Solicitation Number RFP 63-0037 Page | 1 072018 (JMK) STREET LIGHT MAINTENANCE SERVICES Request for Proposals (RFP) RFP-0037 Schedule ACTIVITY (All times are local Phoenix time) DATE Issue RFP 8/23/2018 Pre-Proposal Meeting at 10:00 a.m. 8/29/2018 Submittal of Written Questions by 4:00 p.m. 9/04/2018 Responses to Written Questions 9/07/2018 Proposal Submittal by 4:00 p.m. 9/20/2018 Short Listing and Proposer Interviews, if applicable 10/17/2018 Award Recommendation to Phoenix City Council 12/12/2018 Submit proposals and requests for alternate formats to: Melodie Mendivil, Procurement Officer City of Phoenix Street Transportation Department 200 W Washington Street, 5 th Floor Phoenix, Arizona 85003 Telephone: (602) 262-6682 (7-1-1 Friendly) [email protected]Date posted on website: 8/23/2018 This RFP does not commit the City to award any agreement. All dates subject to change.
Transcript
Solicitation Number RFP 63-0037 Page | 1 072018 (JMK)
STREET LIGHT MAINTENANCE SERVICES
Request for Proposals (RFP) RFP-0037
Schedule
ACTIVITY (All times are local Phoenix time) DATE
Issue RFP 8/23/2018 Pre-Proposal Meeting at 10:00 a.m. 8/29/2018
Submittal of Written Questions by 4:00 p.m. 9/04/2018 Responses to Written Questions 9/07/2018 Proposal Submittal by 4:00 p.m. 9/20/2018
Short Listing and Proposer Interviews, if applicable 10/17/2018 Award Recommendation to Phoenix City Council 12/12/2018
Submit proposals and requests for alternate formats to: Melodie Mendivil, Procurement Officer
City of Phoenix Street Transportation Department 200 W Washington Street, 5th Floor
26. EVALUATION OF COMPETITIVE SEALED OFFERS: ............................ 17
27. DETERMINING RESPONSIVENESS AND RESPONSIBILITY: ............... 17
28. DETAILED EVALUATION OF OFFERS AND DETERMINATION OF COMPETITIVE RANGE: ..................................................................................... 18
29. OFFERS NOT WITHIN THE COMPETITIVE RANGE: ............................. 18
30. DISCUSSIONS WITH OFFERORS IN THE COMPETITIVE RANGE: ...... 18
31. BEST AND FINAL OFFERS (BAFO): ....................................................... 19
EXHIBIT A – SCOPE OF WORK ........................................................................ 42
EXHIBIT B – FEE SCHEDULE ........................................................................... 49
EXHIBIT C - INDEMNIFICATION & INSURANCE REQUIREMENTS ............... 50
EXHIBIT D - CONTRACTOR’S INSURANCE CERTIFICATE ........................... 54
EXHIBIT E - SUPPLEMENTAL TERMS AND CONDITIONS ............................ 55
EXHIBIT F – APS STREETLIGHT SPECS AND DRAWINGS AND OTHER DETAILS ............................................................................................................. 56
TABLE OF CONTENTS CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 5 072018 (JMK)
Solicitation Number RFP 63-0037 Page | 6 072018 (JMK)
RFP PROCESS 1. INSTRUCTIONS:
The City of Phoenix Street Transportation Department is seeking up to TWO qualified Contractors, that are registered with the State of Arizona, to provide Streetlight Maintenance and related design services, as needed. Contractor will provide a variety of streetlight services on a routine, non-routine and “on call” basis within the public right-of-way and locations identified by the City’s Traffic Signal Construction Supervisor or designated alternate staff member. The contractor will be required to provide a 24/7/365 call center and a secured GIS web-based portal database that will have a log of all calls, actions taken and materials and labor expended including time date stamp. The Contractor shall provide all required material, equipment, transportation and services necessary for the complete installation, operation and maintenance of approximately 93,000 LED fixtures and an additional 3,600 streetlights (decorative and specialty) located within the Arizona Public Service (APS) and Salt River Project (SRP) area of the City of Phoenix. Most of the 93,000 LED fixtures were recently installed (or will be installed by February 2019) with the citywide LED conversion and have a full 10-year warranty maintenance (including labor and materials including complete fixture and photocell) provided by an independent contractor working for the City. Maintenance of luminaires installed on City traffic signal poles is not included in this Contract.
2. MINIMUM QUALIFICATIONS:
Each Contractor must demonstrate in its proposal that it meets the minimum qualifications or its proposal will be disqualified as non-responsive. The Contractor shall demonstrate at least one qualified streetlight technician
with at least five years of experience of streetlight installation and maintenance performing field assignments.
3. AGREEMENT TERM AND CONTRACTUAL RELATIONSHIP:
Contractors are responsible for reading the agreement and submitting any questions about it in accordance with the process listed in this agreement. By submitting a proposal, each Contractor agrees it will be bound by the agreement. The City anticipates a three-year term with one optional two-year extension, upon written agreement. Notwithstanding the foregoing, this Agreement will terminate upon the earliest occurrence of any of the following: reaching the end of the term and any extensions exercised as set forth
above; completing the services set forth in the Scope of Work (the “Services”);
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payment of the maximum compensation under this Agreement; or termination pursuant to the provisions of this Agreement.
4. NON-MANDATORY PRE-PROPOSAL MEETING: Contractors may attend the non-mandatory pre-proposal meeting at the date and time listed on page one in the training conference room on the 9th floor of City Hall, 200 West Washington Street, Phoenix, AZ 85003. Contractors may call (888) 204-5984, Access code:1121330 to attend the meeting via teleconference.
5. SCOPE OF WORK AND SPECIAL TERMS AND CONDITIONS:
Contractor will provide consulting services that will be in accordance with the Scope of Work as set forth in Exhibit A, which may be supplemented with additional detail from time to time during the term of the Agreement, and that are satisfactory to the City. In performing these services, Contractor will also specifically comply with the applicable Supplemental Terms and Conditions that are set forth in Exhibit E. Contractor will provide monthly progress reports in conjunction with the monthly invoice to Christopher Holland, Traffic Signal Construction Supervisor or his designated alternate. Contractor must possess all required certifications required by both APS and SRP to work live on their circuits at the point of attachment.
6. CITY’S VENDOR SELF-REGISTRATION AND NOTIFICATION: Vendors must be registered in the City’s eProcurement Self-Registration System at https://www.phoenix.gov/financesite/Pages/EProc-help.aspx in order to respond to solicitations and access procurement information. The City may, at its sole discretion, reject any offer from a Contractor who has not registered in the City’s eProcurement system.
7. PREPARATION OF OFFER:
7.1. All forms provided must be completed and submitted with your offer. The signed and completed Solicitation Disclosure form must be included or your offer may be deemed non-responsive.
7.3. It is permissible to copy Submittal forms if necessary. Erasures, interlineations,
or other modifications of your offer must be initialed in original ink by the authorized person signing the offer. No offer will be altered, amended or withdrawn after the specified offer due date and time. The City is not responsible for Contractor’s errors or omissions.
7.4. All time periods stated as a number of days will be calendar days.
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7.5. It is the responsibility of all Contractors to examine the entire solicitation and
seek clarification of any requirement that may not be clear and to check all responses for accuracy before submitting an offer. Negligence in preparing an offer confers no right of withdrawal after due date and time. Contractors are strongly encouraged to:
7.6. Consider applicable laws and/or economic conditions that may affect cost, progress, performance, or furnishing of the products or services.
7.7. Study and carefully correlate Contractor’s knowledge and observations with the solicitation and other related data.
7.8. Promptly notify the City of all conflicts, errors, ambiguities, or discrepancies which Contractor has discovered in or between the solicitation and such other related documents.
7.9. The City does not reimburse the cost of developing, presenting or providing
any response to this solicitation. Offers submitted for consideration should be prepared simply and economically, providing adequate information in a straightforward and concise manner. The Contractor is responsible for all costs incurred in responding to this solicitation. All materials and documents submitted in response to this solicitation become the property of the City and will not be returned.
8. EXCEPTIONS:
Contractor must not take any exceptions to any terms, conditions or material requirements of this solicitation. Offers submitted with exceptions will be deemed non-responsive and disqualified from further consideration. Contractors must conform to all the requirements specified in the solicitation. The City encourages Contractors to ask the procurement officer questions rather than including exception in their Offer.
9. INQUIRIES:
All questions that arise relating to this solicitation should be directed to the procurement officer on the solicitation cover page. To be considered, written inquiries must be received at the address on the cover page by the submittal time. Written inquiries may be emailed to the address on the cover page. Inquiries received will then be answered in an addendum. No informal contact initiated by Contractors on the proposed service will be allowed with members of City’s staff from date of distribution of this solicitation until after the closing date and time for the submission of offers. All questions
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concerning or issues related to this solicitation must be presented in writing.
10. ADDENDA: The City of Phoenix will not be responsible for any oral instructions made by any employees or officers of the City of Phoenix in regard to the offering instructions, plans, drawings, specifications, or contract documents. Any changes to the plans, drawings and specifications will be in the form of an addendum. The Contractor must acknowledge receipt of any/all addendum by signing and returning the addenda document with the offer submittal.
11. LICENSES:
If required by law for the operation of the business or work related to this Offer, Contractor must possess all valid certifications and/or licenses as required by federal, state or local laws at the time of submittal.
12. CERTIFICATION:
By signature in the offer section of the Affidavit page, Contractor certifies: The submission of the offer did not involve collusion or other anti-competitive
practices. The Contractor must not discriminate against any employee, or applicant
for employment in violation of Federal or State Law. The Contractor has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted offer.
13. SUBMISSION OF OFFER:
Offers must be in possession of the Department on or prior to the exact time and date indicated in the Schedule of Events on the cover page. Late offers will not be considered. The prevailing clock will be the Department clock. Offers must be submitted in a sealed envelope and the following information should be noted on the outside of the envelope: Contractor’s Name Contractor’s Address (as shown on the Affidavit Page) Solicitation Number Solicitation Title All offers must be completed in ink or typewritten. Include the number of copies that are required as indicated in the Submittal section.
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14. WITHDRAWAL OF OFFER: At any time prior to the solicitation due date and time, a Contractor (or designated representative) may withdraw the offer by submitting a request in writing and signed by a duly authorized representative. Facsimiles, telegraphic or mailgram withdrawals will not be considered. Withdrawals may not be made after the proposal due date.
15. OFFER RESULTS:
Offers will be opened on the offer due date, time and location indicated in the Schedule of Events. Offers and other information received in response to the solicitation will be shown only to authorized City personnel having a legitimate interest in them or persons assisting the City in the evaluation. Offers are not available for public inspection until after the City has posted the award recommendation on the City’s website.
16. AWARD OF CONTRACT: The Contractor(s) whose proposal(s) receives the highest score(s) will be recommended for the contract award. All timely proposals will be reviewed to determine whether the minimal qualification requirements have been met. Proposals that do not meet all qualification requirements will be considered non-responsive and will be rejected. Each Proposal has two parts: a Technical component and a Price component. Each proposal will be evaluated on its technical merits by a panel of reviewers that will score the proposals on a score of 100 points as defined below. The Procurement Officer will open the Price Proposal (submitted in a separate sealed envelope) once the evaluation panel has completed the technical scores (points assigned defined below). The price component score (50 point max) will be added to the technical score, and not included in the evaluations, to arrive at a combined score to select recommended Offerors for award. The first step of this two-step process by which the Contractor will be selected is a qualification based technical process based upon the following criteria:
A. Technical Proposal Criteria
General Information 15 points Experience and Qualifications of the firm 25 points Experience of key personnel to be assigned 20 points Approach to performing the required services 30 points Overall evaluation of the firm 10 points
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100 points B. General Information (15 points) 1. Provide a general description of the firm that is proposing to provide the
requested services under the Job Order Contract. 2. Provide the following information:
a. List the Arizona licenses held by the firm and the key personnel who will be assigned to this project. Provide the contractor license number. Reference the appropriate licenses held. To be considered for this project, the contractor must hold and Arizona A, A-17, C-11 or KA Contractor license or equivalent from the Arizona Registrar of Contractors within 30 days of contract award.
b. Identify the location of the firm’s principal office, the home office (key staff on this project), and the field office from which maintenance crews are dispatched.
c. Identify any contract or subcontract held by the firm or officers of the firm, which has been terminated within the last five years. Identify any claims arising from a contract which resulted in litigation or arbitration within the last three years. Briefly describe the circumstances and outcomes.
d. Provide an organizational chart showing the qualifying contractor, and the contractor’s key personnel down to the superintendent level. If a specific contractor will be utilized for all work of a certain type include information on the subcontractor. (The organizational chart is included in the page limitation).
C. Experience and Qualifications of the firm (25 points) 1. Identify at least three comparable projects in which the firm played a major
role. The projects listed should show the breath of the firm’s experience and demonstrated capabilities and show the experience in managing multiple trade subcontractors, vendors, and suppliers. For each comparable project identified provide:
a. Description of the project b. Role of the firm either as prime or subcontractor c. Project’s cost d. Service/Construction dates (identify if this is phased construction) e. Project Owner f. Reference Information (two current names with telephone numbers
per project) 2. List all City of Phoenix projects by name only where the firm provided
services similar to what is being requested in this proposal in the last five years - either completed or ongoing.
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D. Experience of key personnel to be assigned (20 points) 1. For each key person identified, list their length of time with the firm and at
least two (2) comparable projects in which they have played a primary role. If a project selected for a key person is the same as one selected for the firm, provide just the project name and role of the key person. For other projects include the following: a. Description of Project b. Role of the person c. Projects cost d. Service/Construction dates e. Project Owner f. Reference Information two (2) current names with telephone numbers per
project. 2. List any proposed subcontractors, including key staff names and the
experience and qualifications of these individuals. 3. List employees with their certifications they possess that will allow them to
work on a live Utility Company circuit at the point of attachment in accordance with Utility Company requirements.
E. Approach to performing the required services (30 points) 1. Describe the firm’s project management approach including its perspective
and experience on partnering, quality control, project scheduling, claims, dispute resolution, changes in the scope of work and construction safety.
2. Describe systems used for planning, project engineering, and scheduling, estimating and managing services and construction being provided.
3. Describe how the firm would provide a web based portal database that can be queried for all construction and maintenance activities by pole number/ location.
4. Provide a proposed subcontractor selection plan. The selection plan must select subcontractors based on qualifications alone or on a combination of qualifications and price and shall not select subcontractors based on price alone. Describe how you intend to implement this subcontractor selection plan. Discuss the benefit that your subcontractor selection plan provides to the project.
5. Provide several examples as what you would propose as potential design and/or value added services.
F. Overall evaluation of the firm (10 points) Overall evaluation of the firm’s capability to provide the required services as determined by the selection panel members. No additional submittal response is
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required.
G. Price Proposal Criteria
The Contractor shall be paid for services rendered based on unit prices for work performed at a job site as provided in the scope of work. Administrative costs such as for a call center and recordkeeping services are borne under a single monthly unit cost. Complete the FEE SCHEDULE for both the unit costs and extended price, with a Sum at the bottom. The FEE SCHEDULE will become Exhibit B in the document. The total cost generated at the bottom of the copy of the price proposal based on the unit costs times anticipated quantities will determine the total cost used for evaluation purposes.
The price proposal criteria will be based on a proportion of the Proposer’s overall price proposal cost to the apparent low bidder’s overall price proposal cost. The low bidder will receive the full 50 points for the price component. The remaining proposals will receive a total price score equal to low bid divided by proposer bid times the total of 50 points.
17. CITY’S RIGHT TO DISQUALIFY FOR CONFLICT OF INTEREST:
The City reserves the right to disqualify any Contractor on the basis of any real or apparent conflict of interest that is disclosed by the offer submitted or any other data available to the City. This disqualification is at the sole discretion of the City. Any Contractor submitting an offer herein waives any right to object now or at any future time, before any body or agency, including but not limited to, the City Council of the City of Phoenix or any court.
18. SOLICITATION TRANSPARENCY POLICY: 18.1 Commencing on the date and time a solicitation is published, potential or
actual offerors or respondents(including their representatives) shall only discuss matters associated with the solicitation with the Mayor, any members of City Council, the City Manager, any Deputy City Manager, or any department director directly associated with the solicitation (including in each case their assigned staff, except for the designated procurement officer) at a public meeting, posted under Arizona Statutes, until the resulting contract(s) are awarded to all offers or responses are rejected and the solicitation is cancelled without any announcement by the Procurement Officer of the City’s intent to reissue the same or similar solicitation. As long as the solicitation is not discussed, Offerors may continue to conduct
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business with the City and discuss business that is unrelated to the solicitation with the City staff who is not involved in the selection process.
18.2 Offerors may discuss their proposal or the solicitation with the Mayor or one or more members of the Phoenix City Council, provided such meetings are scheduled through the Procurement Officer, and are posted as open meetings with the City Clerk at least 24 hours prior to the scheduled meetings. The City Clerk will be responsible for posting the meetings. The posted notice shall identify the participants and the subject matter, as well as invite the public to participate.
18.3 With respect to the selection of the successful Offerors, the City Manager and/or City Manager's Office will continue the past practice of exerting no undue influence on the process. In all solicitations of bids and proposals, any direction on the selection from the City Manager and/or City Manager's Office and Department Head (or representative) to the proposal review panel or selecting authority must be provided in writing to all prospective Offerors.
18.4 This policy is intended to create a level playing field for all Offerors, assure that contracts are awarded in public, and protect the integrity of the selection process. PROPOSERS THAT VIOLATE THIS POLICY SHALL BE DISQUALIFIED. After official Notice is received by the City for disqualification, the Proposer may follow the Protest process, unless the Solicitation is cancelled without notice of intent to re-issue.
18.5 “To discuss” means any contact by the proposer, regardless of whether the City responds to the contact. Offerors that violate this policy shall be disqualified until the resulting contract(s) are awarded, or all offers or responses are rejected and the solicitation is cancelled without any announcement by the Procurement Officer of the City’s intent to reissue the same or a similar solicitation. The City interprets the policy as continuing through a cancellation of a solicitation until Council award of the contract, as long as the City cancels with a statement that the City will rebid the solicitation.
19. PROTEST PROCESS:
19.1. Contractor may protest the contents of a solicitation no later than seven days before the solicitation deadline when the protest is based on an apparent alleged mistake, impropriety or defect in the solicitation. Protests filed regarding the solicitation may be addressed by an amendment to the solicitation or denied by the City. If denied, the opening and award will proceed unless the City determines that it is in the City’s best interests to set new deadlines, amend the solicitation, cancel or re-bid.
19.2. Therefore, unless otherwise notified by a formal amendment, the Protester
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must adhere to all solicitation dates and deadlines, including timely filing of an offer, regardless of filing a protest.
19.3. Contractor may protest an adverse determination issued by the City regarding responsibility and responsiveness, within seven days of the date the Contractor was notified of the adverse determination.
19.4. Contractor may protest an award recommendation if the Contractor can establish that it had a substantial chance of being awarded the contract and will be harmed by the recommended award. The City will post recommendations to award the contract(s) to a particular Contractor on the City’s website. Contractor must submit award protests within seven days after the posting of the award recommendation, with exceptions only for good cause shown, within the City’s full and final discretion.
19.5. All protests will be in writing, filed with the Procurement Officer identified in the solicitation, and include the following: Identification of the solicitation number; The name, address and telephone number of the protester A detailed statement describing the legal and factual grounds for the
protest, including copies of relevant documents; The form of relief requested; and The signature of the protester or its authorized representative.
19.6. The Procurement Officer will render a written decision within a reasonable period after the protest is filed. The City will not request City Council authorization to award the contract until the protest process is complete. All protests and appeals must be submitted in accordance with the City’s Procurement Code, (Phoenix City Code, Ch. 43), and administrative regulations and any protests or appeals not submitted within the time requirements will not be considered.
20. PUBLIC RECORD:
All Offers submitted in response to this invitation will become the property of the City and become a matter of public record available for review pursuant to Arizona State law. If a Contractor believes that a specific section of its Offer response is confidential, the Contractor will isolate the pages marked confidential in a specific and clearly labeled section of its Offer response. A Contractor may request specific information contained within its Offer is treated by the Procurement Officer as confidential provided the Contractor clearly labels the information “confidential.” To the extent necessary for the evaluation process, information marked as “confidential” will not be treated as confidential. Once the procurement file becomes available for public inspection, the Procurement Officer will not make any information identified by the Contractors as
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“confidential” available to the public unless necessary to support the evaluation process or if specifically requested in accordance with applicable public records law. When a public records request for such information is received, the Procurement Officer will notify a Contractor in writing of any request to view any portion of its Offer marked “confidential.” The Contractor will have the time set forth in the notice to obtain a court order enjoining such disclosure. If the Contractor does not provide the Procurement Officer with a court order enjoining release of the information during the designated time, the Procurement Officer will make the information requested available for inspection.
21. LATE OFFERS:
Late Offers must be rejected, except for good cause. If a late Offer is submitted, the Department will document the date and time of the submittal of the late Offer, keep the Offer and notify the Contractor that its Offer was disqualified for being a late Offer.
