2017 PEPS Conference
STATEMENT OF QUALIFICATIONS (SOQ) SCREENING2017 PEPS Conference
Joe McCarthy
November 3, 2017
2017 PEPS Conference
Table of Contents
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Who at TxDOT is Involved in the SOQ Screening Process?
What is the PEPS Procurement Contracting Process?
What are the tools PEPS uses for SOQ Screening?
Evaluation of Statement of Qualifications (SOQ)
Conclusion
Questions and Discussion
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55
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2017 PEPS Conference
Who at TxDOT is Involved in the SOQ Screening Process?
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PEPS
SCM
PcE
PEPS DD
CST
COE
CS
D/D Staff
D/D Admin
2017 PEPS Conference
Who at TxDOT is Involved in the SOQ Screening Process?
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Contract Specialist (CS) Procurement Engineer (PcE) Service Center Manager (SCM)
Consultant Selection Team (CST)Members District/Division StaffDistrict/Division (D/D) Administration
PEPS Staff (Actual)
District/Division Staff (Support)
PEPS Staff (Support) Center Of Excellence (COE)Division Director (DD)
2017 PEPS Conference
How are They Involved in the Screening Process?
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Systematic plan for processing General compliance Administrative content Records retention
Procurement processNon-listed category (NLC) review Validation of screening resultsNotification of results (internal & external)
Contract Specialist (CS)
Procurement Engineer (PcE)
2017 PEPS Conference
How are They Involved in the Screening Process?
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Adherence to the procurement processNon-listed category (NLC) review Validation of screening results Overall adherence to applicable laws, regulations,
rules, policies and timelines
Adherence to applicable laws, regulations, rules, policies Counsel
Service Center Manager (SCM)
Center Of Excellence (COE)
2017 PEPS Conference
How are They Involved in the Screening Process?
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Compliance to all applicable laws, regulations, rules, policies and timelines Validation of screening results
Division Director (DD)
2017 PEPS Conference
How are They Involved in the Screening Process?
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Non-listed category (NLC) review
Supports procurement process Contributes CST members Contributes D/D staff
Consultant Selection Team (CST) Member
District/Division (D/D) Administration
District/Division Staff Receipt of Statement of Qualifications (SOQs)
2017 PEPS Conference
What is the PEPS Procurement Contracting Process?
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2017 PEPS Conference
PEPS Contracting Process Is:
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Thirty-six (36) individual action items to procure a contract
for TxDOT
29 to 36 action items over a 90 to 140-day working periodDependent on procurement process:
Federal, Comprehensive, Streamlined w/interviews, Streamlined w/o interviews and Accelerated
2017 PEPS Conference
What are the Consulting Firms Key Action Items?
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RFQ posted for advertisement1. http://esbd.cpa.state.tx.us/2. http://www.txdot.gov/business/consultants/architectural-engineering-surveying/advertised-contracts.html
2017 PEPS Conference
What are the Consulting Firms Key Action Items?
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RFQ closesReceive by: 11/XX/201X
Time: 1:00 PM (CT)
2017 PEPS Conference
PEPS SOQ Screening Begins:
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SOQs screened
Responsive andnon-responsiveSOQs identified(Meets or Does Not Meet)
2017 PEPS Conference
What are the Tools PEPS Uses for Screening?
SOQ
RFQ
CCIS
ADM QUAL
NAICS
NIGP
CMBL
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2017 PEPS Conference
SOQ Screening Tools
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Contract SpecialistConsultant Selection Team
MemberProcurement Engineer Service Center Manager
Request for Qualifications (RFQ) RFQ RFQ RFQ
Submitted SOQ Submitted SOQ Submitted SOQ Submitted SOQ
SOQ Screening Checklist SOQ Screening Checklist SOQ Screening Checklist
NLC Screening Worksheet NLC Screening Worksheet NLC Screening Work Sheet
TBPE / TBAE / TBPLS
Consultant Certification InformationSystem (CCIS)
CMBL/HUB Directory
National Institute of Governmental Purchasing (NIGP)
Texas Unified Certification Program (TUCP)
North American Industry Classification System (NAICS)
Administrative Qualification Status
COE COE COE
SOQ Screening DeterminationMeets OR Does Not Meet
2017 PEPS Conference
Tools: Request for Qualifications (RFQ)
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2017 PEPS Conference
Tools: Submitted SOQ
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2017 PEPS Conference
Tools: SOQ Screening Checklist
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2017 PEPS Conference
Tools: SOQ Screening Checklist
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23 required line items.Most Important Line Item !!!
