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CHAPTER THREE (3)CHAPTER THREE (3)

WORD PROCESSING

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Learning ObjectivesLearning Objectives

After completing this chapter you will be able to:-– Introduce basic functions, process and types of word

processors– Describe basic skills on

• Selecting certain techniques for creating, editing, formatting documents.

• Creating and customizing tables• Working with graphics

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Chapter OutlineChapter Outline

IntroductionBasic functions, process and types of word

processor Comparison of word processorWord 2007: Basic understandingWord 2007: Formatting Word 2007: Using TableWord 2007: Working with Graphics

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IntroductionIntroduction

Word processing is the creation of documents using a word processor.

It can also refer to advanced shorthand techniques, sometimes used in specialized contexts with a specially modified typewriter.

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Word processorWord processor

A word processor (more formally known as a document preparation system) is a computer application used for the production (including composition, editing, formatting, and possibly printing) of any sort of printable material.

It may also refer to a type of stand-alone office machine, combining the keyboard text-entry and printing functions of an electric typewriter with a dedicated processor for the editing of text.

Word Processor - the tools for producing (composing), editing, formatting, saving and possibly printing of any sort of material (texts, graphics, tables).

The earliest WP basic functions of manipulating text. Recently page layout and graphics facilities Now more demand ready-made style sheets, font-

manipulation, and one-click boxes and icons. Modern word-processors are now take advantage of a

graphical user interface providing some form of WYSIWYG editing which including a combination of text-processors and page-layout packages.

Basic functions & process of WPBasic functions & process of WP

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1. Offer the chance to • generate text • revise text

in ways which were inconceivable before.

2. Makes writing more of a pleasure3. Saves time 4. Increases output

Advantage of using Word ProcessorAdvantage of using Word Processor

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The big four – Corel– Lotus – Microsoft – AppleWorks

PC-based uses Corel WordPerfect, Lotus Ami Pro (or the newer Word Pro), or Microsoft Word for Windows

Mac Apple Works WP

TYPES OF WORD PROCESSORTYPES OF WORD PROCESSOR

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Comparison of word processors (general)Comparison of word processors (general)Word Processor Creator First Release

AbiWord SourceGear Corporation May 19, 1999

AppleWorks Apple Inc. 1984

Applix Word Vistasource Inc. 1992

Atlantis Nova Rising Sun Solutions, Inc Earliest copyright date in the About Window is from 2000

Atlantis Word Processor Rising Sun Solutions, Inc Earliest copyright date in the About Window is from 2000

Bean James Hoover May 1, 2007

CopyDesk Quark, Inc. 1991

EZ Word The Andrew Consortium 1985

FrameMaker Adobe Systems Incorporated 1986

Gobe Productive Gobe Software Aug-98

Han/Gul (HWP) Haansoft 1989

Ichitaro JustSystems 1983

InCopy Adobe Systems Incorporated 1999

Jarte (Free and Pro) Carolina Road Software, LLC July 2001; 9 years ago

KWord KDE 1998

Lotus Symphony Lotus Software 2008

Lotus Word Pro Lotus Software 1989 (Originally Samna Ami Pro)

LyX The LyX Project 01/02/1999

Mariner Write Mariner software 1996

Mellel RedleX 2002

Microsoft Word Microsoft Corporation May 2, 1983

Microsoft Works Microsoft Corporation October, 1987 (MS Works for DOS)

NeoOffice Writer Planamesa Software June 22, 2003

Nisus Writer Nisus Software 1989

Nota Bene Nota Bene, formerlyDragonfly Software 1982

OpenOffice.org Writer Sun Microsystems April 30, 2002

Pages Apple Inc. January 11, 2005

PolyEdit PolySoft Solutions 1998

StarOffice Sun Microsystems 1994

StarOffice Writer Sun Microsystems 1994

Ted Mark de Does 1999

TextEdit Apple Inc. Around 1993? as part of NeXT's OPENSTEP OS which later became part of Mac OS X

TextMaker SoftMaker Software GmbH 1987[1][2]

WordFile4ME Byron Software Earliest copyright date in the Readme File is 1999

WordPad Microsoft Corporation 1995

WordPerfect Corel Corporation 198004/09/23 9STID 1103

Comparison of word processors Comparison of word processors (characteristics)(characteristics)

Word Processor Grammar checker Graphic editing Mail merging Spell checker Smartfont typography [3]

AbiWord Yes Yes Yes Yes No

AppleWorks Yes Yes

Applix WordAtlantis Word Processor Yes

Bean No No No Yes

CopyDesk No No Yes

EZ WordFrameMaker No Yes Yes No

Gobe ProductiveGNU TeXmacs No Yes (only ow n graphics) No Yes No

GroffHan/Gul Yes Yes Yes Yes No

Ichitaro Yes (for Japanese) Yes (for Japanese) No

InCopy No No Yes

Jarte No No No Yes No

KWord Yes Yes Yes Yes No

IBM Lotus Symphony No Yes Yes Yes No

Lotus Word Pro Yes Yes Yes Yes No

LyX Yes[4] Yes Yes Yes

Mariner Write No No Yes Yes No

Mathematica No Yes Yes Yes Yes

Mellel Yes Yes No Yes Yes

Microsoft Word Yes Yes Yes Yes No

Microsoft Works Yes Yes Yes Yes No

NeoOffi ce WriterNisus WriterNota BeneOpenOffi ce.org Writer Yes Yes Yes Yes No

Pages Yes Yes Yes Yes Yes

PolyEdit Yes

StarOffi ce Writer No Yes Yes Yes No

Ted No No No Yes

TextEdit Yes Yes Yes Yes Yes

TextMaker Yes Yes Yes

WordFile4MEWordPerfect Yes Yes Yes Yes No

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Comparison of word processors Comparison of word processors (operating system compatibilty)(operating system compatibilty)