22. RIGHT TO DISQUALIFY:
The City reserves the right to disqualify any Contractor who fails to provide information or data requested or who provides materially inaccurate or misleading information or data. The City further reserves the right to disqualify any Contractor on the basis of any real or apparent conflict of interest that is disclosed by the Contractor submitted or any other data or information available to the City. This disqualification is at the sole discretion of the City. By submission of a solicitation response, the Contractor waives any right to object now or at any future time, before any agency or body including, but not limited to, the City Council of the City or any court as to the exercise by the City of such right to disqualify or as to any disqualification by reason of real or apparent conflict of interest determined by the City. The City reserves the right to replace the disqualified Contractor.
23. STATEMENT OF BONDING ABILITY:
Offerors must submit a letter from a bonding or insurance company stating that the Offeror can qualify for and procure the performance and/or payment surety required in this solicitation. Submittals received without the required statement of ability to secure a performance or payment surety may be considered as non-responsive. Offerors anticipating the submittal of a cash surety in lieu of a bond should submit a statement notifying the City.
24. PERFORMANCE BOND: A performance surety in the amount of 10% of the total contract amount shall be provided by the Contractor immediately after notice of award. The City of
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Phoenix will not issue a written purchase order or give notice to proceed in any form until the surety is received by the Procurement Officer. The performance surety must be in the form of a bond, cashier's check, certified check or money order. Personal or company checks are not acceptable unless certified. If surety is in the form of a bond, the company issuing the surety must be authorized by the Insurance Department of Arizona to transact business in the State of Arizona or be named on the approved listing of non-admitted companies. A Certificate of Deposit (CD) issued by a local Phoenix bank may also be used as a form of surety provided that the CD is issued jointly in the name of the City of Phoenix and the Contractor, and that the Contractor endorses the CD over to the City at the beginning of the contract period. Interest earnings from the CD can be retained by the Contractor.
25. MULTIPLE AWARDS: The City reserves the right to award to more than one contractor. The City’s decision to utilize multiple contractors will be final and conclusive.
26. EVALUATION OF COMPETITIVE SEALED OFFERS: The City will use its discretion in applying the following processes to this solicitation. Any ties in scoring will be resolved with a best and final price request and the lowest price will prevail.
27. DETERMINING RESPONSIVENESS AND RESPONSIBILITY:
A. Offers will be reviewed for documentation of minimum qualifications, completeness, and compliance with the Solicitation requirements. The City reserves sole discretion to determine responsiveness and responsibility.
B. Responsiveness: Nonresponsive Offers will not be considered in the evaluation process. The solicitation states criteria that determine responsiveness, and the solicitation includes terms and conditions that if included or excluded from Offers (as the case may be) will render an Offer nonresponsive.
C. Exceptions, conditions, reservations, or understandings are presumed to be unacceptable, and an Offer that includes unacceptable exceptions, conditions, reservations, or understandings may be rejected as nonresponsive. Alternatively, the City in its sole discretion may instruct in writing that any Offeror remove the conditions, exceptions, reservations or understandings. If the Offeror fails to do so in writing, the City may determine the Offer to be nonresponsive.
D. Responsibility: To obtain true economy, the City must conduct solicitations to minimize the possibility of a subsequent default by the contractor, late deliveries, or other unsatisfactory performance that may result in
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additional administrative costs. It is important that the Offeror be a responsible contractor. Responsibility includes the Offeror’s integrity, skill, capacity, experience, and facilities for conducting the work to be performed.
E. The Procurement Officer, in consultation with legal counsel, will review each Offer to determine if the Offeror is responsible. The City’s determination as to whether an Offeror is responsible will be based on the information furnished by the Offeror, interviews (if any), any information at the City’s request, information in any best and final offer, and information received from Offeror’s references, including information about Offeror’s past history, terminations for convenience or cause, contract breach lawsuits or notices of claim and any other sources the City deems appropriate. Award of the Contract resulting from the Solicitation will not be made until any necessary investigation, which each Offeror agrees to permit by submitting its Offer, is made by the City as it deems necessary. A review of responsibility may occur up to contract award.
F. The Offeror’s unreasonable failure to promptly supply information in connection with an inquiry with respect to responsibility may be grounds for a determination of non-responsibility with respect to such Offeror.
28. DETAILED EVALUATION OF OFFERS AND DETERMINATION OF
COMPETITIVE RANGE: During deliberations, the Evaluation Panel will reach a consensus score for each evaluation criterion except price. The Procurement Officer will score the price, which will be added to the overall consensus score. The overall consensus scores will determine the Offerors’ rankings and which Offers are within the Competitive Range, when appropriate.
29. OFFERS NOT WITHIN THE COMPETITIVE RANGE: The City may notify Offerors of Offers that the City determined are not in the Competitive Range.
30. DISCUSSIONS WITH OFFERORS IN THE COMPETITIVE RANGE: A. The City will notify each Offeror whose Offer is in the Competitive Range
or made the ‘short list’ and provide in writing any questions or requests for clarification to the Offeror. Each Offeror so notified may be interviewed by the City and asked to discuss answers to written or oral questions or provide clarifications to any facet of its Offer. The Offerors in the competitive range may be required to provide a demonstration of their product.
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B. Demonstrations - Offerors in the competitive range may be invited to construct a hands-on sample or presentation of their solution at the City of Phoenix. In addition, each finalist may prepare and deliver a presentation of their proposed solution based on the script developed by the evaluation panel. The City may also require a hands-on lab demonstration designed specifically for the evaluation panel. The results of the surveys will be tabulated and delivered to the evaluation team for the final review and solution selection session(s).
C. If an Offer in the Competitive Range contains conditions, exceptions, reservations or understandings to or about any Contract or Solicitation requirement, the City may discuss or negotiate the conditions, exceptions, reservations or understandings during these meetings. But the City in its sole discretion may reject any and all conditions, exceptions, reservations and understandings, and the City may instruct any Offeror to remove the conditions, exceptions, reservations or understandings. If the Offeror fails to do so, the City may determine the Offer is nonresponsive, and the City may revoke its determination that the Offer is in the Competitive Range.
D. To the fullest extent permitted by law, the City will not provide any information, financial or otherwise, to any Offeror about other Offers received in response to this solicitation. During discussions with Offerors in the Competitive Range, the City will not give Offerors specific prices or specific financial requirements that Offerors must meet to qualify for further consideration. The City may state that proposed prices are too high with respect to the marketplace or otherwise unacceptable. Offerors will not be told of their relative rankings before Contract award.
31. BEST AND FINAL OFFERS (BAFO):
A. A BAFO is an option available for negotiations. Each Offeror in the Competitive Range, which is determined in the City’s sole discretion, may be afforded the opportunity to amend its Offer and make one BAFO.
B. If an Offeror’s BAFO modifies its initial Offer, the modifications must be identified in the BAFO. The City will evaluate BAFOs based on the same requirements and criteria applicable to initial Offers. The City will adjust appropriately the initial scores for criteria that have been affected by Offer modifications made by a BAFO. Based on the criteria defined in the solicitation as weighted, the City will then perform final scoring and prepare final rankings.
C. The Evaluation Panel will recommend the Offer that is the best value and most advantageous to the City based on the evaluation criteria.
D. The City reserves the right to make an award to an Offeror whose Offer is the highest rated, best value, and most advantageous to the City based on
SECTION I – INSTRUCTIONS
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the evaluation criteria, without conducting written or oral discussions with any Offeror, without negotiations, and without soliciting BAFOs.
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SERVICES AGREEMENT
BETWEEN
THE CITY OF PHOENIX
INSERT LEGAL NAME OF CONTRACTOR HERE
This AGREEMENT is made and entered into this First day of January, 2019, (“the Effective Date”), by and between the City of Phoenix, Arizona, a municipal corporation of the State of Arizona (hereinafter referred to as “City”) and insert legal name of Contractor here, insert state of corporation and correct business name – Corporation, LLC, (hereinafter referred to as “Contractor”).
It is agreed by and between the parties as follows:
1. TERM OF AGREEMENT:
1.1. This Agreement begins on the Effective Date in the introductory paragraph, and upon approval by the City, for a three-year term.
1.2. This Agreement will terminate upon the earliest occurrence of any of the following:
1.2.1. reaching the end of the term exercised as set forth in 1.1;
1.2.2. completing the services set forth in the Scope of Work attached as
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EXHIBIT A – SCOPE OF WORK
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EXHIBIT A – SCOPE OF WORK (the “Services”);
1.2.3. payment of the maximum compensation under Paragraph 2 of this Agreement; or
1.2.4. termination pursuant to the provisions of this Agreement.
2. PAYMENT:
2.1. The total amount to be remitted by the City to Contractor for all Services satisfactorily performed under this Agreement will not exceed $Enter amount per year. Under this Agreement, the City will pay for Services at the rate(s) specified in the EXHIBIT B – FEE SCHEDULE with no additional charges for overhead, benefits, local travel or administrative support. Payments will be made monthly for work performed and accepted at the unit costs provided. Contractor will submit monthly invoices on or before the 15th of every month for work performed the previous month. Each invoice will be accompanied with itemized receipts by location or work order. The invoice will be submitted free of mathematical errors and/or missing supporting documentation. All appropriate documentation will be provided that supports the charges reflected in the monthly invoice. Upon finding of an error and/or missing documentation, the City will return the invoice to the Contractor. Contractor will promptly resubmit the revised invoice to the City. Each revised invoice will document the date that the revised invoice is submitted to the City. Requests for payment must be submitted with documentation of dates and items provided in unit quantities consistent with the unit prices provided in the Price Proposal and a detailed description of the Services performed. Failure of City to identify an error does not waive any of the City’s rights.
Invoices will be submitted to: Street Transportation Department, Signal Shop, 2141 E. Jefferson St. Phoenix, AZ 85034.
3. SCOPE OF WORK AND SPECIAL TERMS AND CONDITIONS:
Contractor will provide consulting services that will be in accordance with the Scope of Work as set forth in
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EXHIBIT A – SCOPE OF WORK, which may be supplemented with additional detail from time to time during the term of the Agreement, and that are satisfactory to the City. In performing these services, Contractor will also specifically comply with the applicable Supplemental Terms and Conditions that are set forth in EXHIBIT E. Contractor will provide progress reports in conjunction with the monthly invoice.
4. INDEMNIFICATION AND INSURANCE REQUIREMENTS:
SEE EXHIBIT B – FEE SCHEDULE
SEE SECTION III – SUBMITTALS, FINAL FEE SCHEDULE TO BE INSERTED
HERE
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EXHIBIT C - INDEMNIFICATION & INSURANCE REQUIREMENTS
5.1. The parties agree that Contractor is providing the Services under this Agreement on a part-time and/or temporary basis and that the relationship created by this Agreement is that of independent contractors. Neither Contractor nor any of Contractor’s agents, employees or helpers will be deemed to be the employee, agent, or servant of the City. The City is only interested in the results obtained under this Agreement; the manner, means and mode of completing the same are under the sole control of Contractor.
5.2. This Agreement is not intended to constitute, create, give rise to, or otherwise recognize a joint venture, partnership or formal business association or organization of any kind, and the rights and obligations of the parties will be only those expressly set forth in this Agreement. The parties agree that no individual performing under this Agreement on behalf of Contractor will be considered a City employee, and that no rights of City Civil Service, City retirement or City personnel rules will accrue to such individual. Contractor will have total responsibility for all salaries, wages, bonuses, retirement, withholdings, worker’s compensation, other employee benefits, and all taxes and premiums appurtenant thereto concerning such individuals and will save and hold harmless the City with respect thereto.
6. LEGAL WORKER REQUIREMENTS:
6.1. The City is prohibited by Arizona Revised Statutes § 41-4401 from awarding an agreement to any Contractor who fails, or whose subcontractors fail, to comply with Arizona Revised Statutes § 23-214(A). Therefore, Contractor agrees that:
6.1.1. Contractor and each subcontractor it uses warrants their compliance with all federal immigration laws and regulations that relate to their employees and their compliance with Arizona Revised Statutes § 23-214, subsection A.
6.1.2. A breach of warranty herein will be deemed a material breach of the Agreement and is subject to penalties up to and including termination of the Agreement.
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6.1.3. The City retains the legal right to inspect the papers of the Contractor or subcontractor employee(s) who work(s) on this Agreement to ensure that Contractor or subcontractor is complying with the warranty herein.
7. CONFIDENTIALITY AND DATA SECURITY:
7.1. All data, regardless of form, including originals, images and reproductions, prepared by, obtained by, or transmitted to Contractor in connection with this Agreement is confidential, proprietary information owned by the City. Except as specifically provided in this Agreement, the Contractor will not disclose data generated in the performance of the Services to any third person without the prior written consent of the City Manager, or his/her designee.
7.2. Personal identifying information, financial account information, or restricted City information, whether electronic format or hard copy, must be secured and protected at all times to avoid unauthorized access. At a minimum, Contractor must encrypt and/or password protect electronic files. This includes data saved to laptop computers, computerized devices or removable storage devices. When personal identifying information, financial account information, or restricted City information, regardless of its format, is no longer necessary, the information must be redacted or destroyed through appropriate and secure methods that ensure the information cannot be viewed, accessed, or reconstructed.
7.3. In the event that data collected or obtained by the Contractor in connection with this Agreement is believed to have been compromised, Contractor will notify the City Privacy Officer immediately. Contractor agrees to reimburse the City for any costs incurred by the City to investigate potential breaches of this data and, where applicable, the cost of notifying individuals who may be impacted by the breach.
7.4. Contractor agrees that the requirements of this Section will be incorporated into all subcontractor/subcontractor agreements entered into by the Contractor. It is further agreed that a violation of this Section will be deemed to cause irreparable harm that justifies injunctive relief in court. A violation of this Section may result in immediate termination of this Agreement without notice.
7.5. The obligations of Contractor under this Section will survive the termination of this Agreement.
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8. CONTACTS WITH THIRD PARTIES:
8.1. Contractor or its subcontractors will not contact third parties to provide any information in connection to the Services provided under this Agreement without the prior written consent of the City. Should Contractor or its subcontractors be contacted by any person requesting information or requiring testimony relative to the Services provided under this Agreement or any other prior or existing Agreement with the City, Contractor or its subcontractors will promptly inform the City giving the particulars of the information sought and will not disclose such information or give such testimony without the written consent of the City or court order. The obligations of Contractor and its subcontractors under this Section will survive the termination of this Agreement.
8.2. Contractor agrees that the requirements of this Section will be incorporated into all subcontractor agreements entered into by the Contractor. It is further agreed that a violation of this Section will be deemed to cause irreparable harm that justifies injunctive relief in court. A violation of this Section may result in immediate termination of this Agreement without notice.
9. SBE/ DBE UTILIZATION:
The City extends to each individual, firm, vendor, supplier, contractor and subcontractor an equal economic opportunity to compete for City business and strongly encourages voluntary utilization of small and/or disadvantaged businesses to reflect both the industry and community ethnic composition. The use of such businesses is encouraged whenever practical.
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10. AUDIT/RECORDS:
10.1. The City reserves the right, at reasonable times, to audit Contractor’s books and records relative to the performance of service under this Agreement. All records pertaining to this Agreement will be kept on a generally accepted accounting basis for a period of five years following termination of the Agreement.
10.2. If, following an audit of this Agreement, the audit discloses the Contractor has provided false, misleading, or inaccurate cost and pricing data, and the cost discrepancies exceed 1% of the total Agreement billings, the Contractor will be liable for reimbursement of the reasonable, actual cost of the audit.
11. COMPLIANCE WITH LAWS:
Contractor will comply with all existing and subsequently enacted federal, state and local laws, ordinances, codes, and regulations that are, or become applicable to this Agreement. If a subsequently enacted law imposes substantial additional costs on Contractor, a request for an amendment may be submitted pursuant to this Agreement.
12. AMENDMENTS:
Whenever an addition, deletion or alteration to the Services described in
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EXHIBIT A – SCOPE OF WORK substantially changes the Scope of Work thereby materially increasing or decreasing the cost of performance, a supplemental agreement must first be approved in writing by the City and Contractor before such addition, deletion or alteration will be performed. Changes to the Services may be made and the compensation to be paid to Contractor may be adjusted by mutual agreement, but in no event may the compensation exceed the amount authorized without further written authorization. It is specifically understood and agreed that no claim for extra work done or materials furnished by Contractor will be allowed except as provided herein, nor will Contractor do any work or furnish any materials not covered by this Agreement unless first authorized in writing. Any work or materials furnished by Contractor without prior written authorization will be at Contractor’s risk, cost and expense, and Contractor agrees to submit no claim for compensation or reimbursement for additional work done or materials furnished without prior written authorization.
13. NO ORAL ALTERATIONS:
No alteration or variation of the terms of this Agreement will be binding on the parties herein unless such alteration or variation is in writing and signed by each of the parties to this Agreement. No oral understanding or agreement not incorporated in this Agreement will be binding on any of the parties herein.
14. NOTICES:
14.1. Any notice, consent or other communication (“Notice”) required or permitted under this Agreement will be in writing and either: (1) delivered in person; (2) sent via e-mail, return receipt requested; (3) sent via facsimile transmission; (4) deposited with any commercial air courier or express delivery service; or (5) deposited in the United States mail, postage prepaid.
If to Contractor: Insert Name and Address
If to City: Christopher Holland Traffic Signal Construction Supervisor Street Transportation Department Signal Shop
2141 E. Jefferson, St. Phoenix, AZ 85034
14.2. Notice will be deemed received: (1) at the time it is personally served; (2) on the day it is sent via e-mail; (3) on the day it is sent by facsimile
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transmission; (4) on the second day after its deposit with any commercial air courier or express delivery service; or (5) five business days after the Notice is deposited in the United States mail as above provided. Any time period stated in a Notice will be computed from the time the Notice is deemed received.
14.3. Notices sent by e-mail and facsimile transmission will also be sent by regular mail to the recipient at the above address. This requirement for duplicate Notice is not intended to change the effective date of the Notice sent by e-mail or facsimile transmission.
15. INTEGRATION:
This Agreement constitutes and embodies the full and complete understanding and agreement of the parties hereto and supersedes all prior understandings, agreements, discussions, proposals, bids, negotiations, communications, and correspondence, whether oral or written. No representation, promise, inducement or statement of intention has been made by any party hereto which is not embodied in this Agreement, and no party will be bound by or liable for any statement of intention not so set forth.
16. GOVERNING LAW; FORUM; VENUE:
This Agreement is executed and delivered in the State of Arizona, and the substantive laws of the State of Arizona (without reference to choice of law principles) will govern their interpretation and enforcement. Any action brought to interpret or enforce any provision of this Agreement that cannot be administratively resolved, or otherwise related to or arising from this Agreement, will be commenced and maintained in the state or federal courts of the State of Arizona, Maricopa County, and each of the parties, to the extent permitted by law, consents to jurisdiction and venue in such courts for such purposes.
17. FISCAL YEAR CLAUSE:
The City’s fiscal year begins July 1st and ends June 30th each calendar year. The City may make payment for services rendered or costs encumbered only during a fiscal year and for a period of 60 days immediately following the close of the fiscal year, under the provisions of Arizona Revised Statutes §42-17108. Therefore, Contractor must submit billings for services performed or costs incurred prior to the close of a fiscal year within ample time to allow payment within this 60-day period.
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18. TERMINATION OR SUSPENSION OF SERVICES:
18.1. CITY’S RIGHT TO TERMINATE: The City reserves the right to terminate this Agreement without cause, or to abandon the Services, or any part of the Services not then completed, by notifying Contractor in writing. Immediately upon receiving a written notice to terminate or suspend Services, Contractor will:
18.1.1. Discontinue advancing the work in progress, or such part that is described in the notice.
18.1.2. Deliver to the City all collected raw data, draft reports, preliminary reports, working papers, estimates and forecasts entirely or partially completed, together with all unused materials supplied by the City.
18.1.3. Appraise the work it has completed and submit its appraisal to the City for evaluation.
18.1.4. Be paid in full the pro rata value for services performed to the date of its receipt of the Notice of Termination, including reimbursement for all reasonable costs and expenses incurred by Contractor in terminating the work, including demobilization of field service. No payment will be made for loss of anticipated profits or unperformed services.
18.2. FINAL PAYMENT: The City will make final payment for all Services performed and accepted within 60 days after Contractor has delivered to the City any final progress reports, documentation, materials and evidence of costs and disbursement as required under this Agreement. Any use by the City of preliminary reports, raw data or other incomplete material returned by Contractor will be at the City’s sole risk for such use.
18.3. TEMPORARY SUSPENSION: The City may, by written notice, direct Contractor to suspend performance on all or any part of the Services for such period of time as may be determined by the City to be necessary or desirable for its convenience. If such suspension causes additional expense to Contractor in performance, and not due to fault or negligence of Contractor, the payment will be adjusted on the basis of actual costs resulting directly from the suspension, and the period for performance of the Services will be extended by mutual agreement. Any claim by Contractor for a price adjustment must be supported by appropriate
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documentation asserted promptly after Contractor has been notified to suspend performance.
