pension Fund ndash which sets out the f inancial position of the Councilrsquos Pension Fund
3 The attached Statements of Accounting Policies and various notes support these Accounts
3
) ) )) ) )
) ) )
) ) )
) ) )
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
4 THE REVENUE BUDGET
41 The table below shows how the actual expenditure for the year excluding the Housing Revenue Account differs from that budgeted
Budget Actual Difference pound000 pound000 pound000
Net Expenditure on Services 309091 309660 569
Collection Fund Deficit 4005 4006 1
313096 313666 570 Less Income shyRevenue Support Grant (193463) (193467) (4) Business Rates (64389) (64389) 0 Council Tax (59144) (59144) 0
Net deficit(surplus) for the year (3900) (3334) 566
Balance at 1st April 2000 (4666) (4666) 0
Balance at 31st March 2001 (8566) (8000) 566
42 In 200001 on a budget of pound309091 million there was an overall surplus on the General Fund of pound3334 million compared to an estimated surplus of pound3900 million The surplus increases the balances at 31st March 2001 to pound8000 million
5 CAPITAL
51 The Council has set a de minimis of pound10000 for the valuation of f ixed assets (pound1000 for DSO assets)
52 In 200001 the Council spent pound91293 million on capital projects including pound54323 million on Council dwellings and other housing
53 This expenditure was f inanced from borrowing (50) with the permitted proportion from the sale of assets (14) grants and other contributions (25) and contributions from revenue meeting the remainder
4
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
6 ARREARS
61 Detailed below are the levels of arrears on recurring debt as at 31st March 2001
Housing rents Homelessness Community charge Non domestic rates Council Tax Other debtors
31301 31300 Gross Payments Net Net
arrears in advance Arrears Arrears poundm poundm poundm poundm
332 (29) 303) 298 31 00 31) 22 03 00 03) 03 83 (99) (16) 16
246 (34) 212) 224 296 (21) 275) 305
991 (183) 808) 868
62 The f igures for arrears on hostel rents in 200001 are now included in homelessness rather than housing rents 199900 has now been restated for this change The f igures were previously shown as housing rents pound307 million and homelessness pound13 million
63 The Councilrsquos level of provisions for the write-off of arrears has increased by pound122 million in 200001
31301 31300 poundm poundm
Housing rents 249 244 Homelessness 32 23 Council Tax 180 176 Community charge 03 03 Other 279 175
743 621
64 No provision is made for NNDR arrears since no cost of NNDR should fall on the Council
5
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
7 FUTURE COMMITMENTS
CAPITAL PROGRAMME
71 The Council plans its capital programme on a f ive-year cycle ie current year plus four further years The authorised capital programme for the next four years amounts to pound3528 million of which pound1556 million has been committed The remainder of the authorised programme is made up of pound1167 million on identif ied schemes due to start in 200102 or later years pound92 million on grants and advances and pound713 million allocated to approved blocks of schemes against which individual schemes will be progressed during those four years
72 This future commitment can be analysed over the Councilrsquos services as follows
Service Contractually Committed Expenditure
poundm
Housing Regeneration and Environment excluding Leisure Education Social Services Leisure
901 263 324 01 67
Total committed programme 1556
6
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
1 GENERAL PRINCIPLES
11 The general principles adopted in compiling and presenting these accounts are those contained in The Code of Practice on Local Government Accounting in Great Britain Statement of Recommended Practice (SORP) 2000 the Best Value Accounting Code of Practice and all other relevant legislation and statements of good practice
2 COMPLIANCE WITH ACCOUNTING STANDARDS
21 These statements comply with all relevant accounting standards with the exception of the following
reg SSAP 6 Extraordinary items and prior year adjustments Legislation does not empower local authorities to credit capital receipts to the General Fund Capital receipts are applied to repay outstanding loan debt f inance new capital expenditure or remain unapplied at the end of the f inancial year A statement is included at Note 173 to the Consolidated Balance Sheet (page 31)
reg SSAP 1 amp 14 Accounting for associated companies and group accounts It has not been possible to comply with this standard completely in respect of the many smaller companies and trusts in which the Council has a minority interest
reg SSAP 24 Accounting for pension costs The Council is inhibited by law from complying with this standard However in 200001 the Council paid a contribution of pound1673 million into the Pension Fund In addition it contributed pound306 million into other pension schemes Considerably increased contributions have been required since 199293 and will continue to be required in future years Further details are given under the Pension Fund accounts on page 45 and the notes to the Consolidated Revenue Account on page 16
reg SSAP 9 Stocks and long term contracts Stock held is not currently valued at the lower of cost or net realisable value but is valued in the accounts at the latest invoiced price
reg Treatment of long term loans due to be repaid The Council has not complied with the requirement to transfer long term loans due to be repaid in the next 12 months to current liabilities since this would distort the balance sheet and comparisons between the f inancial years
DEBTORS AND CREDITORS
22 The accounts are compiled on a system of recognising income and expenditure attributable to the year Therefore if goods or services have been received in the old f inancial year they are accounted for accordingly Likewise income that is due in for goods and services relating to the old f inancial year is accounted for in 200001 If any government grants are due then they are accounted for in the period to which they relate
23 Where the amount due is unknown then an estimated amount has been allowed for
24 All interest payable on external borrowing and interest receivable on investments are accounted for in the period to which they relate
7
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
RESERVES AND PROVISIONS
25 The Consolidated Balance Sheet contains a number of reserves and provisions Provisions are sums set aside for liabilities that are likely to arise but the exact timing and amounts are unknown Reserves are for monies set aside for meeting future expenditure that is non-specif ic at this moment in time
REPAYMENT OF DEBT
26 The Council administers a Consolidated Advances and Borrowing Pool as allowed under the Local Government and Housing Act 1989 All loans raised under these powers are paid into the pool and are advanced to meet capital expenditure on the various Council services
27 Each year the Council is required to charge to revenue a minimum amount for debt redemption as specif ied in the Local Government and Housing Act 1989
ALLOCATION OF CENTRAL ADMINISTRATION EXPENSES OVER SERVICES
28 There has been an allocation of Central Administrative Expenses over all services based on Service Level Agreements Any surpluses or deficits on these internal trading accounts are taken to the General Fund
BASIS OF VALUATION OF INVESTMENTS
29 All investments are shown at their cost price including brokerage and fees
WORKS IN PROGRESS STOCKS AND STORES
210 Works in progress are generally valued at cost (except for the stores element which is valued at average price) However if a DSO has carried out works then they are shown at the lower of valuation or cost
211 Stocks and stores are recorded and charged in the accounts at average price
3 CAPITAL ACCOUNTING
FIXED ASSETS
31 All expenditure on the acquisition creation or enhancement of f ixed assets is capitalised on an accruals basis in the accounts provided that the f ixed asset yields benefits to the Council and the services it provides for a period of more than one year This excludes expenditure on routine repairs and maintenance of f ixed assets that are charged direct to service revenue accounts
8
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
32 Fixed assets are valued on the basis recommended by CIPFA and in accordance with the Statement of Asset Valuation Principles and Guidance notes issued by The Royal Institution of Chartered Surveyors (RICS) Fixed assets are classif ied into the groupings required by the 2000 Code of Practice on Local Authority Accounting
reg Land operational properties and other operational assets are included in the balance sheet at the lower of net current replacement cost and net realisable value
reg Non-operational assets investment properties and assets that are surplus to requirements are included in the balance sheet at the lower of net current replacement cost and net realisable value
reg Infrastructure assets and community assets are included in the balance sheet at historical cost net of depreciation
33 Revaluations of f ixed assets are undertaken on the basis of a 5-year rolling programme although material changes to asset valuations will be adjusted in the interim period should they occur Any surpluses or deficits from revaluation are taken to the Fixed Asset Restatement Reserve
34 Assets acquired under f inance leases are also capitalised in the Councilrsquos accounts together with the liability to pay future rentals Rental payments under f inance leases are apportioned between the f inance charge and the principal element ie the reduction of the liability to pay future rentals The f inance element of rentals is charged to the Asset Management Revenue Account The Council has no f inance leases at this time
35 Rentals payable under operating leases are charged to revenue on an accruals basis
36 Income from the disposal of f ixed assets is accounted for on an accrual basis Such income that is not reserved for the repayment of external loans and forms part of the capital f inancing reserve and has not been used is included in the balance sheet as usable capital receipts
DEPRECIATION
37 Depreciation is provided for on all f ixed assets with a f inite useful life (which can be determined at the time of acquisition or revaluation) according to the following policy
reg all assets are charged with depreciation unless the amount of depreciation is immaterial
reg newly acquired assets are depreciated from the year following acquisition although assets in the course of construction are not depreciated until they are brought into use and
reg depreciation is calculated on a straight-line basis
CHARGES TO REVENUE
38 All Council accounts are charged with a capital charge for all f ixed assets used in the provision of services The total charge covers the annual provision for depreciation plus a capital f inancing charge determined by applying a specif ied notional rate of interest to net asset values The charge made to the Housing Revenue Account is an amount equivalent to the statutory capital f inancing charges
9
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
39 The Asset Management Revenue Account contains the reversing entry for these transactions thereby ensuring there is no overall net effect on the Accounts
DEFERRED CHARGES
310 Deferred charges represent expenditure that may properly be capitalised but does not result in the acquisition or increased value of a tangible f ixed asset Deferred charges are written back to revenue over a period not exceeding f ive years
311 Where the deferred charge forms part of a phased project or part of a bid for external or joint f inance amortisation to revenue will not commence until completion of the project
GOVERNMENT GRANTS AND CONTRIBUTIONS
312 Where the acquisition of a f ixed asset is f inanced either wholly or in part by a government grant or other contribution the amount of the grant or contribution is credited initially to the grants deferred account Amounts are released to the Asset Management Revenue Account over the useful life of the asset to match the depreciation charged on the asset to which the grant relates
4 RELATED PARTY TRANSACTIONS
41 The Council is required to disclose details of its f inancial relationship with related third parties This has been defined as where the related party has or is perceived to have real influence over any transaction between the parties
42 In addition to maintaining the register of membersrsquo interests the Council has obtained specif ic declarations from councillors ex councillors and chief off icers for the f inancial year 200001 Of the 79 declarations requested 9 councillors were members of various local voluntary organisations receiving grant aid totalling pound566000 from the Council in 200001 All of these transactions are with the Council There were no transactions involving central government joint ventures joint venture parties nor other bodies precepting on the Council Tax A summary of the transactions is available separately
43 2 councillors have not returned declarations
44 The Council register of membersrsquo interests is available for inspection together with their declarations of any related party transactions at Peckham Town Hall
5 GRANT CLAIMS
51 The Accounts are prepared on the basis of accruals for claims of grants from central government At the time of signing the Accounts a number of end-of-year grant claims had not been f inalised including material claims such as Housing Subsidy Housing Benefits Subsidy Asylum Seekers and others The Accounts are therefore presented using the best estimates available Any audit amendments to these claims may have a material effect on the Accounts presented
10
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) )) )
)
)
)
)
)
)
))
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED REVENUE ACCOUNT
This account shows the net spending on the Councilrsquos services It shows how this revenue was f inanced and transfers tofrom reserves
200001 199900 Notes Expenditure Income Net Net
Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Education 217919 (79784) 138135) 127451 Early years 1 11368 (2345) 9023) 8977 Social Services 154289 (60037) 94252) 91657 Housing Services 65183 (45498) 19685) 19129 Highways and Transportation 10666 (1386) 9280) 12406 Other services ndash Leisure services 28346 (3155) 25191) 26932 ndash Waste Management 9717 (3861) 5856) 5501 ndash Environmental Health 4267 (652) 3615) 4374 ndash Street Cleansing 4151 (22) 4129) 3725 ndash Planning amp Regeneration 2 19343 (11591) 7752) 9390 ndash Other 3 41783 (24215) 17568) 15973
Corporate Management 4742 0 4742) 4027 Unallocated central overheads 4 9379 0 9379) 8806
Net Cost of General Fund Services 5 581153 (232546) 348607) 338348
Housing Revenue Account 283089 (289509) (6420) 7171
Net Cost of Services 6-12 864242 (522055) 342187) 345519
Net (surplus)loss on internal trading accounts 1284) (580) Interest Receivable (4071) (2814) Transfers to(from) AMRA 13 3056) (11476) Excess of depreciation over MRP 14 (24532) (8000) Deferred Credit (803) (3484) Amounts due to precepting authorities 11720) 10131
Net Operating Expenditure 328841) 329296
Appropriations HRA deficit transferred from the HRA Fund 6420) (7171) Contributions to(from) earmarked reserves (10967) (3857) Contributions to(from) capital reserves ndash Financing capital expenditure 82) 1686 ndash Deferred Charges (8061) (7385) ndash Deferred Grants 5065) 3686 ndash Leasing Adjustment 0) 1624
Amounts to be met from Government Grants amp Taxation 321380) 317879
Sources of Finance Council Tax payers (70864) (68157) Deficit from previous years Collection fund 4006) 2089 General Government Grant (193467) (192011) Contributions from non domestic pool (64389) (56859) Other 0) 0
Net General Fund (Surplus)Deficit (3334) 2941
Balance Brought Forward (4666) (7607)
Balance Carried Forward (8000) (4666)
11
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
1 EARLY YEARS EXPENDITURE
11 Expenditure on Early Years is controlled by a joint committee Expenditure of pound6570k (pound6527k in 199900) was incurred under Social Service powers and pound2453k (pound2450k in 199900) was incurred under Education powers
2 BUILDING CONTROL FEE EARNING ACCOUNT (BCFE ACCOUNT)
21 The Local Authority Building Control Charging Regulations require the disclosure of information regarding the setting of charges for the administration of the building control function namely income expenditure and net surplus or deficit These regulations require local authorities to break even on their building control account over a three-year period
22 Certain activities carried out by the building control service is either non-chargeable or outside the remit of the regulations The statement below therefore splits the BCFE account into chargeable and non-chargeable activities
Chargeable Non Total Chargeable Building
Control pound pound pound
Expenditure Employees 532383) 171864) 704247) Premises 85511) 17998) 103509) Transport 16830) 6473) 23303) Supplies amp Services 56344) 111231) 167575) Support Services 71400) 17850) 89250)
Total Expenditure 762468) 325416) 1087884)
Income Building Control Fees (1058141) (1058141) Other Income (455) (97132) (97587) Deferred Income transfers (393896) (393896)
Total Income (1452492) (97132) (1549624)
Net Expenditure(Income) for 200001 (690024) 228284) (461740) Balance from 199900 (14917) 215653) 200736) Transfer To Deferred Income 412228) 412228)
(SURPLUS)DEFICIT (292713) 443937) 151224)
3 MEMBERSrsquo ALLOWANCES
31 The amount of membersrsquo allowances paid in the f inancial year 200001 was pound905320 (pound434306 in 199900)
12
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
4 UNALLOCATED CENTRAL OVERHEADS
41 The Best Value Accounting Code of Practice requires the disclosure of Unallocated Central Overheads The relevant costs can be identif ied as
poundrsquo000
London Pension Fund Authority levy 1571 Contribution to Pension Fund deficit 6499 Added years pension costs 154 Unused shares of IT facilities 1155
Total 9379
5 BEST VALUE ACCOUNTING
51 The Best Value Accounting Code of Practice has introduced a new reporting requirement for the f irst time in 200001 This presents an alternative analysis of the cost of General Fund services to be consistent with the principles of the Best Value regime At the detailed level it permits improved comparisons between local authorities as well as with other providers The implementation of Best Value Accounting in the Councilrsquos Accounts is not yet fully compliant with the Code of Practice partly due to the late issue of the detailed disclosure requirements under the Code of Practice
Education Early years Social Services Housing Services Highways Roads and Transportation Cultural Environmental and Planning Central Services
Net cost of General Fund Services
200001 199900 Gross Income Net Net
Expenditure Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
210455 (79014) 131441 120803 11368 (2345) 9023 8977
161763 (60817) 100946 98305 65183 (45498) 19685 19129 10666 (1386) 9280 12406 68450 (22032) 46418 49922 53268 (21454) 31814 28806
581153 (232546) 348607 338348
52 Central Services includes a number of extraordinary items and accounting transactions as well as service costs not allocated to specif ic services under BVACOP These extraordinary items include pound6343M as a corporate provision for bad debt write-off
13
)
)
)) )
)
) )
)))))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
53 Best Value Accounting requires the disclosure of turnover and net profit for all internal trading accounts These are listed below
Turnover (Profit)Loss Turnover (Profit)Loss 200001 200001 199900 199900
poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Building (12700) 246) (18719) 478 Highways (3091) (130) (1989) (66) Refuse (4386) (34) (4029) (134) Catering (9146) 0) (2096) 82 Cleanteam (2958) (125) (3026) (135) Greenteam (1049) (10) (1010) (28) Vehicle Management (Fleet) (3402) (236) (6143) (237) Building Design services (4771) (227) (5491) (150) Legal services (3228) (149) (3061) (215) Payroll amp Pensions (4) 0) (1004) 295 Passenger Services (3191) (80) 0 0 Recruitment (3100) (295) (5764) (305) Community Services (336) 0) (840) (37) Direct Image (153) 0) (1553) 42 Construction 123) 579) (1922) (37) DSO departmental overheads (13) 407) 0 0 Housing Management (16484) (20) (15164) (42) Financial Management Service (11054) 1320) (16121) 3 Personnel Management Service (2264) 3) (2054) 290 Information Technology (5225) 0) (6145) 60 Law amp Administration (7717) 15) (7660) 112 Social Services ndash Orchard Lodge (6052) 359) (6597) 39 Parking Services (5991) (1803) (6055) (1449)
Total All Trading Accounts (106192) (180) (116443) (1434)
6 COMMERCIAL INCOME
61 The Council undertook commercial refuse collection in addition to its statutory refuse collection In 200001 a profit of pound395k (pound129k 199900) occurred on a turnover of pound2252k (pound2026k 199900)
62 The Council operates a number of industrial estates in the area These produced an income of pound2054k (pound2267k in 199900) and expenditure of pound2802k (pound2879k in 199900)
63 The Council also rents out commercial properties These produced an income of pound2200k (pound1568k in 199900) and expenditure of pound4253k (pound3662k in 199900)
64 The Council operates a Parking Trading Account In 200001 parking generated a surplus of pound1803k (pound1449k in 199900) The surplus has been fully applied to meet other transport costs of off-street parking pound1961k road maintenance pound960k and street lighting pound652k (respectively pound218k pound500k and pound731k in 199900) There is no residual balance brought forward or carried forward as any surplus on the account is fully applied to appropriate purposes in the year it arises
14
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
7 LIABILITY IN RESPECT OF LEASED ASSETS
71 The Council has a number of assets that have been provided through lease agreements The values of these payments in 200001 along with the future payments due are shown in the table below
200001 199900 pound000 pound000
Cost of repayments in 200001 Operating leases 1509 1816 Hire purchase and other leases 38 2341
1547 4157
Future liability to payments on agreements entered into as at 31st March 2001 Operating leases 421 493 Hire purchase and other leases 38 38
459 531
8 PUBLICITY
81 The Councilrsquos spending on publicity is set out below under the requirements of section 5(1) of the Local Government Act 1986
Recruitment advertising Council newspapers and other publications Consultations and other publicity
200001 199900 pound pound
849742 814426 223939 217589
1656525 1502268
2730206 2534283
15
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
9 SECTION 137 LOCAL GOVERNMENT ACT 1972
91 Section 137 of the Local Government Act 1972 empowers local authorities subject to various conditions and limits to incur expenditure which in their opinion is in the interest of their area or any part of it or all or some of its inhabitants Under this Section local authorities are required to account separately for such expenditure
92 Section 137 was repealed by the Local Government Act 2000 Section 8 with effect from October 2000 The statutory disclosure requirement therefore only applies for expenditure incurred in the period to September 2000 However for completeness the table below shows expenditure incurred on Section 137 activities for the whole of 200001 This information will not be disclosed from 200102
200001 199900 pound pound
Strategic Services 35040 40435 Social Services 152807 150697 Administration costs 10900 10634
TOTAL EXPENDITURE 198747 201766
SECTION 137 LIMIT 837445 818275
The majority of this expenditure was incurred on grants to various organisations
10 LOCAL AUTHORITY (GOODS AND SERVICES) ACT 1970
101 There were no services provided to other authorities under this Act in 200001
11 EMPLOYEES PENSION COSTS
111 Teachersrsquo pension costs In 200001 the Council paid pound1382 million to the Teachers Pensions Agency in respect of teachersrsquo pension costs which represents 74 of teachersrsquo pensionable pay In addition the Council is responsible for all pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound34k
112 Employees who were transferred from the GLC or ILEA In 200001 the Council paid pound0408 million to the London Pension Fund Authority in respect of the pension costs for former employees of the GLC or ILEA This represents 157 of pensionable pay In addition the Council is responsible for pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound38k
16
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
113 Other employeesrsquo pension costs In 200001 the Council paid an employer contribution of pound1673 million into the Pension Fund representing 164 of pensionable pay The proportion of this contribution which was estimated by the actuary to be attributable to current employeesrsquo liabilities (87) has been charged to the relevant service and the remainder in respect of past employees has been charged as a corporate cost In addition the Council made a one off additional lump sum contribution of pound24 million The contribution rate is determined by the Fundrsquos actuary based on triennial valuations the last full review on which these rates were based being at 31398 Under Pension Fund regulations contribution rates are set to meet the overall liabilities of the Fund In addition the Council is responsible for all pension payments relating to added years benefits it has awarded together with related increases In 200001 these amounted to pound10 million representing 10 of pensionable pay
114 The triennial revaluation of the Fund took place as at 31398 Based on this valuation and advice from the actuary the pension costs it would have been necessary to provide for in the year in accordance with SSAP 24 lsquoAccounting for pension costsrsquo are pound14 million representing 137 of pensionable pay
115 The Council may make discretionary increases to pension entitlements funded either by the Council or the Pension Fund The capital costs of the increases made in the year and arising from earlier years against which payments are still being made are identif ied as
poundrsquo000 of total pensionable
pay
Capital cost of discretionary added years awarded in 200001 funded by the Pension Fund 600 06
Capital cost of discretionary added years awarded years before 200001 funded by the Pension Fund 32000
Capital cost of discretionary added years awarded in 200001 funded by the Council 400 04
Capital cost of discretionary added years awarded years before 200001 funded by the Council 28000
17
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)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
12 REMUNERATION OF EMPLOYEES
121 During 200001 the Council employed staff whose taxable remuneration exceeded pound40000 in the year A breakdown of these employees in bands of pound10000 is as follows
Band
pound
Number of employees
200001
Number of employees
199900
40000 ndash 49999 50000 ndash 59999 60000 ndash 69999 70000 ndash 79999 80000 ndash 89999 90000 ndash 99999 100000 ndash 109999 110000 ndash 119999
75 25 7 2 3 0 0 1
81 25 7 1 4 0 1 0
113 119
13 ASSET MANAGEMENT REVENUE ACCOUNT
Income Capital charges ndash General Fund
ndash Housing Revenue Account Transfer from grants deferred
Expenditure Provision for depreciation External interest charges Finance lease charges
Balance to Consolidated Revenue account
14 MINIMUM REVENUE PROVISION
Non-housing amount ndash 4 of credit ceiling Housing amount ndash 2 of credit ceiling
Minimum Revenue Provision
Amount charged as depreciation Excess of depreciation over MRP
200001 199900 pound000 pound000
(29286) (23694) (76002) (80938) (5065) (3561)
(110353) (108193)
40767) 24357 72614) 72109
38) 251
113419) 96717
3056) (11476)
200001 199900 pound000 pound000
1755) 1657 14480) 14700
16235) 16357
40767) 24357 (24532) (8000)
16235) 16357
18
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)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
HOUSING REVENUE ACCOUNT
The Housing Revenue Account reflects the statutory requirement under schedule 4 of the Local Government and Housing Act 1989 to account separately for local authority housing provision It shows the major elements of cost in providing and managing the Councilrsquos housing stock and how this expenditure is met from rents subsidy and other income
HOUSING REVENUE ACCOUNT 200001 199900 pound000 pound000
INCOME Rents ndash dwellings (142536) (142649)
ndash non-dwellings (5595) (6158) Charges to tenants (13461) (14374) Housing subsidy (112596) (115936) Interest on balances (2048) (2431) Interest on mortgage advances (200) (258) Other income (13073) (10953)
TOTAL INCOME (289509) (292759)
EXPENDITURE Repairs and maintenance 43188) 46740 Supervision and management 66886) 70543 Rents rates taxes and other charges 2628) 2306 Capital f inancing costs 80246) 83955 Provision for bad or doubtful debts 7780) 9102 Contributions to(from) provisions 2392) (409) Rent rebate payments 74710) 74146 Capital expenditure charged to revenue 5092) 14141
TOTAL EXPENDITURE 282922) 300524
Movement in reserves (6587) 7765
Balance of reserves at the beginning of year (13530) (21295)
Balance of reserves at the end of year (20117) (13530)
Less Earmarked reserves 12626) 12459
General working balances (7491) (1071)
HOUSING TENANTS ACCOUNTS
Arrears at 1st April 30784) 28534 Charges due in the year 148715) 149088 Rent Rebates (68145) (68424) Write off and adjustments (5112) (5665) Cash collected (75728) (72749)
Arrears at 31st March 30514) 30784
19
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
1 HOUSING SUBSIDY
11 Subsidy is payable by the Government towards the provision of local housing in accordance with determinations made under section 20 of the Local Government and Housing Act 1989 It is calculated by reference to a notional account broadly comprising management and maintenance costs (formula based) capital charges and the cost of rent rebates on one hand and income from rents (based on Department of Transport Local Government and the Regions (DTLR) assumed rent levels) and charges for services on the other with subsidy supporting the difference
12 1st April 1996 saw the introduction of a lsquopre-setrsquo regime a process whereby the data used to calculate virtually all subsidy elements are pre-determined by reference to previous yearsrsquo data For example dwelling numbers at 31st March 1999 are used to calculate subsidy elements such as management and maintenance allowance and notional rent income for the f inancial year 200001 Once estimated they cannot be changed except in exceptional circumstances where a major change has occurred in dwelling numbers (ie a change of more than 3000 properties or 10 of total stock)
2 ANALYSIS OF HOUSING STOCK BY TYPE OF DWELLING
Type of dwelling Number of bedrooms 1 2 3+ other
Total 31301 31300
Houses and bungalows 31301 31300
422 424
875 804
3123 3224
0 0
4420 4452
Low rise flats 31301 31300
3540 3607
842 881
458 478
0 0
4840 4966
Medium rise flats 31301 31300
8411 8547
9259 9479
8238 8501
0 0
25908 26527
High rise flats 31301 31300
4502 4735
6556 6657
2517 2563
0 0
13575 13955
Non permanent 31301 31300
0 0
0 0
0 0
57 61
57 61
Multi-occupied 31301 31300
0 0
0 0
0 0
194 194
194 194
Totals 31301 31300
16875 17532 14336 17513 17821 14766
251 255
48994 50155
20
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
3 HOUSING TENANTS ACCOUNTS
51 The arrears position as at 31st March 2001 includes Neighbourhoods Browning EMB hostels and miscellaneous properties It excludes Tenant Management Organisations Bed amp Breakfast and Travellers Sites
4 RECONCILIATION TO THE CONSOLIDATED REVENUE ACCOUNT
poundrsquo000
Gross Expenditure HRA statement Earmarked reserves 31300 Earmarked reserves 31301 Movement in earmarked reserves 200001
Gross Expenditure Consolidated Revenue Account
12459 12626
Gross Income
HRA surplus transferred to the HRA Fund
poundrsquo000
282922)
167) 283089)
(289509)
(6420)
5 Further information relating to the Housing Revenue Account can be obtained from the Councilrsquos Performance Indicators which are published separately
21
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)
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)
)
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED BALANCE SHEET
The Consolidated Balance sheet summarises the state of the Councilrsquos affairs as at 31st March 2001 and incorporates the balances on the Councilrsquos revenue and capital accounts consolidated advances and borrowing pool and the Collection Fund The assets and liabilities of the Superannuation Fund and Trust Funds where the Council is not the sole trustee have been excluded
BALANCES AT Fixed assets
Notes 31301 pound000
31301 pound000
31300 pound000
31300 pound000
Operational assets ndash Council dwellings ndash other land and buildings ndash vehicles plant and equipment ndash infrastructure assets ndash community assets ndash Work in progress
1836699) 334538)
6235) 55092) 6532)
187807)
1121681 333974
7797 47758 6453
152283
Non operational assets ndash investment properties
Deferred charges Deferred debtors Deferred debits
1 2 3 4
636)
23617) 2452) 6689)
2427539)
32758)
636
21971 3105 7045
1670582
32121
Total long-term assets 2460297) 1704703
Current Assets ndash stocks and work in progress ndash debtors ndash less provision for bad debts ndash investments
5
6
1875) 145550) (80641) 118070)
184854)
1292 158613 (66150) 114361
208116
Current Liabilities ndash creditors ndash cash and bank
(102075) (6664)
(108739)
(107247) (16329)
(123576)
Total assets less current liabilities 2536412) 1787243
Long term borrowing Deferred liabilities Deferred receipts Deferred credits Grants deferred account Provisions
7 8 9
10 11
12-15
(791849) 0)
(2098) (7264)
(155351) (49063)
(800833) 0
(2567) (8067)
(133504) (50494)
Total assets less liabilities 16 1530787) 791778
Represented by Fixed asset restatement reserve Capital f inancing reserve Usable capital receipts reserve Earmarked reserves Balances ndash General Fund
ndash Housing Revenue AC ndash Collection Fund
17 17 17 17
1268044) 217252)
1807) 24214) 8000)
20117) (8647)
548273 188952
3404 43615 4666
13530 (10662)
Total Equity 1530787 791778
22
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
1 FIXED ASSETS
11 Movement of Fixed Assets 200001
Council Housing
pound000
Other Land amp Building
pound000
Vehicles Plant amp
Equipment pound000
Infrastructure Assets pound000
Community Assets pound000
Investment Properties
pound000
Work in Progress
pound000 TOTAL
pound000
Gross Book Value 01400
Restatements
Revaluations
Additions
Disposals
Gross Book Value 31301
1140709)
768480)
58)
(40726)
1868521)
335057)
2982)
6573)
761)
(5025)
340348)
15651)
(843)
206)
15014)
54095
8833
62928
6453)
(1054)
1133)
6532)
636
636
152283
35524
187807
1704884)
1085)
775053)
46515)
(45751)
2481786)
Accumulated Depreciation bf
Depreciation for Revaluations
and Restatements
Depreciation for the year
Depreciation on assets sold
Depreciation Balance 31301
19028)
(19028)
32359)
(537)
31822)
1083)
4727)
5810)
7854)
(1257)
2182)
8779)
6337
1499
7836 0) 0 0
34302)
(1257)
(19028)
40767)
(537)
54247)
Net Book Value 31301 1836699) 334538) 6235) 55092 6532) 636 187807 2427539)
12 Capital expenditure on the acquisition of land buildings and other tangible assets is shown in additions Expenditure on the construction of new assets is shown in work in progress while under construction and shown as additions to f ixed assets on completion Enhancements and improvements to existing assets are shown as work in progress whilst being carried out and on completion will result in change in valuation rather than classed as an addition Differences between the change in valuation and the cost of these works are transferred to the Fixed Asset Restatement Reserve
13 In preparing for the implementation of Housing Resource Accounting in 200102 an external survey of the stock has revalued Council housing by pound76848 million The main reason for the increase is the improvement in the domestic property market A strong market also discounts the effects of repair liabilities on the assets which compounds the increase in the stock valuation This revaluation will be subject to further review in 200102
14 There have been no impairment losses on f ixed assets that were caused by physical damage or deterioration in the condition of specif ic assets The whole housing stock is valued on an annual basis and any impairment not otherwise identif ied has been absorbed as part of that revaluation Impairments reflecting movements in the general price of properties other than the housing stock have been credited to the Fixed Asset Restatement Reserve
15 Assets relating to former grant maintained schools now foundation schools are not vested in the Council However in accordance with the principles of Financial Reporting Standard 5 it is considered that the assets should be recognised in the Councilrsquos accounts There are four GM schools in the authority but these have not yet been valued and incorporated into the balance sheet
23
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)
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)
)
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)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
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)
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
)
)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
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)
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)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
TABLE OF CONTENTS
Page
Statement of Responsibilities for the Statement of Accounts 2
Foreword 3
Statement of Accounting Policies General Principles 7 Compliance with Accounting Standards 7 Capital Accounting 8 Related Party Transactions 10
Consolidated Revenue Account 11 Best Value Accounting Statement 13 Local Government Act 1986 Section 5 Publicity Account 15
Housing Revenue Account 19
Consolidated Balance Sheet 22 Statement of Total Movement in Reserves 30 Miscellaneous Trust Funds 33
Collection Fund Accounts 37
Cash Flow Statement 40
Pension Fund 43
Glossary 49
1
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF RESPONSIBILITIES FOR THE STATEMENT OF ACCOUNTS
The Councilrsquos responsibilities
The Authority is required
To make arrangements for the proper administration of its f inancial affairs and to ensure that one of its off icers has the responsibility for the administration of those affairs In Southwark that off icer is the Chief Executive and Director of Finance
To manage its affairs to secure economic eff icient and effective use of resources and safeguard its assets
The Chief Finance Officerrsquos responsibilities
The Chief Executive and Director of Finance is responsible for the preparation of the Authorityrsquos statement of accounts which in terms of the CIPFALASACC Code of Practice on Local Authority Accounting in Great Britain (lsquothe Codersquo) is required to present fairly the f inancial position of the Authority at the accounting date and its income and expenditure for the year ended 31st March 2001
In preparing the statement of accounts the Chief Executive and Director of Finance has
selected suitable accounting policies and then applied them consistently
made judgements and estimates that were reasonable and prudent
stated whether applicable accounting standards have been followed subject to any material departures disclosed and explained in the statement of accounts
complied with the Code
kept proper accounting records which were up to date and
taken reasonable steps for the prevention and detection of fraud and other irregularities
2
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
1 This foreword provides a brief explanation of the f inancial aspects of the Councilrsquos activities and draws attention to the main features of the Councilrsquos f inancial position at 31st March 2001
2 The Councilrsquos Accounts for the year 200001 are set out in the following pages They consist of
reg The Consolidated Revenue Account ndash the Councilrsquos main revenue account covering income and expenditure on all services
reg The Best Value Accounting Statement ndash an alternative presentation of the Councilrsquos Total Cost of Services in accordance with Best Value principles and allowing consistent comparison between local authorities
reg The Housing Revenue Account ndash which shows income and expenditure on Council Housing
reg The Consolidated Balance Sheet ndash which sets out the f inancial position of the Council as at 31st March 2001
reg The Cash Flow Statement ndash which summarises the inflows and outflows of cash arising from transactions with third parties for revenue and capital purposes
reg The Trust Fund balances ndash which show the movements and the f inal balances on the various trusts and bequests administered by the Council
reg The Direct Service Organisations Accounts
reg The Collection Fund ndash which shows transactions of the charging authority relating to Non-Domestic Rates and Council Tax and the way these have been distributed to preceptors and the General Fund It also shows residual transactions relating to Community Charge
reg The Pension Fund ndash which sets out the f inancial position of the Councilrsquos Pension Fund
3 The attached Statements of Accounting Policies and various notes support these Accounts
3
) ) )) ) )
) ) )
) ) )
) ) )
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
4 THE REVENUE BUDGET
41 The table below shows how the actual expenditure for the year excluding the Housing Revenue Account differs from that budgeted
Budget Actual Difference pound000 pound000 pound000
Net Expenditure on Services 309091 309660 569
Collection Fund Deficit 4005 4006 1
313096 313666 570 Less Income shyRevenue Support Grant (193463) (193467) (4) Business Rates (64389) (64389) 0 Council Tax (59144) (59144) 0
Net deficit(surplus) for the year (3900) (3334) 566
Balance at 1st April 2000 (4666) (4666) 0
Balance at 31st March 2001 (8566) (8000) 566
42 In 200001 on a budget of pound309091 million there was an overall surplus on the General Fund of pound3334 million compared to an estimated surplus of pound3900 million The surplus increases the balances at 31st March 2001 to pound8000 million
5 CAPITAL
51 The Council has set a de minimis of pound10000 for the valuation of f ixed assets (pound1000 for DSO assets)
52 In 200001 the Council spent pound91293 million on capital projects including pound54323 million on Council dwellings and other housing
53 This expenditure was f inanced from borrowing (50) with the permitted proportion from the sale of assets (14) grants and other contributions (25) and contributions from revenue meeting the remainder
4
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
6 ARREARS
61 Detailed below are the levels of arrears on recurring debt as at 31st March 2001
Housing rents Homelessness Community charge Non domestic rates Council Tax Other debtors
31301 31300 Gross Payments Net Net
arrears in advance Arrears Arrears poundm poundm poundm poundm
332 (29) 303) 298 31 00 31) 22 03 00 03) 03 83 (99) (16) 16
246 (34) 212) 224 296 (21) 275) 305
991 (183) 808) 868
62 The f igures for arrears on hostel rents in 200001 are now included in homelessness rather than housing rents 199900 has now been restated for this change The f igures were previously shown as housing rents pound307 million and homelessness pound13 million
63 The Councilrsquos level of provisions for the write-off of arrears has increased by pound122 million in 200001
31301 31300 poundm poundm
Housing rents 249 244 Homelessness 32 23 Council Tax 180 176 Community charge 03 03 Other 279 175
743 621
64 No provision is made for NNDR arrears since no cost of NNDR should fall on the Council
5
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
7 FUTURE COMMITMENTS
CAPITAL PROGRAMME
71 The Council plans its capital programme on a f ive-year cycle ie current year plus four further years The authorised capital programme for the next four years amounts to pound3528 million of which pound1556 million has been committed The remainder of the authorised programme is made up of pound1167 million on identif ied schemes due to start in 200102 or later years pound92 million on grants and advances and pound713 million allocated to approved blocks of schemes against which individual schemes will be progressed during those four years
72 This future commitment can be analysed over the Councilrsquos services as follows
Service Contractually Committed Expenditure
poundm
Housing Regeneration and Environment excluding Leisure Education Social Services Leisure
901 263 324 01 67
Total committed programme 1556
6
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
1 GENERAL PRINCIPLES
11 The general principles adopted in compiling and presenting these accounts are those contained in The Code of Practice on Local Government Accounting in Great Britain Statement of Recommended Practice (SORP) 2000 the Best Value Accounting Code of Practice and all other relevant legislation and statements of good practice
2 COMPLIANCE WITH ACCOUNTING STANDARDS
21 These statements comply with all relevant accounting standards with the exception of the following
reg SSAP 6 Extraordinary items and prior year adjustments Legislation does not empower local authorities to credit capital receipts to the General Fund Capital receipts are applied to repay outstanding loan debt f inance new capital expenditure or remain unapplied at the end of the f inancial year A statement is included at Note 173 to the Consolidated Balance Sheet (page 31)
reg SSAP 1 amp 14 Accounting for associated companies and group accounts It has not been possible to comply with this standard completely in respect of the many smaller companies and trusts in which the Council has a minority interest
reg SSAP 24 Accounting for pension costs The Council is inhibited by law from complying with this standard However in 200001 the Council paid a contribution of pound1673 million into the Pension Fund In addition it contributed pound306 million into other pension schemes Considerably increased contributions have been required since 199293 and will continue to be required in future years Further details are given under the Pension Fund accounts on page 45 and the notes to the Consolidated Revenue Account on page 16
reg SSAP 9 Stocks and long term contracts Stock held is not currently valued at the lower of cost or net realisable value but is valued in the accounts at the latest invoiced price
reg Treatment of long term loans due to be repaid The Council has not complied with the requirement to transfer long term loans due to be repaid in the next 12 months to current liabilities since this would distort the balance sheet and comparisons between the f inancial years
DEBTORS AND CREDITORS
22 The accounts are compiled on a system of recognising income and expenditure attributable to the year Therefore if goods or services have been received in the old f inancial year they are accounted for accordingly Likewise income that is due in for goods and services relating to the old f inancial year is accounted for in 200001 If any government grants are due then they are accounted for in the period to which they relate
23 Where the amount due is unknown then an estimated amount has been allowed for
24 All interest payable on external borrowing and interest receivable on investments are accounted for in the period to which they relate
7
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
RESERVES AND PROVISIONS
25 The Consolidated Balance Sheet contains a number of reserves and provisions Provisions are sums set aside for liabilities that are likely to arise but the exact timing and amounts are unknown Reserves are for monies set aside for meeting future expenditure that is non-specif ic at this moment in time
REPAYMENT OF DEBT
26 The Council administers a Consolidated Advances and Borrowing Pool as allowed under the Local Government and Housing Act 1989 All loans raised under these powers are paid into the pool and are advanced to meet capital expenditure on the various Council services
27 Each year the Council is required to charge to revenue a minimum amount for debt redemption as specif ied in the Local Government and Housing Act 1989
ALLOCATION OF CENTRAL ADMINISTRATION EXPENSES OVER SERVICES
28 There has been an allocation of Central Administrative Expenses over all services based on Service Level Agreements Any surpluses or deficits on these internal trading accounts are taken to the General Fund
BASIS OF VALUATION OF INVESTMENTS
29 All investments are shown at their cost price including brokerage and fees
WORKS IN PROGRESS STOCKS AND STORES
210 Works in progress are generally valued at cost (except for the stores element which is valued at average price) However if a DSO has carried out works then they are shown at the lower of valuation or cost
211 Stocks and stores are recorded and charged in the accounts at average price
3 CAPITAL ACCOUNTING
FIXED ASSETS
31 All expenditure on the acquisition creation or enhancement of f ixed assets is capitalised on an accruals basis in the accounts provided that the f ixed asset yields benefits to the Council and the services it provides for a period of more than one year This excludes expenditure on routine repairs and maintenance of f ixed assets that are charged direct to service revenue accounts
8
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
32 Fixed assets are valued on the basis recommended by CIPFA and in accordance with the Statement of Asset Valuation Principles and Guidance notes issued by The Royal Institution of Chartered Surveyors (RICS) Fixed assets are classif ied into the groupings required by the 2000 Code of Practice on Local Authority Accounting
reg Land operational properties and other operational assets are included in the balance sheet at the lower of net current replacement cost and net realisable value
reg Non-operational assets investment properties and assets that are surplus to requirements are included in the balance sheet at the lower of net current replacement cost and net realisable value
reg Infrastructure assets and community assets are included in the balance sheet at historical cost net of depreciation
33 Revaluations of f ixed assets are undertaken on the basis of a 5-year rolling programme although material changes to asset valuations will be adjusted in the interim period should they occur Any surpluses or deficits from revaluation are taken to the Fixed Asset Restatement Reserve
34 Assets acquired under f inance leases are also capitalised in the Councilrsquos accounts together with the liability to pay future rentals Rental payments under f inance leases are apportioned between the f inance charge and the principal element ie the reduction of the liability to pay future rentals The f inance element of rentals is charged to the Asset Management Revenue Account The Council has no f inance leases at this time
35 Rentals payable under operating leases are charged to revenue on an accruals basis
36 Income from the disposal of f ixed assets is accounted for on an accrual basis Such income that is not reserved for the repayment of external loans and forms part of the capital f inancing reserve and has not been used is included in the balance sheet as usable capital receipts
DEPRECIATION
37 Depreciation is provided for on all f ixed assets with a f inite useful life (which can be determined at the time of acquisition or revaluation) according to the following policy
reg all assets are charged with depreciation unless the amount of depreciation is immaterial
reg newly acquired assets are depreciated from the year following acquisition although assets in the course of construction are not depreciated until they are brought into use and
reg depreciation is calculated on a straight-line basis
CHARGES TO REVENUE
38 All Council accounts are charged with a capital charge for all f ixed assets used in the provision of services The total charge covers the annual provision for depreciation plus a capital f inancing charge determined by applying a specif ied notional rate of interest to net asset values The charge made to the Housing Revenue Account is an amount equivalent to the statutory capital f inancing charges
9
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
39 The Asset Management Revenue Account contains the reversing entry for these transactions thereby ensuring there is no overall net effect on the Accounts
DEFERRED CHARGES
310 Deferred charges represent expenditure that may properly be capitalised but does not result in the acquisition or increased value of a tangible f ixed asset Deferred charges are written back to revenue over a period not exceeding f ive years
311 Where the deferred charge forms part of a phased project or part of a bid for external or joint f inance amortisation to revenue will not commence until completion of the project
GOVERNMENT GRANTS AND CONTRIBUTIONS
312 Where the acquisition of a f ixed asset is f inanced either wholly or in part by a government grant or other contribution the amount of the grant or contribution is credited initially to the grants deferred account Amounts are released to the Asset Management Revenue Account over the useful life of the asset to match the depreciation charged on the asset to which the grant relates
4 RELATED PARTY TRANSACTIONS
41 The Council is required to disclose details of its f inancial relationship with related third parties This has been defined as where the related party has or is perceived to have real influence over any transaction between the parties
42 In addition to maintaining the register of membersrsquo interests the Council has obtained specif ic declarations from councillors ex councillors and chief off icers for the f inancial year 200001 Of the 79 declarations requested 9 councillors were members of various local voluntary organisations receiving grant aid totalling pound566000 from the Council in 200001 All of these transactions are with the Council There were no transactions involving central government joint ventures joint venture parties nor other bodies precepting on the Council Tax A summary of the transactions is available separately
43 2 councillors have not returned declarations
44 The Council register of membersrsquo interests is available for inspection together with their declarations of any related party transactions at Peckham Town Hall
5 GRANT CLAIMS
51 The Accounts are prepared on the basis of accruals for claims of grants from central government At the time of signing the Accounts a number of end-of-year grant claims had not been f inalised including material claims such as Housing Subsidy Housing Benefits Subsidy Asylum Seekers and others The Accounts are therefore presented using the best estimates available Any audit amendments to these claims may have a material effect on the Accounts presented
10
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) )) )
)
)
)
)
)
)
))
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED REVENUE ACCOUNT
This account shows the net spending on the Councilrsquos services It shows how this revenue was f inanced and transfers tofrom reserves
200001 199900 Notes Expenditure Income Net Net
Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Education 217919 (79784) 138135) 127451 Early years 1 11368 (2345) 9023) 8977 Social Services 154289 (60037) 94252) 91657 Housing Services 65183 (45498) 19685) 19129 Highways and Transportation 10666 (1386) 9280) 12406 Other services ndash Leisure services 28346 (3155) 25191) 26932 ndash Waste Management 9717 (3861) 5856) 5501 ndash Environmental Health 4267 (652) 3615) 4374 ndash Street Cleansing 4151 (22) 4129) 3725 ndash Planning amp Regeneration 2 19343 (11591) 7752) 9390 ndash Other 3 41783 (24215) 17568) 15973
Corporate Management 4742 0 4742) 4027 Unallocated central overheads 4 9379 0 9379) 8806
Net Cost of General Fund Services 5 581153 (232546) 348607) 338348
Housing Revenue Account 283089 (289509) (6420) 7171
Net Cost of Services 6-12 864242 (522055) 342187) 345519
Net (surplus)loss on internal trading accounts 1284) (580) Interest Receivable (4071) (2814) Transfers to(from) AMRA 13 3056) (11476) Excess of depreciation over MRP 14 (24532) (8000) Deferred Credit (803) (3484) Amounts due to precepting authorities 11720) 10131
Net Operating Expenditure 328841) 329296
Appropriations HRA deficit transferred from the HRA Fund 6420) (7171) Contributions to(from) earmarked reserves (10967) (3857) Contributions to(from) capital reserves ndash Financing capital expenditure 82) 1686 ndash Deferred Charges (8061) (7385) ndash Deferred Grants 5065) 3686 ndash Leasing Adjustment 0) 1624
Amounts to be met from Government Grants amp Taxation 321380) 317879
Sources of Finance Council Tax payers (70864) (68157) Deficit from previous years Collection fund 4006) 2089 General Government Grant (193467) (192011) Contributions from non domestic pool (64389) (56859) Other 0) 0
Net General Fund (Surplus)Deficit (3334) 2941
Balance Brought Forward (4666) (7607)
Balance Carried Forward (8000) (4666)
11
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
1 EARLY YEARS EXPENDITURE
11 Expenditure on Early Years is controlled by a joint committee Expenditure of pound6570k (pound6527k in 199900) was incurred under Social Service powers and pound2453k (pound2450k in 199900) was incurred under Education powers
2 BUILDING CONTROL FEE EARNING ACCOUNT (BCFE ACCOUNT)
21 The Local Authority Building Control Charging Regulations require the disclosure of information regarding the setting of charges for the administration of the building control function namely income expenditure and net surplus or deficit These regulations require local authorities to break even on their building control account over a three-year period
22 Certain activities carried out by the building control service is either non-chargeable or outside the remit of the regulations The statement below therefore splits the BCFE account into chargeable and non-chargeable activities
Chargeable Non Total Chargeable Building
Control pound pound pound
Expenditure Employees 532383) 171864) 704247) Premises 85511) 17998) 103509) Transport 16830) 6473) 23303) Supplies amp Services 56344) 111231) 167575) Support Services 71400) 17850) 89250)
Total Expenditure 762468) 325416) 1087884)
Income Building Control Fees (1058141) (1058141) Other Income (455) (97132) (97587) Deferred Income transfers (393896) (393896)
Total Income (1452492) (97132) (1549624)
Net Expenditure(Income) for 200001 (690024) 228284) (461740) Balance from 199900 (14917) 215653) 200736) Transfer To Deferred Income 412228) 412228)
(SURPLUS)DEFICIT (292713) 443937) 151224)
3 MEMBERSrsquo ALLOWANCES
31 The amount of membersrsquo allowances paid in the f inancial year 200001 was pound905320 (pound434306 in 199900)
12
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
4 UNALLOCATED CENTRAL OVERHEADS
41 The Best Value Accounting Code of Practice requires the disclosure of Unallocated Central Overheads The relevant costs can be identif ied as
poundrsquo000
London Pension Fund Authority levy 1571 Contribution to Pension Fund deficit 6499 Added years pension costs 154 Unused shares of IT facilities 1155
Total 9379
5 BEST VALUE ACCOUNTING
51 The Best Value Accounting Code of Practice has introduced a new reporting requirement for the f irst time in 200001 This presents an alternative analysis of the cost of General Fund services to be consistent with the principles of the Best Value regime At the detailed level it permits improved comparisons between local authorities as well as with other providers The implementation of Best Value Accounting in the Councilrsquos Accounts is not yet fully compliant with the Code of Practice partly due to the late issue of the detailed disclosure requirements under the Code of Practice
Education Early years Social Services Housing Services Highways Roads and Transportation Cultural Environmental and Planning Central Services
Net cost of General Fund Services
200001 199900 Gross Income Net Net
Expenditure Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
210455 (79014) 131441 120803 11368 (2345) 9023 8977
161763 (60817) 100946 98305 65183 (45498) 19685 19129 10666 (1386) 9280 12406 68450 (22032) 46418 49922 53268 (21454) 31814 28806
581153 (232546) 348607 338348
52 Central Services includes a number of extraordinary items and accounting transactions as well as service costs not allocated to specif ic services under BVACOP These extraordinary items include pound6343M as a corporate provision for bad debt write-off
13
)
)
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)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
53 Best Value Accounting requires the disclosure of turnover and net profit for all internal trading accounts These are listed below
Turnover (Profit)Loss Turnover (Profit)Loss 200001 200001 199900 199900
poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Building (12700) 246) (18719) 478 Highways (3091) (130) (1989) (66) Refuse (4386) (34) (4029) (134) Catering (9146) 0) (2096) 82 Cleanteam (2958) (125) (3026) (135) Greenteam (1049) (10) (1010) (28) Vehicle Management (Fleet) (3402) (236) (6143) (237) Building Design services (4771) (227) (5491) (150) Legal services (3228) (149) (3061) (215) Payroll amp Pensions (4) 0) (1004) 295 Passenger Services (3191) (80) 0 0 Recruitment (3100) (295) (5764) (305) Community Services (336) 0) (840) (37) Direct Image (153) 0) (1553) 42 Construction 123) 579) (1922) (37) DSO departmental overheads (13) 407) 0 0 Housing Management (16484) (20) (15164) (42) Financial Management Service (11054) 1320) (16121) 3 Personnel Management Service (2264) 3) (2054) 290 Information Technology (5225) 0) (6145) 60 Law amp Administration (7717) 15) (7660) 112 Social Services ndash Orchard Lodge (6052) 359) (6597) 39 Parking Services (5991) (1803) (6055) (1449)
Total All Trading Accounts (106192) (180) (116443) (1434)
6 COMMERCIAL INCOME
61 The Council undertook commercial refuse collection in addition to its statutory refuse collection In 200001 a profit of pound395k (pound129k 199900) occurred on a turnover of pound2252k (pound2026k 199900)
62 The Council operates a number of industrial estates in the area These produced an income of pound2054k (pound2267k in 199900) and expenditure of pound2802k (pound2879k in 199900)
63 The Council also rents out commercial properties These produced an income of pound2200k (pound1568k in 199900) and expenditure of pound4253k (pound3662k in 199900)
64 The Council operates a Parking Trading Account In 200001 parking generated a surplus of pound1803k (pound1449k in 199900) The surplus has been fully applied to meet other transport costs of off-street parking pound1961k road maintenance pound960k and street lighting pound652k (respectively pound218k pound500k and pound731k in 199900) There is no residual balance brought forward or carried forward as any surplus on the account is fully applied to appropriate purposes in the year it arises
14
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
7 LIABILITY IN RESPECT OF LEASED ASSETS
71 The Council has a number of assets that have been provided through lease agreements The values of these payments in 200001 along with the future payments due are shown in the table below
200001 199900 pound000 pound000
Cost of repayments in 200001 Operating leases 1509 1816 Hire purchase and other leases 38 2341
1547 4157
Future liability to payments on agreements entered into as at 31st March 2001 Operating leases 421 493 Hire purchase and other leases 38 38
459 531
8 PUBLICITY
81 The Councilrsquos spending on publicity is set out below under the requirements of section 5(1) of the Local Government Act 1986
Recruitment advertising Council newspapers and other publications Consultations and other publicity
200001 199900 pound pound
849742 814426 223939 217589
1656525 1502268
2730206 2534283
15
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
9 SECTION 137 LOCAL GOVERNMENT ACT 1972
91 Section 137 of the Local Government Act 1972 empowers local authorities subject to various conditions and limits to incur expenditure which in their opinion is in the interest of their area or any part of it or all or some of its inhabitants Under this Section local authorities are required to account separately for such expenditure
92 Section 137 was repealed by the Local Government Act 2000 Section 8 with effect from October 2000 The statutory disclosure requirement therefore only applies for expenditure incurred in the period to September 2000 However for completeness the table below shows expenditure incurred on Section 137 activities for the whole of 200001 This information will not be disclosed from 200102
200001 199900 pound pound
Strategic Services 35040 40435 Social Services 152807 150697 Administration costs 10900 10634
TOTAL EXPENDITURE 198747 201766
SECTION 137 LIMIT 837445 818275
The majority of this expenditure was incurred on grants to various organisations
10 LOCAL AUTHORITY (GOODS AND SERVICES) ACT 1970
101 There were no services provided to other authorities under this Act in 200001
11 EMPLOYEES PENSION COSTS
111 Teachersrsquo pension costs In 200001 the Council paid pound1382 million to the Teachers Pensions Agency in respect of teachersrsquo pension costs which represents 74 of teachersrsquo pensionable pay In addition the Council is responsible for all pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound34k
112 Employees who were transferred from the GLC or ILEA In 200001 the Council paid pound0408 million to the London Pension Fund Authority in respect of the pension costs for former employees of the GLC or ILEA This represents 157 of pensionable pay In addition the Council is responsible for pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound38k
16
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
113 Other employeesrsquo pension costs In 200001 the Council paid an employer contribution of pound1673 million into the Pension Fund representing 164 of pensionable pay The proportion of this contribution which was estimated by the actuary to be attributable to current employeesrsquo liabilities (87) has been charged to the relevant service and the remainder in respect of past employees has been charged as a corporate cost In addition the Council made a one off additional lump sum contribution of pound24 million The contribution rate is determined by the Fundrsquos actuary based on triennial valuations the last full review on which these rates were based being at 31398 Under Pension Fund regulations contribution rates are set to meet the overall liabilities of the Fund In addition the Council is responsible for all pension payments relating to added years benefits it has awarded together with related increases In 200001 these amounted to pound10 million representing 10 of pensionable pay
114 The triennial revaluation of the Fund took place as at 31398 Based on this valuation and advice from the actuary the pension costs it would have been necessary to provide for in the year in accordance with SSAP 24 lsquoAccounting for pension costsrsquo are pound14 million representing 137 of pensionable pay
115 The Council may make discretionary increases to pension entitlements funded either by the Council or the Pension Fund The capital costs of the increases made in the year and arising from earlier years against which payments are still being made are identif ied as
poundrsquo000 of total pensionable
pay
Capital cost of discretionary added years awarded in 200001 funded by the Pension Fund 600 06
Capital cost of discretionary added years awarded years before 200001 funded by the Pension Fund 32000
Capital cost of discretionary added years awarded in 200001 funded by the Council 400 04
Capital cost of discretionary added years awarded years before 200001 funded by the Council 28000
17
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
12 REMUNERATION OF EMPLOYEES
121 During 200001 the Council employed staff whose taxable remuneration exceeded pound40000 in the year A breakdown of these employees in bands of pound10000 is as follows
Band
pound
Number of employees
200001
Number of employees
199900
40000 ndash 49999 50000 ndash 59999 60000 ndash 69999 70000 ndash 79999 80000 ndash 89999 90000 ndash 99999 100000 ndash 109999 110000 ndash 119999
75 25 7 2 3 0 0 1
81 25 7 1 4 0 1 0
113 119
13 ASSET MANAGEMENT REVENUE ACCOUNT
Income Capital charges ndash General Fund
ndash Housing Revenue Account Transfer from grants deferred
Expenditure Provision for depreciation External interest charges Finance lease charges
Balance to Consolidated Revenue account
14 MINIMUM REVENUE PROVISION
Non-housing amount ndash 4 of credit ceiling Housing amount ndash 2 of credit ceiling
Minimum Revenue Provision
Amount charged as depreciation Excess of depreciation over MRP
200001 199900 pound000 pound000
(29286) (23694) (76002) (80938) (5065) (3561)
(110353) (108193)
40767) 24357 72614) 72109
38) 251
113419) 96717
3056) (11476)
200001 199900 pound000 pound000
1755) 1657 14480) 14700
16235) 16357
40767) 24357 (24532) (8000)
16235) 16357
18
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
HOUSING REVENUE ACCOUNT
The Housing Revenue Account reflects the statutory requirement under schedule 4 of the Local Government and Housing Act 1989 to account separately for local authority housing provision It shows the major elements of cost in providing and managing the Councilrsquos housing stock and how this expenditure is met from rents subsidy and other income
HOUSING REVENUE ACCOUNT 200001 199900 pound000 pound000
INCOME Rents ndash dwellings (142536) (142649)
ndash non-dwellings (5595) (6158) Charges to tenants (13461) (14374) Housing subsidy (112596) (115936) Interest on balances (2048) (2431) Interest on mortgage advances (200) (258) Other income (13073) (10953)
TOTAL INCOME (289509) (292759)
EXPENDITURE Repairs and maintenance 43188) 46740 Supervision and management 66886) 70543 Rents rates taxes and other charges 2628) 2306 Capital f inancing costs 80246) 83955 Provision for bad or doubtful debts 7780) 9102 Contributions to(from) provisions 2392) (409) Rent rebate payments 74710) 74146 Capital expenditure charged to revenue 5092) 14141
TOTAL EXPENDITURE 282922) 300524
Movement in reserves (6587) 7765
Balance of reserves at the beginning of year (13530) (21295)
Balance of reserves at the end of year (20117) (13530)
Less Earmarked reserves 12626) 12459
General working balances (7491) (1071)
HOUSING TENANTS ACCOUNTS
Arrears at 1st April 30784) 28534 Charges due in the year 148715) 149088 Rent Rebates (68145) (68424) Write off and adjustments (5112) (5665) Cash collected (75728) (72749)
Arrears at 31st March 30514) 30784
19
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
1 HOUSING SUBSIDY
11 Subsidy is payable by the Government towards the provision of local housing in accordance with determinations made under section 20 of the Local Government and Housing Act 1989 It is calculated by reference to a notional account broadly comprising management and maintenance costs (formula based) capital charges and the cost of rent rebates on one hand and income from rents (based on Department of Transport Local Government and the Regions (DTLR) assumed rent levels) and charges for services on the other with subsidy supporting the difference
12 1st April 1996 saw the introduction of a lsquopre-setrsquo regime a process whereby the data used to calculate virtually all subsidy elements are pre-determined by reference to previous yearsrsquo data For example dwelling numbers at 31st March 1999 are used to calculate subsidy elements such as management and maintenance allowance and notional rent income for the f inancial year 200001 Once estimated they cannot be changed except in exceptional circumstances where a major change has occurred in dwelling numbers (ie a change of more than 3000 properties or 10 of total stock)
2 ANALYSIS OF HOUSING STOCK BY TYPE OF DWELLING
Type of dwelling Number of bedrooms 1 2 3+ other
Total 31301 31300
Houses and bungalows 31301 31300
422 424
875 804
3123 3224
0 0
4420 4452
Low rise flats 31301 31300
3540 3607
842 881
458 478
0 0
4840 4966
Medium rise flats 31301 31300
8411 8547
9259 9479
8238 8501
0 0
25908 26527
High rise flats 31301 31300
4502 4735
6556 6657
2517 2563
0 0
13575 13955
Non permanent 31301 31300
0 0
0 0
0 0
57 61
57 61
Multi-occupied 31301 31300
0 0
0 0
0 0
194 194
194 194
Totals 31301 31300
16875 17532 14336 17513 17821 14766
251 255
48994 50155
20
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
3 HOUSING TENANTS ACCOUNTS
51 The arrears position as at 31st March 2001 includes Neighbourhoods Browning EMB hostels and miscellaneous properties It excludes Tenant Management Organisations Bed amp Breakfast and Travellers Sites
4 RECONCILIATION TO THE CONSOLIDATED REVENUE ACCOUNT
poundrsquo000
Gross Expenditure HRA statement Earmarked reserves 31300 Earmarked reserves 31301 Movement in earmarked reserves 200001
Gross Expenditure Consolidated Revenue Account
12459 12626
Gross Income
HRA surplus transferred to the HRA Fund
poundrsquo000
282922)
167) 283089)
(289509)
(6420)
5 Further information relating to the Housing Revenue Account can be obtained from the Councilrsquos Performance Indicators which are published separately
21
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED BALANCE SHEET
The Consolidated Balance sheet summarises the state of the Councilrsquos affairs as at 31st March 2001 and incorporates the balances on the Councilrsquos revenue and capital accounts consolidated advances and borrowing pool and the Collection Fund The assets and liabilities of the Superannuation Fund and Trust Funds where the Council is not the sole trustee have been excluded
BALANCES AT Fixed assets
Notes 31301 pound000
31301 pound000
31300 pound000
31300 pound000
Operational assets ndash Council dwellings ndash other land and buildings ndash vehicles plant and equipment ndash infrastructure assets ndash community assets ndash Work in progress
1836699) 334538)
6235) 55092) 6532)
187807)
1121681 333974
7797 47758 6453
152283
Non operational assets ndash investment properties
Deferred charges Deferred debtors Deferred debits
1 2 3 4
636)
23617) 2452) 6689)
2427539)
32758)
636
21971 3105 7045
1670582
32121
Total long-term assets 2460297) 1704703
Current Assets ndash stocks and work in progress ndash debtors ndash less provision for bad debts ndash investments
5
6
1875) 145550) (80641) 118070)
184854)
1292 158613 (66150) 114361
208116
Current Liabilities ndash creditors ndash cash and bank
(102075) (6664)
(108739)
(107247) (16329)
(123576)
Total assets less current liabilities 2536412) 1787243
Long term borrowing Deferred liabilities Deferred receipts Deferred credits Grants deferred account Provisions
7 8 9
10 11
12-15
(791849) 0)
(2098) (7264)
(155351) (49063)
(800833) 0
(2567) (8067)
(133504) (50494)
Total assets less liabilities 16 1530787) 791778
Represented by Fixed asset restatement reserve Capital f inancing reserve Usable capital receipts reserve Earmarked reserves Balances ndash General Fund
ndash Housing Revenue AC ndash Collection Fund
17 17 17 17
1268044) 217252)
1807) 24214) 8000)
20117) (8647)
548273 188952
3404 43615 4666
13530 (10662)
Total Equity 1530787 791778
22
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
1 FIXED ASSETS
11 Movement of Fixed Assets 200001
Council Housing
pound000
Other Land amp Building
pound000
Vehicles Plant amp
Equipment pound000
Infrastructure Assets pound000
Community Assets pound000
Investment Properties
pound000
Work in Progress
pound000 TOTAL
pound000
Gross Book Value 01400
Restatements
Revaluations
Additions
Disposals
Gross Book Value 31301
1140709)
768480)
58)
(40726)
1868521)
335057)
2982)
6573)
761)
(5025)
340348)
15651)
(843)
206)
15014)
54095
8833
62928
6453)
(1054)
1133)
6532)
636
636
152283
35524
187807
1704884)
1085)
775053)
46515)
(45751)
2481786)
Accumulated Depreciation bf
Depreciation for Revaluations
and Restatements
Depreciation for the year
Depreciation on assets sold
Depreciation Balance 31301
19028)
(19028)
32359)
(537)
31822)
1083)
4727)
5810)
7854)
(1257)
2182)
8779)
6337
1499
7836 0) 0 0
34302)
(1257)
(19028)
40767)
(537)
54247)
Net Book Value 31301 1836699) 334538) 6235) 55092 6532) 636 187807 2427539)
12 Capital expenditure on the acquisition of land buildings and other tangible assets is shown in additions Expenditure on the construction of new assets is shown in work in progress while under construction and shown as additions to f ixed assets on completion Enhancements and improvements to existing assets are shown as work in progress whilst being carried out and on completion will result in change in valuation rather than classed as an addition Differences between the change in valuation and the cost of these works are transferred to the Fixed Asset Restatement Reserve
13 In preparing for the implementation of Housing Resource Accounting in 200102 an external survey of the stock has revalued Council housing by pound76848 million The main reason for the increase is the improvement in the domestic property market A strong market also discounts the effects of repair liabilities on the assets which compounds the increase in the stock valuation This revaluation will be subject to further review in 200102
14 There have been no impairment losses on f ixed assets that were caused by physical damage or deterioration in the condition of specif ic assets The whole housing stock is valued on an annual basis and any impairment not otherwise identif ied has been absorbed as part of that revaluation Impairments reflecting movements in the general price of properties other than the housing stock have been credited to the Fixed Asset Restatement Reserve
15 Assets relating to former grant maintained schools now foundation schools are not vested in the Council However in accordance with the principles of Financial Reporting Standard 5 it is considered that the assets should be recognised in the Councilrsquos accounts There are four GM schools in the authority but these have not yet been valued and incorporated into the balance sheet
23
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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)
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
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)
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
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)
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)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
TABLE OF CONTENTS
Page
Statement of Responsibilities for the Statement of Accounts 2
Foreword 3
Statement of Accounting Policies General Principles 7 Compliance with Accounting Standards 7 Capital Accounting 8 Related Party Transactions 10
Consolidated Revenue Account 11 Best Value Accounting Statement 13 Local Government Act 1986 Section 5 Publicity Account 15
Housing Revenue Account 19
Consolidated Balance Sheet 22 Statement of Total Movement in Reserves 30 Miscellaneous Trust Funds 33
Collection Fund Accounts 37
Cash Flow Statement 40
Pension Fund 43
Glossary 49
1
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF RESPONSIBILITIES FOR THE STATEMENT OF ACCOUNTS
The Councilrsquos responsibilities
The Authority is required
To make arrangements for the proper administration of its f inancial affairs and to ensure that one of its off icers has the responsibility for the administration of those affairs In Southwark that off icer is the Chief Executive and Director of Finance
To manage its affairs to secure economic eff icient and effective use of resources and safeguard its assets
The Chief Finance Officerrsquos responsibilities
The Chief Executive and Director of Finance is responsible for the preparation of the Authorityrsquos statement of accounts which in terms of the CIPFALASACC Code of Practice on Local Authority Accounting in Great Britain (lsquothe Codersquo) is required to present fairly the f inancial position of the Authority at the accounting date and its income and expenditure for the year ended 31st March 2001
In preparing the statement of accounts the Chief Executive and Director of Finance has
selected suitable accounting policies and then applied them consistently
made judgements and estimates that were reasonable and prudent
stated whether applicable accounting standards have been followed subject to any material departures disclosed and explained in the statement of accounts
complied with the Code
kept proper accounting records which were up to date and
taken reasonable steps for the prevention and detection of fraud and other irregularities
2
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
1 This foreword provides a brief explanation of the f inancial aspects of the Councilrsquos activities and draws attention to the main features of the Councilrsquos f inancial position at 31st March 2001
2 The Councilrsquos Accounts for the year 200001 are set out in the following pages They consist of
reg The Consolidated Revenue Account ndash the Councilrsquos main revenue account covering income and expenditure on all services
reg The Best Value Accounting Statement ndash an alternative presentation of the Councilrsquos Total Cost of Services in accordance with Best Value principles and allowing consistent comparison between local authorities
reg The Housing Revenue Account ndash which shows income and expenditure on Council Housing