Word Processor Windows Mac OS X Linux UNIX

AbiWord Yes Yes Yes Yes

AppleWorks Yes Yes No No

Applix Word Yes No Yes No

Atlantis Word Processor Yes No No No

Bean No Yes No No

CopyDesk Yes Yes No No

EZ Word No No Yes Yes

FrameMaker Yes No No Yes

Gobe Productive Yes No No No

GNU TeXmacs Yes Yes Yes No

Groff Yes No Yes No

Han/Gul Yes Yes Yes No

Ichitaro Yes No No No

InCopy Yes Yes No No

Jarte Yes No No No

KWord Yes (Alpha) No Yes Yes

IBM Lotus Symphony Yes Yes Yes No

Lotus Word Pro Yes No No No

LyX Yes Yes Yes Yes

Mariner Write No Yes No No

Mathematica Yes Yes Yes Yes

Mellel No Yes No No

Microsoft Word Yes Yes using wine No

Microsoft Works Yes No No No

NeoOffice Writer No Yes No No

Nisus Writer No Yes No No

Nota Bene Yes No No No

OpenOffice.org Writer Yes Yes Yes Yes

Pages No Yes No No

PolyEdit Yes No No No

StarOffice Writer Yes Yes Yes No

Ted No No Yes Yes

TextEdit No Yes No No

TextMaker Yes No Yes No

WordFile4ME Yes No No No

WordPerfect Yes No No (since 2000) No (since 1994)

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Comparison of word processors (Export Comparison of word processors (Export or Save capabilities)or Save capabilities)

Word Processor HTML LaTeX ODF .odt PDF RTF Word .doc WordPerfect OOXML .docx UOF

AbiWord Yes Yes Yes Partial (Linux ver.)[7] Yes Yes Yes disabled [2] No No

Atlantis Word Processor Yes No No No Yes Yes No Yes

Bean Yes No Yes Yes Yes Yes No Yes

CopyDesk Yes No No Yes Yes Yes Yes

FrameMaker Yes No No Yes Yes No No No No

GNU TeXmacs Yes Yes No Yes No No No

InCopy No No No Yes Yes No No

Jarte Yes No No Yes[8] Yes Yes No No No

KWord Yes Yes Yes Yes Yes Yes Yes No No

IBM Lotus Symphony Yes No Yes Yes Yes Yes No No No

Lotus Word Pro Yes No No No Yes Yes Yes No No

LyX Yes Yes Yes Yes Yes No No

Mariner Write No No No Yes Yes No No

Mathematica Yes Yes No Yes Yes No No

Microsoft Word Yes No Yes Yes Yes Yes Yes Yes No

Microsoft Works Yes No No No Yes Yes Yes No No

NeoOffice Writer Yes Yes Yes Yes Yes Yes No Yes

OpenOffice.org Writer Yes Yes Yes Yes Yes Yes No No Yes

Pages No No No Yes Yes Yes No No

PolyEdit Yes No No No Yes Yes Yes

RedOffice Yes No Yes Yes Yes Yes No No Yes

StarOffice Writer Yes Yes Yes Yes Yes Yes No No No

Ted Yes No No No Yes No No

TextEdit Yes No Yes Yes Yes Yes No Yes

TextMaker Yes No Yes Yes (ver 2008) Yes Yes No Yes No

WordPerfect Yes No No Yes Yes Yes Yes No No04/09/23 12STID 1103

Portable Document Format (PDF) is an open standard for document exchange. The file format created by Adobe Systems in 1993 is used for representing two-dimensional documents in a manner independent of the application software, hardware, and operating system

LaTeX is a document markup language and document preparation system for the TeX typesetting program.

The Open Document Format for Office Applications (also known as OpenDocument or ODF) is an XML-based file format for representing electronic documents such as spreadsheets, charts, presentations and word processing documents.

The Rich Text Format (often abbreviated RTF) is a proprietary document file format with published specification developed by Microsoft Corporation in 1987 for Microsoft products and for cross-platform document interchange.

Office Open XML (also informally known as OOXML or OpenXML) is a zipped, XML-based file format developed by Microsoft[2] for representing spreadsheets, charts, presentations and word processing documents.

Uniform Office Format sometimes called as Unified Office Format (UOF) is a Chinese developed open standard for 'office' applications. It includes word processing, presentation, and spreadsheet modules, and is made up of GUI, API, and format specifications.

File formatsFile formats

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Microsoft Word is a word processor designed by Microsoft. It was first released in 1983 under the name Multi-Tool

Word for Xenix systems. Subsequent versions were later written for several other

platforms including IBM PCs running DOS (1983), the Apple Macintosh (1984), the AT&T Unix PC (1985), Atari ST (1986), SCO UNIX, OS/2, and Microsoft Windows (1989).

It is a component of the Microsoft Office system. Word allows you to efficiently produce documents for

business or personal use such as newsletters, reports, letters and essays.

Microsoft WordMicrosoft Word

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Microsoft Word 2007: Microsoft Word 2007: Basic UnderstandingBasic Understanding

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Word Introduction ModuleWord Introduction ModuleOpen your browser and go to this address:

• http://www.msoffice-tutorial-training.com/microsoft-word-2007.html

You need to cover topic:Getting Started

• Starting to use the Microsoft Word 2007

• Knowing The Word 2007 Screen Elements... • New to Word 2007 Ribbon? Let's see here...

•The Proper Way to Save Your Documents and Different Between Save and Save As Features

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To start Microsoft Word 2007 from the Start Menu Click on the Start button, point to All Programs then click on Microsoft Office and

click on Microsoft Office Word 2007 again. The first screen that you will see a new blank page document. The default name is

Document1. When you first start Word, this environment consists of the following elements: When you click the Office Button, Commands related to managing Word and Word

documents are gathered together on this menu. The Title bar displays the name of the active document. At the right end of the title bar

are the three familiar buttons - Minimize, Restore and Close buttons. Below the title bar is the Ribbon, which makes all the capabilities of Word available in

a single area so that you can work efficiently with the program. You can find more descriptions about the Word 2007 ribbon.

Across the bottom of the program window, the Status bar gives you information about the current document.

At the right end of the status bar is the View toolbar, which provides tools for adjusting the view of document content.