19. PROFESSIONAL COMPETENCY:
19.1. QUALIFICATIONS: Contractor represents that it is familiar with the nature and extent of this Agreement, the Services, and any conditions that may affect its performance under this Agreement. Contractor further represents that it is fully experienced and properly qualified, is in compliance with all applicable license requirements, and is equipped, organized, and financed to perform such Services.
19.2. LEVEL OF CARE AND SKILL: Services provided by Contractor will be performed in a manner consistent with that level of care and skill ordinarily exercised by members of Contractor’s profession currently practicing in the same industry under similar conditions. Acceptance or approval by the City of Contractor’s work will in no way relieve Contractor of liability to the City for damages suffered or incurred arising from the failure of Contractor to adhere to the aforesaid standard of professional competence.
20. SPECIFIC PERFORMANCE:
Contractor agrees that in the event of a breach by Contractor of any material provision of this Agreement, the City will, upon proper action instituted by it, be entitled to a decree of specific performance thereof according to the terms of this Agreement. In the event the City will elect to treat any such breach on the part of Contractor as a discharge of the Agreement, the City may nevertheless maintain an action to recover damages arising out of such breach. This paragraph is not intended as a limitation of such other remedies as may be available to the City under law or equity.
21. FORCE MAJEURE:
Contractor will not be responsible or liable for, or deemed in breach hereof because of any delay in the performance of its obligations hereunder to the extent caused by circumstances beyond its control, without its fault or negligence, and that could not have been prevented by the exercise of due diligence, including but not limited to fires, natural disasters, riots, wars, unavoidable and unforeseeable site conditions, failure of the City to provide data within the City’s possession or to make necessary decisions or provide necessary comments in connection with any required reports prepared by Contractor in connection with the Services and the unforeseeable inability to
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obtain necessary site access, authorization, permits, licenses, certifications and approvals (such causes hereafter referred to as “Force Majeure”).
22. DOCUMENTATION:
22.1. DISSEMINATION AND RETENTION: There will be no dissemination or publication of any information gathered, or documents prepared in the course of the performance of the Services without the prior written consent of the City. Should the City, upon advice of counsel, deem it necessary, due to existing or anticipated litigation, to assert a legal privilege of protection and non-disclosure with regard to the subject matter of this Agreement, then, and in that event, upon written demand, Contractor will relinquish to the possession and control of the City its entire file related to this Agreement and only those portions of said file deemed by the City to be not privileged will be returned to Contractor pending the resolution of the existing or anticipated litigation.
22.2. FORMAT AND QUALITY: All documents prepared by Contractor will be prepared in a format and at a quality approved by the City.
22.3. DOCUMENT REVIEW: Contractor will review all documents provided by the City related to the performance of the Services and will promptly notify the City of any defects or deficiencies discovered in such review.
22.4. SUBMITTALS: Contractor will provide timely and periodic submittals of all documents required of Contractor, including subcontracts, if any, as such become available to the City for review.
23. RELEASE OF INFORMATION - ADVERTISING AND PROMOTION:
Contractor will not publish, release, disclose or announce to any member of the public, press, official body, or any other third party: (1) any information concerning this Agreement, the Services, or any part thereof; or (2) any documentation or the contents thereof, without the prior written consent of the City, except as required by law. The name of any site on which Services are performed will not be used in any advertising or other promotional context by Contractor without the prior written consent of the City.
24. CONFLICTS OF INTEREST:
24.1. Contractor acknowledges that, to the best of its knowledge, information and belief, no person has been employed or retained to solicit or secure this Agreement upon a promise of a commission, percentage, brokerage,
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or contingent fee, and that no member of the Phoenix City Council or any employee of the City has any financial interest in the consulting firm. For breach of violation of this warranty, the City will have the right to annul this Agreement without liability, including any such commission, percentage, brokerage or contingent fee.
24.2. The City reserves the right to immediately terminate the contract in the event that the City determines that Contractor has an actual or apparent conflict of interest.
24.3. Upon a finding by the City that gratuities in the form of entertainment, gifts or inducements were offered or given by Contractor, or any agent or representative of Contractor, to any officer or employee of the City for the purpose of securing this Agreement, or securing favorable treatment with respect to the awarding, amending, or making of any determination with respect to the performance of this Agreement, the City may, by one calendar day written notice to Contractor, terminate the right of Contractor to proceed under this Agreement, provided that the existence of the facts upon which the City made such finding will be an issue and may be litigated in an Arizona court of competent jurisdiction. In the event of such termination, the City will be entitled to the same remedies against Contractor as could be pursued in the event of default by Contractor.
24.4. This Agreement is subject to the requirements of Arizona Revised Statutes §38-511.
25. PUBLIC RECORDS:
25.1. Notwithstanding any provisions of this Agreement regarding confidentiality, secrets, or protected rights, the Contractor acknowledges that all documents provided to the City may be subject to disclosure by laws related to open public records. Consequently, the Contractor understands that disclosure of some or all of the items subject to this Agreement may be required by law.
25.2. In the event City receives a request for disclosure that is reasonably calculated to incorporate information that might be considered confidential by Contractor, the City agrees to provide the Contractor with notice of that request, which shall be deemed given when deposited by the City with the USPS for regular delivery to the address of the Contractor specified in their proposal. Within ten days of City notice by the City, the Contractor will inform the City in writing of any objection by the Contractor to the
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disclosure of the requested information. Failure by the Contractor to object timely shall be deemed to waive any objection and any remedy against the City for disclosure.
25.3. In the event the Contractor objects to disclosure within the time specified, the Contractor agrees to handle all aspects related to request, including properly communicating with the requestor and timely responding with information the disclosure of which the Contractor does not object thereto. Furthermore, the Contractor agrees to indemnify and hold harmless the City from any claims, actions, lawsuits, or any other controversy or remedy, in whatever form, that arises from the failure to comply with the request for information and the laws pertaining to public records, including defending the City in any legal action and payment of any penalties or judgments. This provision shall survive the termination of this Agreement.
26. CLAIMS OR DEMANDS AGAINST THE CITY:
26.1. Contractor acknowledges and accepts the provisions of Chapter 18, Section 14 of the Charter of the City of Phoenix, pertaining to claims or demands against the City, including provisions therein for set-off of indebtedness to the City against demands on the City, and Contractor agrees to adhere to the prescribed procedure for presentation of claims and demands. Nothing in Chapter 18, Section 14 of the Charter of the City of Phoenix alters, amends or modifies the supplemental and complementary requirements of the State of Arizona Notice of Claim statutes, Arizona Revised Statutes §§ 12-821 and 12-821.01, pertaining to claims or demands against the City. If for any reason it is determined that the City Charter and state law conflict, then state law will control.
26.2. Moreover, nothing in this Agreement will constitute a dispute resolution process, an administrative claims process, or contractual term as used in Arizona Revised Statutes § 12-821.01(C), sufficient to affect the date on which the cause of action accrues within Arizona Revised Statutes § 12-821.01(A) and (B).
27. WAIVER OF CLAIMS FOR ANTICIPATED PROFITS:
Contractor waives any claims against the City and its officers, officials, agents and employees for loss of anticipated profits caused by any suit or proceeding, directly or indirectly, involving any part of this Agreement.
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28. CONTINUATION DURING DISPUTES:
28.1. Contractor agrees as a condition of this Agreement that in the event of any dispute between the parties, provided no Notice of Termination has been given by the City, and if it is feasible under the terms of this Agreement each party will continue to perform the obligations not related to the dispute required of it during the resolution of such dispute, unless enjoined or prohibited by a court of competent jurisdiction.
28.2. Failure or delay by either party to exercise any right, power or privilege specified in or appurtenant to this Agreement will not be deemed a waiver.
29. THIRD PARTY BENEFICIARY CLAUSE:
The parties expressly agree that this Agreement is not intended by any of its provisions to create any right of the public or any member thereof as a third party beneficiary nor to authorize anyone not a party to this Agreement to maintain a suit for personal injuries or property damage pursuant to the terms or provisions of this Agreement.
30. LAWFUL PRESENCE REQUIREMENT:
Pursuant to A.R.S. §§ 1-501 and -502, the City of Phoenix is prohibited from awarding a contract to any natural person who cannot establish that he or she is lawfully present in the United States. In order to establish lawful presence, this person must produce qualifying identification and sign a City-provided affidavit affirming that the identification provided is genuine. This requirement will be imposed at the time of contract award. In the event the prevailing responder is unable to satisfy this requirement, the City will offer the award to the next-highest scoring responder. The law does not apply to fictitious entities such as corporations, partnerships and limited liability companies.
31. NO ISRAEL BOYCOTT :
By entering into this contract, the Contractor certifies that they are not currently engaged in, and agrees for the duration of the contract to not engage in, a boycott of Israel.
32. EQUAL EMPLOYMENT OPPORTUNITY AND PAY:
32.1. In order to do business with the City, Contractor must comply with Phoenix City Code, 1969, Chapter 18, Article V, as amended, Equal Employment Opportunity Requirements. Contractor will direct any questions in regard
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to these requirements to the Equal Opportunity Department, (602) 262-6790.
32.2. For a Contractor with 35 employees or fewer: Contractor in performing under this Agreement shall not discriminate against any worker, employee or applicant, or any member of the public, because of race, color, religion, sex, national origin, age, or disability, nor otherwise commit an unfair employment practice. The Contractor will ensure that applicants are employed, and employees are dealt with during employment without regard to their race, color, religion, sex, national origin, age, or disability. Such action shall include but not be limited to the following: employment, promotion, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training; including apprenticeship. The Contractor further agrees that this clause will be incorporated in all subcontracts related to this Agreement that involve furnishing skilled, unskilled and union labor, or who may perform any such labor or services in connection with this Agreement. Contractor further agrees that this clause will be incorporated in all subcontracts, Contractor agreements or subleases of this agreement entered into by supplier/lessee.
32.3. For a Contractor with more than 35 employees: Contractor in performing under this Agreement shall not discriminate against any worker, employee or applicant, or any member of the public, because of race, color, religion, sex, national origin, age, or disability, nor otherwise commit an unfair employment practice. The Contractor will ensure that applicants are employed, and employees are dealt with during employment without regard to their race, color, religion, sex, national origin, age, or disability, and shall adhere to a policy to pay equal compensation to men and women who perform jobs that require substantially equal skill, effort, and responsibility, and that are performed within the same establishment under similar working conditions. Such action shall include but not be limited to the following: employment, promotion, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training; including apprenticeship. The Contractor further agrees that this clause will be incorporated in all subcontracts with all labor organizations furnishing skilled, unskilled and union labor, or who may perform any such labor or services in connection with this contract. Contractor further agrees that this clause will be incorporated in all subcontracts, job-Contractor agreements or subleases of this Agreement entered into by supplier/lessee. The Contractor further agrees not to
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discriminate against any worker, employee or applicant, or any member of the public, because of sexual orientation or gender identity or expression and shall ensure that applicants are employed, and employees are dealt with during employment without regard to their sexual orientation or gender identity or expression.
33. APPROVALS
IN WITNESS WHEREOF, the parties herein have caused this Agreement to be executed, effective as of the date in the first paragraph (the “Effective Date”);
CITY OF PHOENIX, a municipal corporation
ED ZUERCHER, City Manager
By: ____________________
Name
Title
ATTEST:
City Clerk
APPROVED AS TO FORM:
Acting City Attorney
Use the Arizona Corporation Commission to ensure you have the correct business name, they are registered in Arizona and then pick the correct signature block below. Delete comments in red and contact Law if you have questions.
If your company is a corporation:
Name of company Corporation
a State corporation
By:___________________
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Name
Title, (President and CEO, etc.)
If your company is a Limited Liability with Individual Members:
Name of company, LLC,
a State limited liability company
By:____________________________
Name
Member
By:____________________________
Name
Member
If your company is a Limited Liability with Individual Manager:
Name of company, LLC,
a State limited liability company
By:____________________________
Name
Manager
If your company is a Limited Liability with the Member or Manager is a Corporation:
Name of company, LLC,
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a State limited liability company Its Manager (Member)
By:____________________________
Name
President
If your company is a Limited Liability with the Member or Manager is a General Partnership:
Name of company, LLC, a State limited liability company Its Manager (Member)
By:____________________________
Name
an Arizona general partnership,
Its Manager or Managing General Partner
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Solicitation Number RFP 63-0037 Page | 42 072018 (JMK)
EXHIBIT A – SCOPE OF WORK
The Streetlight Maintenance Program will provide a full range of routine, non-routine and “on-call” Street Lighting maintenance services for all new and existing streetlights in the APS and SRP service areas encompassed within the City of Phoenix. The program will be funded under several funding sources to provide a number of services on a unit price basis. Services can be unique to a funding source or may be used under a variety of funding sources. This contract will have general open purchase orders, one for each funding source. Work can be either routine or non-routine. Routine work will be generated within a work order system under the control of the Contractor. Non-routine work will require a scope and estimate based on unit prices in the FEE SCHEDULE to be developed and agreed to prior to any work performed by the Contractor. Non-routine work will be tracked in work order system maintained by the Contractor as well as the City’s internal tracking system (CitizenServe). All approved streetlight related work shall be inspected and approved by the City’s Traffic Signal Construction Supervisor or designated alternate during construction and prior to acceptance. The scope of work generally consists of, but is not limited to, obtaining all City required right-of-way permits (TRACS), compliance with METRO Light Rail Operations and Maintenance Requirements where applicable; having readily available and furnishing any and all required labor, materials, construction, aerial man lift equipment, traffic control and services necessary to install new streetlights; remove and relocate streetlights; upgrade existing streetlight equipment and to perform routine and non-routine maintenance of existing street lights within the specified timeframe. General Notes
1) Provide the name and phone number of a Contractor supervisor and one designated alternate who may be contacted 24 hours per day, seven days per week to respond to streetlight issues.
2) Proposer shall employ at least one qualified streetlight technician with at least five (5) plus years of experience of streetlight installation and maintenance at every job site. In addition, the designated streetlight technicians shall be IMSA certified in roadway lighting, which is required by the Utility Companies that allow work on a live circuit at the point of attachment.
3) Existing streetlight luminaires within the APS and SRP service areas are primarily light-emitting diodes (LED) recently installed and includes a minimal number of high pressure sodium, metal halide and induction street light luminaires. All of the LED luminaires and photocells recently installed with the citywide LED conversion have routine maintenance provided under warranty by an independent consultant working for the City. The City’s GIS database defines the warranty coverage and provider.
SECTION II – SERVICES AGREEMENT
CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 43 072018 (JMK)
4) Work performed by the Contractor shall be in accordance with the latest City of Phoenix Barricade Manual, City of Phoenix Streetlight Guidelines, Utility Companies’ specifications, as well as current MAG and City of Phoenix Specifications and Details. All Traffic Control and Barricading shall be the contractor’s responsibility.
5) Many of the items to be supplied and installed in the FEE SCHEDULE utilize generic industry terms and should be clearly understood as to what is to be supplied. City of Phoenix utilizes APS street light standards which serves as a reference when in doubt as to what product is intended if not stated in bid tab. The APS standards and any other referenced detail is provided in EXHIBIT F.
6) The Contractor shall be aware and assume that the power services to the pole and/or luminaire terminals or splice points are energized and will not be de-energized for maintenance of the existing equipment and/or installation of new equipment. The Contractor will be expected to take appropriate precautions in performance of the maintenance operations as required by OSHA
7) Provide proper disposal of damaged material and job site spoils, such as but not limited to concrete, dirt, asphalt, removed items. Disposal costs are incidental to install pay items.
8) Installation and maintenance activities shall use City approved parts and materials for all streetlight related work.
9) METRO Light Rail Requirements: Maintenance of streetlights along the light rail route must adhere to the METRO Light Rail Operations and Maintenance Agreement with the City of Phoenix. This agreement explains the how routine and emergency maintenance is performed in proximity to the operating METRO Light Rail system. The JOC Contractor and crews will be required to successfully complete the track access training course administered by METRO Operations and Maintenance staff. The Track Access Safety Course must be completed prior to performing any work within the METRO guideway or within ten (10) feet of the overhead electrical conductors. Participants are issued an identification card and hard hat sticker that must be shown when requested.
10) Most of the work performed under this contract will not require lane closures as the work will be under moving operations as provided for under the COP Barricade Manual. Moving operations requirements as provided in the Manual shall be incidental to the pay items for the work being performed. Non-Routine Maintenance may require one or more lane closures and can be shown on the Contractor’s estimate. If work is approved, the Contractor can charge for lane closures at the unit prices as provided in the FEE SCHEDULE.
Routine Maintenance – Notes
1) A typical sequence for service will begin by the Contractor being made aware of a trouble call from a number of sources for a variety of reasons. The Contractor shall respond to the trouble call within one business day of receipt of the call. The
SECTION II – SERVICES AGREEMENT
CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 44 072018 (JMK)
first unit cost item will be a troubleshooting trip charge. Once on the scene, an assessment will provide for subsequent unit item charges either of a routine or non-routine basis, Routine items will be self-authorized; non-routine items will require further approval. Routine work shall be completed within 5 business days of receipt of call.
2) Assessment will include: a. Check for power at the point of attachment, if none, terminate trip and log
power fault and notify proper utility for further repair by e-mail with a copy to City.
b. If power exists on the line side, as required, repair fuse and/or fuse holder. c. If power problem is on the load side of the fuse, check for power at the
luminaire, if no or partial power is present, replace all wires between luminaire and line side.
d. If power exists, confirm warranty responsibility for the luminaire/photocell, if still under full warranty (labor and materials included), end trip and contact warranty holder to provide field service.
e. If manufacturer’s warranty has not expired but the labor and materials is the City’s responsibility, check photocell and replace if necessary. If not photocell, replace luminaire. Return warranty parts (photocell and/or luminaire) to the City for them to obtain warranty service.
f. If warranty has elapsed, provide replacement LED luminaire or provide necessary repairs to all other luminaire types (LED Luminaire install charge is incidental to trip charge all other supply of materials and labor charges are as indicated on the FEE SCHEDULE).
Document all work performed and materials used. Contractor will be compensated at the unit costs provided in the FEE SCHEDULE. No other compensation will be provided. Only one Trip Charge may be assessed to accomplish routine work generated or done as part of the assessment trip.
3) Trouble call may be for non-luminaire problem such as damaged pull box, missing pole number, misaligned luminaire, tree limbs obstructing luminaire, or upon trip assessment these or other problems be may found such as missing ground rod. Work generated as part of the assessment is self-authorized and can be completed immediately or in a subsequent trip (no separate Trip Charge applies). Missing or repaired ground rods shall be per serving utility company and City specification (see detail WG1) prior to work completion. Compensation for work performed shall be in accordance with the FEE SCHEDULE,
4) Streetlights that have been determined by the Contractor to have an underground fault on the line side of the fuse shall be marked with red tape or ribbon as part of the assessment.
5) The FEE SCHEDULE provides unit costs for many items for both labor and materials. Labor to install items at the scene is included in the individual pay item.
SECTION II – SERVICES AGREEMENT
CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 45 072018 (JMK)
6) Arizona Public Service (APS) has advised customers who own their streetlights will be subject to a new $100 Trip Charge plus tax if APS is sent to a location needlessly. The City of Phoenix owns its streetlight system and would be subject to this new charge. One example of such a Trip Charge would be due to a report of a No Power condition which is subsequently found by APS to be false. The City will hold its Contractor responsible for utility company assessment of Trip Charges (or similar penalties) when the assessment is a result of an erroneous diagnosis of the problem to complete a repair.
7) Routine Maintenance invoices must be submitted to the Traffic Signal Construction Supervisor or designated alternate monthly for all routine streetlight maintenance work performed during the month. Invoices must be submitted within fourteen (14) calendar days following the previous month’s billing.
Routine Maintenance - Administration
1) Provide a 1-800 or local phone number telephone call center to receive emergency and non-emergency citizen reported outages and damage reports. The call center shall operate 24/7/365. The frequency of calls shall be reported to the Traffic Signal Construction Supervisor or designated alternate at mutually agreed upon intervals.
2) The City is currently processing 125-150 outage reports a week in the APS and SRP service areas, however, less than half of the City has been converted to the new LED luminaires.
3) A call and e-mail complaint log shall be maintained by the Contractor with date, time, service requester (name, phone number, and/or e-mail address) and complaint received. The log shall be part of a secured web-based portal database where all calls (logs), maintenance and construction activities can be queried by luminaire pole number. Queries shall have capability to return individual job date, time, approval, costs (labor, materials), streetlight operability status and written description of work performed.
4) Provide a notification system back to the requestor upon receipt of a request acknowledging receipt. A second notification shall be provided to the requestor outlining repairs needed and anticipated repair time. A final notification shall be sent upon completion of the work order.
5) For knockdown calls or requests, provide City Streetlight staff with police accident report numbers including the accurate date of the accident, light pole number, address or a clear and concise location for all streetlight knockdowns addressed by the Contractor to allow for the generation of a non-routine work order.
6) Provide City Streetlight staff with a mechanism to electronically transmit routine and non-routine street light maintenance requests, run queries to monitor work order progress and provide job order status reports when requested.
SECTION II – SERVICES AGREEMENT
CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 46 072018 (JMK)
7) Database to be maintained by the Contractor for five (5) years beyond the termination of the contract.
