Approved: January 10, 2017 2016-2017: Meeting #5

MICHIGAN STATE UNIVERSITY THE STEERING COMMITTEE AGENDA

January 10, 2017, 3:15 PM ROOM 443, ADMINISTRATION BUILDING

1. CALL TO ORDER

2. Approval of Agenda for January 10, 2017 3. Approval of Draft Minutes for November 1, 2016 (Appendix A) 4. President’s Remarks: Dr. Lou Anna K. Simon 5. Provost’s Remarks: Dr. June Youatt 6. Chairperson’s Remarks: Professor Deborah Moriarty

6.1. At-Large Representatives for Faculty Liaison Group to the Board of Trustees (FLG to

BOT) and Board of Trustees (BOT) events – Sign-up sheet

7. Committee Reports (Faculty Senate items each committee is looking at and timeline) 8. NEW BUSINESS

8.1. Replacement for Mariam Sticklen, Professor Deborah Moriarty 8.2. Relationship Violence and Sexual Misconduct Video for New Employees, Professor

Deborah Moriarty and Jessica Norris, Title IX and ADA Coordinator 8.3. Cyber Security and Data Breech, Free Service, Rob McCurdy, Associate Vice

President and Interim Chief Information Officer and Seth Edgar, Information Technology and Security Services Director

8.4. Coalition on Intercollegiate Athletics (COIA), Dr. Martin Crimp, COIA Representative (Appendix B and C)

8.5. Faculty Senate Statement on Campus Climate, President Lou Anna K. Simon (Appendix D, E and F)

9. Comments from the floor

10. Draft Agenda for Faculty Senate for January 17, 2017 10.1. University Committee on Curriculum Report, Professor Jerry Urquhart (Action Item)

(Short Report, Appendix A) Long Report (Click on link) 10.2. Faculty Senate Statement on Campus Climate, President Lou Anna K. Simon (Action

Item) 10.3. Coalition on Intercollegiate Athletics (COIA), Professor Martin Crimp (Information

Item)

11. Draft Agenda for University Council for January 24, 2017 11.1. University Committee on Curriculum Report, Professor Jerry Urquhart (Information

Item) (Short Report, Appendix A) Long Report (Click on link) 11.2. Cyber Security, Data Breech Free Service, Rob McCurdy, Associate Vice President

and Interim Chief Information Officer and Seth Edgar, Information Technology and Security Services Director (Information Item)

12. ADJOURNMENT

2016-2017: Meeting # 3

MICHIGAN STATE UNIVERSITY THE STEERING COMMITTEE DRAFT MINUTES

NOVEMBER 1, 2016, 3:15 PM BOARD ROOM, ADMINISTRATION BUILDING

Present: Provost Youatt, C. Shavrnoch, M. Dease, P. Floyd, J. Francese, J. Francis (for Chris Hogan), G. Hoppenstand, C. Lucas, L. McCabe, G. Lourens, R. Miksicek, D. Moriarty, J. Urquhart; Others: T. Curry, S. Lott Absent: President Simon, R. Fernandez, D. Jordan, J. Porter, L. Santavicca, M. Sticklen

1. CALL TO ORDER The meeting was called to order at 3:17 PM.

2. Approval of Agenda for November 1, 2016 The agenda for November 1, 2016 was approved as distributed.

3. Approval of Draft Minutes for October 4, 2016 The draft minutes for October 4, 2016 was approved as distributed.

4. President’s Remarks: Dr. Lou Anna K. Simon – out of town

5. Provost’s Remarks: Dr. June Youatt

1) Provost Youatt reported that the University-wide Investiture Ceremony for named Chair and professorships, held on Friday, October 28th, was a success. She noted that positive feedback was received from deans, faculty, donors and alumni. Provost Youatt also noted the recent ‘bad behavior” and excessive drinking of students has stimulated by football games and Halloween. She said that these situations are aggravated by a relatively small number of students, but that they are nonetheless offensive in nature and place a strain on the East Lansing Police Department and local hospitals. Though attempts are made beforehand to talk to students before such activities occur about the risk and dangers of this bad behavior, such attempts were not successful in preventing rude or offensive conduct. Provost Youatt stated that faculty involvement in enhancing “campus climate’ must be improved, so that the academic integrity and excellence of our Institution is not compromised.

2) Provost Youatt provided an update on University Deans: Dean Kirkpatrick from College of Natural Sciences, who has served nine years in that position, has decided to step back into a faculty role. He has maintained his research program for the past nine years, has won a national recognition, and just wants to go back to why he started all this in the first place. A search committee has been launched. Provost Youatt stated that these transitions always provided tremendous opportunity on campus, and it is always difficult to loose good people. The new Dean for Human Medicine, Norman Beauchamp, Human Medicine was welcomed to the University last week.

