STEEL INDIA LTD

DOCUMENTATION NAME: BUSINESS BLUE PRINT

MODULE NAME: HUMAN CAPITAL MANAGEMENT

VERSION: 1.0

CREATED ON: 29/08/2012

PREPARED BY: HCM TEAM

01. ARPITHA02.DANIEL CHOWDARY. D03.MALLIKARJUNA RAO .J04.PAVANI 05.UMA MAHESWARI

TIME MANAGEMENT

DEFINITION:

Time Management refers to managing time effectively so that the right time is allocated to the right activity. Time Management refers to making the best use of time as time is always limited.

AS IS OF LIST OF HOLIDAYS:

Steel India Limited is providing the following list of holidays.

S.No Name of the Holiday Date

1 Makara Sankranthi January 14th

2 Republic day January 26th

3 Mahasivarathri Feb 20th

4 Holi March 8th

5 Ugadi March 23rd

6 SriRamanavami April 1st

7 Good Friday April 6th

8 Labour Day May 1st

8 Independence day August 15th

9 Ramzan August 19th

10 Ganesh chathurthi September 19th

11 Gandhi jayanti October 2nd

12 Dussera October 24th

13 Bakriid October 26th

14 Diwali November 13th

15 Christmas December 25th

TO BE OF LIST OF HOLIDAYS:

The above mentioned total list of holidays is defined as public holidays in SAP.

NAVIGATION PATH FOR DEFINING LIST OF HOLIDAYS:

SPROSAP REFERENCE -IMGTIME MANAGEMENTWORK SCHEDULES DEFINE PUBLIC HOLIDAY CLASSESPUBLIC HOLIDAYS

AS IS OF LOCATION WISE HOLIDAYS:

STEEL INDIA LIMITED is providing the following list of Holidays based on Locations.

Holidays List for Andhra Pradesh Location

S.No Name of the Holiday Date

1 Sankranthi January 14th

2 Republic day January 26th

3 MahaAPivarathri Feb 20th

4 Good Friday April 6th

5 Holi March 8th

6 Ugadi March 23rd

7 SriRamanavami April 1st

8 Independence day August 15th

9 Ramzan August 19th

10 Ganesh chathurthi September 19th

11 Gandhi jayanti October 2nd

12 Dasera October 24th

13 Christmas Dec 25th

Holidays List for Karnataka Location

S.No Name of the Holiday Date

1 Sankranthi January 14th

2 Republic day January 26th

3 MahaAPivarathri Feb 20th

4 Good Friday April 6th

5 Holi March 8th

6 Ugadi March 23rd

7 SriRamanavami April 1st

8 Independence day August 15th

9 Ramzan August 19th

10 GaneAP chathurthi September 19th

11 Gandhi jayanti October 2nd

12 Dasera October 24th

13 Bakri id October 26th

14 Diwali November 13th

15 Christmas December 25th

Holidays List for Maharastara Location

S.No Name of the Holiday Date

1 Sankranthi January 14th

2 Republic day January 26th

3 MahaAPivarathri Feb 20th

4 Good Friday April 6th

5 Holi March 8th

6 Ugadi March 23rd

7 SriRamanavami April 1st

8 Independence day August 15th

9 Ramzan August 19th

10 GaneAP chathurthi September 19th

11 Gandhi jayanti October 2nd

12 Dasera October 24th

13 Bakri id October 26th

TO BE OF LOCATION WISE LIST OF HOLIDAYS:

The list of Holidays is mapped into SAP as Holiday Calendar.

T-Code: SCAL/OY05Navigation Path: SPRO SAP REFERENCE IMGTime ManagementWork Schedule Define Public holiday classes Holiday calendar

Holiday Calendar: A public holiday calendar is a grouping of public holidays according to the area in which they are valid.

Floating Date Holiday: The dates of the holidays will change every year.

Fixed Date Holiday: The dates of the holidays are fixed and will not change every year.

Fixed Day holiday: These are the holidays, which fall on the same day of the week in a month.

