8/20/2019 Step by Step Guide on How to Burst Reports in Business Objects _ David Lai's Business Intelligence Blog http://slidepdf.com/reader/full/step-by-step-guide-on-how-to-burst-reports-in-business-objects-david-lais 1/15 02/12/2015 Step by Step guide on how to Burst Reports in Business Objects | David Lai's Business Intelligence Blog http://davi dl ai 101.com /bl og/2011/10/27/s tep- by -s tep- gui de- on- bur sti ng- repor ts -i n- busi ness -obj ects/ 1/15 Background Links Contact Disclaimer T David Lai's Business Intelligence Blog Tips, Tricks, and Best practices to get the most out of your BI implementation Search T Home B us ine s s O bje c ts D ash bo ar ds D e si gn S tu di o F us io n C ha r ts Misc S QL S er v er U niv e rs e D e sig n We b In te lli ge nc e Su Step by Step guide on bursting reports in Business Objects October 27, 2011 by: David Lai The ability to publish and schedule reports according to one’s profile is an important feature that we have in Business Objects. For example, if I am a plant manager for a the West Region and want to receive a daily report on work quality, it would be very beneficial if I can receive a report in my inbox daily that only contains results for the West Region. This would save me the hassle of manually running a report each day and manually entering in my parameters, which is cumbersome. In this tutorial, we will walk through step by step on how to schedule and burst a W eb Intelligence report as well as creating user/group profiles. Part 1 Let’s create a simple cross-tabbed report using the eFashion Universe As you c an see we use the months as columns, the states as rows and Sales Revenue as the measure. In addition we will insert a Year Query prompt. I wanted to pop in the Year prompt to highlight 2 very important points that you must be aware of. 1. On our profiles, we can only filter based on selected dimensions. Remember that you cannot create a profile parameter based on a query prompt. Many people forget this and wonder why their profil e parameter isn’t working. When we reach the profile creation step I’ll remi nd you again. 2. Unfortunately, scheduled reports cannot insert dynamic values into the query prompt. Hopefully SAP reads this so they can fulfill this lon g awaited enhancement, since many people I know complain about this limitation. There are ways to work around this issue but is out of our current scope. Part 2 This stage involves setting up the profiles that we will use in our publication. Basically what we want to accomplish here is the following: 2 groups: US West Sales Team -> filters report on Western States US East Sales Team -> filters report on Eastern States 3 Users: Users will be inside either US West or US East and will filter again depending on what months they should be able to see. About Da I am a business intel specializes primarily Objects and SAP B created to share my within the business i Enter yo Delivere SAP Busin Dashboar Categorie Business Objec Administrati Best Practi Dashboards (3 Design Pra Excel (4) Tips and Tr Workaroun Design Studio ( Fusion Charts ( Misc (12) SQL Server (1)
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8/20/2019 Step by Step Guide on How to Burst Reports in Business Objects _ David Lai's Business Intelligence Blog
David Lai's Business Intelligence BlogTips, Tricks, and Best practices to get the most out of your BI implementation
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Home Business O bjects Dashboards Design S tudio Fusion Charts Misc S QL S erver Universe Design Web Intelligence Su
Step by Step guide on bursting reports in Business Objects
October 27, 2011 by: David Lai
The ability to publish and schedule reports according to one’s profile is an important feature that we have in Business Objects. For example, if I am a plant
manager for a the West Region and want to receive a daily report on work quality, it would be very beneficial if I can receive a report in my inbox daily that
only contains results for the West Region. This would save me the hassle of manually running a report each day and manually entering in my parameters,
which is cumbersome.
In this tutorial, we will walk through step by step on how to schedule and burst a W eb Intelligence report as well as creating user/group profiles.
Part 1
Let’s create a simple cross-tabbed report using the eFashion Universe
As you c an see we use the months as columns, the s tates as rows and Sales Revenue as the measure.
In addition we will insert a Year Query prompt. I wanted to pop in the Year prompt to highlight 2 very important points that y ou must be aware of.