Basic Understanding Basic Understanding

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Parts of the Word WindowParts of the Word Window

Home tab

Horizontal ruler

Vertical ruler

Office button

Quick access toolbar

Title bar

Vertical Scroll bar

Status barZoom slider

View buttons

Ribbon

Group

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An Overview of WordAn Overview of Word

Document Minimize, Restore,

Close

Screen elements of Word 2007Screen elements of Word 2007

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The Word 2007 window has many features to aid you in creating and editing documents. Following are the description of some important elements:– Office button– Quick Access Toolbar – Title bar– Minimize button– Maximize/Restore button– Close (Quit) button– Ribbon– View buttons– Status bar

Elements of Word 2007Elements of Word 2007

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Office Button / File MenuOffice Button / File Menu

Office Button

– Provides access to many commands

– Opens the Office menu, from which you can open, save, print, and start new presentations.

– Notice the underlined letters

• With the Ctrl key, function as keyboard shortcuts

• Helpful to many users

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Quick Access ToolbarQuick Access Toolbar

A small toolbar next to the Office button contains shortcuts for some of the most common commands.

Example:

– Save (Ctrl+S)

– Undo typing (Ctrl+Z)

– Repeat typing (Ctrl+Y)

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Title barTitle bar

Identifies the Word program running and the name of the active presentation.

Default name is Document1.

Minimize / Restore / Close Minimize / Restore / Close buttonbutton Minimize Shrinks the application window to a bar on the taskbar;

you click its button on the taskbar to reopen it. Maximize/Restore button: If the window is maximized (full screen),

click will changes it to windowed (not full screen) and vice versa. Close (Quit) button: Closes the application.

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RibbonRibbon

The Word 2007 Ribbon is a bar across the top of the window that contains tabbed pages of commands and icons/buttons.

Functions as a combination of menu bar and toolbar, offering tabbed "pages" of buttons, lists, and commands.

The ribbon is designed to help you quickly find the commands that you need to complete a task.

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Ribbon (cont…)Ribbon (cont…)

The ribbon is divided into eight tabs by default, and each tab is a selection of groups that show related items together. Command buttons in each group carry out a command or display a menu of commands.

As you can see, similar commands are grouped together making the ribbon very task oriented. The more popular commands are available directly on each tab; you can directly access the command by clicking on the command icons/buttons.

Here are the elements in a Word 2007 ribbon:– Ribbon: The whole bar, including all of the tabs.– Tab: A tabbed page of the Ribbon such as Home, Insert, Page Layout, References,

mailings, Review, View, Add-Ins. Every tab contains several groups and every group has it own command icons.

– Group: A section of a tab. For example, the Home tab has the following groups: Clipboard, Font, Paragraph, Styles, and Editing.

– Dialog box launcher: A small icon in the bottom-right corner of a group, from which you can open a dialog box related to that group.

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Minimize & Restore RibbonMinimize & Restore Ribbon

To minimize the Ribbon, Click Customize Quick Access Toolbar.

From the drop-down menu, click Minimize the Ribbon.

To use the Ribbon while it is minimized, click the tab you want to use, and then click the option or command you want to use.

To restore the minimized Ribbon, Click Customize Quick Access Toolbar.

From the drop-down menu, click the Minimize the Ribbon again.

Keyboard shortcut: To minimize or restore the Ribbon, press Ctrl + F1.

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View buttons & Status barView buttons & Status bar

View buttons: Allow you to see the active Word window/page in different views.– Print Layout ~ shows a document as it will print

– Full screen reading ~ the view for reading on screen

– Web layout ~ shows the document as a web page

– Outline ~ outline based on the style heading

– Draft ~ as normal view

Status bar: Reports information about the presentation and provides shortcuts for changing the view and the zoom.

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Save the documentSave the document

The first time you save a document, whether you click on Office Button - Save OR Office Button - Save As or Save button on quick access toolbar or using the keyboard shortcut (Ctrl+S), you will bring to a Save As dialog box.

From this dialog box, you have to specify where you want to save it - that is, the disk drive and the folder or subfolder in which you want it saved as well as the file name.

Subsequently, if you save the file you just need to go to Office Button – Save, or Save button on quick access toolbar or using the keyboard shortcut (Ctrl+S) and the file will be saved.

If you wish to save the same file to other location or give a new file name, then you need to use the Office Button - Save As command.

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Save the document 1Save the document 1stst Time Time To save a document for the first time, from the Office

Button, click Save As. From the Save As dialog box displayed, click the icon

on the left (under the Favorite Links section) and browse to the location that you want the file to be saved.

If you want to save your new document in a folder that already exists in the major area, double-click that folder to open it.

If you want to store your new document in a new folder, click the New Folder icon in the toolbar, type the name of the new folder, and click OK. The new folder will open.

When you have the folder(s) open in which you want to save the document, enter the name of the document in the File name: box, and then click Save button.

Note: If you would like the document to be open in the previous versions of Word, in the Save as type: drop-down menu, select Word 97 - 2003 Document (*.doc).

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To save a document subsequentlyTo save a document subsequently

From the Office Button, click Save, OR Click the Save icon on the Quick Access

Toolbar, OR Press CTRL+S.

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To save a document automaticallyTo save a document automatically

From the Office Button, click Word Options.

From the Word Options dialog box displayed, and click the Save option on the left.

Under the Save documents section, click the Save AutoRecover infomation every check box.

In the minutes box, use the arrows to select a time or type a time for how often Word is to save your document.

Click OK to close the dialog box.

Microsoft Word 2007: Microsoft Word 2007: FormattingFormatting

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Word Introduction ModuleWord Introduction ModuleWord 2007 Formatting

•What is and How to Use Drop Caps ?

•How to Add Shading to Draw Reader's Attention?

•Quick Steps to Add Borders to Your Word Documents

•Discover What you Can do with Word Styles?

•Adjust the Horizontal Size of Characters in your Document

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Word Introduction ModuleWord Introduction Module

Word 2007 Formatting

•How to Insert and Prevent certain types of Page Breaks? •Using the Word 2007 Themes To Make Your Documents

Look More Professional?

•How to Create, Modify or Attach a Template in Your Word 2007 Documents

•Add, Edit or Delete Headers and Footers in Your Documents

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Word Drop CapsWord Drop Caps

A drop cap is the first letter of a report, article, chapter, or story that appears in a larger than normal and more interesting font than the other characters. So it occupies several lines of the paragraph.