8) The call center and database system will be paid for on a monthly basis at the unit price bid for Routine - Administration (per month) which is full compensation for all costs associated to provide and operate the call center and recordkeeping database including office, computer, telephone charges and other utility charges, labor, supervision, software, hardware and any other incidentals.
Routine Maintenance – Trip Charge 1) A Trip Charge is incurred when the Contractor dispatches a streetlight technician
to provide troubleshooting at a location(s). A Trip Charge (show up) fee, includes up to an hour on-site. This is not applicable to emergency call outs; they are paid under a separate pay item.
2) The Contractor may be directed by the City to de-energize streetlights to accommodate special events or under certain conditions. The City shall coordinate with the Contractor and all appropriate agencies. The trip to de-energize shall be paid as a Trip Charge. The return trip to re-energize shall be a second Trip Charge unless the technician is to remain on scene between de-energization and re-energization. All technician time beyond the first hour shall be paid for at the unit price per hour for technician as contained in the FEE SCHEDULE.
3) On a typical call out, the technician will be compensated with a Trip Charge to arrive on the scene and scope the work. Any self-authorized work can begin immediately and the labor to perform the work is contained in the individual pay items (with the exception of the LED luminaire). If work is not completed as part of the initial call, any return trip shall be included in the unit costs in the remaining pay items, no additional Trip Charge will be allowed.
4) Trip Charge will be paid for on a per each basis at the unit price bid for Trip Charge (per each) which is full compensation for all costs associated to receive the dispatch, travel to the scene and provide up to one hour of on-site labor and any other incidentals not included in an individual pay item contained in the FEE SCHEDULE.
Non-Routine Maintenance – Notes 1) The Contractor shall be aware and assume that the power services to the pole
and/or luminaire terminals or splice points are energized and will not be de-energized for maintenance of the existing equipment and/or installation of new equipment. The Contractor will be expected to take appropriate precautions in performance of the maintenance operations as required by OSHA.
2) Relay all outage and damage reports to the Traffic Signal Construction Supervisor and the designated alternate for approval and authorization prior to performing any non-routine streetlight work.
SECTION II – SERVICES AGREEMENT
CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 47 072018 (JMK)
3) Non-Routine Maintenance requires City approval prior to work commencing. Work to be performed can come from a variety of sources including the Contractor. All work must be pre-authorized with the Contractor providing a complete estimate of the work to be completed utilizing unit costs provided in the FEE SCHEDULE. The unit prices bid work shall be all inclusive of the work to be performed and include all incidental costs. The Contractor shall complete all work within twenty (20) calendar days after notification to proceed is given by the City unless the Contractor has submitted a schedule that has been approved that extends the delivery date.
4) The FEE SCHEDULE provides unit costs for many items for both labor and materials. Labor to install items at the scene is included in the individual pay item. Trip Charges or additional labor shall be as explained and contained in the estimate provided to, and approved by, the City.
5) Invoices for non-routine streetlight maintenance must be submitted to the Traffic Signal Construction Supervisor or designated alternate within thirty (30) calendar days of the date the work is completed. Accident report information must be included on the invoice as part of the line item description if work is generated as the result of an accident.
Non-Routine Maintenance – Emergency
1) Within ninety (90) minutes of notification, the Contractor shall clear all hazards by or associated with streetlight facilities severely damaged by vehicle accidents, severe weather and other causes and re-establish safe vehicular and pedestrian traffic in the affected area. The Contractor shall notify the City of the knockdown or other emergency at the designated phone number on the call out schedule provided by the City to the Contractor in writing. When notifying the City, the Contractor shall provide the pole number, address or concise location.
2) All costs to provide emergency response including clearing all hazards shall be paid as either “Emergency removal of downed embedded (direct bury) pole” or “Emergency removal of downed pole on a concrete foundation”.
3) All additional work to replace damaged streetlight infrastructure shall be handled as normal non-routine maintenance requiring pre-authorization.
Non-Routine Maintenance – Lane Closures
1) Lane closures shall be paid for as one unit regardless of length (distance) of closure.
2) The pay item is for one day of closure. Each additional day of closure shall be paid for as a separate quantity.
3) While typically only one direction of traffic is affected by a work zone, at an intersection two directions may be affected at a corner work zone and would require two lane closures, one for each direction. The FEE SCHEDULE item “Single Lane Closure” shall cover all costs associated with providing traffic
SECTION II – SERVICES AGREEMENT
CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 48 072018 (JMK)
control in accordance with the Barricade Manual for the single lane closure in one direction. Most work will be for less than but not more than one day of closure.
4) There may be times that more than one lane in a given direction may need to be closed. The FEE SCHEDULE item “Multiple Lane Closure” shall cover all costs associated with providing traffic control in accordance with the Barricade Manual for a multiple lane closure regardless of the number of lanes closed in one direction. Multiple directions will have individual pay items by direction.
Non-Routine Maintenance – Extra Work
1) The Contractor may be asked to provide extra work or services on a case-by-case basis for alternative or upgraded streetlight programs initiated by the City. Materials not contained in the FEE SCHEDULE will be paid at the supplier’s invoice cost plus the mark up percentage (%) contained in the FEE SCHEDULE. A pre-determined amount has been included in the FEE SCHEDULE to allow for various Contractor’s staff (professional and semi-professional) to provide design services. The Contractor will be asked to provide categories and rate ranges that will be used when preparing estimates for design services requested by the City. The categories and rate ranges will be provided by the winning Contractor prior to contract execution.
2) Additional materials not contained in the FEE SCHEDULE can be provided at supplier’s cost plus the mark-up percentage included in the FEE SCHEDULE. To provide for fair competition, the FEE SCHEDULE assumes all Contractors will provide $200,000 of materials. The Contractor will provide his mark up percentage (%) in the bid tab and provide the extended price of the mark-up on the $200,000.
3) In some cases, the FEE SCHEDULE provides for the supply of multiple similar items (poles, luminaires, mast arms, etc.) but only provides for one generic installation item (luminaire, pole, mast arm) as the labor and equipment needed for the installation is virtually the same regardless of the type. Price the generic installation item assuming any of the supplied items could be used as no additional compensation will be allowed regardless of type installed. Exceptions must be submitted and approved prior to any work being performed.
SECTION II – SERVICES AGREEMENT
CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 49 072018 (JMK)
EXHIBIT B – FEE SCHEDULE
SEE SECTION III – SUBMITTALS, FINAL FEE SCHEDULE TO BE INSERTED HERE
SECTION II – SERVICES AGREEMENT
CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 50 072018 (JMK)
EXHIBIT C - INDEMNIFICATION & INSURANCE REQUIREMENTS
INDEMNIFICATION CLAUSE:
1. Contractor (“Indemnitor”) must indemnify, defend, save and hold harmless the City of Phoenix and its officers, officials, agents, and employees ( “Indemnitee”) from and against any and all claims, actions, liabilities, damages, losses, or expenses (including court costs, attorneys’ fees, and costs of claim processing, investigation and litigation) ( “Claims”) caused, or alleged to be caused, in whole or in part, by the wrongful, negligent or willful acts, or errors or omissions of Contractor or any of its owners, officers, directors, agents, employees or subcontractors in connection with this Contract. This indemnity includes any Claims arising out of or recovered under the Workers’ Compensation Law or arising out of the failure of Contractor to conform to any federal, state or local law, statute, ordinance, rule, regulation or court decree. Contractor must indemnify Indemnitee from and against any and all Claims, except those arising solely from Indemnitee’s own negligent or willful acts or omissions. Contractor will be responsible for primary loss investigation, defense and judgment costs where this indemnification applies. In consideration of the award of this Contract, Contractor agrees to waive all rights of subrogation against Indemnitee for losses arising from the work performed by Contractor for the City. The obligations of Contractor under this provision survive the termination or expiration of this Contract.
2. INSURANCE REQUIREMENTS:
Contractor and subcontractors must procure insurance against claims that may arise from or relate to performance of the work hereunder by Contractor and its agents, representatives, employees and subcontractors. Contractor and subcontractors must maintain that insurance until all of their obligations have been discharged, including any warranty periods under this Contract. These insurance requirements are minimum requirements for this Contract and in no way limit the indemnity covenants contained in this Contract. The City in no way warrants that the minimum limits stated in this section are sufficient to protect the Contractor from liabilities that might arise out of the performance of the work under this contract by the Contractor, its agents, representatives, employees or subcontractors and Contractor is free to purchase additional insurance as may be determined necessary.
2.1. MINIMUM SCOPE AND LIMITS OF INSURANCE: Contractor must provide coverage with limits of liability not less than those stated below. An excess
SECTION II – SERVICES AGREEMENT
CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 51 072018 (JMK)
liability policy or umbrella liability policy may be used to meet the minimum liability requirements provided that the coverage is written on a “following form” basis.
2.1.1. Commercial General Liability – Occurrence Form
Policy must include bodily injury, property damage and broad form contractual liability coverage.
General Aggregate $2,000,000 Products – Completed Operations Aggregate $1,000,000 Personal and Advertising Injury $1,000,000 Each Occurrence $1,000,000
The policy must be endorsed to include the following additional insured language: “The City of Phoenix is named as an additional insured with respect to liability arising out of the activities performed by, or on behalf of the Contractor.”
2.1.2. Automobile Liability
Bodily Injury and Property Damage coverage for any owned, hired, and non-owned vehicles used in the performance of this Contract.
Combined Single Limit (CSL) $1,000,000
The policy must be endorsed to include the following additional insured language: “The City of Phoenix is named as an additional insured with respect to liability arising out of the activities performed by, or on behalf of the Contractor, including automobiles owned, leased, hired or borrowed by the Contractor.”
2.1.3. Worker’s Compensation and Employers’ Liability
Workers’ Compensation Statutory Employers’ Liability Each Accident $100,000 Disease – Each Employee $100,000 Disease – Policy Limit $500,000
Policy must contain a waiver of subrogation against the City of Phoenix.
SECTION II – SERVICES AGREEMENT
CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 52 072018 (JMK)
This requirement does not apply when a contractor or subcontractor is exempt under A.R.S. 23-902(E), AND when such contractor or subcontractor executes the appropriate sole proprietor waiver form.
2.1.4. Professional Liability (Errors and Omissions Liability)
The policy must cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract.
Each Claim $1,000,000 Annual Aggregate $1,000,000
In the event that the professional liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy must precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed.
3. ADDITIONAL INSURANCE REQUIREMENTS: The policies must include, or be endorsed to include, the following provisions:
3.1. On insurance policies where the City of Phoenix is named as an additional insured, the City of Phoenix is an additional insured to the full limits of liability purchased by the Contractor even if those limits of liability are in excess of those required by this Contract.
3.2. The Contractor’s insurance coverage must be primary insurance and non-contributory with respect to all other available sources.
4. NOTICE OF CANCELLATION: For each insurance policy required by the insurance provisions of this Contract, the Contractor must provide to the City, within 2 business days of receipt, a notice if a policy is suspended, voided or cancelled for any reason. Such notice must be mailed, emailed, hand delivered or sent by facsimile transmission to (City of Phoenix Department Representative’s Name & Address & Fax Number).
5. ACCEPTABILITY OF INSURERS: Insurance is to be placed with insurers duly licensed or authorized to do business in the state of Arizona and with an “A.M. Best” rating of not less than B+ VI. The City in no way warrants that the above-required
SECTION II – SERVICES AGREEMENT
CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 53 072018 (JMK)
minimum insurer rating is sufficient to protect the Contractor from potential insurer insolvency.
6. VERIFICATION OF COVERAGE: Contractor must furnish the City with certificates of insurance (ACORD form or equivalent approved by the City) as required by this Contract. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf.
All certificates and any required endorsements are to be received and approved by
the City before work commences. Each insurance policy required by this Contract must be in effect at or prior to commencement of work under this Contract and remain in effect for the duration of the project. Failure to maintain the insurance policies as required by this Contract or to provide evidence of renewal is a material breach of contract.
All certificates required by this Contract must be sent directly to (City Department
Representative’s Name and Address). The City project/contract number and project description must be noted on the certificate of insurance. The City reserves the right to require complete, certified copies of all insurance policies required by this Contract at any time. DO NOT SEND CERTIFICATES OF INSURANCE TO THE CITY’S RISK MANAGEMENT DIVISION.
7. SUBCONTRACTORS: Contractors’ certificate(s) must include all subcontractors as additional insureds under its policies or Contractor must furnish to the City separate certificates and endorsements for each subcontractor. All coverages for subcontractors must be subject to the minimum requirements identified above.
8. APPROVAL: Any modification or variation from the insurance requirements in this Contract must be made by the Law Department, whose decision is final. Such action will not require a formal Contract amendment, but may be made by administrative action.
SECTION II – SERVICES AGREEMENT
CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 54 072018 (JMK)
EXHIBIT D - CONTRACTOR’S INSURANCE CERTIFICATE
Contractor’s Insurance Certificate
SECTION II – SERVICES AGREEMENT
CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 55 072018 (JMK)
EXHIBIT E - SUPPLEMENTAL TERMS AND CONDITIONS
NON-ASSIGNABILITY
This Agreement is in the nature of an essential services agreement and Contractor shall
have no power to assign its rights and obligations under this Agreement without the
prior written consent of the City. Any attempt to assign without such prior written
consent shall be void.
WARRANTY
All equipment supplied under this contract shall be fully guaranteed by the contractor for
a minimum period of two years from the date of acceptance by the City. Any defects of
design, workmanship, or materials that would result in non-compliance with the contract
specifications shall be fully corrected by the contractor (including parts and labor)
without cost to the City.
SECTION II – SERVICES AGREEMENT
CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 56 072018 (JMK)
EXHIBIT F – APS STREETLIGHT SPECS AND DRAWINGS AND OTHER DETAILS
Exhibit F: Page 54
- 15' - 6"
=
2" PIPE
LESCOPIC JOINT
PE
24'
OINT
NOTES:
3" PIPE 1. POLE TO BE HOT-DIP
GALVANIZED PER ASTM
A123.
' 2. POLE EMBEDMENT = 8' 8" 3. APPLICABLE BUILDING CODE:
5" PIPE 2006 INTERNATIONAL
BUILDING CODE (IBC) WITH 11' 3"X4" HAND HOLE
' WITH COVER AMENDMENTS.
2t/
l ,2'-6"
' j .....
1 '-2"--,f GREY H35 (TAPECOAT)
8'-8" 7'-6" 2"X6" WIRE ENTRY
HOLE
' ' BLACK 10MIL. VINYL
BUTT PLATE
Southwest Fabrication, LLC. 22233 NORTH 23RD. AVE.
ACORN POST TOP ON CONCRETE OR FIBERGLASS POLE .................................................................................................................................................. 8005
DECORATIVE POST TOP LUMINAIRE ON 16’-0” ALUMINUM POLE....................................................................................................................................... 8008
COLONIAL POST TOP FOR THE 23’-6” GALVANIZED STEEL OR BLACK PAINTED STEEL POLE ............................................................................................ 8010
CONVERSION TO ROADWAY ON 23’-6” GALVANIZED STEEL POLE...................................................................................................................................... 8015
OCTAGONAL PENDENT ON 35’-0” OCTAGONAL DESERT SAND CONCRETE POLE .............................................................................................................. 8018
ARCHITECTURAL ON 38’-0” SQUARE BROWN PAINTED STEEL POLE WITH THE 2’-0” ARM WITH PEDESTRIAN ............................................................... 8027
ARCHITECTURAL ON 5” SQUARE BROWN PAINTED STEEL POLE DIRECT BURY ................................................................................................................ 8030
ROADWAY LUMINAIRE ON 20"X6', 3'X8' OR 8'X8' MAST ARMS ON 19'-0", 30’-0”, 38'-0" OR 40'-6" STEEL POLES ............................................................. .8040
FLOOD LIGHTS ON SINGLE AND DOUBLE MAST ARMS ON 19’-0”, 30’-6”, 38’-0” OR 40’-6” STEEL POLES ....................................................................... 8042
DECORATIVE TRANSIT LUMINAIRE ON 41’-0” AND 47’-0” STEEL DIRECT BURIED POLES WITH 2’-0” ARM WITH PEDESTRIAN OPTION ........................... 8043
DECORATIVE TRANSIT LUMINAIRE ON 16’-0” AND 30’-0” ALUMINUM BASE MOUNTED POLES WITH 2’-0” ARM WITH PEDESTRIAN OPTION .................. 8048
ROADWAY LUMINAIRE WITH 8'X12', 8'X14' OR 8'X16' MAST ARMS ON 32'-0" STEEL POLES BASE MOUNTED ................................................................8050G
ROADWAY LUMINAIRE WITH 20"X6', 3'X8' OR 8'X8' MAST ARMS ON 12'-0", 22'-0", 25'-0", 30'-0" OR 32'-0" BASE MOUNTED STEEL POLE................... 8050R
ARCHITECTURAL LUMINAIRES WITH 2’-0”, 4’-0” AND 8’-0” ARMS ON SQUARE 5” BASE MOUNTED STEEL POLE .......................................................... 8050S
ROADWAY 24” X 12” MAST ARMS ON WOOD POLE DUSK-TO-DAWN ONLY ....................................................................................................................... 8051
FLOOD LIGHT SINGLE AND DOUBLE ON STEEL OR WOOD POLE ........................................................................................................................................ .8059
1000 WATT PHOTOELECTRIC CONTROL FOR 120V OR 240V.............................................................................................................................................. 8060
30 AMP RELAY WITH 1000 WATT, 240V PHOTOELECTRIC CONTROL................................................................................................................................. 8062
60 AMP RELAY WITH 1000 WATT, 240V PHOTOELECTRIC CONTROL ................................................................................................................................ 8064
30 AMP 120/240V RELAY WITH A 1000 WATT, 120V PHOTOELECTRIC CONTROL AND OIL SWITCH ................................................................................. 8065
STEETLIGHT POLE CABLE ATTACHMENTS AND GROUNDING DETAIL ................................................................................................................................. 8100
STEEL AND WOOD POLE CABLE CONNECTIONS AND GROUNDING.................................................................................................................................... 8108
IN-LINE FUSE FOR UNDERGROUND FEEDS 277V FROM A 3-PHASE TRANSFORMER .......................................................................................................... 8129 IN-
LINE FUSE FOR UNDERGROUND FEEDS ......................................................................................................................................................................... 8130 METAL
HALIDE, HIGH PRESSURE SODIUM AND LOW PRESSURE SODIUM RETIREMENT LUMINAIRES.............................................................................. 8146 POST
TOP, DECORATEVE AND ROADWAY LUMINARIES...................................................................................................................................................... 8153
SHORTING CAP AND PHOTOELECTRIC CONTROLS ............................................................................................................................................................. 8170
REPLACEMENT IGNITOR AND POWER DOORS .................................................................................................................................................................... 8173
PENDENT 5’ SCROLL ARM AND TRANSIT 2’ MAST ARM WITH 4” OR 6” POLE ADAPTERS................................................................................................. 8184
LUMINAIRES IN RESIDENTIAL LIGHTING CIRCUITS ARE INDIVIDUALLY CONTROLLED BY A PHOTO ELECTRIC CONTROL AND POWER SHOULD BE SUPPLIED FROM
THE NEAREST 120/240 VOLT SOURCE.
LUMINAIRES IN COLLECTOR AND ARTERIAL LIGHTING CIRCUITS ARE INDIVIDUALLY CONTROLLED BY A PHOTO ELECTRIC CONTROL.
STREET LIGHTS CIRCUITS
UNDERGROUND STREET LIGHT CIRCUITS WHICH REQUIRE A SECONDARY SOURCE CABLE LARGER THAN #14 SHALL BE 3- #1/0 AL MINIMUM. A J-BOX
SHALL BE SET AT EACH STREET LIGHT POLE. SECONDARY JUNCTION BARS SHALL BE USED TO CONNECT THE SECONDARY FED FROM AN UNDERGROUND
SOURCE. THE STREET LIGHT LUMINAIRE SHALL BE FED WITH #14CU OR #12 CU FROM THE J-BOX TO THE LUMINAIRE. APS OWNED STREETS LIGHT HAVE A
15A FUSE(S) IN THE J-BOX AND TYPICALLY 10A FUSE(S) IN THE HAND HOLE. CUSTOMER OWNED STREET LIGHTS APS PROVIDES A 15A FUSES IN THE HAND
HOLE.
STEEL STREET LIGHT POLES THAT ARE FED OVERHEAD SHALL BE BONDED TO THE SECONDARY NEUTRAL. STREET LIGHT ADAPTOR BRACKETS MOUNTED ON
WOOD OR STEEL POLES OVERHEAD SHALL BE BONDED TO THE SECONDARY NEUTRAL.
LUMINAIRE MOUNTING
ALL STREET LIGHTS AND DUSK-TO-DAWN LIGHTS SHALL BE INSTALLED IN A HORIZONTAL POSITION AND LEVELED. LUMINIARES COME WITH AN ARM STEP
LEVEL AND NEWER LUMINAIRE MODELS ALSO HAVE A BUBBLE LEVEL INCORPORATED IN THE HEAD.