1. On our profiles, we can only filter based on selected dimensions. Remember that you cannot create a profile parameter based on a query
prompt. Many people forget this and wonder why their profil e parameter isn’t working. When we reach the profile creation step I’ll remi nd you
again.
2. Unfortunately, scheduled reports cannot insert dynamic values into the query prompt. Hopefully SAP reads this so they can fulfill this lon g
awaited enhancement, since many people I know complain about this limitation. There are ways to work around this issue but is out of our
current scope.
Part 2
This stage involves setting up the profiles that we will use in our publication.
Basically what we want to accomplish here is the following:
2 groups:
US West Sales Team -> filters report on Western States
US East Sales Team -> filters report on Eastern States
3 Users:
Users will be inside either US West or US East and will filter again depending on what months they should be able to see.
About Da
I am a business intelspecializes primarilyObjects and SAP Bcreated to share mywithin the business i
The following section involves setting up the publication.
You can either create a publication in CMS or Infoview. In this example we’ll create it in the CMS.
First we’ll navigate to the folder where I’m going to create the publication. It’s best practice to come up with a organized publication structure if you have
many different types of publications.
Right click on the folder where you want to create the publication. Select New -> Publication
Name your publication
Select the WEBI that we created in Step 1 as the Source Document
In the Format secti on we can selec t the type of format we want to distribute the report in. In our example we will dist ribute the report to our users in PDF format.
There are a variety of dest inations t hat we can burst the report to. The most popular options are Business Objects Inbox and Email. In our example we
Filed under: Best Practices,Business Objects,Web Intelligence
Tags: Burst Reports, Business Objects, Profiles, Publication
Comments (46)
Comments
46 Responses to “Step by Step guide on bursting reports in Business Objects”
santosh says:October 28, 2011 at 9:10 pm
Very good post..
thanks
Reply
Santosh says:November 11, 2011 at 2:46 am
David, i see you have posted a new topic related to bursting reports to dynamic recipients. I have a generic question, what is the key differencebetween scheduling and publication. The way i understand is publication gives you addition option by creating roles based prompts. I have not gonethrough your dynamic recipient blog yet but i intend to do it after i complete writing you. So if you can tell in a sentence or 2 about the key difference thatwill be helpful.. thanks and good work.
Reply
Santosh says:November 11, 2011 at 3:41 am
David pls discard my previous question.. i think after reading the SAP publication guide, i understand it.. thanks
Reply
gkrishn01 says:December 16, 2011 at 12:25 am
It’s one of the best blogs. I was able to practice the example without any issue, thanks a lot for posting this kind of unknown and lessdocumented topics
Reply
krishna says:December 21, 2011 at 3:22 am
superb post.
Reply
NRIGirl says:February 24, 2012 at 10:48 am
Thank you! Thank you! Thank you! You made my day!
Love this detailed post on setting up BO publications. God bless you.
I have a question here. By doing so will the report hit the database only one and have a long refresh or it is just like the manual process as it willhit the db for every value.
Reply
M Mohammed says:June 13, 2012 at 9:13 am
David, Thanks so much for this. You’ve saved many hours of our work.
M Mohammed
Reply
Siva says:July 20, 2012 at 7:21 am
Hi,
It was a very useful post in understanding the report bursting. As explained above I tried to burst the report with two profile target values which wascreated on my business flow.
In the result intance, the filter was not applied. The designated user was able to view all the records and also the row level security applied for that user also did not work..
Kindly advice…as I am very much in need to this solution…..
ThanksSiva
Reply
Raghu says:July 25, 2012 at 1:54 pm
I am trying to schedule a webi report and in the prompt section, the system needs to take latest ‘cal month/year’ in my prompt. How to set thatwhen we schedule the report.
Reply
kumar says:September 27, 2012 at 6:28 am
Hi david,
I have a small question- MY publication(personalization) and report run’s fine in Local profile mode but when I change personalization to Global profile itfails? just curious why does it fail in Global Profile mode?
