Stewardship Workday Leader Path Checklist Certification Process to become a Stewardship Workday Leader: PART 1 Identify a Steward who will coach you (ideally a Steward at your “home” site) PART 2 Complete the 3 required courses (in any order) 1. Brush Pile Building and Burning ___Classroom ___ Written exam ___ 2 field observations 2. Managing Invasives ___Classroom ___ Written exam ___ 2 ID Walks 3. Group Leadership Training ___ Classroom ___ Written exam PART 3 Complete the Coaching process (can be started before coursework is finished) A. .. ___ Observe “home” or mentor Steward’s workday process from start (pre-planning) through finish (post-reporting) Primary focuses: Task planning; meeting location; posting on FPCC website and group’s website; identifying leaders; tool, supply and amenity planning; notification of volunteers; notification to FPCC; welcome, safety talk and tool demonstration; dividing up work groups; parental consent and waiver/attendance; monitoring workday; wrap up; entering hours on OVS Bx2.___ Observe 2 workdays at 2 different stewardship sites led by 2 different Stewards. Primary focuses: Learning different ways to do tasks, manage groups, how others handle different situations; specimen treatment suggestions, etc. Observe what works better than at your home site and share other ideas with your host. C.___ Lead “home” workday(s) from pre-planning through post-reporting with Steward coaching. Primary focus: Practice opportunity(ies) with coach as backup until you feel comfortable leading workdays on your own. D.___ Final step. Lead 1 workday with Steward from a different site observing either at “home” or “away” Site but cannot be your home/coach Steward. Primary focus: Observation of how you do on your own from a neutral observer. PART 4 Official Recommendation Recommendation for approval is sent by your coach Steward and the “away” Steward to Volunteer Resources for official certification.
Transcript
Stewardship Workday Leader Path Checklist
Certification Process to become a Stewardship Workday Leader:
PART 1 Identify a Steward who will coach you (ideally a Steward at your “home” site)
PART 2 Complete the 3 required courses (in any order)
1. Brush Pile Building and Burning
___Classroom ___ Written exam ___ 2 field observations
2. Managing Invasives
___Classroom ___ Written exam ___ 2 ID Walks
3. Group Leadership Training
___ Classroom ___ Written exam
PART 3 Complete the Coaching process (can be started before coursework is finished)
A. .. ___ Observe “home” or mentor Steward’s workday process from start (pre-planning) through finish (post-reporting) Primary focuses: Task planning; meeting location; posting on FPCC website and group’s website; identifying leaders; tool, supply and amenity planning; notification of volunteers; notification to FPCC; welcome, safety talk and tool demonstration; dividing up work groups; parental consent and waiver/attendance; monitoring workday; wrap up; entering hours on OVS
Bx2.___ Observe 2 workdays at 2 different stewardship sites led by 2 different Stewards. Primary focuses: Learning different ways to do tasks, manage groups, how others handle different situations; specimen treatment suggestions, etc. Observe what works better than at your home site and share other ideas with your host.
C.___ Lead “home” workday(s) from pre-planning through post-reporting with Steward coaching. Primary focus: Practice opportunity(ies) with coach as backup until you feel comfortable leading workdays on your own.
D.___ Final step. Lead 1 workday with Steward from a different site observing either at “home” or “away” Site but cannot be your home/coach Steward. Primary focus: Observation of how you do on your own from a neutral observer.
PART 4 Official Recommendation
Recommendation for approval is sent by your coach Steward and the “away” Steward to Volunteer Resources for official certification.
Stewardship Workday Leader Position Description
May 1, 2014
Purpose: Stewardship Workday Leaders are authorized to lead groups of volunteers (or work
individually). All work requires advance approval and coordination with the Site Steward.