3) Dr. Terry Curry, Associate Provost and Associate Vice President of Academic Human Resources, stated that we need names from this Committee for the search for the Dean of the Graduate School, and that we need names from this Committee, including graduate students, on the University Committee on Graduate Studies. It was reported that Academic Governance will send out a Memorandum to the Steering Committee requesting recommendations.

6. Chairperson’s Remarks: Professor Deborah Moriarty

6.1. Title IX Report (click on link) Professor Moriarty suggested to click on the link to locate the report and stated it is very user friendly and informative. Jessica Norris has not come in to talk about this report, but she can if the Steering Committee would desire it.

7. NEW BUSINESS 7.1. Study Abroad, Tony Ogden, Executive Director of Education Abroad and Exchanges

Tony Ogden presented a slide presentation on Education Abroad at MSU. He stated that we have a little over 2,600 students who studied abroad for Michigan State, for credit, in 2014-15. He added that we are one of the most internationally engaged institutions in the country. We have strong central support, thanks to our Provost and our President, and there is truly a deep and pervasive culture of study abroad here at this University. He also said that we have a strong Freshman Seminar Program, an active American Semester Program. Illustrating where MSU stands with the trends right now. He concluded that the numbers of our student participants in Study Abroad are relatively flat, suggesting that our numbers are not really decreasing in any significant way, we're just not growing at the same rate as everyone else in the Big Ten. This situation is because our Study Abroad programs are among the most expensive in the country. The average program cost for a four-week program is $10,002. He concluded by stating that he has met extensively with University Colleges and other key offices on campus to develop a strategy to diversify and incentivize growth of Study Abroad. This information will go to University Council on November 29th.

7.2. Campus Safety Deputy John Prush, Deputy Director of Management Services Bureau, Department of Police and Public Safety

Deputy Prush reported that the reason for blocking off some spaces for Football Games at MSU on Friday afternoon, in particular, including the spaces on West Circle, are to reserve enough space for the visiting team’s band, so that they would have a place to park that was nearby, where they could practice, unload their equipment, and be at the stadium on time on game day. By not reserving them ahead of time, those spaces will fill up with vehicles that would park overnight, resulting in a lack of parking areas for the visiting team’s band. Professor Moriarty asked Deputy Prush about reserved lease parking spaces. She noted that the game-night parking policy impacts people in the college of music who are

having evening rehearsals, which is when students and faculty rehearse, because classes are held during the daytime. She added that the College of Music is open until the doors lock at 11 o'clock at night, meaning that the students who come to rehearse, or faculty who come back to rehearse at the College of Music, have no place to park.

Addressing the concern about parking problems in the structure that replaced the old Morrill Hall, Deputy Prush stated that we can definitely look into pulling the gate down. The original intention in that ramp, Grand River Ramp, Ramp 6, the first floor and down were designated for visitor parking, but the challenges that we have had was that visitor parking was becoming full, and departments were buying and issuing visitor hang tags, that they wanted to be able to have access to the ramp. Deputy Prush concluded that DPS can definitely review current policy and practices, and put the gate down. Deputy Prush stated that for Fall Semester of 2017, the All University Traffic and Transportation Committee (AUTTC) made a recommendation to Police Chief Dunlap to make a significant change to moped operation on campus, including banning mopeds from parking at bike racks on campus, which would help prevent mopeds driving on sidewalks. Provost Youatt noted that there is concern about the number of academic units that are requesting parking permits for students, so that they can get a parking permit to park in Faculty-Staff places. Provost Youatt added that especially around buildings in their fields, if there is limited, convenient parking, we have students who have permission to park in those places, which adds to faculty parking frustration. Wrapping up his discussion, Deputy Prush said that he will come to University Council to speak on plans for moped operation on campus for the future, as well as other parking issues.

7.3. Faculty Involvement in Campus Climate, Professor Deborah Moriarty

Professor Moriarty stated that one of the things that happened as a result of The Big 10 Academic Alliance Conference was the request to put issues surrounding “Campus Climate” on the agenda, and talk about faculty governments’ involvement in Campus Climate. Realizing that, Professor Moriarty added that we thought we would make it a bigger issue, and bring it to the Faculty Senate at MSU. She explained that there are many programs that we have at the university involving Campus Climate, but that there does not seem to be a great deal of faculty involvement. Additionally, the faculty is the only group of people where we actually have an effect for every single student. So they have a tremendous amount of influence. And it's a question of what can we do to help with the campus climate, and use the expertise of the Faculty Senate to come up with some ideas. As part of the Faculty Senate’s involvement, John Beck will provide an interactive session at the next Faculty Senate meeting. The results of this interactive session will be typed and distributed.