BBP

Holiday list for Andhra Pradesh,Karnataka and Maharastra Locations

S.No

Name of the Holiday

Date Andhra Pradesh Holiday Calendar ID

Karnataka

Holiday Calendar ID

Maharastra Holiday Calendar ID

1 Sankranthi January 14th AP KA MH

2 Republic day January 26th AP KA MH

3 Mahasivarathri Feb 20th AP KA MH

4 Holi March 8th AP KA MH

5 Ugadi March 23rd AP KA MH

6 SriRamanavami April 1st AP KA MH

7 Good Friday April 6th AP KA MH

8 Labour Day May 1st AP KA MH

9 Independence day August 15th AP KA MH

10 Ramzan August 19th AP KA MH

11Ganesh chathurthi September

19th

AP KA MH

12 Gandhi jayanti October 2nd AP KA MH

13 Dussera October 24th AP KA MH

14 Bakri id October 26th ------- KA MH

15Diwali November

13th

------- KA ------

16Christmas December

25th

AP KA ------

Floating Date Holidays

Fixed date Holidays

Fixed Day Holidays

AS-IS

Types of Breaks:

STEEL INDIA LIMITED has the following Break Timings.

S.No Working Shifts Break Paid/Unpaid

1 General Shift 13:00 - 14:00 Paid

2 First Shift 10:00 – 11:00 Paid

3 Second Shift 17:00 – 18:00 Paid

4 Night Shift 03:00 – 04:00 Paid

TO-BE

As mentioned above breaks and break timings will be mapped as Break schedules in SAP.

Break Schedule: The break rules in the work schedule for any particular working day and assign them to a personnel subarea grouping for work schedules. This grouping enables you to assign a break schedule to as many of the grouping’s daily work schedules as you want, achieving maximum flexibility in combining all elements of the daily work schedule.

Table: V_T550P

Navigation Path: SPRO - IMG – Time Management – Work Schedule –Daily Work Schedule –

Define Break Schedule- Determine Break schedule.

BBP

STEEL INDIA LIMITED has the following Break Schedules.

NO Working Shifts Code Break Schedule Paid/Unpaid

1 General Shift SLGB 13:00 - 14:00 Paid

2 First Shift SLFB 10:00 – 11:00 Paid

3 Second Shift SLSB 17:00 – 18:00 Paid

4 Night Shift SLNB 03:00 – 04:00 Paid

SLGB: General Shift Break Schedule.

SLFB: First shift Break Schedule.

SLSB: Second shift Break Schedule.

SLNB: Night shift Break Schedule.

AS-IS

Working Hours:

STEEL INDIA LIMITED has Four Shifts

S.No Working Shifts Timings Working Hours

01 General Shift 09:00-17:00 9

02 First Shift 07:00-15:30 8.30

03 Second Shift 15:30-00:00 8

04 Night Shift 00:00-07:00 7

Grace Time:

Begin tolerance - 15minutes.

End tolerance - 15minutes.

TO-BE

The working hours are mapped into SAP as Daily Work Schedules.

Daily Work schedule: Daily work schedule defines the working hours and break timings of group of employees during a given day.

The daily work schedule determines the structure of working times in the enterprise at the daily level. You can also define actual normal working conditions and those that differ from externally or internally determined daily working times. In this way, you set up working times defined for specific employees. The planned working time specified in a daily work schedule is the basis for payment calculation of actual working times that are relevant for payroll, as well as the valuation of attendances and absences.

The daily work schedule, along with Break Schedules, comprise the working times for a particular day. You can base the daily work schedule on such working time models as flextime by defining the following:

Core times.

Tolerances.

Table Name:V_T550A

Navigation Path: SPRO – IMG – Time Management – Work Schedule –Daily Work Schedule –

Define daily work Schedules.

BBP

Daily work Schedules.

S.No DWS Timings Total Hours Code

01 General Shift 09:00-17:00 9 SLGD

02 First Shift 07:00-15:30 8.30 SLFD

03 Second Shift 15:30-00:00 8 SLSD

04 Night Shift 00:00-07:00 7 SLND

05 Weekly Off 00:00-00:00 00:00 SLWO

Tolerance:

Begin tolerance:

End tolerance:

S.No Working Shifts Timings Begin tolerance End tolerance

01 General Shift 09:00-17:00 09:15 16:45

02 First Shift 07:00-15:30 07:15 14:45

03 Second Shift 15:30-00:00 15:15 23:45

04 Night Shift 00:00-07:00 00:15 06:45

05 Weekly Off 00:00-00:00 00 00

AS-IS

Week Details:

In STEEL INDIA LIMITED, the Week details are as follows

S.No Company Working Days Week Off’s

1 Corporate Office Monday to Saturday Sunday

2 Plant Monday to Saturday Sunday

Rotation Shifts

In STEEL INDIA LIMITED, there is no Rotational Shifts for Corporate Office. Those who are working in plant area they have Rotational shifts.