Create a large capital letter at the beginning of the paragraph.

Drop caps can be used to add style to a document and draw attention to something in the document. Maybe you are not aware that you seems the drop cap before, just you don't know that it's a drop cap.

There are basically two styles of drop caps– dropped style– in margin style

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To add a drop caps to your To add a drop caps to your documentdocument

Type your paragraph as you normally would.

Select the first character of the first word at the start of your paragraph.

Click the Insert tab of the Ribbon. In the Text group, click Drop Cap then

click on Drop Cap Options. From the Drop Cap dialog box displayed,

in the Position section, you can choose either Dropped or In margin option.

Change any other options to format your drop cap.

Click on OK.

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Add Shading to ParagraphAdd Shading to Paragraph

Shade the entire paragraph of your text document in a different color, can grab reader's attention.

To add shading to a paragraph, position the insertion point in the paragraph that you want to shade.

Click the Home tab from the Ribbon. In the Paragraph group, click the down-arrow to the

right of the Shading tool. From the shading color palette displayed, select any

one of the theme colors of the palette. There are ten colors, and each option under the colors represents a different percentage of shading for that color.

To remove shading from a paragraph, Position the insertion point in the paragraph with shading applied.

Click the Home tab from the Ribbon. In the Paragraph group, click the down-arrow to the

right of the Shading tool. From the shading color palette displayed, select No

Color. Then, the paragraph shading will be removed.

Allow you to separate and call attention to the selected text.

To add Word 2007 borders and shading to text, Select the text for which you want to have a border or shading.

From the Home tab, in the Paragraph group, click the Borders down arrow, and then select the type of border you want to apply.

Word 2007 borders and shadingWord 2007 borders and shading

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Place the mouse cursor on the paragraph that you wish to add the borders.

From the Home tab, in the Paragraph group, click the Borders down arrow, and then select Borders and Shading.

From the Borders and Shading dialog box displayed, click the Borders tab.

Do the changes by selecting the type of box (click Custom for less than four sides), the line style, color, and width you want.

If you want less than four sides and are working with paragraphs, click the sides you want in the Preview area.

Click the Options button to set the distance the border is away from the text.

From the Border and Shading Options dialog box displayed, set the distance for top, bottom, left and right.

Click OK to close the Border and Shading Options dialog box.

Click OK.

To add paragraph bordersTo add paragraph borders

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From the Home tab, in the Paragraph group, click the Borders down arrow, and then select Borders and Shading.

From the Borders and Shading dialog box displayed, click the Page Border tab.

Do the changes by selecting the type of box (click Custom for less than four sides), the line style, color, width and art that you like to use for the border.

If you want less than four sides, click the sides you want in the Preview area.

Click the Options button to set the distance the border is away from either the edge of the page or the text.

From the Border and Shading Options dialog box displayed, set the distance for top, bottom, left and right.

Click OK to close the Border and Shading Options dialog box.

Click OK.

To add page bordersTo add page borders

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Select (highlight) the text for which you want to have shading.

From the Home tab, in the Paragraph group, click the Borders down arrow, and then select Borders and Shading.

From the Borders and Shading dialog box displayed, click the Shading tab.

You can select a color of shading. If desired, select a pattern, and choose whether to apply it to the entire page, paragraph, or just to the selected text.

To add shadingTo add shading

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Press ENTER to create a new paragraph.

Type --- (three hyphens) and press ENTER. A single, light horizontal line will be created between the left and right margins.

Type = = = (three equal signs) and press ENTER. A double horizontal line will be created between the left and right margins.

Type _ _ _ (three underscores) and press ENTER. A single, heavy horizontal line will be created between the left and right margins.

To create horizontal lines as you typeTo create horizontal lines as you type

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A style is a set of formatting instructions. In another term, it is a way to give a name to a group of formatting attributes such as font formatting (color, size, etc), paragraph formatting (alignment, spacing, etc).

Microsoft Word 2007 allows you to create your own Word styles and also come with a number of built-in styles. Among the most important built-in styles are the standard heading styles: Heading 1, Heading 2, Heading 3, etc.

For example, you might use Title Heading for chapter titles, Heading 1 for section headings, Heading 2 for the sub-headings, etc.

Once you have defined a style, you can quickly and easily format text simply by applying the style without the need to apply text formatting individually. Styles can save a lot of time and help insure consistency in your documents.

With the headings styles, Word can automatically create a table of contents (TOC), and you also can use headings to define cross-references. Here we show you how to use styles to create a TOC later.

These styles are on the Home tab, in the Styles group.

Word 2007 StyleWord 2007 Style

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Place the cursor in the chapter title or heading in your document.

In the Styles group, click on a suitable heading such as Title for the highest level, Heading 1 for the next level, etc.

To see more styles, click the More icon in the Styles group and you can choose any intended style.

Note: For each chapter title and heading, you need to apply the style.

The heading styles and the TOC work together as Word designate Heading 1 titles to the highest level in the TOC; Heading 2 corresponds to the next highest level; and Heading 3 is the following level.

To apply the Style To apply the Style

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The tool is available in the Home Tab, Font group in Font dialog box Character Spacing tab.

To change the horizontal size / width of characters Select the characters you want to adjust the widths. Display the Font dialog box by pressing Ctrl + D. From the Font dialog box displayed, click on the

Character Spacing tab. Use the Scale: drop-down menu to specify the

scaling you want applied to the characters. You can select from a pre-defined scale, or enter any value between 1% and 600%.

Click on OK. If you find you have a need to scale quite a few

selections in your documents, you can add a scaling tool to the Quick Access Toolbar (QAT). With the Character Scaling tool in place, you can easily change the scaling of any selected text at any time.

Adjusting the Width of Characters in Word Adjusting the Width of Characters in Word 2007 Document2007 Document

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Click the Office button and then click Word Options. Word displays the Word Options dialog box.

At the left side of the dialog box, click the Customize option.

Using the Choose Commands From drop-down list, choose All Commands.

Scroll through the list of commands until you find the Character Scaling command.