reg The Consolidated Balance Sheet ndash which sets out the f inancial position of the Council as at 31st March 2001
reg The Cash Flow Statement ndash which summarises the inflows and outflows of cash arising from transactions with third parties for revenue and capital purposes
reg The Trust Fund balances ndash which show the movements and the f inal balances on the various trusts and bequests administered by the Council
reg The Direct Service Organisations Accounts
reg The Collection Fund ndash which shows transactions of the charging authority relating to Non-Domestic Rates and Council Tax and the way these have been distributed to preceptors and the General Fund It also shows residual transactions relating to Community Charge
reg The Pension Fund ndash which sets out the f inancial position of the Councilrsquos Pension Fund
3 The attached Statements of Accounting Policies and various notes support these Accounts
3
) ) )) ) )
) ) )
) ) )
) ) )
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
4 THE REVENUE BUDGET
41 The table below shows how the actual expenditure for the year excluding the Housing Revenue Account differs from that budgeted
Budget Actual Difference pound000 pound000 pound000
Net Expenditure on Services 309091 309660 569
Collection Fund Deficit 4005 4006 1
313096 313666 570 Less Income shyRevenue Support Grant (193463) (193467) (4) Business Rates (64389) (64389) 0 Council Tax (59144) (59144) 0
Net deficit(surplus) for the year (3900) (3334) 566
Balance at 1st April 2000 (4666) (4666) 0
Balance at 31st March 2001 (8566) (8000) 566
42 In 200001 on a budget of pound309091 million there was an overall surplus on the General Fund of pound3334 million compared to an estimated surplus of pound3900 million The surplus increases the balances at 31st March 2001 to pound8000 million
5 CAPITAL
51 The Council has set a de minimis of pound10000 for the valuation of f ixed assets (pound1000 for DSO assets)
52 In 200001 the Council spent pound91293 million on capital projects including pound54323 million on Council dwellings and other housing
53 This expenditure was f inanced from borrowing (50) with the permitted proportion from the sale of assets (14) grants and other contributions (25) and contributions from revenue meeting the remainder
4
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
6 ARREARS
61 Detailed below are the levels of arrears on recurring debt as at 31st March 2001
Housing rents Homelessness Community charge Non domestic rates Council Tax Other debtors
31301 31300 Gross Payments Net Net
arrears in advance Arrears Arrears poundm poundm poundm poundm
332 (29) 303) 298 31 00 31) 22 03 00 03) 03 83 (99) (16) 16
246 (34) 212) 224 296 (21) 275) 305
991 (183) 808) 868
62 The f igures for arrears on hostel rents in 200001 are now included in homelessness rather than housing rents 199900 has now been restated for this change The f igures were previously shown as housing rents pound307 million and homelessness pound13 million
63 The Councilrsquos level of provisions for the write-off of arrears has increased by pound122 million in 200001
31301 31300 poundm poundm
Housing rents 249 244 Homelessness 32 23 Council Tax 180 176 Community charge 03 03 Other 279 175
743 621
64 No provision is made for NNDR arrears since no cost of NNDR should fall on the Council
5
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
7 FUTURE COMMITMENTS
CAPITAL PROGRAMME
71 The Council plans its capital programme on a f ive-year cycle ie current year plus four further years The authorised capital programme for the next four years amounts to pound3528 million of which pound1556 million has been committed The remainder of the authorised programme is made up of pound1167 million on identif ied schemes due to start in 200102 or later years pound92 million on grants and advances and pound713 million allocated to approved blocks of schemes against which individual schemes will be progressed during those four years
72 This future commitment can be analysed over the Councilrsquos services as follows
Service Contractually Committed Expenditure
poundm
Housing Regeneration and Environment excluding Leisure Education Social Services Leisure
901 263 324 01 67
Total committed programme 1556
6
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
1 GENERAL PRINCIPLES
11 The general principles adopted in compiling and presenting these accounts are those contained in The Code of Practice on Local Government Accounting in Great Britain Statement of Recommended Practice (SORP) 2000 the Best Value Accounting Code of Practice and all other relevant legislation and statements of good practice
2 COMPLIANCE WITH ACCOUNTING STANDARDS
21 These statements comply with all relevant accounting standards with the exception of the following
reg SSAP 6 Extraordinary items and prior year adjustments Legislation does not empower local authorities to credit capital receipts to the General Fund Capital receipts are applied to repay outstanding loan debt f inance new capital expenditure or remain unapplied at the end of the f inancial year A statement is included at Note 173 to the Consolidated Balance Sheet (page 31)
reg SSAP 1 amp 14 Accounting for associated companies and group accounts It has not been possible to comply with this standard completely in respect of the many smaller companies and trusts in which the Council has a minority interest
reg SSAP 24 Accounting for pension costs The Council is inhibited by law from complying with this standard However in 200001 the Council paid a contribution of pound1673 million into the Pension Fund In addition it contributed pound306 million into other pension schemes Considerably increased contributions have been required since 199293 and will continue to be required in future years Further details are given under the Pension Fund accounts on page 45 and the notes to the Consolidated Revenue Account on page 16
reg SSAP 9 Stocks and long term contracts Stock held is not currently valued at the lower of cost or net realisable value but is valued in the accounts at the latest invoiced price
reg Treatment of long term loans due to be repaid The Council has not complied with the requirement to transfer long term loans due to be repaid in the next 12 months to current liabilities since this would distort the balance sheet and comparisons between the f inancial years
DEBTORS AND CREDITORS
22 The accounts are compiled on a system of recognising income and expenditure attributable to the year Therefore if goods or services have been received in the old f inancial year they are accounted for accordingly Likewise income that is due in for goods and services relating to the old f inancial year is accounted for in 200001 If any government grants are due then they are accounted for in the period to which they relate
23 Where the amount due is unknown then an estimated amount has been allowed for
24 All interest payable on external borrowing and interest receivable on investments are accounted for in the period to which they relate
7
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
RESERVES AND PROVISIONS
25 The Consolidated Balance Sheet contains a number of reserves and provisions Provisions are sums set aside for liabilities that are likely to arise but the exact timing and amounts are unknown Reserves are for monies set aside for meeting future expenditure that is non-specif ic at this moment in time
REPAYMENT OF DEBT
26 The Council administers a Consolidated Advances and Borrowing Pool as allowed under the Local Government and Housing Act 1989 All loans raised under these powers are paid into the pool and are advanced to meet capital expenditure on the various Council services
27 Each year the Council is required to charge to revenue a minimum amount for debt redemption as specif ied in the Local Government and Housing Act 1989
ALLOCATION OF CENTRAL ADMINISTRATION EXPENSES OVER SERVICES
28 There has been an allocation of Central Administrative Expenses over all services based on Service Level Agreements Any surpluses or deficits on these internal trading accounts are taken to the General Fund
BASIS OF VALUATION OF INVESTMENTS
29 All investments are shown at their cost price including brokerage and fees
WORKS IN PROGRESS STOCKS AND STORES
210 Works in progress are generally valued at cost (except for the stores element which is valued at average price) However if a DSO has carried out works then they are shown at the lower of valuation or cost
211 Stocks and stores are recorded and charged in the accounts at average price
3 CAPITAL ACCOUNTING
FIXED ASSETS
31 All expenditure on the acquisition creation or enhancement of f ixed assets is capitalised on an accruals basis in the accounts provided that the f ixed asset yields benefits to the Council and the services it provides for a period of more than one year This excludes expenditure on routine repairs and maintenance of f ixed assets that are charged direct to service revenue accounts
8
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
32 Fixed assets are valued on the basis recommended by CIPFA and in accordance with the Statement of Asset Valuation Principles and Guidance notes issued by The Royal Institution of Chartered Surveyors (RICS) Fixed assets are classif ied into the groupings required by the 2000 Code of Practice on Local Authority Accounting
reg Land operational properties and other operational assets are included in the balance sheet at the lower of net current replacement cost and net realisable value
reg Non-operational assets investment properties and assets that are surplus to requirements are included in the balance sheet at the lower of net current replacement cost and net realisable value
reg Infrastructure assets and community assets are included in the balance sheet at historical cost net of depreciation
33 Revaluations of f ixed assets are undertaken on the basis of a 5-year rolling programme although material changes to asset valuations will be adjusted in the interim period should they occur Any surpluses or deficits from revaluation are taken to the Fixed Asset Restatement Reserve
34 Assets acquired under f inance leases are also capitalised in the Councilrsquos accounts together with the liability to pay future rentals Rental payments under f inance leases are apportioned between the f inance charge and the principal element ie the reduction of the liability to pay future rentals The f inance element of rentals is charged to the Asset Management Revenue Account The Council has no f inance leases at this time
35 Rentals payable under operating leases are charged to revenue on an accruals basis
36 Income from the disposal of f ixed assets is accounted for on an accrual basis Such income that is not reserved for the repayment of external loans and forms part of the capital f inancing reserve and has not been used is included in the balance sheet as usable capital receipts
DEPRECIATION
37 Depreciation is provided for on all f ixed assets with a f inite useful life (which can be determined at the time of acquisition or revaluation) according to the following policy
reg all assets are charged with depreciation unless the amount of depreciation is immaterial
reg newly acquired assets are depreciated from the year following acquisition although assets in the course of construction are not depreciated until they are brought into use and
reg depreciation is calculated on a straight-line basis
CHARGES TO REVENUE
38 All Council accounts are charged with a capital charge for all f ixed assets used in the provision of services The total charge covers the annual provision for depreciation plus a capital f inancing charge determined by applying a specif ied notional rate of interest to net asset values The charge made to the Housing Revenue Account is an amount equivalent to the statutory capital f inancing charges
9
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
39 The Asset Management Revenue Account contains the reversing entry for these transactions thereby ensuring there is no overall net effect on the Accounts
DEFERRED CHARGES
310 Deferred charges represent expenditure that may properly be capitalised but does not result in the acquisition or increased value of a tangible f ixed asset Deferred charges are written back to revenue over a period not exceeding f ive years
311 Where the deferred charge forms part of a phased project or part of a bid for external or joint f inance amortisation to revenue will not commence until completion of the project
GOVERNMENT GRANTS AND CONTRIBUTIONS
312 Where the acquisition of a f ixed asset is f inanced either wholly or in part by a government grant or other contribution the amount of the grant or contribution is credited initially to the grants deferred account Amounts are released to the Asset Management Revenue Account over the useful life of the asset to match the depreciation charged on the asset to which the grant relates
4 RELATED PARTY TRANSACTIONS
41 The Council is required to disclose details of its f inancial relationship with related third parties This has been defined as where the related party has or is perceived to have real influence over any transaction between the parties
42 In addition to maintaining the register of membersrsquo interests the Council has obtained specif ic declarations from councillors ex councillors and chief off icers for the f inancial year 200001 Of the 79 declarations requested 9 councillors were members of various local voluntary organisations receiving grant aid totalling pound566000 from the Council in 200001 All of these transactions are with the Council There were no transactions involving central government joint ventures joint venture parties nor other bodies precepting on the Council Tax A summary of the transactions is available separately
43 2 councillors have not returned declarations
44 The Council register of membersrsquo interests is available for inspection together with their declarations of any related party transactions at Peckham Town Hall
5 GRANT CLAIMS
51 The Accounts are prepared on the basis of accruals for claims of grants from central government At the time of signing the Accounts a number of end-of-year grant claims had not been f inalised including material claims such as Housing Subsidy Housing Benefits Subsidy Asylum Seekers and others The Accounts are therefore presented using the best estimates available Any audit amendments to these claims may have a material effect on the Accounts presented
10
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)
)
)
)
)
)
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)
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED REVENUE ACCOUNT
This account shows the net spending on the Councilrsquos services It shows how this revenue was f inanced and transfers tofrom reserves
200001 199900 Notes Expenditure Income Net Net
Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Education 217919 (79784) 138135) 127451 Early years 1 11368 (2345) 9023) 8977 Social Services 154289 (60037) 94252) 91657 Housing Services 65183 (45498) 19685) 19129 Highways and Transportation 10666 (1386) 9280) 12406 Other services ndash Leisure services 28346 (3155) 25191) 26932 ndash Waste Management 9717 (3861) 5856) 5501 ndash Environmental Health 4267 (652) 3615) 4374 ndash Street Cleansing 4151 (22) 4129) 3725 ndash Planning amp Regeneration 2 19343 (11591) 7752) 9390 ndash Other 3 41783 (24215) 17568) 15973
Corporate Management 4742 0 4742) 4027 Unallocated central overheads 4 9379 0 9379) 8806
Net Cost of General Fund Services 5 581153 (232546) 348607) 338348
Housing Revenue Account 283089 (289509) (6420) 7171
Net Cost of Services 6-12 864242 (522055) 342187) 345519
Net (surplus)loss on internal trading accounts 1284) (580) Interest Receivable (4071) (2814) Transfers to(from) AMRA 13 3056) (11476) Excess of depreciation over MRP 14 (24532) (8000) Deferred Credit (803) (3484) Amounts due to precepting authorities 11720) 10131
Net Operating Expenditure 328841) 329296
Appropriations HRA deficit transferred from the HRA Fund 6420) (7171) Contributions to(from) earmarked reserves (10967) (3857) Contributions to(from) capital reserves ndash Financing capital expenditure 82) 1686 ndash Deferred Charges (8061) (7385) ndash Deferred Grants 5065) 3686 ndash Leasing Adjustment 0) 1624
Amounts to be met from Government Grants amp Taxation 321380) 317879
Sources of Finance Council Tax payers (70864) (68157) Deficit from previous years Collection fund 4006) 2089 General Government Grant (193467) (192011) Contributions from non domestic pool (64389) (56859) Other 0) 0
Net General Fund (Surplus)Deficit (3334) 2941
Balance Brought Forward (4666) (7607)
Balance Carried Forward (8000) (4666)
11
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
1 EARLY YEARS EXPENDITURE
11 Expenditure on Early Years is controlled by a joint committee Expenditure of pound6570k (pound6527k in 199900) was incurred under Social Service powers and pound2453k (pound2450k in 199900) was incurred under Education powers
2 BUILDING CONTROL FEE EARNING ACCOUNT (BCFE ACCOUNT)
21 The Local Authority Building Control Charging Regulations require the disclosure of information regarding the setting of charges for the administration of the building control function namely income expenditure and net surplus or deficit These regulations require local authorities to break even on their building control account over a three-year period
22 Certain activities carried out by the building control service is either non-chargeable or outside the remit of the regulations The statement below therefore splits the BCFE account into chargeable and non-chargeable activities
Chargeable Non Total Chargeable Building
Control pound pound pound
Expenditure Employees 532383) 171864) 704247) Premises 85511) 17998) 103509) Transport 16830) 6473) 23303) Supplies amp Services 56344) 111231) 167575) Support Services 71400) 17850) 89250)
Total Expenditure 762468) 325416) 1087884)
Income Building Control Fees (1058141) (1058141) Other Income (455) (97132) (97587) Deferred Income transfers (393896) (393896)
Total Income (1452492) (97132) (1549624)
Net Expenditure(Income) for 200001 (690024) 228284) (461740) Balance from 199900 (14917) 215653) 200736) Transfer To Deferred Income 412228) 412228)
(SURPLUS)DEFICIT (292713) 443937) 151224)
3 MEMBERSrsquo ALLOWANCES
31 The amount of membersrsquo allowances paid in the f inancial year 200001 was pound905320 (pound434306 in 199900)
12
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
4 UNALLOCATED CENTRAL OVERHEADS
41 The Best Value Accounting Code of Practice requires the disclosure of Unallocated Central Overheads The relevant costs can be identif ied as
poundrsquo000
London Pension Fund Authority levy 1571 Contribution to Pension Fund deficit 6499 Added years pension costs 154 Unused shares of IT facilities 1155
Total 9379
5 BEST VALUE ACCOUNTING
51 The Best Value Accounting Code of Practice has introduced a new reporting requirement for the f irst time in 200001 This presents an alternative analysis of the cost of General Fund services to be consistent with the principles of the Best Value regime At the detailed level it permits improved comparisons between local authorities as well as with other providers The implementation of Best Value Accounting in the Councilrsquos Accounts is not yet fully compliant with the Code of Practice partly due to the late issue of the detailed disclosure requirements under the Code of Practice
Education Early years Social Services Housing Services Highways Roads and Transportation Cultural Environmental and Planning Central Services
Net cost of General Fund Services
200001 199900 Gross Income Net Net
Expenditure Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
210455 (79014) 131441 120803 11368 (2345) 9023 8977
161763 (60817) 100946 98305 65183 (45498) 19685 19129 10666 (1386) 9280 12406 68450 (22032) 46418 49922 53268 (21454) 31814 28806
581153 (232546) 348607 338348
52 Central Services includes a number of extraordinary items and accounting transactions as well as service costs not allocated to specif ic services under BVACOP These extraordinary items include pound6343M as a corporate provision for bad debt write-off
13
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)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
53 Best Value Accounting requires the disclosure of turnover and net profit for all internal trading accounts These are listed below
Turnover (Profit)Loss Turnover (Profit)Loss 200001 200001 199900 199900
poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Building (12700) 246) (18719) 478 Highways (3091) (130) (1989) (66) Refuse (4386) (34) (4029) (134) Catering (9146) 0) (2096) 82 Cleanteam (2958) (125) (3026) (135) Greenteam (1049) (10) (1010) (28) Vehicle Management (Fleet) (3402) (236) (6143) (237) Building Design services (4771) (227) (5491) (150) Legal services (3228) (149) (3061) (215) Payroll amp Pensions (4) 0) (1004) 295 Passenger Services (3191) (80) 0 0 Recruitment (3100) (295) (5764) (305) Community Services (336) 0) (840) (37) Direct Image (153) 0) (1553) 42 Construction 123) 579) (1922) (37) DSO departmental overheads (13) 407) 0 0 Housing Management (16484) (20) (15164) (42) Financial Management Service (11054) 1320) (16121) 3 Personnel Management Service (2264) 3) (2054) 290 Information Technology (5225) 0) (6145) 60 Law amp Administration (7717) 15) (7660) 112 Social Services ndash Orchard Lodge (6052) 359) (6597) 39 Parking Services (5991) (1803) (6055) (1449)
Total All Trading Accounts (106192) (180) (116443) (1434)
6 COMMERCIAL INCOME
61 The Council undertook commercial refuse collection in addition to its statutory refuse collection In 200001 a profit of pound395k (pound129k 199900) occurred on a turnover of pound2252k (pound2026k 199900)
62 The Council operates a number of industrial estates in the area These produced an income of pound2054k (pound2267k in 199900) and expenditure of pound2802k (pound2879k in 199900)
63 The Council also rents out commercial properties These produced an income of pound2200k (pound1568k in 199900) and expenditure of pound4253k (pound3662k in 199900)
64 The Council operates a Parking Trading Account In 200001 parking generated a surplus of pound1803k (pound1449k in 199900) The surplus has been fully applied to meet other transport costs of off-street parking pound1961k road maintenance pound960k and street lighting pound652k (respectively pound218k pound500k and pound731k in 199900) There is no residual balance brought forward or carried forward as any surplus on the account is fully applied to appropriate purposes in the year it arises
14
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
7 LIABILITY IN RESPECT OF LEASED ASSETS
71 The Council has a number of assets that have been provided through lease agreements The values of these payments in 200001 along with the future payments due are shown in the table below
200001 199900 pound000 pound000
Cost of repayments in 200001 Operating leases 1509 1816 Hire purchase and other leases 38 2341
1547 4157
Future liability to payments on agreements entered into as at 31st March 2001 Operating leases 421 493 Hire purchase and other leases 38 38
459 531
8 PUBLICITY
81 The Councilrsquos spending on publicity is set out below under the requirements of section 5(1) of the Local Government Act 1986
Recruitment advertising Council newspapers and other publications Consultations and other publicity
200001 199900 pound pound
849742 814426 223939 217589
1656525 1502268
2730206 2534283
15
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
9 SECTION 137 LOCAL GOVERNMENT ACT 1972
91 Section 137 of the Local Government Act 1972 empowers local authorities subject to various conditions and limits to incur expenditure which in their opinion is in the interest of their area or any part of it or all or some of its inhabitants Under this Section local authorities are required to account separately for such expenditure
92 Section 137 was repealed by the Local Government Act 2000 Section 8 with effect from October 2000 The statutory disclosure requirement therefore only applies for expenditure incurred in the period to September 2000 However for completeness the table below shows expenditure incurred on Section 137 activities for the whole of 200001 This information will not be disclosed from 200102
200001 199900 pound pound
Strategic Services 35040 40435 Social Services 152807 150697 Administration costs 10900 10634
TOTAL EXPENDITURE 198747 201766
SECTION 137 LIMIT 837445 818275
The majority of this expenditure was incurred on grants to various organisations
10 LOCAL AUTHORITY (GOODS AND SERVICES) ACT 1970
101 There were no services provided to other authorities under this Act in 200001
11 EMPLOYEES PENSION COSTS
111 Teachersrsquo pension costs In 200001 the Council paid pound1382 million to the Teachers Pensions Agency in respect of teachersrsquo pension costs which represents 74 of teachersrsquo pensionable pay In addition the Council is responsible for all pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound34k
112 Employees who were transferred from the GLC or ILEA In 200001 the Council paid pound0408 million to the London Pension Fund Authority in respect of the pension costs for former employees of the GLC or ILEA This represents 157 of pensionable pay In addition the Council is responsible for pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound38k
16
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
113 Other employeesrsquo pension costs In 200001 the Council paid an employer contribution of pound1673 million into the Pension Fund representing 164 of pensionable pay The proportion of this contribution which was estimated by the actuary to be attributable to current employeesrsquo liabilities (87) has been charged to the relevant service and the remainder in respect of past employees has been charged as a corporate cost In addition the Council made a one off additional lump sum contribution of pound24 million The contribution rate is determined by the Fundrsquos actuary based on triennial valuations the last full review on which these rates were based being at 31398 Under Pension Fund regulations contribution rates are set to meet the overall liabilities of the Fund In addition the Council is responsible for all pension payments relating to added years benefits it has awarded together with related increases In 200001 these amounted to pound10 million representing 10 of pensionable pay
114 The triennial revaluation of the Fund took place as at 31398 Based on this valuation and advice from the actuary the pension costs it would have been necessary to provide for in the year in accordance with SSAP 24 lsquoAccounting for pension costsrsquo are pound14 million representing 137 of pensionable pay
115 The Council may make discretionary increases to pension entitlements funded either by the Council or the Pension Fund The capital costs of the increases made in the year and arising from earlier years against which payments are still being made are identif ied as
poundrsquo000 of total pensionable
pay
Capital cost of discretionary added years awarded in 200001 funded by the Pension Fund 600 06
Capital cost of discretionary added years awarded years before 200001 funded by the Pension Fund 32000
Capital cost of discretionary added years awarded in 200001 funded by the Council 400 04
Capital cost of discretionary added years awarded years before 200001 funded by the Council 28000
17
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
12 REMUNERATION OF EMPLOYEES
121 During 200001 the Council employed staff whose taxable remuneration exceeded pound40000 in the year A breakdown of these employees in bands of pound10000 is as follows
Band
pound
Number of employees
200001
Number of employees
199900
40000 ndash 49999 50000 ndash 59999 60000 ndash 69999 70000 ndash 79999 80000 ndash 89999 90000 ndash 99999 100000 ndash 109999 110000 ndash 119999
75 25 7 2 3 0 0 1
81 25 7 1 4 0 1 0
113 119
13 ASSET MANAGEMENT REVENUE ACCOUNT
Income Capital charges ndash General Fund
ndash Housing Revenue Account Transfer from grants deferred
Expenditure Provision for depreciation External interest charges Finance lease charges
Balance to Consolidated Revenue account
14 MINIMUM REVENUE PROVISION
Non-housing amount ndash 4 of credit ceiling Housing amount ndash 2 of credit ceiling
Minimum Revenue Provision
Amount charged as depreciation Excess of depreciation over MRP
200001 199900 pound000 pound000
(29286) (23694) (76002) (80938) (5065) (3561)
(110353) (108193)
40767) 24357 72614) 72109
38) 251
113419) 96717
3056) (11476)
200001 199900 pound000 pound000
1755) 1657 14480) 14700
16235) 16357
40767) 24357 (24532) (8000)
16235) 16357
18
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
HOUSING REVENUE ACCOUNT
The Housing Revenue Account reflects the statutory requirement under schedule 4 of the Local Government and Housing Act 1989 to account separately for local authority housing provision It shows the major elements of cost in providing and managing the Councilrsquos housing stock and how this expenditure is met from rents subsidy and other income
HOUSING REVENUE ACCOUNT 200001 199900 pound000 pound000
INCOME Rents ndash dwellings (142536) (142649)
ndash non-dwellings (5595) (6158) Charges to tenants (13461) (14374) Housing subsidy (112596) (115936) Interest on balances (2048) (2431) Interest on mortgage advances (200) (258) Other income (13073) (10953)
TOTAL INCOME (289509) (292759)
EXPENDITURE Repairs and maintenance 43188) 46740 Supervision and management 66886) 70543 Rents rates taxes and other charges 2628) 2306 Capital f inancing costs 80246) 83955 Provision for bad or doubtful debts 7780) 9102 Contributions to(from) provisions 2392) (409) Rent rebate payments 74710) 74146 Capital expenditure charged to revenue 5092) 14141
TOTAL EXPENDITURE 282922) 300524
Movement in reserves (6587) 7765
Balance of reserves at the beginning of year (13530) (21295)
Balance of reserves at the end of year (20117) (13530)
Less Earmarked reserves 12626) 12459
General working balances (7491) (1071)
HOUSING TENANTS ACCOUNTS
Arrears at 1st April 30784) 28534 Charges due in the year 148715) 149088 Rent Rebates (68145) (68424) Write off and adjustments (5112) (5665) Cash collected (75728) (72749)
Arrears at 31st March 30514) 30784
19
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
1 HOUSING SUBSIDY
11 Subsidy is payable by the Government towards the provision of local housing in accordance with determinations made under section 20 of the Local Government and Housing Act 1989 It is calculated by reference to a notional account broadly comprising management and maintenance costs (formula based) capital charges and the cost of rent rebates on one hand and income from rents (based on Department of Transport Local Government and the Regions (DTLR) assumed rent levels) and charges for services on the other with subsidy supporting the difference
12 1st April 1996 saw the introduction of a lsquopre-setrsquo regime a process whereby the data used to calculate virtually all subsidy elements are pre-determined by reference to previous yearsrsquo data For example dwelling numbers at 31st March 1999 are used to calculate subsidy elements such as management and maintenance allowance and notional rent income for the f inancial year 200001 Once estimated they cannot be changed except in exceptional circumstances where a major change has occurred in dwelling numbers (ie a change of more than 3000 properties or 10 of total stock)
2 ANALYSIS OF HOUSING STOCK BY TYPE OF DWELLING
Type of dwelling Number of bedrooms 1 2 3+ other
Total 31301 31300
Houses and bungalows 31301 31300
422 424
875 804
3123 3224
0 0
4420 4452
Low rise flats 31301 31300
3540 3607
842 881
458 478
0 0
4840 4966
Medium rise flats 31301 31300
8411 8547
9259 9479
8238 8501
0 0
25908 26527
High rise flats 31301 31300
4502 4735
6556 6657
2517 2563
0 0
13575 13955
Non permanent 31301 31300
0 0
0 0
0 0
57 61
57 61
Multi-occupied 31301 31300
0 0
0 0
0 0
194 194
194 194
Totals 31301 31300
16875 17532 14336 17513 17821 14766
251 255
48994 50155
20
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
3 HOUSING TENANTS ACCOUNTS
51 The arrears position as at 31st March 2001 includes Neighbourhoods Browning EMB hostels and miscellaneous properties It excludes Tenant Management Organisations Bed amp Breakfast and Travellers Sites
4 RECONCILIATION TO THE CONSOLIDATED REVENUE ACCOUNT
poundrsquo000
Gross Expenditure HRA statement Earmarked reserves 31300 Earmarked reserves 31301 Movement in earmarked reserves 200001
Gross Expenditure Consolidated Revenue Account
12459 12626
Gross Income
HRA surplus transferred to the HRA Fund
poundrsquo000
282922)
167) 283089)
(289509)
(6420)
5 Further information relating to the Housing Revenue Account can be obtained from the Councilrsquos Performance Indicators which are published separately
21
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED BALANCE SHEET
The Consolidated Balance sheet summarises the state of the Councilrsquos affairs as at 31st March 2001 and incorporates the balances on the Councilrsquos revenue and capital accounts consolidated advances and borrowing pool and the Collection Fund The assets and liabilities of the Superannuation Fund and Trust Funds where the Council is not the sole trustee have been excluded
BALANCES AT Fixed assets
Notes 31301 pound000
31301 pound000
31300 pound000
31300 pound000
Operational assets ndash Council dwellings ndash other land and buildings ndash vehicles plant and equipment ndash infrastructure assets ndash community assets ndash Work in progress
1836699) 334538)
6235) 55092) 6532)
187807)
1121681 333974
7797 47758 6453
152283
Non operational assets ndash investment properties
Deferred charges Deferred debtors Deferred debits
1 2 3 4
636)
23617) 2452) 6689)
2427539)
32758)
636
21971 3105 7045
1670582
32121
Total long-term assets 2460297) 1704703
Current Assets ndash stocks and work in progress ndash debtors ndash less provision for bad debts ndash investments
5
6
1875) 145550) (80641) 118070)
184854)
1292 158613 (66150) 114361
208116
Current Liabilities ndash creditors ndash cash and bank
(102075) (6664)
(108739)
(107247) (16329)
(123576)
Total assets less current liabilities 2536412) 1787243
Long term borrowing Deferred liabilities Deferred receipts Deferred credits Grants deferred account Provisions
7 8 9
10 11
12-15
(791849) 0)
(2098) (7264)
(155351) (49063)
(800833) 0
(2567) (8067)
(133504) (50494)
Total assets less liabilities 16 1530787) 791778
Represented by Fixed asset restatement reserve Capital f inancing reserve Usable capital receipts reserve Earmarked reserves Balances ndash General Fund
ndash Housing Revenue AC ndash Collection Fund
17 17 17 17
1268044) 217252)
1807) 24214) 8000)
20117) (8647)
548273 188952
3404 43615 4666
13530 (10662)
Total Equity 1530787 791778
22
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
1 FIXED ASSETS
11 Movement of Fixed Assets 200001
Council Housing
pound000
Other Land amp Building
pound000
Vehicles Plant amp
Equipment pound000
Infrastructure Assets pound000
Community Assets pound000
Investment Properties
pound000
Work in Progress
pound000 TOTAL
pound000
Gross Book Value 01400
Restatements
Revaluations
Additions
Disposals
Gross Book Value 31301
1140709)
768480)
58)
(40726)
1868521)
335057)
2982)
6573)
761)
(5025)
340348)
15651)
(843)
206)
15014)
54095
8833
62928
6453)
(1054)
1133)
6532)
636
636
152283
35524
187807
1704884)
1085)
775053)
46515)
(45751)
2481786)
Accumulated Depreciation bf
Depreciation for Revaluations
and Restatements
Depreciation for the year
Depreciation on assets sold
Depreciation Balance 31301
19028)
(19028)
32359)
(537)
31822)
1083)
4727)
5810)
7854)
(1257)
2182)
8779)
6337
1499
7836 0) 0 0
34302)
(1257)
(19028)
40767)
(537)
54247)
Net Book Value 31301 1836699) 334538) 6235) 55092 6532) 636 187807 2427539)
12 Capital expenditure on the acquisition of land buildings and other tangible assets is shown in additions Expenditure on the construction of new assets is shown in work in progress while under construction and shown as additions to f ixed assets on completion Enhancements and improvements to existing assets are shown as work in progress whilst being carried out and on completion will result in change in valuation rather than classed as an addition Differences between the change in valuation and the cost of these works are transferred to the Fixed Asset Restatement Reserve
13 In preparing for the implementation of Housing Resource Accounting in 200102 an external survey of the stock has revalued Council housing by pound76848 million The main reason for the increase is the improvement in the domestic property market A strong market also discounts the effects of repair liabilities on the assets which compounds the increase in the stock valuation This revaluation will be subject to further review in 200102
14 There have been no impairment losses on f ixed assets that were caused by physical damage or deterioration in the condition of specif ic assets The whole housing stock is valued on an annual basis and any impairment not otherwise identif ied has been absorbed as part of that revaluation Impairments reflecting movements in the general price of properties other than the housing stock have been credited to the Fixed Asset Restatement Reserve
15 Assets relating to former grant maintained schools now foundation schools are not vested in the Council However in accordance with the principles of Financial Reporting Standard 5 it is considered that the assets should be recognised in the Councilrsquos accounts There are four GM schools in the authority but these have not yet been valued and incorporated into the balance sheet
23
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)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
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)
)))))
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
)
)
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
))))))
)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF RESPONSIBILITIES FOR THE STATEMENT OF ACCOUNTS
The Councilrsquos responsibilities
The Authority is required
To make arrangements for the proper administration of its f inancial affairs and to ensure that one of its off icers has the responsibility for the administration of those affairs In Southwark that off icer is the Chief Executive and Director of Finance
To manage its affairs to secure economic eff icient and effective use of resources and safeguard its assets
The Chief Finance Officerrsquos responsibilities
The Chief Executive and Director of Finance is responsible for the preparation of the Authorityrsquos statement of accounts which in terms of the CIPFALASACC Code of Practice on Local Authority Accounting in Great Britain (lsquothe Codersquo) is required to present fairly the f inancial position of the Authority at the accounting date and its income and expenditure for the year ended 31st March 2001
In preparing the statement of accounts the Chief Executive and Director of Finance has
selected suitable accounting policies and then applied them consistently
made judgements and estimates that were reasonable and prudent
stated whether applicable accounting standards have been followed subject to any material departures disclosed and explained in the statement of accounts
complied with the Code
kept proper accounting records which were up to date and
taken reasonable steps for the prevention and detection of fraud and other irregularities
2
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
1 This foreword provides a brief explanation of the f inancial aspects of the Councilrsquos activities and draws attention to the main features of the Councilrsquos f inancial position at 31st March 2001
2 The Councilrsquos Accounts for the year 200001 are set out in the following pages They consist of
reg The Consolidated Revenue Account ndash the Councilrsquos main revenue account covering income and expenditure on all services
reg The Best Value Accounting Statement ndash an alternative presentation of the Councilrsquos Total Cost of Services in accordance with Best Value principles and allowing consistent comparison between local authorities
reg The Housing Revenue Account ndash which shows income and expenditure on Council Housing
reg The Consolidated Balance Sheet ndash which sets out the f inancial position of the Council as at 31st March 2001
reg The Cash Flow Statement ndash which summarises the inflows and outflows of cash arising from transactions with third parties for revenue and capital purposes
reg The Trust Fund balances ndash which show the movements and the f inal balances on the various trusts and bequests administered by the Council
reg The Direct Service Organisations Accounts
reg The Collection Fund ndash which shows transactions of the charging authority relating to Non-Domestic Rates and Council Tax and the way these have been distributed to preceptors and the General Fund It also shows residual transactions relating to Community Charge
reg The Pension Fund ndash which sets out the f inancial position of the Councilrsquos Pension Fund
3 The attached Statements of Accounting Policies and various notes support these Accounts
3
) ) )) ) )
) ) )
) ) )
) ) )
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
4 THE REVENUE BUDGET
41 The table below shows how the actual expenditure for the year excluding the Housing Revenue Account differs from that budgeted
Budget Actual Difference pound000 pound000 pound000
Net Expenditure on Services 309091 309660 569
Collection Fund Deficit 4005 4006 1
313096 313666 570 Less Income shyRevenue Support Grant (193463) (193467) (4) Business Rates (64389) (64389) 0 Council Tax (59144) (59144) 0
Net deficit(surplus) for the year (3900) (3334) 566
Balance at 1st April 2000 (4666) (4666) 0
Balance at 31st March 2001 (8566) (8000) 566
42 In 200001 on a budget of pound309091 million there was an overall surplus on the General Fund of pound3334 million compared to an estimated surplus of pound3900 million The surplus increases the balances at 31st March 2001 to pound8000 million
5 CAPITAL
51 The Council has set a de minimis of pound10000 for the valuation of f ixed assets (pound1000 for DSO assets)
52 In 200001 the Council spent pound91293 million on capital projects including pound54323 million on Council dwellings and other housing
53 This expenditure was f inanced from borrowing (50) with the permitted proportion from the sale of assets (14) grants and other contributions (25) and contributions from revenue meeting the remainder
4
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
6 ARREARS
61 Detailed below are the levels of arrears on recurring debt as at 31st March 2001
Housing rents Homelessness Community charge Non domestic rates Council Tax Other debtors
31301 31300 Gross Payments Net Net
arrears in advance Arrears Arrears poundm poundm poundm poundm
332 (29) 303) 298 31 00 31) 22 03 00 03) 03 83 (99) (16) 16
246 (34) 212) 224 296 (21) 275) 305
991 (183) 808) 868
62 The f igures for arrears on hostel rents in 200001 are now included in homelessness rather than housing rents 199900 has now been restated for this change The f igures were previously shown as housing rents pound307 million and homelessness pound13 million
63 The Councilrsquos level of provisions for the write-off of arrears has increased by pound122 million in 200001
31301 31300 poundm poundm
Housing rents 249 244 Homelessness 32 23 Council Tax 180 176 Community charge 03 03 Other 279 175
743 621
64 No provision is made for NNDR arrears since no cost of NNDR should fall on the Council
5
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
7 FUTURE COMMITMENTS
CAPITAL PROGRAMME
71 The Council plans its capital programme on a f ive-year cycle ie current year plus four further years The authorised capital programme for the next four years amounts to pound3528 million of which pound1556 million has been committed The remainder of the authorised programme is made up of pound1167 million on identif ied schemes due to start in 200102 or later years pound92 million on grants and advances and pound713 million allocated to approved blocks of schemes against which individual schemes will be progressed during those four years
72 This future commitment can be analysed over the Councilrsquos services as follows
Service Contractually Committed Expenditure
poundm
Housing Regeneration and Environment excluding Leisure Education Social Services Leisure
901 263 324 01 67
Total committed programme 1556
6
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
1 GENERAL PRINCIPLES
11 The general principles adopted in compiling and presenting these accounts are those contained in The Code of Practice on Local Government Accounting in Great Britain Statement of Recommended Practice (SORP) 2000 the Best Value Accounting Code of Practice and all other relevant legislation and statements of good practice
2 COMPLIANCE WITH ACCOUNTING STANDARDS
21 These statements comply with all relevant accounting standards with the exception of the following
reg SSAP 6 Extraordinary items and prior year adjustments Legislation does not empower local authorities to credit capital receipts to the General Fund Capital receipts are applied to repay outstanding loan debt f inance new capital expenditure or remain unapplied at the end of the f inancial year A statement is included at Note 173 to the Consolidated Balance Sheet (page 31)
reg SSAP 1 amp 14 Accounting for associated companies and group accounts It has not been possible to comply with this standard completely in respect of the many smaller companies and trusts in which the Council has a minority interest
reg SSAP 24 Accounting for pension costs The Council is inhibited by law from complying with this standard However in 200001 the Council paid a contribution of pound1673 million into the Pension Fund In addition it contributed pound306 million into other pension schemes Considerably increased contributions have been required since 199293 and will continue to be required in future years Further details are given under the Pension Fund accounts on page 45 and the notes to the Consolidated Revenue Account on page 16
reg SSAP 9 Stocks and long term contracts Stock held is not currently valued at the lower of cost or net realisable value but is valued in the accounts at the latest invoiced price
reg Treatment of long term loans due to be repaid The Council has not complied with the requirement to transfer long term loans due to be repaid in the next 12 months to current liabilities since this would distort the balance sheet and comparisons between the f inancial years
DEBTORS AND CREDITORS
22 The accounts are compiled on a system of recognising income and expenditure attributable to the year Therefore if goods or services have been received in the old f inancial year they are accounted for accordingly Likewise income that is due in for goods and services relating to the old f inancial year is accounted for in 200001 If any government grants are due then they are accounted for in the period to which they relate
23 Where the amount due is unknown then an estimated amount has been allowed for
24 All interest payable on external borrowing and interest receivable on investments are accounted for in the period to which they relate
7
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
RESERVES AND PROVISIONS
25 The Consolidated Balance Sheet contains a number of reserves and provisions Provisions are sums set aside for liabilities that are likely to arise but the exact timing and amounts are unknown Reserves are for monies set aside for meeting future expenditure that is non-specif ic at this moment in time
REPAYMENT OF DEBT
26 The Council administers a Consolidated Advances and Borrowing Pool as allowed under the Local Government and Housing Act 1989 All loans raised under these powers are paid into the pool and are advanced to meet capital expenditure on the various Council services
27 Each year the Council is required to charge to revenue a minimum amount for debt redemption as specif ied in the Local Government and Housing Act 1989
ALLOCATION OF CENTRAL ADMINISTRATION EXPENSES OVER SERVICES
28 There has been an allocation of Central Administrative Expenses over all services based on Service Level Agreements Any surpluses or deficits on these internal trading accounts are taken to the General Fund
BASIS OF VALUATION OF INVESTMENTS
29 All investments are shown at their cost price including brokerage and fees
WORKS IN PROGRESS STOCKS AND STORES
210 Works in progress are generally valued at cost (except for the stores element which is valued at average price) However if a DSO has carried out works then they are shown at the lower of valuation or cost
211 Stocks and stores are recorded and charged in the accounts at average price
3 CAPITAL ACCOUNTING
FIXED ASSETS
31 All expenditure on the acquisition creation or enhancement of f ixed assets is capitalised on an accruals basis in the accounts provided that the f ixed asset yields benefits to the Council and the services it provides for a period of more than one year This excludes expenditure on routine repairs and maintenance of f ixed assets that are charged direct to service revenue accounts
8
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
32 Fixed assets are valued on the basis recommended by CIPFA and in accordance with the Statement of Asset Valuation Principles and Guidance notes issued by The Royal Institution of Chartered Surveyors (RICS) Fixed assets are classif ied into the groupings required by the 2000 Code of Practice on Local Authority Accounting
reg Land operational properties and other operational assets are included in the balance sheet at the lower of net current replacement cost and net realisable value
reg Non-operational assets investment properties and assets that are surplus to requirements are included in the balance sheet at the lower of net current replacement cost and net realisable value
reg Infrastructure assets and community assets are included in the balance sheet at historical cost net of depreciation
33 Revaluations of f ixed assets are undertaken on the basis of a 5-year rolling programme although material changes to asset valuations will be adjusted in the interim period should they occur Any surpluses or deficits from revaluation are taken to the Fixed Asset Restatement Reserve
34 Assets acquired under f inance leases are also capitalised in the Councilrsquos accounts together with the liability to pay future rentals Rental payments under f inance leases are apportioned between the f inance charge and the principal element ie the reduction of the liability to pay future rentals The f inance element of rentals is charged to the Asset Management Revenue Account The Council has no f inance leases at this time
35 Rentals payable under operating leases are charged to revenue on an accruals basis
36 Income from the disposal of f ixed assets is accounted for on an accrual basis Such income that is not reserved for the repayment of external loans and forms part of the capital f inancing reserve and has not been used is included in the balance sheet as usable capital receipts
DEPRECIATION
37 Depreciation is provided for on all f ixed assets with a f inite useful life (which can be determined at the time of acquisition or revaluation) according to the following policy
reg all assets are charged with depreciation unless the amount of depreciation is immaterial
reg newly acquired assets are depreciated from the year following acquisition although assets in the course of construction are not depreciated until they are brought into use and
reg depreciation is calculated on a straight-line basis
CHARGES TO REVENUE
38 All Council accounts are charged with a capital charge for all f ixed assets used in the provision of services The total charge covers the annual provision for depreciation plus a capital f inancing charge determined by applying a specif ied notional rate of interest to net asset values The charge made to the Housing Revenue Account is an amount equivalent to the statutory capital f inancing charges
9
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
39 The Asset Management Revenue Account contains the reversing entry for these transactions thereby ensuring there is no overall net effect on the Accounts
DEFERRED CHARGES
310 Deferred charges represent expenditure that may properly be capitalised but does not result in the acquisition or increased value of a tangible f ixed asset Deferred charges are written back to revenue over a period not exceeding f ive years
311 Where the deferred charge forms part of a phased project or part of a bid for external or joint f inance amortisation to revenue will not commence until completion of the project
GOVERNMENT GRANTS AND CONTRIBUTIONS
312 Where the acquisition of a f ixed asset is f inanced either wholly or in part by a government grant or other contribution the amount of the grant or contribution is credited initially to the grants deferred account Amounts are released to the Asset Management Revenue Account over the useful life of the asset to match the depreciation charged on the asset to which the grant relates
4 RELATED PARTY TRANSACTIONS
41 The Council is required to disclose details of its f inancial relationship with related third parties This has been defined as where the related party has or is perceived to have real influence over any transaction between the parties
42 In addition to maintaining the register of membersrsquo interests the Council has obtained specif ic declarations from councillors ex councillors and chief off icers for the f inancial year 200001 Of the 79 declarations requested 9 councillors were members of various local voluntary organisations receiving grant aid totalling pound566000 from the Council in 200001 All of these transactions are with the Council There were no transactions involving central government joint ventures joint venture parties nor other bodies precepting on the Council Tax A summary of the transactions is available separately
43 2 councillors have not returned declarations
44 The Council register of membersrsquo interests is available for inspection together with their declarations of any related party transactions at Peckham Town Hall
5 GRANT CLAIMS
51 The Accounts are prepared on the basis of accruals for claims of grants from central government At the time of signing the Accounts a number of end-of-year grant claims had not been f inalised including material claims such as Housing Subsidy Housing Benefits Subsidy Asylum Seekers and others The Accounts are therefore presented using the best estimates available Any audit amendments to these claims may have a material effect on the Accounts presented
10
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)
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)
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED REVENUE ACCOUNT
This account shows the net spending on the Councilrsquos services It shows how this revenue was f inanced and transfers tofrom reserves
200001 199900 Notes Expenditure Income Net Net
Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Education 217919 (79784) 138135) 127451 Early years 1 11368 (2345) 9023) 8977 Social Services 154289 (60037) 94252) 91657 Housing Services 65183 (45498) 19685) 19129 Highways and Transportation 10666 (1386) 9280) 12406 Other services ndash Leisure services 28346 (3155) 25191) 26932 ndash Waste Management 9717 (3861) 5856) 5501 ndash Environmental Health 4267 (652) 3615) 4374 ndash Street Cleansing 4151 (22) 4129) 3725 ndash Planning amp Regeneration 2 19343 (11591) 7752) 9390 ndash Other 3 41783 (24215) 17568) 15973
Corporate Management 4742 0 4742) 4027 Unallocated central overheads 4 9379 0 9379) 8806
Net Cost of General Fund Services 5 581153 (232546) 348607) 338348
Housing Revenue Account 283089 (289509) (6420) 7171
Net Cost of Services 6-12 864242 (522055) 342187) 345519
Net (surplus)loss on internal trading accounts 1284) (580) Interest Receivable (4071) (2814) Transfers to(from) AMRA 13 3056) (11476) Excess of depreciation over MRP 14 (24532) (8000) Deferred Credit (803) (3484) Amounts due to precepting authorities 11720) 10131
Net Operating Expenditure 328841) 329296
Appropriations HRA deficit transferred from the HRA Fund 6420) (7171) Contributions to(from) earmarked reserves (10967) (3857) Contributions to(from) capital reserves ndash Financing capital expenditure 82) 1686 ndash Deferred Charges (8061) (7385) ndash Deferred Grants 5065) 3686 ndash Leasing Adjustment 0) 1624
Amounts to be met from Government Grants amp Taxation 321380) 317879
Sources of Finance Council Tax payers (70864) (68157) Deficit from previous years Collection fund 4006) 2089 General Government Grant (193467) (192011) Contributions from non domestic pool (64389) (56859) Other 0) 0
Net General Fund (Surplus)Deficit (3334) 2941
Balance Brought Forward (4666) (7607)
Balance Carried Forward (8000) (4666)
11
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
1 EARLY YEARS EXPENDITURE
11 Expenditure on Early Years is controlled by a joint committee Expenditure of pound6570k (pound6527k in 199900) was incurred under Social Service powers and pound2453k (pound2450k in 199900) was incurred under Education powers
2 BUILDING CONTROL FEE EARNING ACCOUNT (BCFE ACCOUNT)
21 The Local Authority Building Control Charging Regulations require the disclosure of information regarding the setting of charges for the administration of the building control function namely income expenditure and net surplus or deficit These regulations require local authorities to break even on their building control account over a three-year period
22 Certain activities carried out by the building control service is either non-chargeable or outside the remit of the regulations The statement below therefore splits the BCFE account into chargeable and non-chargeable activities
Chargeable Non Total Chargeable Building
Control pound pound pound
Expenditure Employees 532383) 171864) 704247) Premises 85511) 17998) 103509) Transport 16830) 6473) 23303) Supplies amp Services 56344) 111231) 167575) Support Services 71400) 17850) 89250)
Total Expenditure 762468) 325416) 1087884)
Income Building Control Fees (1058141) (1058141) Other Income (455) (97132) (97587) Deferred Income transfers (393896) (393896)
Total Income (1452492) (97132) (1549624)
Net Expenditure(Income) for 200001 (690024) 228284) (461740) Balance from 199900 (14917) 215653) 200736) Transfer To Deferred Income 412228) 412228)
(SURPLUS)DEFICIT (292713) 443937) 151224)
3 MEMBERSrsquo ALLOWANCES
31 The amount of membersrsquo allowances paid in the f inancial year 200001 was pound905320 (pound434306 in 199900)
12
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
4 UNALLOCATED CENTRAL OVERHEADS
41 The Best Value Accounting Code of Practice requires the disclosure of Unallocated Central Overheads The relevant costs can be identif ied as
poundrsquo000
London Pension Fund Authority levy 1571 Contribution to Pension Fund deficit 6499 Added years pension costs 154 Unused shares of IT facilities 1155
Total 9379
5 BEST VALUE ACCOUNTING
51 The Best Value Accounting Code of Practice has introduced a new reporting requirement for the f irst time in 200001 This presents an alternative analysis of the cost of General Fund services to be consistent with the principles of the Best Value regime At the detailed level it permits improved comparisons between local authorities as well as with other providers The implementation of Best Value Accounting in the Councilrsquos Accounts is not yet fully compliant with the Code of Practice partly due to the late issue of the detailed disclosure requirements under the Code of Practice
Education Early years Social Services Housing Services Highways Roads and Transportation Cultural Environmental and Planning Central Services
Net cost of General Fund Services
200001 199900 Gross Income Net Net
Expenditure Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
210455 (79014) 131441 120803 11368 (2345) 9023 8977
161763 (60817) 100946 98305 65183 (45498) 19685 19129 10666 (1386) 9280 12406 68450 (22032) 46418 49922 53268 (21454) 31814 28806
581153 (232546) 348607 338348
52 Central Services includes a number of extraordinary items and accounting transactions as well as service costs not allocated to specif ic services under BVACOP These extraordinary items include pound6343M as a corporate provision for bad debt write-off
13
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)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
53 Best Value Accounting requires the disclosure of turnover and net profit for all internal trading accounts These are listed below
Turnover (Profit)Loss Turnover (Profit)Loss 200001 200001 199900 199900
poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Building (12700) 246) (18719) 478 Highways (3091) (130) (1989) (66) Refuse (4386) (34) (4029) (134) Catering (9146) 0) (2096) 82 Cleanteam (2958) (125) (3026) (135) Greenteam (1049) (10) (1010) (28) Vehicle Management (Fleet) (3402) (236) (6143) (237) Building Design services (4771) (227) (5491) (150) Legal services (3228) (149) (3061) (215) Payroll amp Pensions (4) 0) (1004) 295 Passenger Services (3191) (80) 0 0 Recruitment (3100) (295) (5764) (305) Community Services (336) 0) (840) (37) Direct Image (153) 0) (1553) 42 Construction 123) 579) (1922) (37) DSO departmental overheads (13) 407) 0 0 Housing Management (16484) (20) (15164) (42) Financial Management Service (11054) 1320) (16121) 3 Personnel Management Service (2264) 3) (2054) 290 Information Technology (5225) 0) (6145) 60 Law amp Administration (7717) 15) (7660) 112 Social Services ndash Orchard Lodge (6052) 359) (6597) 39 Parking Services (5991) (1803) (6055) (1449)
Total All Trading Accounts (106192) (180) (116443) (1434)
6 COMMERCIAL INCOME
61 The Council undertook commercial refuse collection in addition to its statutory refuse collection In 200001 a profit of pound395k (pound129k 199900) occurred on a turnover of pound2252k (pound2026k 199900)
62 The Council operates a number of industrial estates in the area These produced an income of pound2054k (pound2267k in 199900) and expenditure of pound2802k (pound2879k in 199900)
63 The Council also rents out commercial properties These produced an income of pound2200k (pound1568k in 199900) and expenditure of pound4253k (pound3662k in 199900)
64 The Council operates a Parking Trading Account In 200001 parking generated a surplus of pound1803k (pound1449k in 199900) The surplus has been fully applied to meet other transport costs of off-street parking pound1961k road maintenance pound960k and street lighting pound652k (respectively pound218k pound500k and pound731k in 199900) There is no residual balance brought forward or carried forward as any surplus on the account is fully applied to appropriate purposes in the year it arises
14
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
7 LIABILITY IN RESPECT OF LEASED ASSETS
71 The Council has a number of assets that have been provided through lease agreements The values of these payments in 200001 along with the future payments due are shown in the table below
200001 199900 pound000 pound000
Cost of repayments in 200001 Operating leases 1509 1816 Hire purchase and other leases 38 2341
1547 4157
Future liability to payments on agreements entered into as at 31st March 2001 Operating leases 421 493 Hire purchase and other leases 38 38
459 531
8 PUBLICITY
81 The Councilrsquos spending on publicity is set out below under the requirements of section 5(1) of the Local Government Act 1986
Recruitment advertising Council newspapers and other publications Consultations and other publicity
200001 199900 pound pound
849742 814426 223939 217589
1656525 1502268
2730206 2534283
15
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
9 SECTION 137 LOCAL GOVERNMENT ACT 1972
91 Section 137 of the Local Government Act 1972 empowers local authorities subject to various conditions and limits to incur expenditure which in their opinion is in the interest of their area or any part of it or all or some of its inhabitants Under this Section local authorities are required to account separately for such expenditure
92 Section 137 was repealed by the Local Government Act 2000 Section 8 with effect from October 2000 The statutory disclosure requirement therefore only applies for expenditure incurred in the period to September 2000 However for completeness the table below shows expenditure incurred on Section 137 activities for the whole of 200001 This information will not be disclosed from 200102
200001 199900 pound pound
Strategic Services 35040 40435 Social Services 152807 150697 Administration costs 10900 10634
TOTAL EXPENDITURE 198747 201766
SECTION 137 LIMIT 837445 818275
The majority of this expenditure was incurred on grants to various organisations
10 LOCAL AUTHORITY (GOODS AND SERVICES) ACT 1970
101 There were no services provided to other authorities under this Act in 200001
11 EMPLOYEES PENSION COSTS
111 Teachersrsquo pension costs In 200001 the Council paid pound1382 million to the Teachers Pensions Agency in respect of teachersrsquo pension costs which represents 74 of teachersrsquo pensionable pay In addition the Council is responsible for all pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound34k
112 Employees who were transferred from the GLC or ILEA In 200001 the Council paid pound0408 million to the London Pension Fund Authority in respect of the pension costs for former employees of the GLC or ILEA This represents 157 of pensionable pay In addition the Council is responsible for pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound38k
16
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
113 Other employeesrsquo pension costs In 200001 the Council paid an employer contribution of pound1673 million into the Pension Fund representing 164 of pensionable pay The proportion of this contribution which was estimated by the actuary to be attributable to current employeesrsquo liabilities (87) has been charged to the relevant service and the remainder in respect of past employees has been charged as a corporate cost In addition the Council made a one off additional lump sum contribution of pound24 million The contribution rate is determined by the Fundrsquos actuary based on triennial valuations the last full review on which these rates were based being at 31398 Under Pension Fund regulations contribution rates are set to meet the overall liabilities of the Fund In addition the Council is responsible for all pension payments relating to added years benefits it has awarded together with related increases In 200001 these amounted to pound10 million representing 10 of pensionable pay
114 The triennial revaluation of the Fund took place as at 31398 Based on this valuation and advice from the actuary the pension costs it would have been necessary to provide for in the year in accordance with SSAP 24 lsquoAccounting for pension costsrsquo are pound14 million representing 137 of pensionable pay
115 The Council may make discretionary increases to pension entitlements funded either by the Council or the Pension Fund The capital costs of the increases made in the year and arising from earlier years against which payments are still being made are identif ied as
poundrsquo000 of total pensionable
pay
Capital cost of discretionary added years awarded in 200001 funded by the Pension Fund 600 06
Capital cost of discretionary added years awarded years before 200001 funded by the Pension Fund 32000
Capital cost of discretionary added years awarded in 200001 funded by the Council 400 04
Capital cost of discretionary added years awarded years before 200001 funded by the Council 28000
17
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
12 REMUNERATION OF EMPLOYEES
121 During 200001 the Council employed staff whose taxable remuneration exceeded pound40000 in the year A breakdown of these employees in bands of pound10000 is as follows
Band
pound
Number of employees
200001
Number of employees
199900
40000 ndash 49999 50000 ndash 59999 60000 ndash 69999 70000 ndash 79999 80000 ndash 89999 90000 ndash 99999 100000 ndash 109999 110000 ndash 119999
75 25 7 2 3 0 0 1
81 25 7 1 4 0 1 0
113 119
13 ASSET MANAGEMENT REVENUE ACCOUNT
Income Capital charges ndash General Fund
ndash Housing Revenue Account Transfer from grants deferred
Expenditure Provision for depreciation External interest charges Finance lease charges
Balance to Consolidated Revenue account
14 MINIMUM REVENUE PROVISION
Non-housing amount ndash 4 of credit ceiling Housing amount ndash 2 of credit ceiling
Minimum Revenue Provision
Amount charged as depreciation Excess of depreciation over MRP
200001 199900 pound000 pound000
(29286) (23694) (76002) (80938) (5065) (3561)
(110353) (108193)
40767) 24357 72614) 72109
38) 251
113419) 96717
3056) (11476)
200001 199900 pound000 pound000
1755) 1657 14480) 14700
16235) 16357
40767) 24357 (24532) (8000)
16235) 16357
18
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
HOUSING REVENUE ACCOUNT
The Housing Revenue Account reflects the statutory requirement under schedule 4 of the Local Government and Housing Act 1989 to account separately for local authority housing provision It shows the major elements of cost in providing and managing the Councilrsquos housing stock and how this expenditure is met from rents subsidy and other income
HOUSING REVENUE ACCOUNT 200001 199900 pound000 pound000
INCOME Rents ndash dwellings (142536) (142649)
ndash non-dwellings (5595) (6158) Charges to tenants (13461) (14374) Housing subsidy (112596) (115936) Interest on balances (2048) (2431) Interest on mortgage advances (200) (258) Other income (13073) (10953)
TOTAL INCOME (289509) (292759)
EXPENDITURE Repairs and maintenance 43188) 46740 Supervision and management 66886) 70543 Rents rates taxes and other charges 2628) 2306 Capital f inancing costs 80246) 83955 Provision for bad or doubtful debts 7780) 9102 Contributions to(from) provisions 2392) (409) Rent rebate payments 74710) 74146 Capital expenditure charged to revenue 5092) 14141
TOTAL EXPENDITURE 282922) 300524
Movement in reserves (6587) 7765
Balance of reserves at the beginning of year (13530) (21295)
Balance of reserves at the end of year (20117) (13530)
Less Earmarked reserves 12626) 12459
General working balances (7491) (1071)
HOUSING TENANTS ACCOUNTS
Arrears at 1st April 30784) 28534 Charges due in the year 148715) 149088 Rent Rebates (68145) (68424) Write off and adjustments (5112) (5665) Cash collected (75728) (72749)
Arrears at 31st March 30514) 30784
19
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
1 HOUSING SUBSIDY
11 Subsidy is payable by the Government towards the provision of local housing in accordance with determinations made under section 20 of the Local Government and Housing Act 1989 It is calculated by reference to a notional account broadly comprising management and maintenance costs (formula based) capital charges and the cost of rent rebates on one hand and income from rents (based on Department of Transport Local Government and the Regions (DTLR) assumed rent levels) and charges for services on the other with subsidy supporting the difference
12 1st April 1996 saw the introduction of a lsquopre-setrsquo regime a process whereby the data used to calculate virtually all subsidy elements are pre-determined by reference to previous yearsrsquo data For example dwelling numbers at 31st March 1999 are used to calculate subsidy elements such as management and maintenance allowance and notional rent income for the f inancial year 200001 Once estimated they cannot be changed except in exceptional circumstances where a major change has occurred in dwelling numbers (ie a change of more than 3000 properties or 10 of total stock)
2 ANALYSIS OF HOUSING STOCK BY TYPE OF DWELLING
Type of dwelling Number of bedrooms 1 2 3+ other
Total 31301 31300
Houses and bungalows 31301 31300
422 424
875 804
3123 3224
0 0
4420 4452
Low rise flats 31301 31300
3540 3607
842 881
458 478
0 0
4840 4966
Medium rise flats 31301 31300
8411 8547
9259 9479
8238 8501
0 0
25908 26527
High rise flats 31301 31300
4502 4735
6556 6657
2517 2563
0 0
13575 13955
Non permanent 31301 31300
0 0
0 0
0 0
57 61
57 61
Multi-occupied 31301 31300
0 0
0 0
0 0
194 194
194 194
Totals 31301 31300
16875 17532 14336 17513 17821 14766
251 255
48994 50155
20
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
3 HOUSING TENANTS ACCOUNTS
51 The arrears position as at 31st March 2001 includes Neighbourhoods Browning EMB hostels and miscellaneous properties It excludes Tenant Management Organisations Bed amp Breakfast and Travellers Sites
4 RECONCILIATION TO THE CONSOLIDATED REVENUE ACCOUNT
poundrsquo000
Gross Expenditure HRA statement Earmarked reserves 31300 Earmarked reserves 31301 Movement in earmarked reserves 200001
Gross Expenditure Consolidated Revenue Account
12459 12626
Gross Income
HRA surplus transferred to the HRA Fund
poundrsquo000
282922)
167) 283089)
(289509)
(6420)
5 Further information relating to the Housing Revenue Account can be obtained from the Councilrsquos Performance Indicators which are published separately
21
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED BALANCE SHEET
The Consolidated Balance sheet summarises the state of the Councilrsquos affairs as at 31st March 2001 and incorporates the balances on the Councilrsquos revenue and capital accounts consolidated advances and borrowing pool and the Collection Fund The assets and liabilities of the Superannuation Fund and Trust Funds where the Council is not the sole trustee have been excluded
BALANCES AT Fixed assets
Notes 31301 pound000
31301 pound000
31300 pound000
31300 pound000
Operational assets ndash Council dwellings ndash other land and buildings ndash vehicles plant and equipment ndash infrastructure assets ndash community assets ndash Work in progress
1836699) 334538)
6235) 55092) 6532)
187807)
1121681 333974
7797 47758 6453
152283
Non operational assets ndash investment properties
Deferred charges Deferred debtors Deferred debits
1 2 3 4
636)
23617) 2452) 6689)
2427539)
32758)
636
21971 3105 7045
1670582
32121
Total long-term assets 2460297) 1704703
Current Assets ndash stocks and work in progress ndash debtors ndash less provision for bad debts ndash investments
5
6
1875) 145550) (80641) 118070)
184854)
1292 158613 (66150) 114361
208116
Current Liabilities ndash creditors ndash cash and bank
(102075) (6664)
(108739)
(107247) (16329)
(123576)
Total assets less current liabilities 2536412) 1787243
Long term borrowing Deferred liabilities Deferred receipts Deferred credits Grants deferred account Provisions
7 8 9
10 11
12-15
(791849) 0)
(2098) (7264)
(155351) (49063)
(800833) 0
(2567) (8067)
(133504) (50494)
Total assets less liabilities 16 1530787) 791778
Represented by Fixed asset restatement reserve Capital f inancing reserve Usable capital receipts reserve Earmarked reserves Balances ndash General Fund
ndash Housing Revenue AC ndash Collection Fund
17 17 17 17
1268044) 217252)
1807) 24214) 8000)
20117) (8647)
548273 188952
3404 43615 4666
13530 (10662)
Total Equity 1530787 791778
22
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
1 FIXED ASSETS
11 Movement of Fixed Assets 200001
Council Housing
pound000
Other Land amp Building
pound000
Vehicles Plant amp
Equipment pound000
Infrastructure Assets pound000
Community Assets pound000
Investment Properties
pound000
Work in Progress
pound000 TOTAL
pound000
Gross Book Value 01400
Restatements
Revaluations
Additions
Disposals
Gross Book Value 31301
1140709)
768480)
58)
(40726)
1868521)
335057)
2982)
6573)
761)
(5025)
340348)
15651)
(843)
206)
15014)
54095
8833
62928
6453)
(1054)
1133)
6532)
636
636
152283
35524
187807
1704884)
1085)
775053)
46515)
(45751)
2481786)
Accumulated Depreciation bf
Depreciation for Revaluations
and Restatements
Depreciation for the year
Depreciation on assets sold
Depreciation Balance 31301
19028)
(19028)
32359)
(537)
31822)
1083)
4727)
5810)
7854)
(1257)
2182)
8779)
6337
1499
7836 0) 0 0
34302)
(1257)
(19028)
40767)
(537)
54247)
Net Book Value 31301 1836699) 334538) 6235) 55092 6532) 636 187807 2427539)
12 Capital expenditure on the acquisition of land buildings and other tangible assets is shown in additions Expenditure on the construction of new assets is shown in work in progress while under construction and shown as additions to f ixed assets on completion Enhancements and improvements to existing assets are shown as work in progress whilst being carried out and on completion will result in change in valuation rather than classed as an addition Differences between the change in valuation and the cost of these works are transferred to the Fixed Asset Restatement Reserve
13 In preparing for the implementation of Housing Resource Accounting in 200102 an external survey of the stock has revalued Council housing by pound76848 million The main reason for the increase is the improvement in the domestic property market A strong market also discounts the effects of repair liabilities on the assets which compounds the increase in the stock valuation This revaluation will be subject to further review in 200102
14 There have been no impairment losses on f ixed assets that were caused by physical damage or deterioration in the condition of specif ic assets The whole housing stock is valued on an annual basis and any impairment not otherwise identif ied has been absorbed as part of that revaluation Impairments reflecting movements in the general price of properties other than the housing stock have been credited to the Fixed Asset Restatement Reserve
15 Assets relating to former grant maintained schools now foundation schools are not vested in the Council However in accordance with the principles of Financial Reporting Standard 5 it is considered that the assets should be recognised in the Councilrsquos accounts There are four GM schools in the authority but these have not yet been valued and incorporated into the balance sheet
23
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)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
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)
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
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)
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
))
)))
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
))))))
)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
1 This foreword provides a brief explanation of the f inancial aspects of the Councilrsquos activities and draws attention to the main features of the Councilrsquos f inancial position at 31st March 2001
2 The Councilrsquos Accounts for the year 200001 are set out in the following pages They consist of
reg The Consolidated Revenue Account ndash the Councilrsquos main revenue account covering income and expenditure on all services
reg The Best Value Accounting Statement ndash an alternative presentation of the Councilrsquos Total Cost of Services in accordance with Best Value principles and allowing consistent comparison between local authorities
reg The Housing Revenue Account ndash which shows income and expenditure on Council Housing
reg The Consolidated Balance Sheet ndash which sets out the f inancial position of the Council as at 31st March 2001
reg The Cash Flow Statement ndash which summarises the inflows and outflows of cash arising from transactions with third parties for revenue and capital purposes
reg The Trust Fund balances ndash which show the movements and the f inal balances on the various trusts and bequests administered by the Council
reg The Direct Service Organisations Accounts
reg The Collection Fund ndash which shows transactions of the charging authority relating to Non-Domestic Rates and Council Tax and the way these have been distributed to preceptors and the General Fund It also shows residual transactions relating to Community Charge
reg The Pension Fund ndash which sets out the f inancial position of the Councilrsquos Pension Fund
3 The attached Statements of Accounting Policies and various notes support these Accounts
3
) ) )) ) )
) ) )
) ) )
) ) )
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
4 THE REVENUE BUDGET
41 The table below shows how the actual expenditure for the year excluding the Housing Revenue Account differs from that budgeted
Budget Actual Difference pound000 pound000 pound000
Net Expenditure on Services 309091 309660 569
Collection Fund Deficit 4005 4006 1
313096 313666 570 Less Income shyRevenue Support Grant (193463) (193467) (4) Business Rates (64389) (64389) 0 Council Tax (59144) (59144) 0
Net deficit(surplus) for the year (3900) (3334) 566
Balance at 1st April 2000 (4666) (4666) 0
Balance at 31st March 2001 (8566) (8000) 566
42 In 200001 on a budget of pound309091 million there was an overall surplus on the General Fund of pound3334 million compared to an estimated surplus of pound3900 million The surplus increases the balances at 31st March 2001 to pound8000 million
5 CAPITAL
51 The Council has set a de minimis of pound10000 for the valuation of f ixed assets (pound1000 for DSO assets)
52 In 200001 the Council spent pound91293 million on capital projects including pound54323 million on Council dwellings and other housing
53 This expenditure was f inanced from borrowing (50) with the permitted proportion from the sale of assets (14) grants and other contributions (25) and contributions from revenue meeting the remainder
4