Category Shift pattern(3 Week Rotation)

Engineers Morning, Evening, Night

Technicians Evening, Night, Morning

Labour Night, Morning, Evening

TO-BE

The week details & rotational Shifts are mapped into SAP as Period Work Schedule.

Period Work schedule: The period work schedule consists of a defined sequence of daily work schedules.

The period Work schedule reflects a work pattern that is repeated after a defined period of time

Table:V_ T551A

Navigation Path: SPRO –IMG – Time Management – Work Schedule –Period Work Schedule –

Define Period work Schedules.

BBP

STEEL INDIA LIMITED has Period Work Schedule.

S.No PWS Week 1 2 3 4 5 6 7

01 SLGP 001 SLGD SLGD SLGD SLGD SLGD SLGD SLWO

02 SLEP 001 SLFD SLFD SLFD SLFD SLFD SLFD SLWO

03 SLEP 002 SLSD SLSD SLSD SLSD SLSD SLSD SLWO

04 SLEP 003 SLND SLND SLND SLND SLND SLND SLWO

05 SLTP 001 SLSD SLSD SLSD SLSD SLSD SLSD SLWO

06 SLTP 002 SLND SLND SLND SLND SLND SLND SLWO

07 SLTP 003 SLFD SLFD SLFD SLFD SLFD SLFD SLWO

08 SLLP 001 SLND SLND SLND SLND SLND SLND SLWO

09 SLLP 002 SLFD SLFD SLFD SLFD SLFD SLFD SLWO

10 SLLP 003 SLSD SLSD SLSD SLSD SLSD SLSD SLWO

SLGP : PERIOD WORK SCHEDULE General Shift.

SLEP: PERIOD WORK SCHEDULE for Engineers (3 Week Rotation).

SLTP: PERIOD WORK SCHEDULE for Technicians (3 Week Rotation).

SLLP : PERIOD WORK SCHEDULE for Labour (3 Week Rotation).

Description:

General Shift employees will have week off on Sunday. First shift , Second Shift & Night Shift will have week off on Sunday.

AS-IS

Types of Leaves:

STEEL INDIA LIMITED has the following leave types and usage pattern.

S.N Types of Leaves

o

1 Casual Leave

2 Sick Leave

3 Privilege Leave

4 Maternity Leave

5 Paternity Leave

6 Loss of Pay

The following are the Leave details that can be applied at a stretch.

S.No Type of Leave Minimum Limit Maximum Limit

01 Casual Leave 1 3

02 Sick Leave 1 3

03 Privilege Leave 1 16

04 Maternity Leave 90

05 Paternity Leave 1 5

TO-BE

The above said leaves can be mapped into SAP as absence types.

Absences:

Table: V_T554S

Navigation Path : SPRO – IMG – Time Management –Time data recording and administration –

Absences –Absences Catalog- Define Absence type

CASUAL LEAVE :

Time off from work, paid on account of employee unavailability to perform duties because of personal

reasons. All regular Employees all are entitled for 12days per annum. Casual Leave minimum usage is 1

day and maximum usage is 03 days.

SICK LEAVE :

Time off from work paid on account of an employees’ temporary inability to perform duties because of

sickness or disability. All regular Employees all be entitled for 12days per annum. Sick leave minimum

usage is 1 day and maximum usage is 03days.

Maternity Leave:

It will cover only married female employees who have completed 180 days of continuous service on

date of availing this leave. Maternity Leave maximum admissibility is 90 days in an year and is restricted

to two children .i.e. it can be availed twice in the service tenure ,with full pay, 6 weeks before and 6

weeks after delivery, which will be paid. Another 3 months will be provided which will be unpaid.

