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JONATHAN DONADO
Strategy Questions
by a Project Manager (PMP)
Chicago ChapterLinkedin.com/in/jonathandonado
In Knowledge Sharing Meeting of the PMI Chicago Chapter about “How
Strategy is Aligned to Project Management?” facilitated by Jonathan
Donado, the following 63 questions were asked by the audience:
1
The Audience Questions
Linkedin.com/in/jonathandonadoJonathan Donado
15
Question #1
PMI – Project Management Institute
What are the best resources (web sites, etc.) on strategy for Project
Management?
Linkedin.com/in/jonathandonadoJonathan Donado
Websites
Question #2
Can we share some tools that help keep things aligned with the
organizational strategy?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Aligning Strategy to Execution: Balance Scorecard
BALANCE SCORECARDRobert Kaplan HBS in 1990s
What you measure is what you get
Aligning Strategy to Execution: Balance Scorecard
BALANCE SCORECARDRobert Kaplan HBS in 1990s
What you measure is what you get
Aligning Strategy to Execution: Balance Scorecard
BALANCE SCORECARD
Aligning Strategy to Execution
Robert Kaplan &
Norton
2008. They present their management system, which houses six sequential stages intended to help organizations capture what they call an “execution premium”—a measurable increase in value derived from successful strategy execution. They outline six stages in this system:1. Develop the strategy2. Plan the strategy3. Align the organization4. Plan operations5. Monitor and learn6. Test and adapt
http://www.amanet.org/training/articles/What-Is-Strategy-Execution.aspx
Question #3
Do you determine strategy first and project management is the tool that
helps you manage the projects to complete the strategy?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Strategy >>> Implementation (PM)
http://www.amanet.org/training/articles/What-Is-Strategy-Execution.aspx
Question #4
Do you have a strategy development template?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Strategy > Business Model Canvas
http://www.peterjthomson.com/2013/11/value-proposition-canvas/
By Alexander Osterwalder “Business Model Generation”
Question #5
How can I get a PMO started in a company where I am the only PMP
certified person?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Strategy > PM Influence
https://www.pmi.org/~/media/PDF/Publications/PMI-Pulse-Impact-of-PMOs-on-
Strategy-Implementation.ashx
Question #6
How can the PMO get a stronger voice into the 'C' level suite if not property
represented through the Organizational Chart ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Strategy > PMO Voice
https://www.pmi.org/~/media/PDF/Publications/PMI-Pulse-Impact-of-PMOs-on-
Strategy-Implementation.ashx
Question #7
How can we best bridge strategy and project management ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Strategy > PM Bridging the Gap
http://www.herbrubenstein.com/articles/Implementation.pdf
COMMUNICATION
TOOLS: BALANCE SCORECARD
FORMULATION: SIMPLE STRATEGY
PMO
Question #8
How did you become interested in the topic being discussed?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Strategy > Personal Interest comes from
EXPERIENCE
ROLES
INTEREST
EDUCATION
POST-GRAD
MASTERS
COLLEGE
RESPONSABILITIES
Question #9
How do projects get chosen to align with new strategies?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Strategy > Project Selection for Strategy
http://www.techrepublic.com/blog/tech-decision-maker/prioritize-projects-to-align-
with-strategic-plan-116516/
FUNDS (MONEY)
PRIORITIZE
EQUIPMENT
PEOPLE
Company resources are
limited /scarceNeed a project selection and
priority system to ensure strong link between projects and the strategic
plan
Question #10
How do we ensure that projects we've taken on are still delivering the
business value that was promised in the business case?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Strategy > Delivery Business Value
http://https://www.mindtools.com/pages/article/newPPM_58.htm/
BUSINESS VALUE
1. Continuous support from
SPONSOR
2. Realistic Project
Requirements
3. Measuring ongoing results
4. Feedback / Communication
To continue to deliver business value is critical
that the following occur:
Question #11
How do you balance Strategy and resource loading?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Strategy > Resource Loading/Allocation
http://www.techrepublic.com/blog/tech-decision-maker/prioritize-projects-to-align-
with-strategic-plan-116516/
Strategic Planning: Resource allocation begins at strategic planning when a company formulates its vision and goals for the future. The vision and strategic goals are accomplished through achievement of objectives.
Budgeting: Once you have set your objective, you will need to allocate sufficient resources to accomplish it. In practical terms, this is often a matter of project budgeting.
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #12
How do you define a business strategy?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Strategy > Definition
“Business Strategic” is the direction/path and scope of an organization over the long-term: which achieves advantage for the organization through its configuration of resources within a challenging environment, to meet the needs of markets and to fulfil stakeholder expectations".
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #13
How do you get executives to be more transparent with the PMO with regards to the business strategy? It seems PMO
tends to be that last to know.