Qualifications/Skills:
Understand FPCC policy and regulations regarding the Land Management Guidelines, chainsaw safety, herbicide application, brush pile burning, workday reporting
Able to identify common invasive species
Demonstrated ability to lead and organize safe and effective workdays
Expectations & Responsibilities:
Stewardship Workday Leaders are responsible for decisions at workdays in the absence of a Steward
Communicate with Site Steward(s) to plan workdays that operate within the approved Management Schedule
Plan workday logistics, such as appropriate tools, post signage when needed, get signed waivers, assure brush pile calls are made and any other reporting or tasks as needed
Lead introduction and site orientation, communicate workday safety rules, demonstrate proper techniques for basic workday activities (for example, brush cutting, brush pile burning, collecting and sowing seed), identify target species
Assign roles/positions to volunteers in accordance to their experience
Act as an ambassador for their site and for FPCC by actively engaging & recruiting volunteers
Certification Process:
Identify a Steward/Site Steward who agrees to coach the Stewardship Workday Leader candidate (ideally a Steward/Site Steward at their “home” site)
Complete the 3 required courses: 1) Brush Pile Building and Burning – classroom & field training, written exam and 2 field
experiences 2) Managing Invasives – classroom & field training, written exam, and 2 non-workday
observations several weeks apart (for seasonal differences) 3) Group Leadership Training – classroom training with written exam
Complete the Coaching process A) Observe “home” Steward/Site Steward at workday from start (pre-planning) through finish
(post-reporting) B) Observe 2 workdays at 2 different stewardship sites led by 2 different Stewards/Site
Stewards C) Lead “home” workday(s) from pre-planning through post-reporting with Steward/Site
Steward coaching D) Lead 1 workday with Steward/Site Steward from a different site observing either at “home”
or “away”
Recommendation for approval is signed by your coach Steward and the “away” Steward. Recommendation is sent to Volunteer Resources for official certification
Stewardship Workday Leader Coaching Series - A
E-mail completed form to [email protected] or fax to 773-792-0539 May, 2014
STUDENT: ______________________________ SITE: __________________________ WDL COACH: ______________________________ DAY: ____/____/____ A: Overview of workday planning where student shadows coach from start (planning) to finish (reporting) for home site
ADVANCED PLANNING – can take place weeks in advance: ____ Schedule public and non-public workdays; Workday posting on group’s website and internal group communication; Posting on FPCC website; understanding prelim Tuesday report and final Thursday report – contact info & meeting spot ____ Assess leadership needs and volunteer capabilities to determine challenges, limitations and opportunities of workday ____ Assess tool and supply needs – local supply inventory access and tool loaner program; task specific assistance (herbicide, chainsaw, chipping) ____ Use management schedule, seasonality and knowledge of goals to determine task priorities that are safe, doable and practical DAY BEFORE PLANNING – can be via phone or e-mail check-in: ____ Adjust original plans, tasks, goals based on current conditions, turnout expectation, etc. ____ Confirm with other Site Leaders – assign roles for leaders ____ Checklist or other planning tool – Determine proper tools to bring – Decision on what to be prepared for - Admin items – waivers, snacks, water/beverage, first aid, emergency info DAY OF – Student shadows and observes coach ____ Work with other leaders on signage, morning phone calls, brush pile siting, timing of chainsaw, herbicide, etc. ____ Adjust plans if needed and then detail plans to assign tasks, sub-groups, etc. ____Student critiques/discusses Coach’s welcome, safety and technique speech – What did they miss? ____ Continual observation of safety, volunteer engagement, etc. throughout workday ____ Use of break time, interpretive moments, thank yous POST WORKDAY ____ Mop Up – fire, herbicide, signage, post burn calls, calling RM for chipper, etc. ____ Reporting hours & recap on group’s internal records or maps and hours on FPCC system
E-mail completed form to [email protected] or fax to 773-792-0539 May, 2014
STUDENT: ______________________________ SITE: __________________________ WDL COACH: ______________________________ DAY: ____/____/____ B: 2 workdays where student observes 2 other Site Stewards at “away” sites – just workday and not planning or reporting. Student uses this form to identify Best Practices that are take aways and discusses with “home” Site Steward/Steward coach.