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
6 ARREARS
61 Detailed below are the levels of arrears on recurring debt as at 31st March 2001
Housing rents Homelessness Community charge Non domestic rates Council Tax Other debtors
31301 31300 Gross Payments Net Net
arrears in advance Arrears Arrears poundm poundm poundm poundm
332 (29) 303) 298 31 00 31) 22 03 00 03) 03 83 (99) (16) 16
246 (34) 212) 224 296 (21) 275) 305
991 (183) 808) 868
62 The f igures for arrears on hostel rents in 200001 are now included in homelessness rather than housing rents 199900 has now been restated for this change The f igures were previously shown as housing rents pound307 million and homelessness pound13 million
63 The Councilrsquos level of provisions for the write-off of arrears has increased by pound122 million in 200001
31301 31300 poundm poundm
Housing rents 249 244 Homelessness 32 23 Council Tax 180 176 Community charge 03 03 Other 279 175
743 621
64 No provision is made for NNDR arrears since no cost of NNDR should fall on the Council
5
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
7 FUTURE COMMITMENTS
CAPITAL PROGRAMME
71 The Council plans its capital programme on a f ive-year cycle ie current year plus four further years The authorised capital programme for the next four years amounts to pound3528 million of which pound1556 million has been committed The remainder of the authorised programme is made up of pound1167 million on identif ied schemes due to start in 200102 or later years pound92 million on grants and advances and pound713 million allocated to approved blocks of schemes against which individual schemes will be progressed during those four years
72 This future commitment can be analysed over the Councilrsquos services as follows
Service Contractually Committed Expenditure
poundm
Housing Regeneration and Environment excluding Leisure Education Social Services Leisure
901 263 324 01 67
Total committed programme 1556
6
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
1 GENERAL PRINCIPLES
11 The general principles adopted in compiling and presenting these accounts are those contained in The Code of Practice on Local Government Accounting in Great Britain Statement of Recommended Practice (SORP) 2000 the Best Value Accounting Code of Practice and all other relevant legislation and statements of good practice
2 COMPLIANCE WITH ACCOUNTING STANDARDS
21 These statements comply with all relevant accounting standards with the exception of the following
reg SSAP 6 Extraordinary items and prior year adjustments Legislation does not empower local authorities to credit capital receipts to the General Fund Capital receipts are applied to repay outstanding loan debt f inance new capital expenditure or remain unapplied at the end of the f inancial year A statement is included at Note 173 to the Consolidated Balance Sheet (page 31)
reg SSAP 1 amp 14 Accounting for associated companies and group accounts It has not been possible to comply with this standard completely in respect of the many smaller companies and trusts in which the Council has a minority interest
reg SSAP 24 Accounting for pension costs The Council is inhibited by law from complying with this standard However in 200001 the Council paid a contribution of pound1673 million into the Pension Fund In addition it contributed pound306 million into other pension schemes Considerably increased contributions have been required since 199293 and will continue to be required in future years Further details are given under the Pension Fund accounts on page 45 and the notes to the Consolidated Revenue Account on page 16
reg SSAP 9 Stocks and long term contracts Stock held is not currently valued at the lower of cost or net realisable value but is valued in the accounts at the latest invoiced price
reg Treatment of long term loans due to be repaid The Council has not complied with the requirement to transfer long term loans due to be repaid in the next 12 months to current liabilities since this would distort the balance sheet and comparisons between the f inancial years
DEBTORS AND CREDITORS
22 The accounts are compiled on a system of recognising income and expenditure attributable to the year Therefore if goods or services have been received in the old f inancial year they are accounted for accordingly Likewise income that is due in for goods and services relating to the old f inancial year is accounted for in 200001 If any government grants are due then they are accounted for in the period to which they relate
23 Where the amount due is unknown then an estimated amount has been allowed for
24 All interest payable on external borrowing and interest receivable on investments are accounted for in the period to which they relate
7
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
RESERVES AND PROVISIONS
25 The Consolidated Balance Sheet contains a number of reserves and provisions Provisions are sums set aside for liabilities that are likely to arise but the exact timing and amounts are unknown Reserves are for monies set aside for meeting future expenditure that is non-specif ic at this moment in time
REPAYMENT OF DEBT
26 The Council administers a Consolidated Advances and Borrowing Pool as allowed under the Local Government and Housing Act 1989 All loans raised under these powers are paid into the pool and are advanced to meet capital expenditure on the various Council services
27 Each year the Council is required to charge to revenue a minimum amount for debt redemption as specif ied in the Local Government and Housing Act 1989
ALLOCATION OF CENTRAL ADMINISTRATION EXPENSES OVER SERVICES
28 There has been an allocation of Central Administrative Expenses over all services based on Service Level Agreements Any surpluses or deficits on these internal trading accounts are taken to the General Fund
BASIS OF VALUATION OF INVESTMENTS
29 All investments are shown at their cost price including brokerage and fees
WORKS IN PROGRESS STOCKS AND STORES
210 Works in progress are generally valued at cost (except for the stores element which is valued at average price) However if a DSO has carried out works then they are shown at the lower of valuation or cost
211 Stocks and stores are recorded and charged in the accounts at average price
3 CAPITAL ACCOUNTING
FIXED ASSETS
31 All expenditure on the acquisition creation or enhancement of f ixed assets is capitalised on an accruals basis in the accounts provided that the f ixed asset yields benefits to the Council and the services it provides for a period of more than one year This excludes expenditure on routine repairs and maintenance of f ixed assets that are charged direct to service revenue accounts
8
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
32 Fixed assets are valued on the basis recommended by CIPFA and in accordance with the Statement of Asset Valuation Principles and Guidance notes issued by The Royal Institution of Chartered Surveyors (RICS) Fixed assets are classif ied into the groupings required by the 2000 Code of Practice on Local Authority Accounting
reg Land operational properties and other operational assets are included in the balance sheet at the lower of net current replacement cost and net realisable value
reg Non-operational assets investment properties and assets that are surplus to requirements are included in the balance sheet at the lower of net current replacement cost and net realisable value
reg Infrastructure assets and community assets are included in the balance sheet at historical cost net of depreciation
33 Revaluations of f ixed assets are undertaken on the basis of a 5-year rolling programme although material changes to asset valuations will be adjusted in the interim period should they occur Any surpluses or deficits from revaluation are taken to the Fixed Asset Restatement Reserve
34 Assets acquired under f inance leases are also capitalised in the Councilrsquos accounts together with the liability to pay future rentals Rental payments under f inance leases are apportioned between the f inance charge and the principal element ie the reduction of the liability to pay future rentals The f inance element of rentals is charged to the Asset Management Revenue Account The Council has no f inance leases at this time
35 Rentals payable under operating leases are charged to revenue on an accruals basis
36 Income from the disposal of f ixed assets is accounted for on an accrual basis Such income that is not reserved for the repayment of external loans and forms part of the capital f inancing reserve and has not been used is included in the balance sheet as usable capital receipts
DEPRECIATION
37 Depreciation is provided for on all f ixed assets with a f inite useful life (which can be determined at the time of acquisition or revaluation) according to the following policy
reg all assets are charged with depreciation unless the amount of depreciation is immaterial
reg newly acquired assets are depreciated from the year following acquisition although assets in the course of construction are not depreciated until they are brought into use and
reg depreciation is calculated on a straight-line basis
CHARGES TO REVENUE
38 All Council accounts are charged with a capital charge for all f ixed assets used in the provision of services The total charge covers the annual provision for depreciation plus a capital f inancing charge determined by applying a specif ied notional rate of interest to net asset values The charge made to the Housing Revenue Account is an amount equivalent to the statutory capital f inancing charges
9
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
39 The Asset Management Revenue Account contains the reversing entry for these transactions thereby ensuring there is no overall net effect on the Accounts
DEFERRED CHARGES
310 Deferred charges represent expenditure that may properly be capitalised but does not result in the acquisition or increased value of a tangible f ixed asset Deferred charges are written back to revenue over a period not exceeding f ive years
311 Where the deferred charge forms part of a phased project or part of a bid for external or joint f inance amortisation to revenue will not commence until completion of the project
GOVERNMENT GRANTS AND CONTRIBUTIONS
312 Where the acquisition of a f ixed asset is f inanced either wholly or in part by a government grant or other contribution the amount of the grant or contribution is credited initially to the grants deferred account Amounts are released to the Asset Management Revenue Account over the useful life of the asset to match the depreciation charged on the asset to which the grant relates
4 RELATED PARTY TRANSACTIONS
41 The Council is required to disclose details of its f inancial relationship with related third parties This has been defined as where the related party has or is perceived to have real influence over any transaction between the parties
42 In addition to maintaining the register of membersrsquo interests the Council has obtained specif ic declarations from councillors ex councillors and chief off icers for the f inancial year 200001 Of the 79 declarations requested 9 councillors were members of various local voluntary organisations receiving grant aid totalling pound566000 from the Council in 200001 All of these transactions are with the Council There were no transactions involving central government joint ventures joint venture parties nor other bodies precepting on the Council Tax A summary of the transactions is available separately
43 2 councillors have not returned declarations
44 The Council register of membersrsquo interests is available for inspection together with their declarations of any related party transactions at Peckham Town Hall
5 GRANT CLAIMS
51 The Accounts are prepared on the basis of accruals for claims of grants from central government At the time of signing the Accounts a number of end-of-year grant claims had not been f inalised including material claims such as Housing Subsidy Housing Benefits Subsidy Asylum Seekers and others The Accounts are therefore presented using the best estimates available Any audit amendments to these claims may have a material effect on the Accounts presented
10
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)
)
)
)
)
)
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)
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED REVENUE ACCOUNT
This account shows the net spending on the Councilrsquos services It shows how this revenue was f inanced and transfers tofrom reserves
200001 199900 Notes Expenditure Income Net Net
Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Education 217919 (79784) 138135) 127451 Early years 1 11368 (2345) 9023) 8977 Social Services 154289 (60037) 94252) 91657 Housing Services 65183 (45498) 19685) 19129 Highways and Transportation 10666 (1386) 9280) 12406 Other services ndash Leisure services 28346 (3155) 25191) 26932 ndash Waste Management 9717 (3861) 5856) 5501 ndash Environmental Health 4267 (652) 3615) 4374 ndash Street Cleansing 4151 (22) 4129) 3725 ndash Planning amp Regeneration 2 19343 (11591) 7752) 9390 ndash Other 3 41783 (24215) 17568) 15973
Corporate Management 4742 0 4742) 4027 Unallocated central overheads 4 9379 0 9379) 8806
Net Cost of General Fund Services 5 581153 (232546) 348607) 338348
Housing Revenue Account 283089 (289509) (6420) 7171
Net Cost of Services 6-12 864242 (522055) 342187) 345519
Net (surplus)loss on internal trading accounts 1284) (580) Interest Receivable (4071) (2814) Transfers to(from) AMRA 13 3056) (11476) Excess of depreciation over MRP 14 (24532) (8000) Deferred Credit (803) (3484) Amounts due to precepting authorities 11720) 10131
Net Operating Expenditure 328841) 329296
Appropriations HRA deficit transferred from the HRA Fund 6420) (7171) Contributions to(from) earmarked reserves (10967) (3857) Contributions to(from) capital reserves ndash Financing capital expenditure 82) 1686 ndash Deferred Charges (8061) (7385) ndash Deferred Grants 5065) 3686 ndash Leasing Adjustment 0) 1624
Amounts to be met from Government Grants amp Taxation 321380) 317879
Sources of Finance Council Tax payers (70864) (68157) Deficit from previous years Collection fund 4006) 2089 General Government Grant (193467) (192011) Contributions from non domestic pool (64389) (56859) Other 0) 0
Net General Fund (Surplus)Deficit (3334) 2941
Balance Brought Forward (4666) (7607)
Balance Carried Forward (8000) (4666)
11
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
1 EARLY YEARS EXPENDITURE
11 Expenditure on Early Years is controlled by a joint committee Expenditure of pound6570k (pound6527k in 199900) was incurred under Social Service powers and pound2453k (pound2450k in 199900) was incurred under Education powers
2 BUILDING CONTROL FEE EARNING ACCOUNT (BCFE ACCOUNT)
21 The Local Authority Building Control Charging Regulations require the disclosure of information regarding the setting of charges for the administration of the building control function namely income expenditure and net surplus or deficit These regulations require local authorities to break even on their building control account over a three-year period
22 Certain activities carried out by the building control service is either non-chargeable or outside the remit of the regulations The statement below therefore splits the BCFE account into chargeable and non-chargeable activities
Chargeable Non Total Chargeable Building
Control pound pound pound
Expenditure Employees 532383) 171864) 704247) Premises 85511) 17998) 103509) Transport 16830) 6473) 23303) Supplies amp Services 56344) 111231) 167575) Support Services 71400) 17850) 89250)
Total Expenditure 762468) 325416) 1087884)
Income Building Control Fees (1058141) (1058141) Other Income (455) (97132) (97587) Deferred Income transfers (393896) (393896)
Total Income (1452492) (97132) (1549624)
Net Expenditure(Income) for 200001 (690024) 228284) (461740) Balance from 199900 (14917) 215653) 200736) Transfer To Deferred Income 412228) 412228)
(SURPLUS)DEFICIT (292713) 443937) 151224)
3 MEMBERSrsquo ALLOWANCES
31 The amount of membersrsquo allowances paid in the f inancial year 200001 was pound905320 (pound434306 in 199900)
12
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
4 UNALLOCATED CENTRAL OVERHEADS
41 The Best Value Accounting Code of Practice requires the disclosure of Unallocated Central Overheads The relevant costs can be identif ied as
poundrsquo000
London Pension Fund Authority levy 1571 Contribution to Pension Fund deficit 6499 Added years pension costs 154 Unused shares of IT facilities 1155
Total 9379
5 BEST VALUE ACCOUNTING
51 The Best Value Accounting Code of Practice has introduced a new reporting requirement for the f irst time in 200001 This presents an alternative analysis of the cost of General Fund services to be consistent with the principles of the Best Value regime At the detailed level it permits improved comparisons between local authorities as well as with other providers The implementation of Best Value Accounting in the Councilrsquos Accounts is not yet fully compliant with the Code of Practice partly due to the late issue of the detailed disclosure requirements under the Code of Practice
Education Early years Social Services Housing Services Highways Roads and Transportation Cultural Environmental and Planning Central Services
Net cost of General Fund Services
200001 199900 Gross Income Net Net
Expenditure Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
210455 (79014) 131441 120803 11368 (2345) 9023 8977
161763 (60817) 100946 98305 65183 (45498) 19685 19129 10666 (1386) 9280 12406 68450 (22032) 46418 49922 53268 (21454) 31814 28806
581153 (232546) 348607 338348
52 Central Services includes a number of extraordinary items and accounting transactions as well as service costs not allocated to specif ic services under BVACOP These extraordinary items include pound6343M as a corporate provision for bad debt write-off
13
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)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
53 Best Value Accounting requires the disclosure of turnover and net profit for all internal trading accounts These are listed below
Turnover (Profit)Loss Turnover (Profit)Loss 200001 200001 199900 199900
poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Building (12700) 246) (18719) 478 Highways (3091) (130) (1989) (66) Refuse (4386) (34) (4029) (134) Catering (9146) 0) (2096) 82 Cleanteam (2958) (125) (3026) (135) Greenteam (1049) (10) (1010) (28) Vehicle Management (Fleet) (3402) (236) (6143) (237) Building Design services (4771) (227) (5491) (150) Legal services (3228) (149) (3061) (215) Payroll amp Pensions (4) 0) (1004) 295 Passenger Services (3191) (80) 0 0 Recruitment (3100) (295) (5764) (305) Community Services (336) 0) (840) (37) Direct Image (153) 0) (1553) 42 Construction 123) 579) (1922) (37) DSO departmental overheads (13) 407) 0 0 Housing Management (16484) (20) (15164) (42) Financial Management Service (11054) 1320) (16121) 3 Personnel Management Service (2264) 3) (2054) 290 Information Technology (5225) 0) (6145) 60 Law amp Administration (7717) 15) (7660) 112 Social Services ndash Orchard Lodge (6052) 359) (6597) 39 Parking Services (5991) (1803) (6055) (1449)
Total All Trading Accounts (106192) (180) (116443) (1434)
6 COMMERCIAL INCOME
61 The Council undertook commercial refuse collection in addition to its statutory refuse collection In 200001 a profit of pound395k (pound129k 199900) occurred on a turnover of pound2252k (pound2026k 199900)
62 The Council operates a number of industrial estates in the area These produced an income of pound2054k (pound2267k in 199900) and expenditure of pound2802k (pound2879k in 199900)
63 The Council also rents out commercial properties These produced an income of pound2200k (pound1568k in 199900) and expenditure of pound4253k (pound3662k in 199900)
64 The Council operates a Parking Trading Account In 200001 parking generated a surplus of pound1803k (pound1449k in 199900) The surplus has been fully applied to meet other transport costs of off-street parking pound1961k road maintenance pound960k and street lighting pound652k (respectively pound218k pound500k and pound731k in 199900) There is no residual balance brought forward or carried forward as any surplus on the account is fully applied to appropriate purposes in the year it arises
14
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
7 LIABILITY IN RESPECT OF LEASED ASSETS
71 The Council has a number of assets that have been provided through lease agreements The values of these payments in 200001 along with the future payments due are shown in the table below
200001 199900 pound000 pound000
Cost of repayments in 200001 Operating leases 1509 1816 Hire purchase and other leases 38 2341
1547 4157
Future liability to payments on agreements entered into as at 31st March 2001 Operating leases 421 493 Hire purchase and other leases 38 38
459 531
8 PUBLICITY
81 The Councilrsquos spending on publicity is set out below under the requirements of section 5(1) of the Local Government Act 1986
Recruitment advertising Council newspapers and other publications Consultations and other publicity
200001 199900 pound pound
849742 814426 223939 217589
1656525 1502268
2730206 2534283
15
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
9 SECTION 137 LOCAL GOVERNMENT ACT 1972
91 Section 137 of the Local Government Act 1972 empowers local authorities subject to various conditions and limits to incur expenditure which in their opinion is in the interest of their area or any part of it or all or some of its inhabitants Under this Section local authorities are required to account separately for such expenditure
92 Section 137 was repealed by the Local Government Act 2000 Section 8 with effect from October 2000 The statutory disclosure requirement therefore only applies for expenditure incurred in the period to September 2000 However for completeness the table below shows expenditure incurred on Section 137 activities for the whole of 200001 This information will not be disclosed from 200102
200001 199900 pound pound
Strategic Services 35040 40435 Social Services 152807 150697 Administration costs 10900 10634
TOTAL EXPENDITURE 198747 201766
SECTION 137 LIMIT 837445 818275
The majority of this expenditure was incurred on grants to various organisations
10 LOCAL AUTHORITY (GOODS AND SERVICES) ACT 1970
101 There were no services provided to other authorities under this Act in 200001
11 EMPLOYEES PENSION COSTS
111 Teachersrsquo pension costs In 200001 the Council paid pound1382 million to the Teachers Pensions Agency in respect of teachersrsquo pension costs which represents 74 of teachersrsquo pensionable pay In addition the Council is responsible for all pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound34k
112 Employees who were transferred from the GLC or ILEA In 200001 the Council paid pound0408 million to the London Pension Fund Authority in respect of the pension costs for former employees of the GLC or ILEA This represents 157 of pensionable pay In addition the Council is responsible for pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound38k
16
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
113 Other employeesrsquo pension costs In 200001 the Council paid an employer contribution of pound1673 million into the Pension Fund representing 164 of pensionable pay The proportion of this contribution which was estimated by the actuary to be attributable to current employeesrsquo liabilities (87) has been charged to the relevant service and the remainder in respect of past employees has been charged as a corporate cost In addition the Council made a one off additional lump sum contribution of pound24 million The contribution rate is determined by the Fundrsquos actuary based on triennial valuations the last full review on which these rates were based being at 31398 Under Pension Fund regulations contribution rates are set to meet the overall liabilities of the Fund In addition the Council is responsible for all pension payments relating to added years benefits it has awarded together with related increases In 200001 these amounted to pound10 million representing 10 of pensionable pay
114 The triennial revaluation of the Fund took place as at 31398 Based on this valuation and advice from the actuary the pension costs it would have been necessary to provide for in the year in accordance with SSAP 24 lsquoAccounting for pension costsrsquo are pound14 million representing 137 of pensionable pay
115 The Council may make discretionary increases to pension entitlements funded either by the Council or the Pension Fund The capital costs of the increases made in the year and arising from earlier years against which payments are still being made are identif ied as
poundrsquo000 of total pensionable
pay
Capital cost of discretionary added years awarded in 200001 funded by the Pension Fund 600 06
Capital cost of discretionary added years awarded years before 200001 funded by the Pension Fund 32000
Capital cost of discretionary added years awarded in 200001 funded by the Council 400 04
Capital cost of discretionary added years awarded years before 200001 funded by the Council 28000
17
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
12 REMUNERATION OF EMPLOYEES
121 During 200001 the Council employed staff whose taxable remuneration exceeded pound40000 in the year A breakdown of these employees in bands of pound10000 is as follows
Band
pound
Number of employees
200001
Number of employees
199900
40000 ndash 49999 50000 ndash 59999 60000 ndash 69999 70000 ndash 79999 80000 ndash 89999 90000 ndash 99999 100000 ndash 109999 110000 ndash 119999
75 25 7 2 3 0 0 1
81 25 7 1 4 0 1 0
113 119
13 ASSET MANAGEMENT REVENUE ACCOUNT
Income Capital charges ndash General Fund
ndash Housing Revenue Account Transfer from grants deferred
Expenditure Provision for depreciation External interest charges Finance lease charges
Balance to Consolidated Revenue account
14 MINIMUM REVENUE PROVISION
Non-housing amount ndash 4 of credit ceiling Housing amount ndash 2 of credit ceiling
Minimum Revenue Provision
Amount charged as depreciation Excess of depreciation over MRP
200001 199900 pound000 pound000
(29286) (23694) (76002) (80938) (5065) (3561)
(110353) (108193)
40767) 24357 72614) 72109
38) 251
113419) 96717
3056) (11476)
200001 199900 pound000 pound000
1755) 1657 14480) 14700
16235) 16357
40767) 24357 (24532) (8000)
16235) 16357
18
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
HOUSING REVENUE ACCOUNT
The Housing Revenue Account reflects the statutory requirement under schedule 4 of the Local Government and Housing Act 1989 to account separately for local authority housing provision It shows the major elements of cost in providing and managing the Councilrsquos housing stock and how this expenditure is met from rents subsidy and other income
HOUSING REVENUE ACCOUNT 200001 199900 pound000 pound000
INCOME Rents ndash dwellings (142536) (142649)
ndash non-dwellings (5595) (6158) Charges to tenants (13461) (14374) Housing subsidy (112596) (115936) Interest on balances (2048) (2431) Interest on mortgage advances (200) (258) Other income (13073) (10953)
TOTAL INCOME (289509) (292759)
EXPENDITURE Repairs and maintenance 43188) 46740 Supervision and management 66886) 70543 Rents rates taxes and other charges 2628) 2306 Capital f inancing costs 80246) 83955 Provision for bad or doubtful debts 7780) 9102 Contributions to(from) provisions 2392) (409) Rent rebate payments 74710) 74146 Capital expenditure charged to revenue 5092) 14141
TOTAL EXPENDITURE 282922) 300524
Movement in reserves (6587) 7765
Balance of reserves at the beginning of year (13530) (21295)
Balance of reserves at the end of year (20117) (13530)
Less Earmarked reserves 12626) 12459
General working balances (7491) (1071)
HOUSING TENANTS ACCOUNTS
Arrears at 1st April 30784) 28534 Charges due in the year 148715) 149088 Rent Rebates (68145) (68424) Write off and adjustments (5112) (5665) Cash collected (75728) (72749)
Arrears at 31st March 30514) 30784
19
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
1 HOUSING SUBSIDY
11 Subsidy is payable by the Government towards the provision of local housing in accordance with determinations made under section 20 of the Local Government and Housing Act 1989 It is calculated by reference to a notional account broadly comprising management and maintenance costs (formula based) capital charges and the cost of rent rebates on one hand and income from rents (based on Department of Transport Local Government and the Regions (DTLR) assumed rent levels) and charges for services on the other with subsidy supporting the difference
12 1st April 1996 saw the introduction of a lsquopre-setrsquo regime a process whereby the data used to calculate virtually all subsidy elements are pre-determined by reference to previous yearsrsquo data For example dwelling numbers at 31st March 1999 are used to calculate subsidy elements such as management and maintenance allowance and notional rent income for the f inancial year 200001 Once estimated they cannot be changed except in exceptional circumstances where a major change has occurred in dwelling numbers (ie a change of more than 3000 properties or 10 of total stock)
2 ANALYSIS OF HOUSING STOCK BY TYPE OF DWELLING
Type of dwelling Number of bedrooms 1 2 3+ other
Total 31301 31300
Houses and bungalows 31301 31300
422 424
875 804
3123 3224
0 0
4420 4452
Low rise flats 31301 31300
3540 3607
842 881
458 478
0 0
4840 4966
Medium rise flats 31301 31300
8411 8547
9259 9479
8238 8501
0 0
25908 26527
High rise flats 31301 31300
4502 4735
6556 6657
2517 2563
0 0
13575 13955
Non permanent 31301 31300
0 0
0 0
0 0
57 61
57 61
Multi-occupied 31301 31300
0 0
0 0
0 0
194 194
194 194
Totals 31301 31300
16875 17532 14336 17513 17821 14766
251 255
48994 50155
20
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
3 HOUSING TENANTS ACCOUNTS
51 The arrears position as at 31st March 2001 includes Neighbourhoods Browning EMB hostels and miscellaneous properties It excludes Tenant Management Organisations Bed amp Breakfast and Travellers Sites
4 RECONCILIATION TO THE CONSOLIDATED REVENUE ACCOUNT
poundrsquo000
Gross Expenditure HRA statement Earmarked reserves 31300 Earmarked reserves 31301 Movement in earmarked reserves 200001
Gross Expenditure Consolidated Revenue Account
12459 12626
Gross Income
HRA surplus transferred to the HRA Fund
poundrsquo000
282922)
167) 283089)
(289509)
(6420)
5 Further information relating to the Housing Revenue Account can be obtained from the Councilrsquos Performance Indicators which are published separately
21
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED BALANCE SHEET
The Consolidated Balance sheet summarises the state of the Councilrsquos affairs as at 31st March 2001 and incorporates the balances on the Councilrsquos revenue and capital accounts consolidated advances and borrowing pool and the Collection Fund The assets and liabilities of the Superannuation Fund and Trust Funds where the Council is not the sole trustee have been excluded
BALANCES AT Fixed assets
Notes 31301 pound000
31301 pound000
31300 pound000
31300 pound000
Operational assets ndash Council dwellings ndash other land and buildings ndash vehicles plant and equipment ndash infrastructure assets ndash community assets ndash Work in progress
1836699) 334538)
6235) 55092) 6532)
187807)
1121681 333974
7797 47758 6453
152283
Non operational assets ndash investment properties
Deferred charges Deferred debtors Deferred debits
1 2 3 4
636)
23617) 2452) 6689)
2427539)
32758)
636
21971 3105 7045
1670582
32121
Total long-term assets 2460297) 1704703
Current Assets ndash stocks and work in progress ndash debtors ndash less provision for bad debts ndash investments
5
6
1875) 145550) (80641) 118070)
184854)
1292 158613 (66150) 114361
208116
Current Liabilities ndash creditors ndash cash and bank
(102075) (6664)
(108739)
(107247) (16329)
(123576)
Total assets less current liabilities 2536412) 1787243
Long term borrowing Deferred liabilities Deferred receipts Deferred credits Grants deferred account Provisions
7 8 9
10 11
12-15
(791849) 0)
(2098) (7264)
(155351) (49063)
(800833) 0
(2567) (8067)
(133504) (50494)
Total assets less liabilities 16 1530787) 791778
Represented by Fixed asset restatement reserve Capital f inancing reserve Usable capital receipts reserve Earmarked reserves Balances ndash General Fund
ndash Housing Revenue AC ndash Collection Fund
17 17 17 17
1268044) 217252)
1807) 24214) 8000)
20117) (8647)
548273 188952
3404 43615 4666
13530 (10662)
Total Equity 1530787 791778
22
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
1 FIXED ASSETS
11 Movement of Fixed Assets 200001
Council Housing
pound000
Other Land amp Building
pound000
Vehicles Plant amp
Equipment pound000
Infrastructure Assets pound000
Community Assets pound000
Investment Properties
pound000
Work in Progress
pound000 TOTAL
pound000
Gross Book Value 01400
Restatements
Revaluations
Additions
Disposals
Gross Book Value 31301
1140709)
768480)
58)
(40726)
1868521)
335057)
2982)
6573)
761)
(5025)
340348)
15651)
(843)
206)
15014)
54095
8833
62928
6453)
(1054)
1133)
6532)
636
636
152283
35524
187807
1704884)
1085)
775053)
46515)
(45751)
2481786)
Accumulated Depreciation bf
Depreciation for Revaluations
and Restatements
Depreciation for the year
Depreciation on assets sold
Depreciation Balance 31301
19028)
(19028)
32359)
(537)
31822)
1083)
4727)
5810)
7854)
(1257)
2182)
8779)
6337
1499
7836 0) 0 0
34302)
(1257)
(19028)
40767)
(537)
54247)
Net Book Value 31301 1836699) 334538) 6235) 55092 6532) 636 187807 2427539)
12 Capital expenditure on the acquisition of land buildings and other tangible assets is shown in additions Expenditure on the construction of new assets is shown in work in progress while under construction and shown as additions to f ixed assets on completion Enhancements and improvements to existing assets are shown as work in progress whilst being carried out and on completion will result in change in valuation rather than classed as an addition Differences between the change in valuation and the cost of these works are transferred to the Fixed Asset Restatement Reserve
13 In preparing for the implementation of Housing Resource Accounting in 200102 an external survey of the stock has revalued Council housing by pound76848 million The main reason for the increase is the improvement in the domestic property market A strong market also discounts the effects of repair liabilities on the assets which compounds the increase in the stock valuation This revaluation will be subject to further review in 200102
14 There have been no impairment losses on f ixed assets that were caused by physical damage or deterioration in the condition of specif ic assets The whole housing stock is valued on an annual basis and any impairment not otherwise identif ied has been absorbed as part of that revaluation Impairments reflecting movements in the general price of properties other than the housing stock have been credited to the Fixed Asset Restatement Reserve
15 Assets relating to former grant maintained schools now foundation schools are not vested in the Council However in accordance with the principles of Financial Reporting Standard 5 it is considered that the assets should be recognised in the Councilrsquos accounts There are four GM schools in the authority but these have not yet been valued and incorporated into the balance sheet
23
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
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)
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
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)
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
))))))
)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
) ) )) ) )
) ) )
) ) )
) ) )
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
4 THE REVENUE BUDGET
41 The table below shows how the actual expenditure for the year excluding the Housing Revenue Account differs from that budgeted
Budget Actual Difference pound000 pound000 pound000
Net Expenditure on Services 309091 309660 569
Collection Fund Deficit 4005 4006 1
313096 313666 570 Less Income shyRevenue Support Grant (193463) (193467) (4) Business Rates (64389) (64389) 0 Council Tax (59144) (59144) 0
Net deficit(surplus) for the year (3900) (3334) 566
Balance at 1st April 2000 (4666) (4666) 0
Balance at 31st March 2001 (8566) (8000) 566
42 In 200001 on a budget of pound309091 million there was an overall surplus on the General Fund of pound3334 million compared to an estimated surplus of pound3900 million The surplus increases the balances at 31st March 2001 to pound8000 million
5 CAPITAL
51 The Council has set a de minimis of pound10000 for the valuation of f ixed assets (pound1000 for DSO assets)
52 In 200001 the Council spent pound91293 million on capital projects including pound54323 million on Council dwellings and other housing
53 This expenditure was f inanced from borrowing (50) with the permitted proportion from the sale of assets (14) grants and other contributions (25) and contributions from revenue meeting the remainder
4
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
6 ARREARS
61 Detailed below are the levels of arrears on recurring debt as at 31st March 2001
Housing rents Homelessness Community charge Non domestic rates Council Tax Other debtors
31301 31300 Gross Payments Net Net
arrears in advance Arrears Arrears poundm poundm poundm poundm
332 (29) 303) 298 31 00 31) 22 03 00 03) 03 83 (99) (16) 16
246 (34) 212) 224 296 (21) 275) 305
991 (183) 808) 868
62 The f igures for arrears on hostel rents in 200001 are now included in homelessness rather than housing rents 199900 has now been restated for this change The f igures were previously shown as housing rents pound307 million and homelessness pound13 million
63 The Councilrsquos level of provisions for the write-off of arrears has increased by pound122 million in 200001
31301 31300 poundm poundm
Housing rents 249 244 Homelessness 32 23 Council Tax 180 176 Community charge 03 03 Other 279 175
743 621
64 No provision is made for NNDR arrears since no cost of NNDR should fall on the Council
5
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
7 FUTURE COMMITMENTS
CAPITAL PROGRAMME
71 The Council plans its capital programme on a f ive-year cycle ie current year plus four further years The authorised capital programme for the next four years amounts to pound3528 million of which pound1556 million has been committed The remainder of the authorised programme is made up of pound1167 million on identif ied schemes due to start in 200102 or later years pound92 million on grants and advances and pound713 million allocated to approved blocks of schemes against which individual schemes will be progressed during those four years
72 This future commitment can be analysed over the Councilrsquos services as follows
Service Contractually Committed Expenditure
poundm
Housing Regeneration and Environment excluding Leisure Education Social Services Leisure
901 263 324 01 67
Total committed programme 1556
6
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
1 GENERAL PRINCIPLES
11 The general principles adopted in compiling and presenting these accounts are those contained in The Code of Practice on Local Government Accounting in Great Britain Statement of Recommended Practice (SORP) 2000 the Best Value Accounting Code of Practice and all other relevant legislation and statements of good practice
2 COMPLIANCE WITH ACCOUNTING STANDARDS
21 These statements comply with all relevant accounting standards with the exception of the following
reg SSAP 6 Extraordinary items and prior year adjustments Legislation does not empower local authorities to credit capital receipts to the General Fund Capital receipts are applied to repay outstanding loan debt f inance new capital expenditure or remain unapplied at the end of the f inancial year A statement is included at Note 173 to the Consolidated Balance Sheet (page 31)
reg SSAP 1 amp 14 Accounting for associated companies and group accounts It has not been possible to comply with this standard completely in respect of the many smaller companies and trusts in which the Council has a minority interest
reg SSAP 24 Accounting for pension costs The Council is inhibited by law from complying with this standard However in 200001 the Council paid a contribution of pound1673 million into the Pension Fund In addition it contributed pound306 million into other pension schemes Considerably increased contributions have been required since 199293 and will continue to be required in future years Further details are given under the Pension Fund accounts on page 45 and the notes to the Consolidated Revenue Account on page 16
reg SSAP 9 Stocks and long term contracts Stock held is not currently valued at the lower of cost or net realisable value but is valued in the accounts at the latest invoiced price
reg Treatment of long term loans due to be repaid The Council has not complied with the requirement to transfer long term loans due to be repaid in the next 12 months to current liabilities since this would distort the balance sheet and comparisons between the f inancial years
DEBTORS AND CREDITORS
22 The accounts are compiled on a system of recognising income and expenditure attributable to the year Therefore if goods or services have been received in the old f inancial year they are accounted for accordingly Likewise income that is due in for goods and services relating to the old f inancial year is accounted for in 200001 If any government grants are due then they are accounted for in the period to which they relate
23 Where the amount due is unknown then an estimated amount has been allowed for
24 All interest payable on external borrowing and interest receivable on investments are accounted for in the period to which they relate
7
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
RESERVES AND PROVISIONS
25 The Consolidated Balance Sheet contains a number of reserves and provisions Provisions are sums set aside for liabilities that are likely to arise but the exact timing and amounts are unknown Reserves are for monies set aside for meeting future expenditure that is non-specif ic at this moment in time
REPAYMENT OF DEBT
26 The Council administers a Consolidated Advances and Borrowing Pool as allowed under the Local Government and Housing Act 1989 All loans raised under these powers are paid into the pool and are advanced to meet capital expenditure on the various Council services
27 Each year the Council is required to charge to revenue a minimum amount for debt redemption as specif ied in the Local Government and Housing Act 1989
ALLOCATION OF CENTRAL ADMINISTRATION EXPENSES OVER SERVICES
28 There has been an allocation of Central Administrative Expenses over all services based on Service Level Agreements Any surpluses or deficits on these internal trading accounts are taken to the General Fund
BASIS OF VALUATION OF INVESTMENTS
29 All investments are shown at their cost price including brokerage and fees
WORKS IN PROGRESS STOCKS AND STORES
210 Works in progress are generally valued at cost (except for the stores element which is valued at average price) However if a DSO has carried out works then they are shown at the lower of valuation or cost
211 Stocks and stores are recorded and charged in the accounts at average price
3 CAPITAL ACCOUNTING
FIXED ASSETS
31 All expenditure on the acquisition creation or enhancement of f ixed assets is capitalised on an accruals basis in the accounts provided that the f ixed asset yields benefits to the Council and the services it provides for a period of more than one year This excludes expenditure on routine repairs and maintenance of f ixed assets that are charged direct to service revenue accounts
8
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
32 Fixed assets are valued on the basis recommended by CIPFA and in accordance with the Statement of Asset Valuation Principles and Guidance notes issued by The Royal Institution of Chartered Surveyors (RICS) Fixed assets are classif ied into the groupings required by the 2000 Code of Practice on Local Authority Accounting
reg Land operational properties and other operational assets are included in the balance sheet at the lower of net current replacement cost and net realisable value
reg Non-operational assets investment properties and assets that are surplus to requirements are included in the balance sheet at the lower of net current replacement cost and net realisable value
reg Infrastructure assets and community assets are included in the balance sheet at historical cost net of depreciation
33 Revaluations of f ixed assets are undertaken on the basis of a 5-year rolling programme although material changes to asset valuations will be adjusted in the interim period should they occur Any surpluses or deficits from revaluation are taken to the Fixed Asset Restatement Reserve
34 Assets acquired under f inance leases are also capitalised in the Councilrsquos accounts together with the liability to pay future rentals Rental payments under f inance leases are apportioned between the f inance charge and the principal element ie the reduction of the liability to pay future rentals The f inance element of rentals is charged to the Asset Management Revenue Account The Council has no f inance leases at this time
35 Rentals payable under operating leases are charged to revenue on an accruals basis
36 Income from the disposal of f ixed assets is accounted for on an accrual basis Such income that is not reserved for the repayment of external loans and forms part of the capital f inancing reserve and has not been used is included in the balance sheet as usable capital receipts
DEPRECIATION
37 Depreciation is provided for on all f ixed assets with a f inite useful life (which can be determined at the time of acquisition or revaluation) according to the following policy
reg all assets are charged with depreciation unless the amount of depreciation is immaterial
reg newly acquired assets are depreciated from the year following acquisition although assets in the course of construction are not depreciated until they are brought into use and
reg depreciation is calculated on a straight-line basis
CHARGES TO REVENUE
38 All Council accounts are charged with a capital charge for all f ixed assets used in the provision of services The total charge covers the annual provision for depreciation plus a capital f inancing charge determined by applying a specif ied notional rate of interest to net asset values The charge made to the Housing Revenue Account is an amount equivalent to the statutory capital f inancing charges
9
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
39 The Asset Management Revenue Account contains the reversing entry for these transactions thereby ensuring there is no overall net effect on the Accounts
DEFERRED CHARGES
310 Deferred charges represent expenditure that may properly be capitalised but does not result in the acquisition or increased value of a tangible f ixed asset Deferred charges are written back to revenue over a period not exceeding f ive years
311 Where the deferred charge forms part of a phased project or part of a bid for external or joint f inance amortisation to revenue will not commence until completion of the project
GOVERNMENT GRANTS AND CONTRIBUTIONS
312 Where the acquisition of a f ixed asset is f inanced either wholly or in part by a government grant or other contribution the amount of the grant or contribution is credited initially to the grants deferred account Amounts are released to the Asset Management Revenue Account over the useful life of the asset to match the depreciation charged on the asset to which the grant relates
4 RELATED PARTY TRANSACTIONS
41 The Council is required to disclose details of its f inancial relationship with related third parties This has been defined as where the related party has or is perceived to have real influence over any transaction between the parties
42 In addition to maintaining the register of membersrsquo interests the Council has obtained specif ic declarations from councillors ex councillors and chief off icers for the f inancial year 200001 Of the 79 declarations requested 9 councillors were members of various local voluntary organisations receiving grant aid totalling pound566000 from the Council in 200001 All of these transactions are with the Council There were no transactions involving central government joint ventures joint venture parties nor other bodies precepting on the Council Tax A summary of the transactions is available separately
43 2 councillors have not returned declarations
44 The Council register of membersrsquo interests is available for inspection together with their declarations of any related party transactions at Peckham Town Hall
5 GRANT CLAIMS
51 The Accounts are prepared on the basis of accruals for claims of grants from central government At the time of signing the Accounts a number of end-of-year grant claims had not been f inalised including material claims such as Housing Subsidy Housing Benefits Subsidy Asylum Seekers and others The Accounts are therefore presented using the best estimates available Any audit amendments to these claims may have a material effect on the Accounts presented
10
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)
)
)
)
)
)
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)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED REVENUE ACCOUNT
This account shows the net spending on the Councilrsquos services It shows how this revenue was f inanced and transfers tofrom reserves
200001 199900 Notes Expenditure Income Net Net
Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Education 217919 (79784) 138135) 127451 Early years 1 11368 (2345) 9023) 8977 Social Services 154289 (60037) 94252) 91657 Housing Services 65183 (45498) 19685) 19129 Highways and Transportation 10666 (1386) 9280) 12406 Other services ndash Leisure services 28346 (3155) 25191) 26932 ndash Waste Management 9717 (3861) 5856) 5501 ndash Environmental Health 4267 (652) 3615) 4374 ndash Street Cleansing 4151 (22) 4129) 3725 ndash Planning amp Regeneration 2 19343 (11591) 7752) 9390 ndash Other 3 41783 (24215) 17568) 15973
Corporate Management 4742 0 4742) 4027 Unallocated central overheads 4 9379 0 9379) 8806
Net Cost of General Fund Services 5 581153 (232546) 348607) 338348
Housing Revenue Account 283089 (289509) (6420) 7171
Net Cost of Services 6-12 864242 (522055) 342187) 345519
Net (surplus)loss on internal trading accounts 1284) (580) Interest Receivable (4071) (2814) Transfers to(from) AMRA 13 3056) (11476) Excess of depreciation over MRP 14 (24532) (8000) Deferred Credit (803) (3484) Amounts due to precepting authorities 11720) 10131
Net Operating Expenditure 328841) 329296
Appropriations HRA deficit transferred from the HRA Fund 6420) (7171) Contributions to(from) earmarked reserves (10967) (3857) Contributions to(from) capital reserves ndash Financing capital expenditure 82) 1686 ndash Deferred Charges (8061) (7385) ndash Deferred Grants 5065) 3686 ndash Leasing Adjustment 0) 1624
Amounts to be met from Government Grants amp Taxation 321380) 317879
Sources of Finance Council Tax payers (70864) (68157) Deficit from previous years Collection fund 4006) 2089 General Government Grant (193467) (192011) Contributions from non domestic pool (64389) (56859) Other 0) 0
Net General Fund (Surplus)Deficit (3334) 2941
Balance Brought Forward (4666) (7607)
Balance Carried Forward (8000) (4666)
11
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
1 EARLY YEARS EXPENDITURE
11 Expenditure on Early Years is controlled by a joint committee Expenditure of pound6570k (pound6527k in 199900) was incurred under Social Service powers and pound2453k (pound2450k in 199900) was incurred under Education powers
2 BUILDING CONTROL FEE EARNING ACCOUNT (BCFE ACCOUNT)
21 The Local Authority Building Control Charging Regulations require the disclosure of information regarding the setting of charges for the administration of the building control function namely income expenditure and net surplus or deficit These regulations require local authorities to break even on their building control account over a three-year period
22 Certain activities carried out by the building control service is either non-chargeable or outside the remit of the regulations The statement below therefore splits the BCFE account into chargeable and non-chargeable activities
Chargeable Non Total Chargeable Building
Control pound pound pound
Expenditure Employees 532383) 171864) 704247) Premises 85511) 17998) 103509) Transport 16830) 6473) 23303) Supplies amp Services 56344) 111231) 167575) Support Services 71400) 17850) 89250)
Total Expenditure 762468) 325416) 1087884)
Income Building Control Fees (1058141) (1058141) Other Income (455) (97132) (97587) Deferred Income transfers (393896) (393896)
Total Income (1452492) (97132) (1549624)
Net Expenditure(Income) for 200001 (690024) 228284) (461740) Balance from 199900 (14917) 215653) 200736) Transfer To Deferred Income 412228) 412228)
(SURPLUS)DEFICIT (292713) 443937) 151224)
3 MEMBERSrsquo ALLOWANCES
31 The amount of membersrsquo allowances paid in the f inancial year 200001 was pound905320 (pound434306 in 199900)
12
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
4 UNALLOCATED CENTRAL OVERHEADS
41 The Best Value Accounting Code of Practice requires the disclosure of Unallocated Central Overheads The relevant costs can be identif ied as
poundrsquo000
London Pension Fund Authority levy 1571 Contribution to Pension Fund deficit 6499 Added years pension costs 154 Unused shares of IT facilities 1155
Total 9379
5 BEST VALUE ACCOUNTING
51 The Best Value Accounting Code of Practice has introduced a new reporting requirement for the f irst time in 200001 This presents an alternative analysis of the cost of General Fund services to be consistent with the principles of the Best Value regime At the detailed level it permits improved comparisons between local authorities as well as with other providers The implementation of Best Value Accounting in the Councilrsquos Accounts is not yet fully compliant with the Code of Practice partly due to the late issue of the detailed disclosure requirements under the Code of Practice
Education Early years Social Services Housing Services Highways Roads and Transportation Cultural Environmental and Planning Central Services
Net cost of General Fund Services
200001 199900 Gross Income Net Net
Expenditure Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
210455 (79014) 131441 120803 11368 (2345) 9023 8977
161763 (60817) 100946 98305 65183 (45498) 19685 19129 10666 (1386) 9280 12406 68450 (22032) 46418 49922 53268 (21454) 31814 28806
581153 (232546) 348607 338348
52 Central Services includes a number of extraordinary items and accounting transactions as well as service costs not allocated to specif ic services under BVACOP These extraordinary items include pound6343M as a corporate provision for bad debt write-off
13
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)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
53 Best Value Accounting requires the disclosure of turnover and net profit for all internal trading accounts These are listed below
Turnover (Profit)Loss Turnover (Profit)Loss 200001 200001 199900 199900
poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Building (12700) 246) (18719) 478 Highways (3091) (130) (1989) (66) Refuse (4386) (34) (4029) (134) Catering (9146) 0) (2096) 82 Cleanteam (2958) (125) (3026) (135) Greenteam (1049) (10) (1010) (28) Vehicle Management (Fleet) (3402) (236) (6143) (237) Building Design services (4771) (227) (5491) (150) Legal services (3228) (149) (3061) (215) Payroll amp Pensions (4) 0) (1004) 295 Passenger Services (3191) (80) 0 0 Recruitment (3100) (295) (5764) (305) Community Services (336) 0) (840) (37) Direct Image (153) 0) (1553) 42 Construction 123) 579) (1922) (37) DSO departmental overheads (13) 407) 0 0 Housing Management (16484) (20) (15164) (42) Financial Management Service (11054) 1320) (16121) 3 Personnel Management Service (2264) 3) (2054) 290 Information Technology (5225) 0) (6145) 60 Law amp Administration (7717) 15) (7660) 112 Social Services ndash Orchard Lodge (6052) 359) (6597) 39 Parking Services (5991) (1803) (6055) (1449)
Total All Trading Accounts (106192) (180) (116443) (1434)
6 COMMERCIAL INCOME
61 The Council undertook commercial refuse collection in addition to its statutory refuse collection In 200001 a profit of pound395k (pound129k 199900) occurred on a turnover of pound2252k (pound2026k 199900)
62 The Council operates a number of industrial estates in the area These produced an income of pound2054k (pound2267k in 199900) and expenditure of pound2802k (pound2879k in 199900)
63 The Council also rents out commercial properties These produced an income of pound2200k (pound1568k in 199900) and expenditure of pound4253k (pound3662k in 199900)
64 The Council operates a Parking Trading Account In 200001 parking generated a surplus of pound1803k (pound1449k in 199900) The surplus has been fully applied to meet other transport costs of off-street parking pound1961k road maintenance pound960k and street lighting pound652k (respectively pound218k pound500k and pound731k in 199900) There is no residual balance brought forward or carried forward as any surplus on the account is fully applied to appropriate purposes in the year it arises
14
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
7 LIABILITY IN RESPECT OF LEASED ASSETS
71 The Council has a number of assets that have been provided through lease agreements The values of these payments in 200001 along with the future payments due are shown in the table below
200001 199900 pound000 pound000
Cost of repayments in 200001 Operating leases 1509 1816 Hire purchase and other leases 38 2341
1547 4157
Future liability to payments on agreements entered into as at 31st March 2001 Operating leases 421 493 Hire purchase and other leases 38 38
459 531
8 PUBLICITY
81 The Councilrsquos spending on publicity is set out below under the requirements of section 5(1) of the Local Government Act 1986
Recruitment advertising Council newspapers and other publications Consultations and other publicity
200001 199900 pound pound
849742 814426 223939 217589
1656525 1502268
2730206 2534283
15
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
9 SECTION 137 LOCAL GOVERNMENT ACT 1972
91 Section 137 of the Local Government Act 1972 empowers local authorities subject to various conditions and limits to incur expenditure which in their opinion is in the interest of their area or any part of it or all or some of its inhabitants Under this Section local authorities are required to account separately for such expenditure
92 Section 137 was repealed by the Local Government Act 2000 Section 8 with effect from October 2000 The statutory disclosure requirement therefore only applies for expenditure incurred in the period to September 2000 However for completeness the table below shows expenditure incurred on Section 137 activities for the whole of 200001 This information will not be disclosed from 200102
200001 199900 pound pound
Strategic Services 35040 40435 Social Services 152807 150697 Administration costs 10900 10634
TOTAL EXPENDITURE 198747 201766
SECTION 137 LIMIT 837445 818275
The majority of this expenditure was incurred on grants to various organisations
10 LOCAL AUTHORITY (GOODS AND SERVICES) ACT 1970
101 There were no services provided to other authorities under this Act in 200001
11 EMPLOYEES PENSION COSTS
111 Teachersrsquo pension costs In 200001 the Council paid pound1382 million to the Teachers Pensions Agency in respect of teachersrsquo pension costs which represents 74 of teachersrsquo pensionable pay In addition the Council is responsible for all pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound34k
112 Employees who were transferred from the GLC or ILEA In 200001 the Council paid pound0408 million to the London Pension Fund Authority in respect of the pension costs for former employees of the GLC or ILEA This represents 157 of pensionable pay In addition the Council is responsible for pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound38k
16
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
113 Other employeesrsquo pension costs In 200001 the Council paid an employer contribution of pound1673 million into the Pension Fund representing 164 of pensionable pay The proportion of this contribution which was estimated by the actuary to be attributable to current employeesrsquo liabilities (87) has been charged to the relevant service and the remainder in respect of past employees has been charged as a corporate cost In addition the Council made a one off additional lump sum contribution of pound24 million The contribution rate is determined by the Fundrsquos actuary based on triennial valuations the last full review on which these rates were based being at 31398 Under Pension Fund regulations contribution rates are set to meet the overall liabilities of the Fund In addition the Council is responsible for all pension payments relating to added years benefits it has awarded together with related increases In 200001 these amounted to pound10 million representing 10 of pensionable pay
114 The triennial revaluation of the Fund took place as at 31398 Based on this valuation and advice from the actuary the pension costs it would have been necessary to provide for in the year in accordance with SSAP 24 lsquoAccounting for pension costsrsquo are pound14 million representing 137 of pensionable pay
115 The Council may make discretionary increases to pension entitlements funded either by the Council or the Pension Fund The capital costs of the increases made in the year and arising from earlier years against which payments are still being made are identif ied as
poundrsquo000 of total pensionable
pay
Capital cost of discretionary added years awarded in 200001 funded by the Pension Fund 600 06
Capital cost of discretionary added years awarded years before 200001 funded by the Pension Fund 32000
Capital cost of discretionary added years awarded in 200001 funded by the Council 400 04
Capital cost of discretionary added years awarded years before 200001 funded by the Council 28000
17
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
12 REMUNERATION OF EMPLOYEES
121 During 200001 the Council employed staff whose taxable remuneration exceeded pound40000 in the year A breakdown of these employees in bands of pound10000 is as follows
Band
pound
Number of employees
200001
Number of employees
199900
40000 ndash 49999 50000 ndash 59999 60000 ndash 69999 70000 ndash 79999 80000 ndash 89999 90000 ndash 99999 100000 ndash 109999 110000 ndash 119999
75 25 7 2 3 0 0 1
81 25 7 1 4 0 1 0
113 119
13 ASSET MANAGEMENT REVENUE ACCOUNT
Income Capital charges ndash General Fund
ndash Housing Revenue Account Transfer from grants deferred
Expenditure Provision for depreciation External interest charges Finance lease charges
Balance to Consolidated Revenue account
14 MINIMUM REVENUE PROVISION
Non-housing amount ndash 4 of credit ceiling Housing amount ndash 2 of credit ceiling
Minimum Revenue Provision
Amount charged as depreciation Excess of depreciation over MRP
200001 199900 pound000 pound000
(29286) (23694) (76002) (80938) (5065) (3561)
(110353) (108193)
40767) 24357 72614) 72109
38) 251
113419) 96717
3056) (11476)
200001 199900 pound000 pound000
1755) 1657 14480) 14700
16235) 16357
40767) 24357 (24532) (8000)
16235) 16357
18
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
HOUSING REVENUE ACCOUNT
The Housing Revenue Account reflects the statutory requirement under schedule 4 of the Local Government and Housing Act 1989 to account separately for local authority housing provision It shows the major elements of cost in providing and managing the Councilrsquos housing stock and how this expenditure is met from rents subsidy and other income
HOUSING REVENUE ACCOUNT 200001 199900 pound000 pound000
INCOME Rents ndash dwellings (142536) (142649)
ndash non-dwellings (5595) (6158) Charges to tenants (13461) (14374) Housing subsidy (112596) (115936) Interest on balances (2048) (2431) Interest on mortgage advances (200) (258) Other income (13073) (10953)
TOTAL INCOME (289509) (292759)
EXPENDITURE Repairs and maintenance 43188) 46740 Supervision and management 66886) 70543 Rents rates taxes and other charges 2628) 2306 Capital f inancing costs 80246) 83955 Provision for bad or doubtful debts 7780) 9102 Contributions to(from) provisions 2392) (409) Rent rebate payments 74710) 74146 Capital expenditure charged to revenue 5092) 14141
TOTAL EXPENDITURE 282922) 300524
Movement in reserves (6587) 7765
Balance of reserves at the beginning of year (13530) (21295)
Balance of reserves at the end of year (20117) (13530)
Less Earmarked reserves 12626) 12459
General working balances (7491) (1071)
HOUSING TENANTS ACCOUNTS
Arrears at 1st April 30784) 28534 Charges due in the year 148715) 149088 Rent Rebates (68145) (68424) Write off and adjustments (5112) (5665) Cash collected (75728) (72749)
Arrears at 31st March 30514) 30784
19
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
1 HOUSING SUBSIDY
11 Subsidy is payable by the Government towards the provision of local housing in accordance with determinations made under section 20 of the Local Government and Housing Act 1989 It is calculated by reference to a notional account broadly comprising management and maintenance costs (formula based) capital charges and the cost of rent rebates on one hand and income from rents (based on Department of Transport Local Government and the Regions (DTLR) assumed rent levels) and charges for services on the other with subsidy supporting the difference
12 1st April 1996 saw the introduction of a lsquopre-setrsquo regime a process whereby the data used to calculate virtually all subsidy elements are pre-determined by reference to previous yearsrsquo data For example dwelling numbers at 31st March 1999 are used to calculate subsidy elements such as management and maintenance allowance and notional rent income for the f inancial year 200001 Once estimated they cannot be changed except in exceptional circumstances where a major change has occurred in dwelling numbers (ie a change of more than 3000 properties or 10 of total stock)
2 ANALYSIS OF HOUSING STOCK BY TYPE OF DWELLING
Type of dwelling Number of bedrooms 1 2 3+ other
Total 31301 31300
Houses and bungalows 31301 31300
422 424
875 804
3123 3224
0 0
4420 4452
Low rise flats 31301 31300
3540 3607
842 881
458 478
0 0
4840 4966
Medium rise flats 31301 31300
8411 8547
9259 9479
8238 8501
0 0
25908 26527
High rise flats 31301 31300
4502 4735
6556 6657
2517 2563
0 0
13575 13955
Non permanent 31301 31300
0 0
0 0
0 0
57 61
57 61
Multi-occupied 31301 31300
0 0
0 0
0 0
194 194
194 194
Totals 31301 31300
16875 17532 14336 17513 17821 14766
251 255
48994 50155
20
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
3 HOUSING TENANTS ACCOUNTS
51 The arrears position as at 31st March 2001 includes Neighbourhoods Browning EMB hostels and miscellaneous properties It excludes Tenant Management Organisations Bed amp Breakfast and Travellers Sites
4 RECONCILIATION TO THE CONSOLIDATED REVENUE ACCOUNT
poundrsquo000
Gross Expenditure HRA statement Earmarked reserves 31300 Earmarked reserves 31301 Movement in earmarked reserves 200001
Gross Expenditure Consolidated Revenue Account
12459 12626
Gross Income
HRA surplus transferred to the HRA Fund
poundrsquo000
282922)
167) 283089)
(289509)
(6420)
5 Further information relating to the Housing Revenue Account can be obtained from the Councilrsquos Performance Indicators which are published separately
21
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED BALANCE SHEET
The Consolidated Balance sheet summarises the state of the Councilrsquos affairs as at 31st March 2001 and incorporates the balances on the Councilrsquos revenue and capital accounts consolidated advances and borrowing pool and the Collection Fund The assets and liabilities of the Superannuation Fund and Trust Funds where the Council is not the sole trustee have been excluded
BALANCES AT Fixed assets
Notes 31301 pound000
31301 pound000
31300 pound000
31300 pound000
Operational assets ndash Council dwellings ndash other land and buildings ndash vehicles plant and equipment ndash infrastructure assets ndash community assets ndash Work in progress
1836699) 334538)
6235) 55092) 6532)
187807)
1121681 333974
7797 47758 6453
152283
Non operational assets ndash investment properties
Deferred charges Deferred debtors Deferred debits
1 2 3 4
636)
23617) 2452) 6689)
2427539)
32758)
636
21971 3105 7045
1670582
32121
Total long-term assets 2460297) 1704703
Current Assets ndash stocks and work in progress ndash debtors ndash less provision for bad debts ndash investments
5
6
1875) 145550) (80641) 118070)
184854)
1292 158613 (66150) 114361
208116
Current Liabilities ndash creditors ndash cash and bank
(102075) (6664)
(108739)
(107247) (16329)
(123576)
Total assets less current liabilities 2536412) 1787243
Long term borrowing Deferred liabilities Deferred receipts Deferred credits Grants deferred account Provisions
7 8 9
10 11
12-15
(791849) 0)
(2098) (7264)
(155351) (49063)
(800833) 0
(2567) (8067)
(133504) (50494)
Total assets less liabilities 16 1530787) 791778
Represented by Fixed asset restatement reserve Capital f inancing reserve Usable capital receipts reserve Earmarked reserves Balances ndash General Fund
ndash Housing Revenue AC ndash Collection Fund
17 17 17 17
1268044) 217252)
1807) 24214) 8000)
20117) (8647)
548273 188952
3404 43615 4666
13530 (10662)
Total Equity 1530787 791778
22
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
1 FIXED ASSETS
11 Movement of Fixed Assets 200001
Council Housing
pound000
Other Land amp Building
pound000
Vehicles Plant amp
Equipment pound000
Infrastructure Assets pound000
Community Assets pound000
Investment Properties
pound000
Work in Progress
pound000 TOTAL
pound000
Gross Book Value 01400
Restatements
Revaluations
Additions
Disposals
Gross Book Value 31301
1140709)
768480)
58)
(40726)
1868521)
335057)
2982)
6573)
761)
(5025)
340348)
15651)
(843)
206)
15014)
54095
8833
62928
6453)
(1054)
1133)
6532)
636
636
152283
35524
187807
1704884)
1085)
775053)
46515)
(45751)
2481786)
Accumulated Depreciation bf
Depreciation for Revaluations
and Restatements
Depreciation for the year
Depreciation on assets sold
Depreciation Balance 31301
19028)
(19028)
32359)
(537)
31822)
1083)
4727)
5810)
7854)
(1257)
2182)
8779)
6337
1499
7836 0) 0 0
34302)
(1257)
(19028)
40767)
(537)
54247)
Net Book Value 31301 1836699) 334538) 6235) 55092 6532) 636 187807 2427539)
12 Capital expenditure on the acquisition of land buildings and other tangible assets is shown in additions Expenditure on the construction of new assets is shown in work in progress while under construction and shown as additions to f ixed assets on completion Enhancements and improvements to existing assets are shown as work in progress whilst being carried out and on completion will result in change in valuation rather than classed as an addition Differences between the change in valuation and the cost of these works are transferred to the Fixed Asset Restatement Reserve
13 In preparing for the implementation of Housing Resource Accounting in 200102 an external survey of the stock has revalued Council housing by pound76848 million The main reason for the increase is the improvement in the domestic property market A strong market also discounts the effects of repair liabilities on the assets which compounds the increase in the stock valuation This revaluation will be subject to further review in 200102
14 There have been no impairment losses on f ixed assets that were caused by physical damage or deterioration in the condition of specif ic assets The whole housing stock is valued on an annual basis and any impairment not otherwise identif ied has been absorbed as part of that revaluation Impairments reflecting movements in the general price of properties other than the housing stock have been credited to the Fixed Asset Restatement Reserve
15 Assets relating to former grant maintained schools now foundation schools are not vested in the Council However in accordance with the principles of Financial Reporting Standard 5 it is considered that the assets should be recognised in the Councilrsquos accounts There are four GM schools in the authority but these have not yet been valued and incorporated into the balance sheet
23
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
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)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
6 ARREARS
61 Detailed below are the levels of arrears on recurring debt as at 31st March 2001
Housing rents Homelessness Community charge Non domestic rates Council Tax Other debtors
31301 31300 Gross Payments Net Net
arrears in advance Arrears Arrears poundm poundm poundm poundm
332 (29) 303) 298 31 00 31) 22 03 00 03) 03 83 (99) (16) 16
246 (34) 212) 224 296 (21) 275) 305
991 (183) 808) 868
62 The f igures for arrears on hostel rents in 200001 are now included in homelessness rather than housing rents 199900 has now been restated for this change The f igures were previously shown as housing rents pound307 million and homelessness pound13 million
63 The Councilrsquos level of provisions for the write-off of arrears has increased by pound122 million in 200001
31301 31300 poundm poundm
Housing rents 249 244 Homelessness 32 23 Council Tax 180 176 Community charge 03 03 Other 279 175
743 621
64 No provision is made for NNDR arrears since no cost of NNDR should fall on the Council
5
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
7 FUTURE COMMITMENTS
CAPITAL PROGRAMME
71 The Council plans its capital programme on a f ive-year cycle ie current year plus four further years The authorised capital programme for the next four years amounts to pound3528 million of which pound1556 million has been committed The remainder of the authorised programme is made up of pound1167 million on identif ied schemes due to start in 200102 or later years pound92 million on grants and advances and pound713 million allocated to approved blocks of schemes against which individual schemes will be progressed during those four years
72 This future commitment can be analysed over the Councilrsquos services as follows
Service Contractually Committed Expenditure
poundm
Housing Regeneration and Environment excluding Leisure Education Social Services Leisure
901 263 324 01 67
Total committed programme 1556
6
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
1 GENERAL PRINCIPLES
11 The general principles adopted in compiling and presenting these accounts are those contained in The Code of Practice on Local Government Accounting in Great Britain Statement of Recommended Practice (SORP) 2000 the Best Value Accounting Code of Practice and all other relevant legislation and statements of good practice
2 COMPLIANCE WITH ACCOUNTING STANDARDS
21 These statements comply with all relevant accounting standards with the exception of the following
reg SSAP 6 Extraordinary items and prior year adjustments Legislation does not empower local authorities to credit capital receipts to the General Fund Capital receipts are applied to repay outstanding loan debt f inance new capital expenditure or remain unapplied at the end of the f inancial year A statement is included at Note 173 to the Consolidated Balance Sheet (page 31)
reg SSAP 1 amp 14 Accounting for associated companies and group accounts It has not been possible to comply with this standard completely in respect of the many smaller companies and trusts in which the Council has a minority interest
reg SSAP 24 Accounting for pension costs The Council is inhibited by law from complying with this standard However in 200001 the Council paid a contribution of pound1673 million into the Pension Fund In addition it contributed pound306 million into other pension schemes Considerably increased contributions have been required since 199293 and will continue to be required in future years Further details are given under the Pension Fund accounts on page 45 and the notes to the Consolidated Revenue Account on page 16
reg SSAP 9 Stocks and long term contracts Stock held is not currently valued at the lower of cost or net realisable value but is valued in the accounts at the latest invoiced price
reg Treatment of long term loans due to be repaid The Council has not complied with the requirement to transfer long term loans due to be repaid in the next 12 months to current liabilities since this would distort the balance sheet and comparisons between the f inancial years
DEBTORS AND CREDITORS
22 The accounts are compiled on a system of recognising income and expenditure attributable to the year Therefore if goods or services have been received in the old f inancial year they are accounted for accordingly Likewise income that is due in for goods and services relating to the old f inancial year is accounted for in 200001 If any government grants are due then they are accounted for in the period to which they relate
23 Where the amount due is unknown then an estimated amount has been allowed for
24 All interest payable on external borrowing and interest receivable on investments are accounted for in the period to which they relate
7
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
RESERVES AND PROVISIONS
25 The Consolidated Balance Sheet contains a number of reserves and provisions Provisions are sums set aside for liabilities that are likely to arise but the exact timing and amounts are unknown Reserves are for monies set aside for meeting future expenditure that is non-specif ic at this moment in time
REPAYMENT OF DEBT
26 The Council administers a Consolidated Advances and Borrowing Pool as allowed under the Local Government and Housing Act 1989 All loans raised under these powers are paid into the pool and are advanced to meet capital expenditure on the various Council services
27 Each year the Council is required to charge to revenue a minimum amount for debt redemption as specif ied in the Local Government and Housing Act 1989
ALLOCATION OF CENTRAL ADMINISTRATION EXPENSES OVER SERVICES
28 There has been an allocation of Central Administrative Expenses over all services based on Service Level Agreements Any surpluses or deficits on these internal trading accounts are taken to the General Fund
BASIS OF VALUATION OF INVESTMENTS
29 All investments are shown at their cost price including brokerage and fees
WORKS IN PROGRESS STOCKS AND STORES
210 Works in progress are generally valued at cost (except for the stores element which is valued at average price) However if a DSO has carried out works then they are shown at the lower of valuation or cost
211 Stocks and stores are recorded and charged in the accounts at average price
3 CAPITAL ACCOUNTING
FIXED ASSETS
31 All expenditure on the acquisition creation or enhancement of f ixed assets is capitalised on an accruals basis in the accounts provided that the f ixed asset yields benefits to the Council and the services it provides for a period of more than one year This excludes expenditure on routine repairs and maintenance of f ixed assets that are charged direct to service revenue accounts
8
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
32 Fixed assets are valued on the basis recommended by CIPFA and in accordance with the Statement of Asset Valuation Principles and Guidance notes issued by The Royal Institution of Chartered Surveyors (RICS) Fixed assets are classif ied into the groupings required by the 2000 Code of Practice on Local Authority Accounting
reg Land operational properties and other operational assets are included in the balance sheet at the lower of net current replacement cost and net realisable value
reg Non-operational assets investment properties and assets that are surplus to requirements are included in the balance sheet at the lower of net current replacement cost and net realisable value
reg Infrastructure assets and community assets are included in the balance sheet at historical cost net of depreciation
33 Revaluations of f ixed assets are undertaken on the basis of a 5-year rolling programme although material changes to asset valuations will be adjusted in the interim period should they occur Any surpluses or deficits from revaluation are taken to the Fixed Asset Restatement Reserve
34 Assets acquired under f inance leases are also capitalised in the Councilrsquos accounts together with the liability to pay future rentals Rental payments under f inance leases are apportioned between the f inance charge and the principal element ie the reduction of the liability to pay future rentals The f inance element of rentals is charged to the Asset Management Revenue Account The Council has no f inance leases at this time
35 Rentals payable under operating leases are charged to revenue on an accruals basis
36 Income from the disposal of f ixed assets is accounted for on an accrual basis Such income that is not reserved for the repayment of external loans and forms part of the capital f inancing reserve and has not been used is included in the balance sheet as usable capital receipts
DEPRECIATION
37 Depreciation is provided for on all f ixed assets with a f inite useful life (which can be determined at the time of acquisition or revaluation) according to the following policy