1Receipt. The SOQ was received on or prior to the deadline date and time stated in the RFQ. Refer to the SOQ Receipt Log.DATE:_______________ Time: _______________ AM/PM (circle one).
2017 PEPS Conference
Tools: Non-Listed Categories (NLC) Screening Worksheet
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Yes No NLC DESCRIPTION & REQUIREMENTS
(Insert NLC information from RFQ here)
Task Leader's Name matched the name on the PTC?
Task Leader's Firm Name matched the name on the PTC?
Does the Task Leader (or PM or individual, etc.) have the required professional license, certifications, and/or trainings as listed under the NLC minimum requirements?
Do the description of experience & example(s) include enough detail to show that the experience is relevant to the type of services listed in the NLC?
Do the examples include both starting and ending dates and the total time shown demonstrate the required number of years of experience?
(Insert NLC information from RFQ here)
Task Leader's Name matched the name on the PTC?
Task Leader's Firm Name matched the name on the PTC?
Does the Task Leader (or PM or individual, etc.) have the required professional license, certifications, and/or trainings as listed under the NLC minimum requirements?
Do the description of experience & example(s) include enough detail to show that the experience is relevant to the type of services listed in the NLC?
Do the examples include both starting and ending dates and the total time shown demonstrate the required number of years of experience?
(Insert NLC information from RFQ here)
Task Leader's Name matched the name on the PTC?
Task Leader's Firm Name matched the name on the PTC?
NOTE: If a "NO" is checked, be sure you confirm with your service center manager
Solicitation 000000XXXX NLC ScreeningPrime Provider Name:
NLC Screener:Date:
2017 PEPS Conference
Tools: TBPE /TBAE /TBPLS
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http://engineers.texas.gov/
http://www.tbae.state.tx.us/Home/Index
http://www.txls.state.tx.us/
Dependent on procurement process:
2017 PEPS Conference
Tools: Consultant Certification Information System (CCIS)
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https://www.dot.state.tx.us/des/ccis/Sign_On.htm
2017 PEPS Conference
Tools: CMBL/HUB Directory
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https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do
2017 PEPS Conference
Tools: National Institute of Governmental Purchasing (NIGP) Codes
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http://www.nigp.org/
WorkCategory
No.Category Name
Screening NIGP Code
Detailed NIGP Codes
1.1.1 Policy Planning 925-XX 925-61925-61 - Land Development and Planning/Engineering
1.2.1 Systems Planning 925-XX 925-61925-61 - Land Development and Planning/Engineering
1.3.1Subarea/Corridor Planning
925-XX 925-61925-61 - Land Development and Planning/Engineering
1.4.1Land Planning/Engineering
925-XX 925-61925-61 - Land Development and Planning/Engineering
1.5.1 Feasibility Studies918-XX925-XX
918-46925-61
918-46 - Feasibility Studies (Consulting)925-61 - Land Development and Planning/Engineering
1.6.1Major Investment Studies
918-XX925-XX
918-46925-61
918-46 - Feasibility Studies (Consulting)925-61 - Land Development and Planning/Engineering
2017 PEPS Conference
Tools: Texas Unified Certification Program (TUCP)
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2017 PEPS Conference