7.4. Committee Reports: University Committee on Faculty Affairs (UCFA) – Chairperson Phyllus Floyd reported that efforts are underway in UCFA to develop a process to evaluate online courses and learning, including the assessment of student learning with online courses. University Committee on Curriculum (UCC) – Chairperson Jerry Urquhart reported that campus-wide grade inflation is part of the UCC’s initiative. Plans are underway to obtain from Dr. Doug Estry the very extensive study that was conducted on the issue of grade inflation. University Committee on Academic Governance (UCAG) – Chairperson Gayle Lourens reported that UCAG needed to look at the University Bylaws to see how Academic Specialists should be defined in Academic Governance. University Committee on Faculty Tenure (UCFT) – Chairperson Michael Dease stated that he will send his report the following day. University Committee on Graduate Studies (UCGS) – Jeremy Francis for Chairperson Chris Hogan reported that UCAG is reviewing best practices regarding how to make MSU more competitive in attracting new graduate students, including examining such issues as health coverage and student benefits. University Committee on Undergraduate Education (UCUE) – Chairperson Richard Miksicek stated that there will be various issues that UCUE will be addressing, including online note-taking University Committee on Student Affairs (UCSA) – Chairperson Jason Porter was not in attendance to give report. Council of Graduate Students (COGS) – Because of lack of time, COGS was not able to provide a report.

8. Comments from the floor None

9. Draft Agenda for Faculty Senate for November 8, 2016 9.1. Academic Advancement Network, Dr. Elizabeth Simmons, Associate Provost and Dean of Lyman Briggs (Appendix) (Information Item) 9.2. University Committee on Curriculum Report, Professor Jerry Urquhart (Action Item) (Appendix) 9.3. Faculty Involvement in Campus Climate, Professor John Beck, Human Resources and Labor Relations and Jessica Norris, Title IX Coordinator, Office of Institutional Equity (Information Item) 9.4. Faculty Senate Survey, Professor Deborah Moriarty (Information Item) (Appendix)

Motion to approve the draft agenda for Faculty Senate for November 8, 2016 was seconded and carried.

10. Draft Agenda for University Council for November 29, 2016

10.1. Study Abroad, Tony Ogden, Executive Director of Education Abroad and Exchanges (Information Item) 10.2. Campus Safety, Deputy John Prush, Deputy Director of Management Services

Bureau, Department of Police and Public Safety (Information Item)

10.3.University Committee on Curriculum Report, Professor Jerry Urquhart (Information Item) (Appendix)

Motion to approve the draft agenda for University Council for November 29, 2016 was seconded and carried.

11. ADJOURNMENT – Motion to adjourn and seconded 4:51 PM

www.thecoia.org

MISSION

The Coalition on Intercollegiate Athletics (COIA) is an organization representing the elected faculty governance bodies of National Collegiate Athletic Association (NCAA) Football Bowl Subdivision (FBS) universities in activities related to the administration and governance of intercollegiate athletics.

COIA’s mission is to promote the academic integrity of member universities, and to represent the interests of faculties, non-athlete students and student-athletes in matters related to college sports that can significantly affect the health, sustainability and educational missions of our i nstitutions.

COIA aims to accomplish its mission by assisting the governance of intercollegiate athletics on our campuses through data collection, information sharing and the development of best practices; partnering with peer-faculty and other organizations on our common interests; and also by providing a constructive, responsible and informed representative faculty voice at the conference and national (NCAA) levels. (Revised April, 2014)

BYLAWS

These Bylaws were originally adopted at the June 15, 2007 annual meeting of COIA by a quorum of members present and voting, and revised by vote of the membership in February of 2017.

ARTICLE I Membership, Representation, Voting Process, and Meetings

A. Members. The membership of the Coalition on Intercollegiate Athletics (referred to as the “Coalition” or “COIA” in these by-laws) shall be composed of faculty senates (or the equivalent campus faculty governance body) at NCAA Division I institutions that have elected to join the Coalition by vote of their senate membership. “Faculty senate” is a generic term that refers to the primary campus faculty governance body.

B. Representatives. Member senates shall be represented by two COIA member representatives: (1) their elected president/chair (or equivalent faculty leader/officer), and (2) a faculty COIA representative, designated by the member senate or its executive committee.

(1) Elected Senate President/Chair. In the case of any Faculty Senate that is chaired by the institution's president or chancellor, the faculty "chief executive" shall serve in this position. The term of service of the Senate President/Chair shall correspond to his/her faculty senate term of service.

COIA By-Laws (2017) Page 1 of 8

(b) Adoption of Provisions. A majority vote is required for the adoption of any motion except for amendments to the Bylaws which require two-thirds for approval.

(c) Mail Ballot Requirement. A vote taken at the Annual or any Special Meeting with a quorum present and voting is final unless there is a majority vote at the meeting to decide the measure by mail or email ballot.