reg all assets are charged with depreciation unless the amount of depreciation is immaterial
reg newly acquired assets are depreciated from the year following acquisition although assets in the course of construction are not depreciated until they are brought into use and
reg depreciation is calculated on a straight-line basis
CHARGES TO REVENUE
38 All Council accounts are charged with a capital charge for all f ixed assets used in the provision of services The total charge covers the annual provision for depreciation plus a capital f inancing charge determined by applying a specif ied notional rate of interest to net asset values The charge made to the Housing Revenue Account is an amount equivalent to the statutory capital f inancing charges
9
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
39 The Asset Management Revenue Account contains the reversing entry for these transactions thereby ensuring there is no overall net effect on the Accounts
DEFERRED CHARGES
310 Deferred charges represent expenditure that may properly be capitalised but does not result in the acquisition or increased value of a tangible f ixed asset Deferred charges are written back to revenue over a period not exceeding f ive years
311 Where the deferred charge forms part of a phased project or part of a bid for external or joint f inance amortisation to revenue will not commence until completion of the project
GOVERNMENT GRANTS AND CONTRIBUTIONS
312 Where the acquisition of a f ixed asset is f inanced either wholly or in part by a government grant or other contribution the amount of the grant or contribution is credited initially to the grants deferred account Amounts are released to the Asset Management Revenue Account over the useful life of the asset to match the depreciation charged on the asset to which the grant relates
4 RELATED PARTY TRANSACTIONS
41 The Council is required to disclose details of its f inancial relationship with related third parties This has been defined as where the related party has or is perceived to have real influence over any transaction between the parties
42 In addition to maintaining the register of membersrsquo interests the Council has obtained specif ic declarations from councillors ex councillors and chief off icers for the f inancial year 200001 Of the 79 declarations requested 9 councillors were members of various local voluntary organisations receiving grant aid totalling pound566000 from the Council in 200001 All of these transactions are with the Council There were no transactions involving central government joint ventures joint venture parties nor other bodies precepting on the Council Tax A summary of the transactions is available separately
43 2 councillors have not returned declarations
44 The Council register of membersrsquo interests is available for inspection together with their declarations of any related party transactions at Peckham Town Hall
5 GRANT CLAIMS
51 The Accounts are prepared on the basis of accruals for claims of grants from central government At the time of signing the Accounts a number of end-of-year grant claims had not been f inalised including material claims such as Housing Subsidy Housing Benefits Subsidy Asylum Seekers and others The Accounts are therefore presented using the best estimates available Any audit amendments to these claims may have a material effect on the Accounts presented
10
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED REVENUE ACCOUNT
This account shows the net spending on the Councilrsquos services It shows how this revenue was f inanced and transfers tofrom reserves
200001 199900 Notes Expenditure Income Net Net
Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Education 217919 (79784) 138135) 127451 Early years 1 11368 (2345) 9023) 8977 Social Services 154289 (60037) 94252) 91657 Housing Services 65183 (45498) 19685) 19129 Highways and Transportation 10666 (1386) 9280) 12406 Other services ndash Leisure services 28346 (3155) 25191) 26932 ndash Waste Management 9717 (3861) 5856) 5501 ndash Environmental Health 4267 (652) 3615) 4374 ndash Street Cleansing 4151 (22) 4129) 3725 ndash Planning amp Regeneration 2 19343 (11591) 7752) 9390 ndash Other 3 41783 (24215) 17568) 15973
Corporate Management 4742 0 4742) 4027 Unallocated central overheads 4 9379 0 9379) 8806
Net Cost of General Fund Services 5 581153 (232546) 348607) 338348
Housing Revenue Account 283089 (289509) (6420) 7171
Net Cost of Services 6-12 864242 (522055) 342187) 345519
Net (surplus)loss on internal trading accounts 1284) (580) Interest Receivable (4071) (2814) Transfers to(from) AMRA 13 3056) (11476) Excess of depreciation over MRP 14 (24532) (8000) Deferred Credit (803) (3484) Amounts due to precepting authorities 11720) 10131
Net Operating Expenditure 328841) 329296
Appropriations HRA deficit transferred from the HRA Fund 6420) (7171) Contributions to(from) earmarked reserves (10967) (3857) Contributions to(from) capital reserves ndash Financing capital expenditure 82) 1686 ndash Deferred Charges (8061) (7385) ndash Deferred Grants 5065) 3686 ndash Leasing Adjustment 0) 1624
Amounts to be met from Government Grants amp Taxation 321380) 317879
Sources of Finance Council Tax payers (70864) (68157) Deficit from previous years Collection fund 4006) 2089 General Government Grant (193467) (192011) Contributions from non domestic pool (64389) (56859) Other 0) 0
Net General Fund (Surplus)Deficit (3334) 2941
Balance Brought Forward (4666) (7607)
Balance Carried Forward (8000) (4666)
11
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
1 EARLY YEARS EXPENDITURE
11 Expenditure on Early Years is controlled by a joint committee Expenditure of pound6570k (pound6527k in 199900) was incurred under Social Service powers and pound2453k (pound2450k in 199900) was incurred under Education powers
2 BUILDING CONTROL FEE EARNING ACCOUNT (BCFE ACCOUNT)
21 The Local Authority Building Control Charging Regulations require the disclosure of information regarding the setting of charges for the administration of the building control function namely income expenditure and net surplus or deficit These regulations require local authorities to break even on their building control account over a three-year period
22 Certain activities carried out by the building control service is either non-chargeable or outside the remit of the regulations The statement below therefore splits the BCFE account into chargeable and non-chargeable activities
Chargeable Non Total Chargeable Building
Control pound pound pound
Expenditure Employees 532383) 171864) 704247) Premises 85511) 17998) 103509) Transport 16830) 6473) 23303) Supplies amp Services 56344) 111231) 167575) Support Services 71400) 17850) 89250)
Total Expenditure 762468) 325416) 1087884)
Income Building Control Fees (1058141) (1058141) Other Income (455) (97132) (97587) Deferred Income transfers (393896) (393896)
Total Income (1452492) (97132) (1549624)
Net Expenditure(Income) for 200001 (690024) 228284) (461740) Balance from 199900 (14917) 215653) 200736) Transfer To Deferred Income 412228) 412228)
(SURPLUS)DEFICIT (292713) 443937) 151224)
3 MEMBERSrsquo ALLOWANCES
31 The amount of membersrsquo allowances paid in the f inancial year 200001 was pound905320 (pound434306 in 199900)
12
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
4 UNALLOCATED CENTRAL OVERHEADS
41 The Best Value Accounting Code of Practice requires the disclosure of Unallocated Central Overheads The relevant costs can be identif ied as
poundrsquo000
London Pension Fund Authority levy 1571 Contribution to Pension Fund deficit 6499 Added years pension costs 154 Unused shares of IT facilities 1155
Total 9379
5 BEST VALUE ACCOUNTING
51 The Best Value Accounting Code of Practice has introduced a new reporting requirement for the f irst time in 200001 This presents an alternative analysis of the cost of General Fund services to be consistent with the principles of the Best Value regime At the detailed level it permits improved comparisons between local authorities as well as with other providers The implementation of Best Value Accounting in the Councilrsquos Accounts is not yet fully compliant with the Code of Practice partly due to the late issue of the detailed disclosure requirements under the Code of Practice
Education Early years Social Services Housing Services Highways Roads and Transportation Cultural Environmental and Planning Central Services
Net cost of General Fund Services
200001 199900 Gross Income Net Net
Expenditure Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
210455 (79014) 131441 120803 11368 (2345) 9023 8977
161763 (60817) 100946 98305 65183 (45498) 19685 19129 10666 (1386) 9280 12406 68450 (22032) 46418 49922 53268 (21454) 31814 28806
581153 (232546) 348607 338348
52 Central Services includes a number of extraordinary items and accounting transactions as well as service costs not allocated to specif ic services under BVACOP These extraordinary items include pound6343M as a corporate provision for bad debt write-off
13
)
)
)) )
)
) )
)))))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
53 Best Value Accounting requires the disclosure of turnover and net profit for all internal trading accounts These are listed below
Turnover (Profit)Loss Turnover (Profit)Loss 200001 200001 199900 199900
poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Building (12700) 246) (18719) 478 Highways (3091) (130) (1989) (66) Refuse (4386) (34) (4029) (134) Catering (9146) 0) (2096) 82 Cleanteam (2958) (125) (3026) (135) Greenteam (1049) (10) (1010) (28) Vehicle Management (Fleet) (3402) (236) (6143) (237) Building Design services (4771) (227) (5491) (150) Legal services (3228) (149) (3061) (215) Payroll amp Pensions (4) 0) (1004) 295 Passenger Services (3191) (80) 0 0 Recruitment (3100) (295) (5764) (305) Community Services (336) 0) (840) (37) Direct Image (153) 0) (1553) 42 Construction 123) 579) (1922) (37) DSO departmental overheads (13) 407) 0 0 Housing Management (16484) (20) (15164) (42) Financial Management Service (11054) 1320) (16121) 3 Personnel Management Service (2264) 3) (2054) 290 Information Technology (5225) 0) (6145) 60 Law amp Administration (7717) 15) (7660) 112 Social Services ndash Orchard Lodge (6052) 359) (6597) 39 Parking Services (5991) (1803) (6055) (1449)
Total All Trading Accounts (106192) (180) (116443) (1434)
6 COMMERCIAL INCOME
61 The Council undertook commercial refuse collection in addition to its statutory refuse collection In 200001 a profit of pound395k (pound129k 199900) occurred on a turnover of pound2252k (pound2026k 199900)
62 The Council operates a number of industrial estates in the area These produced an income of pound2054k (pound2267k in 199900) and expenditure of pound2802k (pound2879k in 199900)
63 The Council also rents out commercial properties These produced an income of pound2200k (pound1568k in 199900) and expenditure of pound4253k (pound3662k in 199900)
64 The Council operates a Parking Trading Account In 200001 parking generated a surplus of pound1803k (pound1449k in 199900) The surplus has been fully applied to meet other transport costs of off-street parking pound1961k road maintenance pound960k and street lighting pound652k (respectively pound218k pound500k and pound731k in 199900) There is no residual balance brought forward or carried forward as any surplus on the account is fully applied to appropriate purposes in the year it arises
14
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
7 LIABILITY IN RESPECT OF LEASED ASSETS
71 The Council has a number of assets that have been provided through lease agreements The values of these payments in 200001 along with the future payments due are shown in the table below
200001 199900 pound000 pound000
Cost of repayments in 200001 Operating leases 1509 1816 Hire purchase and other leases 38 2341
1547 4157
Future liability to payments on agreements entered into as at 31st March 2001 Operating leases 421 493 Hire purchase and other leases 38 38
459 531
8 PUBLICITY
81 The Councilrsquos spending on publicity is set out below under the requirements of section 5(1) of the Local Government Act 1986
Recruitment advertising Council newspapers and other publications Consultations and other publicity
200001 199900 pound pound
849742 814426 223939 217589
1656525 1502268
2730206 2534283
15
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
9 SECTION 137 LOCAL GOVERNMENT ACT 1972
91 Section 137 of the Local Government Act 1972 empowers local authorities subject to various conditions and limits to incur expenditure which in their opinion is in the interest of their area or any part of it or all or some of its inhabitants Under this Section local authorities are required to account separately for such expenditure
92 Section 137 was repealed by the Local Government Act 2000 Section 8 with effect from October 2000 The statutory disclosure requirement therefore only applies for expenditure incurred in the period to September 2000 However for completeness the table below shows expenditure incurred on Section 137 activities for the whole of 200001 This information will not be disclosed from 200102
200001 199900 pound pound
Strategic Services 35040 40435 Social Services 152807 150697 Administration costs 10900 10634
TOTAL EXPENDITURE 198747 201766
SECTION 137 LIMIT 837445 818275
The majority of this expenditure was incurred on grants to various organisations
10 LOCAL AUTHORITY (GOODS AND SERVICES) ACT 1970
101 There were no services provided to other authorities under this Act in 200001
11 EMPLOYEES PENSION COSTS
111 Teachersrsquo pension costs In 200001 the Council paid pound1382 million to the Teachers Pensions Agency in respect of teachersrsquo pension costs which represents 74 of teachersrsquo pensionable pay In addition the Council is responsible for all pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound34k
112 Employees who were transferred from the GLC or ILEA In 200001 the Council paid pound0408 million to the London Pension Fund Authority in respect of the pension costs for former employees of the GLC or ILEA This represents 157 of pensionable pay In addition the Council is responsible for pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound38k
16
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
113 Other employeesrsquo pension costs In 200001 the Council paid an employer contribution of pound1673 million into the Pension Fund representing 164 of pensionable pay The proportion of this contribution which was estimated by the actuary to be attributable to current employeesrsquo liabilities (87) has been charged to the relevant service and the remainder in respect of past employees has been charged as a corporate cost In addition the Council made a one off additional lump sum contribution of pound24 million The contribution rate is determined by the Fundrsquos actuary based on triennial valuations the last full review on which these rates were based being at 31398 Under Pension Fund regulations contribution rates are set to meet the overall liabilities of the Fund In addition the Council is responsible for all pension payments relating to added years benefits it has awarded together with related increases In 200001 these amounted to pound10 million representing 10 of pensionable pay
114 The triennial revaluation of the Fund took place as at 31398 Based on this valuation and advice from the actuary the pension costs it would have been necessary to provide for in the year in accordance with SSAP 24 lsquoAccounting for pension costsrsquo are pound14 million representing 137 of pensionable pay
115 The Council may make discretionary increases to pension entitlements funded either by the Council or the Pension Fund The capital costs of the increases made in the year and arising from earlier years against which payments are still being made are identif ied as
poundrsquo000 of total pensionable
pay
Capital cost of discretionary added years awarded in 200001 funded by the Pension Fund 600 06
Capital cost of discretionary added years awarded years before 200001 funded by the Pension Fund 32000
Capital cost of discretionary added years awarded in 200001 funded by the Council 400 04
Capital cost of discretionary added years awarded years before 200001 funded by the Council 28000
17
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)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
12 REMUNERATION OF EMPLOYEES
121 During 200001 the Council employed staff whose taxable remuneration exceeded pound40000 in the year A breakdown of these employees in bands of pound10000 is as follows
Band
pound
Number of employees
200001
Number of employees
199900
40000 ndash 49999 50000 ndash 59999 60000 ndash 69999 70000 ndash 79999 80000 ndash 89999 90000 ndash 99999 100000 ndash 109999 110000 ndash 119999
75 25 7 2 3 0 0 1
81 25 7 1 4 0 1 0
113 119
13 ASSET MANAGEMENT REVENUE ACCOUNT
Income Capital charges ndash General Fund
ndash Housing Revenue Account Transfer from grants deferred
Expenditure Provision for depreciation External interest charges Finance lease charges
Balance to Consolidated Revenue account
14 MINIMUM REVENUE PROVISION
Non-housing amount ndash 4 of credit ceiling Housing amount ndash 2 of credit ceiling
Minimum Revenue Provision
Amount charged as depreciation Excess of depreciation over MRP
200001 199900 pound000 pound000
(29286) (23694) (76002) (80938) (5065) (3561)
(110353) (108193)
40767) 24357 72614) 72109
38) 251
113419) 96717
3056) (11476)
200001 199900 pound000 pound000
1755) 1657 14480) 14700
16235) 16357
40767) 24357 (24532) (8000)
16235) 16357
18
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)
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
HOUSING REVENUE ACCOUNT
The Housing Revenue Account reflects the statutory requirement under schedule 4 of the Local Government and Housing Act 1989 to account separately for local authority housing provision It shows the major elements of cost in providing and managing the Councilrsquos housing stock and how this expenditure is met from rents subsidy and other income
HOUSING REVENUE ACCOUNT 200001 199900 pound000 pound000
INCOME Rents ndash dwellings (142536) (142649)
ndash non-dwellings (5595) (6158) Charges to tenants (13461) (14374) Housing subsidy (112596) (115936) Interest on balances (2048) (2431) Interest on mortgage advances (200) (258) Other income (13073) (10953)
TOTAL INCOME (289509) (292759)
EXPENDITURE Repairs and maintenance 43188) 46740 Supervision and management 66886) 70543 Rents rates taxes and other charges 2628) 2306 Capital f inancing costs 80246) 83955 Provision for bad or doubtful debts 7780) 9102 Contributions to(from) provisions 2392) (409) Rent rebate payments 74710) 74146 Capital expenditure charged to revenue 5092) 14141
TOTAL EXPENDITURE 282922) 300524
Movement in reserves (6587) 7765
Balance of reserves at the beginning of year (13530) (21295)
Balance of reserves at the end of year (20117) (13530)
Less Earmarked reserves 12626) 12459
General working balances (7491) (1071)
HOUSING TENANTS ACCOUNTS
Arrears at 1st April 30784) 28534 Charges due in the year 148715) 149088 Rent Rebates (68145) (68424) Write off and adjustments (5112) (5665) Cash collected (75728) (72749)
Arrears at 31st March 30514) 30784
19
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
1 HOUSING SUBSIDY
11 Subsidy is payable by the Government towards the provision of local housing in accordance with determinations made under section 20 of the Local Government and Housing Act 1989 It is calculated by reference to a notional account broadly comprising management and maintenance costs (formula based) capital charges and the cost of rent rebates on one hand and income from rents (based on Department of Transport Local Government and the Regions (DTLR) assumed rent levels) and charges for services on the other with subsidy supporting the difference
12 1st April 1996 saw the introduction of a lsquopre-setrsquo regime a process whereby the data used to calculate virtually all subsidy elements are pre-determined by reference to previous yearsrsquo data For example dwelling numbers at 31st March 1999 are used to calculate subsidy elements such as management and maintenance allowance and notional rent income for the f inancial year 200001 Once estimated they cannot be changed except in exceptional circumstances where a major change has occurred in dwelling numbers (ie a change of more than 3000 properties or 10 of total stock)
2 ANALYSIS OF HOUSING STOCK BY TYPE OF DWELLING
Type of dwelling Number of bedrooms 1 2 3+ other
Total 31301 31300
Houses and bungalows 31301 31300
422 424
875 804
3123 3224
0 0
4420 4452
Low rise flats 31301 31300
3540 3607
842 881
458 478
0 0
4840 4966
Medium rise flats 31301 31300
8411 8547
9259 9479
8238 8501
0 0
25908 26527
High rise flats 31301 31300
4502 4735
6556 6657
2517 2563
0 0
13575 13955
Non permanent 31301 31300
0 0
0 0
0 0
57 61
57 61
Multi-occupied 31301 31300
0 0
0 0
0 0
194 194
194 194
Totals 31301 31300
16875 17532 14336 17513 17821 14766
251 255
48994 50155
20
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
3 HOUSING TENANTS ACCOUNTS
51 The arrears position as at 31st March 2001 includes Neighbourhoods Browning EMB hostels and miscellaneous properties It excludes Tenant Management Organisations Bed amp Breakfast and Travellers Sites
4 RECONCILIATION TO THE CONSOLIDATED REVENUE ACCOUNT
poundrsquo000
Gross Expenditure HRA statement Earmarked reserves 31300 Earmarked reserves 31301 Movement in earmarked reserves 200001
Gross Expenditure Consolidated Revenue Account
12459 12626
Gross Income
HRA surplus transferred to the HRA Fund
poundrsquo000
282922)
167) 283089)
(289509)
(6420)
5 Further information relating to the Housing Revenue Account can be obtained from the Councilrsquos Performance Indicators which are published separately
21
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)
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)
)
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED BALANCE SHEET
The Consolidated Balance sheet summarises the state of the Councilrsquos affairs as at 31st March 2001 and incorporates the balances on the Councilrsquos revenue and capital accounts consolidated advances and borrowing pool and the Collection Fund The assets and liabilities of the Superannuation Fund and Trust Funds where the Council is not the sole trustee have been excluded
BALANCES AT Fixed assets
Notes 31301 pound000
31301 pound000
31300 pound000
31300 pound000
Operational assets ndash Council dwellings ndash other land and buildings ndash vehicles plant and equipment ndash infrastructure assets ndash community assets ndash Work in progress
1836699) 334538)
6235) 55092) 6532)
187807)
1121681 333974
7797 47758 6453
152283
Non operational assets ndash investment properties
Deferred charges Deferred debtors Deferred debits
1 2 3 4
636)
23617) 2452) 6689)
2427539)
32758)
636
21971 3105 7045
1670582
32121
Total long-term assets 2460297) 1704703
Current Assets ndash stocks and work in progress ndash debtors ndash less provision for bad debts ndash investments
5
6
1875) 145550) (80641) 118070)
184854)
1292 158613 (66150) 114361
208116
Current Liabilities ndash creditors ndash cash and bank
(102075) (6664)
(108739)
(107247) (16329)
(123576)
Total assets less current liabilities 2536412) 1787243
Long term borrowing Deferred liabilities Deferred receipts Deferred credits Grants deferred account Provisions
7 8 9
10 11
12-15
(791849) 0)
(2098) (7264)
(155351) (49063)
(800833) 0
(2567) (8067)
(133504) (50494)
Total assets less liabilities 16 1530787) 791778
Represented by Fixed asset restatement reserve Capital f inancing reserve Usable capital receipts reserve Earmarked reserves Balances ndash General Fund
ndash Housing Revenue AC ndash Collection Fund
17 17 17 17
1268044) 217252)
1807) 24214) 8000)
20117) (8647)
548273 188952
3404 43615 4666
13530 (10662)
Total Equity 1530787 791778
22
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
1 FIXED ASSETS
11 Movement of Fixed Assets 200001
Council Housing
pound000
Other Land amp Building
pound000
Vehicles Plant amp
Equipment pound000
Infrastructure Assets pound000
Community Assets pound000
Investment Properties
pound000
Work in Progress
pound000 TOTAL
pound000
Gross Book Value 01400
Restatements
Revaluations
Additions
Disposals
Gross Book Value 31301
1140709)
768480)
58)
(40726)
1868521)
335057)
2982)
6573)
761)
(5025)
340348)
15651)
(843)
206)
15014)
54095
8833
62928
6453)
(1054)
1133)
6532)
636
636
152283
35524
187807
1704884)
1085)
775053)
46515)
(45751)
2481786)
Accumulated Depreciation bf
Depreciation for Revaluations
and Restatements
Depreciation for the year
Depreciation on assets sold
Depreciation Balance 31301
19028)
(19028)
32359)
(537)
31822)
1083)
4727)
5810)
7854)
(1257)
2182)
8779)
6337
1499
7836 0) 0 0
34302)
(1257)
(19028)
40767)
(537)
54247)
Net Book Value 31301 1836699) 334538) 6235) 55092 6532) 636 187807 2427539)
12 Capital expenditure on the acquisition of land buildings and other tangible assets is shown in additions Expenditure on the construction of new assets is shown in work in progress while under construction and shown as additions to f ixed assets on completion Enhancements and improvements to existing assets are shown as work in progress whilst being carried out and on completion will result in change in valuation rather than classed as an addition Differences between the change in valuation and the cost of these works are transferred to the Fixed Asset Restatement Reserve
13 In preparing for the implementation of Housing Resource Accounting in 200102 an external survey of the stock has revalued Council housing by pound76848 million The main reason for the increase is the improvement in the domestic property market A strong market also discounts the effects of repair liabilities on the assets which compounds the increase in the stock valuation This revaluation will be subject to further review in 200102
14 There have been no impairment losses on f ixed assets that were caused by physical damage or deterioration in the condition of specif ic assets The whole housing stock is valued on an annual basis and any impairment not otherwise identif ied has been absorbed as part of that revaluation Impairments reflecting movements in the general price of properties other than the housing stock have been credited to the Fixed Asset Restatement Reserve
15 Assets relating to former grant maintained schools now foundation schools are not vested in the Council However in accordance with the principles of Financial Reporting Standard 5 it is considered that the assets should be recognised in the Councilrsquos accounts There are four GM schools in the authority but these have not yet been valued and incorporated into the balance sheet
23
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)
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)
)
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)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
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)
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)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
FOREWORD
7 FUTURE COMMITMENTS
CAPITAL PROGRAMME
71 The Council plans its capital programme on a f ive-year cycle ie current year plus four further years The authorised capital programme for the next four years amounts to pound3528 million of which pound1556 million has been committed The remainder of the authorised programme is made up of pound1167 million on identif ied schemes due to start in 200102 or later years pound92 million on grants and advances and pound713 million allocated to approved blocks of schemes against which individual schemes will be progressed during those four years
72 This future commitment can be analysed over the Councilrsquos services as follows
Service Contractually Committed Expenditure
poundm
Housing Regeneration and Environment excluding Leisure Education Social Services Leisure
901 263 324 01 67
Total committed programme 1556
6
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
1 GENERAL PRINCIPLES
11 The general principles adopted in compiling and presenting these accounts are those contained in The Code of Practice on Local Government Accounting in Great Britain Statement of Recommended Practice (SORP) 2000 the Best Value Accounting Code of Practice and all other relevant legislation and statements of good practice
2 COMPLIANCE WITH ACCOUNTING STANDARDS
21 These statements comply with all relevant accounting standards with the exception of the following
reg SSAP 6 Extraordinary items and prior year adjustments Legislation does not empower local authorities to credit capital receipts to the General Fund Capital receipts are applied to repay outstanding loan debt f inance new capital expenditure or remain unapplied at the end of the f inancial year A statement is included at Note 173 to the Consolidated Balance Sheet (page 31)
reg SSAP 1 amp 14 Accounting for associated companies and group accounts It has not been possible to comply with this standard completely in respect of the many smaller companies and trusts in which the Council has a minority interest
reg SSAP 24 Accounting for pension costs The Council is inhibited by law from complying with this standard However in 200001 the Council paid a contribution of pound1673 million into the Pension Fund In addition it contributed pound306 million into other pension schemes Considerably increased contributions have been required since 199293 and will continue to be required in future years Further details are given under the Pension Fund accounts on page 45 and the notes to the Consolidated Revenue Account on page 16
reg SSAP 9 Stocks and long term contracts Stock held is not currently valued at the lower of cost or net realisable value but is valued in the accounts at the latest invoiced price
reg Treatment of long term loans due to be repaid The Council has not complied with the requirement to transfer long term loans due to be repaid in the next 12 months to current liabilities since this would distort the balance sheet and comparisons between the f inancial years
DEBTORS AND CREDITORS
22 The accounts are compiled on a system of recognising income and expenditure attributable to the year Therefore if goods or services have been received in the old f inancial year they are accounted for accordingly Likewise income that is due in for goods and services relating to the old f inancial year is accounted for in 200001 If any government grants are due then they are accounted for in the period to which they relate
23 Where the amount due is unknown then an estimated amount has been allowed for
24 All interest payable on external borrowing and interest receivable on investments are accounted for in the period to which they relate
7
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
RESERVES AND PROVISIONS
25 The Consolidated Balance Sheet contains a number of reserves and provisions Provisions are sums set aside for liabilities that are likely to arise but the exact timing and amounts are unknown Reserves are for monies set aside for meeting future expenditure that is non-specif ic at this moment in time
REPAYMENT OF DEBT
26 The Council administers a Consolidated Advances and Borrowing Pool as allowed under the Local Government and Housing Act 1989 All loans raised under these powers are paid into the pool and are advanced to meet capital expenditure on the various Council services
27 Each year the Council is required to charge to revenue a minimum amount for debt redemption as specif ied in the Local Government and Housing Act 1989
ALLOCATION OF CENTRAL ADMINISTRATION EXPENSES OVER SERVICES
28 There has been an allocation of Central Administrative Expenses over all services based on Service Level Agreements Any surpluses or deficits on these internal trading accounts are taken to the General Fund
BASIS OF VALUATION OF INVESTMENTS
29 All investments are shown at their cost price including brokerage and fees
WORKS IN PROGRESS STOCKS AND STORES
210 Works in progress are generally valued at cost (except for the stores element which is valued at average price) However if a DSO has carried out works then they are shown at the lower of valuation or cost
211 Stocks and stores are recorded and charged in the accounts at average price
3 CAPITAL ACCOUNTING
FIXED ASSETS
31 All expenditure on the acquisition creation or enhancement of f ixed assets is capitalised on an accruals basis in the accounts provided that the f ixed asset yields benefits to the Council and the services it provides for a period of more than one year This excludes expenditure on routine repairs and maintenance of f ixed assets that are charged direct to service revenue accounts
8
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
32 Fixed assets are valued on the basis recommended by CIPFA and in accordance with the Statement of Asset Valuation Principles and Guidance notes issued by The Royal Institution of Chartered Surveyors (RICS) Fixed assets are classif ied into the groupings required by the 2000 Code of Practice on Local Authority Accounting
reg Land operational properties and other operational assets are included in the balance sheet at the lower of net current replacement cost and net realisable value
reg Non-operational assets investment properties and assets that are surplus to requirements are included in the balance sheet at the lower of net current replacement cost and net realisable value
reg Infrastructure assets and community assets are included in the balance sheet at historical cost net of depreciation
33 Revaluations of f ixed assets are undertaken on the basis of a 5-year rolling programme although material changes to asset valuations will be adjusted in the interim period should they occur Any surpluses or deficits from revaluation are taken to the Fixed Asset Restatement Reserve
34 Assets acquired under f inance leases are also capitalised in the Councilrsquos accounts together with the liability to pay future rentals Rental payments under f inance leases are apportioned between the f inance charge and the principal element ie the reduction of the liability to pay future rentals The f inance element of rentals is charged to the Asset Management Revenue Account The Council has no f inance leases at this time
35 Rentals payable under operating leases are charged to revenue on an accruals basis
36 Income from the disposal of f ixed assets is accounted for on an accrual basis Such income that is not reserved for the repayment of external loans and forms part of the capital f inancing reserve and has not been used is included in the balance sheet as usable capital receipts
DEPRECIATION
37 Depreciation is provided for on all f ixed assets with a f inite useful life (which can be determined at the time of acquisition or revaluation) according to the following policy
reg all assets are charged with depreciation unless the amount of depreciation is immaterial
reg newly acquired assets are depreciated from the year following acquisition although assets in the course of construction are not depreciated until they are brought into use and
reg depreciation is calculated on a straight-line basis
CHARGES TO REVENUE
38 All Council accounts are charged with a capital charge for all f ixed assets used in the provision of services The total charge covers the annual provision for depreciation plus a capital f inancing charge determined by applying a specif ied notional rate of interest to net asset values The charge made to the Housing Revenue Account is an amount equivalent to the statutory capital f inancing charges
9
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
39 The Asset Management Revenue Account contains the reversing entry for these transactions thereby ensuring there is no overall net effect on the Accounts
DEFERRED CHARGES
310 Deferred charges represent expenditure that may properly be capitalised but does not result in the acquisition or increased value of a tangible f ixed asset Deferred charges are written back to revenue over a period not exceeding f ive years
311 Where the deferred charge forms part of a phased project or part of a bid for external or joint f inance amortisation to revenue will not commence until completion of the project
GOVERNMENT GRANTS AND CONTRIBUTIONS
312 Where the acquisition of a f ixed asset is f inanced either wholly or in part by a government grant or other contribution the amount of the grant or contribution is credited initially to the grants deferred account Amounts are released to the Asset Management Revenue Account over the useful life of the asset to match the depreciation charged on the asset to which the grant relates
4 RELATED PARTY TRANSACTIONS
41 The Council is required to disclose details of its f inancial relationship with related third parties This has been defined as where the related party has or is perceived to have real influence over any transaction between the parties
42 In addition to maintaining the register of membersrsquo interests the Council has obtained specif ic declarations from councillors ex councillors and chief off icers for the f inancial year 200001 Of the 79 declarations requested 9 councillors were members of various local voluntary organisations receiving grant aid totalling pound566000 from the Council in 200001 All of these transactions are with the Council There were no transactions involving central government joint ventures joint venture parties nor other bodies precepting on the Council Tax A summary of the transactions is available separately
43 2 councillors have not returned declarations
44 The Council register of membersrsquo interests is available for inspection together with their declarations of any related party transactions at Peckham Town Hall
5 GRANT CLAIMS
51 The Accounts are prepared on the basis of accruals for claims of grants from central government At the time of signing the Accounts a number of end-of-year grant claims had not been f inalised including material claims such as Housing Subsidy Housing Benefits Subsidy Asylum Seekers and others The Accounts are therefore presented using the best estimates available Any audit amendments to these claims may have a material effect on the Accounts presented
10
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)
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)
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)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED REVENUE ACCOUNT
This account shows the net spending on the Councilrsquos services It shows how this revenue was f inanced and transfers tofrom reserves
200001 199900 Notes Expenditure Income Net Net
Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Education 217919 (79784) 138135) 127451 Early years 1 11368 (2345) 9023) 8977 Social Services 154289 (60037) 94252) 91657 Housing Services 65183 (45498) 19685) 19129 Highways and Transportation 10666 (1386) 9280) 12406 Other services ndash Leisure services 28346 (3155) 25191) 26932 ndash Waste Management 9717 (3861) 5856) 5501 ndash Environmental Health 4267 (652) 3615) 4374 ndash Street Cleansing 4151 (22) 4129) 3725 ndash Planning amp Regeneration 2 19343 (11591) 7752) 9390 ndash Other 3 41783 (24215) 17568) 15973
Corporate Management 4742 0 4742) 4027 Unallocated central overheads 4 9379 0 9379) 8806
Net Cost of General Fund Services 5 581153 (232546) 348607) 338348
Housing Revenue Account 283089 (289509) (6420) 7171
Net Cost of Services 6-12 864242 (522055) 342187) 345519
Net (surplus)loss on internal trading accounts 1284) (580) Interest Receivable (4071) (2814) Transfers to(from) AMRA 13 3056) (11476) Excess of depreciation over MRP 14 (24532) (8000) Deferred Credit (803) (3484) Amounts due to precepting authorities 11720) 10131
Net Operating Expenditure 328841) 329296
Appropriations HRA deficit transferred from the HRA Fund 6420) (7171) Contributions to(from) earmarked reserves (10967) (3857) Contributions to(from) capital reserves ndash Financing capital expenditure 82) 1686 ndash Deferred Charges (8061) (7385) ndash Deferred Grants 5065) 3686 ndash Leasing Adjustment 0) 1624
Amounts to be met from Government Grants amp Taxation 321380) 317879
Sources of Finance Council Tax payers (70864) (68157) Deficit from previous years Collection fund 4006) 2089 General Government Grant (193467) (192011) Contributions from non domestic pool (64389) (56859) Other 0) 0
Net General Fund (Surplus)Deficit (3334) 2941
Balance Brought Forward (4666) (7607)
Balance Carried Forward (8000) (4666)
11
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
1 EARLY YEARS EXPENDITURE
11 Expenditure on Early Years is controlled by a joint committee Expenditure of pound6570k (pound6527k in 199900) was incurred under Social Service powers and pound2453k (pound2450k in 199900) was incurred under Education powers
2 BUILDING CONTROL FEE EARNING ACCOUNT (BCFE ACCOUNT)
21 The Local Authority Building Control Charging Regulations require the disclosure of information regarding the setting of charges for the administration of the building control function namely income expenditure and net surplus or deficit These regulations require local authorities to break even on their building control account over a three-year period
22 Certain activities carried out by the building control service is either non-chargeable or outside the remit of the regulations The statement below therefore splits the BCFE account into chargeable and non-chargeable activities
Chargeable Non Total Chargeable Building
Control pound pound pound
Expenditure Employees 532383) 171864) 704247) Premises 85511) 17998) 103509) Transport 16830) 6473) 23303) Supplies amp Services 56344) 111231) 167575) Support Services 71400) 17850) 89250)
Total Expenditure 762468) 325416) 1087884)
Income Building Control Fees (1058141) (1058141) Other Income (455) (97132) (97587) Deferred Income transfers (393896) (393896)
Total Income (1452492) (97132) (1549624)
Net Expenditure(Income) for 200001 (690024) 228284) (461740) Balance from 199900 (14917) 215653) 200736) Transfer To Deferred Income 412228) 412228)
(SURPLUS)DEFICIT (292713) 443937) 151224)
3 MEMBERSrsquo ALLOWANCES
31 The amount of membersrsquo allowances paid in the f inancial year 200001 was pound905320 (pound434306 in 199900)
12
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
4 UNALLOCATED CENTRAL OVERHEADS
41 The Best Value Accounting Code of Practice requires the disclosure of Unallocated Central Overheads The relevant costs can be identif ied as
poundrsquo000
London Pension Fund Authority levy 1571 Contribution to Pension Fund deficit 6499 Added years pension costs 154 Unused shares of IT facilities 1155
Total 9379
5 BEST VALUE ACCOUNTING
51 The Best Value Accounting Code of Practice has introduced a new reporting requirement for the f irst time in 200001 This presents an alternative analysis of the cost of General Fund services to be consistent with the principles of the Best Value regime At the detailed level it permits improved comparisons between local authorities as well as with other providers The implementation of Best Value Accounting in the Councilrsquos Accounts is not yet fully compliant with the Code of Practice partly due to the late issue of the detailed disclosure requirements under the Code of Practice
Education Early years Social Services Housing Services Highways Roads and Transportation Cultural Environmental and Planning Central Services
Net cost of General Fund Services
200001 199900 Gross Income Net Net
Expenditure Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
210455 (79014) 131441 120803 11368 (2345) 9023 8977
161763 (60817) 100946 98305 65183 (45498) 19685 19129 10666 (1386) 9280 12406 68450 (22032) 46418 49922 53268 (21454) 31814 28806
581153 (232546) 348607 338348
52 Central Services includes a number of extraordinary items and accounting transactions as well as service costs not allocated to specif ic services under BVACOP These extraordinary items include pound6343M as a corporate provision for bad debt write-off
13
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)
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)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
53 Best Value Accounting requires the disclosure of turnover and net profit for all internal trading accounts These are listed below
Turnover (Profit)Loss Turnover (Profit)Loss 200001 200001 199900 199900
poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Building (12700) 246) (18719) 478 Highways (3091) (130) (1989) (66) Refuse (4386) (34) (4029) (134) Catering (9146) 0) (2096) 82 Cleanteam (2958) (125) (3026) (135) Greenteam (1049) (10) (1010) (28) Vehicle Management (Fleet) (3402) (236) (6143) (237) Building Design services (4771) (227) (5491) (150) Legal services (3228) (149) (3061) (215) Payroll amp Pensions (4) 0) (1004) 295 Passenger Services (3191) (80) 0 0 Recruitment (3100) (295) (5764) (305) Community Services (336) 0) (840) (37) Direct Image (153) 0) (1553) 42 Construction 123) 579) (1922) (37) DSO departmental overheads (13) 407) 0 0 Housing Management (16484) (20) (15164) (42) Financial Management Service (11054) 1320) (16121) 3 Personnel Management Service (2264) 3) (2054) 290 Information Technology (5225) 0) (6145) 60 Law amp Administration (7717) 15) (7660) 112 Social Services ndash Orchard Lodge (6052) 359) (6597) 39 Parking Services (5991) (1803) (6055) (1449)
Total All Trading Accounts (106192) (180) (116443) (1434)
6 COMMERCIAL INCOME
61 The Council undertook commercial refuse collection in addition to its statutory refuse collection In 200001 a profit of pound395k (pound129k 199900) occurred on a turnover of pound2252k (pound2026k 199900)
62 The Council operates a number of industrial estates in the area These produced an income of pound2054k (pound2267k in 199900) and expenditure of pound2802k (pound2879k in 199900)
63 The Council also rents out commercial properties These produced an income of pound2200k (pound1568k in 199900) and expenditure of pound4253k (pound3662k in 199900)
64 The Council operates a Parking Trading Account In 200001 parking generated a surplus of pound1803k (pound1449k in 199900) The surplus has been fully applied to meet other transport costs of off-street parking pound1961k road maintenance pound960k and street lighting pound652k (respectively pound218k pound500k and pound731k in 199900) There is no residual balance brought forward or carried forward as any surplus on the account is fully applied to appropriate purposes in the year it arises
14
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
7 LIABILITY IN RESPECT OF LEASED ASSETS
71 The Council has a number of assets that have been provided through lease agreements The values of these payments in 200001 along with the future payments due are shown in the table below
200001 199900 pound000 pound000
Cost of repayments in 200001 Operating leases 1509 1816 Hire purchase and other leases 38 2341
1547 4157
Future liability to payments on agreements entered into as at 31st March 2001 Operating leases 421 493 Hire purchase and other leases 38 38
459 531
8 PUBLICITY
81 The Councilrsquos spending on publicity is set out below under the requirements of section 5(1) of the Local Government Act 1986
Recruitment advertising Council newspapers and other publications Consultations and other publicity
200001 199900 pound pound
849742 814426 223939 217589
1656525 1502268
2730206 2534283
15
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
9 SECTION 137 LOCAL GOVERNMENT ACT 1972
91 Section 137 of the Local Government Act 1972 empowers local authorities subject to various conditions and limits to incur expenditure which in their opinion is in the interest of their area or any part of it or all or some of its inhabitants Under this Section local authorities are required to account separately for such expenditure
92 Section 137 was repealed by the Local Government Act 2000 Section 8 with effect from October 2000 The statutory disclosure requirement therefore only applies for expenditure incurred in the period to September 2000 However for completeness the table below shows expenditure incurred on Section 137 activities for the whole of 200001 This information will not be disclosed from 200102
200001 199900 pound pound
Strategic Services 35040 40435 Social Services 152807 150697 Administration costs 10900 10634
TOTAL EXPENDITURE 198747 201766
SECTION 137 LIMIT 837445 818275
The majority of this expenditure was incurred on grants to various organisations
10 LOCAL AUTHORITY (GOODS AND SERVICES) ACT 1970
101 There were no services provided to other authorities under this Act in 200001
11 EMPLOYEES PENSION COSTS
111 Teachersrsquo pension costs In 200001 the Council paid pound1382 million to the Teachers Pensions Agency in respect of teachersrsquo pension costs which represents 74 of teachersrsquo pensionable pay In addition the Council is responsible for all pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound34k
112 Employees who were transferred from the GLC or ILEA In 200001 the Council paid pound0408 million to the London Pension Fund Authority in respect of the pension costs for former employees of the GLC or ILEA This represents 157 of pensionable pay In addition the Council is responsible for pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound38k
16
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
113 Other employeesrsquo pension costs In 200001 the Council paid an employer contribution of pound1673 million into the Pension Fund representing 164 of pensionable pay The proportion of this contribution which was estimated by the actuary to be attributable to current employeesrsquo liabilities (87) has been charged to the relevant service and the remainder in respect of past employees has been charged as a corporate cost In addition the Council made a one off additional lump sum contribution of pound24 million The contribution rate is determined by the Fundrsquos actuary based on triennial valuations the last full review on which these rates were based being at 31398 Under Pension Fund regulations contribution rates are set to meet the overall liabilities of the Fund In addition the Council is responsible for all pension payments relating to added years benefits it has awarded together with related increases In 200001 these amounted to pound10 million representing 10 of pensionable pay
114 The triennial revaluation of the Fund took place as at 31398 Based on this valuation and advice from the actuary the pension costs it would have been necessary to provide for in the year in accordance with SSAP 24 lsquoAccounting for pension costsrsquo are pound14 million representing 137 of pensionable pay
115 The Council may make discretionary increases to pension entitlements funded either by the Council or the Pension Fund The capital costs of the increases made in the year and arising from earlier years against which payments are still being made are identif ied as
poundrsquo000 of total pensionable
pay
Capital cost of discretionary added years awarded in 200001 funded by the Pension Fund 600 06
Capital cost of discretionary added years awarded years before 200001 funded by the Pension Fund 32000
Capital cost of discretionary added years awarded in 200001 funded by the Council 400 04
Capital cost of discretionary added years awarded years before 200001 funded by the Council 28000
17
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)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
12 REMUNERATION OF EMPLOYEES
121 During 200001 the Council employed staff whose taxable remuneration exceeded pound40000 in the year A breakdown of these employees in bands of pound10000 is as follows
Band
pound
Number of employees
200001
Number of employees
199900
40000 ndash 49999 50000 ndash 59999 60000 ndash 69999 70000 ndash 79999 80000 ndash 89999 90000 ndash 99999 100000 ndash 109999 110000 ndash 119999
75 25 7 2 3 0 0 1
81 25 7 1 4 0 1 0
113 119
13 ASSET MANAGEMENT REVENUE ACCOUNT
Income Capital charges ndash General Fund
ndash Housing Revenue Account Transfer from grants deferred
Expenditure Provision for depreciation External interest charges Finance lease charges
Balance to Consolidated Revenue account
14 MINIMUM REVENUE PROVISION
Non-housing amount ndash 4 of credit ceiling Housing amount ndash 2 of credit ceiling
Minimum Revenue Provision
Amount charged as depreciation Excess of depreciation over MRP
200001 199900 pound000 pound000
(29286) (23694) (76002) (80938) (5065) (3561)
(110353) (108193)
40767) 24357 72614) 72109
38) 251
113419) 96717
3056) (11476)
200001 199900 pound000 pound000
1755) 1657 14480) 14700
16235) 16357
40767) 24357 (24532) (8000)
16235) 16357
18
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)
)
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
HOUSING REVENUE ACCOUNT
The Housing Revenue Account reflects the statutory requirement under schedule 4 of the Local Government and Housing Act 1989 to account separately for local authority housing provision It shows the major elements of cost in providing and managing the Councilrsquos housing stock and how this expenditure is met from rents subsidy and other income
HOUSING REVENUE ACCOUNT 200001 199900 pound000 pound000
INCOME Rents ndash dwellings (142536) (142649)
ndash non-dwellings (5595) (6158) Charges to tenants (13461) (14374) Housing subsidy (112596) (115936) Interest on balances (2048) (2431) Interest on mortgage advances (200) (258) Other income (13073) (10953)
TOTAL INCOME (289509) (292759)
EXPENDITURE Repairs and maintenance 43188) 46740 Supervision and management 66886) 70543 Rents rates taxes and other charges 2628) 2306 Capital f inancing costs 80246) 83955 Provision for bad or doubtful debts 7780) 9102 Contributions to(from) provisions 2392) (409) Rent rebate payments 74710) 74146 Capital expenditure charged to revenue 5092) 14141
TOTAL EXPENDITURE 282922) 300524
Movement in reserves (6587) 7765
Balance of reserves at the beginning of year (13530) (21295)
Balance of reserves at the end of year (20117) (13530)
Less Earmarked reserves 12626) 12459
General working balances (7491) (1071)
HOUSING TENANTS ACCOUNTS
Arrears at 1st April 30784) 28534 Charges due in the year 148715) 149088 Rent Rebates (68145) (68424) Write off and adjustments (5112) (5665) Cash collected (75728) (72749)
Arrears at 31st March 30514) 30784
19
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
1 HOUSING SUBSIDY
11 Subsidy is payable by the Government towards the provision of local housing in accordance with determinations made under section 20 of the Local Government and Housing Act 1989 It is calculated by reference to a notional account broadly comprising management and maintenance costs (formula based) capital charges and the cost of rent rebates on one hand and income from rents (based on Department of Transport Local Government and the Regions (DTLR) assumed rent levels) and charges for services on the other with subsidy supporting the difference
12 1st April 1996 saw the introduction of a lsquopre-setrsquo regime a process whereby the data used to calculate virtually all subsidy elements are pre-determined by reference to previous yearsrsquo data For example dwelling numbers at 31st March 1999 are used to calculate subsidy elements such as management and maintenance allowance and notional rent income for the f inancial year 200001 Once estimated they cannot be changed except in exceptional circumstances where a major change has occurred in dwelling numbers (ie a change of more than 3000 properties or 10 of total stock)
2 ANALYSIS OF HOUSING STOCK BY TYPE OF DWELLING
Type of dwelling Number of bedrooms 1 2 3+ other
Total 31301 31300
Houses and bungalows 31301 31300
422 424
875 804
3123 3224
0 0
4420 4452
Low rise flats 31301 31300
3540 3607
842 881
458 478
0 0
4840 4966
Medium rise flats 31301 31300
8411 8547
9259 9479
8238 8501
0 0
25908 26527
High rise flats 31301 31300
4502 4735
6556 6657
2517 2563
0 0
13575 13955
Non permanent 31301 31300
0 0
0 0
0 0
57 61
57 61
Multi-occupied 31301 31300
0 0
0 0
0 0
194 194
194 194
Totals 31301 31300
16875 17532 14336 17513 17821 14766
251 255
48994 50155
20
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
3 HOUSING TENANTS ACCOUNTS
51 The arrears position as at 31st March 2001 includes Neighbourhoods Browning EMB hostels and miscellaneous properties It excludes Tenant Management Organisations Bed amp Breakfast and Travellers Sites
4 RECONCILIATION TO THE CONSOLIDATED REVENUE ACCOUNT
poundrsquo000
Gross Expenditure HRA statement Earmarked reserves 31300 Earmarked reserves 31301 Movement in earmarked reserves 200001
Gross Expenditure Consolidated Revenue Account
12459 12626
Gross Income
HRA surplus transferred to the HRA Fund
poundrsquo000
282922)
167) 283089)
(289509)
(6420)
5 Further information relating to the Housing Revenue Account can be obtained from the Councilrsquos Performance Indicators which are published separately
21
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)
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)
)
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED BALANCE SHEET
The Consolidated Balance sheet summarises the state of the Councilrsquos affairs as at 31st March 2001 and incorporates the balances on the Councilrsquos revenue and capital accounts consolidated advances and borrowing pool and the Collection Fund The assets and liabilities of the Superannuation Fund and Trust Funds where the Council is not the sole trustee have been excluded
BALANCES AT Fixed assets
Notes 31301 pound000
31301 pound000
31300 pound000
31300 pound000
Operational assets ndash Council dwellings ndash other land and buildings ndash vehicles plant and equipment ndash infrastructure assets ndash community assets ndash Work in progress
1836699) 334538)
6235) 55092) 6532)
187807)
1121681 333974
7797 47758 6453
152283
Non operational assets ndash investment properties
Deferred charges Deferred debtors Deferred debits
1 2 3 4
636)
23617) 2452) 6689)
2427539)
32758)
636
21971 3105 7045
1670582
32121
Total long-term assets 2460297) 1704703
Current Assets ndash stocks and work in progress ndash debtors ndash less provision for bad debts ndash investments
5
6
1875) 145550) (80641) 118070)
184854)
1292 158613 (66150) 114361
208116
Current Liabilities ndash creditors ndash cash and bank
(102075) (6664)
(108739)
(107247) (16329)
(123576)
Total assets less current liabilities 2536412) 1787243
Long term borrowing Deferred liabilities Deferred receipts Deferred credits Grants deferred account Provisions
7 8 9
10 11
12-15
(791849) 0)
(2098) (7264)
(155351) (49063)
(800833) 0
(2567) (8067)
(133504) (50494)
Total assets less liabilities 16 1530787) 791778
Represented by Fixed asset restatement reserve Capital f inancing reserve Usable capital receipts reserve Earmarked reserves Balances ndash General Fund
ndash Housing Revenue AC ndash Collection Fund
17 17 17 17
1268044) 217252)
1807) 24214) 8000)
20117) (8647)
548273 188952
3404 43615 4666
13530 (10662)
Total Equity 1530787 791778
22
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
1 FIXED ASSETS
11 Movement of Fixed Assets 200001
Council Housing
pound000
Other Land amp Building
pound000
Vehicles Plant amp
Equipment pound000
Infrastructure Assets pound000
Community Assets pound000
Investment Properties
pound000
Work in Progress
pound000 TOTAL
pound000
Gross Book Value 01400
Restatements
Revaluations
Additions
Disposals
Gross Book Value 31301
1140709)
768480)
58)
(40726)
1868521)
335057)
2982)
6573)
761)
(5025)
340348)
15651)
(843)
206)
15014)
54095
8833
62928
6453)
(1054)
1133)
6532)
636
636
152283
35524
187807
1704884)
1085)
775053)
46515)
(45751)
2481786)
Accumulated Depreciation bf
Depreciation for Revaluations
and Restatements
Depreciation for the year
Depreciation on assets sold
Depreciation Balance 31301
19028)
(19028)
32359)
(537)
31822)
1083)
4727)
5810)
7854)
(1257)
2182)
8779)
6337
1499
7836 0) 0 0
34302)
(1257)
(19028)
40767)
(537)
54247)
Net Book Value 31301 1836699) 334538) 6235) 55092 6532) 636 187807 2427539)
12 Capital expenditure on the acquisition of land buildings and other tangible assets is shown in additions Expenditure on the construction of new assets is shown in work in progress while under construction and shown as additions to f ixed assets on completion Enhancements and improvements to existing assets are shown as work in progress whilst being carried out and on completion will result in change in valuation rather than classed as an addition Differences between the change in valuation and the cost of these works are transferred to the Fixed Asset Restatement Reserve
13 In preparing for the implementation of Housing Resource Accounting in 200102 an external survey of the stock has revalued Council housing by pound76848 million The main reason for the increase is the improvement in the domestic property market A strong market also discounts the effects of repair liabilities on the assets which compounds the increase in the stock valuation This revaluation will be subject to further review in 200102
14 There have been no impairment losses on f ixed assets that were caused by physical damage or deterioration in the condition of specif ic assets The whole housing stock is valued on an annual basis and any impairment not otherwise identif ied has been absorbed as part of that revaluation Impairments reflecting movements in the general price of properties other than the housing stock have been credited to the Fixed Asset Restatement Reserve
15 Assets relating to former grant maintained schools now foundation schools are not vested in the Council However in accordance with the principles of Financial Reporting Standard 5 it is considered that the assets should be recognised in the Councilrsquos accounts There are four GM schools in the authority but these have not yet been valued and incorporated into the balance sheet
23
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)
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)
)
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)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
)
))
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
)
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
1 GENERAL PRINCIPLES
11 The general principles adopted in compiling and presenting these accounts are those contained in The Code of Practice on Local Government Accounting in Great Britain Statement of Recommended Practice (SORP) 2000 the Best Value Accounting Code of Practice and all other relevant legislation and statements of good practice
2 COMPLIANCE WITH ACCOUNTING STANDARDS
21 These statements comply with all relevant accounting standards with the exception of the following
reg SSAP 6 Extraordinary items and prior year adjustments Legislation does not empower local authorities to credit capital receipts to the General Fund Capital receipts are applied to repay outstanding loan debt f inance new capital expenditure or remain unapplied at the end of the f inancial year A statement is included at Note 173 to the Consolidated Balance Sheet (page 31)
reg SSAP 1 amp 14 Accounting for associated companies and group accounts It has not been possible to comply with this standard completely in respect of the many smaller companies and trusts in which the Council has a minority interest
reg SSAP 24 Accounting for pension costs The Council is inhibited by law from complying with this standard However in 200001 the Council paid a contribution of pound1673 million into the Pension Fund In addition it contributed pound306 million into other pension schemes Considerably increased contributions have been required since 199293 and will continue to be required in future years Further details are given under the Pension Fund accounts on page 45 and the notes to the Consolidated Revenue Account on page 16
reg SSAP 9 Stocks and long term contracts Stock held is not currently valued at the lower of cost or net realisable value but is valued in the accounts at the latest invoiced price
reg Treatment of long term loans due to be repaid The Council has not complied with the requirement to transfer long term loans due to be repaid in the next 12 months to current liabilities since this would distort the balance sheet and comparisons between the f inancial years
DEBTORS AND CREDITORS
22 The accounts are compiled on a system of recognising income and expenditure attributable to the year Therefore if goods or services have been received in the old f inancial year they are accounted for accordingly Likewise income that is due in for goods and services relating to the old f inancial year is accounted for in 200001 If any government grants are due then they are accounted for in the period to which they relate
23 Where the amount due is unknown then an estimated amount has been allowed for
24 All interest payable on external borrowing and interest receivable on investments are accounted for in the period to which they relate
7
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
RESERVES AND PROVISIONS
25 The Consolidated Balance Sheet contains a number of reserves and provisions Provisions are sums set aside for liabilities that are likely to arise but the exact timing and amounts are unknown Reserves are for monies set aside for meeting future expenditure that is non-specif ic at this moment in time
REPAYMENT OF DEBT
26 The Council administers a Consolidated Advances and Borrowing Pool as allowed under the Local Government and Housing Act 1989 All loans raised under these powers are paid into the pool and are advanced to meet capital expenditure on the various Council services
27 Each year the Council is required to charge to revenue a minimum amount for debt redemption as specif ied in the Local Government and Housing Act 1989
ALLOCATION OF CENTRAL ADMINISTRATION EXPENSES OVER SERVICES
28 There has been an allocation of Central Administrative Expenses over all services based on Service Level Agreements Any surpluses or deficits on these internal trading accounts are taken to the General Fund
BASIS OF VALUATION OF INVESTMENTS
29 All investments are shown at their cost price including brokerage and fees
WORKS IN PROGRESS STOCKS AND STORES
210 Works in progress are generally valued at cost (except for the stores element which is valued at average price) However if a DSO has carried out works then they are shown at the lower of valuation or cost
211 Stocks and stores are recorded and charged in the accounts at average price
3 CAPITAL ACCOUNTING
FIXED ASSETS
31 All expenditure on the acquisition creation or enhancement of f ixed assets is capitalised on an accruals basis in the accounts provided that the f ixed asset yields benefits to the Council and the services it provides for a period of more than one year This excludes expenditure on routine repairs and maintenance of f ixed assets that are charged direct to service revenue accounts
8
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
32 Fixed assets are valued on the basis recommended by CIPFA and in accordance with the Statement of Asset Valuation Principles and Guidance notes issued by The Royal Institution of Chartered Surveyors (RICS) Fixed assets are classif ied into the groupings required by the 2000 Code of Practice on Local Authority Accounting
reg Land operational properties and other operational assets are included in the balance sheet at the lower of net current replacement cost and net realisable value
reg Non-operational assets investment properties and assets that are surplus to requirements are included in the balance sheet at the lower of net current replacement cost and net realisable value
reg Infrastructure assets and community assets are included in the balance sheet at historical cost net of depreciation
33 Revaluations of f ixed assets are undertaken on the basis of a 5-year rolling programme although material changes to asset valuations will be adjusted in the interim period should they occur Any surpluses or deficits from revaluation are taken to the Fixed Asset Restatement Reserve
34 Assets acquired under f inance leases are also capitalised in the Councilrsquos accounts together with the liability to pay future rentals Rental payments under f inance leases are apportioned between the f inance charge and the principal element ie the reduction of the liability to pay future rentals The f inance element of rentals is charged to the Asset Management Revenue Account The Council has no f inance leases at this time
35 Rentals payable under operating leases are charged to revenue on an accruals basis
36 Income from the disposal of f ixed assets is accounted for on an accrual basis Such income that is not reserved for the repayment of external loans and forms part of the capital f inancing reserve and has not been used is included in the balance sheet as usable capital receipts
DEPRECIATION
37 Depreciation is provided for on all f ixed assets with a f inite useful life (which can be determined at the time of acquisition or revaluation) according to the following policy
reg all assets are charged with depreciation unless the amount of depreciation is immaterial
reg newly acquired assets are depreciated from the year following acquisition although assets in the course of construction are not depreciated until they are brought into use and
reg depreciation is calculated on a straight-line basis
CHARGES TO REVENUE
38 All Council accounts are charged with a capital charge for all f ixed assets used in the provision of services The total charge covers the annual provision for depreciation plus a capital f inancing charge determined by applying a specif ied notional rate of interest to net asset values The charge made to the Housing Revenue Account is an amount equivalent to the statutory capital f inancing charges
9
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
39 The Asset Management Revenue Account contains the reversing entry for these transactions thereby ensuring there is no overall net effect on the Accounts
DEFERRED CHARGES
310 Deferred charges represent expenditure that may properly be capitalised but does not result in the acquisition or increased value of a tangible f ixed asset Deferred charges are written back to revenue over a period not exceeding f ive years
311 Where the deferred charge forms part of a phased project or part of a bid for external or joint f inance amortisation to revenue will not commence until completion of the project
GOVERNMENT GRANTS AND CONTRIBUTIONS
312 Where the acquisition of a f ixed asset is f inanced either wholly or in part by a government grant or other contribution the amount of the grant or contribution is credited initially to the grants deferred account Amounts are released to the Asset Management Revenue Account over the useful life of the asset to match the depreciation charged on the asset to which the grant relates
4 RELATED PARTY TRANSACTIONS
41 The Council is required to disclose details of its f inancial relationship with related third parties This has been defined as where the related party has or is perceived to have real influence over any transaction between the parties
42 In addition to maintaining the register of membersrsquo interests the Council has obtained specif ic declarations from councillors ex councillors and chief off icers for the f inancial year 200001 Of the 79 declarations requested 9 councillors were members of various local voluntary organisations receiving grant aid totalling pound566000 from the Council in 200001 All of these transactions are with the Council There were no transactions involving central government joint ventures joint venture parties nor other bodies precepting on the Council Tax A summary of the transactions is available separately
43 2 councillors have not returned declarations
44 The Council register of membersrsquo interests is available for inspection together with their declarations of any related party transactions at Peckham Town Hall
5 GRANT CLAIMS
51 The Accounts are prepared on the basis of accruals for claims of grants from central government At the time of signing the Accounts a number of end-of-year grant claims had not been f inalised including material claims such as Housing Subsidy Housing Benefits Subsidy Asylum Seekers and others The Accounts are therefore presented using the best estimates available Any audit amendments to these claims may have a material effect on the Accounts presented
10
)))))
))))))
) )) )
)
)
)
)
)
)
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)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED REVENUE ACCOUNT
This account shows the net spending on the Councilrsquos services It shows how this revenue was f inanced and transfers tofrom reserves
200001 199900 Notes Expenditure Income Net Net
Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Education 217919 (79784) 138135) 127451 Early years 1 11368 (2345) 9023) 8977 Social Services 154289 (60037) 94252) 91657 Housing Services 65183 (45498) 19685) 19129 Highways and Transportation 10666 (1386) 9280) 12406 Other services ndash Leisure services 28346 (3155) 25191) 26932 ndash Waste Management 9717 (3861) 5856) 5501 ndash Environmental Health 4267 (652) 3615) 4374 ndash Street Cleansing 4151 (22) 4129) 3725 ndash Planning amp Regeneration 2 19343 (11591) 7752) 9390 ndash Other 3 41783 (24215) 17568) 15973
Corporate Management 4742 0 4742) 4027 Unallocated central overheads 4 9379 0 9379) 8806
Net Cost of General Fund Services 5 581153 (232546) 348607) 338348
Housing Revenue Account 283089 (289509) (6420) 7171
Net Cost of Services 6-12 864242 (522055) 342187) 345519
Net (surplus)loss on internal trading accounts 1284) (580) Interest Receivable (4071) (2814) Transfers to(from) AMRA 13 3056) (11476) Excess of depreciation over MRP 14 (24532) (8000) Deferred Credit (803) (3484) Amounts due to precepting authorities 11720) 10131
Net Operating Expenditure 328841) 329296
Appropriations HRA deficit transferred from the HRA Fund 6420) (7171) Contributions to(from) earmarked reserves (10967) (3857) Contributions to(from) capital reserves ndash Financing capital expenditure 82) 1686 ndash Deferred Charges (8061) (7385) ndash Deferred Grants 5065) 3686 ndash Leasing Adjustment 0) 1624
Amounts to be met from Government Grants amp Taxation 321380) 317879
Sources of Finance Council Tax payers (70864) (68157) Deficit from previous years Collection fund 4006) 2089 General Government Grant (193467) (192011) Contributions from non domestic pool (64389) (56859) Other 0) 0
Net General Fund (Surplus)Deficit (3334) 2941
Balance Brought Forward (4666) (7607)
Balance Carried Forward (8000) (4666)
11
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
1 EARLY YEARS EXPENDITURE
11 Expenditure on Early Years is controlled by a joint committee Expenditure of pound6570k (pound6527k in 199900) was incurred under Social Service powers and pound2453k (pound2450k in 199900) was incurred under Education powers
2 BUILDING CONTROL FEE EARNING ACCOUNT (BCFE ACCOUNT)
21 The Local Authority Building Control Charging Regulations require the disclosure of information regarding the setting of charges for the administration of the building control function namely income expenditure and net surplus or deficit These regulations require local authorities to break even on their building control account over a three-year period
22 Certain activities carried out by the building control service is either non-chargeable or outside the remit of the regulations The statement below therefore splits the BCFE account into chargeable and non-chargeable activities
Chargeable Non Total Chargeable Building
Control pound pound pound
Expenditure Employees 532383) 171864) 704247) Premises 85511) 17998) 103509) Transport 16830) 6473) 23303) Supplies amp Services 56344) 111231) 167575) Support Services 71400) 17850) 89250)
Total Expenditure 762468) 325416) 1087884)
Income Building Control Fees (1058141) (1058141) Other Income (455) (97132) (97587) Deferred Income transfers (393896) (393896)
Total Income (1452492) (97132) (1549624)
Net Expenditure(Income) for 200001 (690024) 228284) (461740) Balance from 199900 (14917) 215653) 200736) Transfer To Deferred Income 412228) 412228)
(SURPLUS)DEFICIT (292713) 443937) 151224)
3 MEMBERSrsquo ALLOWANCES
31 The amount of membersrsquo allowances paid in the f inancial year 200001 was pound905320 (pound434306 in 199900)
12
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
4 UNALLOCATED CENTRAL OVERHEADS
41 The Best Value Accounting Code of Practice requires the disclosure of Unallocated Central Overheads The relevant costs can be identif ied as
poundrsquo000
London Pension Fund Authority levy 1571 Contribution to Pension Fund deficit 6499 Added years pension costs 154 Unused shares of IT facilities 1155
Total 9379
5 BEST VALUE ACCOUNTING
51 The Best Value Accounting Code of Practice has introduced a new reporting requirement for the f irst time in 200001 This presents an alternative analysis of the cost of General Fund services to be consistent with the principles of the Best Value regime At the detailed level it permits improved comparisons between local authorities as well as with other providers The implementation of Best Value Accounting in the Councilrsquos Accounts is not yet fully compliant with the Code of Practice partly due to the late issue of the detailed disclosure requirements under the Code of Practice
Education Early years Social Services Housing Services Highways Roads and Transportation Cultural Environmental and Planning Central Services
Net cost of General Fund Services
200001 199900 Gross Income Net Net
Expenditure Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
210455 (79014) 131441 120803 11368 (2345) 9023 8977
161763 (60817) 100946 98305 65183 (45498) 19685 19129 10666 (1386) 9280 12406 68450 (22032) 46418 49922 53268 (21454) 31814 28806
581153 (232546) 348607 338348
52 Central Services includes a number of extraordinary items and accounting transactions as well as service costs not allocated to specif ic services under BVACOP These extraordinary items include pound6343M as a corporate provision for bad debt write-off
13
)
)
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)
) )
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
53 Best Value Accounting requires the disclosure of turnover and net profit for all internal trading accounts These are listed below
Turnover (Profit)Loss Turnover (Profit)Loss 200001 200001 199900 199900
poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Building (12700) 246) (18719) 478 Highways (3091) (130) (1989) (66) Refuse (4386) (34) (4029) (134) Catering (9146) 0) (2096) 82 Cleanteam (2958) (125) (3026) (135) Greenteam (1049) (10) (1010) (28) Vehicle Management (Fleet) (3402) (236) (6143) (237) Building Design services (4771) (227) (5491) (150) Legal services (3228) (149) (3061) (215) Payroll amp Pensions (4) 0) (1004) 295 Passenger Services (3191) (80) 0 0 Recruitment (3100) (295) (5764) (305) Community Services (336) 0) (840) (37) Direct Image (153) 0) (1553) 42 Construction 123) 579) (1922) (37) DSO departmental overheads (13) 407) 0 0 Housing Management (16484) (20) (15164) (42) Financial Management Service (11054) 1320) (16121) 3 Personnel Management Service (2264) 3) (2054) 290 Information Technology (5225) 0) (6145) 60 Law amp Administration (7717) 15) (7660) 112 Social Services ndash Orchard Lodge (6052) 359) (6597) 39 Parking Services (5991) (1803) (6055) (1449)
Total All Trading Accounts (106192) (180) (116443) (1434)
6 COMMERCIAL INCOME
61 The Council undertook commercial refuse collection in addition to its statutory refuse collection In 200001 a profit of pound395k (pound129k 199900) occurred on a turnover of pound2252k (pound2026k 199900)
62 The Council operates a number of industrial estates in the area These produced an income of pound2054k (pound2267k in 199900) and expenditure of pound2802k (pound2879k in 199900)
63 The Council also rents out commercial properties These produced an income of pound2200k (pound1568k in 199900) and expenditure of pound4253k (pound3662k in 199900)
64 The Council operates a Parking Trading Account In 200001 parking generated a surplus of pound1803k (pound1449k in 199900) The surplus has been fully applied to meet other transport costs of off-street parking pound1961k road maintenance pound960k and street lighting pound652k (respectively pound218k pound500k and pound731k in 199900) There is no residual balance brought forward or carried forward as any surplus on the account is fully applied to appropriate purposes in the year it arises
14
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
7 LIABILITY IN RESPECT OF LEASED ASSETS
71 The Council has a number of assets that have been provided through lease agreements The values of these payments in 200001 along with the future payments due are shown in the table below
200001 199900 pound000 pound000
Cost of repayments in 200001 Operating leases 1509 1816 Hire purchase and other leases 38 2341
1547 4157
Future liability to payments on agreements entered into as at 31st March 2001 Operating leases 421 493 Hire purchase and other leases 38 38
459 531
8 PUBLICITY
81 The Councilrsquos spending on publicity is set out below under the requirements of section 5(1) of the Local Government Act 1986
Recruitment advertising Council newspapers and other publications Consultations and other publicity
200001 199900 pound pound
849742 814426 223939 217589
1656525 1502268
2730206 2534283
15
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
9 SECTION 137 LOCAL GOVERNMENT ACT 1972