Select the command by clicking it once. Click the Add button. The command

now appears at the right side of the dialog box.

Click the OK button. The command now appears on the Quick Access toolbar.

To add a scaling tool to the Quick Access To add a scaling tool to the Quick Access ToolbarToolbar

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Page breaks force the following text, table or image to appear on the next page. So, there are few things you need to take care when using a page break, such as:– prevent a page break in the middle of a paragraph– prevent a page break between paragraphs– specify a page break before a paragraph

You can insert a page break anywhere in your document, or you can specify where Microsoft Word positions automatic page breaks.

There are a two ways of inserting page breaks into your Microsoft Word 2007 documents:– Click where you want to start a new page.– On the Insert tab, in the Pages group, click Page Break.– Alternatively, you can press Ctrl + Enter to insert a page

break.

Word 2007 Page BreakWord 2007 Page Break

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Select the paragraphs that you want to keep together on a single page.

On the Page Layout tab, click the Paragraph Dialog Box Launcher, and then click the Line and Page Breaks tab.

Under the Pagination section, select the Keep with next check box.

Click OK. Then, apply the page break.

To prevent page breaks between To prevent page breaks between paragraphsparagraphs

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Select the paragraph that you want to prevent from breaking onto two pages.

On the Page Layout tab, click the Paragraph Dialog Box Launcher, and then click the Line and Page Breaks tab.

Under the Pagination section, select the Keep lines together check box.

Click OK. Then, apply the page break.

To prevent page breaks in the middle of To prevent page breaks in the middle of a paragrapha paragraph

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Click the paragraph that you want to follow the page break.

On the Page Layout tab, click the Paragraph Dialog Box Launcher, and then click the Line and Page Breaks tab.

Under the Pagination section, select the Page break before check box.

Click OK. Then, apply the page break.

To specify a page break before a To specify a page break before a paragraphparagraph

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Word 2007 themes are used to apply certain decorative styles to your document, giving it a professionally formatted look and appeal. So, the document themes can make a document look more professional.

A theme in Word 2007 consists of three elements:– Colors: Each theme consists of a set of four colors for text and background, six

colors for accents, and two colors for hyperlinks. You can change any single color element or all of them.

– Fonts: Two fonts are chosen as part of the theme - one for the heading font use for headings and a second for the body font used for general text entry. The default fonts used in Word for a new document are Calibri for body text and Cambria for headings.

– Design effects: These effects are applied to any graphics, pictures, charts or design elements in your document. The effects can include lines (borders), fills, and effects such as 3D, shading, gradation, drop-shadows, and other design subtleties.

Word 2007 ThemesWord 2007 Themes

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On the Page Layout tab, in the Themes group, click Theme icon to display a gallery of themes.

Click the theme you want, and it will be applied to the current document.

To apply/assign a theme to the To apply/assign a theme to the document document

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Open your document that you wish to change the theme color.

On the Page Layout tab, in the Themes group, click the Colors icon. The drop-down menu of color combinations will be displayed.

Point at the rows of color combinations to see which ones appeal to you.

When you find the one you want, click it.

To change the color of a themeTo change the color of a theme

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Open your document that you wish to change the theme fonts.

On the Page Layout tab, in the Themes group, click the Fonts icon. The drop-down list displays various theme fonts. The current theme font combination is highlighted.

Point to each font combination to see how the fonts will appear in your document.

Click the font name combination you decide upon. When you click a font name combination, the fonts will replace both the body and heading fonts in your document on one or selected pages.

To change the Word 2007 To change the Word 2007 themes fontsthemes fonts

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On the Page Layout tab, in the Themes group, click Fonts icon. Click Create New Theme Fonts at the bottom of the drop-down list. From the Create New Theme Fonts dialog box, click either or both the

Heading font: and Body font: down arrows to select a new font combination.

Type a new name for the font combination you've selected in the Name: text box, and click the Save button.

To create a new theme font setTo create a new theme font set

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On the Page Layout tab, in the Themes group, click Effects icon. The drop-down list displays a gallery of effects combinations. The current effects combination is highlighted.

Point to each combination to see how the effects will appear in your document, assuming you have a graphic or chart inserted on the document page.

Click the effects combination you want.

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On the Page Layout tab, in the Themes group, click Colors icon.

At the bottom of the menu of colors, click the Create New Theme Colors link.

From the Create New Theme Colors dialog box displayed, select a color for one of the color groups, click the text/background/accent/ down-arrow and click the color you want to test.

Go through each set of colors that you want to change.

When you find a group of colors that you like, type a name in the Name: text box, and click the Save button.

To create a custom Word 2007 themesTo create a custom Word 2007 themes

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A Word 2007 template is a file that stores collection of styles, associated formatting and design features, and colors used to determine the overall appearance of a document.

Templates are used to create new document or to change the look of existing ones.

Word 2007 comes with several installed templates that you can use to create letters, faxes, memos, and more. You can get more templates from the Microsoft website or you can create your own templates.

Word 2007 template Word 2007 template

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With Word open, click the Office Button, and click New. The New Document dialog box displayed.

Under Templates, click Blank and recent to display a blank document template and the templates that you most recently used. Click the Blank document thumbnail.

Click Create button. A new document opens.

Build the template by adding needed text, formatting, and other stuff.

Save the template by choosing the Office Button, then Save As command and click the Word Template.

From the Save As dialog box displayed, type a name for the template.

Click the Save button. Close the template.

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Open the existing template that you already created. Make your changes to the template file. Use the Save As command to either overwrite the

existing template or save the document as a new template.

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Click the Office Button, click New. From the New Document dialog box displayed, click Installed Templates under the

Templates section. Use the scroll bar to scroll through and select a suitable template, click the Create button.

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Open the document that needs a new template attached.

From the Office Button, click the Word Options button.

From the Word Options dialog box displayed, click Add-Ins from the left side of the dialog box.

On the right side of the dialog box, near the bottom, choose Templates from the Manage: drop-down list.

Click the Go button.

To attach a Word 2007 template to a To attach a Word 2007 template to a documentdocument

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From the Templates and Add-ins dialog box displayed, you should see which template is currently attached to the document, such as Normal.