(2) Formal Vote of Campus Faculty Senates. By majority vote at an Annual Meeting or majority vote of the Steering Committee, issues of significant importance may be designated for the formal vote o f member faculty senates on each campus rather than votes cast by the senates’ respective COIA representatives. In such case, a majority of faculty senates must approve the proposed provision in order for it to be adopted.

(3) COIA member representatives are entitled to be nominated for election to the Steering Committee or as officers or t o serve on standing or ad hoc committees or advisory councils.

(2) Faculty COIA Representative. The term of service of the faculty COIA representative shall be at the discretion of the m ember senate o r its executive c ommittee.

(3) Faculty senates are encouraged to elect tenured faculty to serve as COIA representatives because of the protection such status provides.

(4) Both representatives shall receive all correspondence issued by the Steering Committee.

C. Powers, Rights and Duties of Members

(1) One Vote per Member Faculty Senate. At each Annual or Special Meeting or in the case of mailor email votes on business and other issues presented to the membership for determination or in the case of election of officers or members of the Board of Directors, each Faculty Senate is entitled to one vote which may be c ast by either of its two representatives, as determined by the president/chair of that Faculty Senate member.

(a) Quorum. A simple majority of the member institutions’ representatives present, whether in person or via telephone or video conference, call shall constitute a quorum for the conduct of business at the Annual or Special Meetings”.

(4) Adoption of Formal COIA Positions. Only the full membership can vote to adopt formal positions of the organization on issues. However, the Steering Committee is authorized to produce press releases in response to current events that are c onsistent with adopted positionsor to take other actions to advance those positions. See Article II for Steering Committee powers and duties.)

D. Meetings.

(1) Annual Meeting. The members shall meet at least once during each fiscal year at a time and place to be determined by the Steering Committee. The fiscal year for COIA shall be July 1 – June 30.

COIA By-Laws (2017) Page 2 of 8

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Commented [BM2R1]: This is a point we ve discussed in

(2) Special Meeting. A special meeting may be called by the Steering Committee or upon the written request of at least twenty Members. Special meetings may be held at a reasonable location or by conference call as determined by the Steering Committee.

E. Member Dues. The Steering Committee is authorized to solicit grant or donation support and/or from time-to-time to set the a mount of Member annual dues to cover the o perating costs of the organization.

ARTICLE II Steering Committee

A. Composition, Term of Office and Election

(1) Composition. The Steering Committee shall consist of nine persons elected by vote of the membership as a whole, and shall be the following persons: (i) the Chair; (ii) the Vice Chair); (iii) the Secretary; (iv) the immediate p ast Chair; (v) the chairs of the three standing committees (described below in Article III – Standing Committees) and (vi) two at-large members.

(2) Term of Office and Election. The term of office of each Steering Committee Member (except for a replacement Steering Committee Member- See Article II, Sections D. and E) shall be three years and the terms of Steering Committee members shall be staggered so that no more than two or three of the terms of office expire annually. The term of office of a Steering Committee Member (except for a replacement Steering Committee Member) shall commence immediately following election. There shall be no limitation regarding the number of terms (consecutive on otherwise) t hat a Steering Committee Member may serve.

(1) Draft documents that articulate faculty viewpoints, subject to the r atification of member representatives or faculty senates;

(2) Draft resolutions for the consideration of members consistent with faculty viewpoints previously ratified by Member representatives when such public action by individual Senates is beneficial to advance such viewpoints;

(3) In response to current issues and developments in intercollegiate athletics, issue official COIA position statements and press releases consistent with positions ratified by the Membership;

(4) Interact with the NCAA and other g roups and participate in events and media activities to advance faculty viewpoints previously ratified by Member re presentatives;

COIA By-Laws (2017) Page 3 of 8

B. Powers, Rights and Duties. The Steering Committee shall have the powers, rights and duties necessary or appropriate for the proper governance of the business and affairs of the organization, except as may be limited by the Bylaws. Powers, rights and duties shall include the following:

Commented [LG1]: After discussion with Mike Bowen on July 1, we decided that a nine person SC would be best to July 1, we decided that a nine person SC would be best to provide the opportunity for broader representation from provide the opportunity for broader representation from the various conferences the various conferences

Commented [BM2R1]: This is a point we’ve discussed in our last two meetings, and needs additional discussion of its our last two meetings, and needs additional discussion of itspros and cons. I know there is some degree of strong pros and cons. I know there is some degree of strong sentiment out there for a guarantee that all conferences be sentiment out there for a guarantee that all conferences be represented on the SC. The opposing argument on this pointrepresented on the SC. The opposing argument on this poinis that given the realignments and large number of is that given the realignments and large number of conferences, the SC becomes unwieldy and many members conferences, the SC becomes unwieldy and many members become unresponsive. In addition, the range of issues COIA become unresponsive. In addition, the range of issues COIAdeals with ordinarily transcend conference interests, so the deals with ordinarily transcend conference interests, so the point is possibly moot. A smaller number of more point is possibly moot. A smaller number of more committed members might serve COIA better. Please committed members might serve COIA better. Please consider and discuss this matter with all of us so we can consider and discuss this matter with all of us so we can assure a good consensus on whatever the decision will be. assure a good consensus on whatever the decision will be.