91 Section 137 of the Local Government Act 1972 empowers local authorities subject to various conditions and limits to incur expenditure which in their opinion is in the interest of their area or any part of it or all or some of its inhabitants Under this Section local authorities are required to account separately for such expenditure
92 Section 137 was repealed by the Local Government Act 2000 Section 8 with effect from October 2000 The statutory disclosure requirement therefore only applies for expenditure incurred in the period to September 2000 However for completeness the table below shows expenditure incurred on Section 137 activities for the whole of 200001 This information will not be disclosed from 200102
200001 199900 pound pound
Strategic Services 35040 40435 Social Services 152807 150697 Administration costs 10900 10634
TOTAL EXPENDITURE 198747 201766
SECTION 137 LIMIT 837445 818275
The majority of this expenditure was incurred on grants to various organisations
10 LOCAL AUTHORITY (GOODS AND SERVICES) ACT 1970
101 There were no services provided to other authorities under this Act in 200001
11 EMPLOYEES PENSION COSTS
111 Teachersrsquo pension costs In 200001 the Council paid pound1382 million to the Teachers Pensions Agency in respect of teachersrsquo pension costs which represents 74 of teachersrsquo pensionable pay In addition the Council is responsible for all pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound34k
112 Employees who were transferred from the GLC or ILEA In 200001 the Council paid pound0408 million to the London Pension Fund Authority in respect of the pension costs for former employees of the GLC or ILEA This represents 157 of pensionable pay In addition the Council is responsible for pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound38k
16
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
113 Other employeesrsquo pension costs In 200001 the Council paid an employer contribution of pound1673 million into the Pension Fund representing 164 of pensionable pay The proportion of this contribution which was estimated by the actuary to be attributable to current employeesrsquo liabilities (87) has been charged to the relevant service and the remainder in respect of past employees has been charged as a corporate cost In addition the Council made a one off additional lump sum contribution of pound24 million The contribution rate is determined by the Fundrsquos actuary based on triennial valuations the last full review on which these rates were based being at 31398 Under Pension Fund regulations contribution rates are set to meet the overall liabilities of the Fund In addition the Council is responsible for all pension payments relating to added years benefits it has awarded together with related increases In 200001 these amounted to pound10 million representing 10 of pensionable pay
114 The triennial revaluation of the Fund took place as at 31398 Based on this valuation and advice from the actuary the pension costs it would have been necessary to provide for in the year in accordance with SSAP 24 lsquoAccounting for pension costsrsquo are pound14 million representing 137 of pensionable pay
115 The Council may make discretionary increases to pension entitlements funded either by the Council or the Pension Fund The capital costs of the increases made in the year and arising from earlier years against which payments are still being made are identif ied as
poundrsquo000 of total pensionable
pay
Capital cost of discretionary added years awarded in 200001 funded by the Pension Fund 600 06
Capital cost of discretionary added years awarded years before 200001 funded by the Pension Fund 32000
Capital cost of discretionary added years awarded in 200001 funded by the Council 400 04
Capital cost of discretionary added years awarded years before 200001 funded by the Council 28000
17
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)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
12 REMUNERATION OF EMPLOYEES
121 During 200001 the Council employed staff whose taxable remuneration exceeded pound40000 in the year A breakdown of these employees in bands of pound10000 is as follows
Band
pound
Number of employees
200001
Number of employees
199900
40000 ndash 49999 50000 ndash 59999 60000 ndash 69999 70000 ndash 79999 80000 ndash 89999 90000 ndash 99999 100000 ndash 109999 110000 ndash 119999
75 25 7 2 3 0 0 1
81 25 7 1 4 0 1 0
113 119
13 ASSET MANAGEMENT REVENUE ACCOUNT
Income Capital charges ndash General Fund
ndash Housing Revenue Account Transfer from grants deferred
Expenditure Provision for depreciation External interest charges Finance lease charges
Balance to Consolidated Revenue account
14 MINIMUM REVENUE PROVISION
Non-housing amount ndash 4 of credit ceiling Housing amount ndash 2 of credit ceiling
Minimum Revenue Provision
Amount charged as depreciation Excess of depreciation over MRP
200001 199900 pound000 pound000
(29286) (23694) (76002) (80938) (5065) (3561)
(110353) (108193)
40767) 24357 72614) 72109
38) 251
113419) 96717
3056) (11476)
200001 199900 pound000 pound000
1755) 1657 14480) 14700
16235) 16357
40767) 24357 (24532) (8000)
16235) 16357
18
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)
)
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
HOUSING REVENUE ACCOUNT
The Housing Revenue Account reflects the statutory requirement under schedule 4 of the Local Government and Housing Act 1989 to account separately for local authority housing provision It shows the major elements of cost in providing and managing the Councilrsquos housing stock and how this expenditure is met from rents subsidy and other income
HOUSING REVENUE ACCOUNT 200001 199900 pound000 pound000
INCOME Rents ndash dwellings (142536) (142649)
ndash non-dwellings (5595) (6158) Charges to tenants (13461) (14374) Housing subsidy (112596) (115936) Interest on balances (2048) (2431) Interest on mortgage advances (200) (258) Other income (13073) (10953)
TOTAL INCOME (289509) (292759)
EXPENDITURE Repairs and maintenance 43188) 46740 Supervision and management 66886) 70543 Rents rates taxes and other charges 2628) 2306 Capital f inancing costs 80246) 83955 Provision for bad or doubtful debts 7780) 9102 Contributions to(from) provisions 2392) (409) Rent rebate payments 74710) 74146 Capital expenditure charged to revenue 5092) 14141
TOTAL EXPENDITURE 282922) 300524
Movement in reserves (6587) 7765
Balance of reserves at the beginning of year (13530) (21295)
Balance of reserves at the end of year (20117) (13530)
Less Earmarked reserves 12626) 12459
General working balances (7491) (1071)
HOUSING TENANTS ACCOUNTS
Arrears at 1st April 30784) 28534 Charges due in the year 148715) 149088 Rent Rebates (68145) (68424) Write off and adjustments (5112) (5665) Cash collected (75728) (72749)
Arrears at 31st March 30514) 30784
19
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
1 HOUSING SUBSIDY
11 Subsidy is payable by the Government towards the provision of local housing in accordance with determinations made under section 20 of the Local Government and Housing Act 1989 It is calculated by reference to a notional account broadly comprising management and maintenance costs (formula based) capital charges and the cost of rent rebates on one hand and income from rents (based on Department of Transport Local Government and the Regions (DTLR) assumed rent levels) and charges for services on the other with subsidy supporting the difference
12 1st April 1996 saw the introduction of a lsquopre-setrsquo regime a process whereby the data used to calculate virtually all subsidy elements are pre-determined by reference to previous yearsrsquo data For example dwelling numbers at 31st March 1999 are used to calculate subsidy elements such as management and maintenance allowance and notional rent income for the f inancial year 200001 Once estimated they cannot be changed except in exceptional circumstances where a major change has occurred in dwelling numbers (ie a change of more than 3000 properties or 10 of total stock)
2 ANALYSIS OF HOUSING STOCK BY TYPE OF DWELLING
Type of dwelling Number of bedrooms 1 2 3+ other
Total 31301 31300
Houses and bungalows 31301 31300
422 424
875 804
3123 3224
0 0
4420 4452
Low rise flats 31301 31300
3540 3607
842 881
458 478
0 0
4840 4966
Medium rise flats 31301 31300
8411 8547
9259 9479
8238 8501
0 0
25908 26527
High rise flats 31301 31300
4502 4735
6556 6657
2517 2563
0 0
13575 13955
Non permanent 31301 31300
0 0
0 0
0 0
57 61
57 61
Multi-occupied 31301 31300
0 0
0 0
0 0
194 194
194 194
Totals 31301 31300
16875 17532 14336 17513 17821 14766
251 255
48994 50155
20
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
3 HOUSING TENANTS ACCOUNTS
51 The arrears position as at 31st March 2001 includes Neighbourhoods Browning EMB hostels and miscellaneous properties It excludes Tenant Management Organisations Bed amp Breakfast and Travellers Sites
4 RECONCILIATION TO THE CONSOLIDATED REVENUE ACCOUNT
poundrsquo000
Gross Expenditure HRA statement Earmarked reserves 31300 Earmarked reserves 31301 Movement in earmarked reserves 200001
Gross Expenditure Consolidated Revenue Account
12459 12626
Gross Income
HRA surplus transferred to the HRA Fund
poundrsquo000
282922)
167) 283089)
(289509)
(6420)
5 Further information relating to the Housing Revenue Account can be obtained from the Councilrsquos Performance Indicators which are published separately
21
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)
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))
)
)
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED BALANCE SHEET
The Consolidated Balance sheet summarises the state of the Councilrsquos affairs as at 31st March 2001 and incorporates the balances on the Councilrsquos revenue and capital accounts consolidated advances and borrowing pool and the Collection Fund The assets and liabilities of the Superannuation Fund and Trust Funds where the Council is not the sole trustee have been excluded
BALANCES AT Fixed assets
Notes 31301 pound000
31301 pound000
31300 pound000
31300 pound000
Operational assets ndash Council dwellings ndash other land and buildings ndash vehicles plant and equipment ndash infrastructure assets ndash community assets ndash Work in progress
1836699) 334538)
6235) 55092) 6532)
187807)
1121681 333974
7797 47758 6453
152283
Non operational assets ndash investment properties
Deferred charges Deferred debtors Deferred debits
1 2 3 4
636)
23617) 2452) 6689)
2427539)
32758)
636
21971 3105 7045
1670582
32121
Total long-term assets 2460297) 1704703
Current Assets ndash stocks and work in progress ndash debtors ndash less provision for bad debts ndash investments
5
6
1875) 145550) (80641) 118070)
184854)
1292 158613 (66150) 114361
208116
Current Liabilities ndash creditors ndash cash and bank
(102075) (6664)
(108739)
(107247) (16329)
(123576)
Total assets less current liabilities 2536412) 1787243
Long term borrowing Deferred liabilities Deferred receipts Deferred credits Grants deferred account Provisions
7 8 9
10 11
12-15
(791849) 0)
(2098) (7264)
(155351) (49063)
(800833) 0
(2567) (8067)
(133504) (50494)
Total assets less liabilities 16 1530787) 791778
Represented by Fixed asset restatement reserve Capital f inancing reserve Usable capital receipts reserve Earmarked reserves Balances ndash General Fund
ndash Housing Revenue AC ndash Collection Fund
17 17 17 17
1268044) 217252)
1807) 24214) 8000)
20117) (8647)
548273 188952
3404 43615 4666
13530 (10662)
Total Equity 1530787 791778
22
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
1 FIXED ASSETS
11 Movement of Fixed Assets 200001
Council Housing
pound000
Other Land amp Building
pound000
Vehicles Plant amp
Equipment pound000
Infrastructure Assets pound000
Community Assets pound000
Investment Properties
pound000
Work in Progress
pound000 TOTAL
pound000
Gross Book Value 01400
Restatements
Revaluations
Additions
Disposals
Gross Book Value 31301
1140709)
768480)
58)
(40726)
1868521)
335057)
2982)
6573)
761)
(5025)
340348)
15651)
(843)
206)
15014)
54095
8833
62928
6453)
(1054)
1133)
6532)
636
636
152283
35524
187807
1704884)
1085)
775053)
46515)
(45751)
2481786)
Accumulated Depreciation bf
Depreciation for Revaluations
and Restatements
Depreciation for the year
Depreciation on assets sold
Depreciation Balance 31301
19028)
(19028)
32359)
(537)
31822)
1083)
4727)
5810)
7854)
(1257)
2182)
8779)
6337
1499
7836 0) 0 0
34302)
(1257)
(19028)
40767)
(537)
54247)
Net Book Value 31301 1836699) 334538) 6235) 55092 6532) 636 187807 2427539)
12 Capital expenditure on the acquisition of land buildings and other tangible assets is shown in additions Expenditure on the construction of new assets is shown in work in progress while under construction and shown as additions to f ixed assets on completion Enhancements and improvements to existing assets are shown as work in progress whilst being carried out and on completion will result in change in valuation rather than classed as an addition Differences between the change in valuation and the cost of these works are transferred to the Fixed Asset Restatement Reserve
13 In preparing for the implementation of Housing Resource Accounting in 200102 an external survey of the stock has revalued Council housing by pound76848 million The main reason for the increase is the improvement in the domestic property market A strong market also discounts the effects of repair liabilities on the assets which compounds the increase in the stock valuation This revaluation will be subject to further review in 200102
14 There have been no impairment losses on f ixed assets that were caused by physical damage or deterioration in the condition of specif ic assets The whole housing stock is valued on an annual basis and any impairment not otherwise identif ied has been absorbed as part of that revaluation Impairments reflecting movements in the general price of properties other than the housing stock have been credited to the Fixed Asset Restatement Reserve
15 Assets relating to former grant maintained schools now foundation schools are not vested in the Council However in accordance with the principles of Financial Reporting Standard 5 it is considered that the assets should be recognised in the Councilrsquos accounts There are four GM schools in the authority but these have not yet been valued and incorporated into the balance sheet
23
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)
))
)
)
))
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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) ) )) ) )
) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
)
))
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
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GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
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GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
RESERVES AND PROVISIONS
25 The Consolidated Balance Sheet contains a number of reserves and provisions Provisions are sums set aside for liabilities that are likely to arise but the exact timing and amounts are unknown Reserves are for monies set aside for meeting future expenditure that is non-specif ic at this moment in time
REPAYMENT OF DEBT
26 The Council administers a Consolidated Advances and Borrowing Pool as allowed under the Local Government and Housing Act 1989 All loans raised under these powers are paid into the pool and are advanced to meet capital expenditure on the various Council services
27 Each year the Council is required to charge to revenue a minimum amount for debt redemption as specif ied in the Local Government and Housing Act 1989
ALLOCATION OF CENTRAL ADMINISTRATION EXPENSES OVER SERVICES
28 There has been an allocation of Central Administrative Expenses over all services based on Service Level Agreements Any surpluses or deficits on these internal trading accounts are taken to the General Fund
BASIS OF VALUATION OF INVESTMENTS
29 All investments are shown at their cost price including brokerage and fees
WORKS IN PROGRESS STOCKS AND STORES
210 Works in progress are generally valued at cost (except for the stores element which is valued at average price) However if a DSO has carried out works then they are shown at the lower of valuation or cost
211 Stocks and stores are recorded and charged in the accounts at average price
3 CAPITAL ACCOUNTING
FIXED ASSETS
31 All expenditure on the acquisition creation or enhancement of f ixed assets is capitalised on an accruals basis in the accounts provided that the f ixed asset yields benefits to the Council and the services it provides for a period of more than one year This excludes expenditure on routine repairs and maintenance of f ixed assets that are charged direct to service revenue accounts
8
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STATEMENT OF ACCOUNTING POLICIES
32 Fixed assets are valued on the basis recommended by CIPFA and in accordance with the Statement of Asset Valuation Principles and Guidance notes issued by The Royal Institution of Chartered Surveyors (RICS) Fixed assets are classif ied into the groupings required by the 2000 Code of Practice on Local Authority Accounting
reg Land operational properties and other operational assets are included in the balance sheet at the lower of net current replacement cost and net realisable value
reg Non-operational assets investment properties and assets that are surplus to requirements are included in the balance sheet at the lower of net current replacement cost and net realisable value
reg Infrastructure assets and community assets are included in the balance sheet at historical cost net of depreciation
33 Revaluations of f ixed assets are undertaken on the basis of a 5-year rolling programme although material changes to asset valuations will be adjusted in the interim period should they occur Any surpluses or deficits from revaluation are taken to the Fixed Asset Restatement Reserve
34 Assets acquired under f inance leases are also capitalised in the Councilrsquos accounts together with the liability to pay future rentals Rental payments under f inance leases are apportioned between the f inance charge and the principal element ie the reduction of the liability to pay future rentals The f inance element of rentals is charged to the Asset Management Revenue Account The Council has no f inance leases at this time
35 Rentals payable under operating leases are charged to revenue on an accruals basis
36 Income from the disposal of f ixed assets is accounted for on an accrual basis Such income that is not reserved for the repayment of external loans and forms part of the capital f inancing reserve and has not been used is included in the balance sheet as usable capital receipts
DEPRECIATION
37 Depreciation is provided for on all f ixed assets with a f inite useful life (which can be determined at the time of acquisition or revaluation) according to the following policy
reg all assets are charged with depreciation unless the amount of depreciation is immaterial
reg newly acquired assets are depreciated from the year following acquisition although assets in the course of construction are not depreciated until they are brought into use and
reg depreciation is calculated on a straight-line basis
CHARGES TO REVENUE
38 All Council accounts are charged with a capital charge for all f ixed assets used in the provision of services The total charge covers the annual provision for depreciation plus a capital f inancing charge determined by applying a specif ied notional rate of interest to net asset values The charge made to the Housing Revenue Account is an amount equivalent to the statutory capital f inancing charges
9
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STATEMENT OF ACCOUNTING POLICIES
39 The Asset Management Revenue Account contains the reversing entry for these transactions thereby ensuring there is no overall net effect on the Accounts
DEFERRED CHARGES
310 Deferred charges represent expenditure that may properly be capitalised but does not result in the acquisition or increased value of a tangible f ixed asset Deferred charges are written back to revenue over a period not exceeding f ive years
311 Where the deferred charge forms part of a phased project or part of a bid for external or joint f inance amortisation to revenue will not commence until completion of the project
GOVERNMENT GRANTS AND CONTRIBUTIONS
312 Where the acquisition of a f ixed asset is f inanced either wholly or in part by a government grant or other contribution the amount of the grant or contribution is credited initially to the grants deferred account Amounts are released to the Asset Management Revenue Account over the useful life of the asset to match the depreciation charged on the asset to which the grant relates
4 RELATED PARTY TRANSACTIONS
41 The Council is required to disclose details of its f inancial relationship with related third parties This has been defined as where the related party has or is perceived to have real influence over any transaction between the parties
42 In addition to maintaining the register of membersrsquo interests the Council has obtained specif ic declarations from councillors ex councillors and chief off icers for the f inancial year 200001 Of the 79 declarations requested 9 councillors were members of various local voluntary organisations receiving grant aid totalling pound566000 from the Council in 200001 All of these transactions are with the Council There were no transactions involving central government joint ventures joint venture parties nor other bodies precepting on the Council Tax A summary of the transactions is available separately
43 2 councillors have not returned declarations
44 The Council register of membersrsquo interests is available for inspection together with their declarations of any related party transactions at Peckham Town Hall
5 GRANT CLAIMS
51 The Accounts are prepared on the basis of accruals for claims of grants from central government At the time of signing the Accounts a number of end-of-year grant claims had not been f inalised including material claims such as Housing Subsidy Housing Benefits Subsidy Asylum Seekers and others The Accounts are therefore presented using the best estimates available Any audit amendments to these claims may have a material effect on the Accounts presented
10
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED REVENUE ACCOUNT
This account shows the net spending on the Councilrsquos services It shows how this revenue was f inanced and transfers tofrom reserves
200001 199900 Notes Expenditure Income Net Net
Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Education 217919 (79784) 138135) 127451 Early years 1 11368 (2345) 9023) 8977 Social Services 154289 (60037) 94252) 91657 Housing Services 65183 (45498) 19685) 19129 Highways and Transportation 10666 (1386) 9280) 12406 Other services ndash Leisure services 28346 (3155) 25191) 26932 ndash Waste Management 9717 (3861) 5856) 5501 ndash Environmental Health 4267 (652) 3615) 4374 ndash Street Cleansing 4151 (22) 4129) 3725 ndash Planning amp Regeneration 2 19343 (11591) 7752) 9390 ndash Other 3 41783 (24215) 17568) 15973
Corporate Management 4742 0 4742) 4027 Unallocated central overheads 4 9379 0 9379) 8806
Net Cost of General Fund Services 5 581153 (232546) 348607) 338348
Housing Revenue Account 283089 (289509) (6420) 7171
Net Cost of Services 6-12 864242 (522055) 342187) 345519
Net (surplus)loss on internal trading accounts 1284) (580) Interest Receivable (4071) (2814) Transfers to(from) AMRA 13 3056) (11476) Excess of depreciation over MRP 14 (24532) (8000) Deferred Credit (803) (3484) Amounts due to precepting authorities 11720) 10131
Net Operating Expenditure 328841) 329296
Appropriations HRA deficit transferred from the HRA Fund 6420) (7171) Contributions to(from) earmarked reserves (10967) (3857) Contributions to(from) capital reserves ndash Financing capital expenditure 82) 1686 ndash Deferred Charges (8061) (7385) ndash Deferred Grants 5065) 3686 ndash Leasing Adjustment 0) 1624
Amounts to be met from Government Grants amp Taxation 321380) 317879
Sources of Finance Council Tax payers (70864) (68157) Deficit from previous years Collection fund 4006) 2089 General Government Grant (193467) (192011) Contributions from non domestic pool (64389) (56859) Other 0) 0
Net General Fund (Surplus)Deficit (3334) 2941
Balance Brought Forward (4666) (7607)
Balance Carried Forward (8000) (4666)
11
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NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
1 EARLY YEARS EXPENDITURE
11 Expenditure on Early Years is controlled by a joint committee Expenditure of pound6570k (pound6527k in 199900) was incurred under Social Service powers and pound2453k (pound2450k in 199900) was incurred under Education powers
2 BUILDING CONTROL FEE EARNING ACCOUNT (BCFE ACCOUNT)
21 The Local Authority Building Control Charging Regulations require the disclosure of information regarding the setting of charges for the administration of the building control function namely income expenditure and net surplus or deficit These regulations require local authorities to break even on their building control account over a three-year period
22 Certain activities carried out by the building control service is either non-chargeable or outside the remit of the regulations The statement below therefore splits the BCFE account into chargeable and non-chargeable activities
Chargeable Non Total Chargeable Building
Control pound pound pound
Expenditure Employees 532383) 171864) 704247) Premises 85511) 17998) 103509) Transport 16830) 6473) 23303) Supplies amp Services 56344) 111231) 167575) Support Services 71400) 17850) 89250)
Total Expenditure 762468) 325416) 1087884)
Income Building Control Fees (1058141) (1058141) Other Income (455) (97132) (97587) Deferred Income transfers (393896) (393896)
Total Income (1452492) (97132) (1549624)
Net Expenditure(Income) for 200001 (690024) 228284) (461740) Balance from 199900 (14917) 215653) 200736) Transfer To Deferred Income 412228) 412228)
(SURPLUS)DEFICIT (292713) 443937) 151224)
3 MEMBERSrsquo ALLOWANCES
31 The amount of membersrsquo allowances paid in the f inancial year 200001 was pound905320 (pound434306 in 199900)
12
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NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
4 UNALLOCATED CENTRAL OVERHEADS
41 The Best Value Accounting Code of Practice requires the disclosure of Unallocated Central Overheads The relevant costs can be identif ied as
poundrsquo000
London Pension Fund Authority levy 1571 Contribution to Pension Fund deficit 6499 Added years pension costs 154 Unused shares of IT facilities 1155
Total 9379
5 BEST VALUE ACCOUNTING
51 The Best Value Accounting Code of Practice has introduced a new reporting requirement for the f irst time in 200001 This presents an alternative analysis of the cost of General Fund services to be consistent with the principles of the Best Value regime At the detailed level it permits improved comparisons between local authorities as well as with other providers The implementation of Best Value Accounting in the Councilrsquos Accounts is not yet fully compliant with the Code of Practice partly due to the late issue of the detailed disclosure requirements under the Code of Practice
Education Early years Social Services Housing Services Highways Roads and Transportation Cultural Environmental and Planning Central Services
Net cost of General Fund Services
200001 199900 Gross Income Net Net
Expenditure Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
210455 (79014) 131441 120803 11368 (2345) 9023 8977
161763 (60817) 100946 98305 65183 (45498) 19685 19129 10666 (1386) 9280 12406 68450 (22032) 46418 49922 53268 (21454) 31814 28806
581153 (232546) 348607 338348
52 Central Services includes a number of extraordinary items and accounting transactions as well as service costs not allocated to specif ic services under BVACOP These extraordinary items include pound6343M as a corporate provision for bad debt write-off
13
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NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
53 Best Value Accounting requires the disclosure of turnover and net profit for all internal trading accounts These are listed below
Turnover (Profit)Loss Turnover (Profit)Loss 200001 200001 199900 199900
poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Building (12700) 246) (18719) 478 Highways (3091) (130) (1989) (66) Refuse (4386) (34) (4029) (134) Catering (9146) 0) (2096) 82 Cleanteam (2958) (125) (3026) (135) Greenteam (1049) (10) (1010) (28) Vehicle Management (Fleet) (3402) (236) (6143) (237) Building Design services (4771) (227) (5491) (150) Legal services (3228) (149) (3061) (215) Payroll amp Pensions (4) 0) (1004) 295 Passenger Services (3191) (80) 0 0 Recruitment (3100) (295) (5764) (305) Community Services (336) 0) (840) (37) Direct Image (153) 0) (1553) 42 Construction 123) 579) (1922) (37) DSO departmental overheads (13) 407) 0 0 Housing Management (16484) (20) (15164) (42) Financial Management Service (11054) 1320) (16121) 3 Personnel Management Service (2264) 3) (2054) 290 Information Technology (5225) 0) (6145) 60 Law amp Administration (7717) 15) (7660) 112 Social Services ndash Orchard Lodge (6052) 359) (6597) 39 Parking Services (5991) (1803) (6055) (1449)
Total All Trading Accounts (106192) (180) (116443) (1434)
6 COMMERCIAL INCOME
61 The Council undertook commercial refuse collection in addition to its statutory refuse collection In 200001 a profit of pound395k (pound129k 199900) occurred on a turnover of pound2252k (pound2026k 199900)
62 The Council operates a number of industrial estates in the area These produced an income of pound2054k (pound2267k in 199900) and expenditure of pound2802k (pound2879k in 199900)
63 The Council also rents out commercial properties These produced an income of pound2200k (pound1568k in 199900) and expenditure of pound4253k (pound3662k in 199900)
64 The Council operates a Parking Trading Account In 200001 parking generated a surplus of pound1803k (pound1449k in 199900) The surplus has been fully applied to meet other transport costs of off-street parking pound1961k road maintenance pound960k and street lighting pound652k (respectively pound218k pound500k and pound731k in 199900) There is no residual balance brought forward or carried forward as any surplus on the account is fully applied to appropriate purposes in the year it arises
14
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
7 LIABILITY IN RESPECT OF LEASED ASSETS
71 The Council has a number of assets that have been provided through lease agreements The values of these payments in 200001 along with the future payments due are shown in the table below
200001 199900 pound000 pound000
Cost of repayments in 200001 Operating leases 1509 1816 Hire purchase and other leases 38 2341
1547 4157
Future liability to payments on agreements entered into as at 31st March 2001 Operating leases 421 493 Hire purchase and other leases 38 38
459 531
8 PUBLICITY
81 The Councilrsquos spending on publicity is set out below under the requirements of section 5(1) of the Local Government Act 1986
Recruitment advertising Council newspapers and other publications Consultations and other publicity
200001 199900 pound pound
849742 814426 223939 217589
1656525 1502268
2730206 2534283
15
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
9 SECTION 137 LOCAL GOVERNMENT ACT 1972
91 Section 137 of the Local Government Act 1972 empowers local authorities subject to various conditions and limits to incur expenditure which in their opinion is in the interest of their area or any part of it or all or some of its inhabitants Under this Section local authorities are required to account separately for such expenditure
92 Section 137 was repealed by the Local Government Act 2000 Section 8 with effect from October 2000 The statutory disclosure requirement therefore only applies for expenditure incurred in the period to September 2000 However for completeness the table below shows expenditure incurred on Section 137 activities for the whole of 200001 This information will not be disclosed from 200102
200001 199900 pound pound
Strategic Services 35040 40435 Social Services 152807 150697 Administration costs 10900 10634
TOTAL EXPENDITURE 198747 201766
SECTION 137 LIMIT 837445 818275
The majority of this expenditure was incurred on grants to various organisations
10 LOCAL AUTHORITY (GOODS AND SERVICES) ACT 1970
101 There were no services provided to other authorities under this Act in 200001
11 EMPLOYEES PENSION COSTS
111 Teachersrsquo pension costs In 200001 the Council paid pound1382 million to the Teachers Pensions Agency in respect of teachersrsquo pension costs which represents 74 of teachersrsquo pensionable pay In addition the Council is responsible for all pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound34k
112 Employees who were transferred from the GLC or ILEA In 200001 the Council paid pound0408 million to the London Pension Fund Authority in respect of the pension costs for former employees of the GLC or ILEA This represents 157 of pensionable pay In addition the Council is responsible for pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound38k
16
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
113 Other employeesrsquo pension costs In 200001 the Council paid an employer contribution of pound1673 million into the Pension Fund representing 164 of pensionable pay The proportion of this contribution which was estimated by the actuary to be attributable to current employeesrsquo liabilities (87) has been charged to the relevant service and the remainder in respect of past employees has been charged as a corporate cost In addition the Council made a one off additional lump sum contribution of pound24 million The contribution rate is determined by the Fundrsquos actuary based on triennial valuations the last full review on which these rates were based being at 31398 Under Pension Fund regulations contribution rates are set to meet the overall liabilities of the Fund In addition the Council is responsible for all pension payments relating to added years benefits it has awarded together with related increases In 200001 these amounted to pound10 million representing 10 of pensionable pay
114 The triennial revaluation of the Fund took place as at 31398 Based on this valuation and advice from the actuary the pension costs it would have been necessary to provide for in the year in accordance with SSAP 24 lsquoAccounting for pension costsrsquo are pound14 million representing 137 of pensionable pay
115 The Council may make discretionary increases to pension entitlements funded either by the Council or the Pension Fund The capital costs of the increases made in the year and arising from earlier years against which payments are still being made are identif ied as
poundrsquo000 of total pensionable
pay
Capital cost of discretionary added years awarded in 200001 funded by the Pension Fund 600 06
Capital cost of discretionary added years awarded years before 200001 funded by the Pension Fund 32000
Capital cost of discretionary added years awarded in 200001 funded by the Council 400 04
Capital cost of discretionary added years awarded years before 200001 funded by the Council 28000
17
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
12 REMUNERATION OF EMPLOYEES
121 During 200001 the Council employed staff whose taxable remuneration exceeded pound40000 in the year A breakdown of these employees in bands of pound10000 is as follows
Band
pound
Number of employees
200001
Number of employees
199900
40000 ndash 49999 50000 ndash 59999 60000 ndash 69999 70000 ndash 79999 80000 ndash 89999 90000 ndash 99999 100000 ndash 109999 110000 ndash 119999
75 25 7 2 3 0 0 1
81 25 7 1 4 0 1 0
113 119
13 ASSET MANAGEMENT REVENUE ACCOUNT
Income Capital charges ndash General Fund
ndash Housing Revenue Account Transfer from grants deferred
Expenditure Provision for depreciation External interest charges Finance lease charges
Balance to Consolidated Revenue account
14 MINIMUM REVENUE PROVISION
Non-housing amount ndash 4 of credit ceiling Housing amount ndash 2 of credit ceiling
Minimum Revenue Provision
Amount charged as depreciation Excess of depreciation over MRP
200001 199900 pound000 pound000
(29286) (23694) (76002) (80938) (5065) (3561)
(110353) (108193)
40767) 24357 72614) 72109
38) 251
113419) 96717
3056) (11476)
200001 199900 pound000 pound000
1755) 1657 14480) 14700
16235) 16357
40767) 24357 (24532) (8000)
16235) 16357
18
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
HOUSING REVENUE ACCOUNT
The Housing Revenue Account reflects the statutory requirement under schedule 4 of the Local Government and Housing Act 1989 to account separately for local authority housing provision It shows the major elements of cost in providing and managing the Councilrsquos housing stock and how this expenditure is met from rents subsidy and other income
HOUSING REVENUE ACCOUNT 200001 199900 pound000 pound000
INCOME Rents ndash dwellings (142536) (142649)
ndash non-dwellings (5595) (6158) Charges to tenants (13461) (14374) Housing subsidy (112596) (115936) Interest on balances (2048) (2431) Interest on mortgage advances (200) (258) Other income (13073) (10953)
TOTAL INCOME (289509) (292759)
EXPENDITURE Repairs and maintenance 43188) 46740 Supervision and management 66886) 70543 Rents rates taxes and other charges 2628) 2306 Capital f inancing costs 80246) 83955 Provision for bad or doubtful debts 7780) 9102 Contributions to(from) provisions 2392) (409) Rent rebate payments 74710) 74146 Capital expenditure charged to revenue 5092) 14141
TOTAL EXPENDITURE 282922) 300524
Movement in reserves (6587) 7765
Balance of reserves at the beginning of year (13530) (21295)
Balance of reserves at the end of year (20117) (13530)
Less Earmarked reserves 12626) 12459
General working balances (7491) (1071)
HOUSING TENANTS ACCOUNTS
Arrears at 1st April 30784) 28534 Charges due in the year 148715) 149088 Rent Rebates (68145) (68424) Write off and adjustments (5112) (5665) Cash collected (75728) (72749)
Arrears at 31st March 30514) 30784
19
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
1 HOUSING SUBSIDY
11 Subsidy is payable by the Government towards the provision of local housing in accordance with determinations made under section 20 of the Local Government and Housing Act 1989 It is calculated by reference to a notional account broadly comprising management and maintenance costs (formula based) capital charges and the cost of rent rebates on one hand and income from rents (based on Department of Transport Local Government and the Regions (DTLR) assumed rent levels) and charges for services on the other with subsidy supporting the difference
12 1st April 1996 saw the introduction of a lsquopre-setrsquo regime a process whereby the data used to calculate virtually all subsidy elements are pre-determined by reference to previous yearsrsquo data For example dwelling numbers at 31st March 1999 are used to calculate subsidy elements such as management and maintenance allowance and notional rent income for the f inancial year 200001 Once estimated they cannot be changed except in exceptional circumstances where a major change has occurred in dwelling numbers (ie a change of more than 3000 properties or 10 of total stock)
2 ANALYSIS OF HOUSING STOCK BY TYPE OF DWELLING
Type of dwelling Number of bedrooms 1 2 3+ other
Total 31301 31300
Houses and bungalows 31301 31300
422 424
875 804
3123 3224
0 0
4420 4452
Low rise flats 31301 31300
3540 3607
842 881
458 478
0 0
4840 4966
Medium rise flats 31301 31300
8411 8547
9259 9479
8238 8501
0 0
25908 26527
High rise flats 31301 31300
4502 4735
6556 6657
2517 2563
0 0
13575 13955
Non permanent 31301 31300
0 0
0 0
0 0
57 61
57 61
Multi-occupied 31301 31300
0 0
0 0
0 0
194 194
194 194
Totals 31301 31300
16875 17532 14336 17513 17821 14766
251 255
48994 50155
20
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
3 HOUSING TENANTS ACCOUNTS
51 The arrears position as at 31st March 2001 includes Neighbourhoods Browning EMB hostels and miscellaneous properties It excludes Tenant Management Organisations Bed amp Breakfast and Travellers Sites
4 RECONCILIATION TO THE CONSOLIDATED REVENUE ACCOUNT
poundrsquo000
Gross Expenditure HRA statement Earmarked reserves 31300 Earmarked reserves 31301 Movement in earmarked reserves 200001
Gross Expenditure Consolidated Revenue Account
12459 12626
Gross Income
HRA surplus transferred to the HRA Fund
poundrsquo000
282922)
167) 283089)
(289509)
(6420)
5 Further information relating to the Housing Revenue Account can be obtained from the Councilrsquos Performance Indicators which are published separately
21
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)
))
))
)
)
)
))))))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED BALANCE SHEET
The Consolidated Balance sheet summarises the state of the Councilrsquos affairs as at 31st March 2001 and incorporates the balances on the Councilrsquos revenue and capital accounts consolidated advances and borrowing pool and the Collection Fund The assets and liabilities of the Superannuation Fund and Trust Funds where the Council is not the sole trustee have been excluded
BALANCES AT Fixed assets
Notes 31301 pound000
31301 pound000
31300 pound000
31300 pound000
Operational assets ndash Council dwellings ndash other land and buildings ndash vehicles plant and equipment ndash infrastructure assets ndash community assets ndash Work in progress
1836699) 334538)
6235) 55092) 6532)
187807)
1121681 333974
7797 47758 6453
152283
Non operational assets ndash investment properties
Deferred charges Deferred debtors Deferred debits
1 2 3 4
636)
23617) 2452) 6689)
2427539)
32758)
636
21971 3105 7045
1670582
32121
Total long-term assets 2460297) 1704703
Current Assets ndash stocks and work in progress ndash debtors ndash less provision for bad debts ndash investments
5
6
1875) 145550) (80641) 118070)
184854)
1292 158613 (66150) 114361
208116
Current Liabilities ndash creditors ndash cash and bank
(102075) (6664)
(108739)
(107247) (16329)
(123576)
Total assets less current liabilities 2536412) 1787243
Long term borrowing Deferred liabilities Deferred receipts Deferred credits Grants deferred account Provisions
7 8 9
10 11
12-15
(791849) 0)
(2098) (7264)
(155351) (49063)
(800833) 0
(2567) (8067)
(133504) (50494)
Total assets less liabilities 16 1530787) 791778
Represented by Fixed asset restatement reserve Capital f inancing reserve Usable capital receipts reserve Earmarked reserves Balances ndash General Fund
ndash Housing Revenue AC ndash Collection Fund
17 17 17 17
1268044) 217252)
1807) 24214) 8000)
20117) (8647)
548273 188952
3404 43615 4666
13530 (10662)
Total Equity 1530787 791778
22
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
1 FIXED ASSETS
11 Movement of Fixed Assets 200001
Council Housing
pound000
Other Land amp Building
pound000
Vehicles Plant amp
Equipment pound000
Infrastructure Assets pound000
Community Assets pound000
Investment Properties
pound000
Work in Progress
pound000 TOTAL
pound000
Gross Book Value 01400
Restatements
Revaluations
Additions
Disposals
Gross Book Value 31301
1140709)
768480)
58)
(40726)
1868521)
335057)
2982)
6573)
761)
(5025)
340348)
15651)
(843)
206)
15014)
54095
8833
62928
6453)
(1054)
1133)
6532)
636
636
152283
35524
187807
1704884)
1085)
775053)
46515)
(45751)
2481786)
Accumulated Depreciation bf
Depreciation for Revaluations
and Restatements
Depreciation for the year
Depreciation on assets sold
Depreciation Balance 31301
19028)
(19028)
32359)
(537)
31822)
1083)
4727)
5810)
7854)
(1257)
2182)
8779)
6337
1499
7836 0) 0 0
34302)
(1257)
(19028)
40767)
(537)
54247)
Net Book Value 31301 1836699) 334538) 6235) 55092 6532) 636 187807 2427539)
12 Capital expenditure on the acquisition of land buildings and other tangible assets is shown in additions Expenditure on the construction of new assets is shown in work in progress while under construction and shown as additions to f ixed assets on completion Enhancements and improvements to existing assets are shown as work in progress whilst being carried out and on completion will result in change in valuation rather than classed as an addition Differences between the change in valuation and the cost of these works are transferred to the Fixed Asset Restatement Reserve
13 In preparing for the implementation of Housing Resource Accounting in 200102 an external survey of the stock has revalued Council housing by pound76848 million The main reason for the increase is the improvement in the domestic property market A strong market also discounts the effects of repair liabilities on the assets which compounds the increase in the stock valuation This revaluation will be subject to further review in 200102
14 There have been no impairment losses on f ixed assets that were caused by physical damage or deterioration in the condition of specif ic assets The whole housing stock is valued on an annual basis and any impairment not otherwise identif ied has been absorbed as part of that revaluation Impairments reflecting movements in the general price of properties other than the housing stock have been credited to the Fixed Asset Restatement Reserve
15 Assets relating to former grant maintained schools now foundation schools are not vested in the Council However in accordance with the principles of Financial Reporting Standard 5 it is considered that the assets should be recognised in the Councilrsquos accounts There are four GM schools in the authority but these have not yet been valued and incorporated into the balance sheet
23
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)
))
)
)
))
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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))
)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
))))))))
)
)
)
) )
) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
32 Fixed assets are valued on the basis recommended by CIPFA and in accordance with the Statement of Asset Valuation Principles and Guidance notes issued by The Royal Institution of Chartered Surveyors (RICS) Fixed assets are classif ied into the groupings required by the 2000 Code of Practice on Local Authority Accounting
reg Land operational properties and other operational assets are included in the balance sheet at the lower of net current replacement cost and net realisable value
reg Non-operational assets investment properties and assets that are surplus to requirements are included in the balance sheet at the lower of net current replacement cost and net realisable value
reg Infrastructure assets and community assets are included in the balance sheet at historical cost net of depreciation
33 Revaluations of f ixed assets are undertaken on the basis of a 5-year rolling programme although material changes to asset valuations will be adjusted in the interim period should they occur Any surpluses or deficits from revaluation are taken to the Fixed Asset Restatement Reserve
34 Assets acquired under f inance leases are also capitalised in the Councilrsquos accounts together with the liability to pay future rentals Rental payments under f inance leases are apportioned between the f inance charge and the principal element ie the reduction of the liability to pay future rentals The f inance element of rentals is charged to the Asset Management Revenue Account The Council has no f inance leases at this time
35 Rentals payable under operating leases are charged to revenue on an accruals basis
36 Income from the disposal of f ixed assets is accounted for on an accrual basis Such income that is not reserved for the repayment of external loans and forms part of the capital f inancing reserve and has not been used is included in the balance sheet as usable capital receipts
DEPRECIATION
37 Depreciation is provided for on all f ixed assets with a f inite useful life (which can be determined at the time of acquisition or revaluation) according to the following policy
reg all assets are charged with depreciation unless the amount of depreciation is immaterial
reg newly acquired assets are depreciated from the year following acquisition although assets in the course of construction are not depreciated until they are brought into use and
reg depreciation is calculated on a straight-line basis
CHARGES TO REVENUE
38 All Council accounts are charged with a capital charge for all f ixed assets used in the provision of services The total charge covers the annual provision for depreciation plus a capital f inancing charge determined by applying a specif ied notional rate of interest to net asset values The charge made to the Housing Revenue Account is an amount equivalent to the statutory capital f inancing charges
9
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
39 The Asset Management Revenue Account contains the reversing entry for these transactions thereby ensuring there is no overall net effect on the Accounts
DEFERRED CHARGES
310 Deferred charges represent expenditure that may properly be capitalised but does not result in the acquisition or increased value of a tangible f ixed asset Deferred charges are written back to revenue over a period not exceeding f ive years
311 Where the deferred charge forms part of a phased project or part of a bid for external or joint f inance amortisation to revenue will not commence until completion of the project
GOVERNMENT GRANTS AND CONTRIBUTIONS
312 Where the acquisition of a f ixed asset is f inanced either wholly or in part by a government grant or other contribution the amount of the grant or contribution is credited initially to the grants deferred account Amounts are released to the Asset Management Revenue Account over the useful life of the asset to match the depreciation charged on the asset to which the grant relates
4 RELATED PARTY TRANSACTIONS
41 The Council is required to disclose details of its f inancial relationship with related third parties This has been defined as where the related party has or is perceived to have real influence over any transaction between the parties
42 In addition to maintaining the register of membersrsquo interests the Council has obtained specif ic declarations from councillors ex councillors and chief off icers for the f inancial year 200001 Of the 79 declarations requested 9 councillors were members of various local voluntary organisations receiving grant aid totalling pound566000 from the Council in 200001 All of these transactions are with the Council There were no transactions involving central government joint ventures joint venture parties nor other bodies precepting on the Council Tax A summary of the transactions is available separately
43 2 councillors have not returned declarations
44 The Council register of membersrsquo interests is available for inspection together with their declarations of any related party transactions at Peckham Town Hall
5 GRANT CLAIMS
51 The Accounts are prepared on the basis of accruals for claims of grants from central government At the time of signing the Accounts a number of end-of-year grant claims had not been f inalised including material claims such as Housing Subsidy Housing Benefits Subsidy Asylum Seekers and others The Accounts are therefore presented using the best estimates available Any audit amendments to these claims may have a material effect on the Accounts presented
10
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)
)
)
)
)
)
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)
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED REVENUE ACCOUNT
This account shows the net spending on the Councilrsquos services It shows how this revenue was f inanced and transfers tofrom reserves
200001 199900 Notes Expenditure Income Net Net
Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Education 217919 (79784) 138135) 127451 Early years 1 11368 (2345) 9023) 8977 Social Services 154289 (60037) 94252) 91657 Housing Services 65183 (45498) 19685) 19129 Highways and Transportation 10666 (1386) 9280) 12406 Other services ndash Leisure services 28346 (3155) 25191) 26932 ndash Waste Management 9717 (3861) 5856) 5501 ndash Environmental Health 4267 (652) 3615) 4374 ndash Street Cleansing 4151 (22) 4129) 3725 ndash Planning amp Regeneration 2 19343 (11591) 7752) 9390 ndash Other 3 41783 (24215) 17568) 15973
Corporate Management 4742 0 4742) 4027 Unallocated central overheads 4 9379 0 9379) 8806
Net Cost of General Fund Services 5 581153 (232546) 348607) 338348
Housing Revenue Account 283089 (289509) (6420) 7171
Net Cost of Services 6-12 864242 (522055) 342187) 345519
Net (surplus)loss on internal trading accounts 1284) (580) Interest Receivable (4071) (2814) Transfers to(from) AMRA 13 3056) (11476) Excess of depreciation over MRP 14 (24532) (8000) Deferred Credit (803) (3484) Amounts due to precepting authorities 11720) 10131
Net Operating Expenditure 328841) 329296
Appropriations HRA deficit transferred from the HRA Fund 6420) (7171) Contributions to(from) earmarked reserves (10967) (3857) Contributions to(from) capital reserves ndash Financing capital expenditure 82) 1686 ndash Deferred Charges (8061) (7385) ndash Deferred Grants 5065) 3686 ndash Leasing Adjustment 0) 1624
Amounts to be met from Government Grants amp Taxation 321380) 317879
Sources of Finance Council Tax payers (70864) (68157) Deficit from previous years Collection fund 4006) 2089 General Government Grant (193467) (192011) Contributions from non domestic pool (64389) (56859) Other 0) 0
Net General Fund (Surplus)Deficit (3334) 2941
Balance Brought Forward (4666) (7607)
Balance Carried Forward (8000) (4666)
11
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
1 EARLY YEARS EXPENDITURE
11 Expenditure on Early Years is controlled by a joint committee Expenditure of pound6570k (pound6527k in 199900) was incurred under Social Service powers and pound2453k (pound2450k in 199900) was incurred under Education powers
2 BUILDING CONTROL FEE EARNING ACCOUNT (BCFE ACCOUNT)
21 The Local Authority Building Control Charging Regulations require the disclosure of information regarding the setting of charges for the administration of the building control function namely income expenditure and net surplus or deficit These regulations require local authorities to break even on their building control account over a three-year period
22 Certain activities carried out by the building control service is either non-chargeable or outside the remit of the regulations The statement below therefore splits the BCFE account into chargeable and non-chargeable activities
Chargeable Non Total Chargeable Building
Control pound pound pound
Expenditure Employees 532383) 171864) 704247) Premises 85511) 17998) 103509) Transport 16830) 6473) 23303) Supplies amp Services 56344) 111231) 167575) Support Services 71400) 17850) 89250)
Total Expenditure 762468) 325416) 1087884)
Income Building Control Fees (1058141) (1058141) Other Income (455) (97132) (97587) Deferred Income transfers (393896) (393896)
Total Income (1452492) (97132) (1549624)
Net Expenditure(Income) for 200001 (690024) 228284) (461740) Balance from 199900 (14917) 215653) 200736) Transfer To Deferred Income 412228) 412228)
(SURPLUS)DEFICIT (292713) 443937) 151224)
3 MEMBERSrsquo ALLOWANCES
31 The amount of membersrsquo allowances paid in the f inancial year 200001 was pound905320 (pound434306 in 199900)
12
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
4 UNALLOCATED CENTRAL OVERHEADS
41 The Best Value Accounting Code of Practice requires the disclosure of Unallocated Central Overheads The relevant costs can be identif ied as
poundrsquo000
London Pension Fund Authority levy 1571 Contribution to Pension Fund deficit 6499 Added years pension costs 154 Unused shares of IT facilities 1155
Total 9379
5 BEST VALUE ACCOUNTING
51 The Best Value Accounting Code of Practice has introduced a new reporting requirement for the f irst time in 200001 This presents an alternative analysis of the cost of General Fund services to be consistent with the principles of the Best Value regime At the detailed level it permits improved comparisons between local authorities as well as with other providers The implementation of Best Value Accounting in the Councilrsquos Accounts is not yet fully compliant with the Code of Practice partly due to the late issue of the detailed disclosure requirements under the Code of Practice
Education Early years Social Services Housing Services Highways Roads and Transportation Cultural Environmental and Planning Central Services
Net cost of General Fund Services
200001 199900 Gross Income Net Net
Expenditure Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
210455 (79014) 131441 120803 11368 (2345) 9023 8977
161763 (60817) 100946 98305 65183 (45498) 19685 19129 10666 (1386) 9280 12406 68450 (22032) 46418 49922 53268 (21454) 31814 28806
581153 (232546) 348607 338348
52 Central Services includes a number of extraordinary items and accounting transactions as well as service costs not allocated to specif ic services under BVACOP These extraordinary items include pound6343M as a corporate provision for bad debt write-off
13
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)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
53 Best Value Accounting requires the disclosure of turnover and net profit for all internal trading accounts These are listed below
Turnover (Profit)Loss Turnover (Profit)Loss 200001 200001 199900 199900
poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Building (12700) 246) (18719) 478 Highways (3091) (130) (1989) (66) Refuse (4386) (34) (4029) (134) Catering (9146) 0) (2096) 82 Cleanteam (2958) (125) (3026) (135) Greenteam (1049) (10) (1010) (28) Vehicle Management (Fleet) (3402) (236) (6143) (237) Building Design services (4771) (227) (5491) (150) Legal services (3228) (149) (3061) (215) Payroll amp Pensions (4) 0) (1004) 295 Passenger Services (3191) (80) 0 0 Recruitment (3100) (295) (5764) (305) Community Services (336) 0) (840) (37) Direct Image (153) 0) (1553) 42 Construction 123) 579) (1922) (37) DSO departmental overheads (13) 407) 0 0 Housing Management (16484) (20) (15164) (42) Financial Management Service (11054) 1320) (16121) 3 Personnel Management Service (2264) 3) (2054) 290 Information Technology (5225) 0) (6145) 60 Law amp Administration (7717) 15) (7660) 112 Social Services ndash Orchard Lodge (6052) 359) (6597) 39 Parking Services (5991) (1803) (6055) (1449)
Total All Trading Accounts (106192) (180) (116443) (1434)
6 COMMERCIAL INCOME
61 The Council undertook commercial refuse collection in addition to its statutory refuse collection In 200001 a profit of pound395k (pound129k 199900) occurred on a turnover of pound2252k (pound2026k 199900)
62 The Council operates a number of industrial estates in the area These produced an income of pound2054k (pound2267k in 199900) and expenditure of pound2802k (pound2879k in 199900)
63 The Council also rents out commercial properties These produced an income of pound2200k (pound1568k in 199900) and expenditure of pound4253k (pound3662k in 199900)
64 The Council operates a Parking Trading Account In 200001 parking generated a surplus of pound1803k (pound1449k in 199900) The surplus has been fully applied to meet other transport costs of off-street parking pound1961k road maintenance pound960k and street lighting pound652k (respectively pound218k pound500k and pound731k in 199900) There is no residual balance brought forward or carried forward as any surplus on the account is fully applied to appropriate purposes in the year it arises
14
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
7 LIABILITY IN RESPECT OF LEASED ASSETS
71 The Council has a number of assets that have been provided through lease agreements The values of these payments in 200001 along with the future payments due are shown in the table below
200001 199900 pound000 pound000
Cost of repayments in 200001 Operating leases 1509 1816 Hire purchase and other leases 38 2341
1547 4157
Future liability to payments on agreements entered into as at 31st March 2001 Operating leases 421 493 Hire purchase and other leases 38 38
459 531
8 PUBLICITY
81 The Councilrsquos spending on publicity is set out below under the requirements of section 5(1) of the Local Government Act 1986
Recruitment advertising Council newspapers and other publications Consultations and other publicity
200001 199900 pound pound
849742 814426 223939 217589
1656525 1502268
2730206 2534283
15
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
9 SECTION 137 LOCAL GOVERNMENT ACT 1972
91 Section 137 of the Local Government Act 1972 empowers local authorities subject to various conditions and limits to incur expenditure which in their opinion is in the interest of their area or any part of it or all or some of its inhabitants Under this Section local authorities are required to account separately for such expenditure
92 Section 137 was repealed by the Local Government Act 2000 Section 8 with effect from October 2000 The statutory disclosure requirement therefore only applies for expenditure incurred in the period to September 2000 However for completeness the table below shows expenditure incurred on Section 137 activities for the whole of 200001 This information will not be disclosed from 200102
200001 199900 pound pound
Strategic Services 35040 40435 Social Services 152807 150697 Administration costs 10900 10634
TOTAL EXPENDITURE 198747 201766
SECTION 137 LIMIT 837445 818275
The majority of this expenditure was incurred on grants to various organisations
10 LOCAL AUTHORITY (GOODS AND SERVICES) ACT 1970
101 There were no services provided to other authorities under this Act in 200001
11 EMPLOYEES PENSION COSTS
111 Teachersrsquo pension costs In 200001 the Council paid pound1382 million to the Teachers Pensions Agency in respect of teachersrsquo pension costs which represents 74 of teachersrsquo pensionable pay In addition the Council is responsible for all pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound34k
112 Employees who were transferred from the GLC or ILEA In 200001 the Council paid pound0408 million to the London Pension Fund Authority in respect of the pension costs for former employees of the GLC or ILEA This represents 157 of pensionable pay In addition the Council is responsible for pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound38k
16
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
113 Other employeesrsquo pension costs In 200001 the Council paid an employer contribution of pound1673 million into the Pension Fund representing 164 of pensionable pay The proportion of this contribution which was estimated by the actuary to be attributable to current employeesrsquo liabilities (87) has been charged to the relevant service and the remainder in respect of past employees has been charged as a corporate cost In addition the Council made a one off additional lump sum contribution of pound24 million The contribution rate is determined by the Fundrsquos actuary based on triennial valuations the last full review on which these rates were based being at 31398 Under Pension Fund regulations contribution rates are set to meet the overall liabilities of the Fund In addition the Council is responsible for all pension payments relating to added years benefits it has awarded together with related increases In 200001 these amounted to pound10 million representing 10 of pensionable pay
114 The triennial revaluation of the Fund took place as at 31398 Based on this valuation and advice from the actuary the pension costs it would have been necessary to provide for in the year in accordance with SSAP 24 lsquoAccounting for pension costsrsquo are pound14 million representing 137 of pensionable pay
115 The Council may make discretionary increases to pension entitlements funded either by the Council or the Pension Fund The capital costs of the increases made in the year and arising from earlier years against which payments are still being made are identif ied as
poundrsquo000 of total pensionable
pay
Capital cost of discretionary added years awarded in 200001 funded by the Pension Fund 600 06
Capital cost of discretionary added years awarded years before 200001 funded by the Pension Fund 32000
Capital cost of discretionary added years awarded in 200001 funded by the Council 400 04
Capital cost of discretionary added years awarded years before 200001 funded by the Council 28000
17
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
12 REMUNERATION OF EMPLOYEES
121 During 200001 the Council employed staff whose taxable remuneration exceeded pound40000 in the year A breakdown of these employees in bands of pound10000 is as follows
Band
pound
Number of employees
200001
Number of employees
199900
40000 ndash 49999 50000 ndash 59999 60000 ndash 69999 70000 ndash 79999 80000 ndash 89999 90000 ndash 99999 100000 ndash 109999 110000 ndash 119999
75 25 7 2 3 0 0 1
81 25 7 1 4 0 1 0
113 119
13 ASSET MANAGEMENT REVENUE ACCOUNT
Income Capital charges ndash General Fund
ndash Housing Revenue Account Transfer from grants deferred
Expenditure Provision for depreciation External interest charges Finance lease charges
Balance to Consolidated Revenue account
14 MINIMUM REVENUE PROVISION
Non-housing amount ndash 4 of credit ceiling Housing amount ndash 2 of credit ceiling
Minimum Revenue Provision
Amount charged as depreciation Excess of depreciation over MRP
200001 199900 pound000 pound000
(29286) (23694) (76002) (80938) (5065) (3561)
(110353) (108193)
40767) 24357 72614) 72109
38) 251
113419) 96717
3056) (11476)
200001 199900 pound000 pound000
1755) 1657 14480) 14700
16235) 16357
40767) 24357 (24532) (8000)
16235) 16357
18
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
HOUSING REVENUE ACCOUNT
The Housing Revenue Account reflects the statutory requirement under schedule 4 of the Local Government and Housing Act 1989 to account separately for local authority housing provision It shows the major elements of cost in providing and managing the Councilrsquos housing stock and how this expenditure is met from rents subsidy and other income
HOUSING REVENUE ACCOUNT 200001 199900 pound000 pound000
INCOME Rents ndash dwellings (142536) (142649)
ndash non-dwellings (5595) (6158) Charges to tenants (13461) (14374) Housing subsidy (112596) (115936) Interest on balances (2048) (2431) Interest on mortgage advances (200) (258) Other income (13073) (10953)
TOTAL INCOME (289509) (292759)
EXPENDITURE Repairs and maintenance 43188) 46740 Supervision and management 66886) 70543 Rents rates taxes and other charges 2628) 2306 Capital f inancing costs 80246) 83955 Provision for bad or doubtful debts 7780) 9102 Contributions to(from) provisions 2392) (409) Rent rebate payments 74710) 74146 Capital expenditure charged to revenue 5092) 14141
TOTAL EXPENDITURE 282922) 300524
Movement in reserves (6587) 7765
Balance of reserves at the beginning of year (13530) (21295)
Balance of reserves at the end of year (20117) (13530)
Less Earmarked reserves 12626) 12459
General working balances (7491) (1071)
HOUSING TENANTS ACCOUNTS
Arrears at 1st April 30784) 28534 Charges due in the year 148715) 149088 Rent Rebates (68145) (68424) Write off and adjustments (5112) (5665) Cash collected (75728) (72749)
Arrears at 31st March 30514) 30784
19
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
1 HOUSING SUBSIDY
11 Subsidy is payable by the Government towards the provision of local housing in accordance with determinations made under section 20 of the Local Government and Housing Act 1989 It is calculated by reference to a notional account broadly comprising management and maintenance costs (formula based) capital charges and the cost of rent rebates on one hand and income from rents (based on Department of Transport Local Government and the Regions (DTLR) assumed rent levels) and charges for services on the other with subsidy supporting the difference
12 1st April 1996 saw the introduction of a lsquopre-setrsquo regime a process whereby the data used to calculate virtually all subsidy elements are pre-determined by reference to previous yearsrsquo data For example dwelling numbers at 31st March 1999 are used to calculate subsidy elements such as management and maintenance allowance and notional rent income for the f inancial year 200001 Once estimated they cannot be changed except in exceptional circumstances where a major change has occurred in dwelling numbers (ie a change of more than 3000 properties or 10 of total stock)
2 ANALYSIS OF HOUSING STOCK BY TYPE OF DWELLING
Type of dwelling Number of bedrooms 1 2 3+ other
Total 31301 31300
Houses and bungalows 31301 31300
422 424
875 804
3123 3224
0 0
4420 4452
Low rise flats 31301 31300
3540 3607
842 881
458 478
0 0
4840 4966
Medium rise flats 31301 31300
8411 8547
9259 9479
8238 8501
0 0
25908 26527
High rise flats 31301 31300
4502 4735
6556 6657
2517 2563
0 0
13575 13955
Non permanent 31301 31300
0 0
0 0
0 0
57 61
57 61
Multi-occupied 31301 31300
0 0
0 0
0 0
194 194
194 194
Totals 31301 31300
16875 17532 14336 17513 17821 14766
251 255
48994 50155
20
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
3 HOUSING TENANTS ACCOUNTS
51 The arrears position as at 31st March 2001 includes Neighbourhoods Browning EMB hostels and miscellaneous properties It excludes Tenant Management Organisations Bed amp Breakfast and Travellers Sites
4 RECONCILIATION TO THE CONSOLIDATED REVENUE ACCOUNT
poundrsquo000
Gross Expenditure HRA statement Earmarked reserves 31300 Earmarked reserves 31301 Movement in earmarked reserves 200001
Gross Expenditure Consolidated Revenue Account
12459 12626
Gross Income
HRA surplus transferred to the HRA Fund
poundrsquo000
282922)
167) 283089)
(289509)
(6420)
5 Further information relating to the Housing Revenue Account can be obtained from the Councilrsquos Performance Indicators which are published separately
21
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED BALANCE SHEET
The Consolidated Balance sheet summarises the state of the Councilrsquos affairs as at 31st March 2001 and incorporates the balances on the Councilrsquos revenue and capital accounts consolidated advances and borrowing pool and the Collection Fund The assets and liabilities of the Superannuation Fund and Trust Funds where the Council is not the sole trustee have been excluded
BALANCES AT Fixed assets
Notes 31301 pound000
31301 pound000
31300 pound000
31300 pound000
Operational assets ndash Council dwellings ndash other land and buildings ndash vehicles plant and equipment ndash infrastructure assets ndash community assets ndash Work in progress
1836699) 334538)
6235) 55092) 6532)
187807)
1121681 333974
7797 47758 6453
152283
Non operational assets ndash investment properties
Deferred charges Deferred debtors Deferred debits
1 2 3 4
636)
23617) 2452) 6689)
2427539)
32758)
636
21971 3105 7045
1670582
32121
Total long-term assets 2460297) 1704703
Current Assets ndash stocks and work in progress ndash debtors ndash less provision for bad debts ndash investments
5
6
1875) 145550) (80641) 118070)
184854)
1292 158613 (66150) 114361
208116
Current Liabilities ndash creditors ndash cash and bank
(102075) (6664)
(108739)
(107247) (16329)
(123576)
Total assets less current liabilities 2536412) 1787243
Long term borrowing Deferred liabilities Deferred receipts Deferred credits Grants deferred account Provisions
7 8 9
10 11
12-15
(791849) 0)
(2098) (7264)
(155351) (49063)
(800833) 0
(2567) (8067)
(133504) (50494)
Total assets less liabilities 16 1530787) 791778
Represented by Fixed asset restatement reserve Capital f inancing reserve Usable capital receipts reserve Earmarked reserves Balances ndash General Fund
ndash Housing Revenue AC ndash Collection Fund
17 17 17 17
1268044) 217252)
1807) 24214) 8000)
20117) (8647)
548273 188952
3404 43615 4666
13530 (10662)
Total Equity 1530787 791778
22
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
1 FIXED ASSETS
11 Movement of Fixed Assets 200001
Council Housing
pound000
Other Land amp Building
pound000
Vehicles Plant amp
Equipment pound000
Infrastructure Assets pound000
Community Assets pound000
Investment Properties
pound000
Work in Progress
pound000 TOTAL
pound000
Gross Book Value 01400
Restatements
Revaluations
Additions
Disposals
Gross Book Value 31301
1140709)
768480)
58)
(40726)
1868521)
335057)
2982)
6573)
761)
(5025)
340348)
15651)
(843)
206)
15014)
54095
8833
62928
6453)
(1054)
1133)
6532)
636
636
152283
35524
187807
1704884)
1085)
775053)
46515)
(45751)
2481786)
Accumulated Depreciation bf
Depreciation for Revaluations
and Restatements
Depreciation for the year
Depreciation on assets sold
Depreciation Balance 31301
19028)
(19028)
32359)
(537)
31822)
1083)
4727)
5810)
7854)
(1257)
2182)
8779)
6337
1499
7836 0) 0 0
34302)
(1257)
(19028)
40767)
(537)
54247)
Net Book Value 31301 1836699) 334538) 6235) 55092 6532) 636 187807 2427539)
12 Capital expenditure on the acquisition of land buildings and other tangible assets is shown in additions Expenditure on the construction of new assets is shown in work in progress while under construction and shown as additions to f ixed assets on completion Enhancements and improvements to existing assets are shown as work in progress whilst being carried out and on completion will result in change in valuation rather than classed as an addition Differences between the change in valuation and the cost of these works are transferred to the Fixed Asset Restatement Reserve
13 In preparing for the implementation of Housing Resource Accounting in 200102 an external survey of the stock has revalued Council housing by pound76848 million The main reason for the increase is the improvement in the domestic property market A strong market also discounts the effects of repair liabilities on the assets which compounds the increase in the stock valuation This revaluation will be subject to further review in 200102
14 There have been no impairment losses on f ixed assets that were caused by physical damage or deterioration in the condition of specif ic assets The whole housing stock is valued on an annual basis and any impairment not otherwise identif ied has been absorbed as part of that revaluation Impairments reflecting movements in the general price of properties other than the housing stock have been credited to the Fixed Asset Restatement Reserve
15 Assets relating to former grant maintained schools now foundation schools are not vested in the Council However in accordance with the principles of Financial Reporting Standard 5 it is considered that the assets should be recognised in the Councilrsquos accounts There are four GM schools in the authority but these have not yet been valued and incorporated into the balance sheet
23
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
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)
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
))))))
)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
STATEMENT OF ACCOUNTING POLICIES
39 The Asset Management Revenue Account contains the reversing entry for these transactions thereby ensuring there is no overall net effect on the Accounts
DEFERRED CHARGES
310 Deferred charges represent expenditure that may properly be capitalised but does not result in the acquisition or increased value of a tangible f ixed asset Deferred charges are written back to revenue over a period not exceeding f ive years
311 Where the deferred charge forms part of a phased project or part of a bid for external or joint f inance amortisation to revenue will not commence until completion of the project
GOVERNMENT GRANTS AND CONTRIBUTIONS
312 Where the acquisition of a f ixed asset is f inanced either wholly or in part by a government grant or other contribution the amount of the grant or contribution is credited initially to the grants deferred account Amounts are released to the Asset Management Revenue Account over the useful life of the asset to match the depreciation charged on the asset to which the grant relates
4 RELATED PARTY TRANSACTIONS
41 The Council is required to disclose details of its f inancial relationship with related third parties This has been defined as where the related party has or is perceived to have real influence over any transaction between the parties
42 In addition to maintaining the register of membersrsquo interests the Council has obtained specif ic declarations from councillors ex councillors and chief off icers for the f inancial year 200001 Of the 79 declarations requested 9 councillors were members of various local voluntary organisations receiving grant aid totalling pound566000 from the Council in 200001 All of these transactions are with the Council There were no transactions involving central government joint ventures joint venture parties nor other bodies precepting on the Council Tax A summary of the transactions is available separately
43 2 councillors have not returned declarations
44 The Council register of membersrsquo interests is available for inspection together with their declarations of any related party transactions at Peckham Town Hall
5 GRANT CLAIMS
51 The Accounts are prepared on the basis of accruals for claims of grants from central government At the time of signing the Accounts a number of end-of-year grant claims had not been f inalised including material claims such as Housing Subsidy Housing Benefits Subsidy Asylum Seekers and others The Accounts are therefore presented using the best estimates available Any audit amendments to these claims may have a material effect on the Accounts presented
10
)))))
))))))
) )) )
)
)
)
)
)
)
))
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED REVENUE ACCOUNT
This account shows the net spending on the Councilrsquos services It shows how this revenue was f inanced and transfers tofrom reserves
200001 199900 Notes Expenditure Income Net Net
Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Education 217919 (79784) 138135) 127451 Early years 1 11368 (2345) 9023) 8977 Social Services 154289 (60037) 94252) 91657 Housing Services 65183 (45498) 19685) 19129 Highways and Transportation 10666 (1386) 9280) 12406 Other services ndash Leisure services 28346 (3155) 25191) 26932 ndash Waste Management 9717 (3861) 5856) 5501 ndash Environmental Health 4267 (652) 3615) 4374 ndash Street Cleansing 4151 (22) 4129) 3725 ndash Planning amp Regeneration 2 19343 (11591) 7752) 9390 ndash Other 3 41783 (24215) 17568) 15973
Corporate Management 4742 0 4742) 4027 Unallocated central overheads 4 9379 0 9379) 8806
Net Cost of General Fund Services 5 581153 (232546) 348607) 338348
Housing Revenue Account 283089 (289509) (6420) 7171
Net Cost of Services 6-12 864242 (522055) 342187) 345519
Net (surplus)loss on internal trading accounts 1284) (580) Interest Receivable (4071) (2814) Transfers to(from) AMRA 13 3056) (11476) Excess of depreciation over MRP 14 (24532) (8000) Deferred Credit (803) (3484) Amounts due to precepting authorities 11720) 10131
Net Operating Expenditure 328841) 329296
Appropriations HRA deficit transferred from the HRA Fund 6420) (7171) Contributions to(from) earmarked reserves (10967) (3857) Contributions to(from) capital reserves ndash Financing capital expenditure 82) 1686 ndash Deferred Charges (8061) (7385) ndash Deferred Grants 5065) 3686 ndash Leasing Adjustment 0) 1624
Amounts to be met from Government Grants amp Taxation 321380) 317879
Sources of Finance Council Tax payers (70864) (68157) Deficit from previous years Collection fund 4006) 2089 General Government Grant (193467) (192011) Contributions from non domestic pool (64389) (56859) Other 0) 0
Net General Fund (Surplus)Deficit (3334) 2941
Balance Brought Forward (4666) (7607)
Balance Carried Forward (8000) (4666)
11
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
1 EARLY YEARS EXPENDITURE
11 Expenditure on Early Years is controlled by a joint committee Expenditure of pound6570k (pound6527k in 199900) was incurred under Social Service powers and pound2453k (pound2450k in 199900) was incurred under Education powers
2 BUILDING CONTROL FEE EARNING ACCOUNT (BCFE ACCOUNT)
21 The Local Authority Building Control Charging Regulations require the disclosure of information regarding the setting of charges for the administration of the building control function namely income expenditure and net surplus or deficit These regulations require local authorities to break even on their building control account over a three-year period
22 Certain activities carried out by the building control service is either non-chargeable or outside the remit of the regulations The statement below therefore splits the BCFE account into chargeable and non-chargeable activities
Chargeable Non Total Chargeable Building
Control pound pound pound
Expenditure Employees 532383) 171864) 704247) Premises 85511) 17998) 103509) Transport 16830) 6473) 23303) Supplies amp Services 56344) 111231) 167575) Support Services 71400) 17850) 89250)
Total Expenditure 762468) 325416) 1087884)
Income Building Control Fees (1058141) (1058141) Other Income (455) (97132) (97587) Deferred Income transfers (393896) (393896)
Total Income (1452492) (97132) (1549624)
Net Expenditure(Income) for 200001 (690024) 228284) (461740) Balance from 199900 (14917) 215653) 200736) Transfer To Deferred Income 412228) 412228)
(SURPLUS)DEFICIT (292713) 443937) 151224)
3 MEMBERSrsquo ALLOWANCES
31 The amount of membersrsquo allowances paid in the f inancial year 200001 was pound905320 (pound434306 in 199900)
12
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
4 UNALLOCATED CENTRAL OVERHEADS
41 The Best Value Accounting Code of Practice requires the disclosure of Unallocated Central Overheads The relevant costs can be identif ied as
poundrsquo000
London Pension Fund Authority levy 1571 Contribution to Pension Fund deficit 6499 Added years pension costs 154 Unused shares of IT facilities 1155