Click the Attach button. From the Attach Template dialog box displayed,

select the template you want to attach and click the Open button. The template is now attached.

Optionally, if you check the Automatically update document styles option, your current styles are changed to reflect those of the new template.

Click OK. Note: You can also use these steps to unattach a

template. Do that by selecting NORMAL.DOTM as the template to attach using the steps above.

To attach a Word 2007 template to a To attach a Word 2007 template to a document (cont…)document (cont…)

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Word 2007 header and footer are parts of a document that contain information such as page numbers, dates, the document title, and so on.

The header appears at the top of every page, and the footer appears at the bottom of every page. The good thing about creating your document header or footer is that you just need to create it once and it will appear on every page of the entire document.

The following shows the icons available on the Header and Footer Tools - Design tab.

Word 2007 Header and Footer FeatureWord 2007 Header and Footer Feature

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To create Header or Footer – Open the document to which you want to add a header or footer.– On the Insert tab, in the Header & Footer group, click Header or Footer.– The header or footer area will be displayed along with the special contextual Header & Footer Tools Design tab.– You also can do this by double-clicking in the top area of the document where a header located.– Type the text you want displayed in the header.– To switch between the header and footer, click the Go To Header or Go To Footer icons in the Navigation group.– To insert a page number, click Page Number in the Header & Footer group.– To insert a date or time click Date & Time in the Insert group.– When finished, double-click in the document area or click the Close Header And Footer button in the Close group.

To edit Word 2007 Header and Footer– Open the document to which you want to add a header or footer.– Double-click the header or footer area, to make it visible. Edit the header or footer as necessary.– When finished, double-click in the document area or click the Close Header And Footer button in the Close group.

To create/edit Word 2007 Header and To create/edit Word 2007 Header and FooterFooter

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Open the document to which you want to add a header or footer.

Double-click the header or footer area, to make it visible.

Delete the header or footer text or graphics, and press the keyboard Delete button.

Alternatively, you also can click Header or Footer in the Header & Footer group, and click Remove Header or Remove Footer

To delete Header and FooterTo delete Header and Footer

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Microsoft Word 2007: Microsoft Word 2007: Using Tables Using Tables

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Word Introduction ModuleWord Introduction ModuleTable: Creating & Customizing

•The Three Easy Methods to Create a Table

•How to Create a Table that has Specific Column Widths?

•Deleting Column, Row or Entire Table in Word 2007

•Creating Table of Contents in Word 2007

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There are three ways to insert a table in Word 2007 document:1) Clicking the Table button creates a table with the number of

columns and rows you select from the grid, with all the cells of equal size.

2) You can use the Insert Table dialog box, where you can specify the number of rows and columns as well as their sizes.

3) You can also create a table by drawing cells the size you want. When table was created, you can then enter text, numbers,

and graphics into the table's cells, which are the boxes at the intersections of a row and a column.

How to Insert a Table into the Word How to Insert a Table into the Word 2007 Document2007 Document

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Click the Insert tab of the Ribbon. In the Table group, click the Table

icon. Word displays a drop-down list.

Drag the intended table columns and rows from the table grid. For example, 5 X 5 tables. The table will automatically insert into the document.

To Insert a Table (method 1)To Insert a Table (method 1)

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Click the Insert tab of the Ribbon. In the Table group, click the Table

icon. From the drop-down list displayed,

click the Insert Table command. From the Insert Table dialog box

displayed, in the Table size section, specify the Number of columns and Number of rows of the table.

Click OK.

To Insert a Table (method 2)To Insert a Table (method 2)

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Click the Insert tab of the Ribbon. In the Table group, click the Table icon. Word

displays a drop-down list. Click on Draw Table from the list of options. Word

changes to Print Layout view (if you are not already in that view) and changes the mouse pointer so it looks like a pencil.

Use the mouse pointer to define the outside borders of your table, much as you would draw in a drawing program.

Use the pencil to draw the columns and rows into the table.

Press Esc when you are done.

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Create table in Word 2007 is not difficult, no matter how many columns or rows. But getting your column widths "as you wish" can be challenging task.

For instance, what if you want a ten-column table with the first two columns a certain width, and the rest of the columns sharing the remaining horizontal space?

Here's an easy way to define that table setup. All you need to do is set the wider columns, and then use the Split Cells option to create the rest. Here's you an easy way to get the desired result.

How to Create Table in Word 2007 That How to Create Table in Word 2007 That Has Specific Column Widths?Has Specific Column Widths?

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Create a one-row, three-column table. This one-row table should fill the whole width of your document, from margin to margin.

Use the mouse to adjust the width of the first two columns, making the column widths as wide as you need.

Place the insertion point in the third column of the table.

From the Table Tools Layout tab, in the Merge group, click the Split Cells icon.

From the Split Cells dialog box displayed, in the Number of columns control box, specify that you want the cell split into 8 columns.

Click OK. Your row is now just as you wanted. To create more

rows just like it, select the row and then choose to insert additional rows above the selected row. After you insert the first row, just press F4 repeatedly until you have created the number of desired rows.

To create table in Word 2007 with To create table in Word 2007 with specific column widthsspecific column widths

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Well, after you create a table, you can type text or numbers into cells and press the Tab key to move the insertion point from cell to cell. Pressing Tab when the insertion point is in the last cell in the last row adds a new row to the bottom of the table.

In addition to the Tab key, you can use the Arrow keys (up, down, left and right) to position the insertion point, or you can simply click any cell.

If you know how to create/draw a table, you also must know how to delete a table, or even delete a table columns or rows. Actually there is various ways to delete column/row of a table, but here we show you one of the easiest ways to perform that.

Delete a Table: How to Delete Column, Delete a Table: How to Delete Column, Row or Entire Table?Row or Entire Table?

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Move your mouse pointer to the top of the table column that you wish to delete until you see a small arrow pointing downward and click once. The entire column is highlighted.

Right-click on the highlighted column and click on Delete Columns.

To delete a column in a tableTo delete a column in a table

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Move your mouse pointer to the left of the table row that you wish to delete until you see an arrow pointing inward and click once. The entire row is highlighted.