P ATERNITY LEAVE:

It will cover only married male employees who has completed 180 days of service in the organization

including leaves & holidays. This Leave can be availed for restricted to two children. Leave maximum

admissible is 5 days with full pay, 2 days before and 2 days after delivery.

PRIVILEGE LEAVE :

Employees who have completed probationary period will be eligible for privilege leave. Privilege leave

can be carry forwarded to the next year. Maximum Entitlement of leaves will be 60 Leaves. These are

the only leaves that are applicable for the employees who are serving notice period at the time of

withdrawal of services from the company and are encashed after the completion of notice period.

Privilege leaves can also be carrying forward in every year beyond 16 leaves.

BBP

For STEEL INDIA LIMITED we Define Absence types.

S.No Absence type Code Text

01 Casual Leave SLCL Casual Leave

02 Sick leave SLSL Sick Leave03 Privilege Leave SLEL Privilege Leave04 Maternity Leave SLML Maternity Leave05 Paternity Leave SLPL Paternity Leave06 Loss Of Pay SLLP Loss Of Pay

AS-IS

In STEEL INDIA LIMITED,if the leave falls on Public Holiday or Week Off’s it is counted as per the following.

S.No Leave types Counted as leave Not counted as leaves

01 Casual leave Yes02 Sick leave Yes03 Privilege leave Yes04 Maternity leave Yes05 Paternity leave Yes

TO-BE

The above said condition will be put in SAP as counting rule.

Counting Rule: A counting rule is assigned to the absence type to determine the payroll hours and days for the duration of this absence. The sequence for deducting quotas of different quota types is specified in the deduction rules

Table: T556C

Navigation Path: SPRO – IMG – Time Management –Time data recording and administration –

Absences –Absences Catalog-Absence counting-Rules for absence counting(New) --Define

counting Rules

BBP

For STEEL INDIA LIMITED we define as a Counting Rule.

S. No Counting rule code

Counting rule code

1 001 Casual Leave2 002 Sick Leave3 003 Maternity Leave4 004 Paternity Leave5 005 Privilege Leave6 006 Loss of pay

AS-IS

Types of Attendances:

In STEEL INDIA LIMITED, the following attendance types are existing.

S.No Types of Attendances

01 Work in Office

02 On Business trip

03 On Training

TO-BE

The above said is mapped into SAP as Attendance types.

Attendances:

Work in Office: Work in Office is nothing but working in the office in general .

On Business trip: It is nothing but client meetings .The minimum duration is 1day and maximum

duration is 08 days and, if there is any urgent requirement they will extend the business trip.

On Training: It is nothing but employee(s) has to attend training sessions in order to meet

various global challenges effectively. The minimum duration is 1day and maximum duration is 90

days.

Table: V_554S_B

Navigation Path: SPRO – IMG – Time Management –Time data recording and administration—Attendances/actual working timings—Define Attendance Types

Counting rule as per the Attendance Type:

Table No: T556c

NAVIGATION PATH:SPRO – IMG – Time Management –Time data recording and administration

– Absences –Absences Catalog-Absence counting-Rules for absence counting--Define counting

Rules

BBP

STEEL INDIA LIMITED has Attendance Types.

S.No Attendance type Code Text01 Work in office SLIO Work in Office03 Business trip SLBT Business Trip05 Training SLTR Training

Counting rule as per the Attendance Type:

S.No Attendance Type Code Text

01 Work in office 201 Counting Rule For Work From Office

03 Business trip 202 Counting Rule For Conference

05 Training 203 Counting Rule For Training

AS-IS

Time Recording Method:

STEEL INDIA LIMITED is adapting Swipe-In & Swipe-Out Deviation Method to record Time events

for Plant area.

STEEL INDIA LIMITED is using Cross Applicant Time sheets (CATS) to record Time data for

Corporate Office.

TO-BE

We use LSMW BAPI method to covert the time recording data to SAP.

AS-IS

Overtime Hours:

In STEEL INDIA LIMITED, the Overtime hours are been calculated as follows.

On Working days the overtime hours are calculated in 100%.

On Week offs the overtime hours are calculated in 150%.

On Public holidays the overtime hours are calculated in 200%.