Total 9379
5 BEST VALUE ACCOUNTING
51 The Best Value Accounting Code of Practice has introduced a new reporting requirement for the f irst time in 200001 This presents an alternative analysis of the cost of General Fund services to be consistent with the principles of the Best Value regime At the detailed level it permits improved comparisons between local authorities as well as with other providers The implementation of Best Value Accounting in the Councilrsquos Accounts is not yet fully compliant with the Code of Practice partly due to the late issue of the detailed disclosure requirements under the Code of Practice
Education Early years Social Services Housing Services Highways Roads and Transportation Cultural Environmental and Planning Central Services
Net cost of General Fund Services
200001 199900 Gross Income Net Net
Expenditure Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
210455 (79014) 131441 120803 11368 (2345) 9023 8977
161763 (60817) 100946 98305 65183 (45498) 19685 19129 10666 (1386) 9280 12406 68450 (22032) 46418 49922 53268 (21454) 31814 28806
581153 (232546) 348607 338348
52 Central Services includes a number of extraordinary items and accounting transactions as well as service costs not allocated to specif ic services under BVACOP These extraordinary items include pound6343M as a corporate provision for bad debt write-off
13
)
)
)) )
)
) )
)))))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
53 Best Value Accounting requires the disclosure of turnover and net profit for all internal trading accounts These are listed below
Turnover (Profit)Loss Turnover (Profit)Loss 200001 200001 199900 199900
poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Building (12700) 246) (18719) 478 Highways (3091) (130) (1989) (66) Refuse (4386) (34) (4029) (134) Catering (9146) 0) (2096) 82 Cleanteam (2958) (125) (3026) (135) Greenteam (1049) (10) (1010) (28) Vehicle Management (Fleet) (3402) (236) (6143) (237) Building Design services (4771) (227) (5491) (150) Legal services (3228) (149) (3061) (215) Payroll amp Pensions (4) 0) (1004) 295 Passenger Services (3191) (80) 0 0 Recruitment (3100) (295) (5764) (305) Community Services (336) 0) (840) (37) Direct Image (153) 0) (1553) 42 Construction 123) 579) (1922) (37) DSO departmental overheads (13) 407) 0 0 Housing Management (16484) (20) (15164) (42) Financial Management Service (11054) 1320) (16121) 3 Personnel Management Service (2264) 3) (2054) 290 Information Technology (5225) 0) (6145) 60 Law amp Administration (7717) 15) (7660) 112 Social Services ndash Orchard Lodge (6052) 359) (6597) 39 Parking Services (5991) (1803) (6055) (1449)
Total All Trading Accounts (106192) (180) (116443) (1434)
6 COMMERCIAL INCOME
61 The Council undertook commercial refuse collection in addition to its statutory refuse collection In 200001 a profit of pound395k (pound129k 199900) occurred on a turnover of pound2252k (pound2026k 199900)
62 The Council operates a number of industrial estates in the area These produced an income of pound2054k (pound2267k in 199900) and expenditure of pound2802k (pound2879k in 199900)
63 The Council also rents out commercial properties These produced an income of pound2200k (pound1568k in 199900) and expenditure of pound4253k (pound3662k in 199900)
64 The Council operates a Parking Trading Account In 200001 parking generated a surplus of pound1803k (pound1449k in 199900) The surplus has been fully applied to meet other transport costs of off-street parking pound1961k road maintenance pound960k and street lighting pound652k (respectively pound218k pound500k and pound731k in 199900) There is no residual balance brought forward or carried forward as any surplus on the account is fully applied to appropriate purposes in the year it arises
14
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
7 LIABILITY IN RESPECT OF LEASED ASSETS
71 The Council has a number of assets that have been provided through lease agreements The values of these payments in 200001 along with the future payments due are shown in the table below
200001 199900 pound000 pound000
Cost of repayments in 200001 Operating leases 1509 1816 Hire purchase and other leases 38 2341
1547 4157
Future liability to payments on agreements entered into as at 31st March 2001 Operating leases 421 493 Hire purchase and other leases 38 38
459 531
8 PUBLICITY
81 The Councilrsquos spending on publicity is set out below under the requirements of section 5(1) of the Local Government Act 1986
Recruitment advertising Council newspapers and other publications Consultations and other publicity
200001 199900 pound pound
849742 814426 223939 217589
1656525 1502268
2730206 2534283
15
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
9 SECTION 137 LOCAL GOVERNMENT ACT 1972
91 Section 137 of the Local Government Act 1972 empowers local authorities subject to various conditions and limits to incur expenditure which in their opinion is in the interest of their area or any part of it or all or some of its inhabitants Under this Section local authorities are required to account separately for such expenditure
92 Section 137 was repealed by the Local Government Act 2000 Section 8 with effect from October 2000 The statutory disclosure requirement therefore only applies for expenditure incurred in the period to September 2000 However for completeness the table below shows expenditure incurred on Section 137 activities for the whole of 200001 This information will not be disclosed from 200102
200001 199900 pound pound
Strategic Services 35040 40435 Social Services 152807 150697 Administration costs 10900 10634
TOTAL EXPENDITURE 198747 201766
SECTION 137 LIMIT 837445 818275
The majority of this expenditure was incurred on grants to various organisations
10 LOCAL AUTHORITY (GOODS AND SERVICES) ACT 1970
101 There were no services provided to other authorities under this Act in 200001
11 EMPLOYEES PENSION COSTS
111 Teachersrsquo pension costs In 200001 the Council paid pound1382 million to the Teachers Pensions Agency in respect of teachersrsquo pension costs which represents 74 of teachersrsquo pensionable pay In addition the Council is responsible for all pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound34k
112 Employees who were transferred from the GLC or ILEA In 200001 the Council paid pound0408 million to the London Pension Fund Authority in respect of the pension costs for former employees of the GLC or ILEA This represents 157 of pensionable pay In addition the Council is responsible for pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound38k
16
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
113 Other employeesrsquo pension costs In 200001 the Council paid an employer contribution of pound1673 million into the Pension Fund representing 164 of pensionable pay The proportion of this contribution which was estimated by the actuary to be attributable to current employeesrsquo liabilities (87) has been charged to the relevant service and the remainder in respect of past employees has been charged as a corporate cost In addition the Council made a one off additional lump sum contribution of pound24 million The contribution rate is determined by the Fundrsquos actuary based on triennial valuations the last full review on which these rates were based being at 31398 Under Pension Fund regulations contribution rates are set to meet the overall liabilities of the Fund In addition the Council is responsible for all pension payments relating to added years benefits it has awarded together with related increases In 200001 these amounted to pound10 million representing 10 of pensionable pay
114 The triennial revaluation of the Fund took place as at 31398 Based on this valuation and advice from the actuary the pension costs it would have been necessary to provide for in the year in accordance with SSAP 24 lsquoAccounting for pension costsrsquo are pound14 million representing 137 of pensionable pay
115 The Council may make discretionary increases to pension entitlements funded either by the Council or the Pension Fund The capital costs of the increases made in the year and arising from earlier years against which payments are still being made are identif ied as
poundrsquo000 of total pensionable
pay
Capital cost of discretionary added years awarded in 200001 funded by the Pension Fund 600 06
Capital cost of discretionary added years awarded years before 200001 funded by the Pension Fund 32000
Capital cost of discretionary added years awarded in 200001 funded by the Council 400 04
Capital cost of discretionary added years awarded years before 200001 funded by the Council 28000
17
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)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
12 REMUNERATION OF EMPLOYEES
121 During 200001 the Council employed staff whose taxable remuneration exceeded pound40000 in the year A breakdown of these employees in bands of pound10000 is as follows
Band
pound
Number of employees
200001
Number of employees
199900
40000 ndash 49999 50000 ndash 59999 60000 ndash 69999 70000 ndash 79999 80000 ndash 89999 90000 ndash 99999 100000 ndash 109999 110000 ndash 119999
75 25 7 2 3 0 0 1
81 25 7 1 4 0 1 0
113 119
13 ASSET MANAGEMENT REVENUE ACCOUNT
Income Capital charges ndash General Fund
ndash Housing Revenue Account Transfer from grants deferred
Expenditure Provision for depreciation External interest charges Finance lease charges
Balance to Consolidated Revenue account
14 MINIMUM REVENUE PROVISION
Non-housing amount ndash 4 of credit ceiling Housing amount ndash 2 of credit ceiling
Minimum Revenue Provision
Amount charged as depreciation Excess of depreciation over MRP
200001 199900 pound000 pound000
(29286) (23694) (76002) (80938) (5065) (3561)
(110353) (108193)
40767) 24357 72614) 72109
38) 251
113419) 96717
3056) (11476)
200001 199900 pound000 pound000
1755) 1657 14480) 14700
16235) 16357
40767) 24357 (24532) (8000)
16235) 16357
18
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)
)
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
HOUSING REVENUE ACCOUNT
The Housing Revenue Account reflects the statutory requirement under schedule 4 of the Local Government and Housing Act 1989 to account separately for local authority housing provision It shows the major elements of cost in providing and managing the Councilrsquos housing stock and how this expenditure is met from rents subsidy and other income
HOUSING REVENUE ACCOUNT 200001 199900 pound000 pound000
INCOME Rents ndash dwellings (142536) (142649)
ndash non-dwellings (5595) (6158) Charges to tenants (13461) (14374) Housing subsidy (112596) (115936) Interest on balances (2048) (2431) Interest on mortgage advances (200) (258) Other income (13073) (10953)
TOTAL INCOME (289509) (292759)
EXPENDITURE Repairs and maintenance 43188) 46740 Supervision and management 66886) 70543 Rents rates taxes and other charges 2628) 2306 Capital f inancing costs 80246) 83955 Provision for bad or doubtful debts 7780) 9102 Contributions to(from) provisions 2392) (409) Rent rebate payments 74710) 74146 Capital expenditure charged to revenue 5092) 14141
TOTAL EXPENDITURE 282922) 300524
Movement in reserves (6587) 7765
Balance of reserves at the beginning of year (13530) (21295)
Balance of reserves at the end of year (20117) (13530)
Less Earmarked reserves 12626) 12459
General working balances (7491) (1071)
HOUSING TENANTS ACCOUNTS
Arrears at 1st April 30784) 28534 Charges due in the year 148715) 149088 Rent Rebates (68145) (68424) Write off and adjustments (5112) (5665) Cash collected (75728) (72749)
Arrears at 31st March 30514) 30784
19
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
1 HOUSING SUBSIDY
11 Subsidy is payable by the Government towards the provision of local housing in accordance with determinations made under section 20 of the Local Government and Housing Act 1989 It is calculated by reference to a notional account broadly comprising management and maintenance costs (formula based) capital charges and the cost of rent rebates on one hand and income from rents (based on Department of Transport Local Government and the Regions (DTLR) assumed rent levels) and charges for services on the other with subsidy supporting the difference
12 1st April 1996 saw the introduction of a lsquopre-setrsquo regime a process whereby the data used to calculate virtually all subsidy elements are pre-determined by reference to previous yearsrsquo data For example dwelling numbers at 31st March 1999 are used to calculate subsidy elements such as management and maintenance allowance and notional rent income for the f inancial year 200001 Once estimated they cannot be changed except in exceptional circumstances where a major change has occurred in dwelling numbers (ie a change of more than 3000 properties or 10 of total stock)
2 ANALYSIS OF HOUSING STOCK BY TYPE OF DWELLING
Type of dwelling Number of bedrooms 1 2 3+ other
Total 31301 31300
Houses and bungalows 31301 31300
422 424
875 804
3123 3224
0 0
4420 4452
Low rise flats 31301 31300
3540 3607
842 881
458 478
0 0
4840 4966
Medium rise flats 31301 31300
8411 8547
9259 9479
8238 8501
0 0
25908 26527
High rise flats 31301 31300
4502 4735
6556 6657
2517 2563
0 0
13575 13955
Non permanent 31301 31300
0 0
0 0
0 0
57 61
57 61
Multi-occupied 31301 31300
0 0
0 0
0 0
194 194
194 194
Totals 31301 31300
16875 17532 14336 17513 17821 14766
251 255
48994 50155
20
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
3 HOUSING TENANTS ACCOUNTS
51 The arrears position as at 31st March 2001 includes Neighbourhoods Browning EMB hostels and miscellaneous properties It excludes Tenant Management Organisations Bed amp Breakfast and Travellers Sites
4 RECONCILIATION TO THE CONSOLIDATED REVENUE ACCOUNT
poundrsquo000
Gross Expenditure HRA statement Earmarked reserves 31300 Earmarked reserves 31301 Movement in earmarked reserves 200001
Gross Expenditure Consolidated Revenue Account
12459 12626
Gross Income
HRA surplus transferred to the HRA Fund
poundrsquo000
282922)
167) 283089)
(289509)
(6420)
5 Further information relating to the Housing Revenue Account can be obtained from the Councilrsquos Performance Indicators which are published separately
21
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)
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))
)
)
)
))))))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED BALANCE SHEET
The Consolidated Balance sheet summarises the state of the Councilrsquos affairs as at 31st March 2001 and incorporates the balances on the Councilrsquos revenue and capital accounts consolidated advances and borrowing pool and the Collection Fund The assets and liabilities of the Superannuation Fund and Trust Funds where the Council is not the sole trustee have been excluded
BALANCES AT Fixed assets
Notes 31301 pound000
31301 pound000
31300 pound000
31300 pound000
Operational assets ndash Council dwellings ndash other land and buildings ndash vehicles plant and equipment ndash infrastructure assets ndash community assets ndash Work in progress
1836699) 334538)
6235) 55092) 6532)
187807)
1121681 333974
7797 47758 6453
152283
Non operational assets ndash investment properties
Deferred charges Deferred debtors Deferred debits
1 2 3 4
636)
23617) 2452) 6689)
2427539)
32758)
636
21971 3105 7045
1670582
32121
Total long-term assets 2460297) 1704703
Current Assets ndash stocks and work in progress ndash debtors ndash less provision for bad debts ndash investments
5
6
1875) 145550) (80641) 118070)
184854)
1292 158613 (66150) 114361
208116
Current Liabilities ndash creditors ndash cash and bank
(102075) (6664)
(108739)
(107247) (16329)
(123576)
Total assets less current liabilities 2536412) 1787243
Long term borrowing Deferred liabilities Deferred receipts Deferred credits Grants deferred account Provisions
7 8 9
10 11
12-15
(791849) 0)
(2098) (7264)
(155351) (49063)
(800833) 0
(2567) (8067)
(133504) (50494)
Total assets less liabilities 16 1530787) 791778
Represented by Fixed asset restatement reserve Capital f inancing reserve Usable capital receipts reserve Earmarked reserves Balances ndash General Fund
ndash Housing Revenue AC ndash Collection Fund
17 17 17 17
1268044) 217252)
1807) 24214) 8000)
20117) (8647)
548273 188952
3404 43615 4666
13530 (10662)
Total Equity 1530787 791778
22
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
1 FIXED ASSETS
11 Movement of Fixed Assets 200001
Council Housing
pound000
Other Land amp Building
pound000
Vehicles Plant amp
Equipment pound000
Infrastructure Assets pound000
Community Assets pound000
Investment Properties
pound000
Work in Progress
pound000 TOTAL
pound000
Gross Book Value 01400
Restatements
Revaluations
Additions
Disposals
Gross Book Value 31301
1140709)
768480)
58)
(40726)
1868521)
335057)
2982)
6573)
761)
(5025)
340348)
15651)
(843)
206)
15014)
54095
8833
62928
6453)
(1054)
1133)
6532)
636
636
152283
35524
187807
1704884)
1085)
775053)
46515)
(45751)
2481786)
Accumulated Depreciation bf
Depreciation for Revaluations
and Restatements
Depreciation for the year
Depreciation on assets sold
Depreciation Balance 31301
19028)
(19028)
32359)
(537)
31822)
1083)
4727)
5810)
7854)
(1257)
2182)
8779)
6337
1499
7836 0) 0 0
34302)
(1257)
(19028)
40767)
(537)
54247)
Net Book Value 31301 1836699) 334538) 6235) 55092 6532) 636 187807 2427539)
12 Capital expenditure on the acquisition of land buildings and other tangible assets is shown in additions Expenditure on the construction of new assets is shown in work in progress while under construction and shown as additions to f ixed assets on completion Enhancements and improvements to existing assets are shown as work in progress whilst being carried out and on completion will result in change in valuation rather than classed as an addition Differences between the change in valuation and the cost of these works are transferred to the Fixed Asset Restatement Reserve
13 In preparing for the implementation of Housing Resource Accounting in 200102 an external survey of the stock has revalued Council housing by pound76848 million The main reason for the increase is the improvement in the domestic property market A strong market also discounts the effects of repair liabilities on the assets which compounds the increase in the stock valuation This revaluation will be subject to further review in 200102
14 There have been no impairment losses on f ixed assets that were caused by physical damage or deterioration in the condition of specif ic assets The whole housing stock is valued on an annual basis and any impairment not otherwise identif ied has been absorbed as part of that revaluation Impairments reflecting movements in the general price of properties other than the housing stock have been credited to the Fixed Asset Restatement Reserve
15 Assets relating to former grant maintained schools now foundation schools are not vested in the Council However in accordance with the principles of Financial Reporting Standard 5 it is considered that the assets should be recognised in the Councilrsquos accounts There are four GM schools in the authority but these have not yet been valued and incorporated into the balance sheet
23
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)
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)
)
))
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
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)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
)
)
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
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)
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED REVENUE ACCOUNT
This account shows the net spending on the Councilrsquos services It shows how this revenue was f inanced and transfers tofrom reserves
200001 199900 Notes Expenditure Income Net Net
Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Education 217919 (79784) 138135) 127451 Early years 1 11368 (2345) 9023) 8977 Social Services 154289 (60037) 94252) 91657 Housing Services 65183 (45498) 19685) 19129 Highways and Transportation 10666 (1386) 9280) 12406 Other services ndash Leisure services 28346 (3155) 25191) 26932 ndash Waste Management 9717 (3861) 5856) 5501 ndash Environmental Health 4267 (652) 3615) 4374 ndash Street Cleansing 4151 (22) 4129) 3725 ndash Planning amp Regeneration 2 19343 (11591) 7752) 9390 ndash Other 3 41783 (24215) 17568) 15973
Corporate Management 4742 0 4742) 4027 Unallocated central overheads 4 9379 0 9379) 8806
Net Cost of General Fund Services 5 581153 (232546) 348607) 338348
Housing Revenue Account 283089 (289509) (6420) 7171
Net Cost of Services 6-12 864242 (522055) 342187) 345519
Net (surplus)loss on internal trading accounts 1284) (580) Interest Receivable (4071) (2814) Transfers to(from) AMRA 13 3056) (11476) Excess of depreciation over MRP 14 (24532) (8000) Deferred Credit (803) (3484) Amounts due to precepting authorities 11720) 10131
Net Operating Expenditure 328841) 329296
Appropriations HRA deficit transferred from the HRA Fund 6420) (7171) Contributions to(from) earmarked reserves (10967) (3857) Contributions to(from) capital reserves ndash Financing capital expenditure 82) 1686 ndash Deferred Charges (8061) (7385) ndash Deferred Grants 5065) 3686 ndash Leasing Adjustment 0) 1624
Amounts to be met from Government Grants amp Taxation 321380) 317879
Sources of Finance Council Tax payers (70864) (68157) Deficit from previous years Collection fund 4006) 2089 General Government Grant (193467) (192011) Contributions from non domestic pool (64389) (56859) Other 0) 0
Net General Fund (Surplus)Deficit (3334) 2941
Balance Brought Forward (4666) (7607)
Balance Carried Forward (8000) (4666)
11
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
1 EARLY YEARS EXPENDITURE
11 Expenditure on Early Years is controlled by a joint committee Expenditure of pound6570k (pound6527k in 199900) was incurred under Social Service powers and pound2453k (pound2450k in 199900) was incurred under Education powers
2 BUILDING CONTROL FEE EARNING ACCOUNT (BCFE ACCOUNT)
21 The Local Authority Building Control Charging Regulations require the disclosure of information regarding the setting of charges for the administration of the building control function namely income expenditure and net surplus or deficit These regulations require local authorities to break even on their building control account over a three-year period
22 Certain activities carried out by the building control service is either non-chargeable or outside the remit of the regulations The statement below therefore splits the BCFE account into chargeable and non-chargeable activities
Chargeable Non Total Chargeable Building
Control pound pound pound
Expenditure Employees 532383) 171864) 704247) Premises 85511) 17998) 103509) Transport 16830) 6473) 23303) Supplies amp Services 56344) 111231) 167575) Support Services 71400) 17850) 89250)
Total Expenditure 762468) 325416) 1087884)
Income Building Control Fees (1058141) (1058141) Other Income (455) (97132) (97587) Deferred Income transfers (393896) (393896)
Total Income (1452492) (97132) (1549624)
Net Expenditure(Income) for 200001 (690024) 228284) (461740) Balance from 199900 (14917) 215653) 200736) Transfer To Deferred Income 412228) 412228)
(SURPLUS)DEFICIT (292713) 443937) 151224)
3 MEMBERSrsquo ALLOWANCES
31 The amount of membersrsquo allowances paid in the f inancial year 200001 was pound905320 (pound434306 in 199900)
12
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
4 UNALLOCATED CENTRAL OVERHEADS
41 The Best Value Accounting Code of Practice requires the disclosure of Unallocated Central Overheads The relevant costs can be identif ied as
poundrsquo000
London Pension Fund Authority levy 1571 Contribution to Pension Fund deficit 6499 Added years pension costs 154 Unused shares of IT facilities 1155
Total 9379
5 BEST VALUE ACCOUNTING
51 The Best Value Accounting Code of Practice has introduced a new reporting requirement for the f irst time in 200001 This presents an alternative analysis of the cost of General Fund services to be consistent with the principles of the Best Value regime At the detailed level it permits improved comparisons between local authorities as well as with other providers The implementation of Best Value Accounting in the Councilrsquos Accounts is not yet fully compliant with the Code of Practice partly due to the late issue of the detailed disclosure requirements under the Code of Practice
Education Early years Social Services Housing Services Highways Roads and Transportation Cultural Environmental and Planning Central Services
Net cost of General Fund Services
200001 199900 Gross Income Net Net
Expenditure Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
210455 (79014) 131441 120803 11368 (2345) 9023 8977
161763 (60817) 100946 98305 65183 (45498) 19685 19129 10666 (1386) 9280 12406 68450 (22032) 46418 49922 53268 (21454) 31814 28806
581153 (232546) 348607 338348
52 Central Services includes a number of extraordinary items and accounting transactions as well as service costs not allocated to specif ic services under BVACOP These extraordinary items include pound6343M as a corporate provision for bad debt write-off
13
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
53 Best Value Accounting requires the disclosure of turnover and net profit for all internal trading accounts These are listed below
Turnover (Profit)Loss Turnover (Profit)Loss 200001 200001 199900 199900
poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Building (12700) 246) (18719) 478 Highways (3091) (130) (1989) (66) Refuse (4386) (34) (4029) (134) Catering (9146) 0) (2096) 82 Cleanteam (2958) (125) (3026) (135) Greenteam (1049) (10) (1010) (28) Vehicle Management (Fleet) (3402) (236) (6143) (237) Building Design services (4771) (227) (5491) (150) Legal services (3228) (149) (3061) (215) Payroll amp Pensions (4) 0) (1004) 295 Passenger Services (3191) (80) 0 0 Recruitment (3100) (295) (5764) (305) Community Services (336) 0) (840) (37) Direct Image (153) 0) (1553) 42 Construction 123) 579) (1922) (37) DSO departmental overheads (13) 407) 0 0 Housing Management (16484) (20) (15164) (42) Financial Management Service (11054) 1320) (16121) 3 Personnel Management Service (2264) 3) (2054) 290 Information Technology (5225) 0) (6145) 60 Law amp Administration (7717) 15) (7660) 112 Social Services ndash Orchard Lodge (6052) 359) (6597) 39 Parking Services (5991) (1803) (6055) (1449)
Total All Trading Accounts (106192) (180) (116443) (1434)
6 COMMERCIAL INCOME
61 The Council undertook commercial refuse collection in addition to its statutory refuse collection In 200001 a profit of pound395k (pound129k 199900) occurred on a turnover of pound2252k (pound2026k 199900)
62 The Council operates a number of industrial estates in the area These produced an income of pound2054k (pound2267k in 199900) and expenditure of pound2802k (pound2879k in 199900)
63 The Council also rents out commercial properties These produced an income of pound2200k (pound1568k in 199900) and expenditure of pound4253k (pound3662k in 199900)
64 The Council operates a Parking Trading Account In 200001 parking generated a surplus of pound1803k (pound1449k in 199900) The surplus has been fully applied to meet other transport costs of off-street parking pound1961k road maintenance pound960k and street lighting pound652k (respectively pound218k pound500k and pound731k in 199900) There is no residual balance brought forward or carried forward as any surplus on the account is fully applied to appropriate purposes in the year it arises
14
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
7 LIABILITY IN RESPECT OF LEASED ASSETS
71 The Council has a number of assets that have been provided through lease agreements The values of these payments in 200001 along with the future payments due are shown in the table below
200001 199900 pound000 pound000
Cost of repayments in 200001 Operating leases 1509 1816 Hire purchase and other leases 38 2341
1547 4157
Future liability to payments on agreements entered into as at 31st March 2001 Operating leases 421 493 Hire purchase and other leases 38 38
459 531
8 PUBLICITY
81 The Councilrsquos spending on publicity is set out below under the requirements of section 5(1) of the Local Government Act 1986
Recruitment advertising Council newspapers and other publications Consultations and other publicity
200001 199900 pound pound
849742 814426 223939 217589
1656525 1502268
2730206 2534283
15
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
9 SECTION 137 LOCAL GOVERNMENT ACT 1972
91 Section 137 of the Local Government Act 1972 empowers local authorities subject to various conditions and limits to incur expenditure which in their opinion is in the interest of their area or any part of it or all or some of its inhabitants Under this Section local authorities are required to account separately for such expenditure
92 Section 137 was repealed by the Local Government Act 2000 Section 8 with effect from October 2000 The statutory disclosure requirement therefore only applies for expenditure incurred in the period to September 2000 However for completeness the table below shows expenditure incurred on Section 137 activities for the whole of 200001 This information will not be disclosed from 200102
200001 199900 pound pound
Strategic Services 35040 40435 Social Services 152807 150697 Administration costs 10900 10634
TOTAL EXPENDITURE 198747 201766
SECTION 137 LIMIT 837445 818275
The majority of this expenditure was incurred on grants to various organisations
10 LOCAL AUTHORITY (GOODS AND SERVICES) ACT 1970
101 There were no services provided to other authorities under this Act in 200001
11 EMPLOYEES PENSION COSTS
111 Teachersrsquo pension costs In 200001 the Council paid pound1382 million to the Teachers Pensions Agency in respect of teachersrsquo pension costs which represents 74 of teachersrsquo pensionable pay In addition the Council is responsible for all pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound34k
112 Employees who were transferred from the GLC or ILEA In 200001 the Council paid pound0408 million to the London Pension Fund Authority in respect of the pension costs for former employees of the GLC or ILEA This represents 157 of pensionable pay In addition the Council is responsible for pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound38k
16
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
113 Other employeesrsquo pension costs In 200001 the Council paid an employer contribution of pound1673 million into the Pension Fund representing 164 of pensionable pay The proportion of this contribution which was estimated by the actuary to be attributable to current employeesrsquo liabilities (87) has been charged to the relevant service and the remainder in respect of past employees has been charged as a corporate cost In addition the Council made a one off additional lump sum contribution of pound24 million The contribution rate is determined by the Fundrsquos actuary based on triennial valuations the last full review on which these rates were based being at 31398 Under Pension Fund regulations contribution rates are set to meet the overall liabilities of the Fund In addition the Council is responsible for all pension payments relating to added years benefits it has awarded together with related increases In 200001 these amounted to pound10 million representing 10 of pensionable pay
114 The triennial revaluation of the Fund took place as at 31398 Based on this valuation and advice from the actuary the pension costs it would have been necessary to provide for in the year in accordance with SSAP 24 lsquoAccounting for pension costsrsquo are pound14 million representing 137 of pensionable pay
115 The Council may make discretionary increases to pension entitlements funded either by the Council or the Pension Fund The capital costs of the increases made in the year and arising from earlier years against which payments are still being made are identif ied as
poundrsquo000 of total pensionable
pay
Capital cost of discretionary added years awarded in 200001 funded by the Pension Fund 600 06
Capital cost of discretionary added years awarded years before 200001 funded by the Pension Fund 32000
Capital cost of discretionary added years awarded in 200001 funded by the Council 400 04
Capital cost of discretionary added years awarded years before 200001 funded by the Council 28000
17
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
12 REMUNERATION OF EMPLOYEES
121 During 200001 the Council employed staff whose taxable remuneration exceeded pound40000 in the year A breakdown of these employees in bands of pound10000 is as follows
Band
pound
Number of employees
200001
Number of employees
199900
40000 ndash 49999 50000 ndash 59999 60000 ndash 69999 70000 ndash 79999 80000 ndash 89999 90000 ndash 99999 100000 ndash 109999 110000 ndash 119999
75 25 7 2 3 0 0 1
81 25 7 1 4 0 1 0
113 119
13 ASSET MANAGEMENT REVENUE ACCOUNT
Income Capital charges ndash General Fund
ndash Housing Revenue Account Transfer from grants deferred
Expenditure Provision for depreciation External interest charges Finance lease charges
Balance to Consolidated Revenue account
14 MINIMUM REVENUE PROVISION
Non-housing amount ndash 4 of credit ceiling Housing amount ndash 2 of credit ceiling
Minimum Revenue Provision
Amount charged as depreciation Excess of depreciation over MRP
200001 199900 pound000 pound000
(29286) (23694) (76002) (80938) (5065) (3561)
(110353) (108193)
40767) 24357 72614) 72109
38) 251
113419) 96717
3056) (11476)
200001 199900 pound000 pound000
1755) 1657 14480) 14700
16235) 16357
40767) 24357 (24532) (8000)
16235) 16357
18
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
HOUSING REVENUE ACCOUNT
The Housing Revenue Account reflects the statutory requirement under schedule 4 of the Local Government and Housing Act 1989 to account separately for local authority housing provision It shows the major elements of cost in providing and managing the Councilrsquos housing stock and how this expenditure is met from rents subsidy and other income
HOUSING REVENUE ACCOUNT 200001 199900 pound000 pound000
INCOME Rents ndash dwellings (142536) (142649)
ndash non-dwellings (5595) (6158) Charges to tenants (13461) (14374) Housing subsidy (112596) (115936) Interest on balances (2048) (2431) Interest on mortgage advances (200) (258) Other income (13073) (10953)
TOTAL INCOME (289509) (292759)
EXPENDITURE Repairs and maintenance 43188) 46740 Supervision and management 66886) 70543 Rents rates taxes and other charges 2628) 2306 Capital f inancing costs 80246) 83955 Provision for bad or doubtful debts 7780) 9102 Contributions to(from) provisions 2392) (409) Rent rebate payments 74710) 74146 Capital expenditure charged to revenue 5092) 14141
TOTAL EXPENDITURE 282922) 300524
Movement in reserves (6587) 7765
Balance of reserves at the beginning of year (13530) (21295)
Balance of reserves at the end of year (20117) (13530)
Less Earmarked reserves 12626) 12459
General working balances (7491) (1071)
HOUSING TENANTS ACCOUNTS
Arrears at 1st April 30784) 28534 Charges due in the year 148715) 149088 Rent Rebates (68145) (68424) Write off and adjustments (5112) (5665) Cash collected (75728) (72749)
Arrears at 31st March 30514) 30784
19
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
1 HOUSING SUBSIDY
11 Subsidy is payable by the Government towards the provision of local housing in accordance with determinations made under section 20 of the Local Government and Housing Act 1989 It is calculated by reference to a notional account broadly comprising management and maintenance costs (formula based) capital charges and the cost of rent rebates on one hand and income from rents (based on Department of Transport Local Government and the Regions (DTLR) assumed rent levels) and charges for services on the other with subsidy supporting the difference
12 1st April 1996 saw the introduction of a lsquopre-setrsquo regime a process whereby the data used to calculate virtually all subsidy elements are pre-determined by reference to previous yearsrsquo data For example dwelling numbers at 31st March 1999 are used to calculate subsidy elements such as management and maintenance allowance and notional rent income for the f inancial year 200001 Once estimated they cannot be changed except in exceptional circumstances where a major change has occurred in dwelling numbers (ie a change of more than 3000 properties or 10 of total stock)
2 ANALYSIS OF HOUSING STOCK BY TYPE OF DWELLING
Type of dwelling Number of bedrooms 1 2 3+ other
Total 31301 31300
Houses and bungalows 31301 31300
422 424
875 804
3123 3224
0 0
4420 4452
Low rise flats 31301 31300
3540 3607
842 881
458 478
0 0
4840 4966
Medium rise flats 31301 31300
8411 8547
9259 9479
8238 8501
0 0
25908 26527
High rise flats 31301 31300
4502 4735
6556 6657
2517 2563
0 0
13575 13955
Non permanent 31301 31300
0 0
0 0
0 0
57 61
57 61
Multi-occupied 31301 31300
0 0
0 0
0 0
194 194
194 194
Totals 31301 31300
16875 17532 14336 17513 17821 14766
251 255
48994 50155
20
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
3 HOUSING TENANTS ACCOUNTS
51 The arrears position as at 31st March 2001 includes Neighbourhoods Browning EMB hostels and miscellaneous properties It excludes Tenant Management Organisations Bed amp Breakfast and Travellers Sites
4 RECONCILIATION TO THE CONSOLIDATED REVENUE ACCOUNT
poundrsquo000
Gross Expenditure HRA statement Earmarked reserves 31300 Earmarked reserves 31301 Movement in earmarked reserves 200001
Gross Expenditure Consolidated Revenue Account
12459 12626
Gross Income
HRA surplus transferred to the HRA Fund
poundrsquo000
282922)
167) 283089)
(289509)
(6420)
5 Further information relating to the Housing Revenue Account can be obtained from the Councilrsquos Performance Indicators which are published separately
21
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED BALANCE SHEET
The Consolidated Balance sheet summarises the state of the Councilrsquos affairs as at 31st March 2001 and incorporates the balances on the Councilrsquos revenue and capital accounts consolidated advances and borrowing pool and the Collection Fund The assets and liabilities of the Superannuation Fund and Trust Funds where the Council is not the sole trustee have been excluded
BALANCES AT Fixed assets
Notes 31301 pound000
31301 pound000
31300 pound000
31300 pound000
Operational assets ndash Council dwellings ndash other land and buildings ndash vehicles plant and equipment ndash infrastructure assets ndash community assets ndash Work in progress
1836699) 334538)
6235) 55092) 6532)
187807)
1121681 333974
7797 47758 6453
152283
Non operational assets ndash investment properties
Deferred charges Deferred debtors Deferred debits
1 2 3 4
636)
23617) 2452) 6689)
2427539)
32758)
636
21971 3105 7045
1670582
32121
Total long-term assets 2460297) 1704703
Current Assets ndash stocks and work in progress ndash debtors ndash less provision for bad debts ndash investments
5
6
1875) 145550) (80641) 118070)
184854)
1292 158613 (66150) 114361
208116
Current Liabilities ndash creditors ndash cash and bank
(102075) (6664)
(108739)
(107247) (16329)
(123576)
Total assets less current liabilities 2536412) 1787243
Long term borrowing Deferred liabilities Deferred receipts Deferred credits Grants deferred account Provisions
7 8 9
10 11
12-15
(791849) 0)
(2098) (7264)
(155351) (49063)
(800833) 0
(2567) (8067)
(133504) (50494)
Total assets less liabilities 16 1530787) 791778
Represented by Fixed asset restatement reserve Capital f inancing reserve Usable capital receipts reserve Earmarked reserves Balances ndash General Fund
ndash Housing Revenue AC ndash Collection Fund
17 17 17 17
1268044) 217252)
1807) 24214) 8000)
20117) (8647)
548273 188952
3404 43615 4666
13530 (10662)
Total Equity 1530787 791778
22
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
1 FIXED ASSETS
11 Movement of Fixed Assets 200001
Council Housing
pound000
Other Land amp Building
pound000
Vehicles Plant amp
Equipment pound000
Infrastructure Assets pound000
Community Assets pound000
Investment Properties
pound000
Work in Progress
pound000 TOTAL
pound000
Gross Book Value 01400
Restatements
Revaluations
Additions
Disposals
Gross Book Value 31301
1140709)
768480)
58)
(40726)
1868521)
335057)
2982)
6573)
761)
(5025)
340348)
15651)
(843)
206)
15014)
54095
8833
62928
6453)
(1054)
1133)
6532)
636
636
152283
35524
187807
1704884)
1085)
775053)
46515)
(45751)
2481786)
Accumulated Depreciation bf
Depreciation for Revaluations
and Restatements
Depreciation for the year
Depreciation on assets sold
Depreciation Balance 31301
19028)
(19028)
32359)
(537)
31822)
1083)
4727)
5810)
7854)
(1257)
2182)
8779)
6337
1499
7836 0) 0 0
34302)
(1257)
(19028)
40767)
(537)
54247)
Net Book Value 31301 1836699) 334538) 6235) 55092 6532) 636 187807 2427539)
12 Capital expenditure on the acquisition of land buildings and other tangible assets is shown in additions Expenditure on the construction of new assets is shown in work in progress while under construction and shown as additions to f ixed assets on completion Enhancements and improvements to existing assets are shown as work in progress whilst being carried out and on completion will result in change in valuation rather than classed as an addition Differences between the change in valuation and the cost of these works are transferred to the Fixed Asset Restatement Reserve
13 In preparing for the implementation of Housing Resource Accounting in 200102 an external survey of the stock has revalued Council housing by pound76848 million The main reason for the increase is the improvement in the domestic property market A strong market also discounts the effects of repair liabilities on the assets which compounds the increase in the stock valuation This revaluation will be subject to further review in 200102
14 There have been no impairment losses on f ixed assets that were caused by physical damage or deterioration in the condition of specif ic assets The whole housing stock is valued on an annual basis and any impairment not otherwise identif ied has been absorbed as part of that revaluation Impairments reflecting movements in the general price of properties other than the housing stock have been credited to the Fixed Asset Restatement Reserve
15 Assets relating to former grant maintained schools now foundation schools are not vested in the Council However in accordance with the principles of Financial Reporting Standard 5 it is considered that the assets should be recognised in the Councilrsquos accounts There are four GM schools in the authority but these have not yet been valued and incorporated into the balance sheet
23
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)
))
)
)
))
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
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)
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
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)
))))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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))
)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
)
)
) )
) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)))
)
)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
)))
)
)
)))))) )
)))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
))
)))
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
))))))
)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
1 EARLY YEARS EXPENDITURE
11 Expenditure on Early Years is controlled by a joint committee Expenditure of pound6570k (pound6527k in 199900) was incurred under Social Service powers and pound2453k (pound2450k in 199900) was incurred under Education powers
2 BUILDING CONTROL FEE EARNING ACCOUNT (BCFE ACCOUNT)
21 The Local Authority Building Control Charging Regulations require the disclosure of information regarding the setting of charges for the administration of the building control function namely income expenditure and net surplus or deficit These regulations require local authorities to break even on their building control account over a three-year period
22 Certain activities carried out by the building control service is either non-chargeable or outside the remit of the regulations The statement below therefore splits the BCFE account into chargeable and non-chargeable activities
Chargeable Non Total Chargeable Building
Control pound pound pound
Expenditure Employees 532383) 171864) 704247) Premises 85511) 17998) 103509) Transport 16830) 6473) 23303) Supplies amp Services 56344) 111231) 167575) Support Services 71400) 17850) 89250)
Total Expenditure 762468) 325416) 1087884)
Income Building Control Fees (1058141) (1058141) Other Income (455) (97132) (97587) Deferred Income transfers (393896) (393896)
Total Income (1452492) (97132) (1549624)
Net Expenditure(Income) for 200001 (690024) 228284) (461740) Balance from 199900 (14917) 215653) 200736) Transfer To Deferred Income 412228) 412228)
(SURPLUS)DEFICIT (292713) 443937) 151224)
3 MEMBERSrsquo ALLOWANCES
31 The amount of membersrsquo allowances paid in the f inancial year 200001 was pound905320 (pound434306 in 199900)
12
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
4 UNALLOCATED CENTRAL OVERHEADS
41 The Best Value Accounting Code of Practice requires the disclosure of Unallocated Central Overheads The relevant costs can be identif ied as
poundrsquo000
London Pension Fund Authority levy 1571 Contribution to Pension Fund deficit 6499 Added years pension costs 154 Unused shares of IT facilities 1155
Total 9379
5 BEST VALUE ACCOUNTING
51 The Best Value Accounting Code of Practice has introduced a new reporting requirement for the f irst time in 200001 This presents an alternative analysis of the cost of General Fund services to be consistent with the principles of the Best Value regime At the detailed level it permits improved comparisons between local authorities as well as with other providers The implementation of Best Value Accounting in the Councilrsquos Accounts is not yet fully compliant with the Code of Practice partly due to the late issue of the detailed disclosure requirements under the Code of Practice
Education Early years Social Services Housing Services Highways Roads and Transportation Cultural Environmental and Planning Central Services
Net cost of General Fund Services
200001 199900 Gross Income Net Net
Expenditure Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
210455 (79014) 131441 120803 11368 (2345) 9023 8977
161763 (60817) 100946 98305 65183 (45498) 19685 19129 10666 (1386) 9280 12406 68450 (22032) 46418 49922 53268 (21454) 31814 28806
581153 (232546) 348607 338348
52 Central Services includes a number of extraordinary items and accounting transactions as well as service costs not allocated to specif ic services under BVACOP These extraordinary items include pound6343M as a corporate provision for bad debt write-off
13
)
)
)) )
)
) )
)))))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
53 Best Value Accounting requires the disclosure of turnover and net profit for all internal trading accounts These are listed below
Turnover (Profit)Loss Turnover (Profit)Loss 200001 200001 199900 199900
poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Building (12700) 246) (18719) 478 Highways (3091) (130) (1989) (66) Refuse (4386) (34) (4029) (134) Catering (9146) 0) (2096) 82 Cleanteam (2958) (125) (3026) (135) Greenteam (1049) (10) (1010) (28) Vehicle Management (Fleet) (3402) (236) (6143) (237) Building Design services (4771) (227) (5491) (150) Legal services (3228) (149) (3061) (215) Payroll amp Pensions (4) 0) (1004) 295 Passenger Services (3191) (80) 0 0 Recruitment (3100) (295) (5764) (305) Community Services (336) 0) (840) (37) Direct Image (153) 0) (1553) 42 Construction 123) 579) (1922) (37) DSO departmental overheads (13) 407) 0 0 Housing Management (16484) (20) (15164) (42) Financial Management Service (11054) 1320) (16121) 3 Personnel Management Service (2264) 3) (2054) 290 Information Technology (5225) 0) (6145) 60 Law amp Administration (7717) 15) (7660) 112 Social Services ndash Orchard Lodge (6052) 359) (6597) 39 Parking Services (5991) (1803) (6055) (1449)
Total All Trading Accounts (106192) (180) (116443) (1434)
6 COMMERCIAL INCOME
61 The Council undertook commercial refuse collection in addition to its statutory refuse collection In 200001 a profit of pound395k (pound129k 199900) occurred on a turnover of pound2252k (pound2026k 199900)
62 The Council operates a number of industrial estates in the area These produced an income of pound2054k (pound2267k in 199900) and expenditure of pound2802k (pound2879k in 199900)
63 The Council also rents out commercial properties These produced an income of pound2200k (pound1568k in 199900) and expenditure of pound4253k (pound3662k in 199900)
64 The Council operates a Parking Trading Account In 200001 parking generated a surplus of pound1803k (pound1449k in 199900) The surplus has been fully applied to meet other transport costs of off-street parking pound1961k road maintenance pound960k and street lighting pound652k (respectively pound218k pound500k and pound731k in 199900) There is no residual balance brought forward or carried forward as any surplus on the account is fully applied to appropriate purposes in the year it arises
14
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
7 LIABILITY IN RESPECT OF LEASED ASSETS
71 The Council has a number of assets that have been provided through lease agreements The values of these payments in 200001 along with the future payments due are shown in the table below
200001 199900 pound000 pound000
Cost of repayments in 200001 Operating leases 1509 1816 Hire purchase and other leases 38 2341
1547 4157
Future liability to payments on agreements entered into as at 31st March 2001 Operating leases 421 493 Hire purchase and other leases 38 38
459 531
8 PUBLICITY
81 The Councilrsquos spending on publicity is set out below under the requirements of section 5(1) of the Local Government Act 1986
Recruitment advertising Council newspapers and other publications Consultations and other publicity
200001 199900 pound pound
849742 814426 223939 217589
1656525 1502268
2730206 2534283
15
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
9 SECTION 137 LOCAL GOVERNMENT ACT 1972
91 Section 137 of the Local Government Act 1972 empowers local authorities subject to various conditions and limits to incur expenditure which in their opinion is in the interest of their area or any part of it or all or some of its inhabitants Under this Section local authorities are required to account separately for such expenditure
92 Section 137 was repealed by the Local Government Act 2000 Section 8 with effect from October 2000 The statutory disclosure requirement therefore only applies for expenditure incurred in the period to September 2000 However for completeness the table below shows expenditure incurred on Section 137 activities for the whole of 200001 This information will not be disclosed from 200102
200001 199900 pound pound
Strategic Services 35040 40435 Social Services 152807 150697 Administration costs 10900 10634
TOTAL EXPENDITURE 198747 201766
SECTION 137 LIMIT 837445 818275
The majority of this expenditure was incurred on grants to various organisations
10 LOCAL AUTHORITY (GOODS AND SERVICES) ACT 1970
101 There were no services provided to other authorities under this Act in 200001
11 EMPLOYEES PENSION COSTS
111 Teachersrsquo pension costs In 200001 the Council paid pound1382 million to the Teachers Pensions Agency in respect of teachersrsquo pension costs which represents 74 of teachersrsquo pensionable pay In addition the Council is responsible for all pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound34k
112 Employees who were transferred from the GLC or ILEA In 200001 the Council paid pound0408 million to the London Pension Fund Authority in respect of the pension costs for former employees of the GLC or ILEA This represents 157 of pensionable pay In addition the Council is responsible for pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound38k
16
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
113 Other employeesrsquo pension costs In 200001 the Council paid an employer contribution of pound1673 million into the Pension Fund representing 164 of pensionable pay The proportion of this contribution which was estimated by the actuary to be attributable to current employeesrsquo liabilities (87) has been charged to the relevant service and the remainder in respect of past employees has been charged as a corporate cost In addition the Council made a one off additional lump sum contribution of pound24 million The contribution rate is determined by the Fundrsquos actuary based on triennial valuations the last full review on which these rates were based being at 31398 Under Pension Fund regulations contribution rates are set to meet the overall liabilities of the Fund In addition the Council is responsible for all pension payments relating to added years benefits it has awarded together with related increases In 200001 these amounted to pound10 million representing 10 of pensionable pay
114 The triennial revaluation of the Fund took place as at 31398 Based on this valuation and advice from the actuary the pension costs it would have been necessary to provide for in the year in accordance with SSAP 24 lsquoAccounting for pension costsrsquo are pound14 million representing 137 of pensionable pay
115 The Council may make discretionary increases to pension entitlements funded either by the Council or the Pension Fund The capital costs of the increases made in the year and arising from earlier years against which payments are still being made are identif ied as
poundrsquo000 of total pensionable
pay
Capital cost of discretionary added years awarded in 200001 funded by the Pension Fund 600 06
Capital cost of discretionary added years awarded years before 200001 funded by the Pension Fund 32000
Capital cost of discretionary added years awarded in 200001 funded by the Council 400 04
Capital cost of discretionary added years awarded years before 200001 funded by the Council 28000
17
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)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
12 REMUNERATION OF EMPLOYEES
121 During 200001 the Council employed staff whose taxable remuneration exceeded pound40000 in the year A breakdown of these employees in bands of pound10000 is as follows
Band
pound
Number of employees
200001
Number of employees
199900
40000 ndash 49999 50000 ndash 59999 60000 ndash 69999 70000 ndash 79999 80000 ndash 89999 90000 ndash 99999 100000 ndash 109999 110000 ndash 119999
75 25 7 2 3 0 0 1
81 25 7 1 4 0 1 0
113 119
13 ASSET MANAGEMENT REVENUE ACCOUNT
Income Capital charges ndash General Fund
ndash Housing Revenue Account Transfer from grants deferred
Expenditure Provision for depreciation External interest charges Finance lease charges
Balance to Consolidated Revenue account
14 MINIMUM REVENUE PROVISION
Non-housing amount ndash 4 of credit ceiling Housing amount ndash 2 of credit ceiling
Minimum Revenue Provision
Amount charged as depreciation Excess of depreciation over MRP
200001 199900 pound000 pound000
(29286) (23694) (76002) (80938) (5065) (3561)
(110353) (108193)
40767) 24357 72614) 72109
38) 251
113419) 96717
3056) (11476)
200001 199900 pound000 pound000
1755) 1657 14480) 14700
16235) 16357
40767) 24357 (24532) (8000)
16235) 16357
18
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)
)
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
HOUSING REVENUE ACCOUNT
The Housing Revenue Account reflects the statutory requirement under schedule 4 of the Local Government and Housing Act 1989 to account separately for local authority housing provision It shows the major elements of cost in providing and managing the Councilrsquos housing stock and how this expenditure is met from rents subsidy and other income
HOUSING REVENUE ACCOUNT 200001 199900 pound000 pound000
INCOME Rents ndash dwellings (142536) (142649)
ndash non-dwellings (5595) (6158) Charges to tenants (13461) (14374) Housing subsidy (112596) (115936) Interest on balances (2048) (2431) Interest on mortgage advances (200) (258) Other income (13073) (10953)
TOTAL INCOME (289509) (292759)
EXPENDITURE Repairs and maintenance 43188) 46740 Supervision and management 66886) 70543 Rents rates taxes and other charges 2628) 2306 Capital f inancing costs 80246) 83955 Provision for bad or doubtful debts 7780) 9102 Contributions to(from) provisions 2392) (409) Rent rebate payments 74710) 74146 Capital expenditure charged to revenue 5092) 14141
TOTAL EXPENDITURE 282922) 300524
Movement in reserves (6587) 7765
Balance of reserves at the beginning of year (13530) (21295)
Balance of reserves at the end of year (20117) (13530)
Less Earmarked reserves 12626) 12459
General working balances (7491) (1071)
HOUSING TENANTS ACCOUNTS
Arrears at 1st April 30784) 28534 Charges due in the year 148715) 149088 Rent Rebates (68145) (68424) Write off and adjustments (5112) (5665) Cash collected (75728) (72749)
Arrears at 31st March 30514) 30784
19
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
1 HOUSING SUBSIDY
11 Subsidy is payable by the Government towards the provision of local housing in accordance with determinations made under section 20 of the Local Government and Housing Act 1989 It is calculated by reference to a notional account broadly comprising management and maintenance costs (formula based) capital charges and the cost of rent rebates on one hand and income from rents (based on Department of Transport Local Government and the Regions (DTLR) assumed rent levels) and charges for services on the other with subsidy supporting the difference
12 1st April 1996 saw the introduction of a lsquopre-setrsquo regime a process whereby the data used to calculate virtually all subsidy elements are pre-determined by reference to previous yearsrsquo data For example dwelling numbers at 31st March 1999 are used to calculate subsidy elements such as management and maintenance allowance and notional rent income for the f inancial year 200001 Once estimated they cannot be changed except in exceptional circumstances where a major change has occurred in dwelling numbers (ie a change of more than 3000 properties or 10 of total stock)
2 ANALYSIS OF HOUSING STOCK BY TYPE OF DWELLING
Type of dwelling Number of bedrooms 1 2 3+ other
Total 31301 31300
Houses and bungalows 31301 31300
422 424
875 804
3123 3224
0 0
4420 4452
Low rise flats 31301 31300
3540 3607
842 881
458 478
0 0
4840 4966
Medium rise flats 31301 31300
8411 8547
9259 9479
8238 8501
0 0
25908 26527
High rise flats 31301 31300
4502 4735
6556 6657
2517 2563
0 0
13575 13955
Non permanent 31301 31300
0 0
0 0
0 0
57 61
57 61
Multi-occupied 31301 31300
0 0
0 0
0 0
194 194
194 194
Totals 31301 31300
16875 17532 14336 17513 17821 14766
251 255
48994 50155
20
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
3 HOUSING TENANTS ACCOUNTS
51 The arrears position as at 31st March 2001 includes Neighbourhoods Browning EMB hostels and miscellaneous properties It excludes Tenant Management Organisations Bed amp Breakfast and Travellers Sites
4 RECONCILIATION TO THE CONSOLIDATED REVENUE ACCOUNT
poundrsquo000
Gross Expenditure HRA statement Earmarked reserves 31300 Earmarked reserves 31301 Movement in earmarked reserves 200001
Gross Expenditure Consolidated Revenue Account
12459 12626
Gross Income
HRA surplus transferred to the HRA Fund
poundrsquo000
282922)
167) 283089)
(289509)
(6420)
5 Further information relating to the Housing Revenue Account can be obtained from the Councilrsquos Performance Indicators which are published separately
21
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)
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))
)
)
)
))))))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED BALANCE SHEET
The Consolidated Balance sheet summarises the state of the Councilrsquos affairs as at 31st March 2001 and incorporates the balances on the Councilrsquos revenue and capital accounts consolidated advances and borrowing pool and the Collection Fund The assets and liabilities of the Superannuation Fund and Trust Funds where the Council is not the sole trustee have been excluded
BALANCES AT Fixed assets
Notes 31301 pound000
31301 pound000
31300 pound000
31300 pound000
Operational assets ndash Council dwellings ndash other land and buildings ndash vehicles plant and equipment ndash infrastructure assets ndash community assets ndash Work in progress
1836699) 334538)
6235) 55092) 6532)
187807)
1121681 333974
7797 47758 6453
152283
Non operational assets ndash investment properties
Deferred charges Deferred debtors Deferred debits
1 2 3 4
636)
23617) 2452) 6689)
2427539)
32758)
636
21971 3105 7045
1670582
32121
Total long-term assets 2460297) 1704703
Current Assets ndash stocks and work in progress ndash debtors ndash less provision for bad debts ndash investments
5
6
1875) 145550) (80641) 118070)
184854)
1292 158613 (66150) 114361
208116
Current Liabilities ndash creditors ndash cash and bank
(102075) (6664)
(108739)
(107247) (16329)
(123576)
Total assets less current liabilities 2536412) 1787243
Long term borrowing Deferred liabilities Deferred receipts Deferred credits Grants deferred account Provisions
7 8 9
10 11
12-15
(791849) 0)
(2098) (7264)
(155351) (49063)
(800833) 0
(2567) (8067)
(133504) (50494)
Total assets less liabilities 16 1530787) 791778
Represented by Fixed asset restatement reserve Capital f inancing reserve Usable capital receipts reserve Earmarked reserves Balances ndash General Fund
ndash Housing Revenue AC ndash Collection Fund
17 17 17 17
1268044) 217252)
1807) 24214) 8000)
20117) (8647)
548273 188952
3404 43615 4666
13530 (10662)
Total Equity 1530787 791778
22
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
1 FIXED ASSETS
11 Movement of Fixed Assets 200001
Council Housing
pound000
Other Land amp Building
pound000
Vehicles Plant amp
Equipment pound000
Infrastructure Assets pound000
Community Assets pound000
Investment Properties
pound000
Work in Progress
pound000 TOTAL
pound000
Gross Book Value 01400
Restatements
Revaluations
Additions
Disposals
Gross Book Value 31301
1140709)
768480)
58)
(40726)
1868521)
335057)
2982)
6573)
761)
(5025)
340348)
15651)
(843)
206)
15014)
54095
8833
62928
6453)
(1054)
1133)
6532)
636
636
152283
35524
187807
1704884)
1085)
775053)
46515)
(45751)
2481786)
Accumulated Depreciation bf
Depreciation for Revaluations
and Restatements
Depreciation for the year
Depreciation on assets sold
Depreciation Balance 31301
19028)
(19028)
32359)
(537)
31822)
1083)
4727)
5810)
7854)
(1257)
2182)
8779)
6337
1499
7836 0) 0 0
34302)
(1257)
(19028)
40767)
(537)
54247)
Net Book Value 31301 1836699) 334538) 6235) 55092 6532) 636 187807 2427539)
12 Capital expenditure on the acquisition of land buildings and other tangible assets is shown in additions Expenditure on the construction of new assets is shown in work in progress while under construction and shown as additions to f ixed assets on completion Enhancements and improvements to existing assets are shown as work in progress whilst being carried out and on completion will result in change in valuation rather than classed as an addition Differences between the change in valuation and the cost of these works are transferred to the Fixed Asset Restatement Reserve
13 In preparing for the implementation of Housing Resource Accounting in 200102 an external survey of the stock has revalued Council housing by pound76848 million The main reason for the increase is the improvement in the domestic property market A strong market also discounts the effects of repair liabilities on the assets which compounds the increase in the stock valuation This revaluation will be subject to further review in 200102
14 There have been no impairment losses on f ixed assets that were caused by physical damage or deterioration in the condition of specif ic assets The whole housing stock is valued on an annual basis and any impairment not otherwise identif ied has been absorbed as part of that revaluation Impairments reflecting movements in the general price of properties other than the housing stock have been credited to the Fixed Asset Restatement Reserve
15 Assets relating to former grant maintained schools now foundation schools are not vested in the Council However in accordance with the principles of Financial Reporting Standard 5 it is considered that the assets should be recognised in the Councilrsquos accounts There are four GM schools in the authority but these have not yet been valued and incorporated into the balance sheet
23
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)
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)
)
))
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
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)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
)
)
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
4 UNALLOCATED CENTRAL OVERHEADS
41 The Best Value Accounting Code of Practice requires the disclosure of Unallocated Central Overheads The relevant costs can be identif ied as
poundrsquo000
London Pension Fund Authority levy 1571 Contribution to Pension Fund deficit 6499 Added years pension costs 154 Unused shares of IT facilities 1155
Total 9379
5 BEST VALUE ACCOUNTING
51 The Best Value Accounting Code of Practice has introduced a new reporting requirement for the f irst time in 200001 This presents an alternative analysis of the cost of General Fund services to be consistent with the principles of the Best Value regime At the detailed level it permits improved comparisons between local authorities as well as with other providers The implementation of Best Value Accounting in the Councilrsquos Accounts is not yet fully compliant with the Code of Practice partly due to the late issue of the detailed disclosure requirements under the Code of Practice
Education Early years Social Services Housing Services Highways Roads and Transportation Cultural Environmental and Planning Central Services
Net cost of General Fund Services
200001 199900 Gross Income Net Net
Expenditure Expenditure Expenditure poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
210455 (79014) 131441 120803 11368 (2345) 9023 8977
161763 (60817) 100946 98305 65183 (45498) 19685 19129 10666 (1386) 9280 12406 68450 (22032) 46418 49922 53268 (21454) 31814 28806
581153 (232546) 348607 338348
52 Central Services includes a number of extraordinary items and accounting transactions as well as service costs not allocated to specif ic services under BVACOP These extraordinary items include pound6343M as a corporate provision for bad debt write-off
13
)
)
)) )
)
) )
)))))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
53 Best Value Accounting requires the disclosure of turnover and net profit for all internal trading accounts These are listed below
Turnover (Profit)Loss Turnover (Profit)Loss 200001 200001 199900 199900
poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Building (12700) 246) (18719) 478 Highways (3091) (130) (1989) (66) Refuse (4386) (34) (4029) (134) Catering (9146) 0) (2096) 82 Cleanteam (2958) (125) (3026) (135) Greenteam (1049) (10) (1010) (28) Vehicle Management (Fleet) (3402) (236) (6143) (237) Building Design services (4771) (227) (5491) (150) Legal services (3228) (149) (3061) (215) Payroll amp Pensions (4) 0) (1004) 295 Passenger Services (3191) (80) 0 0 Recruitment (3100) (295) (5764) (305) Community Services (336) 0) (840) (37) Direct Image (153) 0) (1553) 42 Construction 123) 579) (1922) (37) DSO departmental overheads (13) 407) 0 0 Housing Management (16484) (20) (15164) (42) Financial Management Service (11054) 1320) (16121) 3 Personnel Management Service (2264) 3) (2054) 290 Information Technology (5225) 0) (6145) 60 Law amp Administration (7717) 15) (7660) 112 Social Services ndash Orchard Lodge (6052) 359) (6597) 39 Parking Services (5991) (1803) (6055) (1449)
Total All Trading Accounts (106192) (180) (116443) (1434)
6 COMMERCIAL INCOME
61 The Council undertook commercial refuse collection in addition to its statutory refuse collection In 200001 a profit of pound395k (pound129k 199900) occurred on a turnover of pound2252k (pound2026k 199900)
62 The Council operates a number of industrial estates in the area These produced an income of pound2054k (pound2267k in 199900) and expenditure of pound2802k (pound2879k in 199900)
63 The Council also rents out commercial properties These produced an income of pound2200k (pound1568k in 199900) and expenditure of pound4253k (pound3662k in 199900)
64 The Council operates a Parking Trading Account In 200001 parking generated a surplus of pound1803k (pound1449k in 199900) The surplus has been fully applied to meet other transport costs of off-street parking pound1961k road maintenance pound960k and street lighting pound652k (respectively pound218k pound500k and pound731k in 199900) There is no residual balance brought forward or carried forward as any surplus on the account is fully applied to appropriate purposes in the year it arises
14
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
7 LIABILITY IN RESPECT OF LEASED ASSETS
71 The Council has a number of assets that have been provided through lease agreements The values of these payments in 200001 along with the future payments due are shown in the table below
200001 199900 pound000 pound000
Cost of repayments in 200001 Operating leases 1509 1816 Hire purchase and other leases 38 2341
1547 4157
Future liability to payments on agreements entered into as at 31st March 2001 Operating leases 421 493 Hire purchase and other leases 38 38
459 531
8 PUBLICITY
81 The Councilrsquos spending on publicity is set out below under the requirements of section 5(1) of the Local Government Act 1986
Recruitment advertising Council newspapers and other publications Consultations and other publicity
200001 199900 pound pound
849742 814426 223939 217589
1656525 1502268
2730206 2534283
15
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
9 SECTION 137 LOCAL GOVERNMENT ACT 1972
91 Section 137 of the Local Government Act 1972 empowers local authorities subject to various conditions and limits to incur expenditure which in their opinion is in the interest of their area or any part of it or all or some of its inhabitants Under this Section local authorities are required to account separately for such expenditure
92 Section 137 was repealed by the Local Government Act 2000 Section 8 with effect from October 2000 The statutory disclosure requirement therefore only applies for expenditure incurred in the period to September 2000 However for completeness the table below shows expenditure incurred on Section 137 activities for the whole of 200001 This information will not be disclosed from 200102
200001 199900 pound pound
Strategic Services 35040 40435 Social Services 152807 150697 Administration costs 10900 10634
TOTAL EXPENDITURE 198747 201766
SECTION 137 LIMIT 837445 818275
The majority of this expenditure was incurred on grants to various organisations
10 LOCAL AUTHORITY (GOODS AND SERVICES) ACT 1970
101 There were no services provided to other authorities under this Act in 200001
11 EMPLOYEES PENSION COSTS
111 Teachersrsquo pension costs In 200001 the Council paid pound1382 million to the Teachers Pensions Agency in respect of teachersrsquo pension costs which represents 74 of teachersrsquo pensionable pay In addition the Council is responsible for all pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound34k
112 Employees who were transferred from the GLC or ILEA In 200001 the Council paid pound0408 million to the London Pension Fund Authority in respect of the pension costs for former employees of the GLC or ILEA This represents 157 of pensionable pay In addition the Council is responsible for pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound38k
16
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
113 Other employeesrsquo pension costs In 200001 the Council paid an employer contribution of pound1673 million into the Pension Fund representing 164 of pensionable pay The proportion of this contribution which was estimated by the actuary to be attributable to current employeesrsquo liabilities (87) has been charged to the relevant service and the remainder in respect of past employees has been charged as a corporate cost In addition the Council made a one off additional lump sum contribution of pound24 million The contribution rate is determined by the Fundrsquos actuary based on triennial valuations the last full review on which these rates were based being at 31398 Under Pension Fund regulations contribution rates are set to meet the overall liabilities of the Fund In addition the Council is responsible for all pension payments relating to added years benefits it has awarded together with related increases In 200001 these amounted to pound10 million representing 10 of pensionable pay
114 The triennial revaluation of the Fund took place as at 31398 Based on this valuation and advice from the actuary the pension costs it would have been necessary to provide for in the year in accordance with SSAP 24 lsquoAccounting for pension costsrsquo are pound14 million representing 137 of pensionable pay
115 The Council may make discretionary increases to pension entitlements funded either by the Council or the Pension Fund The capital costs of the increases made in the year and arising from earlier years against which payments are still being made are identif ied as
poundrsquo000 of total pensionable
pay
Capital cost of discretionary added years awarded in 200001 funded by the Pension Fund 600 06
Capital cost of discretionary added years awarded years before 200001 funded by the Pension Fund 32000
Capital cost of discretionary added years awarded in 200001 funded by the Council 400 04
Capital cost of discretionary added years awarded years before 200001 funded by the Council 28000
17
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
12 REMUNERATION OF EMPLOYEES
121 During 200001 the Council employed staff whose taxable remuneration exceeded pound40000 in the year A breakdown of these employees in bands of pound10000 is as follows
Band
pound
Number of employees
200001
Number of employees
199900
40000 ndash 49999 50000 ndash 59999 60000 ndash 69999 70000 ndash 79999 80000 ndash 89999 90000 ndash 99999 100000 ndash 109999 110000 ndash 119999
75 25 7 2 3 0 0 1
81 25 7 1 4 0 1 0
113 119
13 ASSET MANAGEMENT REVENUE ACCOUNT
Income Capital charges ndash General Fund
ndash Housing Revenue Account Transfer from grants deferred
Expenditure Provision for depreciation External interest charges Finance lease charges
Balance to Consolidated Revenue account
14 MINIMUM REVENUE PROVISION
Non-housing amount ndash 4 of credit ceiling Housing amount ndash 2 of credit ceiling
Minimum Revenue Provision
Amount charged as depreciation Excess of depreciation over MRP
200001 199900 pound000 pound000
(29286) (23694) (76002) (80938) (5065) (3561)
(110353) (108193)
40767) 24357 72614) 72109
38) 251
113419) 96717
3056) (11476)
200001 199900 pound000 pound000
1755) 1657 14480) 14700
16235) 16357
40767) 24357 (24532) (8000)
16235) 16357
18
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
HOUSING REVENUE ACCOUNT
The Housing Revenue Account reflects the statutory requirement under schedule 4 of the Local Government and Housing Act 1989 to account separately for local authority housing provision It shows the major elements of cost in providing and managing the Councilrsquos housing stock and how this expenditure is met from rents subsidy and other income
HOUSING REVENUE ACCOUNT 200001 199900 pound000 pound000
INCOME Rents ndash dwellings (142536) (142649)
ndash non-dwellings (5595) (6158) Charges to tenants (13461) (14374) Housing subsidy (112596) (115936) Interest on balances (2048) (2431) Interest on mortgage advances (200) (258) Other income (13073) (10953)
TOTAL INCOME (289509) (292759)
EXPENDITURE Repairs and maintenance 43188) 46740 Supervision and management 66886) 70543 Rents rates taxes and other charges 2628) 2306 Capital f inancing costs 80246) 83955 Provision for bad or doubtful debts 7780) 9102 Contributions to(from) provisions 2392) (409) Rent rebate payments 74710) 74146 Capital expenditure charged to revenue 5092) 14141
TOTAL EXPENDITURE 282922) 300524
Movement in reserves (6587) 7765
Balance of reserves at the beginning of year (13530) (21295)
Balance of reserves at the end of year (20117) (13530)
Less Earmarked reserves 12626) 12459
General working balances (7491) (1071)
HOUSING TENANTS ACCOUNTS
Arrears at 1st April 30784) 28534 Charges due in the year 148715) 149088 Rent Rebates (68145) (68424) Write off and adjustments (5112) (5665) Cash collected (75728) (72749)
Arrears at 31st March 30514) 30784
19
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
1 HOUSING SUBSIDY
11 Subsidy is payable by the Government towards the provision of local housing in accordance with determinations made under section 20 of the Local Government and Housing Act 1989 It is calculated by reference to a notional account broadly comprising management and maintenance costs (formula based) capital charges and the cost of rent rebates on one hand and income from rents (based on Department of Transport Local Government and the Regions (DTLR) assumed rent levels) and charges for services on the other with subsidy supporting the difference
12 1st April 1996 saw the introduction of a lsquopre-setrsquo regime a process whereby the data used to calculate virtually all subsidy elements are pre-determined by reference to previous yearsrsquo data For example dwelling numbers at 31st March 1999 are used to calculate subsidy elements such as management and maintenance allowance and notional rent income for the f inancial year 200001 Once estimated they cannot be changed except in exceptional circumstances where a major change has occurred in dwelling numbers (ie a change of more than 3000 properties or 10 of total stock)
2 ANALYSIS OF HOUSING STOCK BY TYPE OF DWELLING
Type of dwelling Number of bedrooms 1 2 3+ other
Total 31301 31300
Houses and bungalows 31301 31300
422 424
875 804
3123 3224
0 0
4420 4452
Low rise flats 31301 31300
3540 3607
842 881
458 478
0 0
4840 4966
Medium rise flats 31301 31300
8411 8547
9259 9479
8238 8501
0 0
25908 26527
High rise flats 31301 31300
4502 4735
6556 6657
2517 2563
0 0
13575 13955
Non permanent 31301 31300
0 0
0 0
0 0
57 61
57 61
Multi-occupied 31301 31300
0 0
0 0
0 0
194 194
194 194
Totals 31301 31300
16875 17532 14336 17513 17821 14766
251 255
48994 50155
20
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
3 HOUSING TENANTS ACCOUNTS
51 The arrears position as at 31st March 2001 includes Neighbourhoods Browning EMB hostels and miscellaneous properties It excludes Tenant Management Organisations Bed amp Breakfast and Travellers Sites
4 RECONCILIATION TO THE CONSOLIDATED REVENUE ACCOUNT
poundrsquo000
Gross Expenditure HRA statement Earmarked reserves 31300 Earmarked reserves 31301 Movement in earmarked reserves 200001
Gross Expenditure Consolidated Revenue Account
12459 12626
Gross Income
HRA surplus transferred to the HRA Fund
poundrsquo000
282922)
167) 283089)
(289509)
(6420)
5 Further information relating to the Housing Revenue Account can be obtained from the Councilrsquos Performance Indicators which are published separately
21
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)
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED BALANCE SHEET
The Consolidated Balance sheet summarises the state of the Councilrsquos affairs as at 31st March 2001 and incorporates the balances on the Councilrsquos revenue and capital accounts consolidated advances and borrowing pool and the Collection Fund The assets and liabilities of the Superannuation Fund and Trust Funds where the Council is not the sole trustee have been excluded
BALANCES AT Fixed assets
Notes 31301 pound000
31301 pound000
31300 pound000
31300 pound000
Operational assets ndash Council dwellings ndash other land and buildings ndash vehicles plant and equipment ndash infrastructure assets ndash community assets ndash Work in progress
1836699) 334538)
6235) 55092) 6532)
187807)
1121681 333974
7797 47758 6453
152283
Non operational assets ndash investment properties
Deferred charges Deferred debtors Deferred debits
1 2 3 4
636)
23617) 2452) 6689)
2427539)
32758)
636
21971 3105 7045
1670582
32121
Total long-term assets 2460297) 1704703
Current Assets ndash stocks and work in progress ndash debtors ndash less provision for bad debts ndash investments
5
6
1875) 145550) (80641) 118070)
184854)
1292 158613 (66150) 114361
208116
Current Liabilities ndash creditors ndash cash and bank
(102075) (6664)
(108739)
(107247) (16329)
(123576)
Total assets less current liabilities 2536412) 1787243
Long term borrowing Deferred liabilities Deferred receipts Deferred credits Grants deferred account Provisions
7 8 9
10 11
12-15
(791849) 0)
(2098) (7264)
(155351) (49063)
(800833) 0
(2567) (8067)
(133504) (50494)
Total assets less liabilities 16 1530787) 791778
Represented by Fixed asset restatement reserve Capital f inancing reserve Usable capital receipts reserve Earmarked reserves Balances ndash General Fund
ndash Housing Revenue AC ndash Collection Fund
17 17 17 17
1268044) 217252)
1807) 24214) 8000)
20117) (8647)
548273 188952
3404 43615 4666
13530 (10662)
Total Equity 1530787 791778
22
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
1 FIXED ASSETS
11 Movement of Fixed Assets 200001
Council Housing
pound000
Other Land amp Building
pound000
Vehicles Plant amp
Equipment pound000
Infrastructure Assets pound000