Right-click on the highlighted row and click on Delete Rows.

To delete a row in a tableTo delete a row in a table

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Highlight the entire table that you wish to delete. On the Table Tools Layout tab, in the Rows & Columns group, click

on Delete icon and click the Delete Table option.

To delete the entire tableTo delete the entire table

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A table of contents (TOC) is very useful for a long document. For example, you can use TOC to quickly browse through what are the contents of a long document.

Adding a TOC to your document is simple if you have included styles (either build-in style such as Heading 1, Heading 2, etc or custom styles)

Many people try to create a table of contents manually, without using the built-in process in Microsoft Word. It's not easy and the spacing never comes out quite right, does it?

This tutorial demonstrates how to create a TOC. There are two steps you take to create a TOC:

1. Prepare your document by assigning heading styles that you want to appear in the TOC.2. Apply those headings into the TOC.

After the heading styles are applied, it's time to collect them all together in the TOC. This is where Word does the work for you.

Word 2007 Table of ContentsWord 2007 Table of Contents

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Position the insertion point where you want the TOC to appear, usually at the beginning of the document.

Click the References tab of the ribbon. From the Table of Contents group, click Table of Contents

icon. Word displays a drop-down list of TOC options. Click either Automatic Table 1 or Automatic Table 2,

whichever TOC looks best to you in the instant preview.

To create a Table of ContentsTo create a Table of Contents

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Position the insertion point where you want the TOC inserted.

Click the References tab of the ribbon.

From the Table of Contents group, click Table of Contents icon. Word displays a drop-down list of TOC options.

Click Insert Table of Contents. Word displays the Table of Contents tab of the Table of Contents dialog box.

In the Table of Contents dialog box, make sure that the Formats drop-down list is set to From Template.

Click Modify button.

To modify a Word 2007 Table of To modify a Word 2007 Table of ContentsContents

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From the Style dialog box displayed, click TOC 1 to select the highest level, or Level 1, in the TOC, and then click Modify.

To modify a Word 2007 Table of To modify a Word 2007 Table of Contents (cont…)Contents (cont…)

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From the Modify Style dialog box displayed, change the necessary options in the Formatting section (i.e. use the Font color box to change the color to blue).

To modify a Word 2007 Table of To modify a Word 2007 Table of Contents (cont…)Contents (cont…)

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No table of contents entries found.Click on OK to close the Modify Style dialog box.

Click on OK again to close the Style dialog box. Look in the Print Preview area of the Table of Contents dialog box and you

will see that TOC 1 (or Level1) is now blue. After you click the final OK, a message appears asking if you want to

replace the TOC. Click OK. Note: If you want to change TOC 2 (Level 2) or TOC 3 (Level 3) to be blue

also, you would do the same procedure selecting TOC 2 or TOC 3 in the Style dialog box before proceeding to the Modify Style dialog box.

The TOC is automatically updated whenever you open the document; but it's a good idea to also update it whenever you add more titles or headings in your document or when you add more content that may affect the page numbers that appear in the TOC.

To modify a Word 2007 Table of To modify a Word 2007 Table of Contents (cont…)Contents (cont…)

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Click the References tab of the ribbon. From the Table of Contents group, click the Update Table icon. From the Update Table of Contents dialog box displayed, you have two options to

choose: Update page numbers only: If you've added body text but no new headings (this

option is faster). Update entire table: If you have added or changed a chapter title or heading. Note: Avoid editing entries in the TOC itself; if you ever update the TOC you will

lose those changes. To change text that appears in the TOC, be sure to edit this text in the body of the document and then click Update Table to compile the changes.

To update Word 2007 Table of ContentsTo update Word 2007 Table of Contents

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Microsoft Word 2007: Microsoft Word 2007: Using GraphicsUsing Graphics

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Word Introduction ModuleWord Introduction ModuleWorking with Graphics

•How to Add, Crop, Change Pictures File Size and Wrap Picture with Text in Your Word Documents?

•Discover the Proper Steps to Add and Organize Clip Arts in Your Word 2007 Documents

•Manipulating WordArt Effects to the Text in Your Documents

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The Word 2007 picture tool enables you to place the picture that you like in the document. The picture can be the existing in your computer, from the digital camera that you snap, or download online.

Once the picture inserted in your document, it can be manipulated in a number of ways such as resize it, and move them into the exact positions that you want, wrap a picture with text, and so on.

This tutorial will guide you on how to insert a picture to your document and some basic manipulations.

Word 2007 Picture ManipulationsWord 2007 Picture Manipulations

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Place your insertion point in the document where you want to place the picture.

From the Insert tab, in the Illustrations group, click the Picture icon.

From the Insert Picture dialog box displayed, browse to the location where the picture you want to insert, and select it.

Click Insert button. The picture is inserted in the document.

From the Picture Tools Format tab, you can adjust custom settings, such as adjusting brightness and contrast or choosing to display the image with various borders and effects.

Note: If the Picture Tools Format tab is not showing, click the picture to select it.

To add a picture to your Word 2007 To add a picture to your Word 2007 documentdocument

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Open and select the picture you want to crop. From the Picture Tools Format tab, in the Size group, click

the Crop icon. The picture redisplays with eight sizing handles on the

corners and sides, and the mouse pointer becomes a cropping icon when outside the picture.

Place the mouse over one of the eight sizing handles, and drag the tool so that the area of the picture is cut away (cropped).

Press Esc or click outside of the image to turn off the Crop tool.

Note: If the Picture Tools Format tab is not showing, click the picture to select it.

To crop a Word 2007 pictureTo crop a Word 2007 picture

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Open and select the pictures whose file size you want to reduce. From the Picture Tools Format tab, in the Adjust group, click the

Compress Pictures icon. From the Compress Pictures dialog box displayed, under the

Apply to section, choose Selected pictures if that is what you want (versus applying it to all the pictures in the document).

Under the Change resolution section, choose whether the target output should be printing the document, viewing it on the web/screen, or no change. The resolution of the resulting image is shown in dots per inch (dpi). The greater the dpi, the higher the resolution.

Under the Options section, choose whether to compress pictures and/ or whether to delete cropped areas of pictures.

