Streamlining SAP HCM
Wednesday 27 June 2012 11am – US (Eastern)
4pm – UK
5pm – CET
Webcast: Online HR form processing in SAP just got even easier
House-keeping
Blue square button = toggle
full screen mode
Phones lines are muted to
reduce background noise
Screen content may lag
audio by a few seconds
We’ll answer questions at the
end. But please ask via the
‘Type Your Question Here’
box as they come to mind
A two minute survey will
appear at the end. Please let
us know your feedback.
Damian Williams
VP for tHRive
Today’s Presenters
Tom Hallewell
Chief Architect, tHRive
Nina Oddo
VP, Service Delivery
Brandon Webb
Senior Applications Engineer
Accredited SAP HCM Implementation Partner
Expertise in HR, Payroll, Talent, Self Services
Global
ROC & tHRive
SAP HCM Solution Suite for Streamlining HR
operations
tHRive – Streamlining SAP HCM
HCM Admin Console Fully configurable web-
based utility for HR
administrators
Mobile HCM Employee Self
Services delivered
via an iPhone app
Self Service HCM
Ready-to-run Self Service applications
Performance & Goals Performance, talent,
goals & development in
a single application
HR Service Center *
Service request
processing for
employee issue
resolution
On Boarding Manage complex on and off
boarding processes across
multiple departments
* In development
HCM Forms Configurable online
forms for HR
processes
Make the most of SAP
Route flow of data and attachments between users (workflow via SAP Org Structure) Validate data to SAP tables / infotypes at all times Access existing SAP business logic Dynamically build forms according to data entered and user role Integrate data to/from SAP infotypes without developing custom web services Track & audit processes, auto-alerts & escalations Report on processes (e.g. status, duration) via available SAP BI infocubes Control all access to data (including attachments) through SAP authorizations But…
Utilise the SAP HCM Process & Forms Framework to:
…without tHRive HCM Forms
Expensive to buy Complicated and costly to deploy
and maintain Not mobile compatible
The User Interface for the SAP HCM Process & Forms Framework is
Adobe Interactive Forms.
Which is:
Leaving customers with no real cost effective solution for deploying complex processes (such as transfers)
tHRive HCM Forms - Advantages
UI options (ABAP Webdynpro/ Javascript) Drag & Drop design Mobile ready 35 ready-to-run catalog processes Workflow Wizard Service Library Dynamic action parser Service Wrapper Launch from SAP VSN by Nakisa No add-on technology required Faster performance
tHRive HCM Forms leverages all the power of the HCM Process &
Form framework and makes it easy to deploy:
Advantages:
RESULT = much lower deployment costs AND the business can deploy
any colour available
Process Flow Illustration
1. HR enters new employee in Form 1
2. Automated infotype update
3. Line Manager records IT & Facilities needs in Form 1
4. Facilities receives checklist (Form 2)
5. Automated Infotype update
6. Triggers interface to other systems
7. IT receives checklist (Form 3)
8. Automated infotype update
9. Email to new employee with logon details
Efficiency / Cost Reductions
Reduction in overall HR cycle times
No re-keying of data
Data validation at source; reduced error
correction time and payroll impact
Reduced management follow up time
(alerts & auto escalations)
Reduced paper handling, postage and
storage costs
On-going Improvement
KPI metrics & trends
Exception based reporting
Compliance
Audit approval logs
Full process tracking & exception reporting
Secure document access control
Improved process adherence
Leverage SAP Authorisation control
Ease of Adoption
Simple to use
Consistent with Self Service user interface
Sustainability
Eliminate paperwork
Support remote access / mobile operations
Business Benefits
tHRive HCM Forms Demonstration
tHRive HCM Forms Features
Deploy complex multi-step and multi-user online form based processes (e.g. hiring, transfers)
Streamline HR admin or service center operations (remove all re-keying of data)
Pre-built process catalog with process flows Triggered by all users types, with bulk processing Data validated on entry, auto-updates SAP
infotypes on completion Single or multi-level approval processing via SAP
workflow, compliance tracking KPI & status reports, identify improvement areas 100% SAP Webdynpro, utilize SAP authorizations Electronic attachments, search, save drafts Simple to create and change (training provided)
Configurable utility for automating & streamlining all your manual
HR ‘form’ based processes.