GROUNDING
ALL STREET LIGHT POLES SHALL HAVE AN 8FT DRIVEN GROUND ROD. WHERE A GROUND ROD CANNOT BE DRIVEN, AN ACCEPTABLE ALTERNATE GROUND,
STANDARD 2458, SHALL BE USED. WHEN RETROFITTING STREET LIGHT LUMINAIRES OR ALTERING THE WIRING ON POLES THAT HAVE BUT PLATES, ADD AN
8FT GROUND ROD AND BOND THE STREET LIGHT POLE TO THE GROUND ROD WITH A MINIMUM #6 CU.
THE 8FT GROUND RODS SHALL BE DRIVEN FLUSH WITH OR SLIGHTLY BELOW GROUND LINE. DO NOT CUT OFF GROUND RODS. DO NOT INSTALL GROUND
RODS IN BACK-FILL FOAM.
SEPARATIONS FROM NON-APS OWNED LUMINAIRES REFER TO THE OVERHEAD METHODS SECTION 1144 SHEET 4 OF 5 FOR SEPARATION REQUIREMENTS BETWEEN THE PRIMARY AND LUMINAIRES THAT ARE
APS OWNED AND NON-APS OWNED.
1 1 SH OF ARIZONA PUBLIC SERVICE COMPANY
T&D CONSTRUCTION STANDARDS LIGHTS INTRODUCTION 8001 BY LDR. MGR. DATE REV.
KLS J. HORMELL R. CANDRA 03/2018 7
Exhibit F: Page 58
4
IF APPLICABLE:
D = DUSK TO DAWN
1 = 120 VOLT
2 = 208 VOLT
4 = 240 VOLT
7 = 277 VOLT
LIGHT CODE
S = SINGLE
43"
27"
NOTE 6 2
TABLE 1
NOTES:
1. ADJUST PHOTO EYE TO FACE NORTH.
13'-0" 2. A GROUND ROD IS PROVIDED WITH EACH STREET LIGHT POLE.
WHERE A GROUND ROD CANNOT BE DRIVEN, ALTERNATE GROUND
SHALL BE USED. SEE 2449 THRU 2460 FOR APPROVED
ALTERNATES. 10'-9"
3. SIGN. "NOTICE THIS POLE IS OWNED AND MAINTAINED BY APS.
DISCONNECT INSIDE", IS REQUIRED ON ALL DUSK-TO-DAWN AND
AREA LIGHTING APPLICATIONS.
4. A 2-INCH COUPLING AND FLEX CONDUIT IS PROVIDED TO RUN FROM
THE STUB OUT AT THE FOUNDATION TO THE J-BOX. RIGID MAY BE
USED IF PREFERRED.
5. IF LUMINAIRE GLOBE BECOMES CRACKED OR DAMAGED,
REPLACEMENT GLOBES ARE AVAILABLE, APN 00079294.
REPLACEMENT GLOBES WILL ACCOMMODATE 100W AND 150W
LUMINAIRES.
8130 22 3/4"
BASE
HEIGHT
6. THE BROWN PHOTO CONTROL IS A FAIL OFF CONTROL AND SHALL BE
USED WITH ALL INDUCTION AND LED LUMINAIRES.
SEE SPEC 8130-8140 FOR IN-LINE FUSE FOR UNDERGROUND FEEDS.
8655 8140 1"
7.
8. BASE MOUNTED POLES ARE DESIGNED FOR UNDERGROUND FEED
ONLY. 24" MIN. TO
TOP OF
CONDUIT 9. ON 277 VOLT STREET LIGHT CIRCUITS, INSTALL A "277 VOLT"
MICARTA TAG ON CABLE IN J-BOX. TAG PROVIDED BY SPEC 8129. 48"
METAL HALIDE PULSE START NOTES: 1. SEE CHART FOR REPLACEMENT LAMPS.
2. ALL NEW METAL HALIDE LUMINAIRES SHALL BE PULSE START
TECHNOLOGY AFTER JANUARY 1, 2008.
ARIZONA PUBLIC SERVICE COMPANY
T&D CONSTRUCTION STANDARDS
LIGHTS LAMPS
SH 1 OF 1
8164 THRU
8167
BY LDR. MGR. DATE REV.
KLS B. BOOKER D. LAMONTAGNE 08/2012 5
LAMP
CODE APN
INITIAL
LUMINS WATTS
F 00104411 16000 175
G 00104412 23800 250
H 00104413 44000 400
LAMP
CODE APN
INITIAL
LUMINS WATTS
A 00049519 14000 175
B 00049518 21000 250
C 42104230 36000 400
8167._
LAMP
CODE APN
INITIAL
LUMINS WATTS
A 72104304 8000 55
B 72104306 13500 90
C 72104308 22500 135
D 72104310 33000 180
LAMP
CODE APN
INITIAL
LUMINS WATTS
A 72104410 5800 70*
B 72104419 9500 100
C 72104420 16000 150
D 72104422 30000 250
E 72104425 50000 400
F 72104430 140000 1000
8166._ _
8164._ _
Exhibit F: Page 102
IF APPLICABLE:
D = DUSK TO DAWN
SHORTING CAP
33806464 PHOTOELECTRONIC CONTROL
NOTES:
1. THE GREEN PHOTO CONTROL IS A SPLIT THE NIGHT CONTROL AND
SHALL BE USED IN APPLICATIONS WHERE THE CUSTOMER WANTS
TO HAVE THE LUMINAIRES TURNED OFF AROUND MIDNIGHT. DO NOT
USED IN ROAD WAY APPLICATIONS.
2. BROWN PHOTO CONTROL IS A FAIL OFF CONTROL AND SHALL BE
USED WITH ALL INDUCTION AND LED LUMINAIRES.
ARIZONA PUBLIC SERVICE COMPANY
T&D CONSTRUCTION STANDARDS
LIGHTS SHORTING CAP AND PHOTOELECTRIC CONTROLS
SH 1 OF 1
8170 AND
8171
BY LDR. MGR. DATE REV.
KLS B. MCMINN S. SIERRA 12/2004 5
LIGHT
CODE APN VOLTS COLOR APPLICATION
A 00063965 120/208/240/277 BLACK UNIVERSAL
B 00073241 120/208/240/277 BROWN 20 YEAR
C 33806470 105/285 GREEN SPLIT THE NIGHT
8171._ _ 8170._
Exhibit F: Page 103
A = AMERICAN ELECTRIC
G = GENERAL ELECTRIC KIT
J = GENERAL ELECTRIC 35-150 IGNITOR ONLY
K = GENERAL ELECTRIC 150-400 IGNITOR ONLY
GE HPS 35-400W REPLACEMENT IGNITOR
33806525 GENERAL ELECTRIC 50473 AMERICAN ELECTRIC
AMERICAN ELECTRIC ROADWAY REPLACEMENT DOORS
GENERAL ELECTRIC ROADWAY REPLACEMENT DOORS
KING LUMINAIRE POST TOP REPLACEMENT BALLAST KITS
1 2 SH OF ARIZONA PUBLIC SERVICE COMPANY
T&D CONSTRUCTION STANDARDS LIGHTS
REPLACEMENT IGNITOR AND
POWER DOORS
8173 AND
8175
BY LDR. MGR. DATE REV.
KLS B. BOOKER D. LAMONTAGNE 07/2013 5
DESCRIPTION APN DOOR LUMNR K 100W/MTAPG 00095116 DOOR LUMNR K 150W/MTAPG 00095124
DESCRIPTION APN DOOR LUMNR R 100W/120VG 06000021 DOOR LUMNR R 150W/MTAPG 06000022 DOOR LUMNR R 250W/MTAPG S 06000024 DOOR LUMNR R 250W/MTAPG L 06000025 DOOR LUMNR R 400W/MTAPG S 00090719 DOOR LUMNR R 400W/MTAPG L 06000028
DESCRIPTION APN DOOR LUMNR R 100W/120VA 06000008 DOOR LUMNR R 150W/MTAPA 06000009 DOOR LUMNR R 250W/MTAPA 06000011 DOOR LUMNR R 400W/MTAPA 06000014
8175
IGNITOR
CODE APN WATTS
LAMP
TYPE MFG
A 00050473 35-400W HPS AMERICAN
D 00106054 175-400W HMH AMERICAN
G 33806525 35-400W HPS GE
J 00083062 35-150W HPS GE
K 00083063 150-400W HPS GE
P - 35-400S HPS HOLOPHANE
8173._
Exhibit F: Page 104
TOP VIEW
SIDE VIEW
AMERICAN ELECTRIC ARCHITECTURAL REPLACEMENT DOORS
GENERAL ELECTRIC ARCHITECTURAL REPLACEMENT DOORS
LUMEC LUMINAIRE TRANSIT REPLACEMENT BALLAST KITS
2 2 SH OF ARIZONA PUBLIC SERVICE COMPANY
T&D CONSTRUCTION STANDARDS LIGHTS
REPLACEMENT IGNITOR AND
POWER DOORS
8173 AND
8175
BY LDR. MGR. DATE REV.
KLS B. BOOKER D. LAMONTAGNE 07/2013 5
DESCRIPTION APN
DOOR LUMNR TRANSIT 100W 00114026
DOOR LUMNR TRANSIT 150W 00114027
DOOR LUMNR TRANSIT 250W 00114028
DESCRIPTION APN DOOR LUMNR A 100W/MTAPG 06000016 DOOR LUMNR A 150W/MTAPG 06000017 DOOR LUMNR A 250W/MTAPG 06000018 DOOR LUMNR A 400W/MTAPG 06000019
DESCRIPTION APN DOOR LUMNR A 100W/MTAPA 06000004 DOOR LUMNR A 150W/MTAPA 06000005 DOOR LUMNR A 250W/MTAPA 06000006 DOOR LUMNR A 400W/MTAPA 06000007
1. BANNER ARMS ARE BLACK APN 0092444 COME IN A SET OF TWO.
USED ON THE DECORATIVE TYPE TRANSIT POLE. WILL MOUNT ON THE
16FT OR 30 FT POLES.
ITEM QTY DESCRIPTION APN 00092444 1 1 BANNER ARMS
1 1 SH OF ARIZONA PUBLIC SERVICE COMPANY
T&D CONSTRUCTION STANDARDS LIGHTS BANNERS 8215 BY LDR. MGR. DATE REV.
KLS B. BOOKER S. GUDEMAN 10/2014 0
CO
DE
82
15
8215.
Exhibit F: Page 117
ARIZONA PUBLIC SERVICE COMPANY
MATERIALS
AND
APPROVED MANUFACTURERS
FOR
STREET LIGHTS 03/23/2009
Exhibit F: Page 118
PHOTOELECTRIC CONTROL MANUFACTURERS PART NUMBERS
CONTROL, PHOTO-ELECTRIC, BLACK, 120/208/240/277 VOLT, SILICON, SOLID STATE, 2.40 TO 3.60 FC ON, 1.2 TO 2.4 FC OFF, 320 JOULE MOV, INVERSE ON/OFF RATIO .6:1 +/- .1, FAIL ON, PER APS MS-8171 APN 63965 MFG PART #
ALR-2190-VP3-BK DPR124-2.6TJBK ES124-WPH-2.5-T-BK
Area Lighting Research Dark-to-light Sunrise Technologies
CONTROL, PHOTO-ELECTRIC, BROWN, 120/208/240/277 MULTI-VOLT, SILICON, SOLID STATE, 2.40 TO 3.60 FC ON, 1.2 TO 2.4 FC OFF, 60 HERTZ, 320 JOULE MOV, INVERSE ON/OFF RATIO .6:1 +/- .1, FAIL OFF, THREE PIN NEMA TWISTLOCK, 20 YEAR LIFE, PER APS MS- 8171
APN 73241 MFG PART #
8483-SIDE SELC
FUSEHOLDER MANUFACTURERS PART NUMBERS
HOLDER, FUSE, IN-LINE, 600, 30AMP, FOR 13/32 INCH X 1-1/2 INCH, USE WITH FUSES (APN 72602409 10AMP AND 72602410 15AMP) APN 71701425 MFG PART #
HEB-AA BUSSMANN FERRAZ LITTLEFUSE
FEB11-11 LEB-AA
FUSEHOLDER INLINE MANUFACTURERS PART NUMBERS
HOLDER, FUSE, IN-LINE, 600V, 30AMP, FOR 13/32 INCH X 1-1/2 INCH FUSE, WITH 18 INCH LEADS, USE WITH FUSES (APN 72602409 10AMP AND 72602410 15AMP) APN 97502 MFG PART #
SLK 6-8488 HOMAC
FUSE MANUFACTURERS PART NUMBERS
FUSE, CARTRIDGE, 600VAC, 10AMP, FAST ACTING, NON-RENEWABLE, NON-REJECTION CLIP, 13/32IN X 1-1/2IN, AMPTRAP, USES HOLDER APNS 71701425 AND 97502 APN 72602409 MFG PART #
ATM-10 KTK-10 KLK-10
FERRAZ BUSSMANN LITTLEFUSE
FUSE, CARTRIDGE, 600VAC, 15AMP, FAST ACTING, NON-RENEWABLE, NON-REJECTION CLIP, 13/32IN X 1-1/2IN, AMPTRAP, USES HOLDER APN 71701425 APN 72602410 MFG PART #
ATM-15 KTK-15 KLK-15
FERRAZ BUSSMANN LITTLEFUSE
Exhibit F: Page 119
IGNITORS, (replacement) MANUFACTURERS PART NUMBERS
IGNITOR, LIGHTING, HIGH PRESS SODIUM, 35 TO 400 WATT, KIT WITH LEADS, REPLACEMENT STARTER FOR ALL "GENERAL ELECTRIC" HIGH PRESSURE SODIUM LUMINARES, NO SUBSTITUTIONS APN Z MFG PART #
35-967410-55 GENERAL ELECTRIC
IGNITOR, LIGHTING, HIGH PRESS SODIUM, 55 VOLT, 35 TO 150 WATT, REPLACEMENT STARTER FOR "GENERAL ELECTRIC" HIGH PRESSURE SODIUM LUMINARES UP TO 150W, NO SUBSTITUTIONS APN 83062 MFG PART #
SE0070222 STANDEX
IGNITOR, LIGHTING, HIGH PRESS SODIUM, 100 VOLT, 150 TO 400 WATT, REPLACEMENT STARTER FOR "GENERAL ELECTRIC" HIGH PRESSURE SODIUM LUMINARES UP TO 400W, NO SUBSTITUTIONS APN 83063 MFG PART #
SE0070210 STANDEX
IGNITOR, LIGHTING, HIGH PRESS SODIUM, 55 TO 400 WATT, REPLACEMENT STARTER FOR ALL "AMERICAN ELECTRIC / T&B" HIGH PRESSURE SODIUM LUMINARES; NO SUBSTITUTIONS. APN 50473 MFG PART #
IGN 2L 14 OP DUAL UNI J5 AMERICAN ELECTRIC
Exhibit F: Page 120
JUNCTION BOX MANUFACTURERS PART NUMBERS
BOX, ELECTRICAL, JUNCTION, 10IN X 15IN X 12IN, SMALL, INCLUDES LID WITH 3/8IN PENTA BOLTS W/ LARGE HEAD & EMS 1412 OR TELEMARK 6460 MARKER, THREADS PER ANSI B18.2.1 I WITH .56IN FLATS PER ANSI C57-12.26, PER APS SPEC MS-8653, T-STYLE OR FLUSH MOUNT LID APN 33100960 MFG PART #
1419-12-4 1419-1-EMS PE-14HDX-EWB-3M
CARSON INDUSTRIES ASSOCIATED PLASTICTS PENCELL
BOX, ELECTRICAL, JUNCTION, 14IN X 24IN X 15IN, MEDIUM, INCLUDES LID WITH 3/8IN PENTAHEAD BOLTS & EMS 1412 OR TELEMARK 6460 MARKER, THREADS PER ANSI B18.2.1 WITH .56IN FLATS PER ANSI C57-12.26, PER APS SPECIFICATION MS-8654 APN 33100990 MFG PART #
1324-15-3
1324-6-APS-EMS + PE-20-HDX-3
CARSON INDUSTRIES ASSOCIATED PLASTICTS PENCELL
BOX, ELECTRICAL, JUNCTION, 11IN X 18IN X 12IN, POLYMER CONCRETE, SMALL, 15000 LB. MINIMUM RATED LOCKING COVER, INCLUDES EMS 1412 OR TELEMARK 6460 MARKER IN LID WITH 1/2IN-13 NC PENTAHEAD BOLTS WITH 0.56IN FLATS; H-20 TRAFFIC RATING, "ELECTRIC" LOGO APN 33100965 MFG PART #
CABLE, ELECTRICAL, #14-2/C WITH #14 BARE NEUTRAL GROUND, TYPE UF-B 90¯C, 600 VOLT, PER SPEC UL-493, PKG PER MS-6200 (1,000 FT REEL). APN 31102132 MFG PART #
14S-02-WG-UFB 158391 APS MS-6230 APS MS-6230
CHAMPION WIRE AND CABLE BORDER STATES ELECTRIC GENERAL CABLE CORP SOUTHWIRE
CABLE, ELECTRICAL, #14-3/C WITH #14 BARE NEUTRAL GROUND, TYPE UF-B 90¯C, 600 VOLT, PER SPEC UL-493, PKG PER MS-6200 (1,000 FT REEL) APN 31102135 MFG PART #
CHAMPION WIRE AND CABLE BORDER STATES ELECTRIC SUPPLY GENERAL CABLE CORP SERVICE WIRE COMPANY SOUTHWIRE
Exhibit F: Page 121
POLES MANUFACTURERS PART NUMBERS
ALUMINUM SQUARE BASE MOUNTED
POLE, LIGHT, SITELINK, 14FT ALUMINUM, SQUARE, SL5 POST WITH CP18 BASE, 3X5 TENNON, TEXTURED FINISH CUSTOM COPPER COLOR WITH ADDITIONAL CLEAR COAT FINISH, BASE MOUNTED POLE, BASE TO ACCEPT 3/4 IN ANCHOR BOLTS, INTERNAL 12IN BOLT CIRCLE, WEIGHT 90 LBS APN 104484 MFG PART #
POLE, LIGHT, 16FT ALUMINUM, ARM MOUNT, 4IN OD, TEXTURED GLOSS FINISH BLACK COLOR POWER COAT, WITH BANNER INSERTS, 1-1/16 HOLE FOR ARM MOUNTING, GROUND ATTACHMENT WITH (2) L90 LUGS, 4IN X 6IN HANDHOLE, BASE MOUNTED, 11IN X 11IN X 3/4IN BASE WITH HOLES FOR 3/4IN BOLTS IN 11IN BOLT CIRCLE, TWO PIECE BASE COVER WITH STAINLESS STEEL SCREWS, WEIGHT 80 LBS APN 73930 MFG PART #
1600-40605T4S VALMONT
POLE, LIGHT, 30FT ALUMINUM, .312" WALL THICKNESS, 5-9/16IN OD, TEXTURED FINISH BLACK COLOR POWDER COAT, WITH BANNER INSERTS, (2) 1-1/16 HOLE FOR ARM MOUNTING, GROUND ATTACHMENT WITH (2) L90 LUGS, 4IN X 6IN HANDHOLE, BASE MOUNTED, 15IN X 1IN BASE WITH HOLES FOR 1IN BOLTS IN 11IN BOLT CIRCLE, TWO PIECE BASE COVER WITH STAINLESS STEEL SCREWS, APPROX. WEIGHT 120 APN 73931 MFG PART #
300060800T4A VALMONT
POLE, LIGHT, 30FT, ROUND ALUMINUM, DOT "G" TYPE POLE, BASE MOUNTED, BASE SLOTTED HOLES FOR 1-1/4IN BOLTS IN 11IN BOLT CIRCLE, PER DOT SPEC, ANCHOR BASE BOLT COVER, WITH 1 UNIVERSAL 3 BOLT SIMPLEX FOOT, SIMPLEX SET 6IN BELOW POLE TOP, VALMONT PART# DB00454 APN 97749 MFG PART #
DB00454 VALMONT
ALUMINUM SQUARE
HINGED BASE MOUNTED
POLE, LIGHT, 15FT ALUMINUM 6061-T4, HINGED, 5IN SQUARE OD, DARK BRONZE COLOR POWER COAT, 2IN X 4IN HANDHOLE, BASE MOUNTED, 11 11/16IN x 11 11/16IN x 3-1/6IN BASE HEIGHT WITH HOLES FOR 3/4IN ANCHOR BOLTS IN A 9.5IN BOLT CIRCLE, WEIGHT 60 LBS. APN 74498 MFG PART #
1600-40605T4S VALMONT
ALUMINUM ROUND
HINGED BASE MOUNTED
POLE, LIGHT, 19 FT ALUMINUM 6061-T4, HINGED, 5IN ROUND OD, TOP OD 3IN, GRAY COLOR, 2IN X 4IN HANDHOLE, BASE MOUNTED, 11 11/16IN x 11 11/16IN x 3-1/6IN BASE HEIGHT WITH HOLES FOR 3/4IN ANCHOR BOLTS IN A 9.5IN BOLT CIRCLE, WEIGHT 60 LBS APN 109787 MFG PART #
190830504THNDA VALMONT
POLE, LIGHT, 19 FT ALUMINUM 6061-T4, HINGED, 5IN ROUND OD, TOP OD 3IN, BLACK COLOR, 2IN X 4IN HANDHOLE, BASE MOUNTED, 11 11/16IN x 11 11/16IN x 3-1/6IN BASE HEIGHT WITH HOLES FOR 3/4IN ANCHOR BOLTS IN A 9.5IN BOLT CIRCLE, WEIGHT 60 LBS APN 109788 MFG PART #
190830504THDBL VALMONT
CONCRETE ROUND
BASE MOUNTED POLE, LIGHT, 10FT 9IN SPUN CONCRETE, 853 POLE COLOR, GRAFFITI FINISH, 3-1/2IN OD TENON #45261-MOD FOREST GREEN (UNIVERSAL RAL 6009) COLOR, OLYMPIAN - AMERON BASE MOUNTED POLE, INTERNAL 11IN BOLT CIRCLE, GROUNDING LUG CONNECTED TO CAGE, WEIGHT 950 LBS, 23ST11-853, PALLET SIZE TO BE 3'-8" APN 53101 MFG PART #
23ST11-853 AMERON
Exhibit F: Page 122
POLES MANUFACTURERS PART NUMBERS
STEEL ROUND GALVANIZED DIRECT BURIED
POLE, LIGHT, 23FT-6IN, ROUND GALVANIZED STEEL, PER MS-1933, POST TOP CABLE ENTRANCE 2FT-8IN FROM BUTT, HAND HOLE 8FT FROM BUTT, VERPOX OR CORROCOAT BOTTOM 5FT OF POLE, SETTING DEPTH 4FT-6IN, ABOVE GROUND 19FT, POLE MAY BE STEP OR CONTINUOUS TAPERED APN 33701400 MFG PART #
MS-1933 CB09155 SWF-33701400
CEM-TEC VALMONT SOUTHWEST FABRICATION, LLC
STEEL ROUND PAINTED DIRECT BURIED
POLE, LIGHT, 23FT-6IN, ROUND STEEL PAINTED BLACK, PER MS-1934, POST TOP, CABLE ENTRANCE 2FT-8IN FROM BUTT, HAND HOLE 8FT FROM BUTT, VERPOX OR CORROCOAT BOTTOM 5FT OF POLE, SETTING DEPTH 4FT-6IN, ABOVE GROUND 19FT, POLE MAY BE STEP OR CONTINUOUS TAPERED APN 33701405 MFG PART #
MS-1934 CB09156 SWF-33701405
CEM-TEC VALMONT SOUTHWEST FABRICATION, LLC