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Strategy > Management to Support PMO
https://www.pmi.org/~/media/PDF/Publications/PMI-Pulse-Impact-of-PMOs-on-
Strategy-Implementation.ashx
THE IMPACT ON PMOS ON STRATEGY IMPLEMENTATION: Conclusions
Question #14
How do you manage project and strategy integration cross culturally?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Strategy > Cross Culture Project Management
Time Orientation
Individualism
Communication
Project Manager shall be culturally sensitive and promote creativity and motivation through flexible leadership. The PM needs to promote an environment of cross-cultural communication with respect and understanding of differences among team members.
Main Challenges:
https://www.gwu.edu/~umpleby/recent_papers/2009%20PMI%20Anbari%20Cultural%
20Differences.pdf
Question #15
How do you use the tools discussed at your job?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Strategy > Tools Used
https://www.gwu.edu/~umpleby/recent_papers/2009%20PMI%20Anbari%20Cultural%
20Differences.pdf
Tool Used: Business Plans, SWOT, Business Model Canvas, Balance Scorecard, Porter 5 Forces, McKinsey 7s
Question #16
Wouldn’t your company’s business strategy dictate whether or not to
initiate a project ? (internal or external clients)
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #17
How do you get more funds for resources? Best methods?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #18
As a case study, looking at Yahoo, where did program and project
managers fail or was this more a corporate strategy failure?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #19
Does all strategies include projects and the underlying management of them?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #20
How do you ensure benefit realization is tracked consistently and accurately?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #21
Does project management have any influence on strategy?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #22
How does one get to be empowered to say 'no' to a project, without hiding
behind process ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #23
How does one put an end to pet projects that do not align to the mission/vision of the company ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #24
How is the growth of Agile project management impacting strategic
planning?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #25
How much does the PMO influence either or both (agile project
management & strategic planning)?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #26
How much involvement in the strategy from external PM? (6 months contract)
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #27
How should change of strategy be communicated to all shareholders?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #28
How to effectively communicate strategy up, down and across the
organization?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #29
How to identify the most effective project management methodology for
a project?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #30
How to measure cost of risk for your project ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #31
I have seen a lot of divestment by formerly large companies, e.g., HP,
Abbott, and parts are being sold off. Does strategy come first before
projects, programs and portfolios ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #32
I majored in MIS, specializing in IT project management. While I have a little PM
experience from past work experience I have never been a real PM. How do I get
started towards a true PM career ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #33
If I gave you a laptop to plan your next project, what software would you want
on it?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #34
I am interested to hear about the alignment of strategy with PM
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #35
In a large organization, how can a PMO do a better job to help facilitate project
selection/prioritization across departments?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #36
In an acquisition situation, when two cultures are radically different, what type of turnover would be expected?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #37
In the arena of IT, much focus is on new/shiny features that will advance
strategic objectives. How can we help the business to understand the
importance of underlying ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #38
Is having a $ value or cost avoidance the only true measures of aligning projects with business strategy ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #39
Is it always necessary to have a strategy defined around a project or is
it enough just to have scope and deliverables ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #40
What is the difference between tactical and strategic ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #41
Is there a recommended framework for aligning strategy with performance ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #42
Does this question of strategy and projects differ in large organizations
versus start-ups ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #43
Where have you seen project management efforts fail during
strategic initiatives ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #44
Please explain your experience in expressing the value of PM's to upper
management.
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #45
Project Management in the Federal Government
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #46
Project with PMO role in it, and without
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #47
What mechanisms do you recommend to address outcomes when project managers are contractors and no
longer at the company ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #48
Share your few thoughts on best business practices for Global Business
Management
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #49
Should each project management team possess own strategy?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #50
Should project strategy be dictated by the shareholders or recommended by
the project manager ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #51
Should a strategy be bottom up or top down ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #52
Since many functions tend to become siloed over time, what steps can a
Project Manager take to insert themselves into the strategy
conversation ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #53
When would a project be chartered that does not align with the strategy
and why ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #54
What are common techniques to align PMO objectives with corporate
strategies ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #55
What are some techniques to verify strategic and project alignment ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #56
What are some ways to communicate that projects are not aligned properly
to affect change ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #57
What are successful efforts you have used to integrate project management
efforts into strategic development efforts ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #58
What are the major stumbling blocks to align strategy with project
management ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #59
What are the ramifications of strategic misalignment in project management ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #60
What are the ways that portfolio management aligns company's project
management practices with its corporate objectives ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #61
What are ways to view a list of strategic initiatives ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #62
What characteristics needed of a PMO leader ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
Question #63
What is the best example of a project well aligned with strategy that you have led? How did that alignment
affect the project outcome ?
15
PMI – Project Management Institute
Linkedin.com/in/jonathandonadoJonathan Donado
15
Let’s stay in touch
Linkedin.com/in/jonathandonado
twitter.com/donadosays
Jonathan Donado
Bilingual senior general management executive with expertise in international business and
Mergers & Acquisitions (M&A).
www.branded.me/jonathandonado