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(5) Approve the annual budget, solicit funding, set Member dues, approve general short and long-range strategic and financial plans of the organization to advance Member determined positions;

(6) Appoint non-voting member and/or non-members as expert consultants to advise the Steering Committee, committees or Membership in the conduct of business or consideration of issues;

(7) D evelop proposed changes as necessary to the organization's bylaws, mission statement, vision statement, and/or strategic plan to be presented to the Membership for approval;

(8) Promote COIA and its activities;

(9) Convene national meetings of the Membership that advance the mission of the Coalition through deliberation, debate and decision-making related to faculty positions on issues of concern in the conduct of intercollegiate athletic programs;

(10) Develop policies and procedures detailing the specific duties and responsibilities of officers, committee chairs, committees, and advisors, necessary to the efficient conduct of the business of the organization; and

(11) Exercise such other and additional powers, rights or duties as the Steering Committee may determine in its discretion to be necessary or appropriate in connection with the Steering Committee’s governance of the organization consistent with the Bylaws and member ratified positions.

C. Standards of Conduct. Each Steering Committee member, in the performance of his/her duties, shall discharge said duties: (i) in good faith; (ii) with the care an ordinarily prudent person in a like position would exercise under s imilar circumstances; and (iii) in a manner he/she reasonably believes to be in the best interests of the organization.

D. Removal of a Steering Committee Member. The Steering Committee, by a majority of the remaining Steering Committee Members, may remove any one or more of the Steering Committee Members with or without cause; provided that the n otice o f the subject meeting of the Steering Committee shall have adequately described the reasons for the proposed removal. Removal “for cause” shall have the meaning of removal due to fraud, unethical or criminal conduct. Removal “without cause” shall have the meaning of removal due to failure to fulfill duties and responsibilitiesof office, including failure to attend meetings, fulfill assumed responsibilities, and complete promised work product.

E. Vacancies. Except for a vacancy caused by the expiration of a Steering Committee Member's term of office, a v acancy in the Steering Committee shall be filled by a special election for this purpose. With regard to any candidate nominated to be a replacement Steering Committee Member, and in order to ensure that proper consideration is given to the candidate(s), there shall be full notice given to the membership prior to any special election in order to adequately apprise them about the candidate(s).

COIA By-Laws (2017) Page 4 of 8

F. Meetings of the Steering Committee

(1) Quarterly Meetings. The Steering Committee shall meet on a q uarterly basis, in person or via video conference during each fiscal year. The specific date and time of all Steering Committee Meetings shall be reasonably selected by the Steering Committee Chair. Notice of a regular Board Meeting shall be sent to each Steering Committee Member at least five calendar days prior to the meeting; provided, however, in the event of extraordinary circumstances, the minimum notice of a board meeting shall then be reduced to two calendar days.

(2) Special Meetings. Special Meetings of the Steering Committee may be called by the Steering Committee Chair or via the written request of three or more Steering Committee Members. The only business that may be transacted at a Special Meeting are the m atters that are referred to in the notice of the Special Meeting, which shall be sent to each Steering Committee Member (in the absence of an emergency or other compelling circumstances, as may be determined by the Steering Committee Chair in his/her discretion) at least one calendar day (24 hours) prior to the subject Special Meeting.

(3) Location of Meetings. All meetings of the Steering Committee shall be held at a reasonable location that is selected by the Steering Committee Chair, or held via a telephone or video conference call

(4) The Minutes. The Minutes of each Steering Committee Meeting shall customarily be transmitted by the "Secretary" to each Steering Committee Member and all COIA representatives within approximately four weeks after a Board Meeting (but no later than the date that the Notice of the next S teering Committee Meeting is given). In connection with the Minutes: (i) they can be stated in summary form; and (ii) they can be recorded and prepared by the Secretary or by a person who is invited by the Secretary to attend a Steering Committee Meeting in order to undertake this responsibility.

(5) Membership Review of Steering Committee Actions. Steering Committee actions are subject to review and modification by the Coalition membership at the next annual meeting, or by petition signed by a majority of the membership during intervals between meetings.

G. No Proxies. Proxies are not permitted in connection with any Steering Committee meeting, Executive Committee meeting or any Committee (or Subcommittee) meeting.