Tools: North American Industry Classification Systems (NAICS)
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WorkCategory
No.Category Name
Applicable DBE NAICS Work Codes(Federal-funded projects only)
1.1.1 Policy Planning 541330
1.2.1 Systems Planning 541330
1.3.1 Subarea/Corridor Planning 541330
1.4.1 Land Planning/Engineering 541330
1.5.1 Feasibility Studies 541330
2.1.1 Traffic Noise Analysis 541330 or 541620
2017 PEPS Conference
Tools: Administrative Qualifications Status
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http://ftp.dot.state.tx.us/pub/txdot- info/des/cco/professional_services/qualified_firms.pdf
ADMINISTRATIVE QUALIFICATION STATUS
Firm Legal Name Only (No DBA Names)
Non-Engineering Firms (NEF)
Safe Harbor Rate for Federal Contracts Effective Date
Established Rate for State Contracts for Engineering Firms
Effective Dates of Administrative Qualification Based on FY 2015 Information
Effective Dates of Administrative Qualification Based on FY 2016 Information
2017 PEPS Conference
Evaluation of Statement of Qualifications (SOQ)
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2017 PEPS Conference
Evaluation of SOQ: Administrative
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Item Requirements
1 Receipt2 Copies3 Preclusion4 Core Team Restrictions5 General Attachments6 Cover Page. Certifications7 Cover Page. Project Manager information8 Cover Page. Validation
21Subprovider Contact Information (for use with Federal process)
22 NLC Qualifications Template (if applicable)23 Overall Consistency
Request for Qualifications (RFQ)
Submitted SOQ
SOQ Screening Checklist
NLC
TBPE / TBAE / TBPLS
PTC
SOQ Administrative Requirements - Evaluation Items Tools for Evaluation
2017 PEPS Conference
Evaluation of SOQ: Project Team Composition (PTC)
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Request for Qualifications (RFQ)
Submitted SOQ
SOQ Screening Checklist
CCIS
CMBL / HUB
ADMINISTRATIONQUALIFICATION
TUCP
PTC
NAICS
SOQ PTC Requirements - Evaluation Items Tools for EvaluationItem Requirements
9 Project Team composition form (PTC)
10 PTC – HUB GOAL
11 PTC. HUB Certification
12 PTC. NIGP codes
13 HUB Subprovider Plan.
14 PTC – DBE GOAL
15 PTC – DBE GOAL. TUCP
16 PTC – DBE GOAL. NAICS
17PTC. Administrative Qualification - Summary Page (Comprehensive, Streamlined, or Accelerated Process)
18 PTC Admin Qual - Summary Page (Federal Process)19 PTC. Project manager
20 PTC. The individual task
23 Overall Consistency
2017 PEPS Conference
Evaluation of SOQ: Historically Underutilized Business (HUB)
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Request for Qualifications (RFQ)
Submitted SOQ
SOQ Screening Checklist
CMBL / HUB
PTC
SOQ HUB Requirements - Evaluation Items
Tools for Evaluation
Item Requirements10 PTC – HUB GOAL
11 PTC HUB Certification
13 HUB Subprovider Plan.
23 Overall Consistency
2017 PEPS Conference
Evaluation of SOQ: Disadvantaged Business Enterprise (DBE)
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Request for Qualifications (RFQ)
Submitted SOQ
SOQ Screening Checklist
TUCP
PTC
NAICS
SOQ DBE Requirements - Evaluation Items Tools for Evaluation
Item Requirements14 PTC – DBE GOAL
15 PTC – DBE GOAL. TUCP
16 PTC – DBE GOAL. NAICS23 Overall Consistency
2017 PEPS Conference
Evaluation of SOQ: Meets or Does Not Meet
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Screening Determination MeetsDoes Not
Meet
The SOQ MEETS / DOES NOT MEET the minimum qualifications as specified in the RFQ.