TO-BE

Above said overtime details are mapped into SAP as below

Time worked in addition to an employee's planned working time as defined in the employee's contract, collective agreement, or by legal regulations

Table: V_T510S NAVIGATION PATH: SPRO – IMG – Time Management –Time Evaluation—Time Evaluation

without clock times—Time Wage type selection and overtime compensation –Define Generation Rules.

Table: V_512W_B

BBP

For STEEL INDIA LIMITED we Maintain Valuation Bases.

S. No Overtime Condition Overtime Pay

1 On Working Day 100%

2 On Week-Off's 150%3 On Public Holidays 200%

AS-IS

STEEL INDIA LIMITED has the following Quotas.

S.No Types of Leaves Maximum Limit (in Days)

01 Loss of Pay --

02 Casual Leave 12

03 Sick Leave 12

04 Maternity Leave 90

05 Paternity Leave 5

06 Privilege Leave 60

TO-BE

Above said Quotas are mapped in to SAP as Absence quotas,

Absence Quota type: An Absence Quota is an employee’s time-limited entitlement to an

absence.

Each Absence Quota type is assigned a time constraint class, which is checked if time info types

collide. Absence quota types can be locked for compensation.

IT 2006: This Info type is used to manage time accounts that represent employees’ absence

entitlements or time credits. The time accounts contain a particular number of days or hours,

during which time employees are permitted to be off work.

Table: V_T556A

NAVIGATION PATH: SPRO – IMG – Time Management –Time data recording and administration

—managing time accounts using Attendances /Absence quota -Time quota type-Define absence

quota type.

BBP

In STEEL INDIA LIMITED we Define absence quota type.

S. No Quota Type Code Quota Type Text01 CL Casual Leave

02 SL Sick Leave

03 ML Maternity Leave

04 PR Paternity Leave

05 PL Privilege Leave

AS-IS

In STEEL INDIA LIMITED, an employee can be accrued maximum of 20 Leaves and then go for leave encashment.

TO-BE

The above said is mapped into SAP as Generation rules.

SELECTION RULE: The selection rule for absence quota types is, to set rules regarding how an

employee's absence entitlement is generated in time evaluation

Table: V_T559L

Navigation Path: SPRO – IMG – Time Management –Time data recording and administration—

managing time accounts using Attendances /Absence quota-Calculating Absence entitlements –

Rules for generating absence quota -Define generation rules for quota type selection

Description:

Quota will be credited as per calendar year.

Accrual entitlement is pro-rata calculation.

Leave transfer time is immediately upon accrual for Casual and Privilege leaves.

Leaves can be encased once it reaches maximum entitlement. (i.e only PL)

LIST OF INFOTYPE USE IN TIME MANAGEMENT:

TIME EVALUATION FEATURES

S.NO INFOTYPES DESCRIPTION1 IT 2001 ABSENCES

2 IT 2002 ATTENDANCES

3 IT 2003 SUBSTITUTIONS

4 IT 2004 AVAILABILITY

5 IT 2005 OVER TIME

6 IT 2006 ABSENCE QUOTAS

7 IT 2007 ATTENDANCE QUOTAS

8 IT 2010 EMPLOYEE REMUNERATION INFORMATION

9 IT 2011 TIME EVENTS

10 IT 2012 TIME TRANSFER SPECIFICATIONS

11 IT2050 ANNUAL CALENDAR

12 IT 2051 MONTHLY CALENDAR

13 IT 2052 WEEKLY CALENDAR

14 IT 2500 PERSONNEL WORK SCHEDULE TIME

15 IT 2502 QUOTA STATUS

S.No. Feature Description

1 SCHKZ To default Work Schedule Rule

2 QUOMO To default Quota Type Selection Group

3 TMSTA To default Time Management Status

4 WWEEK Default Value for Working

S.No. TIME SCHEMA Description

1 TM00 POSITIVE TIME MANAGEMENT

2 TM01 NEGATIVE TIME MANAGEMENT

3 TM04 POSITIVE & NEGATIVE

4 TQTA STANDARD ,, GENERATE QUOTA

REPORTS

1. Late coming reports 2. Over Time reports3. Attendance reports4. List of Holidays5. Absence forms6. Daily shift reports