Reply
bosateesh says:November 1, 2012 at 5:03 am
Hi David,
Great post , I have a requirement that if no data in the scheduled publication for a user, that mail should not to be send.How can i achieve this .
Thanks for your post.
Reply
Varun Rajwade says:November 25, 2012 at 4:15 am
HI David,
Can you help me, in suppressing the distribution if the report do not have any data to be reported.There are cases where there is no data in the report, so the report should not be delivered.
Many thanks in advance
Reply
Anand says:December 11, 2012 at 4:03 pm
Excellent Post David,
I have the same requirement, to distribute a single report to 600 audiences with releavenat information for that user. Do you know how toprogrammatically do the same using .net SDK ?
Thanks in advance !
Reply
Greg Neiman says:February 27, 2013 at 5:12 pm
Great Post David,
however, is there any literature that discussing using Profiles for distributing publications through report bursting along with having report or tab filters?For Example, I have a report in which I want to distribute to 4 global World areas and I have configured groups with these profiles to limit by the worldarea they are in. When I add the profile into the personalization and schedule the report, it does indeed create the reports to the individuals utilizing theWorld area profile, however it no longer executes the report tabs with the tab filters that are applied. For example one tab is filtered for specific values for some measures and the next tab needs to include these values. Is there a way to use profiling without losing the individual tab filters within the report?these report filters are not prompts which I realize cannot be used but rather just like dropdown filters. Any ideas would be appreciated.Thanks!
Hi Greg,I think the loss of filtering at tab level is an issue that many people are currently having. Not sure if SAP has resolved that yet. I can probably openup an SAP issue to check.
Great question though.
ThanksDavid
Reply
Sirisha says:July 18, 2013 at 11:15 am
Great post & very well explained for a novice on publishing documents.One question, apparently the options to distribute the bursted documents to the user community – BO Inbox & Email are less favoured in our scenario.The other two methods — ftp server / File system.. could you please share an example each of how to specify the destination in these two cases?
Reply
David Lai says: August 1 , 2013 at 11 :10 pm
Sure I’ll try to write an article when I have time
Reply
Neha Dubey says:July 29, 2013 at 1:27 am
Hi,
I have one question here. I have around 50 publications in a folder. They are all scheduled on daily basis at a particular time.Today due to some reason I need to resend all the reports. Usually I schedule each and every publication for once again and get the work done. But isthere a way to avoid this manual effort?Is there a way to invoke all the publications in a folder?
Reply
David Lai says: August 1 , 2013 at 11 :09 pm
Unfortunately scheduling is for each object and there is not a bulk scheduler that I know of.Perhaps there may be a 3rd party BOBJ tool that may handle this.
Reply
David M says: August 2 , 201 3 at 10:26 am
Hi a very informative article is there anyway when doing a publication to put the e-mail body in Html so you can have different fonts colours etc
I’ve tried and it doesn’t seem to work so maybe need a 3rd party program
Reply
David Lai says: August 2 , 2013 at 1:10 pm
Hi David,You can make it so that there is row level filtering that grabs the email on the publication. Just make sure the email comes back from your dataset.From there you can use the conditional formatting feature in WEBI.
Reply
Atul says:September 3, 2013 at 9:38 am
HI david, I am running into the same limitation you described above in your post.
“scheduled reports cannot insert dynamic values into the query prompt”.
You mentioned alternatives to do this. It would be really great if you could guide me to any of the same.
Thanks in advance. Atul.
Reply
David Lai says:September 12, 2013 at 11:24 am
Hi Atul,The easiest way to accomplish this is to create an object in the universe that is dynamic. Then have the prompt point to that object. The universeobject can then be controlled dynamically and will therefore act as a dynamic variable for your prompt.