H. Quorum. At all meetings of the Steering Committee, a minimum of one half of the number of then-sitting Steering Committee Members, but no less than four whichever is greater, shall constitute a quorum for the transaction of business. If, at any meeting, there shall be less than a quorum present, a majority of those present may reschedule the meeting to a new date. At any rescheduled or adjourned meeting at which a quorum is then present, any business that might have been transacted at the meeting originally called may be transacted without further notice.

COIA By-Laws (2017) Page 5 of 8

ARTICLE III – STANDING COMMITTEES

Administration and Communications (A&C) Committee

(1) Composition. The Administration and Communications Committee shall be comprised of the elected Committee Chair and up to ten additional members as determined by the Steering Committee Chair, in consultation with the Administration and Communications Committee Chair with the approval of the Steering Committee.

(2) Committee Charge. The Administration and Communications Committee coordinates or develops the internal and external communications, promotes the development of COIA as an organization, and performs the administrative tasks of COIA. The internal functions of this committee include but are not limited to communication with COIA members, maintenance of COIA membership records and information about COIA representatives, administration of COIA elections, organizational development, management of finances, and other administrative tasks. The external functions of this committee include but are not limited to issuing press releases, brand development, communication and management of relationships with external entities, maintenance of COIA’s electronic communication systems, and advising the steering committee on public relations. The Administration and Communications Committee shall (a) act as the nominating committee for all elections, (b) oversee proposed amendments to the bylaws, policies and other governance documents of the organization, (c) oversee the COIA website and updating of all documents therein and (d) distribute press releases and other documents released by the organization. The Administration and Communications Committee shall not have the authority to amend or make any decisions prohibited by the Bylaws. Additional duties and responsibilities may be assigned by the Steering Committee.

(3) Meetings. Meetings of the Administration and Communication Committee shall occur on an as-needed basis as determined by the Administration and Communications Committee Chair or at the request of the Steering Committee Chair. Meetings may be held in person or by telephone or video conference call. A minimum of a majority of the then-serving Members shall constitute a quorum for the approval of any report or recommendations which shall be advanced to the Steering Committee or Executive Committee for action, including subsequent consideration by the membership.

(3) Minutes. In order to ensure that the entire Steering Committee is kept fully apprised of all matters considered by the Administration and Communications Committee, the A&C Chair shall send a copy of its Minutes to each Steering Committee Member within two weeks after each meeting.

A.

B. Academic Integrity (AI) Committee

(1) Composition. The Academic Integrity Committee shall be comprised of the elected Committee Chair and up to ten additional members as determined by the Steering Committee Chair in consultation with the Academic Integrity Committee Chair with the approval of the Steering Committee.

COIA By-Laws (2017) Page 6 of 8

(2) Committee Charge. The Academic Integrity Committee shall (a) monitor and analyze NCAA rules and regulations, NCAA enforcement of academic integrity rules and other national governance association actions that affect the academic success of student-athletes and the academic integrity of athletics programs, (b) develop recommendations for COIA positions related to academic matters that should recommended for adoption by the membership, and (c) recommend Executive Committee and/or Steering Committee actions that could advance the achievement of COIA member ratified academic integrity positions. The Academic Integrity Committee shall not have the authority to amend or make any decisions prohibited by the Bylaws. Additional duties and responsibilities may be assigned by the Steering Committee.

(4) Meetings. Meetings of The Academic Integrity Committee shall occur on an as-needed basis as determined by the A cademic Integrity Committee Chair or at the request of the Steering Committee Chair. Meetings may be held in person or by telephone or video conference call. A minimum of a majority of the then-serving Members shall constitute a quorum for the approval of any report or recommendations which shall be advanced to the Steering Committee or Executive Committee for action, including subsequent consideration by the membership.

(4) Minutes. In order to ensure that the entire Board is kept fully apprised of all matters considered by the Academic Integrity Committee, the AI Chair shall send a copy of its Minutes to each Steering Committee Member within two weeks after each meeting.

C. Student-Athlete Welfare (SAW) Committee

(1) Composition. The Student-Athlete Welfare Committee shall be comprised of the elected Committee Chair and up to ten additional members as determined by the Steering Committee Chair in consultation with the Student-Athlete Welfare Committee Chair with the approval of the Steering Committee.

(2) Committee Charge. The Student-Athlete Welfare Committee shall (a) monitor and analyze NCAAnon-academic rules and regulations that affect the health, welfare and developmental success of student-athletes, (b) develop recommendations for COIA positions related to non-academic matters that should recommended for adoption by the membership, and (c) recommend Executive Committee and/or Steering Committee actions that could advance the achievement of COIA member ratified student-athlete welfare p ositions. The Student-Athlete Welfare Committee shall not have the authority to amend or make any decisions prohibited by the Bylaws. Additional duties and responsibilities may be assigned by the Steering Committee.