Click image to watch video
Moving HR processes fully online
offers huge efficiency gains and cost
savings
Organisation related
Position Maintenance
Job Maintenance
Org Unit Maintenance
Job Requisition
Position create / hiring
combo
Employee related
One step hiring
Multi-step hiring (with
payroll option)
Off Boarding
Transfer (in country)
International Transfer
Promotion
Pre-delivered Process Catalogue
Employee related
Change of Pay Rate
Change of Pay Scale
Special payment request
Overtime recording
Working time change
Probation review
Grievance
Disciplinary
Exit interview
Voluntary Termination
Involuntary Termination
Tuition reimbursement
Loan request
tHRive HCM Forms – Process Catalogue
Employee related
Change of address
Change of address (US)
Contract change
Unplanned absence
Maternity (UK)
Flexible working req (UK)
Sickness / Return to work
Leave of Absence
Return from leave of
absence
Contractor Hiring
Contractor Termination
Contractor to Permanent
Existing SAP Technology Steelcase Background
Global, publicly traded company leading the industry with a
comprehensive portfolio of workplace products, furnishings and
services
Mature SAP user, currently on ERP6 Enhancement Pack 5
Decentralized Self Service HCM environment running in SAP
Portal
Steelcase needed a solution that could easily handle electronic
attachments and multiple workflow steps over long periods,
whilst integrating easily and consistently into the existing
Steelcase HCM Self Service environment.
Brandon Webb , Senior Applications Engineer -
youtube.com/webbprofessor, was tasked with finding one.
$2.4 billion
revenue
10,000
employees globally
Based in Grand
Rapids, Michigan
Existing SAP Technology Steelcase Technology Choice
Business benefits
1. Reduction of manual administration
2. Elimination of associated payroll errors
3. Compliance benefits
4. Reduced processing time
5. Environment (less paperwork)
6. Reporting capability
7. Data security
Factors leading to technology decision
Leveraging Process & Forms framework to
update SAP infotypes without bespoke
integration
Easy to deploy and extend to other processes
in the future
Consistent user interface (Webdynpro) with Self
Services making life easier for users
Overall value for money
Process 1: Tuition Fee Reimbursement
Strong training culture permits employees to reclaim tuition
fees for external training. Solution to cater for long workflow
periods and attachments.
Process 2: Job Requisition
Standard e-rec requisition object created via synchronous
RFC call to SAP E-Recruitment system (on separate
instance).
Deployment Timeframes
Day 1 - Catalog tHRive HCM Form installed,
ready for testing (or adjusting to client needs)
Start 1 month 2 months
Multiple processes
Multiple countries
1 process
1 country
3 months
Typical Deployment Activities
- Design (depends on level of re-engineering) 1 - 2 weeks
- Deployment 4 - 6 weeks
4 months
Robust SAP Security
You can rely fully on SAP’s robust native security
All form rendering and processing uses
ABAP Webdynpro
Work item handling uses Universal
Worklist (optional usage)
Launch, monitoring & reporting use Portal
iViews
All Portal iView execution controlled by
Portal permissions
All data read/write and all form/process
access controlled via SAP authorizations
tHRive HCM Forms only uses native SAP technologies.
Solution Pricing
Price determined by number of
employees in organisation
Deploy ‘unrestricted’ full process
catalogue or just your process selection
Subscription or purchase price model
Volume discounts applied
20% annual maintenance fees
Less than $5 per employee (purchase)
for a 10,000 employee organisation
Simple & flexible
$
tHRive – Streamlining SAP HCM
100% SAP No add-ons
Highly Usable Ease of Adoption => ROI
Rapid Deployment Early Time to Benefit
Clear Business Benefits Efficiency, Compliance, Engagement
Flexible & Fully Configurable Customers can deploy with minimal training
Streamlining SAP HCM
For further information…
Please contact:
Nina Oddo
+1 425 220 3875
Damian Williams
+44 7771 790811
Or your local ROC Consulting Organization