PRESENTED BY PRESENTED BY

AHMAD ALI SYED SHERAZIAHMAD ALI SYED SHERAZI

ADEEL AHMAD GHAZNAVIADEEL AHMAD GHAZNAVI

TAYYAB KHALILTAYYAB KHALIL

ABDUL WASIFABDUL WASIF

TopicTopic

STRATEGIES FOR STRATEGIES FOR SUCCESSFUL BUSINESS AND SUCCESSFUL BUSINESS AND

GROUP MEETINGGROUP MEETING

Why strategies for successful Why strategies for successful business and group meetings are business and group meetings are

importantimportantFor survival of successful business you For survival of successful business you

need strategies need strategies To coupe with rivals ,competitors and to To coupe with rivals ,competitors and to

stay alive in marketstay alive in marketA business organization is like a teamA business organization is like a teamTake your team along side you with group Take your team along side you with group

meetingmeeting

Strategies For Successful BusinessStrategies For Successful Business

Corporate -level strategyCorporate -level strategyBusiness -level strategyBusiness -level strategyOrganizational functional strategyOrganizational functional strategy

Definition Of Group Definition Of Group

Purposive discourse between two or Purposive discourse between two or more people more people

Types of group meetingTypes of group meeting1.1. Informal Group (Unplanned , free-flowing Informal Group (Unplanned , free-flowing

discourse )discourse )

2.2. Formal Group (clear ,planned purpose)Formal Group (clear ,planned purpose)

Informal Group MeetingsInformal Group Meetings

Casually chat over coffeeCasually chat over coffeeMeet after workMeet after workGet together for purely social occasionsGet together for purely social occasionsMeetings to socialize ,to interact often Meetings to socialize ,to interact often

spontaneously without planspontaneously without planAct as a bridge for more formal and Act as a bridge for more formal and

directed meetings in future directed meetings in future

Formal Group MeetingsFormal Group Meetings

Also called the task-oriented group Also called the task-oriented group meetingsmeetings

Search for answers to problems in these Search for answers to problems in these meetings, course of actions, meetings, course of actions, recommendations to a higher authorityrecommendations to a higher authority

You may meet to change a policyYou may meet to change a policyDecisions for solving specific problemsDecisions for solving specific problemsDecisions for taking steps to implement a Decisions for taking steps to implement a

solutionsolution

Formation Of groupsFormation Of groups There must be an interpersonal attraction between the There must be an interpersonal attraction between the

group membersgroup members They must go through an inter personal ritual before They must go through an inter personal ritual before

moving towards solving a problemmoving towards solving a problem

Four Stages In The Formation Of GroupsFour Stages In The Formation Of Groups1.1. FormingForming2.2. StormingStorming3.3. Norming Norming 4.4. Performing Performing

Forming Forming It is the orientation phase for group membersIt is the orientation phase for group members

Storming Storming In this stage they begin to have conflicts and In this stage they begin to have conflicts and

argumentsarguments

Norming Norming Members work to solve conflicts and recognize Members work to solve conflicts and recognize

acceptable kinds of conductacceptable kinds of conduct

Performing Performing Here the group begins to achieve its goalHere the group begins to achieve its goal

Purposes And Kind Of MeetingPurposes And Kind Of Meeting

Informational Meeting Informational Meeting Suggested Solution MeetingSuggested Solution MeetingProblem Solving MeetingProblem Solving Meeting

Informational MeetingsInformational MeetingsThese meetings are to clarify some thing These meetings are to clarify some thing

and to give information and to give information

Changes in reporting procedures in the purchasing Changes in reporting procedures in the purchasing department department

Report on the company’s strategic plans for the next Report on the company’s strategic plans for the next fiscal yearfiscal year

Announcement of the new mission statement Announcement of the new mission statement

Suggested Solution MeetingsSuggested Solution Meetings The meetings in which we suggest The meetings in which we suggest

solution for any problem or regarding any solution for any problem or regarding any tasktask

1.1. A supervisor senses a problem and desires a A supervisor senses a problem and desires a meeting to review options on addressing the meeting to review options on addressing the problem. problem.

2.2. A memo or E-mail message is sent to all A memo or E-mail message is sent to all staffers asking for possible options on staffers asking for possible options on removing the problemremoving the problem

3.3. Suggestions are tabulated and distributed to all Suggestions are tabulated and distributed to all respondentsrespondents

4.4. A meeting is called to discuss all possible A meeting is called to discuss all possible optionsoptions

Problem-Solving MeetingsProblem-Solving MeetingsThe meetings in which we are there to solve The meetings in which we are there to solve

a specific problema specific problem In these meetings the group tries to solve the In these meetings the group tries to solve the

problemproblem The major problem is suggested early in the The major problem is suggested early in the

meeting meeting Participants give solution by discussing and Participants give solution by discussing and

evaluating themevaluating them Participants arrive at a decision for further action Participants arrive at a decision for further action