(3) Meetings. Meetings of the Student-Athlete Welfare Committee shall occur on an as-needed basis as determined by the Student-Athlete Welfare Committee Chair or at the request of the Steering Committee Chair. Meetings may be held in person or by telephone or video conference call. A minimum of a majority of the then-serving Members shall constitute a quorum for the approval of any report or recommendations which shall be advanced to the Steering Committee or Executive Committee for action, including subsequent consideration by the membership.

COIA By-Laws (2017) Page 7 of 8

(4) Minutes. In order to ensure that the entire Board is kept fully apprised of all matters considered by the Student-Athlete Welfare Committee, the SAW Chair shall send a copy of its Minutes to each Steering Committee Member within two weeks after each meeting.

ARTICLE IV – Ad Hoc Committees. The Steering Committee may establish such Ad Hoc Committees as they may deem necessary or appropriate and shall appoint the Chair and the members thereof. An Ad Hoc Committee shall have such duration and mission as may be determined by the Executive Committee or Steering Committee. The general guidelines for Ad Hoc Committees shall be the following: (i) they shall be ordinarily comprised of at least one Steering Committee Member who shall Chair the

ARTICLE V – Bylaw Ratification and Amendment Procedures.

Bylaws governing the Coalition on Intercollegiate Athletics (COIA) were originally adopted at the June 15, 2007 annual meeting of COIA by a majority of members present and voting, and revised by e-mail vote of the membership on _18_ February of 2017.

Future amendments to the bylaws may be accomplished by the following procedure:

Committee; and (ii) they shall be comprised of two or more Member representatives with appropriate qualifications who may or may not be members of the Steering Committee, and (iii) they may include any number of expert non-Members as deemed necessary to accomplish the assigned task. No Ad Hoc Committee shall have the authority to make any decisions on behalf of the Executive Committee, Steering Committee or Membership; instead, the "end" function of any Ad Hoc Committee shall be giving its presentation of a report and recommendations for the consideration of the Steering Committee.

1. Any member of COIA can request that the Steering Committee propose a bylaw amendment by a petition signed by at least ten current COIA members requesting an amendment.

2. The Steering Committee will be responsible for circulating the proposed amendment to the bylaws for a vote of the full membership.

3. The vote of the membership should allow at least 30 days for the membership to consider the proposed change and cast a v ote with the Chair of the Administration and Communication Committee.

4. A two-thirds majority of the voting members is necessary for an amendment to the bylaws to become effective

5. The Chair of the Administration and Communication Committee shall notify the membership upon conclusion of the 30-day voting period if the vote to amend was successful.

COIA By-Laws (2017) Page 8 of 8

By-Laws

Coalition on Intercollegiate Athletics Adopted on 15 June 2007 by vote of the Coalition membership

Article I. Membership, Representation, Voting Process, and Meetings

1. The membership of the Coalition on Intercollegiate Athletics (referred to as the “Coalition” or“COIA” in these by-laws) shall be composed of faculty senates (or the equivalent campus faculty governance body) at NCAA Football Bowl Subdivision (FBS; formerly Division IA) institutions that have elected to join the Coalition by vote of their senate membership.

[N.B., The phrase “faculty senate” is generic and refers to the primary campus faculty governance body.]

2. Member senates shall be represented by their elected president/chair (or equivalent facultyleader/officer) and by a faculty liaison (called the COIA representative), designated by the member senate or its executive committee. The term of the faculty liaison to COIA shall be at the discretion of the member senate or its executive committee.

[N.B., Some faculty senates are chaired by the institution’s president/chancellor; in those cases, it is the faculty “chief executive” who is to serve as one of the COIA representatives.]

[N.B., The reasons COIA instituted the liaison position (which was always recommended, rather than required) were that it wanted someone at each school who could be a reliable contact over time, as senate chairs turned over every 1-2 years, and it wanted a way to ensure that if a senate chair found COIA uninteresting or uncongenial, there would be someone likely to have interest in and/or knowledge of COIA who was co-appointed to be in touch with COIA. However, COIA is a coalition of senates, and it can only be sure that a senate is at least technically informed about COIA activities if membership correspondence goes directly to the chair. Sometimes chairs have asked to be taken off the membership mailing list, but that would leave COIA vulnerable, since it would not be able to confirm and assert that issues were conveyed to senate authority accurately. For these reasons, chairs should remain on the list ex officio and receive messages directly, regardless of interest or engagement.]

3. Each member senate shall have one vote in the Coalition. The member senate may decide who (i.e., thesenate president or COIA representative) shall cast the vote for the senate. In the absence of a senate decision, the senate president and COIA representative shall determine who casts the vote. In case of disagreement, the vote shall be cast according to the preference of the Senate President.

