July 30th, 20099:00 AM – 12:00 PM

Statewide Procurement User Group

Presentations~ Preapproved List of IT Equipment

~ Purchase of Contract & Non-Contract IT Equipment

~ Reports- Open Contracts

- Open POs

- Open Requisitions ~ 9.0 Items

• Questions and Answers

Today’s SPUG Agenda

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Opening Remarks

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Steve Sulek

Preapproved List of IT EquipmentSteve Schafer

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Preapproved List of IT Equipment

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http://www.nitc.state.ne.us/standards/1-204.html

The list can be found at this website:

Purchase of Contract & Non-Contract IT Equipment

Sharon Zimmerman

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Purchase of Contract & Non-Contract IT Equipment

• Non-Contract – Pre-Approved Items List under $500– Direct Entry of OP, P-Card, Direct Pay– http://www.nitc.nebraska.gov/standards/1-204-

Attachment-A.pdf• Non-Contract Items – One Time Purchase

– Commodities ON OP– Services ON O9

• Non-Contract Items – Establish Contract– Commodities ON OC – Services ON O4

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• Contract Items – Pre-Approved Items List– If on contract, buy from contract – must use

OG from OC– http://www.nitc.nebraska.gov/standards/1-

204-Attachment-A.pdf

• Contract Items– Commodities OC O6– Services O4 O6

Purchase of Contract & Non-Contract IT Equipment

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• ARRA funds– If ARRA is filled in on contract it will not flow to

the PO. – The following fields must be populated when

revising the PO if ARRA money is paying for product/service

• “New/Renew” field with “A”• “Agency” field with “ARRA”

Purchase of Contract & Non-Contract IT Equipment

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• ARRA information is input into fields used for tax reporting in the background

• If you receive a tax id error, the ARRA or New/Renew information has not populated correctly.

Purchase of Contract & Non-Contract IT Equipment

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To find a vendor that can provide items for certain NIGP codes, enter the NIGP number in the 2nd Item Number field.

Purchase of Contract & Non-Contract IT Equipment

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To search for a specific vendor and what that vendor can provide, enter either the Vendor number in the Supplier field or search for the vendor

name in the Alpha name field.

Purchase of Contract & Non-Contract IT Equipment

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Enter the NIGP number in the Item Number field. If there is a contract for that item, the contract number will be displayed in the Search Text

field.

Purchase of Contract & Non-Contract IT Equipment

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ReportsConnie Heinrichs

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Reports

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One Report Will Show . . . . Open Requisitions – Quotation Requests – Purchase Orders – Contracts

Reports

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Reports

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Click OK on the Printer Selection and wait for the Report to Run.

Reports

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Reports

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Reports

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Reports

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Open Contracts Report with Processing Options

Reports

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Reports

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Reports

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9.0 ItemsAmy Artchuleta

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9.0 Items

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9.0 Items

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9.0 Items

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9.0 Items

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Questions & Answers

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