Community Assets pound000
Investment Properties
pound000
Work in Progress
pound000 TOTAL
pound000
Gross Book Value 01400
Restatements
Revaluations
Additions
Disposals
Gross Book Value 31301
1140709)
768480)
58)
(40726)
1868521)
335057)
2982)
6573)
761)
(5025)
340348)
15651)
(843)
206)
15014)
54095
8833
62928
6453)
(1054)
1133)
6532)
636
636
152283
35524
187807
1704884)
1085)
775053)
46515)
(45751)
2481786)
Accumulated Depreciation bf
Depreciation for Revaluations
and Restatements
Depreciation for the year
Depreciation on assets sold
Depreciation Balance 31301
19028)
(19028)
32359)
(537)
31822)
1083)
4727)
5810)
7854)
(1257)
2182)
8779)
6337
1499
7836 0) 0 0
34302)
(1257)
(19028)
40767)
(537)
54247)
Net Book Value 31301 1836699) 334538) 6235) 55092 6532) 636 187807 2427539)
12 Capital expenditure on the acquisition of land buildings and other tangible assets is shown in additions Expenditure on the construction of new assets is shown in work in progress while under construction and shown as additions to f ixed assets on completion Enhancements and improvements to existing assets are shown as work in progress whilst being carried out and on completion will result in change in valuation rather than classed as an addition Differences between the change in valuation and the cost of these works are transferred to the Fixed Asset Restatement Reserve
13 In preparing for the implementation of Housing Resource Accounting in 200102 an external survey of the stock has revalued Council housing by pound76848 million The main reason for the increase is the improvement in the domestic property market A strong market also discounts the effects of repair liabilities on the assets which compounds the increase in the stock valuation This revaluation will be subject to further review in 200102
14 There have been no impairment losses on f ixed assets that were caused by physical damage or deterioration in the condition of specif ic assets The whole housing stock is valued on an annual basis and any impairment not otherwise identif ied has been absorbed as part of that revaluation Impairments reflecting movements in the general price of properties other than the housing stock have been credited to the Fixed Asset Restatement Reserve
15 Assets relating to former grant maintained schools now foundation schools are not vested in the Council However in accordance with the principles of Financial Reporting Standard 5 it is considered that the assets should be recognised in the Councilrsquos accounts There are four GM schools in the authority but these have not yet been valued and incorporated into the balance sheet
23
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)
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)
)
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
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)
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
)
)
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
))))))
)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
)
)
)) )
)
) )
)))))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
53 Best Value Accounting requires the disclosure of turnover and net profit for all internal trading accounts These are listed below
Turnover (Profit)Loss Turnover (Profit)Loss 200001 200001 199900 199900
poundrsquo000 poundrsquo000 poundrsquo000 poundrsquo000
Building (12700) 246) (18719) 478 Highways (3091) (130) (1989) (66) Refuse (4386) (34) (4029) (134) Catering (9146) 0) (2096) 82 Cleanteam (2958) (125) (3026) (135) Greenteam (1049) (10) (1010) (28) Vehicle Management (Fleet) (3402) (236) (6143) (237) Building Design services (4771) (227) (5491) (150) Legal services (3228) (149) (3061) (215) Payroll amp Pensions (4) 0) (1004) 295 Passenger Services (3191) (80) 0 0 Recruitment (3100) (295) (5764) (305) Community Services (336) 0) (840) (37) Direct Image (153) 0) (1553) 42 Construction 123) 579) (1922) (37) DSO departmental overheads (13) 407) 0 0 Housing Management (16484) (20) (15164) (42) Financial Management Service (11054) 1320) (16121) 3 Personnel Management Service (2264) 3) (2054) 290 Information Technology (5225) 0) (6145) 60 Law amp Administration (7717) 15) (7660) 112 Social Services ndash Orchard Lodge (6052) 359) (6597) 39 Parking Services (5991) (1803) (6055) (1449)
Total All Trading Accounts (106192) (180) (116443) (1434)
6 COMMERCIAL INCOME
61 The Council undertook commercial refuse collection in addition to its statutory refuse collection In 200001 a profit of pound395k (pound129k 199900) occurred on a turnover of pound2252k (pound2026k 199900)
62 The Council operates a number of industrial estates in the area These produced an income of pound2054k (pound2267k in 199900) and expenditure of pound2802k (pound2879k in 199900)
63 The Council also rents out commercial properties These produced an income of pound2200k (pound1568k in 199900) and expenditure of pound4253k (pound3662k in 199900)
64 The Council operates a Parking Trading Account In 200001 parking generated a surplus of pound1803k (pound1449k in 199900) The surplus has been fully applied to meet other transport costs of off-street parking pound1961k road maintenance pound960k and street lighting pound652k (respectively pound218k pound500k and pound731k in 199900) There is no residual balance brought forward or carried forward as any surplus on the account is fully applied to appropriate purposes in the year it arises
14
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
7 LIABILITY IN RESPECT OF LEASED ASSETS
71 The Council has a number of assets that have been provided through lease agreements The values of these payments in 200001 along with the future payments due are shown in the table below
200001 199900 pound000 pound000
Cost of repayments in 200001 Operating leases 1509 1816 Hire purchase and other leases 38 2341
1547 4157
Future liability to payments on agreements entered into as at 31st March 2001 Operating leases 421 493 Hire purchase and other leases 38 38
459 531
8 PUBLICITY
81 The Councilrsquos spending on publicity is set out below under the requirements of section 5(1) of the Local Government Act 1986
Recruitment advertising Council newspapers and other publications Consultations and other publicity
200001 199900 pound pound
849742 814426 223939 217589
1656525 1502268
2730206 2534283
15
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
9 SECTION 137 LOCAL GOVERNMENT ACT 1972
91 Section 137 of the Local Government Act 1972 empowers local authorities subject to various conditions and limits to incur expenditure which in their opinion is in the interest of their area or any part of it or all or some of its inhabitants Under this Section local authorities are required to account separately for such expenditure
92 Section 137 was repealed by the Local Government Act 2000 Section 8 with effect from October 2000 The statutory disclosure requirement therefore only applies for expenditure incurred in the period to September 2000 However for completeness the table below shows expenditure incurred on Section 137 activities for the whole of 200001 This information will not be disclosed from 200102
200001 199900 pound pound
Strategic Services 35040 40435 Social Services 152807 150697 Administration costs 10900 10634
TOTAL EXPENDITURE 198747 201766
SECTION 137 LIMIT 837445 818275
The majority of this expenditure was incurred on grants to various organisations
10 LOCAL AUTHORITY (GOODS AND SERVICES) ACT 1970
101 There were no services provided to other authorities under this Act in 200001
11 EMPLOYEES PENSION COSTS
111 Teachersrsquo pension costs In 200001 the Council paid pound1382 million to the Teachers Pensions Agency in respect of teachersrsquo pension costs which represents 74 of teachersrsquo pensionable pay In addition the Council is responsible for all pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound34k
112 Employees who were transferred from the GLC or ILEA In 200001 the Council paid pound0408 million to the London Pension Fund Authority in respect of the pension costs for former employees of the GLC or ILEA This represents 157 of pensionable pay In addition the Council is responsible for pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound38k
16
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
113 Other employeesrsquo pension costs In 200001 the Council paid an employer contribution of pound1673 million into the Pension Fund representing 164 of pensionable pay The proportion of this contribution which was estimated by the actuary to be attributable to current employeesrsquo liabilities (87) has been charged to the relevant service and the remainder in respect of past employees has been charged as a corporate cost In addition the Council made a one off additional lump sum contribution of pound24 million The contribution rate is determined by the Fundrsquos actuary based on triennial valuations the last full review on which these rates were based being at 31398 Under Pension Fund regulations contribution rates are set to meet the overall liabilities of the Fund In addition the Council is responsible for all pension payments relating to added years benefits it has awarded together with related increases In 200001 these amounted to pound10 million representing 10 of pensionable pay
114 The triennial revaluation of the Fund took place as at 31398 Based on this valuation and advice from the actuary the pension costs it would have been necessary to provide for in the year in accordance with SSAP 24 lsquoAccounting for pension costsrsquo are pound14 million representing 137 of pensionable pay
115 The Council may make discretionary increases to pension entitlements funded either by the Council or the Pension Fund The capital costs of the increases made in the year and arising from earlier years against which payments are still being made are identif ied as
poundrsquo000 of total pensionable
pay
Capital cost of discretionary added years awarded in 200001 funded by the Pension Fund 600 06
Capital cost of discretionary added years awarded years before 200001 funded by the Pension Fund 32000
Capital cost of discretionary added years awarded in 200001 funded by the Council 400 04
Capital cost of discretionary added years awarded years before 200001 funded by the Council 28000
17
)))
)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
12 REMUNERATION OF EMPLOYEES
121 During 200001 the Council employed staff whose taxable remuneration exceeded pound40000 in the year A breakdown of these employees in bands of pound10000 is as follows
Band
pound
Number of employees
200001
Number of employees
199900
40000 ndash 49999 50000 ndash 59999 60000 ndash 69999 70000 ndash 79999 80000 ndash 89999 90000 ndash 99999 100000 ndash 109999 110000 ndash 119999
75 25 7 2 3 0 0 1
81 25 7 1 4 0 1 0
113 119
13 ASSET MANAGEMENT REVENUE ACCOUNT
Income Capital charges ndash General Fund
ndash Housing Revenue Account Transfer from grants deferred
Expenditure Provision for depreciation External interest charges Finance lease charges
Balance to Consolidated Revenue account
14 MINIMUM REVENUE PROVISION
Non-housing amount ndash 4 of credit ceiling Housing amount ndash 2 of credit ceiling
Minimum Revenue Provision
Amount charged as depreciation Excess of depreciation over MRP
200001 199900 pound000 pound000
(29286) (23694) (76002) (80938) (5065) (3561)
(110353) (108193)
40767) 24357 72614) 72109
38) 251
113419) 96717
3056) (11476)
200001 199900 pound000 pound000
1755) 1657 14480) 14700
16235) 16357
40767) 24357 (24532) (8000)
16235) 16357
18
)))))
))
)
)
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
HOUSING REVENUE ACCOUNT
The Housing Revenue Account reflects the statutory requirement under schedule 4 of the Local Government and Housing Act 1989 to account separately for local authority housing provision It shows the major elements of cost in providing and managing the Councilrsquos housing stock and how this expenditure is met from rents subsidy and other income
HOUSING REVENUE ACCOUNT 200001 199900 pound000 pound000
INCOME Rents ndash dwellings (142536) (142649)
ndash non-dwellings (5595) (6158) Charges to tenants (13461) (14374) Housing subsidy (112596) (115936) Interest on balances (2048) (2431) Interest on mortgage advances (200) (258) Other income (13073) (10953)
TOTAL INCOME (289509) (292759)
EXPENDITURE Repairs and maintenance 43188) 46740 Supervision and management 66886) 70543 Rents rates taxes and other charges 2628) 2306 Capital f inancing costs 80246) 83955 Provision for bad or doubtful debts 7780) 9102 Contributions to(from) provisions 2392) (409) Rent rebate payments 74710) 74146 Capital expenditure charged to revenue 5092) 14141
TOTAL EXPENDITURE 282922) 300524
Movement in reserves (6587) 7765
Balance of reserves at the beginning of year (13530) (21295)
Balance of reserves at the end of year (20117) (13530)
Less Earmarked reserves 12626) 12459
General working balances (7491) (1071)
HOUSING TENANTS ACCOUNTS
Arrears at 1st April 30784) 28534 Charges due in the year 148715) 149088 Rent Rebates (68145) (68424) Write off and adjustments (5112) (5665) Cash collected (75728) (72749)
Arrears at 31st March 30514) 30784
19
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
1 HOUSING SUBSIDY
11 Subsidy is payable by the Government towards the provision of local housing in accordance with determinations made under section 20 of the Local Government and Housing Act 1989 It is calculated by reference to a notional account broadly comprising management and maintenance costs (formula based) capital charges and the cost of rent rebates on one hand and income from rents (based on Department of Transport Local Government and the Regions (DTLR) assumed rent levels) and charges for services on the other with subsidy supporting the difference
12 1st April 1996 saw the introduction of a lsquopre-setrsquo regime a process whereby the data used to calculate virtually all subsidy elements are pre-determined by reference to previous yearsrsquo data For example dwelling numbers at 31st March 1999 are used to calculate subsidy elements such as management and maintenance allowance and notional rent income for the f inancial year 200001 Once estimated they cannot be changed except in exceptional circumstances where a major change has occurred in dwelling numbers (ie a change of more than 3000 properties or 10 of total stock)
2 ANALYSIS OF HOUSING STOCK BY TYPE OF DWELLING
Type of dwelling Number of bedrooms 1 2 3+ other
Total 31301 31300
Houses and bungalows 31301 31300
422 424
875 804
3123 3224
0 0
4420 4452
Low rise flats 31301 31300
3540 3607
842 881
458 478
0 0
4840 4966
Medium rise flats 31301 31300
8411 8547
9259 9479
8238 8501
0 0
25908 26527
High rise flats 31301 31300
4502 4735
6556 6657
2517 2563
0 0
13575 13955
Non permanent 31301 31300
0 0
0 0
0 0
57 61
57 61
Multi-occupied 31301 31300
0 0
0 0
0 0
194 194
194 194
Totals 31301 31300
16875 17532 14336 17513 17821 14766
251 255
48994 50155
20
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
3 HOUSING TENANTS ACCOUNTS
51 The arrears position as at 31st March 2001 includes Neighbourhoods Browning EMB hostels and miscellaneous properties It excludes Tenant Management Organisations Bed amp Breakfast and Travellers Sites
4 RECONCILIATION TO THE CONSOLIDATED REVENUE ACCOUNT
poundrsquo000
Gross Expenditure HRA statement Earmarked reserves 31300 Earmarked reserves 31301 Movement in earmarked reserves 200001
Gross Expenditure Consolidated Revenue Account
12459 12626
Gross Income
HRA surplus transferred to the HRA Fund
poundrsquo000
282922)
167) 283089)
(289509)
(6420)
5 Further information relating to the Housing Revenue Account can be obtained from the Councilrsquos Performance Indicators which are published separately
21
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)
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))
)
)
)
))))))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED BALANCE SHEET
The Consolidated Balance sheet summarises the state of the Councilrsquos affairs as at 31st March 2001 and incorporates the balances on the Councilrsquos revenue and capital accounts consolidated advances and borrowing pool and the Collection Fund The assets and liabilities of the Superannuation Fund and Trust Funds where the Council is not the sole trustee have been excluded
BALANCES AT Fixed assets
Notes 31301 pound000
31301 pound000
31300 pound000
31300 pound000
Operational assets ndash Council dwellings ndash other land and buildings ndash vehicles plant and equipment ndash infrastructure assets ndash community assets ndash Work in progress
1836699) 334538)
6235) 55092) 6532)
187807)
1121681 333974
7797 47758 6453
152283
Non operational assets ndash investment properties
Deferred charges Deferred debtors Deferred debits
1 2 3 4
636)
23617) 2452) 6689)
2427539)
32758)
636
21971 3105 7045
1670582
32121
Total long-term assets 2460297) 1704703
Current Assets ndash stocks and work in progress ndash debtors ndash less provision for bad debts ndash investments
5
6
1875) 145550) (80641) 118070)
184854)
1292 158613 (66150) 114361
208116
Current Liabilities ndash creditors ndash cash and bank
(102075) (6664)
(108739)
(107247) (16329)
(123576)
Total assets less current liabilities 2536412) 1787243
Long term borrowing Deferred liabilities Deferred receipts Deferred credits Grants deferred account Provisions
7 8 9
10 11
12-15
(791849) 0)
(2098) (7264)
(155351) (49063)
(800833) 0
(2567) (8067)
(133504) (50494)
Total assets less liabilities 16 1530787) 791778
Represented by Fixed asset restatement reserve Capital f inancing reserve Usable capital receipts reserve Earmarked reserves Balances ndash General Fund
ndash Housing Revenue AC ndash Collection Fund
17 17 17 17
1268044) 217252)
1807) 24214) 8000)
20117) (8647)
548273 188952
3404 43615 4666
13530 (10662)
Total Equity 1530787 791778
22
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
1 FIXED ASSETS
11 Movement of Fixed Assets 200001
Council Housing
pound000
Other Land amp Building
pound000
Vehicles Plant amp
Equipment pound000
Infrastructure Assets pound000
Community Assets pound000
Investment Properties
pound000
Work in Progress
pound000 TOTAL
pound000
Gross Book Value 01400
Restatements
Revaluations
Additions
Disposals
Gross Book Value 31301
1140709)
768480)
58)
(40726)
1868521)
335057)
2982)
6573)
761)
(5025)
340348)
15651)
(843)
206)
15014)
54095
8833
62928
6453)
(1054)
1133)
6532)
636
636
152283
35524
187807
1704884)
1085)
775053)
46515)
(45751)
2481786)
Accumulated Depreciation bf
Depreciation for Revaluations
and Restatements
Depreciation for the year
Depreciation on assets sold
Depreciation Balance 31301
19028)
(19028)
32359)
(537)
31822)
1083)
4727)
5810)
7854)
(1257)
2182)
8779)
6337
1499
7836 0) 0 0
34302)
(1257)
(19028)
40767)
(537)
54247)
Net Book Value 31301 1836699) 334538) 6235) 55092 6532) 636 187807 2427539)
12 Capital expenditure on the acquisition of land buildings and other tangible assets is shown in additions Expenditure on the construction of new assets is shown in work in progress while under construction and shown as additions to f ixed assets on completion Enhancements and improvements to existing assets are shown as work in progress whilst being carried out and on completion will result in change in valuation rather than classed as an addition Differences between the change in valuation and the cost of these works are transferred to the Fixed Asset Restatement Reserve
13 In preparing for the implementation of Housing Resource Accounting in 200102 an external survey of the stock has revalued Council housing by pound76848 million The main reason for the increase is the improvement in the domestic property market A strong market also discounts the effects of repair liabilities on the assets which compounds the increase in the stock valuation This revaluation will be subject to further review in 200102
14 There have been no impairment losses on f ixed assets that were caused by physical damage or deterioration in the condition of specif ic assets The whole housing stock is valued on an annual basis and any impairment not otherwise identif ied has been absorbed as part of that revaluation Impairments reflecting movements in the general price of properties other than the housing stock have been credited to the Fixed Asset Restatement Reserve
15 Assets relating to former grant maintained schools now foundation schools are not vested in the Council However in accordance with the principles of Financial Reporting Standard 5 it is considered that the assets should be recognised in the Councilrsquos accounts There are four GM schools in the authority but these have not yet been valued and incorporated into the balance sheet
23
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)
))
)
)
))
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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) ) )) ) )
) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
)
))
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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))
)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
)
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)))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
7 LIABILITY IN RESPECT OF LEASED ASSETS
71 The Council has a number of assets that have been provided through lease agreements The values of these payments in 200001 along with the future payments due are shown in the table below
200001 199900 pound000 pound000
Cost of repayments in 200001 Operating leases 1509 1816 Hire purchase and other leases 38 2341
1547 4157
Future liability to payments on agreements entered into as at 31st March 2001 Operating leases 421 493 Hire purchase and other leases 38 38
459 531
8 PUBLICITY
81 The Councilrsquos spending on publicity is set out below under the requirements of section 5(1) of the Local Government Act 1986
Recruitment advertising Council newspapers and other publications Consultations and other publicity
200001 199900 pound pound
849742 814426 223939 217589
1656525 1502268
2730206 2534283
15
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
9 SECTION 137 LOCAL GOVERNMENT ACT 1972
91 Section 137 of the Local Government Act 1972 empowers local authorities subject to various conditions and limits to incur expenditure which in their opinion is in the interest of their area or any part of it or all or some of its inhabitants Under this Section local authorities are required to account separately for such expenditure
92 Section 137 was repealed by the Local Government Act 2000 Section 8 with effect from October 2000 The statutory disclosure requirement therefore only applies for expenditure incurred in the period to September 2000 However for completeness the table below shows expenditure incurred on Section 137 activities for the whole of 200001 This information will not be disclosed from 200102
200001 199900 pound pound
Strategic Services 35040 40435 Social Services 152807 150697 Administration costs 10900 10634
TOTAL EXPENDITURE 198747 201766
SECTION 137 LIMIT 837445 818275
The majority of this expenditure was incurred on grants to various organisations
10 LOCAL AUTHORITY (GOODS AND SERVICES) ACT 1970
101 There were no services provided to other authorities under this Act in 200001
11 EMPLOYEES PENSION COSTS
111 Teachersrsquo pension costs In 200001 the Council paid pound1382 million to the Teachers Pensions Agency in respect of teachersrsquo pension costs which represents 74 of teachersrsquo pensionable pay In addition the Council is responsible for all pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound34k
112 Employees who were transferred from the GLC or ILEA In 200001 the Council paid pound0408 million to the London Pension Fund Authority in respect of the pension costs for former employees of the GLC or ILEA This represents 157 of pensionable pay In addition the Council is responsible for pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound38k
16
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
113 Other employeesrsquo pension costs In 200001 the Council paid an employer contribution of pound1673 million into the Pension Fund representing 164 of pensionable pay The proportion of this contribution which was estimated by the actuary to be attributable to current employeesrsquo liabilities (87) has been charged to the relevant service and the remainder in respect of past employees has been charged as a corporate cost In addition the Council made a one off additional lump sum contribution of pound24 million The contribution rate is determined by the Fundrsquos actuary based on triennial valuations the last full review on which these rates were based being at 31398 Under Pension Fund regulations contribution rates are set to meet the overall liabilities of the Fund In addition the Council is responsible for all pension payments relating to added years benefits it has awarded together with related increases In 200001 these amounted to pound10 million representing 10 of pensionable pay
114 The triennial revaluation of the Fund took place as at 31398 Based on this valuation and advice from the actuary the pension costs it would have been necessary to provide for in the year in accordance with SSAP 24 lsquoAccounting for pension costsrsquo are pound14 million representing 137 of pensionable pay
115 The Council may make discretionary increases to pension entitlements funded either by the Council or the Pension Fund The capital costs of the increases made in the year and arising from earlier years against which payments are still being made are identif ied as
poundrsquo000 of total pensionable
pay
Capital cost of discretionary added years awarded in 200001 funded by the Pension Fund 600 06
Capital cost of discretionary added years awarded years before 200001 funded by the Pension Fund 32000
Capital cost of discretionary added years awarded in 200001 funded by the Council 400 04
Capital cost of discretionary added years awarded years before 200001 funded by the Council 28000
17
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)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
12 REMUNERATION OF EMPLOYEES
121 During 200001 the Council employed staff whose taxable remuneration exceeded pound40000 in the year A breakdown of these employees in bands of pound10000 is as follows
Band
pound
Number of employees
200001
Number of employees
199900
40000 ndash 49999 50000 ndash 59999 60000 ndash 69999 70000 ndash 79999 80000 ndash 89999 90000 ndash 99999 100000 ndash 109999 110000 ndash 119999
75 25 7 2 3 0 0 1
81 25 7 1 4 0 1 0
113 119
13 ASSET MANAGEMENT REVENUE ACCOUNT
Income Capital charges ndash General Fund
ndash Housing Revenue Account Transfer from grants deferred
Expenditure Provision for depreciation External interest charges Finance lease charges
Balance to Consolidated Revenue account
14 MINIMUM REVENUE PROVISION
Non-housing amount ndash 4 of credit ceiling Housing amount ndash 2 of credit ceiling
Minimum Revenue Provision
Amount charged as depreciation Excess of depreciation over MRP
200001 199900 pound000 pound000
(29286) (23694) (76002) (80938) (5065) (3561)
(110353) (108193)
40767) 24357 72614) 72109
38) 251
113419) 96717
3056) (11476)
200001 199900 pound000 pound000
1755) 1657 14480) 14700
16235) 16357
40767) 24357 (24532) (8000)
16235) 16357
18
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)
)
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
HOUSING REVENUE ACCOUNT
The Housing Revenue Account reflects the statutory requirement under schedule 4 of the Local Government and Housing Act 1989 to account separately for local authority housing provision It shows the major elements of cost in providing and managing the Councilrsquos housing stock and how this expenditure is met from rents subsidy and other income
HOUSING REVENUE ACCOUNT 200001 199900 pound000 pound000
INCOME Rents ndash dwellings (142536) (142649)
ndash non-dwellings (5595) (6158) Charges to tenants (13461) (14374) Housing subsidy (112596) (115936) Interest on balances (2048) (2431) Interest on mortgage advances (200) (258) Other income (13073) (10953)
TOTAL INCOME (289509) (292759)
EXPENDITURE Repairs and maintenance 43188) 46740 Supervision and management 66886) 70543 Rents rates taxes and other charges 2628) 2306 Capital f inancing costs 80246) 83955 Provision for bad or doubtful debts 7780) 9102 Contributions to(from) provisions 2392) (409) Rent rebate payments 74710) 74146 Capital expenditure charged to revenue 5092) 14141
TOTAL EXPENDITURE 282922) 300524
Movement in reserves (6587) 7765
Balance of reserves at the beginning of year (13530) (21295)
Balance of reserves at the end of year (20117) (13530)
Less Earmarked reserves 12626) 12459
General working balances (7491) (1071)
HOUSING TENANTS ACCOUNTS
Arrears at 1st April 30784) 28534 Charges due in the year 148715) 149088 Rent Rebates (68145) (68424) Write off and adjustments (5112) (5665) Cash collected (75728) (72749)
Arrears at 31st March 30514) 30784
19
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
1 HOUSING SUBSIDY
11 Subsidy is payable by the Government towards the provision of local housing in accordance with determinations made under section 20 of the Local Government and Housing Act 1989 It is calculated by reference to a notional account broadly comprising management and maintenance costs (formula based) capital charges and the cost of rent rebates on one hand and income from rents (based on Department of Transport Local Government and the Regions (DTLR) assumed rent levels) and charges for services on the other with subsidy supporting the difference
12 1st April 1996 saw the introduction of a lsquopre-setrsquo regime a process whereby the data used to calculate virtually all subsidy elements are pre-determined by reference to previous yearsrsquo data For example dwelling numbers at 31st March 1999 are used to calculate subsidy elements such as management and maintenance allowance and notional rent income for the f inancial year 200001 Once estimated they cannot be changed except in exceptional circumstances where a major change has occurred in dwelling numbers (ie a change of more than 3000 properties or 10 of total stock)
2 ANALYSIS OF HOUSING STOCK BY TYPE OF DWELLING
Type of dwelling Number of bedrooms 1 2 3+ other
Total 31301 31300
Houses and bungalows 31301 31300
422 424
875 804
3123 3224
0 0
4420 4452
Low rise flats 31301 31300
3540 3607
842 881
458 478
0 0
4840 4966
Medium rise flats 31301 31300
8411 8547
9259 9479
8238 8501
0 0
25908 26527
High rise flats 31301 31300
4502 4735
6556 6657
2517 2563
0 0
13575 13955
Non permanent 31301 31300
0 0
0 0
0 0
57 61
57 61
Multi-occupied 31301 31300
0 0
0 0
0 0
194 194
194 194
Totals 31301 31300
16875 17532 14336 17513 17821 14766
251 255
48994 50155
20
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
3 HOUSING TENANTS ACCOUNTS
51 The arrears position as at 31st March 2001 includes Neighbourhoods Browning EMB hostels and miscellaneous properties It excludes Tenant Management Organisations Bed amp Breakfast and Travellers Sites
4 RECONCILIATION TO THE CONSOLIDATED REVENUE ACCOUNT
poundrsquo000
Gross Expenditure HRA statement Earmarked reserves 31300 Earmarked reserves 31301 Movement in earmarked reserves 200001
Gross Expenditure Consolidated Revenue Account
12459 12626
Gross Income
HRA surplus transferred to the HRA Fund
poundrsquo000
282922)
167) 283089)
(289509)
(6420)
5 Further information relating to the Housing Revenue Account can be obtained from the Councilrsquos Performance Indicators which are published separately
21
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)
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)
)
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED BALANCE SHEET
The Consolidated Balance sheet summarises the state of the Councilrsquos affairs as at 31st March 2001 and incorporates the balances on the Councilrsquos revenue and capital accounts consolidated advances and borrowing pool and the Collection Fund The assets and liabilities of the Superannuation Fund and Trust Funds where the Council is not the sole trustee have been excluded
BALANCES AT Fixed assets
Notes 31301 pound000
31301 pound000
31300 pound000
31300 pound000
Operational assets ndash Council dwellings ndash other land and buildings ndash vehicles plant and equipment ndash infrastructure assets ndash community assets ndash Work in progress
1836699) 334538)
6235) 55092) 6532)
187807)
1121681 333974
7797 47758 6453
152283
Non operational assets ndash investment properties
Deferred charges Deferred debtors Deferred debits
1 2 3 4
636)
23617) 2452) 6689)
2427539)
32758)
636
21971 3105 7045
1670582
32121
Total long-term assets 2460297) 1704703
Current Assets ndash stocks and work in progress ndash debtors ndash less provision for bad debts ndash investments
5
6
1875) 145550) (80641) 118070)
184854)
1292 158613 (66150) 114361
208116
Current Liabilities ndash creditors ndash cash and bank
(102075) (6664)
(108739)
(107247) (16329)
(123576)
Total assets less current liabilities 2536412) 1787243
Long term borrowing Deferred liabilities Deferred receipts Deferred credits Grants deferred account Provisions
7 8 9
10 11
12-15
(791849) 0)
(2098) (7264)
(155351) (49063)
(800833) 0
(2567) (8067)
(133504) (50494)
Total assets less liabilities 16 1530787) 791778
Represented by Fixed asset restatement reserve Capital f inancing reserve Usable capital receipts reserve Earmarked reserves Balances ndash General Fund
ndash Housing Revenue AC ndash Collection Fund
17 17 17 17
1268044) 217252)
1807) 24214) 8000)
20117) (8647)
548273 188952
3404 43615 4666
13530 (10662)
Total Equity 1530787 791778
22
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
1 FIXED ASSETS
11 Movement of Fixed Assets 200001
Council Housing
pound000
Other Land amp Building
pound000
Vehicles Plant amp
Equipment pound000
Infrastructure Assets pound000
Community Assets pound000
Investment Properties
pound000
Work in Progress
pound000 TOTAL
pound000
Gross Book Value 01400
Restatements
Revaluations
Additions
Disposals
Gross Book Value 31301
1140709)
768480)
58)
(40726)
1868521)
335057)
2982)
6573)
761)
(5025)
340348)
15651)
(843)
206)
15014)
54095
8833
62928
6453)
(1054)
1133)
6532)
636
636
152283
35524
187807
1704884)
1085)
775053)
46515)
(45751)
2481786)
Accumulated Depreciation bf
Depreciation for Revaluations
and Restatements
Depreciation for the year
Depreciation on assets sold
Depreciation Balance 31301
19028)
(19028)
32359)
(537)
31822)
1083)
4727)
5810)
7854)
(1257)
2182)
8779)
6337
1499
7836 0) 0 0
34302)
(1257)
(19028)
40767)
(537)
54247)
Net Book Value 31301 1836699) 334538) 6235) 55092 6532) 636 187807 2427539)
12 Capital expenditure on the acquisition of land buildings and other tangible assets is shown in additions Expenditure on the construction of new assets is shown in work in progress while under construction and shown as additions to f ixed assets on completion Enhancements and improvements to existing assets are shown as work in progress whilst being carried out and on completion will result in change in valuation rather than classed as an addition Differences between the change in valuation and the cost of these works are transferred to the Fixed Asset Restatement Reserve
13 In preparing for the implementation of Housing Resource Accounting in 200102 an external survey of the stock has revalued Council housing by pound76848 million The main reason for the increase is the improvement in the domestic property market A strong market also discounts the effects of repair liabilities on the assets which compounds the increase in the stock valuation This revaluation will be subject to further review in 200102
14 There have been no impairment losses on f ixed assets that were caused by physical damage or deterioration in the condition of specif ic assets The whole housing stock is valued on an annual basis and any impairment not otherwise identif ied has been absorbed as part of that revaluation Impairments reflecting movements in the general price of properties other than the housing stock have been credited to the Fixed Asset Restatement Reserve
15 Assets relating to former grant maintained schools now foundation schools are not vested in the Council However in accordance with the principles of Financial Reporting Standard 5 it is considered that the assets should be recognised in the Councilrsquos accounts There are four GM schools in the authority but these have not yet been valued and incorporated into the balance sheet
23
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)
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)
)
))
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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) ) )) ) )
) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
)
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
9 SECTION 137 LOCAL GOVERNMENT ACT 1972
91 Section 137 of the Local Government Act 1972 empowers local authorities subject to various conditions and limits to incur expenditure which in their opinion is in the interest of their area or any part of it or all or some of its inhabitants Under this Section local authorities are required to account separately for such expenditure
92 Section 137 was repealed by the Local Government Act 2000 Section 8 with effect from October 2000 The statutory disclosure requirement therefore only applies for expenditure incurred in the period to September 2000 However for completeness the table below shows expenditure incurred on Section 137 activities for the whole of 200001 This information will not be disclosed from 200102
200001 199900 pound pound
Strategic Services 35040 40435 Social Services 152807 150697 Administration costs 10900 10634
TOTAL EXPENDITURE 198747 201766
SECTION 137 LIMIT 837445 818275
The majority of this expenditure was incurred on grants to various organisations
10 LOCAL AUTHORITY (GOODS AND SERVICES) ACT 1970
101 There were no services provided to other authorities under this Act in 200001
11 EMPLOYEES PENSION COSTS
111 Teachersrsquo pension costs In 200001 the Council paid pound1382 million to the Teachers Pensions Agency in respect of teachersrsquo pension costs which represents 74 of teachersrsquo pensionable pay In addition the Council is responsible for all pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound34k
112 Employees who were transferred from the GLC or ILEA In 200001 the Council paid pound0408 million to the London Pension Fund Authority in respect of the pension costs for former employees of the GLC or ILEA This represents 157 of pensionable pay In addition the Council is responsible for pension payments relating to added years it has awarded together with the related increases In 200001 these amounted to pound38k
16
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
113 Other employeesrsquo pension costs In 200001 the Council paid an employer contribution of pound1673 million into the Pension Fund representing 164 of pensionable pay The proportion of this contribution which was estimated by the actuary to be attributable to current employeesrsquo liabilities (87) has been charged to the relevant service and the remainder in respect of past employees has been charged as a corporate cost In addition the Council made a one off additional lump sum contribution of pound24 million The contribution rate is determined by the Fundrsquos actuary based on triennial valuations the last full review on which these rates were based being at 31398 Under Pension Fund regulations contribution rates are set to meet the overall liabilities of the Fund In addition the Council is responsible for all pension payments relating to added years benefits it has awarded together with related increases In 200001 these amounted to pound10 million representing 10 of pensionable pay
114 The triennial revaluation of the Fund took place as at 31398 Based on this valuation and advice from the actuary the pension costs it would have been necessary to provide for in the year in accordance with SSAP 24 lsquoAccounting for pension costsrsquo are pound14 million representing 137 of pensionable pay
115 The Council may make discretionary increases to pension entitlements funded either by the Council or the Pension Fund The capital costs of the increases made in the year and arising from earlier years against which payments are still being made are identif ied as
poundrsquo000 of total pensionable
pay
Capital cost of discretionary added years awarded in 200001 funded by the Pension Fund 600 06
Capital cost of discretionary added years awarded years before 200001 funded by the Pension Fund 32000
Capital cost of discretionary added years awarded in 200001 funded by the Council 400 04
Capital cost of discretionary added years awarded years before 200001 funded by the Council 28000
17
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)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
12 REMUNERATION OF EMPLOYEES
121 During 200001 the Council employed staff whose taxable remuneration exceeded pound40000 in the year A breakdown of these employees in bands of pound10000 is as follows
Band
pound
Number of employees
200001
Number of employees
199900
40000 ndash 49999 50000 ndash 59999 60000 ndash 69999 70000 ndash 79999 80000 ndash 89999 90000 ndash 99999 100000 ndash 109999 110000 ndash 119999
75 25 7 2 3 0 0 1
81 25 7 1 4 0 1 0
113 119
13 ASSET MANAGEMENT REVENUE ACCOUNT
Income Capital charges ndash General Fund
ndash Housing Revenue Account Transfer from grants deferred
Expenditure Provision for depreciation External interest charges Finance lease charges
Balance to Consolidated Revenue account
14 MINIMUM REVENUE PROVISION
Non-housing amount ndash 4 of credit ceiling Housing amount ndash 2 of credit ceiling
Minimum Revenue Provision
Amount charged as depreciation Excess of depreciation over MRP
200001 199900 pound000 pound000
(29286) (23694) (76002) (80938) (5065) (3561)
(110353) (108193)
40767) 24357 72614) 72109
38) 251
113419) 96717
3056) (11476)
200001 199900 pound000 pound000
1755) 1657 14480) 14700
16235) 16357
40767) 24357 (24532) (8000)
16235) 16357
18
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)
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
HOUSING REVENUE ACCOUNT
The Housing Revenue Account reflects the statutory requirement under schedule 4 of the Local Government and Housing Act 1989 to account separately for local authority housing provision It shows the major elements of cost in providing and managing the Councilrsquos housing stock and how this expenditure is met from rents subsidy and other income
HOUSING REVENUE ACCOUNT 200001 199900 pound000 pound000
INCOME Rents ndash dwellings (142536) (142649)
ndash non-dwellings (5595) (6158) Charges to tenants (13461) (14374) Housing subsidy (112596) (115936) Interest on balances (2048) (2431) Interest on mortgage advances (200) (258) Other income (13073) (10953)
TOTAL INCOME (289509) (292759)
EXPENDITURE Repairs and maintenance 43188) 46740 Supervision and management 66886) 70543 Rents rates taxes and other charges 2628) 2306 Capital f inancing costs 80246) 83955 Provision for bad or doubtful debts 7780) 9102 Contributions to(from) provisions 2392) (409) Rent rebate payments 74710) 74146 Capital expenditure charged to revenue 5092) 14141
TOTAL EXPENDITURE 282922) 300524
Movement in reserves (6587) 7765
Balance of reserves at the beginning of year (13530) (21295)
Balance of reserves at the end of year (20117) (13530)
Less Earmarked reserves 12626) 12459
General working balances (7491) (1071)
HOUSING TENANTS ACCOUNTS
Arrears at 1st April 30784) 28534 Charges due in the year 148715) 149088 Rent Rebates (68145) (68424) Write off and adjustments (5112) (5665) Cash collected (75728) (72749)
Arrears at 31st March 30514) 30784
19
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
1 HOUSING SUBSIDY
11 Subsidy is payable by the Government towards the provision of local housing in accordance with determinations made under section 20 of the Local Government and Housing Act 1989 It is calculated by reference to a notional account broadly comprising management and maintenance costs (formula based) capital charges and the cost of rent rebates on one hand and income from rents (based on Department of Transport Local Government and the Regions (DTLR) assumed rent levels) and charges for services on the other with subsidy supporting the difference
12 1st April 1996 saw the introduction of a lsquopre-setrsquo regime a process whereby the data used to calculate virtually all subsidy elements are pre-determined by reference to previous yearsrsquo data For example dwelling numbers at 31st March 1999 are used to calculate subsidy elements such as management and maintenance allowance and notional rent income for the f inancial year 200001 Once estimated they cannot be changed except in exceptional circumstances where a major change has occurred in dwelling numbers (ie a change of more than 3000 properties or 10 of total stock)
2 ANALYSIS OF HOUSING STOCK BY TYPE OF DWELLING
Type of dwelling Number of bedrooms 1 2 3+ other
Total 31301 31300
Houses and bungalows 31301 31300
422 424
875 804
3123 3224
0 0
4420 4452
Low rise flats 31301 31300
3540 3607
842 881
458 478
0 0
4840 4966
Medium rise flats 31301 31300
8411 8547
9259 9479
8238 8501
0 0
25908 26527
High rise flats 31301 31300
4502 4735
6556 6657
2517 2563
0 0
13575 13955
Non permanent 31301 31300
0 0
0 0
0 0
57 61
57 61
Multi-occupied 31301 31300
0 0
0 0
0 0
194 194
194 194
Totals 31301 31300
16875 17532 14336 17513 17821 14766
251 255
48994 50155
20
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
3 HOUSING TENANTS ACCOUNTS
51 The arrears position as at 31st March 2001 includes Neighbourhoods Browning EMB hostels and miscellaneous properties It excludes Tenant Management Organisations Bed amp Breakfast and Travellers Sites
4 RECONCILIATION TO THE CONSOLIDATED REVENUE ACCOUNT
poundrsquo000
Gross Expenditure HRA statement Earmarked reserves 31300 Earmarked reserves 31301 Movement in earmarked reserves 200001
Gross Expenditure Consolidated Revenue Account
12459 12626
Gross Income
HRA surplus transferred to the HRA Fund
poundrsquo000
282922)
167) 283089)
(289509)
(6420)
5 Further information relating to the Housing Revenue Account can be obtained from the Councilrsquos Performance Indicators which are published separately
21
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)
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)
)
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED BALANCE SHEET
The Consolidated Balance sheet summarises the state of the Councilrsquos affairs as at 31st March 2001 and incorporates the balances on the Councilrsquos revenue and capital accounts consolidated advances and borrowing pool and the Collection Fund The assets and liabilities of the Superannuation Fund and Trust Funds where the Council is not the sole trustee have been excluded
BALANCES AT Fixed assets
Notes 31301 pound000
31301 pound000
31300 pound000
31300 pound000
Operational assets ndash Council dwellings ndash other land and buildings ndash vehicles plant and equipment ndash infrastructure assets ndash community assets ndash Work in progress
1836699) 334538)
6235) 55092) 6532)
187807)
1121681 333974
7797 47758 6453
152283
Non operational assets ndash investment properties
Deferred charges Deferred debtors Deferred debits
1 2 3 4
636)
23617) 2452) 6689)
2427539)
32758)
636
21971 3105 7045
1670582
32121
Total long-term assets 2460297) 1704703
Current Assets ndash stocks and work in progress ndash debtors ndash less provision for bad debts ndash investments
5
6
1875) 145550) (80641) 118070)
184854)
1292 158613 (66150) 114361
208116
Current Liabilities ndash creditors ndash cash and bank
(102075) (6664)
(108739)
(107247) (16329)
(123576)
Total assets less current liabilities 2536412) 1787243
Long term borrowing Deferred liabilities Deferred receipts Deferred credits Grants deferred account Provisions
7 8 9
10 11
12-15
(791849) 0)
(2098) (7264)
(155351) (49063)
(800833) 0
(2567) (8067)
(133504) (50494)
Total assets less liabilities 16 1530787) 791778
Represented by Fixed asset restatement reserve Capital f inancing reserve Usable capital receipts reserve Earmarked reserves Balances ndash General Fund
ndash Housing Revenue AC ndash Collection Fund
17 17 17 17
1268044) 217252)
1807) 24214) 8000)
20117) (8647)
548273 188952
3404 43615 4666
13530 (10662)
Total Equity 1530787 791778
22
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
1 FIXED ASSETS
11 Movement of Fixed Assets 200001
Council Housing
pound000
Other Land amp Building
pound000
Vehicles Plant amp
Equipment pound000
Infrastructure Assets pound000
Community Assets pound000
Investment Properties
pound000
Work in Progress
pound000 TOTAL
pound000
Gross Book Value 01400
Restatements
Revaluations
Additions
Disposals
Gross Book Value 31301
1140709)
768480)
58)
(40726)
1868521)
335057)
2982)
6573)
761)
(5025)
340348)
15651)
(843)
206)
15014)
54095
8833
62928
6453)
(1054)
1133)
6532)
636
636
152283
35524
187807
1704884)
1085)
775053)
46515)
(45751)
2481786)
Accumulated Depreciation bf
Depreciation for Revaluations
and Restatements
Depreciation for the year
Depreciation on assets sold
Depreciation Balance 31301
19028)
(19028)
32359)
(537)
31822)
1083)
4727)
5810)
7854)
(1257)
2182)
8779)
6337
1499
7836 0) 0 0
34302)
(1257)
(19028)
40767)
(537)
54247)
Net Book Value 31301 1836699) 334538) 6235) 55092 6532) 636 187807 2427539)
12 Capital expenditure on the acquisition of land buildings and other tangible assets is shown in additions Expenditure on the construction of new assets is shown in work in progress while under construction and shown as additions to f ixed assets on completion Enhancements and improvements to existing assets are shown as work in progress whilst being carried out and on completion will result in change in valuation rather than classed as an addition Differences between the change in valuation and the cost of these works are transferred to the Fixed Asset Restatement Reserve
13 In preparing for the implementation of Housing Resource Accounting in 200102 an external survey of the stock has revalued Council housing by pound76848 million The main reason for the increase is the improvement in the domestic property market A strong market also discounts the effects of repair liabilities on the assets which compounds the increase in the stock valuation This revaluation will be subject to further review in 200102
14 There have been no impairment losses on f ixed assets that were caused by physical damage or deterioration in the condition of specif ic assets The whole housing stock is valued on an annual basis and any impairment not otherwise identif ied has been absorbed as part of that revaluation Impairments reflecting movements in the general price of properties other than the housing stock have been credited to the Fixed Asset Restatement Reserve
15 Assets relating to former grant maintained schools now foundation schools are not vested in the Council However in accordance with the principles of Financial Reporting Standard 5 it is considered that the assets should be recognised in the Councilrsquos accounts There are four GM schools in the authority but these have not yet been valued and incorporated into the balance sheet
23
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)
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)
)
))
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
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)
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
)
)
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
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)
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)
)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
113 Other employeesrsquo pension costs In 200001 the Council paid an employer contribution of pound1673 million into the Pension Fund representing 164 of pensionable pay The proportion of this contribution which was estimated by the actuary to be attributable to current employeesrsquo liabilities (87) has been charged to the relevant service and the remainder in respect of past employees has been charged as a corporate cost In addition the Council made a one off additional lump sum contribution of pound24 million The contribution rate is determined by the Fundrsquos actuary based on triennial valuations the last full review on which these rates were based being at 31398 Under Pension Fund regulations contribution rates are set to meet the overall liabilities of the Fund In addition the Council is responsible for all pension payments relating to added years benefits it has awarded together with related increases In 200001 these amounted to pound10 million representing 10 of pensionable pay
114 The triennial revaluation of the Fund took place as at 31398 Based on this valuation and advice from the actuary the pension costs it would have been necessary to provide for in the year in accordance with SSAP 24 lsquoAccounting for pension costsrsquo are pound14 million representing 137 of pensionable pay
115 The Council may make discretionary increases to pension entitlements funded either by the Council or the Pension Fund The capital costs of the increases made in the year and arising from earlier years against which payments are still being made are identif ied as
poundrsquo000 of total pensionable
pay
Capital cost of discretionary added years awarded in 200001 funded by the Pension Fund 600 06
Capital cost of discretionary added years awarded years before 200001 funded by the Pension Fund 32000
Capital cost of discretionary added years awarded in 200001 funded by the Council 400 04
Capital cost of discretionary added years awarded years before 200001 funded by the Council 28000
17
)))
)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
12 REMUNERATION OF EMPLOYEES
121 During 200001 the Council employed staff whose taxable remuneration exceeded pound40000 in the year A breakdown of these employees in bands of pound10000 is as follows
Band
pound
Number of employees
200001
Number of employees
199900
40000 ndash 49999 50000 ndash 59999 60000 ndash 69999 70000 ndash 79999 80000 ndash 89999 90000 ndash 99999 100000 ndash 109999 110000 ndash 119999
75 25 7 2 3 0 0 1
81 25 7 1 4 0 1 0
113 119
13 ASSET MANAGEMENT REVENUE ACCOUNT
Income Capital charges ndash General Fund
ndash Housing Revenue Account Transfer from grants deferred
Expenditure Provision for depreciation External interest charges Finance lease charges
Balance to Consolidated Revenue account
14 MINIMUM REVENUE PROVISION
Non-housing amount ndash 4 of credit ceiling Housing amount ndash 2 of credit ceiling
Minimum Revenue Provision
Amount charged as depreciation Excess of depreciation over MRP
200001 199900 pound000 pound000
(29286) (23694) (76002) (80938) (5065) (3561)
(110353) (108193)
40767) 24357 72614) 72109
38) 251
113419) 96717
3056) (11476)
200001 199900 pound000 pound000
1755) 1657 14480) 14700
16235) 16357
40767) 24357 (24532) (8000)
16235) 16357
18
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))
)
)
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
HOUSING REVENUE ACCOUNT
The Housing Revenue Account reflects the statutory requirement under schedule 4 of the Local Government and Housing Act 1989 to account separately for local authority housing provision It shows the major elements of cost in providing and managing the Councilrsquos housing stock and how this expenditure is met from rents subsidy and other income
HOUSING REVENUE ACCOUNT 200001 199900 pound000 pound000
INCOME Rents ndash dwellings (142536) (142649)
ndash non-dwellings (5595) (6158) Charges to tenants (13461) (14374) Housing subsidy (112596) (115936) Interest on balances (2048) (2431) Interest on mortgage advances (200) (258) Other income (13073) (10953)
TOTAL INCOME (289509) (292759)
EXPENDITURE Repairs and maintenance 43188) 46740 Supervision and management 66886) 70543 Rents rates taxes and other charges 2628) 2306 Capital f inancing costs 80246) 83955 Provision for bad or doubtful debts 7780) 9102 Contributions to(from) provisions 2392) (409) Rent rebate payments 74710) 74146 Capital expenditure charged to revenue 5092) 14141
TOTAL EXPENDITURE 282922) 300524
Movement in reserves (6587) 7765
Balance of reserves at the beginning of year (13530) (21295)
Balance of reserves at the end of year (20117) (13530)
Less Earmarked reserves 12626) 12459
General working balances (7491) (1071)
HOUSING TENANTS ACCOUNTS
Arrears at 1st April 30784) 28534 Charges due in the year 148715) 149088 Rent Rebates (68145) (68424) Write off and adjustments (5112) (5665) Cash collected (75728) (72749)
Arrears at 31st March 30514) 30784
19
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
1 HOUSING SUBSIDY
11 Subsidy is payable by the Government towards the provision of local housing in accordance with determinations made under section 20 of the Local Government and Housing Act 1989 It is calculated by reference to a notional account broadly comprising management and maintenance costs (formula based) capital charges and the cost of rent rebates on one hand and income from rents (based on Department of Transport Local Government and the Regions (DTLR) assumed rent levels) and charges for services on the other with subsidy supporting the difference
12 1st April 1996 saw the introduction of a lsquopre-setrsquo regime a process whereby the data used to calculate virtually all subsidy elements are pre-determined by reference to previous yearsrsquo data For example dwelling numbers at 31st March 1999 are used to calculate subsidy elements such as management and maintenance allowance and notional rent income for the f inancial year 200001 Once estimated they cannot be changed except in exceptional circumstances where a major change has occurred in dwelling numbers (ie a change of more than 3000 properties or 10 of total stock)
2 ANALYSIS OF HOUSING STOCK BY TYPE OF DWELLING
Type of dwelling Number of bedrooms 1 2 3+ other
Total 31301 31300
Houses and bungalows 31301 31300
422 424
875 804
3123 3224
0 0
4420 4452
Low rise flats 31301 31300
3540 3607
842 881
458 478
0 0
4840 4966
Medium rise flats 31301 31300
8411 8547
9259 9479
8238 8501
0 0
25908 26527
High rise flats 31301 31300
4502 4735
6556 6657
2517 2563
0 0
13575 13955
Non permanent 31301 31300
0 0
0 0
0 0
57 61
57 61
Multi-occupied 31301 31300
0 0
0 0
0 0
194 194
194 194
Totals 31301 31300
16875 17532 14336 17513 17821 14766
251 255
48994 50155
20
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
3 HOUSING TENANTS ACCOUNTS
51 The arrears position as at 31st March 2001 includes Neighbourhoods Browning EMB hostels and miscellaneous properties It excludes Tenant Management Organisations Bed amp Breakfast and Travellers Sites
4 RECONCILIATION TO THE CONSOLIDATED REVENUE ACCOUNT
poundrsquo000
Gross Expenditure HRA statement Earmarked reserves 31300 Earmarked reserves 31301 Movement in earmarked reserves 200001
Gross Expenditure Consolidated Revenue Account
12459 12626
Gross Income
HRA surplus transferred to the HRA Fund
poundrsquo000
282922)
167) 283089)
(289509)
(6420)
5 Further information relating to the Housing Revenue Account can be obtained from the Councilrsquos Performance Indicators which are published separately
21
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))
)))
)
))
))
)
)
)
))))))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED BALANCE SHEET
The Consolidated Balance sheet summarises the state of the Councilrsquos affairs as at 31st March 2001 and incorporates the balances on the Councilrsquos revenue and capital accounts consolidated advances and borrowing pool and the Collection Fund The assets and liabilities of the Superannuation Fund and Trust Funds where the Council is not the sole trustee have been excluded
BALANCES AT Fixed assets
Notes 31301 pound000
31301 pound000
31300 pound000
31300 pound000
Operational assets ndash Council dwellings ndash other land and buildings ndash vehicles plant and equipment ndash infrastructure assets ndash community assets ndash Work in progress
1836699) 334538)
6235) 55092) 6532)
187807)
1121681 333974
7797 47758 6453
152283
Non operational assets ndash investment properties
Deferred charges Deferred debtors Deferred debits
1 2 3 4
636)
23617) 2452) 6689)
2427539)
32758)
636
21971 3105 7045
1670582
32121
Total long-term assets 2460297) 1704703
Current Assets ndash stocks and work in progress ndash debtors ndash less provision for bad debts ndash investments
5
6
1875) 145550) (80641) 118070)
184854)
1292 158613 (66150) 114361
208116
Current Liabilities ndash creditors ndash cash and bank
(102075) (6664)
(108739)
(107247) (16329)
(123576)
Total assets less current liabilities 2536412) 1787243
Long term borrowing Deferred liabilities Deferred receipts Deferred credits Grants deferred account Provisions
7 8 9
10 11
12-15
(791849) 0)
(2098) (7264)
(155351) (49063)
(800833) 0
(2567) (8067)
(133504) (50494)
Total assets less liabilities 16 1530787) 791778
Represented by Fixed asset restatement reserve Capital f inancing reserve Usable capital receipts reserve Earmarked reserves Balances ndash General Fund
ndash Housing Revenue AC ndash Collection Fund
17 17 17 17
1268044) 217252)
1807) 24214) 8000)
20117) (8647)
548273 188952
3404 43615 4666
13530 (10662)
Total Equity 1530787 791778
22
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
1 FIXED ASSETS
11 Movement of Fixed Assets 200001
Council Housing
pound000
Other Land amp Building
pound000
Vehicles Plant amp
Equipment pound000
Infrastructure Assets pound000
Community Assets pound000
Investment Properties
pound000
Work in Progress
pound000 TOTAL
pound000
Gross Book Value 01400
Restatements
Revaluations
Additions
Disposals
Gross Book Value 31301
1140709)
768480)
58)
(40726)
1868521)
335057)
2982)
6573)
761)
(5025)
340348)
15651)
(843)
206)
15014)
54095
8833
62928
6453)
(1054)
1133)
6532)
636
636
152283
35524
187807
1704884)
1085)
775053)
46515)
(45751)
2481786)
Accumulated Depreciation bf
Depreciation for Revaluations
and Restatements
Depreciation for the year
Depreciation on assets sold
Depreciation Balance 31301
19028)
(19028)
32359)
(537)
31822)
1083)
4727)
5810)
7854)
(1257)
2182)
8779)
6337
1499
7836 0) 0 0
34302)
(1257)
(19028)
40767)
(537)
54247)
Net Book Value 31301 1836699) 334538) 6235) 55092 6532) 636 187807 2427539)
12 Capital expenditure on the acquisition of land buildings and other tangible assets is shown in additions Expenditure on the construction of new assets is shown in work in progress while under construction and shown as additions to f ixed assets on completion Enhancements and improvements to existing assets are shown as work in progress whilst being carried out and on completion will result in change in valuation rather than classed as an addition Differences between the change in valuation and the cost of these works are transferred to the Fixed Asset Restatement Reserve
13 In preparing for the implementation of Housing Resource Accounting in 200102 an external survey of the stock has revalued Council housing by pound76848 million The main reason for the increase is the improvement in the domestic property market A strong market also discounts the effects of repair liabilities on the assets which compounds the increase in the stock valuation This revaluation will be subject to further review in 200102
14 There have been no impairment losses on f ixed assets that were caused by physical damage or deterioration in the condition of specif ic assets The whole housing stock is valued on an annual basis and any impairment not otherwise identif ied has been absorbed as part of that revaluation Impairments reflecting movements in the general price of properties other than the housing stock have been credited to the Fixed Asset Restatement Reserve
15 Assets relating to former grant maintained schools now foundation schools are not vested in the Council However in accordance with the principles of Financial Reporting Standard 5 it is considered that the assets should be recognised in the Councilrsquos accounts There are four GM schools in the authority but these have not yet been valued and incorporated into the balance sheet
23
)))
)
))
)
)
))
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
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)
)))))
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
)
)
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
))))))
)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
)))
)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED REVENUE ACCOUNT
12 REMUNERATION OF EMPLOYEES
121 During 200001 the Council employed staff whose taxable remuneration exceeded pound40000 in the year A breakdown of these employees in bands of pound10000 is as follows
Band
pound
Number of employees
200001
Number of employees
199900
40000 ndash 49999 50000 ndash 59999 60000 ndash 69999 70000 ndash 79999 80000 ndash 89999 90000 ndash 99999 100000 ndash 109999 110000 ndash 119999
75 25 7 2 3 0 0 1
81 25 7 1 4 0 1 0
113 119
13 ASSET MANAGEMENT REVENUE ACCOUNT
Income Capital charges ndash General Fund
ndash Housing Revenue Account Transfer from grants deferred
Expenditure Provision for depreciation External interest charges Finance lease charges
Balance to Consolidated Revenue account
14 MINIMUM REVENUE PROVISION
Non-housing amount ndash 4 of credit ceiling Housing amount ndash 2 of credit ceiling
Minimum Revenue Provision
Amount charged as depreciation Excess of depreciation over MRP
200001 199900 pound000 pound000
(29286) (23694) (76002) (80938) (5065) (3561)
(110353) (108193)
40767) 24357 72614) 72109
38) 251
113419) 96717
3056) (11476)
200001 199900 pound000 pound000
1755) 1657 14480) 14700
16235) 16357
40767) 24357 (24532) (8000)
16235) 16357
18
)))))
))
)
)
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
HOUSING REVENUE ACCOUNT
The Housing Revenue Account reflects the statutory requirement under schedule 4 of the Local Government and Housing Act 1989 to account separately for local authority housing provision It shows the major elements of cost in providing and managing the Councilrsquos housing stock and how this expenditure is met from rents subsidy and other income
HOUSING REVENUE ACCOUNT 200001 199900 pound000 pound000
INCOME Rents ndash dwellings (142536) (142649)
ndash non-dwellings (5595) (6158) Charges to tenants (13461) (14374) Housing subsidy (112596) (115936) Interest on balances (2048) (2431) Interest on mortgage advances (200) (258) Other income (13073) (10953)
TOTAL INCOME (289509) (292759)
EXPENDITURE Repairs and maintenance 43188) 46740 Supervision and management 66886) 70543 Rents rates taxes and other charges 2628) 2306 Capital f inancing costs 80246) 83955 Provision for bad or doubtful debts 7780) 9102 Contributions to(from) provisions 2392) (409) Rent rebate payments 74710) 74146 Capital expenditure charged to revenue 5092) 14141
TOTAL EXPENDITURE 282922) 300524
Movement in reserves (6587) 7765
Balance of reserves at the beginning of year (13530) (21295)
Balance of reserves at the end of year (20117) (13530)
Less Earmarked reserves 12626) 12459
General working balances (7491) (1071)
HOUSING TENANTS ACCOUNTS
Arrears at 1st April 30784) 28534 Charges due in the year 148715) 149088 Rent Rebates (68145) (68424) Write off and adjustments (5112) (5665) Cash collected (75728) (72749)
Arrears at 31st March 30514) 30784
19
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
1 HOUSING SUBSIDY
11 Subsidy is payable by the Government towards the provision of local housing in accordance with determinations made under section 20 of the Local Government and Housing Act 1989 It is calculated by reference to a notional account broadly comprising management and maintenance costs (formula based) capital charges and the cost of rent rebates on one hand and income from rents (based on Department of Transport Local Government and the Regions (DTLR) assumed rent levels) and charges for services on the other with subsidy supporting the difference
12 1st April 1996 saw the introduction of a lsquopre-setrsquo regime a process whereby the data used to calculate virtually all subsidy elements are pre-determined by reference to previous yearsrsquo data For example dwelling numbers at 31st March 1999 are used to calculate subsidy elements such as management and maintenance allowance and notional rent income for the f inancial year 200001 Once estimated they cannot be changed except in exceptional circumstances where a major change has occurred in dwelling numbers (ie a change of more than 3000 properties or 10 of total stock)
2 ANALYSIS OF HOUSING STOCK BY TYPE OF DWELLING
Type of dwelling Number of bedrooms 1 2 3+ other
Total 31301 31300
Houses and bungalows 31301 31300
422 424
875 804
3123 3224
0 0
4420 4452
Low rise flats 31301 31300
3540 3607
842 881
458 478
0 0
4840 4966
Medium rise flats 31301 31300
8411 8547
9259 9479
8238 8501
0 0
25908 26527
High rise flats 31301 31300
4502 4735
6556 6657
2517 2563
0 0
13575 13955
Non permanent 31301 31300
0 0
0 0
0 0
57 61
57 61
Multi-occupied 31301 31300
0 0
0 0
0 0
194 194
194 194
Totals 31301 31300
16875 17532 14336 17513 17821 14766
251 255
48994 50155
20
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
3 HOUSING TENANTS ACCOUNTS
51 The arrears position as at 31st March 2001 includes Neighbourhoods Browning EMB hostels and miscellaneous properties It excludes Tenant Management Organisations Bed amp Breakfast and Travellers Sites
4 RECONCILIATION TO THE CONSOLIDATED REVENUE ACCOUNT
poundrsquo000
Gross Expenditure HRA statement Earmarked reserves 31300 Earmarked reserves 31301 Movement in earmarked reserves 200001
Gross Expenditure Consolidated Revenue Account
12459 12626
Gross Income
HRA surplus transferred to the HRA Fund
poundrsquo000
282922)
167) 283089)
(289509)
(6420)
5 Further information relating to the Housing Revenue Account can be obtained from the Councilrsquos Performance Indicators which are published separately
21
))))))
))
)))
)
))
))
)
)
)
))))))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED BALANCE SHEET
The Consolidated Balance sheet summarises the state of the Councilrsquos affairs as at 31st March 2001 and incorporates the balances on the Councilrsquos revenue and capital accounts consolidated advances and borrowing pool and the Collection Fund The assets and liabilities of the Superannuation Fund and Trust Funds where the Council is not the sole trustee have been excluded
BALANCES AT Fixed assets
Notes 31301 pound000
31301 pound000
31300 pound000
31300 pound000
Operational assets ndash Council dwellings ndash other land and buildings ndash vehicles plant and equipment ndash infrastructure assets ndash community assets ndash Work in progress
1836699) 334538)
6235) 55092) 6532)
187807)
1121681 333974
7797 47758 6453
152283
Non operational assets ndash investment properties
Deferred charges Deferred debtors Deferred debits
1 2 3 4
636)
23617) 2452) 6689)
2427539)
32758)
636
21971 3105 7045
1670582
32121
Total long-term assets 2460297) 1704703
Current Assets ndash stocks and work in progress ndash debtors ndash less provision for bad debts ndash investments
5
6
1875) 145550) (80641) 118070)
184854)
1292 158613 (66150) 114361
208116
Current Liabilities ndash creditors ndash cash and bank
(102075) (6664)
(108739)
(107247) (16329)
(123576)
Total assets less current liabilities 2536412) 1787243
Long term borrowing Deferred liabilities Deferred receipts Deferred credits Grants deferred account Provisions
7 8 9
10 11
12-15
(791849) 0)
(2098) (7264)
(155351) (49063)
(800833) 0
(2567) (8067)
(133504) (50494)
Total assets less liabilities 16 1530787) 791778
Represented by Fixed asset restatement reserve Capital f inancing reserve Usable capital receipts reserve Earmarked reserves Balances ndash General Fund
ndash Housing Revenue AC ndash Collection Fund
17 17 17 17
1268044) 217252)
1807) 24214) 8000)
20117) (8647)
548273 188952
3404 43615 4666
13530 (10662)
Total Equity 1530787 791778
22
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
1 FIXED ASSETS
11 Movement of Fixed Assets 200001
Council Housing
pound000
Other Land amp Building
pound000
Vehicles Plant amp
Equipment pound000
Infrastructure Assets pound000
Community Assets pound000
Investment Properties
pound000
Work in Progress
pound000 TOTAL
pound000
Gross Book Value 01400
Restatements
Revaluations
Additions
Disposals
Gross Book Value 31301
1140709)
768480)
58)
(40726)
1868521)
335057)
2982)
6573)
761)
(5025)
340348)
15651)
(843)
206)
15014)
54095
8833
62928
6453)
(1054)
1133)
6532)
636
636
152283
35524
187807
1704884)
1085)
775053)
46515)
(45751)
2481786)
Accumulated Depreciation bf
Depreciation for Revaluations
and Restatements
Depreciation for the year
Depreciation on assets sold
Depreciation Balance 31301
19028)
(19028)
32359)
(537)
31822)
1083)
4727)
5810)
7854)
(1257)
2182)
8779)
6337
1499
7836 0) 0 0
34302)
(1257)
(19028)
40767)
(537)
54247)
Net Book Value 31301 1836699) 334538) 6235) 55092 6532) 636 187807 2427539)
12 Capital expenditure on the acquisition of land buildings and other tangible assets is shown in additions Expenditure on the construction of new assets is shown in work in progress while under construction and shown as additions to f ixed assets on completion Enhancements and improvements to existing assets are shown as work in progress whilst being carried out and on completion will result in change in valuation rather than classed as an addition Differences between the change in valuation and the cost of these works are transferred to the Fixed Asset Restatement Reserve
13 In preparing for the implementation of Housing Resource Accounting in 200102 an external survey of the stock has revalued Council housing by pound76848 million The main reason for the increase is the improvement in the domestic property market A strong market also discounts the effects of repair liabilities on the assets which compounds the increase in the stock valuation This revaluation will be subject to further review in 200102
14 There have been no impairment losses on f ixed assets that were caused by physical damage or deterioration in the condition of specif ic assets The whole housing stock is valued on an annual basis and any impairment not otherwise identif ied has been absorbed as part of that revaluation Impairments reflecting movements in the general price of properties other than the housing stock have been credited to the Fixed Asset Restatement Reserve
15 Assets relating to former grant maintained schools now foundation schools are not vested in the Council However in accordance with the principles of Financial Reporting Standard 5 it is considered that the assets should be recognised in the Councilrsquos accounts There are four GM schools in the authority but these have not yet been valued and incorporated into the balance sheet
23
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)
))
)
)
))
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
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)
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
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)
))))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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))
)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
)
)
) )
) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
)
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)))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
))
)))
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
))))))
)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
)))))
))
)
)
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
HOUSING REVENUE ACCOUNT
The Housing Revenue Account reflects the statutory requirement under schedule 4 of the Local Government and Housing Act 1989 to account separately for local authority housing provision It shows the major elements of cost in providing and managing the Councilrsquos housing stock and how this expenditure is met from rents subsidy and other income
HOUSING REVENUE ACCOUNT 200001 199900 pound000 pound000
INCOME Rents ndash dwellings (142536) (142649)
ndash non-dwellings (5595) (6158) Charges to tenants (13461) (14374) Housing subsidy (112596) (115936) Interest on balances (2048) (2431) Interest on mortgage advances (200) (258) Other income (13073) (10953)
TOTAL INCOME (289509) (292759)
EXPENDITURE Repairs and maintenance 43188) 46740 Supervision and management 66886) 70543 Rents rates taxes and other charges 2628) 2306 Capital f inancing costs 80246) 83955 Provision for bad or doubtful debts 7780) 9102 Contributions to(from) provisions 2392) (409) Rent rebate payments 74710) 74146 Capital expenditure charged to revenue 5092) 14141
TOTAL EXPENDITURE 282922) 300524
Movement in reserves (6587) 7765
Balance of reserves at the beginning of year (13530) (21295)
Balance of reserves at the end of year (20117) (13530)
Less Earmarked reserves 12626) 12459
General working balances (7491) (1071)
HOUSING TENANTS ACCOUNTS
Arrears at 1st April 30784) 28534 Charges due in the year 148715) 149088 Rent Rebates (68145) (68424) Write off and adjustments (5112) (5665) Cash collected (75728) (72749)
Arrears at 31st March 30514) 30784
19
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
1 HOUSING SUBSIDY
11 Subsidy is payable by the Government towards the provision of local housing in accordance with determinations made under section 20 of the Local Government and Housing Act 1989 It is calculated by reference to a notional account broadly comprising management and maintenance costs (formula based) capital charges and the cost of rent rebates on one hand and income from rents (based on Department of Transport Local Government and the Regions (DTLR) assumed rent levels) and charges for services on the other with subsidy supporting the difference
12 1st April 1996 saw the introduction of a lsquopre-setrsquo regime a process whereby the data used to calculate virtually all subsidy elements are pre-determined by reference to previous yearsrsquo data For example dwelling numbers at 31st March 1999 are used to calculate subsidy elements such as management and maintenance allowance and notional rent income for the f inancial year 200001 Once estimated they cannot be changed except in exceptional circumstances where a major change has occurred in dwelling numbers (ie a change of more than 3000 properties or 10 of total stock)
2 ANALYSIS OF HOUSING STOCK BY TYPE OF DWELLING
Type of dwelling Number of bedrooms 1 2 3+ other
Total 31301 31300
Houses and bungalows 31301 31300
422 424
875 804
3123 3224
0 0
4420 4452
Low rise flats 31301 31300
3540 3607
842 881
458 478
0 0
4840 4966
Medium rise flats 31301 31300
8411 8547
9259 9479
8238 8501
0 0
25908 26527
High rise flats 31301 31300
4502 4735
6556 6657
2517 2563
0 0
13575 13955
Non permanent 31301 31300
0 0
0 0
0 0
57 61
57 61
Multi-occupied 31301 31300
0 0
0 0
0 0
194 194
194 194
Totals 31301 31300
16875 17532 14336 17513 17821 14766
251 255
48994 50155
20
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
3 HOUSING TENANTS ACCOUNTS
51 The arrears position as at 31st March 2001 includes Neighbourhoods Browning EMB hostels and miscellaneous properties It excludes Tenant Management Organisations Bed amp Breakfast and Travellers Sites
4 RECONCILIATION TO THE CONSOLIDATED REVENUE ACCOUNT
poundrsquo000
Gross Expenditure HRA statement Earmarked reserves 31300 Earmarked reserves 31301 Movement in earmarked reserves 200001
Gross Expenditure Consolidated Revenue Account
12459 12626
Gross Income
HRA surplus transferred to the HRA Fund
poundrsquo000
282922)
167) 283089)
(289509)
(6420)
5 Further information relating to the Housing Revenue Account can be obtained from the Councilrsquos Performance Indicators which are published separately
21
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))
)))
)
))
))
)
)
)
))))))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED BALANCE SHEET
The Consolidated Balance sheet summarises the state of the Councilrsquos affairs as at 31st March 2001 and incorporates the balances on the Councilrsquos revenue and capital accounts consolidated advances and borrowing pool and the Collection Fund The assets and liabilities of the Superannuation Fund and Trust Funds where the Council is not the sole trustee have been excluded
BALANCES AT Fixed assets
Notes 31301 pound000
31301 pound000
31300 pound000
31300 pound000
Operational assets ndash Council dwellings ndash other land and buildings ndash vehicles plant and equipment ndash infrastructure assets ndash community assets ndash Work in progress
1836699) 334538)
6235) 55092) 6532)
187807)
1121681 333974
7797 47758 6453
152283
Non operational assets ndash investment properties
Deferred charges Deferred debtors Deferred debits
1 2 3 4
636)
23617) 2452) 6689)
2427539)
32758)
636
21971 3105 7045
1670582
32121
Total long-term assets 2460297) 1704703
Current Assets ndash stocks and work in progress ndash debtors ndash less provision for bad debts ndash investments
5
6
1875) 145550) (80641) 118070)
184854)
1292 158613 (66150) 114361
208116
Current Liabilities ndash creditors ndash cash and bank
(102075) (6664)
(108739)
(107247) (16329)
(123576)
Total assets less current liabilities 2536412) 1787243
Long term borrowing Deferred liabilities Deferred receipts Deferred credits Grants deferred account Provisions
7 8 9
10 11
12-15
(791849) 0)
(2098) (7264)
(155351) (49063)
(800833) 0
(2567) (8067)
(133504) (50494)
Total assets less liabilities 16 1530787) 791778
Represented by Fixed asset restatement reserve Capital f inancing reserve Usable capital receipts reserve Earmarked reserves Balances ndash General Fund
ndash Housing Revenue AC ndash Collection Fund
17 17 17 17