POLE, LIGHT, 41FT-6IN, ROUND STEEL, 5-9/16 IN OD, 42 KSI MIN, TEXTURED FINISH BLACK COLOR POWER COAT, 3IN X 5IN REINFORCED HAND HOLE, CABLE ENTRANCE 4FT-2IN FROM BUTT, HAND HOLE 9FT-6IN FROM BUTT, VERPOX OR CORROCOAT BOTTOM 6FT-6IN OF POLE, SETTING DEPTH 6FT, ABOVE GROUND 35FT-6IN, PER MS-1943 41-6 APN 88202 MFG PART #
MS-1943 41-6 SWF-88202
CEM-TEC
SOUTHWEST FABRICATION, LLC
POLE, LIGHT, 47FT-0IN, ROUND STEEL, 5-9/16 IN OD, 42 KSI MIN, TEXTURED FINISH BLACK COLOR POWER COAT, 3IN X 5IN REINFORCED HAND HOLE, CABLE ENTRANCE 4FT-8IN FROM BUTT, HAND HOLE 10FT-0IN FROM BUTT, VERPOX OR CORROCOAT BOTTOM 7FT-0IN OF POLE, SETTING DEPTH 6FT-6IN, ABOVE GROUND 40FT-6IN, PER MS-1943 47-0 APN 88203 MFG PART #
MS-1943 47-0 SWF-88203
CEM-TEC
SOUTHWEST FABRICATION, LLC
Exhibit F: Page 123
POLES MANUFACTURERS PART NUMBERS, CONTINUED
STEEL SQUARE 5" PAINTED DIRECT BURIED
POLE, LIGHT, 20FT, 5IN SQUARE TUBULAR STEEL 0.188 WALL, PER MS-1935, ARCHITECTURAL BROWN COLOR PER MS-1996, CABLE ENTRANCE 3FT 2IN FROM BUTT, HAND HOLE 8FT 6IN FROM BUTT, VERPOX OR CORROCOAT BOTTOM 5FT-6IN OF POLE, SETTING DEPTH 5FT, ABOVE GROUND 15FT APN 51186 MFG PART #
MS-1940 CB09162 SWF-51186
CEM-TEC VALMONT SOUTHWEST FABRICATION, LLC
POLE, LIGHT, 30FT-6IN, 5IN SQUARE TUBULAR STEEL 0.188 WALL, PER MS-1937, ARCHITECTURAL BROWN COLOR PER MS-1996, CABLE ENTRANCE 3FT-8IN FROM BUTT, HAND HOLE 9FT FROM BUTT, VERPOX OR CORROCOAT BOTTOM 6FT OF POLE, SETTING DEPTH 5FT-6IN, ABOVE GROUND 25FT APN 52080 MFG PART #
MS-1940 CB09163 SWF-52080
CEM-TEC VALMONT SOUTHWEST FABRICATION, LLC
POLE, LIGHT, 34FT, 5IN SQUARE TUBULAR STEEL 0.188 WALL, PER MS-1940, ARCHITECTURAL, BROWN COLOR PER MS-1996, CABLE ENTRANCE 4FT 2IN FROM BUTT, HAND HOLE 9FT 6IN FROM BUTT, VERPOX OR CORROCOAT BOTTOM 6FT 6IN OF POLE PER MS- 1966, SETTING DEPTH 6FT, ABOVE GROUND 28FT APN 99010 MFG PART #
MS-1940 SWF-99010
CEM-TEC
SOUTHWEST FABRICATION, LLC
POLE, LIGHT, 38FT, 5IN SQUARE TUBULAR STEEL 0.188 WALL, PER MS-1940, ARCHITECTURAL, BROWN COLOR PER MS-1996, CABLE ENTRANCE 4FT-8IN FROM BUTT, HAND HOLE 10FT FROM BUTT, 1IN CAP SCREW 22FT FROM BUTT SAME SIDE AS CABLE ENTRANCE, VERPOX OR CORROCOAT BOTTOM 7FT OF POLE, SETTING DEPTH 6FT-6IN, ABOVE GROUND 31FT-6IN APN 33701419 MFG PART #
MS-1940 CB09164 SWF-33701419
CEM-TEC VALMONT SOUTHWEST FABRICATION, LLC
Exhibit F: Page 124
POLES MANUFACTURERS PART NUMBERS, CONTINUED
STEEL SQUARE 5" PAINTED BASE MOUNTED
POLE, LIGHT, 13FT, 5IN SQUARE TUBULAR STEEL 0.188 WALL MIN, BASE MOUNTED, 12IN X 12IN X 3/4IN BASE WITH HOLES FOR 3/4IN BOLTS IN 11IN BOLT CIRCLE, PER MS-1946S13, ANCHOR BASE BOLT COVER, ARCHITECTURAL, BROWN COLOR PER MS-1996, HAND HOLE 2FT-6IN FROMBASE APN 52171 MFG PART #
MS-1946S13 CB09175 SWF-52171
CEM-TEC VALMONT SOUTHWEST FABRICATION, LLC
POLE, LIGHT, 15FT, 5IN SQUARE TUBULAR STEEL 0.188 WALL MIN, BASE MOUNTED, 12IN X 12IN X 3/4IN BASE WITH HOLES FOR 3/4IN BOLTS IN 11IN BOLT CIRCLE, PER MS-1946S15, ANCHOR BASE BOLT COVER, ARCHITECTURAL, BROWN COLOR PER MS-1996, HAND HOLE 2FT-6IN FROM BASE APN 52074 MFG PART #
MS-1946S15 CB09176 SWF-52074
CEM-TEC VALMONT SOUTHWEST FABRICATION, LLC
POLE, LIGHT, 23FT, 5IN SQUARE TUBULAR STEEL 0.188 WALL MIN, BASE MOUNTED, 12IN X 12IN X 3/4IN BASE WITH HOLES FOR 3/4IN BOLTS IN 11IN BOLT CIRCLE, PER MS-1946S23, ANCHOR BASE BOLT COVER, ARCHITECTURAL, BROWN COLOR PER MS-1996, HAND HOLE 2FT-6IN FROM BASE APN 52075 MFG PART #
MS-1946S23 CB09177 SWF-52075
CEM-TEC VALMONT SOUTHWEST FABRICATION, LLC
POLE, LIGHT, 25FT, 5IN SQUARE TUBULAR STEEL 0.188 WALL MIN, BASE MOUNTED, 12IN X 12IN X 1IN BASE WITH HOLES FOR 1IN BOLTS IN 11IN BOLT CIRCLE, PER MS-1946S25, ANCHOR BASE BOLT COVER, ARCHITECTURAL, BROWN COLOR PER MS-1996, HAND HOLE 2FT-6IN FROM BASE APN 52076 MFG PART #
MS-1946S25 CB09178 SWF-52076
CEM-TEC VALMONT SOUTHWEST FABRICATION, LLC
POLE, LIGHT, 28FT, 5IN SQUARE TUBULAR STEEL 0.188 WALL MIN, BASE MOUNTED, 12IN X 12IN X 1IN BASE WITH HOLES FOR 1IN BOLTS IN 11IN BOLT CIRCLE, PER MS-1946S28, ANCHOR BASE BOLT COVER, ARCHITECTURAL, BROWN COLOR PER MS-1996, HAND HOLE 2FT-6IN FROM BASE APN 52077 MFG PART #
MS-1946S28 CB09179 SWF-52077
CEM-TEC VALMONT SOUTHWEST FABRICATION, LLC
POLE, LIGHT, 32FT, 5IN SQUARE TUBULAR STEEL 0.188 WALL MIN, BASE MOUNTED, 12IN X 12IN X 1IN BASE WITH HOLES FOR 1IN BOLTS IN 11IN BOLT CIRCLE, PER MS-1946S32, ANCHOR BASE BOLT COVER, ARCHITECTURAL, BROWN COLOR PER MS-1996, HAND HOLE 2FT-6IN FROM BASE APN 52078 MFG PART #
MS-1946S32 CB09180 SWF-52078
CEM-TEC VALMONT SOUTHWEST FABRICATION, LLC
Exhibit F: Page 125
POLES MANUFACTURERS PART NUMBERS, CONTINUED
STEEL ROUND GALVANIZED DIRECT BURIED SINGLE SIMPLEX
POLE, LIGHT, 19FT, ROUND GALVANIZED STEEL, PER MS-1932, WITH UNIVERSAL 1 BOLT SIMPLEX FOOT PER MS-8181, SIMPLEX SET 9IN BELOW POLE TOP, CABLE ENTRANCE 3FT-2IN FROM BUTT, HAND HOLE 8FT-6IN FROM BUTT, VERPOX OR CORROCOAT BOTTOM 5FT-6IN OF POLE, SETTING DEPTH 5FT, ABOVE GROUND 14FT, POLE MAY BE STEP OR CONTINUOUS TAPERED
APN 52079 MFG PART #
MS-1932 CB09157 SWF-52079
CEM-TEC VALMONT SOUTHWEST FABRICATION, LLC
POLE, LIGHT, 30FT-6IN, ROUND GALVANIZED STEEL, PER MS-1944 SHEET 3 OF 10, WITH UNIVERSAL 1 BOLT SIMPLEX FOOT PER MS- 8181, SIMPLEX SET 9IN BELOW POLE TOP, CABLE ENTRANCE 3FT-8IN FROM BUTT, HAND HOLE 9FT FROM BUTT, VERPOX OR CORROCOAT BOTTOM 6FT OF POLE, SETTING DEPTH 5FT-6IN, ABOVE GROUND 25FT, POLE MAY BE STEP OR CONTINUOUS TAPERED APN 33701415 MFG PART #
MS-1936 CB09158 SWF-33701415
CEM-TEC VALMONT SOUTHWEST FABRICATION, LLC
POLE, LIGHT, 38FT-6IN, ROUND GALVANIZED STEEL, PER MS-1944, WITH UNIVERSAL 1 BOLT SIMPLEX FOOT PER MS-8181, SIMPLEX SET 9IN FROM POLE TOP, CABLE ENTRANCE 4FT-8IN FROM BUTT, HAND HOLE 10FT FROM BUTT, VERPOX OR CORROCOAT BOTTOM 7FT OF POLE, SETTING DEPTH 6FT-6IN, ABOVE GROUND 32FT, POLE MAY BE STEP OR CONTINUOUS TAPERED APN 33701443 MFG PART #
MS-1944 CB09159 SWF-33701443
CEM-TEC VALMONT SOUTHWEST FABRICATION, LLC
POLE, LIGHT, 38FT 6IN, ROUND GALVANIZED STEEL, PER MS-1944.38-6D, WITH 2 UNIVERSAL 1 BOLT SIMPLEX FEET SET 180 DEG APART PER MS-8181, SIMPLEX SET 9IN FROM POLE TOP, CABLE ENTRANCE 4FT- 8IN FROM BUTT, HAND HOLE 10FT FROM BUTT, VERPOX OR CORROCOAT BOTTOM 7FT OF POLE, SETTING DEPTH 6FT-6IN, ABOVE GROUND 32FT, POLE MAY BE STEP OR CONTINUOUS TAPERED APN# 00079054 MFG PART #
MS-1944.38-6D SWF-79054
CEM-TEC
SOUTHWEST FABRICATION, LLC
POLE, LIGHT, 40FT-6IN, ROUND GALVANIZED STEEL, PER MS-1945, WITH 2 UNIVERSAL 1 BOLT SIMPLEX FEET SET 180 DEG APART PER MS-8181, SIMPLEX SET 9IN FROM POLE TOP, CABLE ENTRANCE 6FT-8IN FROM BUTT, HAND HOLE 12FT FROM BUTT VERPOX OR CORROCOAT BOTTOM 9FT OF POLE, SETTING DEPTH 8FT-6IN, ABOVE GROUND 32FT, POLE MAY BE STEP OR CONTINUOUS TAPERED APN 33701417 MFG PART #
MS-1945 CB09160 SWF-33701417
CEM-TEC VALMONT SOUTHWEST FABRICATION, LLC
Exhibit F: Page 126
POLES MANUFACTURERS PART NUMBERS, CONTINUED
STEEL ROUND GALVANIZED
BASE MOUNTED SINGLE SIMPLEX
POLE, LIGHT, 12FT, ROUND GALVANIZED STEEL, BASE MOUNTED, 12IN X 12IN X 3/4IN BASE WITH HOLES FOR 3/4IN BOLTS IN 11IN BOLT CIRCLE, PER MS-1946R12, ANCHOR BASE BOLT COVER, WITH 1 UNIVERSAL 1 BOLT SIMPLEX FOOT PER MS-8181, SIMPLEX SET 9IN BELOW POLE TOP, HAND HOLE 2FT-6IN FROM BASE, POLE MAY BE STEP OR CONTINUOUS TAPERED APN 52072 MFG PART #
MS-1946R12 CB09165 SWF-52072
CEM-TEC VALMONT SOUTHWEST FABRICATION, LLC
POLE, LIGHT, 22FT, ROUND GALVANIZED STEEL, BASE MOUNTED, 12IN X 12IN X 3/4IN BASE WITH HOLES FOR 3/4IN BOLTS IN 11IN BOLT CIRCLE, PER MS-1946R22, ANCHOR BASE BOLT COVER, WITH 1 UNIVERSAL 1 BOLT SIMPLEX FOOT PER MS-8181, SIMPLEX SET 9IN BELOW POLE TOP, HAND HOLE 2FT-6IN FROM BASE, POLE MAY BE STEP OR CONTINUOUS TAPERED APN 52082 MFG PART #
MS-1946R22 CB09166 SWF-52082
CEM-TEC VALMONT SOUTHWEST FABRICATION, LLC
POLE, LIGHT, 25FT, ROUND GALVANIZED STEEL, BASE MOUNTED, 12IN X 12IN X 1IN BASE WITH HOLES FOR 1IN BOLTS IN 11IN BOLT CIRCLE, PER MS-1946R25, ANCHOR BASE BOLT COVER, WITH 1 UNIVERSAL 1 BOLT SIMPLEX FOOT PER MS-8181, SIMPLEX SET 9IN BELOW POLE TOP, HAND HOLE 2FT-6IN FROM BASE, POLE MAY BE STEP OR CONTINUOUS TAPERED APN 52448 MFG PART #
MS-1946R25 CB09167 SWF-52448
CEM-TEC VALMONT SOUTHWEST FABRICATION, LLC
POLE, LIGHT, 30FT, ROUND GALVANIZED STEEL, BASE MOUNTED, 12IN X 12IN X 1IN BASE WITH HOLES FOR 1IN BOLTS IN 11IN BOLT CIRCLE, PER MS-1946R30, ANCHOR BASE BOLT COVER, WITH 1 UNIVERSAL 1 BOLT SIMPLEX FOOT PER MS-8181, SIMPLEX SET 9IN BELOW POLE TOP, HAND HOLE 2FT-6IN FROM BASE, POLE MAY BE STEP OR CONTINUOUS TAPERED APN 52073 MFG PART #
MS-1946R30 CB09168 SWF-52073
CEM-TEC VALMONT SOUTHWEST FABRICATION, LLC
POLE, LIGHT, 32FT, ROUND GALVANIZED STEEL, BASE MOUNTED, 12IN X 12IN X 1IN BASE WITH HOLES FOR 1IN BOLTS IN 11IN BOLT CIRCLE, PER MS-1946R32, ANCHOR BASE BOLT COVER, WITH 1 UNIVERSAL 1 BOLT SIMPLEX FOOT PER MS-8181, SIMPLEX SET 9IN BELOW POLE TOP, HAND HOLE 2FT-6IN FROM BASE, POLE MAY BE STEP OR CONTINUOUS TAPERED APN 52170 MFG PART #
MS-1946R32 CB09169 SWF-52170
CEM-TEC VALMONT SOUTHWEST FABRICATION, LLC
Exhibit F: Page 127
POLES MANUFACTURERS PART NUMBERS, CONTINUED
STEEL ROUND GALVANIZED
BASE MOUNTED DOUBLE SIMPLEX
POLE, LIGHT, 12FT, ROUND GALVANIZED STEEL, BASE MOUNTED, 12IN X 12IN X 3/4IN BASE WITH HOLES FOR 3/4IN BOLTS IN 11IN BOLT CIRCLE, PER MS-1946D12, ANCHOR BASE BOLT COVER, WITH 2 UNIVERSAL 1 BOLT SIMPLEX FOOT PER MS-8181, SIMPLEX SET 9IN BELOW POLE TOP 180 DEG APART, HAND HOLE 2FT-6IN FROM BASE, POLE MAY BE STEP OR CONTINUOUS TAPERED APN 52363 MFG PART #
MS-1946D12 CB09170 SWF-52363
CEM-TEC VALMONT SOUTHWEST FABRICATION, LLC
POLE, LIGHT, 22FT, ROUND GALVANIZED STEEL, BASE MOUNTED, 12IN X 12IN X 3/4IN BASE WITH HOLES FOR 3/4IN BOLTS IN 11IN BOLT CIRCLE, PER MS-1946D22, ANCHOR BASE BOLT COVER, WITH 2 UNIVERSAL 1 BOLT SIMPLEX FOOT PER MS-8181, SIMPLEX SET 9IN BELOW POLE TOP 180 DEG APART, HAND HOLE 2FT-6IN FROM BASE, POLE MAY BE STEP OR CONTINUOUS TAPERED APN 52364 MFG PART #
MS-1946D22 CB09171 SWF-52364
CEM-TEC VALMONT SOUTHWEST FABRICATION, LLC
POLE, LIGHT, 25FT, ROUND GALVANIZED STEEL, BASE MOUNTED, 12IN X 12IN X 1IN BASE WITH HOLES FOR 1IN BOLTS IN 11IN BOLT CIRCLE, PER MS-1946D25, ANCHOR BASE BOLT COVER, WITH 2 UNIVERSAL 1 BOLT SIMPLEX FOOT PER MS-8181, SIMPLEX SET 9IN BELOW POLE TOP 180 DEG APART, HAND HOLE 2FT-6IN FROM BASE, POLE MAY BE STEP OR CONTINUOUS TAPERED APN 52449 MFG PART #
MS-1946D25 CB09172 SWF-52449
CEM-TEC VALMONT SOUTHWEST FABRICATION, LLC
POLE, LIGHT, 30FT, ROUND GALVANIZED STEEL, BASE MOUNTED, 12IN X 12IN X 1IN BASE WITH HOLES FOR 1IN BOLTS IN 11IN BOLT CIRCLE, PER MS-1946D30, ANCHOR BASE BOLT COVER, WITH 2 UNIVERSAL 1 BOLT SIMPLEX FOOT PER MS-8181, SIMPLEX SET 9IN BELOW POLE TOP 180 DEG APART, HAND HOLE 2FT-6IN FROM BASE, POLE MAY BE STEP OR CONTINUOUS TAPERED APN 52365 MFG PART #
MS-1946D30 CB09173 SWF-52365
CEM-TEC VALMONT SOUTHWEST FABRICATION, LLC
POLE, LIGHT, 32FT, ROUND GALVANIZED STEEL, BASE MOUNTED, 12IN X 12IN X 1IN BASE WITH HOLES FOR 1IN BOLTS IN 11IN BOLT CIRCLE, PER MS-1946D32, ANCHOR BASE BOLT COVER, WITH 2 UNIVERSAL 1 BOLT SIMPLEX FOOT PER MS-8181, SIMPLEX SET 9IN BELOW POLE TOP 180 DEG APART, HAND HOLE 2FT-6IN FROM BASE, POLE MAY BE STEP OR CONTINUOUS TAPERED APN 52366 MFG PART #
MS-1946D32 CB09174 SWF-52366
CEM-TEC VALMONT SOUTHWEST FABRICATION, LLC
Exhibit F: Page 128
LUMINAIRES MANUFACTURERS PART NUMBERS
POST TOP ACORN HPS
LUMINAIRE, 100 WATT, HIGH PRESSURE SODIUM, MOGUL, ACORN, WASHINGTON POST TOP, CAST ALUMINUM, FIR GREEN (UNIVERSAL RAL 6009), FINIAL COLOR FIR GREEN TO MATCH CAPITAL, MULTITAP BALLAST, K14 CAPITAL C/W DOOR AND TWISTLOCK PHOTOEYE RECEPTACLE, MC-III DISTRIBUTION, APN 53005 MFG PART #
LUMINAIRE, 150 WATT, HIGH PRESSURE SODIUM, MOGUL, ACORN, WASHINGTON POST TOP, CAST ALUMINUM, FIR GREEN (UNIVERSAL RAL 6009), FINIAL COLOR FIR GREEN TO MATCH CAPITAL, MULTITAP BALLAST, K14 CAPITAL C/W DOOR AND TWISTLOCK PHOTOEYE RECEPTACLE, MC-IIIDISTRIBUTION, APN 59015 MFG PART #
LUMINAIRE, 100 WATT, SALEM POST TOP, GRAY COLOR, HIGH PRESSURE SODIUM, 120VOLT, NPF REACTOR BALLAST, PLUG-IN STARTER, PHOTOCONTROL RECEPTACLE, MC-II DISTRIBUTION INCLUDE MOUNTING ASSEMBLY, PER APS SPEC MS-8100 APN 33806667 MFG PART #
SEMT10S1N2FGMC2GRC GENERAL ELECTRIC
LUMINAIRE, 100 WATT, SALEM POST TOP, BLACK COLOR, HIGH PRESSURE SODIUM, 120VOLT, NPF REACTOR BALLAST, PLUG-IN STARTER, PHOTOCONTROL RECEPTACLE, MC-II DISTRIBUTION INCLUDE MOUNTING ASSEMBLY, PER APS SPEC MS-8100 APN 33806668 MFG PART #
SEMT10S1N2FGMC2BLC GENERAL ELECTRIC
POST TOP COLONIAL SALEM
INDUCTION
LUMINAIRE, 100 WATT, COLONIAL POST TOP, GRAY COLOR, INDUCTION, 120VOLT, INDUCTION BALLAST, PHOTOCONTROL RECEPTACLE, INCLUDE MOUNTING ASSEMBLY APN 64402 MFG PART #
SEMT10T0E2FGMC5GR GENERAL ELECTRIC
POST TOP DECORATIVE TRANSIT
HPS
LUMINAIRE, 100 WATT, HIGH PRESSURE SODIUM, MOGUL BASE, TRANSIT, POST TOP, CAST ALUMINUM, TEXTURED FINISH BLACK COLOR POWER COAT, MULTITAP BALLAST, TWISTLOCK PHOTOCONTROL RECEPTACLE, MC-III DISTRIBUTION APN# 74023 MFG PART #
SPECIAL ORDER CITY OF PHOENIX HISTORICAL LUMINAIRE
LUMINAIRE, 100 WATT, HIGH PRESSURE SODIUM, MOGUL BASE, FORT ERIE, POST TOP, CAST ALUMINUM, TEXTURED FINISH BLACK COLOR POWER COAT, MULTITAP BALLAST, TWISTLOCK PHOTOCONTROL RECEPTACLE, MC-III DISTRIBUTION APN# 97717 MFG PART#
K135-SAR-III-100(MOG)HPS-120(MT)-K3-BK NO FINIAL KING LUMINAIRE
LUMINAIRE, 100 WATT, HIGH PRESSURE SODIUM, MOGUL BASE, TRANSIT, BOTTOM, ARM MOUNTED, CAST ALUMINUM, TEXTURED FINISH BLACK COLOR POWER COAT, MULTITAP BALLAST, TWISTLOCK PHOTOCONTROL RECEPTACLE, MC-III DISTRIBUTION, APN 74497 MFG PART #
TR20-100HPS-SG3-QTA/120-RC-BKTX-LMS23529D LUMEC
LUMINAIRE, 150 WATT, HIGH PRESSURE SODIUM, MOGUL BASE, TRANSIT, CAST ALUMINUM, TEXTURED FINISH BLACK COLOR POWER COAT, MULTITAP BALLAST, WIRED 240, TWISTLOCK PHOTOCONTROL RECEPTACLE, MC-III DISTRIBUTION, APPLICATION IS STREET LIGHT ARM MOUNTED ON 30FT POLE APN 85973 MFG PART #
TR20-150HPS-SG3-QTA/240-RC-BKTX-LMS23530D LUMEC
LUMINAIRE, 250 WATT, HIGH PRESSURE SODIUM, MOGUL BASE, TRANSIT, TOP, CAST ALUMINUM, TEXTURED FINISH BLACK COLOR POWER COAT, MULTITAP BALLAST, WIRED 240, TWISTLOCK PHOTOCONTROL RECEPTACLE, MC-III DISTRIBUTION, APPLICATION IS STREET LIGHT ARM MOUNTED ON 30FT POLEZ APN 74025 MFG PART #