I have one doubt in scheduling reports, can i get the scheduled report saved to my machine post the report has ran success fully…
Thanks
Reply
David Lai says:September 12, 2013 at 11:20 am
Hi Addy,Yes you can just open the latest instance of the report and then save it to your machine.
Hope that helps!
Reply
Calvin says:November 11, 2013 at 1:04 pm
David,
We are about to go through the efforts of doing a concept of your publication for our 3.1SP5 system. We are an SAP shop and scheduling is somewhatun-usable because they did not setup proper SNC and SSOTRUST between BOE and the Portal and BW. They aren’t in the same domaiin and we getexpiring tokens from portal, if we were SNC/SSOTRUST then this isn’t an issue. But SNC and domain corrections aren’t planned until our rollout of 4.1mid next year. My question is, does this method and the publication migrate into 4.1 or are we going to have to re-design the publications in 4.1.
I would hate to have to re-invent the wheel twice, but management is pretty adamant that they want to see bursting in our current environment or if it canbe done on manual schedules vice recurring where it fails due expiring before the proposed 2am recurring schedules.
Reply
David Lai says:December 3, 2013 at 1:37 am
Hi Calvin,
I haven’t tried promoting publications from 3.1 to 4.1. However you can try setting up 2 sandbox environments and do a quick test that way.
Hope that helps.
Reply
Manish says:December 23, 2013 at 7:04 am
I have not set any profile. i want to send just one tab form my Webi to a enterprise user(myself for now).Even though it runs and sends me the file but I always get this message:
BusinessObjects_PublicationAdminErrorLog_Instance_7009628 – [Publication ID # 7009628] – An exception was caught while fetching dynamicrecipients data. Did you properly configure your publication? (FBE60311) 2013-12-23 05:59:44,802 ERROR [pool-4-thread-1]BusinessObjects_PublicationAdminErrorLog_Instance_7009628 – [Publication ID # 7009628] – An exception was caught while fetching dynamicrecipients data. Did you properly configure your publication? (FBE60311) 2013-12-23 06:01:37,052 ERROR [pool-4-thread-1]BusinessObjects_PublicationAdminErrorLog_Instance_7009628 – [Publication ID # 7009628] – An exception was caught while scheduling thepublication. (FBE60203) [1 recipients processed.]
Why is this? What have i missed? I believe i have nothing to do in Personalization tab because i am not applying any filters.
Reply
Ruud says:December 31, 2013 at 2:34 am
Hi David,I am looking for the possibility of adding a part of the report variable into the name of the output of the publication.Now, I get the name of the report + ID, but I would like each report to have the code that is used as prompt and section added into the name.Output: name of the report + report variable + ID.Is this possible and how can this be accomplished?
Thanks in advance,Ruud
Reply
Lina Chhina says:February 18, 2014 at 5:22 am
hi, when I select a universe in the universe selection I get this error, but cannot find where I can correct it.
“Cannot access the universe. Either the universe or the web intelligence server is inaccessible.”
it only occurs on some of my universes, have you seen this error – or do you know how I can correct it?
Thanks,
Lina.
Reply
Devik says:February 26, 2014 at 4:57 am
Hi David,I read your post and found it very informative.I am new to BO and have a requirement regarding scheduling—- I have a report and it should be scheduledto two clients present in different locations India and US but the report should reach their inboxes at a given time simultaneously(eg: At 8pm report
should reach both clients ) Is it possible?
Reply
David Lai says: April 4, 20 14 a t 1:03 am
Hi Devik,You can set 2 schedules if you want 8pm in India and 8pm in US.
If you want them to execute both at the 8pm US then you just need 1 scheduled report
Reply
Srikanth says: August 6 , 201 4 at 7:56 a m
Hi David,
Thanks for the Post, However currently iam trying to create a publication with the report which is having the prompts.It is like Supplier performance scorecard which should be delivered to individual Supplier.When the report executed it will ask the prompts for the Plant and Supplier, based on the selection the scorecard will get generated for the resepcetiveplant and the supplier.