Once finish, click OK to close the Compress Pictures dialog box.

To change a Word 2007 picture file sizeTo change a Word 2007 picture file size

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Place a picture in a document, and drag a picture to any location on a page even if other content shifts on the page.

Click the picture to select it. From the Picture Tools Format tab, in the

Arrange group, click the Position icon. Under the With Text Wrapping section,

choose and click on any wrapping style, except In Line With Text.

The picture is reposition to the selected location. You can now freely drag the picture to anywhere in the document.

To wrap a Word 2007 picture with textTo wrap a Word 2007 picture with text

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First of all, what is a clip art? Clip art is a collection of images (art and pictures), that you're free to use in your documents.

In most cases, adding clip art to your document is the same as inserting a picture, although you're using images from a clip art library rather than graphics files on your hard drive.

The following will show you how you can easily insert a clip art to your document. Also, you can arrange those clip arts properly using the Microsoft Clip Organizer.

This tool can easily rearrange the collections of clip art images, pictures, sounds, and movie clips conveniently available regardless of where they are actually stored.

Working with Clip Art in Word 2007Working with Clip Art in Word 2007

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Place your insertion point in the paragraph or table where you want to insert the clip art.

From the Insert tab, in the Illustrations group, click the Clip Art icon. The Clip Art task pane opens in the right-hand side of the window.

In the Search for: text box, type a keyword that related to the clip art that you want to find. For example, type tiger in the box.

Click the Search in: down arrow, and refine your search to specific collections. You can check the Everywhere box.

Note: The Web Collections allow you to search thousands of clips available at Microsoft Office Online site (You need to have an Internet connection for this).

Click the Results should be: down arrow, and clear all file types other than clip art.

Click Go button. In a few moments, thumbnails of the search results will appear.

Click the thumbnail to insert it in your document.

To add a clip art in Word 2007 To add a clip art in Word 2007 documentdocument

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From the Insert tab, in the Illustrations group, click the Clip Art icon.

From the Clip Art task pane displayed, and at the bottom of the pane, click the Organize clips link.

From the Favorites - Microsoft Clip Organizer window displayed, in the Collection List, under My Collections, click Favorites.

On the window's File menu, point to Add Clips to Organizer, and then click On My Own option.

From the Favorites - Add Clips to Organizer dialog box displayed, navigate to the folder where the file you want to add to the Favorites collection is stored, click the file name, and then click Add button.

To place images in a different collection, click Add To button in the Add to Clips Organizer dialog box. Then from the Import to Collection dialog box displayed, select the collection, and click OK. (Click the New button to create a new collection.)

To organize clip art in Word 2007To organize clip art in Word 2007

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Point to the thumbnail of the file you just added, click the arrow that appears, and then click Edit Keywords.

To organize clip art in Word 2007 To organize clip art in Word 2007 (cont…)(cont…)

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From the Keywords dialog box displayed, in the Keyword box, type the word or words that you want to describe the file, and then click Add button. The keyword is added to the Keywords for Current Clip list.

Click OK to close the Edit Keywords dialog box, and then close the Microsoft Clip Organizer window.

You can now search for the file by that keyword in the Clip Art task pane.

To organize clip art in Word 2007 To organize clip art in Word 2007 (cont…)(cont…)

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Word 2007 Wordart feature can make display text more prominent and eye-catching.

It allows you to use special effects such as bending, twisting and rotating text in your documents.

You can apply different styles of WordArt effects to the text and resized it to fit your needs. The following steps how to create and applying the effects, edit, move as well as how to resize it.

Word 2007 WordartWord 2007 Wordart

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From the Insert tab, in the Text group, click WordArt icon to display the WordArt gallery of text styles.

Choose a style of WordArt that you like by clicking on it.

From the Edit WordArt Text dialog box displayed, directly type the text you want styled, and click OK button. The text is displayed with the effect you have selected.

To apply a Word 2007 Wordart effectsTo apply a Word 2007 Wordart effects

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From the WordArt Tools Format tab displayed, in the Text group, do the necessary changes:

– Edit Text icon - to change the text and the font characteristics to which the effect is applied.– Spacing icon - to choose the suitable character-spacing option from the drop-down menu.– Even Height icon - to make all the characters, both uppercase and lowercase, the same height.– WordArt Vertical Text icon - to stack the letters vertically from top to bottom.– Align Text icon - to choose from several alignment formats, including left, right, and center alignment.– In the WordArt styles group, point at a different WordArt style to see the effects on your text. Use the up

and down arrow button to see more styles. Click the style to make it permanent.– Click the Shape Fill icon and from the menu displayed, point at a color or other fill to see the effect on your

text. Click the fill to make it permanent.– Click Shape Outline icon and from the menu displayed, point at a color or other outline format to see the

effect on your text. Click the format to make it permanent.– Click the Change Shape icon to restructure the WordArt shape.– In the Shadow Effects group, click the Shadow Effects icon to change the location of the shadow.– Click one of the four Nudge Shadow icons (up, down, left and right) to move the shadow in that direction

by a small increment.– In the 3-D Effects group, click the 3-D Effects icon and from the drop-down list that appears, select one of

the 3-D options or to change the settings.

To apply a Word 2007 Wordart effects To apply a Word 2007 Wordart effects (cont…)(cont…)

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To resize a Word 2007 Wordart– Select the WordArt by clicking on it. The sizing handles appear on the text box area.– Place the pointer over one of the sizing handles and when the pointer changes to a two-

directional arrow, you can drag the mouse pointer to the desired size.– A dotted outline appears indicating the new size. Release the mouse.

To move a Word 2007 Wordart– Select the WordArt by clicking on it.– Click and hold down the mouse button and drag the WordArt® to a new position.

To delete a Word 2007 Wordart– Select the WordArt by clicking on it.– Press the keyboard Delete key.

To resize/move/delete a Word 2007 To resize/move/delete a Word 2007 WordartWordart

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ReviewReview

IntroductionBasic functions, process and types of word

processor Comparison of word processorWord 2007: Basic understandingWord 2007: Formatting Word 2007: Using TableWord 2007: Working with Graphics