LUMINAIRE, 400 WATT, FLOOD LIGHT, METAL HALIDE PULSE START, ON 240V TAP, AUTOREG, MULTIVOLT 120/208/240/277 BALLAST, PHOTOCONTROL RECEPTACLE, 7X6, GRAY, KNUCKLE SLIPFITTER 1.9-3.0 W/3 HEX MOUNTING BOLTS, WITH SHIELD ECVGR-RPFR228 APN 104790 MFG PART #
PF4S40E0A27X6GR228 GENERAL ELECTRIC
Exhibit F: Page 133
MAST ARMS MANUFACTURERS PART NUMBERS
ARCHITECTURAL 2FT MAST ARM, STREET LIGHT, STEEL, 3IN X 3IN SQUARE TUBULAR, BROWN COLOR, 2 FT. LONG, SINGLE ARM, PER APS MS-8025 FIG 1
APN 33701116 MFG PART #
MS-8025 FIG1-S SWF-33701116
CEM-TEC
SOUTHWEST FABRICATION, LLC
MAST ARM, STREET LIGHT, STEEL, 3IN X 3IN SQUARE TUBULAR, BROWN COLOR, 2FT LONG, DOUBLE ARM, PER APS MS-8025 FIG 2 APN 33701117 MFG PART #
MS-8025 FIG2-D SWF-33701117
CEM-TEC
SOUTHWEST FABRICATION, LLC
MAST ARM, STREET LIGHT, STEEL, 3IN X 3IN SQUARE TUBULAR, BROWN COLOR, 2 FT LONG, TRIPLE ARM, PER APS MS-8025 FIG. 3 APN 52664 MFG PART #
MS-8025 FIG3-T SWF-52664
CEM-TEC
SOUTHWEST FABRICATION, LLC
MAST ARM, STREET LIGHT, STEEL, 3IN X 3IN SQUARE TUBULAR, BROWN COLOR, 2 FT LONG, QUAD ARM, PER APS MS-8025 FIG. 4 APN 52665 MFG PART #
MS-8025 FIG4-Q SWF52665
CEM-TEC
SOUTHWEST FABRICATION, LLC
4FT
MAST ARM, STREET LIGHT, STEEL, 3IN X 3IN SQUARE TUBULAR, BROWN COLOR, 4FT. LONG, SINGLE ARM, PER APS MS-8026 FIG. 1 APN 61738 MFG PART #
MS-8026 FIG1-S SWF-61738
CEM-TEC
SOUTHWEST FABRICATION, LLC
MAST ARM, STREET LIGHT, STEEL, 3IN X 3IN SQUARE TUBULAR, BROWN COLOR, 4FT. LONG, DOUBLE ARM, PER APS MS-8026 FIG. 2 APN 73267 MFG PART #
MS-8026 FIG2-D SWF-73267
CEM-TEC
SOUTHWEST FABRICATION, LLC
8FT
MAST ARM, STREET LIGHT, STEEL, 3IN X 3IN SQUARE TUBULAR, 8FT RISE, SINGLE ARM, PER APS MS-8030 FIG1 APN 33701120 MFG PART #
MS-8030 FIG1-S SWF-33701120
CEM-TEC
SOUTHWEST FABRICATION, LLC
MAST ARM, STREET LIGHT, STEEL, 3IN X 3IN SQUARE TUBULAR, 8FT RISE, DOUBLE ARM, PER APS MS-8030 FIG 2 APN 33701121 MFG PART #
MS-8030 FIG2-D SWF-33701121
CEM-TEC
SOUTHWEST FABRICATION, LLC
Exhibit F: Page 134
ROADWAY
6FT MAST ARM, STREET LIGHT, GALVANIZED STEEL, SINGLE UPSWEEP, 2IN X 20IN X 6FT PER MS-8185, FIGURE 3, AND WITH SIMPLEX TYPE SHOE PER MS-8180 APN 33701112 MFG PART #
MS-8185 FIG3 SWF-33701112
CEM-TEC
SOUTHWEST FABRICATION, LLC
8FT
MAST ARM, STREET LIGHT, GALVANIZED STEEL, SINGLE UP-SWEEP, 2IN X 3FT X 8FT PER APS SPEC MS-8185, FIGURE 1 WITH SIMPLEX TYPE SHOE, APS SPEC MS-8180 APN 33701124 MFG PART #
MS-8185 FIG1 SWF-33701124
CEM-TEC
SOUTHWEST FABRICATION, LLC
MAST ARM, STREET LIGHT, GALVANIZED STEEL, SINGLE UP-SWEEP, 2IN X 8FT X 8FT PER APS SPEC MS-8185, FIGURE 2 WITH SIMPLEX TYPE SHOE, PER APS SPEC MS-8180 APN 33701123 MFG PART #
MS-8185 FIG2 SWF-33701123
CEM-TEC
SOUTHWEST FABRICATION, LLC
2FT
MAST ARM, 2FT SINGLE, TRANSIT, MOUNTED AT THE TOP ON 4IN DIA 16FT POLE, PEDESTRAIN LIGHT, CAST ALUMINUM, TEXTURED FINISH BLACK COLOR POWER COAT, ONE CLAMP ADAPTOR TO CLAMP AROUND 4IN ALUMINUM POLE, ONE POLE CLAMP ADAPTOR TO CLAMP AROUND LUMINAIRE, MECHANICALLY FASTENED WITH EIGHT STAINLESS STEEL BOLTS AND NUTS, PACKAGED IN ONE BOX, PART# TN10-1A-BKTX-LMS23573A APN 74026 MFG PART #
TN10-1A-BKTX-LMS23573A LUMEC
MAST ARM, 2FT SINGLE, TRANSIT, MOUNTED AT THE TOP ON A 5-9/16IN DIA 30FT POLE, STREET LIGHT ARM CAST ALUMINUM, TEXTURED GLOSS FINISH BLACK COLOR POWER COAT, ONE CLAMP ADAPTOR TO CLAMP AROUND ALUMINUM POLE, ONE CLAMP ADAPTOR TO CLAMP AROUND LUMINAIRE, MECHANICALLY FASTENED WITH EIGHT STAINLESS STEEL BOLTS AND NUTS, PACKAGED IN ONE BOX, PART# TN-1A-BKTX-LMS23530A APN 74496 MFG PART #
TN-1A-BKTX-LMS23530A LUMEC
FLOOD LIGHT BRACKETS
BRACKET, FLOOD LIGHT, UPSWEEP, 1 ARM SINGLE FLOOD, GALVANIZED STEEL WITH SINGLE BOLT SIMPLEX SHOE, 18IN STANDOFF, 24IN RISE CLASS E LOAD RATING OR BETTER, PER APS SPEC MS-8208 FIG 1 APN 50024 MFG PART #
MS-8208 FIG1 SWF-50024
CEM-TEC
SOUTHWEST FABRICATION, LLC
BRACKET, FLOOD LIGHT, UPSWEEP, 1 ARM DOUBLE FLOODS, GALVANIZED STEEL WITH SINGLE BOLT SIMPLEX SHOE, 18IN STANDOFF, 24IN RISE, 39IN SEP CLASS E LOAD RATING OR BETTER, PER APS MS-8208 FIG 2 APN 50025 MFG PART #
MS-8208 FIG2 SWF-50025
CEM-TEC
SOUTHWEST FABRICATION, LLC
Exhibit F: Page 135
MISCELLANEOUS BRACKETS / SHIELDS
MAST ARM, GALVANIZED STEEL, UP-SWEEP STREET LIGHT, 1-1/4IN X 13IN X 2FT, CLASS E LOAD RATING APN 33701103 MFG PART #
91-2401 AMERICAN ELECTRIC
BRACKET, POLE MOUNT, STREET & TRAFFIC LIGHT, ADAPTER, WOOD POLE WITH SIMPLEX, GALVANIZED STEEL, PER MS-8197 FIG1 APN 33701050 MFG PART #
Clark Power Products, Inc, (480-661-8599) 10752 N. 89 th Place #104 Scottsdale AZ 85260
LUMINAIRES
General Electric, (602) 224-7118 3020 E. Camelback Road, Suite 360 Phoenix AZ 85016 SHIELDS (light trespass)
T&D Supply Inc. (602) 418-3641 6445 South Maple Ave #1084 Tempe AZ 85283
American Electric, an Acuity Brands Company Young Power Equipment Company, (480) 991-9191 7505 E. Greenway Rd. Scottsdale AZ 85260
Holophane, an Acuity Brands Company, (623) 465-9135 42425 North 10th Avenue Phoenix AZ 85086
Lumec Inc. Ackermann Lighting Inc. (602) 956-2000 4020 North 24 Th Street
Phoenix AZ 85016
King Luminaire.
Preferred Sales Agency, Ltd. (480) 664-2073 2270 East Azalea Drive Chandler AZ 85249
app-mfg.doc
SECTION III – SUBMITTALS CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 138 072018 (JMK)
AFFIDAVIT
The undersigned Contractor hereby submits to the City of Phoenix (City) the enclosed
proposal based upon all terms and conditions set forth in the City’s Request for Proposals (RFP) and referenced materials. Contractor further specifically agrees hereby to provide services in the manner set forth in the proposal submitted by the Contractor.
The undersigned Contractor acknowledges and states, under penalty of perjury, as
follows: 1. The City is relying on Contractor’s submitted information and the representation
that Contractor has the capability to successfully undertake and complete the responsibilities and obligations submitted in its proposal and in the resulting contract.
2. The City has the right to make any further inquiry it deems appropriate to
substantiate or supplement information supplied by Contractor. 3. Contractor has read and fully understands all the provisions and conditions set
forth in the RFP documents, upon which its proposal is based. 4. The forms and information requested in the RFP are complete and made part of
the proposal. The City is not responsible for any Contractor errors or omissions. 5. This proposal may be withdrawn by requesting such withdrawal in writing at any
time prior to the proposal deadline but may not be withdrawn after such date and time.
6. The City reserves the right to reject any and all proposals and to accept the
proposal that, in its judgment, will provide the best quality development to the City.
7. This proposal is valid for a minimum of 120 days after the RFP proposal
deadline. 8. All costs incurred by Contractor in connection with this proposal shall be borne
solely by Contractor. Under no circumstances shall the City be responsible for any costs associated with Contractor’s proposal or the RFP process.
9. Contractor has not in any manner, directly or indirectly, conspired with any
person or party to unfairly compete or compromise the competitive nature of the RFP process.
SECTION III – SUBMITTALS CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 139 072018 (JMK)
10. The contents of this proposal have not been communicated by the undersigned
nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this proposal.
11. To the best of the Contractor’s knowledge, the information provided in its
proposal is true and correct and neither the undersigned Contractor nor any partner, corporate officer or managing employee have ever been convicted of a felony or a crime involving moral turpitude.
SECTION III – SUBMITTALS CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 140 072018 (JMK)
SUBMITTAL PACKAGE REQUIREMENTS
Firms interested in this project must submit a proposal that contains the following:
Cover Letter: Provide a cover letter which includes full firm company name, address, phone number and the email address of your contact person for the project.
Evaluation Criteria: Address the evaluation criteria and include a project organizational chart.
Additional Content: Resumes and other information may be included (content shall be included within the permitted maximum page limit.)
Bonding Statement: Offerors must submit a letter from a bonding or insurance company stating that the Offeror can qualify for and procure the performance and/or payment surety required in this solicitation in a separate sealed envelope to be included in your submittal. The letter must be from a Surety Company (A- or better for the prior four quarters) stating the company’s bonding capacity will cover the required performance bond if awarded the contract. (This bond statement will not be counted towards the maximum number of pages).
Submittals:
Include a statement of firm’s bonding capacity in a separate sealed
envelope along with your submittal. The price submittal shall be submitted in a separate sealed envelope
marked as price proposal with the name of the firm, project title and project number clearly displayed on the outside of the envelope.
Clearly display the firm name, project title, and project number on the cover of the technical proposal.
All submittals must be addressed to:
Melodie Mendivil CITY OF PHOENIX
200 W. Washington Street, 5th Floor Phoenix, AZ 85003-1611
c/o RFP 63-0037
Provide 7 copies of the Submittal
SECTION III – SUBMITTALS CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 141 072018 (JMK)
A maximum of 15 pages is permitted to address all content in the Submittal (maximum page limit includes cover letter, evaluation criteria and all additional content except as noted).
Submit the Submittal Proposal by 4:00 PM, local time, on September 20, 2018.
Paper Size shall be 8 ½ x 11” Font size shall be no less than 10 point Each side of a page containing cover letter, evaluation criteria and
additional content will be counted toward the maximum page limit noted above
Two page resumes of up to 5 key personnel may be included in an appendix that shall not be part of the maximum page count
Pages that have project photos, charts and/or graphs will be counted towards the maximum page limit noted above
Front and back covers, Table of Contents pages, and divider (tab) pages will NOT be counted toward the maximum page limit noted above, unless they include cover letter, evaluation criteria and additional content that could be considered by the selection panel. Note, Pictures on a tab can be construed as additional content if any words, logos, etc. are contained in the image that could be considered advertising
No specific price information relating to services provided under this contract may be contained in the technical submittal. Pricing information contained in the technical submittal will be automatic disqualification of the submission.
The price component of the submittal shall be submitted in a separate sealed envelope marked
Note: All pages exceeding the specified maximum page limit will be removed from the submittal and not considered in evaluation a Submittal.
SECTION III – SUBMITTALS CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 142 072018 (JMK)
REFERENCES
Contractor shall furnish the names and contact information for 3 clients for whom the Contractor is furnishing or has furnished services similar to those described in this RFP. Do not list City of Phoenix employees or officials as references. 1. Company and Reference Name:
______________________________________________________________ Telephone and email: ______________________________________________________________
2. Company and Reference Name: ______________________________________________________________ Telephone and email: ______________________________________________________________
3. Company and Reference Name: ______________________________________________________________ Telephone and email: ______________________________________________________________
SECTION III – SUBMITTALS CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 143 072018 (JMK)
EXHIBIT B – FEE SCHEDULE
FEE SCHEDULE includes all pay items authorized under this contract. Some apply only to Routine Maintenance and are marked (R), some are only Non-Routine Maintenance and are marked (N), some are both and are marked (B).
FEE SCHEDULE
Item No.
Description
R N B
Unit of
Meas.
Estimated Annual
Quantity (A)
Unit Price (B)
Extended Price (A X B)
1 Routine - Administration (Monthly)
R Mo. 12 $________
$__________
2 Trip Charge, includes up to an hour on-site.
B Each 1000 $________
$__________
3 Emergency removal of downed embedded (direct bury) pole
R Each 200
$________
$__________
4 Emergency removal of downed pole on a concrete foundation
R Each 40 $________
$__________
5 Supply and Install Induction lamp, includes disposal of old lamp
R Each 10 $________
$__________
6 Supply and Install High Pressure Sodium lamp, includes disposal of old lamp
R Each 300 $________
$__________
7 Supply and Install Pulse Start Metal Halide lamp includes disposal of old lamp
R Each 10 $________
$__________
8 Supply and Install 20-Year Fail-Off Photocell
R Each 25 $________
$__________
9 Supply and Install Capacitor R Each 25 $________
$__________
10 Supply and Install/Replace self-adhesive pole identification numbers
B Each 500 $________
$__________
11 Supply and Replace Fuse R Each 200 $________
$__________
12 Supply and Install/Replace Fuse & Holder
B Each 700 $________
$__________
13 Supply and Install/Replace all conductors between line side of fuse and Luminaire
B Each 500 $________
$__________
SECTION III – SUBMITTALS CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 144 072018 (JMK)
FEE SCHEDULE
Item No.