I need to send this generated report to the supplier using publication through SFTP server in the PDF format.
Could you please let me know how i ca achieve this with prompts for dynamic recepients or if you have already addressed this in any of your previouspost please let me know.
Thanks and RegardsSrikanth.
Reply
Pat Long says:October 16, 2014 at 1:59 pm
First thanks for your articles, they are very helpful. My question is this, I have several Products owned by the same manager. I set up the reportto breaK by Product and I am disbursing this by manager email. I am disbursing xls reports. The issue i have is I want to group all the Products for amanager into 1 report. Since these Products can change managers, i am using dynamic recieptant list. Any ideas on how to group the 800+ Products per manager as one email?
Reply
baskar says:October 30, 2014 at 10:59 am
Hi David,
Thanks for posting about the publication.I am trying to burst 5000 reports to our internal share drive.Is it possible?
ThanksBaskar.
Reply
Abhijit Da s says:May 18, 2015 at 9:58 am
for the part you mentioned as follows:
“2.Unfortunately, scheduled reports cannot insert dynamic values into the query prompt. Hopefully SAP reads this so they can fulfill this long awaitedenhancement, since many people I know complain about this limitation. There are ways to work around this issue but is out of our current scope. ”
we found a solution for it where dynamic prompt can be added on dynamic report bursting. Please find below link:http://scn.sap.com/docs/DOC-64133
Reply
David Lai says:June 4, 2015 at 11:27 am
Hi Abhijit,Sounds exciting. Where would we find the DRB application?
Thanks!David
Reply
Dilip says:June 4, 2015 at 5:04 pm
For a recurring scheduled job that waits for the file based event to occur, is there a way to receive a failure notification email if the file that thereport is waiting for doesn’t arrive on that day.
I have a webi report scheduled to start at say 9 AM every day when a text file is created on the shared drive. Obviously, I’m using a file based eventhere to trigger the scheduled job. I have enabled the Notification email setting to receive both the success and failure emails. Since this is a recurring job(scheduled the report to run every day for the next 2 years) the report runs everyday at specified time and looks for the file. If the file arrives in thespecified destination the scheduled job runs for that day and send a success notification email.
If the file doesn’t arrive for whatever reason on that day then the scheduled report will not run, but I will not receive a failure email notification either because the report never failed since the expiry date on the report is set to 2 years from today. How do I notify the admins/users so that they know thatthe report failed to run for that day so that they are not waiting for the report to arrive? My requirement is that when the file doesn’t arrive after certaintime on a given day eg:- if the report instance starts at 9 AM and the file doesn’t arrive by 11 AM then I need to send a notification to the users that thereport failed to run. Is this possible?
Thank you!Dilip
Reply
David Lai says:June 5, 2015 at 12:06 pm
Hi Dilip,Unfortunately there is nothing native to BusinessObjects that can accomplish what you are trying to do. What I would do though is create a job thatruns at the end of the day and if it sees that the file never showed up in the directory, that job would send out an email.It should be very easy to code something that accomplishes that.
02/12/2015 Step by Step guide on how to Burst Reports in Business Objects | David Lai's Business Intelligence Blog
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Hope that helps
Reply
Dilip says:June 18, 2015 at 11:59 am
Thanks David for the reply. I guess I will try what you suggested above.
Reply
HSSIK Hamza says: August 6 , 201 5 at 7:18 a m
Thanks for posting about the publication.
Reply
Santhosh says: August 1 1, 20 15 a t 5:56 am
Hi David,
Is it possible to schedule the report having section in it ( section applied on Dept.; have 5 departments ) then when it is been exported to excel then theexcel should consists of 5 tabs in single excel sheet.
Thanks,Santhosh.
Reply
MANEESH says: August 2 3, 20 15 a t 2:40 pm
hai davidI got #multivalue error in webi reporti am used report level contexts IN,FORALL,FOREACH but it didnt sucess.how to use there contexts and solve #multivalue error.please explain with screen shots,