ADVANCED PLANNING – Verbal check of what was done to prepare SITE WITHIN A SITE, TASK, LEADER AND SUB-GROUP DECISIONS, SIGNAGE – Particularly adjustments INTRO SPEECH – Welcome & introductions, waivers, explanation of goals for site, safety, techniques of task FLOW OF WORKDAY – Volunteers safe and engaged; job assignments; checkbacks PUBLIC ENGAGEMENT , BREAK TIME, INTERPRETIVE MOMENTS WRAP UP – Thank Yous, Site Condition at departure
GENERAL COMMENTS & IDEAS TAKEN AWAY, NEW THINGS LEARNED
E-mail completed form to [email protected] or fax to 773-792-0539 May, 2014
STUDENT: ______________________________ SITE: __________________________ WDL COACH: ______________________________ DAY: ____/____/____ C: Workday where “home” coach shadows/checks student from start (planning) to finish (reporting) at “home” site. Repeat workdays until both student and coach are comfortable and confident of solo workday.
ADVANCED PLANNING – can take place weeks in advance: ____ Schedule public and non-public workdays; Workday posting on group’s website and internal group communication; Posting on FPCC website; understanding prelim Tuesday report and final Thursday report – contact info & meeting spot ____ Assess leadership needs and volunteer capabilities to determine challenges, limitations and opportunities of workday ____ Assess tool and supply needs – local supply inventory and tool loaner program; task specific assistance (herbicide, chainsaw, chipping) ____ Use management schedule, seasonality and knowledge of goals to determine task priorities that are safe, doable and practical DAY BEFORE PLANNING – can be via phone or e-mail check-in: ____ Adjust original plans, tasks, goals based on current conditions, turnout expectation, etc. ____ Confirm with other Site Leaders – assign roles for leaders ____ Checklist or other planning tool – Determine proper tools to bring – Decision on what to be prepared for - Admin items – waivers, snacks, water/beverage, first aid, emergency info DAY OF – Coach shadows and observes student ____ Work with other leaders on morning phone calls, signage, brush pile siting, timing of chainsaw, herbicide, etc. ____ Adjust plans if needed and then detail plans to assign tasks, sub-groups, etc. ____Coach critiques/discusses Student’s welcome, safety and technique speech and makes recommendations ____ Continual observation of safety, volunteer engagement, etc. throughout workday ____ Use of break time, interpretive moments, thank yous POST WORKDAY ____ Mop Up – fire, herbicide, signage, post burn calls, calling RM for chipper, etc. ____ Reporting hours & recap on group’s internal records or maps and hours on FPCC system
E-mail completed form to [email protected] or fax to 773-792-0539 May, 2014
STUDENT: ______________________________ SITE: __________________________ WDL COACH: ______________________________ DAY: ____/____/____ D: 1 workday where student leads – just workday and not planning or reporting. Steward/Site Steward from “away” site observes at student’s “home” site or student goes to one of their “B” sites to lead a workday as arranged by student and observer.
ADVANCED PLANNING – Verbal check of what was done to prepare SITE WITHIN A SITE, TASK, LEADER AND SUB-GROUP DECISIONS, SIGNAGE – Particularly adjustments INTRO SPEECH – Welcome & introductions, explanation of goals for site, safety, techniques of task FLOW OF WORKDAY – Volunteers safe and engaged; job assignments; checkbacks PUBLIC ENGAGEMENT , BREAK TIME, INTERPRETIVE MOMENTS WRAP UP – Thank Yous, Site Condition GENERAL COMMENTS & RECOMMENDATIONS
E-mail completed form to [email protected] or fax to 773-792-0539 May, 2014
After the entire Coaching series is completed, the home site “Coach” Steward and the away Steward both send a quick e-mail to Volunteer Resources. Nothing elaborate is needed, just something to trigger the fact that the volunteer has completed the requirements and is being recommended by two Site Stewards. Example: TO: volunteer.fpd@cookcountyil. gov I recommend that “Will Begreat” be certified as a Stewardship Workday Leader. Stu Steward Sherwood Forest Volunteer Resources will update the Online Volunteer System (OVS), produce a new ID badge, print a WDL certificate and will also send out a new Stewardship Workday Leader binder.