Solving Problems In Meetings Or Solving Problems In Meetings Or GroupsGroups

Authorization for a committee Authorization for a committee A committee is formed to solve a specific A committee is formed to solve a specific

problem problem Charges to committees must be vividly Charges to committees must be vividly

clearclearThe precise problem to be solved must be The precise problem to be solved must be

unambiguous unambiguous

Methods Of Solving Problems in Methods Of Solving Problems in MeetingsMeetings

Background analysisBackground analysis For solving problems in meetings we do For solving problems in meetings we do

background analysisbackground analysis

It consist of 3 stepsIt consist of 3 steps State the problem in an affirmative toneState the problem in an affirmative tone Define and limit the problemDefine and limit the problem Collect facts on history of the problemsCollect facts on history of the problems

State The Problem In Affirmative ToneState The Problem In Affirmative Tone Problems should be stated in a positive manner Problems should be stated in a positive manner Negative wordings must be avoidedNegative wordings must be avoided

Define And limit The ProblemDefine And limit The Problem They must be defined properly and the problem must be They must be defined properly and the problem must be

limited with proper study of the productlimited with proper study of the product

Collect facts on the history of the problemCollect facts on the history of the problem How long has the problem existed?How long has the problem existed? Describe the symptoms of the problemDescribe the symptoms of the problem What is the extent of the problem?What is the extent of the problem? Can we tentatively guess at the possible causes and Can we tentatively guess at the possible causes and

effects of the problem?effects of the problem? How do other companies handle the problem?How do other companies handle the problem?

Solution Discovery Solution Discovery Establish CriteriaEstablish Criteria The solution must be acceptable to the The solution must be acceptable to the

Environmental Protection Agency and the Environmental Protection Agency and the company company

The solution should have little impact on the The solution should have little impact on the earning per shareearning per share

The supply of energy must be adequate to The supply of energy must be adequate to cover energy needs into the next centurycover energy needs into the next century

list Possible Solutionlist Possible Solution

Solution EvaluationSolution Evaluation The solution must be evaluated wellThe solution must be evaluated well All the questions regarding solution of the All the questions regarding solution of the

problem must be kept in mindproblem must be kept in mind

Leadership Responsibilities In Leadership Responsibilities In MeetingsMeetings

Kinds of leadership Kinds of leadership 1.1. Authoritarian Authoritarian

2.2. LeaderlessLeaderless

3.3. Democratic Democratic

Authoritarian Authoritarian High control High control Speak often and loudlySpeak often and loudly Issues orders and commandsIssues orders and commandsSuggest that higher authority supports his Suggest that higher authority supports his

or her position or her position Such leadership characteristics do not Such leadership characteristics do not

belong in our current system of group belong in our current system of group meetingsmeetings

Democratic Democratic Medium controlMedium controlAll participants have the right to be heardAll participants have the right to be heardMajor goal is to help the group make the Major goal is to help the group make the

best decision rather than force them into best decision rather than force them into it it

Planning Step Before The MeetingPlanning Step Before The Meeting1.1. Review The Problem And Determine The Review The Problem And Determine The

Precise PurposePrecise Purpose2.2. Decide Who Should ParticipateDecide Who Should Participate3.3. Arrange For Meeting Date, Time And Arrange For Meeting Date, Time And

PlacePlace4.4. Create An agendaCreate An agenda5.5. Distribute The Announcement For The Distribute The Announcement For The

MeetingMeeting6.6. Check On Physical arrangement Check On Physical arrangement

Procedure During The MeetingProcedure During The Meeting1.1. Begin With An Opening StatementBegin With An Opening Statement

2.2. Stimulate Discussion Stimulate Discussion

3.3. Understand The Role Of The Participant Understand The Role Of The Participant

4.4. Interpret Data For Solution EvaluationInterpret Data For Solution Evaluation

Follow –Up After The MeetingFollow –Up After The MeetingName of the organization ,department or Name of the organization ,department or

groupgroupDate , time , place meetingDate , time , place meetingName of member present , including who Name of member present , including who

chaired the meeting chaired the meeting Signature of the secretary who recorded Signature of the secretary who recorded

the minutes the minutes

Participant Responsibility In Participant Responsibility In Meetings Meetings

Preparation For MeetingPreparation For Meeting Personal preparation for meetingPersonal preparation for meeting Do your homeworkDo your homework Collect informationCollect information

EffectiveEffective Participant Role In MeetingsParticipant Role In Meetings

1.1. Organizer Organizer 2.2. Clarifier Clarifier 3.3. Questioner Questioner 4.4. Factual Contributor Factual Contributor 5.5. Energizer Energizer 6.6. Critical Tester Critical Tester 7.7. Helper Of OthersHelper Of Others8.8. Idea CreatorIdea Creator9.9. ConciliatorConciliator