Description
R N B
Unit of
Meas.
Estimated Annual
Quantity (A)
Unit Price (B)
Extended Price (A X B)
14 Supply and Install/Replace refractor (HPS lens cover)
R Each 10 $________
$__________
15 Supply and Replace ballast kit R Each 50 $________
$__________
16 Supply and Replace Starter R Each 50 $________
$__________
17 Level or adjust existing luminaire R Each 200 $________
$__________
18 Supply and Install Bird.B.Gone “2’ Bird Spider” 360o whirlybird on mast arm behind luminaire
N Each 10 $________
$__________
19 Install luminaire back shield/diffuser to address back, forward or side light throw issues
N Each 500 $________
$__________
20 Supply and Install bullet-resistant guard
N Each 10 $________
$__________
21 Supply and Replace hand hole cover
R Each 100 $________
$__________
22
Repair pole to receive hand hole cover (requires drilling out rusted screws or drilling new screw holes)
R Each 100 $________
$__________
23 Cut a new hand hole in pole for hand hole cover installation
R Each 10 $________
$__________
24 Trim tree (branches up to two inches thick around the luminaire)
Supply pole and install (direct bury): Pedestrian architectural square pole with one mast arm and luminaire (mast arm and luminaire supplied separately)- 16' mounting height; APS detail 8030
N Each 5
$________
$__________
57
Supply and install pole with foundation: Pedestrian architectural square pole with one mast arm and luminaire (mast arm and luminaire supplied separately) - 16' mounting height; APS detail 8050S
N Each 5
$________
$__________
58 Install existing pole on existing foundation: Pedestrian architectural square pole with mast arm and luminaire (luminaire supplied separately) - 16' mounting height; APS detail 8050S
N Each 5
$________
$__________
59 Supply pole and install (direct bury): Pedestrian architectural square pole with one mast arm and luminaire (mast arm and luminaire supplied separately)- 26' mounting height; APS detail 8030
N Each 5
$________
$__________
SECTION III – SUBMITTALS CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 148 072018 (JMK)
FEE SCHEDULE
Item No.
Description
R N B
Unit of
Meas.
Estimated Annual
Quantity (A)
Unit Price (B)
Extended Price (A X B)
60 Supply and install pole with foundation: Pedestrian architectural square pole with one mast arm and luminaire (mast arm and luminaire supplied separately) - 26' mounting height; APS detail 8050S
N Each 5
$________
$__________
61
Install existing pole on existing foundation: Pedestrian architectural square pole with mast arm and luminaire (luminaire supplied separately) - 26' mounting height; APS detail 8050S
N Each 5
$________
$__________
62
Supply and install square pole (direct bury): with one mast arm and luminaire (mast arm and luminaire supplied separately)- at 32’ mounting height; detail APS 8030
N Each 5
$________
$__________
63 Supply and install square pole with foundation with one mast arm and luminaire (mast arm and luminaire supplied separately)- at 32’ mounting height; detail APS 8050S
N Each 5
$________
$__________
64 Install existing square pole on existing foundation with existing one mast arm and luminaire (luminaire supplied separately)- at 32’ mounting height; detail APS 8050S
N Each 5
$________
$__________
65
Supply and install combination square pole (direct bury): with two mast arms and luminaires (mast arms and luminaires supplied separately) - at 32’ and other specified mounting height; detail APS 8027
N Each 5
$________
$__________
SECTION III – SUBMITTALS CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 149 072018 (JMK)
FEE SCHEDULE
Item No.
Description
R N B
Unit of
Meas.
Estimated Annual
Quantity (A)
Unit Price (B)
Extended Price (A X B)
66
Supply and install combination square pole with foundation: with two mast arms and luminaires (mast arms and luminaires supplied separately) - at 32’ and other specified mounting height; detail APS 8050S
N Each 5
$________
$__________
67
Install existing combination square pole on existing foundation: with two existing mast arms and two luminaires (luminaires supplied separately) at 32’ and other specified mounting height; detail APS 8050S
N Each 5
$________
$__________
68
Supply and install square pole (direct bury): with one mast arm and luminaire (mast arm and luminaire supplied separately)- at 35’ mounting height; detail APS 8030
N Each 5
$________
$__________
69
Supply and install square pole with foundation with one mast arm and luminaire (mast arm and luminaire supplied separately)- at 35’ mounting height; detail APS 8050S
N Each 5
$________
$__________
70
Install existing square pole on existing foundation with existing mast arm and luminaire (luminaire supplied separately) - at 35’ mounting height; detail APS 8050S
N Each 5
$________
$__________
SECTION III – SUBMITTALS CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 150 072018 (JMK)
FEE SCHEDULE
Item No.
Description
R N B
Unit of
Meas.
Estimated Annual
Quantity (A)
Unit Price (B)
Extended Price (A X B)
71
Supply and install combination square pole (direct bury): with two mast arms and luminaires (mast arms and luminaires supplied separately) - at 35’ and other specified mounting height; detail APS 8027
N Each 5
$________
$__________
72
Supply and install combination square pole with foundation: with two mast arms and luminaires (mast arms and luminaires supplied separately) - at 35’ and other specified mounting height; detail APS 8050S
N Each 5
$________
$__________
73
Install existing combination square pole on existing foundation: with existing mast arms and luminaires (luminaires supplied separately) - at 35’ and other specified mounting height; detail APS 8050S
Supply and install pole (direct bury); round galvanized steel with mast arm and luminaire (mast arm and luminaire supplied separately) – 26’ mounting height; APS detail 8040
N Each 5
$________
$__________
SECTION III – SUBMITTALS CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 151 072018 (JMK)
FEE SCHEDULE
Item No.
Description
R N B
Unit of
Meas.
Estimated Annual
Quantity (A)
Unit Price (B)
Extended Price (A X B)
80
Supply and install pole with foundation; round galvanized steel with mast arm and luminaire (mast arm and luminaire supplied separately) – 26’ mounting height; APS detail 8050R
N Each 5
$________
$__________
81
Supply and install pole on existing foundation; round galvanized steel with mast arm and luminaire (mast arm and luminaire supplied separately)- 26’ mounting height; APS detail 8050R
N Each 5
$________
$__________
82
Install existing pole on existing foundation; round galvanized steel with mast arm and luminaire (luminaire supplied separately) – 26’ mounting height; APS detail 8050R
N Each 5
$________
$__________
83
Supply and install pole (direct bury); round galvanized steel with mast arm and luminaire (mast arm and luminaire supplied separately) – 32’ mounting height; APS detail 8040
N Each 5
$________
$__________
84
Supply and install pole with foundation; round galvanized steel with mast arm and luminaire (mast arm and luminaire supplied separately) – 32’ mounting height; APS detail 8050R
N Each 5
$________
$__________
SECTION III – SUBMITTALS CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 152 072018 (JMK)
FEE SCHEDULE
Item No.
Description
R N B
Unit of
Meas.
Estimated Annual
Quantity (A)
Unit Price (B)
Extended Price (A X B)
85
Supply and install pole on existing foundation; round galvanized steel with mast arm and luminaire (mast arm and luminaire supplied separately) – 32’ mounting height; APS detail 8050R
N Each 5
$________
$__________
86
Install existing pole on existing foundation; round galvanized steel with mast arm and luminaire (luminaire supplied separately) – 32’ mounting height; APS detail 8050R
N Each 5
$________
$__________
87
Supply and install pole (direct bury); round galvanized steel with mast arm and luminaire (mast arm and luminaire supplied separately) – 35’ mounting height; APS detail 8040
N Each 5
$________
$__________
88
Supply and install pole with foundation; round galvanized steel with mast arm and luminaire (mast arm and luminaire supplied separately) – 35’ mounting height; APS detail 8050R
N Each 5
$________
$__________
89
Supply and install pole on existing foundation; round galvanized steel with mast arm and luminaire (luminaire supplied separately) – 35’ mounting height; APS detail 8050R
N Each 5
$________
$__________
90
Install existing pole on existing foundation; round galvanized steel with mast arm and luminaire (luminaire supplied separately) – 35’ mounting height; APS detail 8050R
N Each 5
$________
$__________
SECTION III – SUBMITTALS CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 153 072018 (JMK)
FEE SCHEDULE
Item No.
Description
R N B
Unit of
Meas.
Estimated Annual
Quantity (A)
Unit Price (B)
Extended Price (A X B)
91
Supply and install pole with foundation and luminaire (luminaire supplied separately): post top concrete pole: detail APS 8005
N Each 5 $________
$__________
92
Supply and install on existing foundation: concrete pole and luminaire (luminaire supplied separately): detail APS 8005
N Each 5 $________
$__________
93
Install existing pole on existing foundation and luminaire (luminaire supplied separately): post top concrete pole: detail APS 8005
N Each 5 $________
$__________
94
Supply and install pole with foundation and luminaire (luminaire supplied separately): Post top cast aluminum textured painted semi-gloss black - `16’ mounting height: detail APS 8008
N Each 5
$________
$__________
95
Supply and install pole on existing foundation and luminaire (luminaire supplied separately): Post top cast aluminum textured painted semi-gloss black – 16’mounting height: detail APS 8008
N Each 5
$________
$__________
96
Install existing pole on existing foundation and luminaire (luminaire supplied separately): Post top cast aluminum textured painted semi-gloss black- 16’ mounting height: detail APS 8008
N Each 5
$________
$__________
SECTION III – SUBMITTALS CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 154 072018 (JMK)
FEE SCHEDULE
Item No.
Description
R N B
Unit of
Meas.
Estimated Annual
Quantity (A)
Unit Price (B)
Extended Price (A X B)
97
Supply and install pole with foundation and luminaire (luminaire supplied separately): Cast aluminum pole with mast arm textured painted semi-gloss black - 16’ mounting height: detail APS 8048
N Each 5
$________
$__________
98
Supply and install pole on existing foundation and luminaire (luminaire supplied separately): Cast aluminum pole with mast arm textured painted semi-gloss black – 16’mounting height: detail APS 8048
N Each 5
$________
$__________
99
Install existing pole on existing foundation and luminaire (luminaire supplied separately): Cast aluminum pole with mast arm textured painted semi-gloss black- 16’ mounting height: detail APS 8048
N Each 5
$________
$__________
100
Supply and install pole with foundation and two luminaires (luminaires supplied separately): Cast aluminum pole with two mast arms textured painted semi-gloss black - 32’ upper mounting height, other as specified: detail APS 8048
N Each 5
$________
$__________
101
Supply and install pole on existing foundation and two luminaires (luminaires supplied separately): Cast aluminum pole with two mast arms textured painted semi-gloss black - 32’ upper mounting height, other as specified: detail APS 8048
N Each 5
$________
$__________
SECTION III – SUBMITTALS CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 155 072018 (JMK)
FEE SCHEDULE
Item No.
Description
R N B
Unit of
Meas.
Estimated Annual
Quantity (A)
Unit Price (B)
Extended Price (A X B)
102
Install existing pole on existing foundation and two luminaires (luminaires supplied separately): Cast aluminum pole with two mast arms textured painted semi-gloss black - 32’ upper mounting height, other as specified: detail APS 8048
N Each 5
$________
$__________
103
Supply and install pole (direct bury) and luminaire (luminaire supplied separately): post top galvanized steel or painted semi-gloss black pole: detail APS 8010
N Each 10 $________
$__________
104
Supply and install Giraffe pole (direct bury) with luminaire (luminaire supplied separately): details provided
N Each 10 $________
$__________
105 Remove embedded (direct bury) pole
N Each 10 $________
$__________
106 Remove pole on a concrete foundation
N Each 5 $________
$__________
107 Pole realignment (to within one (1) degree of plumb in any direction)
B Each 5 $________
$__________
108 Supply 6’ luminaire mast arm for APS service area: APS 8188.206
N Each 5 $________
$__________
109 Supply 8’ luminaire mast arm for APS service area: APS 8188.968
N Each 5 $________
$__________
110
Supply and Install 6’ luminaire mast arm and luminaire (luminaire supplied separately) on existing SRP power pole: APS 8188.206
N Each 5 $________
$__________
111
Supply and Install 8’ luminaire mast arm and luminaire (luminaire supplied separately) on existing SRP power pole: APS 8188.968
N Each 5 $________
$__________
SECTION III – SUBMITTALS CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 156 072018 (JMK)
FEE SCHEDULE
Item No.
Description
R N B
Unit of
Meas.
Estimated Annual
Quantity (A)
Unit Price (B)
Extended Price (A X B)
112 Supply and install 1.5” conduit in trench
N L.F. 100 $________
$__________
113 Supply and install 2” conduit in trench
N L.F. 5000 $________
$__________
114 Supply and install 2.5” conduit in trench
N L.F. 100 $________
$__________
115 Supply and install 1.5” conduit in bore
N L.F. 1000 $________
$__________
116 Supply and install 2” conduit in bore
N L.F. 5000 $________
$__________
117 Supply and install 2.5” conduit in bore
N L.F. 1000 $________
$__________
118 Trenching 2’ deep
N L.F. 5000 $________
$__________
119 Trenching 3’ deep
N L.F. 1000 $________
$__________
120 Trenching 4’ deep
N L.F. 1000 $________
$__________
121 Trenching 6’ deep
N L.F. 500 $________
$__________
122 Trenching 8’ deep
N L.F. 500 $________
$__________
123 Trenching 2’ deep in hard dig conditions
N L.F. 1000 $________
$__________
124 Trenching 3’ deep in hard dig conditions
N L.F. 500 $________
$__________
125 Trenching 4’ deep in hard dig conditions N L.F. 500 $______
__ $__________
126 Trenching 6’ deep in hard dig conditions N L.F. 500 $______
__ $__________
127 Trenching 8’ deep in hard dig conditions N L.F. 500 $______
__ $__________
128 Directional boring in soil conditions
N L.F. 1000 $________
$__________
129 Directional boring in hard soil conditions
N L.F. 1000 $________
$__________
130 Additional Soil (shading)
N C.Y. 100 $________
$__________
SECTION III – SUBMITTALS CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 157 072018 (JMK)
FEE SCHEDULE
Item No.
Description
R N B
Unit of
Meas.
Estimated Annual
Quantity (A)
Unit Price (B)
Extended Price (A X B)
131 Concrete removal (including saw cutting)
N S.F. 1000 $________
$__________
132 Asphalt removal
N S.Y. 1000 $________
$__________
133 Asphalt restoration
N S.Y. 1000 $________
$__________
134 Concrete restoration – 6”
N S.F. 1000 $________
$__________
135 Concrete foundation removal
N C.F. 100 $________
$__________
136 Provide all signs and barricades needed for single lane closure
N Day 25 $________
$__________
137 Provide all signs and barricades needed for multiple lane closure
N Day 25 $________
$__________
138
Crane rate (for accessing difficult-to-reach fixtures, installation or removal of oversized poles such as Candy Canes on Central)
N Hr 75 $________
$__________
139
Hourly rate for Streetlight Technician (trained to perform installation, repair and general maintenance)
N Hr 650 $________
$__________
140
Hourly rate for Certified Lineman (trained to work within minimum approach distance of high voltage overhead lines per OSHA standards)
N Hr 100 $________
$__________
141 Pre-determined Amount – Design Services
N PDA $200,000.00
142
Mark up percentage for materials supplied at the City’s request not contained in the FEE SCHEDULE (for special projects)
N % 200,000 _______%
$__________
TOTAL COST $__________
SECTION III – SUBMITTALS CITY OF PHOENIX
Solicitation Number RFP 63-0037 Page | 158 072018 (JMK)
Signature(s)
Contractor’s Contracting Entity (Legal Name1): 1The successful Contractor must be authorized to transact business in Arizona and be in good standing prior to contract award.
Printed Name of Authorized Representative*: Title: Business Mailing Address: Telephone and Email Address: Signature: *Proposal must be signed by an individual authorized to contractually bind the Contractor. Name of Joint Venture Partner (if applicable): Printed Name of Authorized Representative*: Title: Business Mailing Address: Telephone and email Address: Signature: *Proposal must be signed by an individual authorized to contractually bind the joint venture partner. NOTARIZED Signed and sworn before me this ____, day of ______________________, _________ Notary Signature:
____________________________
Affix Seal:
Conflict of Interest & Solicitation Transparency Form
Solicitation Number RFP 63-0037 Page | 159 072018 (JMK)
This form must be signed and submitted to the City and all questions must be answered (or N/A) or your Offer may be considered non-responsive. . 1. Name of person submitting this disclosure form.
First MI Last Suffix
2. Contract Information
Solicitation # or Name:
3. Name of individual(s) or entity(ies) seeking a contract with the City (i.e. parties to the Contract)
4. List any individuals(s) or entity(ies) that are owners, partners, parent, sublessees, joint
venture, or subsidiaries of the individual or entity listed in Question 3. Please include all Board members, executive committee members and officers for each entry. If not applicable, indicate N/A.
5. List any individuals or entities that will be subcontractors on this contract or indicate N/A.
Subcontractors may be retained, but not known as of the time of this submission.
List of subcontracts, including the name of the owner(s) and business name:
6. List any attorney, lobbyist, or contractor retained by any individuals listed in Questions 3, 4, or 5 to assist in the proposal or seeking the resulting contract. If none, indicate N/A.
Conflict of Interest & Solicitation Transparency Form
Solicitation Number RFP 63-0037 Page | 160 072018 (JMK)
7. Disclosure of Conflict of Interest:
A. City Code Section 43-34
Are you aware of any fact(s) with regard to this solicitation or resulting contract that would raise a “conflict of interest” issue under City Code Section 43-34? “An elected City official or a City employee shall not represent any person or business for compensation before the City regarding any part of a procurement, including any resulting contract, if during the time the elected official is or was in office or the employee is or was employed by the City such elected official or employee played a material or significant role in the development of the solicitation, any other part of the procurement, or the contract award.”
I am not aware of any conflict(s) of interest under City Code Section 43-34.
I am aware of the following potential or actual conflict(s) of interest:
B. ARS Sections 38-501 et. Seq. & City Charter Chapter 11
State law and the Phoenix City Charter and Code prohibit public officers or employees, their close relatives, and any businesses they, or their relatives, own from (1) representing before the City any person or business for compensation, (2) doing business with the City by any means other than through a formal procurement, and (3) doing business with the City without disclosing that the person has an interest in the contract. This prohibition extends to subcontracts on City contracts and also applies to parent, subsidiary, or partner businesses owned by a public officer or employee. See A.R.S. Sections 38-501 through 38-511, for more information (City Charter, Chapter 11, applies the state conflict-of-interest law to City employees). Please note that any contract in place at the time a person becomes a public officer or
Conflict of Interest & Solicitation Transparency Form
Solicitation Number RFP 63-0037 Page | 161 072018 (JMK)
employee may remain in effect. But the contract may not be amended, extended, modified, or changed in any manner during the officer’s or employee’s city service without following city administrative regulations. Are you aware of any fact(s) with regard to this contract that would raise a “conflict of interest” issue under A.R.S. Sections 38-501 through 38-511 (See Arizona Revised Statutes regarding conflict of interest at www.azleg.gov).
I am not aware of any conflict(s) of interest under Arizona Revised Statutes Sections 38-501 through 38-511.
I am aware of the following conflict(s) of interest:
8. Acknowledgements
A.Solicitation Transparency Policy – No Contact with City Officials or Staff During Evaluation
I understand that a person or entity who seeks or applies for a city contract, or any other person acting on behalf of that person or entity, is prohibited from contacting city officials and employees regarding the contract after a solicitation has been posted.
This “no-contact” provision only concludes when the contract is awarded at a City Council meeting. If contact is required with City official or employees, the contact will take place in accordance with procedures by the City. Violation of this prohibited contacts provision, set out in City Code Sections 2-190.4 and 43-36, by respondents, or their agents, will lead to disqualification.
Conflict of Interest & Solicitation Transparency Form
Solicitation Number RFP 63-0037 Page | 162 072018 (JMK)
B.Fraud Prevention and Reporting Policy
I acknowledge that the City has a fraud prevention and reporting policy and takes fraud seriously. I will report fraud, suspicion of fraud, or any other inappropriate action to: telephone no. 602-261-8999 or 602-534-5500 (TDD); or [email protected].
The purpose of the fraud policy is to maintain the City's high ethical standards. The policy includes a way for our business partners to report wrongdoing or bad behavior. Suspected fraud should be reported immediately to the Phoenix Integrity Line. The City has adopted a zero-tolerance policy regarding fraud.
OATH I affirm that the statements contained in this form, including any attachments, to the best of my knowledge and belief are true, correct, and complete. Should any of the answers to the above questions change during the course of the contract, particularly as it relates to any changes in ownership, applicant agrees to update this form with the new information within 30 days of such changes. Failure to do so may be deemed a breach of contract. PRINT NAME TITLE