Procurement Engineer
REVIEW/APPROVAL:___________________________________________________________
(Sign and date)
Service Center Manager
REVIEW/APPROVAL:___________________________________________________________
(Sign and date)
Final Step: Determination
2017 PEPS Conference
Conclusion: Review of SOQ Screening Process
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Contract SpecialistConsultant
Selection Team Member(s)
Procurement Engineer Service Center Manager
Submitted SOQ Received
Submitted SOQ Logged
Verifications of Receipt
SOQ Closes SOQ Closes SOQ Closes
Report of Total Responses Report of Total Responses Report of Total Responses
SOQ Screening by CS
NLC Screening NLC Screening NLC Screening
SOQ Packet prepared for Final
Report of Meets and Does Not Meet
Report of Meets /Does Not Meet Report of Meets/Does Not Meet
Final SOQ Review and Signature Final SOQ Review and Signature
Validation by PEPS Director Validation by PEPS Director
Long List established
Consultant Notifications for DQ
Records Retention
SOQ Eval. & Scoring
SOQ Evaluation & ScoringSOQ Evaluation & Scoring
(optional)
2017 PEPS Conference
SOQ Screening
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Dallam Sherman Hansford Ochiltree Lipscomb
Hartley Moore Roberts Hemphill
Oldham Potter Carson Gray Wheeler
Deaf Smith Randall Armstrong DonleyCollings-worth
Parmer Castro Swisher Briscoe Hall
Bailey Lamb Hale Floyd Motley
Dickens King KnoxHockleyLubbock
Crosby
GarzaLynnTerryYoakum
Gaines Dawson Borden Scurry Fisher Jones
Kent Stonewall HaskellThrock-morton
Baylor
Wilbarger Wichita
WICHITAFALLS
Clay
Archer
YoungJack
Howard Mitchell NolanTaylor Callahan Eastland
Glasscock Sterling Coke Runnels
ReaganIrion
Cooke Grayson Fannin
Lamar
Delta
Red RiverPARIS
Bowie
Wise Denton CollinHunt Hopkins
RainsWood Upshur
Marion
Cass
Titus
Mor
ris
Camp
ATLANTA
Harrison
Smith
VanZandt
Henderson TYLER
Rusk Panola
AndersonCherokee
Freestone
DallasDALLAS
Rockwall
Palo Pinto
Parker Tarrant
Shelby
SabineHoustonLUFKIN
Angelina
TylerPolk
Trinity
Jasp
er
New
ton
SanJacinto
Walker
Leon
Navarro
Ellis
Hardin
FORTWORTH
Erath
Hood Johnson
Hill
BosqueMc
LennanHamilton
Coryell
Bell
Falls
WACO
RobertsonMadison
MilamBrazos
Grim
es
Burleson
BRYAN
WashingtonLee
Austin
FayetteHarris
Montgomery Liberty
BEAUMONTOrange
Jefferson
ChambersHOUSTON
FortBend
Brazoria
Matagorda
Wharton
Colorado
LavacaGonzales
Dewitt
YOAKUM
Jackson
Victoria
Calhoun
Goliad
Bee Refugio
Karnes
LiveOak
JimWells
SanPatricio
Nueces
CORPUSCHRISTI
Kleberg
Kenedy
Willacy
Hidalgo
BrooksJim
HoggZapata
Starr
PHARR
Duval
Webb
LAREDO
La SalleDimmit
Zavala Frio Atascosa
McMullen
Guadalupe
Wilson
Bexar
MedinaUvalde
Real Bandera
Kerr
Kendall
Gillespie Blanco
Kinney
SANANTONIO
Edwards
Sutton Kimble
Mason LlanoBurnet
Williamson
Travis
AUSTIN
BastropHays
CaldwellComal
Brown Comanche
BROWNWOOD
Coleman
Mills
McCulloch
San Saba Lampasas
Concho
Menard
SANANGELO
Schleicher
TomGreen
Andrews Martin
Midland
Pecos
Ector
CraneWard
WinklerLoving
Crockett
Val Verde
Upton
Terrell
ReevesCulberson
Jeff Davis
Brewster
Presidio
Hudspeth
El Paso
EL PASO
ODESSA
LUBBOCK
AMARILLO
ABILENE
Cottle Foard
CHILDRESS
Fran
klin
Cameron
QUESTIONS?
2017 PEPS Conference
Contact Information
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Joe McCarthyTxDOT| PEPS Fort Worth Service Center(817) [email protected]
Joe McCarthyTxDOT| PEPS Fort Worth Service Center(817) [email protected]