4. The Coalition takes collective action by majority vote of its members. How each member senate votesshall be decided by its COIA representatives or by the member senate if it chooses to direct a vote. The

The Coalition on Intercollegiate Athletics is an alliance of faculty governance bodies from the academic institutions in the Football Bowl Subdivision. COIA’s mission is to promote the academic integrity of our universities, and to represent the interests of our faculties, non-athlete students and student-athletes in matters related to college sports that can significantly affect the health, sustainability and educational missions of our institutions.

https://sites.comm.psu.edu/thecoia/

Coalition may stipulate, by a majority of senate representatives, that votes of full senates are required to endorse a specific collective action.

5. Votes may take place through and as a result of email communication, or may take place at a national meeting of the Coalition. Votes on major matters must be ratified by a majority of the full membership. A vote taken at a national meeting may be extended in order to request votes from non-attending Coalition members in order to achieve ratification.

6. The Coalition shall hold national meetings on an annual basis if possible. All representatives from member schools shall be invited.

Article II. Steering Committee

1. The Steering Committee shall be composed of one or two representatives from each FBS conference. Conferences with two or fewer COIA members, conferences that do not nominate Steering Committee representatives, and institutions that do not belong to conferences shall have no voting representatives but may be represented by a non-voting member under Article II.6.h

[N.B., Broad conference representation is important so that COIA can legitimately claim to speak for all of Division IA. As a deliberative body, moreover, the Steering Committee includes a number of active, non-voting consulting members, outside the structure of conference allotments, whose voices are important. The mechanism of ex-officio non-voting members can be used to address any difficulties that may arise as a result of distributing voting representation by conference.]

2. Steering Committee members are selected by agreement of the senate representatives from the member schools within each conference. A Steering Committee member may also serve as the COIA representative from his or her senate and/or as the University’s Faculty Athletic Representative (FAR). The appointment process is coordinated by the Coalition Co-Chairs.

3. Steering Committee members serve three-year, renewable terms. Reappointment shall follow the same

process as for the original appointment as described in Article II.2.

4. The Steering Committee is coordinated by the Coalition Co-Chairs, and may convene by email or in person.

5. The Steering Committee shall act by majority vote of participating members who cast a vote on any particular proposal.

6. The Steering Committee shall have the authority to:

a. Carry on the business of the Coalition between national meetings and act on behalf of the Coalition between meetings. Such actions are subject to review and modification or reversal by the Coalition membership at the next meeting, or by a vote of the membership during intervals between meetings.

b. Interact with the NCAA and other groups.

c. Organize and/or participate in events that advance the goals of the Coalition as outlined in papers and documents it has adopted.

d. Promote the Coalition and its activities.

e. Draft documents that articulate faculty viewpoints, subject to the ratification of member representatives.

f. Convene national meetings.

g. Seek funding to support the activities of the Coalition as it deems appropriate or as directed by the members.

h. Direct the activities of the Co-Chairs.

i. Appoint non-voting consulting members to the Steering Committee as appropriate.

j. Appoint standing or ad hoc committees as appropriate.

Article III. Officers

1. There shall be two Co-Chairs of the Coalition, elected by the members of the Steering Committee. The officers are responsible for initiating and coordinating ongoing email discussion of Coalition issues among Steering Committee members, for convening meetings of the Steering Committee from time to time, as they or a majority of the Steering Committee may deem appropriate, and for facilitating and advancing the objectives of the Coalition.

2. Co-Chairs shall serve two-year terms, beginning in alternate years. Co-chair terms may be renewed by majority vote of the Steering Committee.

Article IV. Dues and Finances

1. There are no dues to belong to the Coalition.

2. The Coalition shall collect funds only to meet costs of routine activities, such as the coordination of annual meetings, and shall maintain no treasury.

Article V. Adoption and amendment of bylaws

1. These bylaws come into force when approved by a majority of COIA member senates. The representatives of each member senate will decide on the manner in which their member senate will determine its vote: whether by vote of the full senate, the senate executive committee, or the senate representatives to the Coalition. The decision shall be reported to the member senate.

2. These bylaws may be amended by two-thirds of the voting members participating in a vote to amend. The manner of voting shall be as in Article V. 1.

PRESIDENT’S STATEMENT WRITTEN ON BEHALF OF THE FACULTY SENATE

Spartans embrace the opportunity to learn from the differences and perspectives others bring. We place the highest value on the free exchange of ideas and points of view, with the understanding that those are open to challenge. We believe expressions that demean individuals or groups based on personal characteristics or background, however, compromise the environment for intellectual growth and undermine the social fabric on which community is based.

Each of Michigan State University’s three core values—quality, inclusiveness, and connectivity—is foundational to its land-grant mission. Together they support higher education’s cherished traditions of scholarly inquiry and robust debate with the expectation of civility and mutual respect in a diverse, engaged learning community.

MSU welcomes a full spectrum of experiences, viewpoints, and intellectual approaches because they enrich the conversation, even as they challenge us to think differently and grow.