1268044) 217252)
1807) 24214) 8000)
20117) (8647)
548273 188952
3404 43615 4666
13530 (10662)
Total Equity 1530787 791778
22
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
1 FIXED ASSETS
11 Movement of Fixed Assets 200001
Council Housing
pound000
Other Land amp Building
pound000
Vehicles Plant amp
Equipment pound000
Infrastructure Assets pound000
Community Assets pound000
Investment Properties
pound000
Work in Progress
pound000 TOTAL
pound000
Gross Book Value 01400
Restatements
Revaluations
Additions
Disposals
Gross Book Value 31301
1140709)
768480)
58)
(40726)
1868521)
335057)
2982)
6573)
761)
(5025)
340348)
15651)
(843)
206)
15014)
54095
8833
62928
6453)
(1054)
1133)
6532)
636
636
152283
35524
187807
1704884)
1085)
775053)
46515)
(45751)
2481786)
Accumulated Depreciation bf
Depreciation for Revaluations
and Restatements
Depreciation for the year
Depreciation on assets sold
Depreciation Balance 31301
19028)
(19028)
32359)
(537)
31822)
1083)
4727)
5810)
7854)
(1257)
2182)
8779)
6337
1499
7836 0) 0 0
34302)
(1257)
(19028)
40767)
(537)
54247)
Net Book Value 31301 1836699) 334538) 6235) 55092 6532) 636 187807 2427539)
12 Capital expenditure on the acquisition of land buildings and other tangible assets is shown in additions Expenditure on the construction of new assets is shown in work in progress while under construction and shown as additions to f ixed assets on completion Enhancements and improvements to existing assets are shown as work in progress whilst being carried out and on completion will result in change in valuation rather than classed as an addition Differences between the change in valuation and the cost of these works are transferred to the Fixed Asset Restatement Reserve
13 In preparing for the implementation of Housing Resource Accounting in 200102 an external survey of the stock has revalued Council housing by pound76848 million The main reason for the increase is the improvement in the domestic property market A strong market also discounts the effects of repair liabilities on the assets which compounds the increase in the stock valuation This revaluation will be subject to further review in 200102
14 There have been no impairment losses on f ixed assets that were caused by physical damage or deterioration in the condition of specif ic assets The whole housing stock is valued on an annual basis and any impairment not otherwise identif ied has been absorbed as part of that revaluation Impairments reflecting movements in the general price of properties other than the housing stock have been credited to the Fixed Asset Restatement Reserve
15 Assets relating to former grant maintained schools now foundation schools are not vested in the Council However in accordance with the principles of Financial Reporting Standard 5 it is considered that the assets should be recognised in the Councilrsquos accounts There are four GM schools in the authority but these have not yet been valued and incorporated into the balance sheet
23
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)
))
)
)
))
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
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)
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
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)
))))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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))
)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
)
)
) )
) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
)))
)
)
)))))) )
)))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
))
)))
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
))))))
)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
1 HOUSING SUBSIDY
11 Subsidy is payable by the Government towards the provision of local housing in accordance with determinations made under section 20 of the Local Government and Housing Act 1989 It is calculated by reference to a notional account broadly comprising management and maintenance costs (formula based) capital charges and the cost of rent rebates on one hand and income from rents (based on Department of Transport Local Government and the Regions (DTLR) assumed rent levels) and charges for services on the other with subsidy supporting the difference
12 1st April 1996 saw the introduction of a lsquopre-setrsquo regime a process whereby the data used to calculate virtually all subsidy elements are pre-determined by reference to previous yearsrsquo data For example dwelling numbers at 31st March 1999 are used to calculate subsidy elements such as management and maintenance allowance and notional rent income for the f inancial year 200001 Once estimated they cannot be changed except in exceptional circumstances where a major change has occurred in dwelling numbers (ie a change of more than 3000 properties or 10 of total stock)
2 ANALYSIS OF HOUSING STOCK BY TYPE OF DWELLING
Type of dwelling Number of bedrooms 1 2 3+ other
Total 31301 31300
Houses and bungalows 31301 31300
422 424
875 804
3123 3224
0 0
4420 4452
Low rise flats 31301 31300
3540 3607
842 881
458 478
0 0
4840 4966
Medium rise flats 31301 31300
8411 8547
9259 9479
8238 8501
0 0
25908 26527
High rise flats 31301 31300
4502 4735
6556 6657
2517 2563
0 0
13575 13955
Non permanent 31301 31300
0 0
0 0
0 0
57 61
57 61
Multi-occupied 31301 31300
0 0
0 0
0 0
194 194
194 194
Totals 31301 31300
16875 17532 14336 17513 17821 14766
251 255
48994 50155
20
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
3 HOUSING TENANTS ACCOUNTS
51 The arrears position as at 31st March 2001 includes Neighbourhoods Browning EMB hostels and miscellaneous properties It excludes Tenant Management Organisations Bed amp Breakfast and Travellers Sites
4 RECONCILIATION TO THE CONSOLIDATED REVENUE ACCOUNT
poundrsquo000
Gross Expenditure HRA statement Earmarked reserves 31300 Earmarked reserves 31301 Movement in earmarked reserves 200001
Gross Expenditure Consolidated Revenue Account
12459 12626
Gross Income
HRA surplus transferred to the HRA Fund
poundrsquo000
282922)
167) 283089)
(289509)
(6420)
5 Further information relating to the Housing Revenue Account can be obtained from the Councilrsquos Performance Indicators which are published separately
21
))))))
))
)))
)
))
))
)
)
)
))))))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED BALANCE SHEET
The Consolidated Balance sheet summarises the state of the Councilrsquos affairs as at 31st March 2001 and incorporates the balances on the Councilrsquos revenue and capital accounts consolidated advances and borrowing pool and the Collection Fund The assets and liabilities of the Superannuation Fund and Trust Funds where the Council is not the sole trustee have been excluded
BALANCES AT Fixed assets
Notes 31301 pound000
31301 pound000
31300 pound000
31300 pound000
Operational assets ndash Council dwellings ndash other land and buildings ndash vehicles plant and equipment ndash infrastructure assets ndash community assets ndash Work in progress
1836699) 334538)
6235) 55092) 6532)
187807)
1121681 333974
7797 47758 6453
152283
Non operational assets ndash investment properties
Deferred charges Deferred debtors Deferred debits
1 2 3 4
636)
23617) 2452) 6689)
2427539)
32758)
636
21971 3105 7045
1670582
32121
Total long-term assets 2460297) 1704703
Current Assets ndash stocks and work in progress ndash debtors ndash less provision for bad debts ndash investments
5
6
1875) 145550) (80641) 118070)
184854)
1292 158613 (66150) 114361
208116
Current Liabilities ndash creditors ndash cash and bank
(102075) (6664)
(108739)
(107247) (16329)
(123576)
Total assets less current liabilities 2536412) 1787243
Long term borrowing Deferred liabilities Deferred receipts Deferred credits Grants deferred account Provisions
7 8 9
10 11
12-15
(791849) 0)
(2098) (7264)
(155351) (49063)
(800833) 0
(2567) (8067)
(133504) (50494)
Total assets less liabilities 16 1530787) 791778
Represented by Fixed asset restatement reserve Capital f inancing reserve Usable capital receipts reserve Earmarked reserves Balances ndash General Fund
ndash Housing Revenue AC ndash Collection Fund
17 17 17 17
1268044) 217252)
1807) 24214) 8000)
20117) (8647)
548273 188952
3404 43615 4666
13530 (10662)
Total Equity 1530787 791778
22
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
1 FIXED ASSETS
11 Movement of Fixed Assets 200001
Council Housing
pound000
Other Land amp Building
pound000
Vehicles Plant amp
Equipment pound000
Infrastructure Assets pound000
Community Assets pound000
Investment Properties
pound000
Work in Progress
pound000 TOTAL
pound000
Gross Book Value 01400
Restatements
Revaluations
Additions
Disposals
Gross Book Value 31301
1140709)
768480)
58)
(40726)
1868521)
335057)
2982)
6573)
761)
(5025)
340348)
15651)
(843)
206)
15014)
54095
8833
62928
6453)
(1054)
1133)
6532)
636
636
152283
35524
187807
1704884)
1085)
775053)
46515)
(45751)
2481786)
Accumulated Depreciation bf
Depreciation for Revaluations
and Restatements
Depreciation for the year
Depreciation on assets sold
Depreciation Balance 31301
19028)
(19028)
32359)
(537)
31822)
1083)
4727)
5810)
7854)
(1257)
2182)
8779)
6337
1499
7836 0) 0 0
34302)
(1257)
(19028)
40767)
(537)
54247)
Net Book Value 31301 1836699) 334538) 6235) 55092 6532) 636 187807 2427539)
12 Capital expenditure on the acquisition of land buildings and other tangible assets is shown in additions Expenditure on the construction of new assets is shown in work in progress while under construction and shown as additions to f ixed assets on completion Enhancements and improvements to existing assets are shown as work in progress whilst being carried out and on completion will result in change in valuation rather than classed as an addition Differences between the change in valuation and the cost of these works are transferred to the Fixed Asset Restatement Reserve
13 In preparing for the implementation of Housing Resource Accounting in 200102 an external survey of the stock has revalued Council housing by pound76848 million The main reason for the increase is the improvement in the domestic property market A strong market also discounts the effects of repair liabilities on the assets which compounds the increase in the stock valuation This revaluation will be subject to further review in 200102
14 There have been no impairment losses on f ixed assets that were caused by physical damage or deterioration in the condition of specif ic assets The whole housing stock is valued on an annual basis and any impairment not otherwise identif ied has been absorbed as part of that revaluation Impairments reflecting movements in the general price of properties other than the housing stock have been credited to the Fixed Asset Restatement Reserve
15 Assets relating to former grant maintained schools now foundation schools are not vested in the Council However in accordance with the principles of Financial Reporting Standard 5 it is considered that the assets should be recognised in the Councilrsquos accounts There are four GM schools in the authority but these have not yet been valued and incorporated into the balance sheet
23
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)
))
)
)
))
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
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)
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
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)
))))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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))
)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
)
)
) )
) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
)))
)
)
)))))) )
)))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
))
)))
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
))))))
)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE HOUSING REVENUE ACCOUNT
3 HOUSING TENANTS ACCOUNTS
51 The arrears position as at 31st March 2001 includes Neighbourhoods Browning EMB hostels and miscellaneous properties It excludes Tenant Management Organisations Bed amp Breakfast and Travellers Sites
4 RECONCILIATION TO THE CONSOLIDATED REVENUE ACCOUNT
poundrsquo000
Gross Expenditure HRA statement Earmarked reserves 31300 Earmarked reserves 31301 Movement in earmarked reserves 200001
Gross Expenditure Consolidated Revenue Account
12459 12626
Gross Income
HRA surplus transferred to the HRA Fund
poundrsquo000
282922)
167) 283089)
(289509)
(6420)
5 Further information relating to the Housing Revenue Account can be obtained from the Councilrsquos Performance Indicators which are published separately
21
))))))
))
)))
)
))
))
)
)
)
))))))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED BALANCE SHEET
The Consolidated Balance sheet summarises the state of the Councilrsquos affairs as at 31st March 2001 and incorporates the balances on the Councilrsquos revenue and capital accounts consolidated advances and borrowing pool and the Collection Fund The assets and liabilities of the Superannuation Fund and Trust Funds where the Council is not the sole trustee have been excluded
BALANCES AT Fixed assets
Notes 31301 pound000
31301 pound000
31300 pound000
31300 pound000
Operational assets ndash Council dwellings ndash other land and buildings ndash vehicles plant and equipment ndash infrastructure assets ndash community assets ndash Work in progress
1836699) 334538)
6235) 55092) 6532)
187807)
1121681 333974
7797 47758 6453
152283
Non operational assets ndash investment properties
Deferred charges Deferred debtors Deferred debits
1 2 3 4
636)
23617) 2452) 6689)
2427539)
32758)
636
21971 3105 7045
1670582
32121
Total long-term assets 2460297) 1704703
Current Assets ndash stocks and work in progress ndash debtors ndash less provision for bad debts ndash investments
5
6
1875) 145550) (80641) 118070)
184854)
1292 158613 (66150) 114361
208116
Current Liabilities ndash creditors ndash cash and bank
(102075) (6664)
(108739)
(107247) (16329)
(123576)
Total assets less current liabilities 2536412) 1787243
Long term borrowing Deferred liabilities Deferred receipts Deferred credits Grants deferred account Provisions
7 8 9
10 11
12-15
(791849) 0)
(2098) (7264)
(155351) (49063)
(800833) 0
(2567) (8067)
(133504) (50494)
Total assets less liabilities 16 1530787) 791778
Represented by Fixed asset restatement reserve Capital f inancing reserve Usable capital receipts reserve Earmarked reserves Balances ndash General Fund
ndash Housing Revenue AC ndash Collection Fund
17 17 17 17
1268044) 217252)
1807) 24214) 8000)
20117) (8647)
548273 188952
3404 43615 4666
13530 (10662)
Total Equity 1530787 791778
22
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
1 FIXED ASSETS
11 Movement of Fixed Assets 200001
Council Housing
pound000
Other Land amp Building
pound000
Vehicles Plant amp
Equipment pound000
Infrastructure Assets pound000
Community Assets pound000
Investment Properties
pound000
Work in Progress
pound000 TOTAL
pound000
Gross Book Value 01400
Restatements
Revaluations
Additions
Disposals
Gross Book Value 31301
1140709)
768480)
58)
(40726)
1868521)
335057)
2982)
6573)
761)
(5025)
340348)
15651)
(843)
206)
15014)
54095
8833
62928
6453)
(1054)
1133)
6532)
636
636
152283
35524
187807
1704884)
1085)
775053)
46515)
(45751)
2481786)
Accumulated Depreciation bf
Depreciation for Revaluations
and Restatements
Depreciation for the year
Depreciation on assets sold
Depreciation Balance 31301
19028)
(19028)
32359)
(537)
31822)
1083)
4727)
5810)
7854)
(1257)
2182)
8779)
6337
1499
7836 0) 0 0
34302)
(1257)
(19028)
40767)
(537)
54247)
Net Book Value 31301 1836699) 334538) 6235) 55092 6532) 636 187807 2427539)
12 Capital expenditure on the acquisition of land buildings and other tangible assets is shown in additions Expenditure on the construction of new assets is shown in work in progress while under construction and shown as additions to f ixed assets on completion Enhancements and improvements to existing assets are shown as work in progress whilst being carried out and on completion will result in change in valuation rather than classed as an addition Differences between the change in valuation and the cost of these works are transferred to the Fixed Asset Restatement Reserve
13 In preparing for the implementation of Housing Resource Accounting in 200102 an external survey of the stock has revalued Council housing by pound76848 million The main reason for the increase is the improvement in the domestic property market A strong market also discounts the effects of repair liabilities on the assets which compounds the increase in the stock valuation This revaluation will be subject to further review in 200102
14 There have been no impairment losses on f ixed assets that were caused by physical damage or deterioration in the condition of specif ic assets The whole housing stock is valued on an annual basis and any impairment not otherwise identif ied has been absorbed as part of that revaluation Impairments reflecting movements in the general price of properties other than the housing stock have been credited to the Fixed Asset Restatement Reserve
15 Assets relating to former grant maintained schools now foundation schools are not vested in the Council However in accordance with the principles of Financial Reporting Standard 5 it is considered that the assets should be recognised in the Councilrsquos accounts There are four GM schools in the authority but these have not yet been valued and incorporated into the balance sheet
23
)))
)
))
)
)
))
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
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)
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
))
)))
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
))))))
)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
))))))
))
)))
)
))
))
)
)
)
))))))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CONSOLIDATED BALANCE SHEET
The Consolidated Balance sheet summarises the state of the Councilrsquos affairs as at 31st March 2001 and incorporates the balances on the Councilrsquos revenue and capital accounts consolidated advances and borrowing pool and the Collection Fund The assets and liabilities of the Superannuation Fund and Trust Funds where the Council is not the sole trustee have been excluded
BALANCES AT Fixed assets
Notes 31301 pound000
31301 pound000
31300 pound000
31300 pound000
Operational assets ndash Council dwellings ndash other land and buildings ndash vehicles plant and equipment ndash infrastructure assets ndash community assets ndash Work in progress
1836699) 334538)
6235) 55092) 6532)
187807)
1121681 333974
7797 47758 6453
152283
Non operational assets ndash investment properties
Deferred charges Deferred debtors Deferred debits
1 2 3 4
636)
23617) 2452) 6689)
2427539)
32758)
636
21971 3105 7045
1670582
32121
Total long-term assets 2460297) 1704703
Current Assets ndash stocks and work in progress ndash debtors ndash less provision for bad debts ndash investments
5
6
1875) 145550) (80641) 118070)
184854)
1292 158613 (66150) 114361
208116
Current Liabilities ndash creditors ndash cash and bank
(102075) (6664)
(108739)
(107247) (16329)
(123576)
Total assets less current liabilities 2536412) 1787243
Long term borrowing Deferred liabilities Deferred receipts Deferred credits Grants deferred account Provisions
7 8 9
10 11
12-15
(791849) 0)
(2098) (7264)
(155351) (49063)
(800833) 0
(2567) (8067)
(133504) (50494)
Total assets less liabilities 16 1530787) 791778
Represented by Fixed asset restatement reserve Capital f inancing reserve Usable capital receipts reserve Earmarked reserves Balances ndash General Fund
ndash Housing Revenue AC ndash Collection Fund
17 17 17 17
1268044) 217252)
1807) 24214) 8000)
20117) (8647)
548273 188952
3404 43615 4666
13530 (10662)
Total Equity 1530787 791778
22
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
1 FIXED ASSETS
11 Movement of Fixed Assets 200001
Council Housing
pound000
Other Land amp Building
pound000
Vehicles Plant amp
Equipment pound000
Infrastructure Assets pound000
Community Assets pound000
Investment Properties
pound000
Work in Progress
pound000 TOTAL
pound000
Gross Book Value 01400
Restatements
Revaluations
Additions
Disposals
Gross Book Value 31301
1140709)
768480)
58)
(40726)
1868521)
335057)
2982)
6573)
761)
(5025)
340348)
15651)
(843)
206)
15014)
54095
8833
62928
6453)
(1054)
1133)
6532)
636
636
152283
35524
187807
1704884)
1085)
775053)
46515)
(45751)
2481786)
Accumulated Depreciation bf
Depreciation for Revaluations
and Restatements
Depreciation for the year
Depreciation on assets sold
Depreciation Balance 31301
19028)
(19028)
32359)
(537)
31822)
1083)
4727)
5810)
7854)
(1257)
2182)
8779)
6337
1499
7836 0) 0 0
34302)
(1257)
(19028)
40767)
(537)
54247)
Net Book Value 31301 1836699) 334538) 6235) 55092 6532) 636 187807 2427539)
12 Capital expenditure on the acquisition of land buildings and other tangible assets is shown in additions Expenditure on the construction of new assets is shown in work in progress while under construction and shown as additions to f ixed assets on completion Enhancements and improvements to existing assets are shown as work in progress whilst being carried out and on completion will result in change in valuation rather than classed as an addition Differences between the change in valuation and the cost of these works are transferred to the Fixed Asset Restatement Reserve
13 In preparing for the implementation of Housing Resource Accounting in 200102 an external survey of the stock has revalued Council housing by pound76848 million The main reason for the increase is the improvement in the domestic property market A strong market also discounts the effects of repair liabilities on the assets which compounds the increase in the stock valuation This revaluation will be subject to further review in 200102
14 There have been no impairment losses on f ixed assets that were caused by physical damage or deterioration in the condition of specif ic assets The whole housing stock is valued on an annual basis and any impairment not otherwise identif ied has been absorbed as part of that revaluation Impairments reflecting movements in the general price of properties other than the housing stock have been credited to the Fixed Asset Restatement Reserve
15 Assets relating to former grant maintained schools now foundation schools are not vested in the Council However in accordance with the principles of Financial Reporting Standard 5 it is considered that the assets should be recognised in the Councilrsquos accounts There are four GM schools in the authority but these have not yet been valued and incorporated into the balance sheet
23
)))
)
))
)
)
))
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
)))
)
)))))
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
)))))
)
))))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
)
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
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)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
1 FIXED ASSETS
11 Movement of Fixed Assets 200001
Council Housing
pound000
Other Land amp Building
pound000
Vehicles Plant amp
Equipment pound000
Infrastructure Assets pound000
Community Assets pound000
Investment Properties
pound000
Work in Progress
pound000 TOTAL
pound000
Gross Book Value 01400
Restatements
Revaluations
Additions
Disposals
Gross Book Value 31301
1140709)
768480)
58)
(40726)
1868521)
335057)
2982)
6573)
761)
(5025)
340348)
15651)
(843)
206)
15014)
54095
8833
62928
6453)
(1054)
1133)
6532)
636
636
152283
35524
187807
1704884)
1085)
775053)
46515)
(45751)
2481786)
Accumulated Depreciation bf
Depreciation for Revaluations
and Restatements
Depreciation for the year
Depreciation on assets sold
Depreciation Balance 31301
19028)
(19028)
32359)
(537)
31822)
1083)
4727)
5810)
7854)
(1257)
2182)
8779)
6337
1499
7836 0) 0 0
34302)
(1257)
(19028)
40767)
(537)
54247)
Net Book Value 31301 1836699) 334538) 6235) 55092 6532) 636 187807 2427539)
12 Capital expenditure on the acquisition of land buildings and other tangible assets is shown in additions Expenditure on the construction of new assets is shown in work in progress while under construction and shown as additions to f ixed assets on completion Enhancements and improvements to existing assets are shown as work in progress whilst being carried out and on completion will result in change in valuation rather than classed as an addition Differences between the change in valuation and the cost of these works are transferred to the Fixed Asset Restatement Reserve
13 In preparing for the implementation of Housing Resource Accounting in 200102 an external survey of the stock has revalued Council housing by pound76848 million The main reason for the increase is the improvement in the domestic property market A strong market also discounts the effects of repair liabilities on the assets which compounds the increase in the stock valuation This revaluation will be subject to further review in 200102
14 There have been no impairment losses on f ixed assets that were caused by physical damage or deterioration in the condition of specif ic assets The whole housing stock is valued on an annual basis and any impairment not otherwise identif ied has been absorbed as part of that revaluation Impairments reflecting movements in the general price of properties other than the housing stock have been credited to the Fixed Asset Restatement Reserve
15 Assets relating to former grant maintained schools now foundation schools are not vested in the Council However in accordance with the principles of Financial Reporting Standard 5 it is considered that the assets should be recognised in the Councilrsquos accounts There are four GM schools in the authority but these have not yet been valued and incorporated into the balance sheet
23
)))
)
))
)
)
))
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
)))
)
)))))
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
)))))
)
))))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
))))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
))))))))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
)
)
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
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)
))
)
)
))
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
2 DEFERRED CHARGES
21 Deferred charges represent expenditure which has been capitalised but which does not result in the acquisition or increased value of a tangible f ixed asset
Deferred charges as at 1st April Restatements Expenditure in the year Amounts written off to capital f inancing reserve
Balance as at 31st March
Represented by Improvement grants Other grants Other expenditure capitalised under Section 40(6) of the Local Government amp Housing Act 1989
Balance as at 31st March
3 DEFERRED DEBTORS
Balance as at 1st April New advances in the year Repayments in the year
Balance as at 31st March
Represented by Housing Associations Other
Balance as at 31st March
200001 199900 pound000 pound000
21971) 23335 2148) 499 7559) 5522
(8061) (7385)
23617) 21971
15342) 12695 8275) 9276
0) 0
23617) 21971
200001 199900 pound000 pound000
3105) 4291 4776) 1465
(5429) (2651)
2452) 3105
401) 654 2051) 2451
2452) 3105
24
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
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)
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
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)
))))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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) ) )) ) )
) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
)
))
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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))
)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
)
)
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
)
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)))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)))
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
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)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
4 DEFERRED DEBITS
41 These arise from premiums paid on restructuring the Councilrsquos external loan debt Premiums generated before 199697 are amortised to revenue in line with the periods remaining on the loans redeemed early Premiums generated since 199697 are either amortised fully in the year that they arise (for debt redemption) or over the life of the new loans taken out (for debt ref inancing) in accordance with the revised code of practice in effect from 199697
199900 pound000
Balance brought forward 7404 Amounts written off to revenue (359)
Balance as at 31st March 7045
200001 pound000
7045) (356)
6689)
5 DEBTORS
51 Included in debtors is pound09 million relating to the outstanding part of the pound3 million investments held in the Bank of Credit and Commerce International when its deposits were frozen by the Bank of England Full provision has been made for its non-recovery
6 INVESTMENTS
Period Terms 199900 pound000
Temporary investments f ixed interest 116015 Less Monies invested on behalf of Trust Funds (1654)
200001pound000
119724)(1654)
118070) 114361
61 The temporary investments shown above include pound897 million (book cost) which is managed by two external managers on behalf of the authority The market value of these investments was pound918 million at 31st March 2001
25
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)
)))))
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
)
)
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
))))))
)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
)))
)
)))))
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
7 LONG TERM BORROWING
71 Source of loan
Range of Total outstanding Interest rates payable 31301 31300 () pound000 pound000
Stock 54) 54 Mortgages 344 to 506 184) 193 PWLB loans 425 to 115 791611) 800586
791849) 800833
72 Maturity date of loan
within 1 year 1336) 9038 from 1 year to 2 years 20629) 1282 from 2 years to 5 years 15436) 28554 from 5 years to 10 years 233331) 170550 after 10 years 521117) 591409
791849) 800833
8 DEFERRED LIABILITIES
81 Deferred liabilities are the Councilrsquos commitments to meeting payments for assets acquired under f inance leases or other arrangements such as hire purchase The Council currently has no f inance leases
200001 199900 pound000 pound000
Outstanding Balance as at 1st April 0 (2090)
Lease payments made in the year 0 2090
Balance as at 31st March 0 (2090)
9 DEFERRED RECEIPTS
91 The balance is made up as follows
31301 31300 pound000 pound000
Where the Council has granted a mortgage but no cash advance Houses for sale (21) (24) Sale of Council houses (1831) (2296) Miscellaneous (10) (11)
Other capital receipts deferred arising from the sale of assets (236) (236)
(2098) (2567)
26
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
)
)))))
)
))))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
))))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
))))))))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
)) ) )) )
) ) )) ) )
) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
)
))
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
)
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
)
)))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
10 DEFERRED CREDITS
101 These arise from discounts received on restructuring the Councilrsquos external loan debt either from Council internal policy to ref inance or from the Governmentrsquos lsquogrant commutationrsquo In accordance with the revised code of practice the discounts are now written to revenue account in line with the period of the loans redeemed
199900 pound000
Balance as at 1st April (11552) Less Amounts written to revenue 3485
Balance as at 31st March (8067)
200001 pound000
(8067) 803)
(7264)
11 GRANTS DEFERRED ACCOUNT
199900 pound000
Balance as at 1st April (108409) Capital Grants received in the year (29692) Movement in capital creditors for receipt of grants in advance of planned expenditure 982 Amounts used to f inance revenue expenditure 54 Amortisation 3561
Balance as at 31st March (133504)
Represented by Grants ldquoappliedrdquo to be amortised to revenue accounts over the life of the completed scheme (123792)
Grants unapplied with no planned expenditure commitments (9712)
Balance as at 31st March
200001pound000
(133504)(22846)
(4066)0)
5065)
(155351)
(144159)
(11192)
(155351) (133504)
111 Included in the above totals is pound13133 million in respect of planning gains at 31st March 2001 (pound11162 million at 31st March 2000)
27
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
))
)))
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
))))))
)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
)
)))))
)
))))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
12 PROVISIONS
Balance 31300
pound000
Movement in 0001
pound000
Balance 31301
pound000
Provision for Bad Debts Housing rents BCCI loss Homelessness Commercial rents and other debtors Community charge Council Tax Housing and other benefits overpaid
24445 1443 2332
14596 292
17559 5483
466 (522) 917
9043 0
419 4168
24911 921
3249 23639
292 17978 9651
66150 14491 80641
Other Provisions Housing HB and other grants Swaps Insurance claims Tax on leasing agreements RTB capital heating costs etc Other
19292 31
5738 17721 1786 5926
1815 0
1128 0
(1686) (2688)
21107 31
6866 17721
100 3238
50494 (1431) 49063
TOTAL PROVISIONS 116644 13060 129704
13 CONTINGENT LIABILITIES
131 Between 1983 and 1985 the Council entered into tax variable leases to f inance the cost of central heating lifts and lighting installations The original cost of assets f inanced under these leases was pound102 million Lessorsrsquo entitlement to capital allowances was the subject of a House of Lords ruling in a test case not involving the Council The Councilrsquos liability to the lessors remains to be agreed A provision of pound177 million has been made to cover any potential liability including interest Southwark continued to claim housing subsidy on the additional lease rentals and has received pound177 million in respect of the years 199697 to 199899 However the position remains unresolved pending DTLR notice of intent
132 In 199798 the Council employed staff on an agency basis to complete housing benefit determinations The DSS view is that determinations by agency staff are not eligible for receipt of grant and is therefore seeking to reclaim relevant amounts The Council refutes the DSS position and is currently in correspondence with the DSS and may seek counselrsquos opinion in the regard The Councilrsquos liability if any remains to be agreed
133 The Pension Fund Accounts (pages 43 to 48) show a reduction in net assets of pound45 million at the end of 200001 The triennial revaluation with effect from 1st April 2001 will take into account the reduction in net assets and could lead to a greater contribution from the Council to meet pension liabilities The Councilrsquos increased liability if any will not be known until the completion of the revaluation during 200102
28
))))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
))))))))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
)) ) )) )
) ) )) ) )
) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
)
))
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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))
)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
)
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
134 The Court of Appeal has ruled that patients held under the Mental Health Act 1983 are entitled to receive certain services from local authorities free of charge The Council has stopped charging for these services with effect from October 2000 There is however a liability for repayment of income received before that date though the Court of Appeal has not indicated how far back the liability extends The decision has since been referred to the House of Lords The liability back to the Court of Appealrsquos decision in July 1999 has been estimated at pound585000 However no specif ic provision has been made in the Accounts due to the uncertainty of the liability period and because the decision is under further review by the House of Lords
14 INSURANCE
141 From 1992 the Council has been meeting the following types of insurance from within its own resources Stop loss and excess cover is continuing subject to the indicated excesses
Type of Insurance Excess
Property ndash general pound100000 ndash housing f ire pound50000
All risks pound100000 Motor pound109000 Liability pound50000 Fidelity Guarantee pound10000
142 Provisions of pound6866 million (pound5738 million at 31st March 2000) have been made for outstanding claims and pound8760 million (pound12067 million at 31st March 2000) has been reserved out of the General Fund balance to meet unidentif ied losses
15 PROVISION FOR CREDIT LIABILITIES (MEMORANDUM ACCOUNT)
151 This memorandum account shows the sums which the government requires the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities
199900 pound000
Balance as at 1st April 0 Amounts set aside for MRP (page 18 Note 14) 16357 Reserved capital receipts 20347 Capital receipts additionally set aside Amounts used to repay loans (36704)
Balance as at 31st March 0
200001 pound000
0) 16235) 27161) 7098)
(43396)
7098)
16 ANALYSIS OF NET ASSETS
Housing Revenue Account General Fund
Net assets shown in the balance sheet
31301 pound000
31300 pound000
1329013 201774
586726 205052
1530787 791778
29
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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)
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
))))))
)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
))))))))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
17 STATEMENT OF TOTAL MOVEMENT IN RESERVES
CAPITAL RESERVES GENERAL RESERVES 200001 199900 Fixed Capital Usable General Specific HRA TOTAL Total Asset Financing Capital Fund Reserves
Restatement Reserve Receipts Reserve
pound000 pound000 pound000 pound000 pound000 pound000 pound000 pound000
Balance at 1st April (548273) (188952) (3404) (4666) (32953) (13530) (791778) (654921)
Net deficit (surplus) for year 19062) (3334) 51645) (6587) 60786) 33754)
Unrealised loss(gains) from (764985) (764985) (139895)
revaluation of f ixed assets
Effects of disposals of
f ixed assets
Cost or value of assets 45214) 45214) 22409)
disposed of
Proceeds of disposals (34259) (45765) (80024) (53125)
Net (surplus) def icit 45214) (34259) (45765) (34810) (30716)
Financing of f ixed assets (13103) 47362) (34259) 0) 0)
Balance as at 31st March (1268044) (217252) (1807) (8000) (15567) (20117) (1530787) (791778)
171 DETAILS OF SPECIFIC RESERVES
Balance Movement 31300 in 0001
pound000 pound000
Funds held by LMS schools (2971) (4169) Planned Maintenance Fund (4304) 1414 Computer Development Fund (905) 905 Capital Expenditure Reserve (15864) 12890 Voluntary severance (1298) 541 Insurance (12067) 3307 Asylum seekers (278) 0 Sums set aside to fund future revenue expenditure (1050) 1050 Debt Redemption (4826) 4502 Other (52) (1039)
(43615) 19401
Collection Fund 10662 (2015)
(32953) 17386
Balance 31301
pound000
(7140) (2890)
0) (2974)
(757) (8760)
(278) 0)
(324) (1091)
(24214)
8647)
(15567)
30
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
)) ) )) )
) ) )) ) )
) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
)
))
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
)))
))
)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
)
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L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
)
)
) ) )
))
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
172 FIXED ASSET RESTATEMENT RESERVE
Balance as at 1st April
Adjustments Previous Years
Unrealised losses and gains from the revaluation of f ixed assets
Value of assets disposed of
Balance as at 31st March
200001 199900 HRA General Total Total
Fund pound000 pound000 pound000 pound000
(458856) (89417) (548273) (430787)
(4490) (4490) 1044
(764161) 3666 (760495) (140939)
40189 5025 45214) 22409
(1182828) (85216) (1268044) (548273)
173 USABLE CAPITAL RECEIPT RESERVE
199900 pound000
Balance as at 1st April (1261)
Gross capital receipts from sale of assets (34668) Less Capital receipts set aside for debt redemption (ldquoreserved receiptsrdquo) 18457 Capital receipts used for financing capital expenditure 14068
Balance as at 31st March (3404)
200001 pound000
(3404)
(45765)
34259) 13103)
(1807)
31
)) ) )) )
) ) )) ) )
) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
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))
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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))
)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
)
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
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) ) )) ) )
) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CONSOLIDATED BALANCE SHEET
174 CAPITAL FINANCING RESERVE
200001 199900 HRA General
Fund pound000 pound000 pound000
Balance as at 1st April (114340) (74612) (150931) Capital receipts set aside ndash cash capital receipts (27161) 0 (18457) ndash Notional capital receipts 0 0 0 ndash additional debt redemption 0 (7098) 0
Capital f inancing ndash capital receipts (5893) (7210) (14068) ndash revenue (217) (8241) (15566)
Write down of deferred charges 3884 4177 7386 Excess of depreciation over MRP 18613 5919 8000 Other accounting entries ndash leasing transactions 0 0 (1748) ndash grants and other (954) (4119) (3568)
Balance as at 31st March (126068) (91184) (188952)
TOTAL
pound000
(188952)
(27161) 0)
(7098)
(13103) (8458)
8061) 24532)
0) (5073)
(217252)
18 YEAR 2000 DISCLOSURE
181 The main area of risk from the Year 2000 was the Authorityrsquos main accounting system This was replaced in 1998 in order to ensure Year 2000 compliance No signif icant disruption occurred over the critical period and any residual risk is very small
182 No additional budget provision was made for the Year 2000 problems and all costs incurred were absorbed within departmental budgets
19 EURO DISCLOSURE
191 The Councilrsquos main f inancial system was replaced in 1998 and is fully compliant with the Euro To date no signif icant work has been carried out to ensure that the Authorityrsquos other systems are compliant but they will be fully tested at a future date
32
)
))
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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))
)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
)
)
) )
) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
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)
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
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))
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)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The Council maintains numerous miscellaneous funds and also acts as trustee for a number of Trust Funds which may be utilised for limited purposes as set out in the various trust deeds All funds are either invested in external market securities or internally These funds are not consolidated within the Councilrsquos accounts
1 TRUST FUNDS WHERE THE COUNCIL IS THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Social Service Funds Individual bequests 36680 2197 38877 Comforts Fundsresidents savings 547087 (54389) 492698 SouthwarkBermondsey chest clinic 2546 2546 Helping hands 350 350
Education Trusts Blackfriars Road 112353 6368 118721 Miscellaneous 10685 1215 11900
Leisure Trusts St Mary Newington clock 1635 1635 South London Art Gallery 8853 8853 Hogarth painting fund 250000 250000 Honor Oak Training centre 14502 14502 Arts Donation 1129 1129 Health and f itness show 110870 110870 Spa Road Playground 34301 34301 Potters Field 275000 (14904) 260096 Rubbish show 11083 11083 Miscellaneous Trusts (see note 1) 2878 2878
Regeneration and Environment Pullen Gardens maintenance fund 95000 95000 Maintenance of Graves 21250 21250
1536202 (59513) 1476689
In addition to the above sums the Council opened a separate account to receive monies on behalf of the Damilola Taylor trust At 31st March 2001 the account held pound409122 The account was closed on 29th June 2001 with the balance of pound789724 being transferred to the familyrsquos solicitors
33
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
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)
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)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
The purposes of the trust funds are listed below
Individual Bequests Joseph Taylor Ex LCC bequest
Frank Bezer To provide Christmas extras to children in the Hollies or any replacement accommodation
George Baker For the benefit of persons living in residential accommodation in Southwark
Daniel Steele To provide extras for residents of Nye Bevan Lodge
Comfort Funds Residentsrsquo Savings This comprises numerous separate funds to provide ldquocomfortsrdquo to residents of the various Social Services establishments and savings accounts administered on behalf of the residents of those establishments
SouthwarkBermondsey Chest Clinic Fund set up for the benefit of people using the chest clinicday centre in Bermondsey
Helping Hands To provide for printing costs for the Mayorrsquos Common Good Charity
Blackfriars Road To provide education and health services for Bermondsey children
Miscellaneous Bequests set up to provide prizes or f inancial assistance to students at relevant schools in the Borough
St Mary Newington Clock To provide for the maintenance of the clock at St Mary Newington
South London Art Gallery Interest to be used for the running of the Gallery
Hogarth Painting Fund Interest to be used for the arts in Southwark
Honor Oak Training Centre For winding up costs of the Centre
Arts Donations Sums donated to the Council to be used for specif ic arts purposes
Health amp Fitness Show To go towards funding of GP referral scheme and Peckham Pulse
Potters Field To maintain open space adjoining London Bridge City
Rubbish Show To go towards an exhibition at Livesey Museum
Pullens Gardens maintenance fund To meet the maintenance cost of Pullens Gardens
Maintenance of graves Moneys received for the maintenance of graves
2 TRUST FUNDS WHERE THE COUNCIL IS NOT THE SOLE TRUSTEE
Balance Increase Balance at 1400 (decrease) at 31301
in fund balance
pound pound pound
Funds for the relief of Council Tax Walworth Common Estate 917798 (8977) 908821 Borough Market Trustees 6816 (1314) 5502
Leisure Trusts Cuming Bequest 7808 7808 Miscellaneous Trusts (see note 1) 716 716
933138 (10291) 922847
34
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
)))
))
)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
))))))))
)
)
)
) )
) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
))))))
)))
)))
)
)
))))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
)))
)
)
)))))) )
)))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
))
)))
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
))))))
)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
MISCELLANEOUS TRUST FUNDS
Any cash not required for immediate use is invested externally either directly in approved investments or as part of the Councilrsquos short term investments
The purposes of the trust funds are listed below
Walworth Estate Common To provide rate relief in the former parish of St Mary Newington Borough Market Trustees To reduce parochial rates for the parish of St Saviour Cuming Bequest To provide for display of furniture and coins at Cuming Museum
Note 1 Miscellaneous trusts comprise old trusts that are in the process of being closed
35
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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))
)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
))))))))
)
)
)
) )
) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)))
)))
)
)
))))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
)))
)
)
)))))) )
)))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
))
)))
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
))))))
)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
SUMMARY OF CAPITAL EXPENDITURE AND FINANCING
HOW THE MONEY WAS SPENT
200001 199900 pound000 pound000
Southwark Direct 0 39 Education 15009 8604 Leisure 3367 3408 Housing 54323 50946 Regeneration and Environment 17422 27780 Strategic Services 1127 8 Social Services 45 601
91293 91386
HOW THE EXPENDITURE WAS FINANCED
Revenue contributions 10028 15598 Using credit approvals 45510 30239 Using capital receipts received from the sale of assets 13103 14068 Specif ic grants and other contributions 22652 31481
91293 91386
DETAIL
Fixed assets 1171 3008 Deferred charges 7559 5501 Deferred debtors 4776 1465 Enhancements and work in progress 77787 81412
91293 91386
RECONCILIATION OF EXPENDITURE FOR CAPITAL ACCOUNTING TO STATUTORY CAPITAL EXPENDITURE FOR 200001
Expenditure capitalised as f ixed assets 200001 Decrease (increase) in capital creditors
Expenditure for capital control purposes
Less Expenditure to be f inanced by application of capital receipts or capital grants and contributions
Expenditure to be f inanced by supplementary credit approval Expenditure to be f inanced by basic credit approval
Capital expenditure to be f inanced direct from revenue
Revenue contributions applied from the Housing Revenue Account Capital expenditure met from Revenue
pound)
92435032) (1141545)
91293487)
(35753234) (4623547)
(40886841)
10029865)
216681) 9813184)
10029865)
36
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))
)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
)
)
) )
) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)))
)))
)
)
))))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
)))
)
)
)))))) )
)))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
))
)))
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
))))))
)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
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)
)
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
This statement represents the transactions of the Collection Fund a statutory fund separate from the General Fund of the Council The Collection Fund accounts independently for income relating to Council Tax and Non-domestic rates on behalf of those bodies (including the Councilrsquos own General Fund) for whom the income has been raised The costs of administering collection are accounted for in the General Fund
INCOME AND EXPENDITURE ACCOUNT
Notes 200001 pound000
200001 pound000
199900 pound000
Income Council Tax Income from Council Tax Council Tax benefits
1 (54343) (18054) (72397)
(50434) (16326)
Non-domestic rates Adjustment re prior years community charges
2 3
(78267) 0)
(63127)
Receipts from preceptors re previous years Collection Fund balance 4
(4707) (2509)
Total Income (155371) (132396)
Expenditure Precepts and Demands GLA Residual Receiver London Borough of Southwark
Non-domestic rates Payment to National Pool Cost of collection allowance
Provision for uncollectable amounts Council Tax
10308) 1412)
59079)
77643) 624)
70799)
78267)
4290)
7807 2324
57979
62505 622
8762
Total Expenditure 153356) 139999
Net Deficit(surplus) for the year (2015) 7603
Deficit(surplus) at 1st April 10664) 3061
Deficit(surplus) at 31st March 8649) 10664
37
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)
)
)
) )
) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
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)))
)))
)
)
))))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
)
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)))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
))
)))
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
))))))
)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
))))))))
)
)
)
) )
) )
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
NOTES TO THE ACCOUNTS
1 COUNCIL TAX
11 Council Tax derives from charges raised according to the value of residential properties that have been classif ied into 8 valuation bands using estimated 1st April 1991 values for this specif ic purpose Individual charges are calculated by estimating the amount of income required to be taken from the Collection Fund by the Council and preceptors for the forthcoming year and dividing this by the Council Tax base (the total number of properties liable to tax expressed as a band D equivalent) This basic amount of Council Tax for a band D property (pound84544 in 200001 and pound80860 for 199900) is multiplied by the proportion specif ied for the particular band to give an individual amount due
12 Council Tax bills were based on the following
Band Estimated number of properties Ratio Equivalent number of after effect of discounts
200001 199900
A B C D E F G H
940800 2958300 2517100 1400900 869300 356625 284525
33625
1002500 3058500 2543975 1384750 832600 341650 277500
33550
69 79 89
1 119 139 159 189
Total
Add adjustment for contribution paid in lieu
Less adjustment for collection rate Council Tax Base for year
Band D properties 200001 199900
62720) 66833 230090) 237883 223742) 226131 140090) 138475 106248) 101762 51512) 49349 47421) 46250
6725) 6710
868548) 873393
53) 70
(30401) (30571) 838200) 842892
Band D tax rate multiplier pound84544 pound80860
Estimated Council Tax due in the year (Council Tax base x Council Tax) pound70864781 pound68156247
13 The difference between these estimated sums and those shown below and included in the revenue accounts is due to revaluations occurring during the year
38
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
))))))
)))
)))
)
)
))))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
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)
)
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)))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
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)))
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
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)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
COLLECTION FUND
2 NATIONAL NON-DOMESTIC RATES
21 National non-domestic rates (NNDR) are organised on a national basis The Government specif ies an amount (416p in 200001 and 489p in 199900) and subject to the effects of transitional arrangements local businesses pay rates calculated by multiplying their rateable value by that amount The Council is responsible for collecting rates due from the ratepayers in its area but pays the proceeds into a national NNDR pool administered by the Government The Government redistributes the sums paid into the pool back to local authorities general funds on the basis of a f ixed amount per head of the population
pound
Rateable value at 31st March 2000 183690613
Rateable value at 31st March 2001 258499800
22 The NNDR income after relief for voids etc of pound78267 million (pound63127 million for 199900) was based on the average rateable value for the Council area for the year In 200001 for the f irst time the Crown Properties are included in the Rateable value The actual rateable value fluctuates considerably throughout the year due to revaluations voids etc
3 ADJUSTMENTS FOR PREVIOUS YEARS COMMUNITY CHARGES
31 Although Council tax replaced community charges from 1st April 1993 the Council continues to account for residual adjustments relating to community charges raised in earlier years in the Collection Fund
4 CONTRIBUTIONS TO COLLECTION FUND SURPLUSES AND DEFICITS
41 The surplus or deficit on the Collection Fund for the year is distributed between the Council and the preceptors
39
))))))
)))
)))
)
)
))))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
)))
)
)
)))))) )
)))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
))
)))
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
))))))
)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
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)))
)))
)
)
))))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
CASH FLOW STATEMENT FOR THE YEAR
200001 200001 199900 pound000 pound000 pound000
REVENUE ACTIVITIES Cash outflows
Cash paid to and on behalf of employees 244690) 220636 Other operating costs 446615) 346265 Housing benefit (excluding rent rebates) 42584) 44016 Payments into NNDR pool 77773) 62505 Payment to preceptors 11012) 10131
Cash inflows 822674) 683553
Rents (net of rebates) (156830) (159061) NNDR receipts (79396) (63127) Contribution from Collection Fund (59664) (63680) Government Grants (458944) (399338) Sales and charges for services (169391) (59889)
(924225) (745095) Net cash flow from revenue activities (101551) (61542) SERVICING OF FINANCE Cash outflows
Interest paid 67407) 74473 Interest element of leasing payments 38) 251
Cash inflows 67445) 74724
Interest received (7101) (6859)
(7101) (6859) CAPITAL ACTIVITIES Cash outflows
Purchase of f ixed assets 78958) 85731 Deferred charges and deferred debtors 12335) 6955
Cash inflows 91293) 92686
Sale of f ixed assets (45765) (34668) Capital grants (27372) (24553) Other capital cash receipts (184) 0
(73321) (59221)
NET CASH FLOW BEFORE FINANCING (23235) 39788
FINANCING Cash outflows
Capital element of leasing charges 0) 2090 Repayment of long term loans 8984) 2498 Repayment of short term loans 31000) 91110
39984) 95698 Cash inflows
New long term loans 0) (40000) New short term loans (31000) (91110)
DECREASE (INCREASE) IN CASH (31000) (131110)
AND EQUIVALENTS (14251) 4376
CASH AND CASH EQUIVALENTS Net increase(decrease) in bank
balance overdrawn (9665) (4128) Net (increase)decrease in money on
deposit (4586) 8504
DECREASE ( INCREASE) IN CASH AND EQUIVALENTS (14251) 4376
40
)))
)
)
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)))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
))
)))
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
))))))
)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
)))
)
)
)))))) )
)))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
1 RECONCILIATION OF NET REVENUE SURPLUS FOR THE YEAR
Net expenditure(income) on General Fund Net expenditure(income) on HRA Net expenditure(income) on Collection Fund
Total
Net revenue income as per cash flow statement
Net interest as per cash flow statement
Add Decrease in deferred debits Decrease in stocks and works in progress Increase in Provisions and Reserves Decrease in debtors Increase in creditors Depreciation and capital payments
Less Increase in debtors Decrease in creditors Increase in stocks and work in progress Decrease in Provisions and Reserves Decrease in deferred creditors
Total
200001 200001 199900 199900 pound000 pound000 pound000 pound000
(3334) 2941 (6587) 7765 (2015) 7603
(11936) 18309
(101551) (61542)
60344) 67865
356) 359 0) 307 0) 8660
27554) 0 0) 5887
45952) 73862) 33170 48383
0) (32912) (5172) 0
(583) 0 (38033) 0
(803) (44591) (3485) (36397)
(11936) 18309
2 ANALYSIS OF GRANTS SHOWN IN CASH FLOW STATEMENT
200001 poundrsquo000
199900 poundrsquo000
Revenue support grant and pool contribution Housing subsidy Students awards Housing benefits (excluding rent rebates) Other grants
252463 47886 3192
56643 98760
248879 50846 4409
33495 61709
458944 399338
41
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
))
)))
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
))))))
)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
)
))
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
NOTES TO THE CASH FLOW STATEMENT
3 RECONCILIATION OF FINANCING CASH MOVEMENTS SHOWN IN THE CASH FLOW STATEMENT WITH THE BALANCE SHEET
Long term loans Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
Short term borrowing Balance as at 1st April Repayments of amounts borrowed New borrowings
Balance as at 31st March
200001 199900 poundrsquo000 poundrsquo000
(800833) (763331) 8984) 2498
0) (40000)
(791849) (800833)
0) 0 31000) 91110
(31000) (91110)
0) 0
42
))
)))
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
))))))
)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
))
)))
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 FUND ACCOUNT
200001 199900 pound000 pound000
CONTRIBUTIONS AND BENEFITS
Contributions receivable ndash from employers and admitted bodies (17006) (18868) ndash from employees (5605) (5605)
Transfers in (3050) (960) Other income ndash re-instatement following mis-selling (740) (880)
Total income (26401) (26313)
Benefits payable ndash Pensions 19376) 19176 ndash Lump sums (incl retirement and death grants) 2455) 1586
Payments to and on account of leavers ndash Refunds of contributions 73) 135 ndash Transfers out 3047) 1518
Administrative expenses borne by the scheme 599) 544
Total expenditure 25550) 22959
Net addition from dealing with members of the fund (851) (3354)
RETURNS ON INVESTMENT
Investment Income (9433) (12121) Change in Market value of Investments 52287) (59390) Investment Management Expenses 2541) 1058
Net (increase)decrease in fund for the year 44544) (73807)
Opening net assets of the scheme (546771) (472964)
Closing net assets of the scheme (502227) (546771)
43
))))))
)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
))))))
)
))
)
)
)
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001 NET ASSETS STATEMENT
Note
INVESTMENT ASSETS
Fixed Interest public sector securities Equities Index-linked securities Unit Trusts ndash Property
ndash Other Property (Freehold)
Total investment assets
NET CURRENT ASSETS AND LIABILITIES
Cash held by managers Interest and dividends accrued Creditors Cash at Council
Total net current assets and liabilities
Closing net assets of the scheme 5
200001 pound000
21733) 264281) 79157) 19426) 71867) 19170)
475634) 535231
23713) 2099)
(1189) 1970)
26593)
502227) 546771
199900 pound000
20514 264677 82909 50428
116703 0
4548 1884 (353)
5461
11540
44
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
1 INTRODUCTION
11 The Pension Fund is used to provide benefits for former employees of the Council and other admitted organisations and dependent on the circumstances provides retirement pensions widowsrsquo pensions death grants and lump sum payments
2 OPERATION AND MEMBERSHIP OF THE FUND
21 In 200001 contributions to the Fund were made by employees at 6 of salaries and wages The Council contributed 255 of the employeesrsquo contribution plus additional contribution of pound24 million Of this pound10 million is a special contribution for early and ill health retirements
22 Prior to 31390 the Council paid for the annual inflation updating existing pensions which was charged directly to the General Fund Since that date the cost of annual inflation has been charged to the Pension Fund apart from that on compensation gratuities and injury allowances From 1490 to 31393 the Councilrsquos contribution was set to meet 75 of the potential liabilities of the Fund on the basis of a triennial actuarial valuation Since that date as a result of the change in the legislation the Councilrsquos contribution is expected to meet 100 of the liabilities
23 The Council is required to ensure that any surplus on the Pension Fund is invested To ensure that the investment of the Fund is carried out to the best possible advantage investment managers deal with the day to day investment of the Fund Barclays Global Investors Ltd manage an lsquoindexedrsquo portfolio containing UK equities and lsquoin-housersquo unit trusts of overseas equities and f ixed and index linked gilts During 200001 active management of the other half of the portfolio was transferred from Mercury Asset Management and Schroder Investment Management to Deutsche Asset Management (UK Equities) Putnam Investments (Overseas Equities) and Henderson Global Investors (Property) The overall investment strategy is the responsibility of the Council During the year this was delegated to the Off icer Pension Board
24 At 31st March membership of the Fund was as follows
200001 199900
Number of contributors to the Fund 5678 6053
Number of contributors and dependants receiving allowances 5603 5549
Number of contributors who have deferred their pensions 3875 3253
3 ACCOUNTING POLICIES
31 The Accounts have been prepared in accordance with the recommendations of SORP1 on Pension Scheme Accounts the CIPFA Code of Practice on Local Authority Accounting and SSAP 2 The Fundrsquos f inancial statements do not take account of liabilities to pay pensions and other benefits after the period end (31301)
32 In order to comply with these recommendations the accounts have been prepared using the market value of equity investments and unit trusts Foreign transactions are brought into account at the exchange rate when the transaction took place End of year balances are calculated at the exchange rate for 31st March Property assets which have just been purchased are included at cost The cost of acquisition of assets including property is treated as a revenue cost Income and expenditure including management expenses are accrued
45
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
33 The Local Government Pension Scheme (Management and Investment of Funds) Regulations 1998 deals with choice of investment managers terms of their appointment review of their performance and use and investment of pension fund money together with restrictions on such investments In managing the Fund the investment manager must take into account ndash
reg That Fund money must be invested in a wide variety of investments reg The suitability of those types of those investment for the Fund reg The suitability of any particular investment of that type
The Authority has to keep the investment managerrsquos performance under review and at least once every three months review the investments he has made and periodically consider whether or not to retain him
34 In addition the administering Authority is under a duty to invest any Fund money not needed immediately to make payments with power to vary those investments and a duty to formulate an investment policy with a view to
reg The advisability of investing Fund money in a wide variety of investments reg The suitability of particular investments and types of investments
In carrying out all the above functions the Authority must obtain proper advice at reasonable intervals which is def ined as the advice of a person who is reasonably believed by them to be qualif ied by his ability in and practical experience of f inancial matters (including any suitable off icer of theirs)
4 ACTUARIAL POSITION OF THE FUND
41 The last full revaluation of the Fund was carried out at 31st March 1998 This revealed that the Fund showed an actuarial def icit of pound586 million a level of funding of 84 The valuation as at 31st March 2001 is currently in progress
42 In order to eliminate the past service deficit the actuary has recommended that the Employers contribute at the rate of 255 of membersrsquo contributions with effect from 1st April 1999 They advise that if their assumptions are borne out in practice this rate is likely to be required for about 11 years before reverting to the long-term rate of 135 of membersrsquo contributions Special contributions should be paid for early retirements and ill-health retirements since this does not make any allowance for the extra liabilities arising from such retirements The market value of investments as at 31st March 1998 was pound422 million An Interim Valuation carried out as at 31st March 2000 reported an increase in the funding level but did not lead to the actuary recommending a change in this policy
43 The contribution rates have been calculated using the projected actuarial method using the following actuarial assumptions
reg Investment return 875 reg Pensions increase 450 reg Earnings growth 650 reg Dividend growth 475
46
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
5 NET ASSETS
51 The value of the closing net assets of the Pension Fund fell by pound45 million to pound502 million at the end of 200001 from pound547 million at the end of the previous year The main factors affecting this were
reg General investment market conditions reg Volatility particularly in technology stocks reg Performance of investment managers
52 These factors were monitored quarterly by the Off icer Pension Board A performance measurement f irm the WM Company reports to the Board on the returns each manager has achieved for each asset class compared to the quarterly average for each asset class The main factors and issues are as follows
Passive Management of Equities and Gilts 53 Half the fund is held by an investment manager with the objective to match the relevant average
returns for the asset classes held This objective was achieved in 200001 but as there was a general fall in value this resulted in the total value of funds invested by them falling in value by about 7 or pound20 million
Active Management of UK Equities 54 The value of the total fund held by the UK Equities manager dropped by about 11 or pound15 million
between the start and end of the year General investment conditions were poor there was an unusually high degree of volatility in stock prices technology stocks fell sharply and the investment managers did not perform well
Overseas Equities 55 pound10 million was transferred from the Overseas Equities portfolio during the year to passive
management to maintain the asset allocation between active and passive management After allowing for that overseas equities dropped by 15 or pound10 million This was largely due to poor general investment conditions
56 Despite this drop the total value of the fund invested in Equities has increased This apparent contradiction is because the overseas unit trusts were sold when the portfolio was transferred to a new manager The new manager invested the funds directly in equities
Property 57 A large part of the fundrsquos holding in Property unit trusts was sold during the year By the end of the
year the proceeds had been either re-invested by a new property manager or were held in cash There was no signif icant change in the value of the property portfolio overall
47
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
PENSION FUND 20002001
6 OTHER INFORMATION
61 The market value of assets (including cash and accruals) managed by the investment managers at the balance sheet date was
reg Deutsche Asset Management pound1193 million 238 reg Putnam Investments pound710 million 142 reg Henderson Global Investments pound578 million 115 reg Barclays Global Investors pound2530 million 505
62 Investments include pound1960 million UK Equities and pound682 million Overseas equities which are the only foreign investments of the fund The fundrsquos total investment in unlisted companies is in the form of unquoted equity unit trusts The holding valued at pound567200 is included in lsquoUnit Trusts ndash otherrsquo Sales and purchases by the investment managers were pound2291 million and pound2218 million respectively
63 Contributions receivable include a contribution from admitted bodies of pound272400 for employersrsquo and employeesrsquo contributions from admitted bodies
64 No stockndashlending is allowed under investment agreements
65 A Statement of Investment Principles has been prepared and is available from the Head of Financial Management Services Southwark Town Hall
48
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
ACCRUAL The recognition of income and expenditure as it is earned or spent rather than as cash is received or paid
ACCRUALS Amounts charged to the accounts for goods or services received during the year for which payments have not yet been made and income due but not received
AGGREGATE CREDIT LIMIT (ACL) The limit on the Councilrsquos debt specif ied in Section 62 of the Local Government Act 1989
ADVANCED PURCHASE A capital scheme which has been paid for in advance to be completed in future years
AGENCY SERVICES Services which are performed by or for another public body where the principal (the organisation responsible for the service) reimburses the agent (the organisation carrying out the work) for the cost of the work carried out
ASSET MANAGEMENT REVENUE ACCOUNT (AMRA) An account required under capital accounting arrangements so that the asset rent transactions are reversed out to leave just the historic debt charges impacting on Council Tax levels
BALANCES (1) The amounts remaining at the year end on the various funds and accounts of the Council (2) Unallocated reserves held to meet future unpredictable expenditure demands
BUDGET Statement of the spending plans for the year
BUSINESS RATES See Non Domestic Rate
CAPITAL EXPENDITURE Spending on assets that have a lasting value For example land buildings and large items of equipment such as computers or vehicles
CAPITAL EXPENDITURE MET FROM REVENUE ACCOUNTS (CERA) This is revenue contributions towards capital expenditure However accounting requirements now require these to be shown as one f igure in the consolidated revenue account rather than shown against individual servicesrsquo expenditure
CAPITAL FINANCING RESERVE (CFR) A reserve required as a result of the introduction of asset rents It is not a reserve that can be used but contains the balance of depreciation against the MRP additional debt repayments over the MRP reserved capital receipts and usable capital receiptsgrantsplanning gains applied to meet capital expenditure
CAPITAL CHARGES Charges made to service department revenue accounts based on the value of the assets used by the service and consisting of interest and depreciation (where appropriate)
CAPITAL RECEIPTS Income received from the sale of land buildings and other capital assets These can be used to f inance new capital expenditure within rules and limits set by the government but they cannot be used to f inance day-to day spending
49
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
CENTRAL SUPPORT SERVICES The cost of the central administration of the Council
CHARTERED INSTITUTE OF PUBLIC FINANCE AND ACCOUNTANCY (CIPFA) This institute produces standards and codes of practice that must be followed in preparing the Councilrsquos f inancial statements
CODE OF PRACTICE Generally taken to refer to the Accounting Code of Practice issued by CIPFA This is a code of proper accounting practice which local authorities in England and Wales must comply with in preparing their f inancial statements
COLLECTION FUND This is a statutory ldquoring fencedrdquo account It records income and expenditure on Council Tax Non Domestic Rates payments to the precepting authorities and transfers to the Councilrsquos General Fund
COMMUNITY ASSETS Assets that the local authority intends to hold in perpetuity that have no determinable useful life and that may have restrictions on their disposal Examples include parks and historic buildings
COMPULSORY COMPETITIVE TENDERING (CCT) The statutory procedure by which local authorities must invite tenders from private sector providers for carrying out certain functions and activities def ined by the Secretary of State
CONSOLIDATED BALANCE SHEET A statement of the Councilrsquos assets and liabilities at the balance sheet date
CONTINGENCIES Money set aside from a budget to meet the cost of unforeseen items of expenditure or shortfalls in income
CONTINGENT LIABILITY A loss which is likely to be incurred in the future
COUNCIL TAX The main source of local taxation to local authorities It is levied on households within the authorityrsquos area and the proceeds are paid into the Collection Fund for distribution to precepting authorities and to the authorityrsquos own General Fund
COUNCIL TAX BENEFIT Assistance provided by the Council to adults on low incomes to help them pay their Council Tax bill The cost to the Council of Council Tax benefit is largely met by government grant
CREDIT APPROVAL This covers both Basic Credit Approvals (BCA) and Supplementary Credit Approvals (SCA) These are government limits in the level of capital expenditure an authority can f inance by raising new long-term loans
CREDITORS Organisations and individuals to whom the Council owes money
CURRENT LIABILITIES Those amounts which will become payable or could be called upon in the next accounting period eg creditors debtors and cash overdrawn
50
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
DEBTORS Organisations and individuals who owe money to the Council
DEFERRED CHARGE Expenditure that may properly be capitalised but which does not represent a tangible f ixed asset eg improvement grants
DEPRECIATION (1) A charge to revenue account to reflect the reduction in the expected useful economic life of a
f ixed asset (2) The writing down of the value of a f ixed asset in the balance sheet in line with the expected
useful life
DIRECT SERVICE ORGANISATION A term used to cover both Direct Labour Organisations (DLO) established under the Local Government and Planning Act 1980 and DSOs set up under the Local Government Act 1988
EARMARKED RESERVES Amounts set aside for specif ic purposes falling outside the definition of provisions
FINANCE LEASES A lease that transfers substantially all of the risks and rewards of ownership to the lessee It is often of land or buildings and is treated under the governmentrsquos capital control system as a credit arrangement as if it were similar to borrowing (see operating leases)
FIXED ASSET RESTATEMENT RESERVE (FARR) An unusable reserve required on the implementation of asset rents It contains the balance on the revaluation of f ixed assets from the net historic cost previously shown in the accounts to the current asset rent basis and any subsequent movement arising from revaluations or disposals of those assets
GENERAL FUND This is the main revenue account of the Council and includes the net cost of all services (except Council housing) f inanced by local taxpayers and government grants
HOUSING REVENUE ACCOUNT (HRA) This is a statutory account that shows all income and expenditure relating to the provision management and maintenance of the Councilrsquos housing stock The government defines the items of income and expenditure that must be included in the account This account is ring fenced under the Local Government and Housing Act 1989 thereby preventing any cross subsidy with the General Fund
HOUSING SUBSIDY A government grant paid towards the cost of providing managing and maintaining the Councilrsquos housing stock
INFRASTRUCTURE ASSETS Fixed assets that are inalienable expenditure on which is recoverable only by continued use eg highways and footpaths
MINIMUM REVENUE PROVISION (MRP) The minimum amount which must be charged to revenue account each year and set aside as provision for credit liabilities as required by the Local Government Act 1989
NATIONAL NON-DOMESTIC RATES (NNDR) Another name for non-domestic rates
51
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
NET EXPENDITURE Gross expenditure less specif ic service income but before deduction of revenue support grants and local taxation
NON-DOMESTIC RATE (NDR) A levy on businesses based on national ldquorateable valuerdquo of the premises occupied NDR is collected by the Council in line with national criteria paid into a national pool and then redistributed to all local and police authorities on the basis of population
NON-OPERATIONAL ASSETS Fixed assets held by the Council but not directly used in the delivery of its services eg investment and surplus properties
OPERATIONAL ASSETS Fixed assets held occupied used or consumed by the Council in the direct delivery of its services
OPERATIONAL LEASE A type of lease often of off ice or computer equipment which is similar to renting and which does not come within the governmentrsquos capital control system Ownership of the asset must remain with the lessor
PRECEPT A levy made by those authorities that do not administer the local taxation on those that do requiring them to collect the required income from local taxpayers on their behalf
PROVISIONS Amounts set aside for liabilities and losses which are likely to occur but where the exact amount or timing are uncertain Payments or contributions to provisions are counted as service expenditure when made The provision is released into the service revenue account as income to meet the expenditure liability when it arises
PROVISION FOR CREDIT LIABILITIES The sums which the government require the authority to set aside each year from revenue and new capital receipts in order to meet credit liabilities The accumulation of these provisions and their application to debt redemption are reflected in a memorandum account
RECHARGES The transfer of costs from one account to another
RECEIPTS TAKEN INTO ACCOUNT (RTIA) The amount which the government deducts from an authorityrsquos Annual Capital Guidelines in calculating the authorityrsquos Basic Credit Approval It is intended to take into account receipts produced from sales of assets such as land and buildings
RESERVES Amounts set aside to cover potential liabilities Payments or contributions to reserves are not counted as service expenditure when the reserve is created Expenditure met from reserves is passed through the service accounts when incurred
REVENUE EXPENDITURE Day to day payments on the running of Council services such as salaries and wages operating costs and charges for the use of assets
52
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53
L O N D O N B O R O U G H O F S O U T H W A R K 2 0 0 0 0 1 A C C O U N T S
GLOSSARY OF ACCOUNTING TERMS
REVENUE SUPPORT GRANT (RSG) A grant paid by central government in aid of local authority services in general as opposed to specif ic grants that may only be used for specif ic purposes
SPECIFIC GRANTS A term used to describe all government grants to local authorities apart from Revenue Support Grant
53