1 STUDENT ASSESSMENT GUIDE Unit of competency name Produce simple word processed documents Unit of competency number BSBITU201A Unit Purpose On successful completion of this unit you should be able to correctly operate word processing applications in the production of workplace documents. Specifically you will: Prepare to produce documents Produce documents Finalise documents. Reporting of assessment outcomes Your result will be recorded and reported to you as Competent or Not yet Competent. Requirements to successfully complete this unit of competency You are required to complete a) Your Workbook b) Work Experience c) Practical Tasks Assessment Table Assessment Component Assessment Method Assessment Tool Aspects of Evidence Weighting Result Competency Ungraded 1 Workbook 1-3 30% /30 Competency Ungraded 2 Work Experience 1-3 20% /20 Competency Ungraded 3 Practical Tasks 1-3 50% /50
Transcript
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STUDENT ASSESSMENT GUIDE
Unit of competency name Produce simple word processed documents
Unit of competency number BSBITU201A
Unit Purpose On successful completion of this unit you should be able to correctly operate word processing applications in the production of workplace documents. Specifically you will:
Prepare to produce documents
Produce documents
Finalise documents. Reporting of assessment outcomes Your result will be recorded and reported to you as Competent or Not yet Competent. Requirements to successfully complete this unit of competency
You are required to complete a) Your Workbook b) Work Experience c) Practical Tasks
Assessment Table
Assessment Component
Assessment Method Assessment Tool Aspects of Evidence Weighting Result
Competency Ungraded
1 Workbook 1-3 30% /30
Competency Ungraded
2 Work Experience 1-3 20% /20
Competency Ungraded
3 Practical Tasks 1-3 50% /50
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Ergonomic Requirements
Workspace, furniture and equipment are adjusted to suit the ergonomic requirements of the user Chair
Chair height should be set so that feet are flat on the floor (where a footrest has not been provided) and thighs are horizontal.
The backrest should provide firm lower back support so adjustment up or down, and/or backwards or forwards may need to be made until comfortable.
Armrests should not interfere with performance of general tasks. Desk
The height of the desk or chair should be adjusted so that the surface of the desk is at elbow height (when sitting).
There should be plenty of room for legs below the desk surface Personal and stationery items should be arranged for easy access, to minimise twisting and bending.
Computer The monitor should be positioned after adjustments have been made to the desk or chair. It is
recommended that the top of the screen be level with the eyes and be positioned about 50cm away from the body when seated.
The keyboard should be placed on the desk, as close to the user as possible. Allow room for it to be moved away when not in use. The angle of the keyboard can be adjusted by altering the supports underneath.
The mouse should be positioned next to the keyboard on the preferred side. Wrist should be straight whilst using the mouse with the desk supporting the wrist and not the arm.
Telephone The telephone should be easily accessible, yet not in the way of the work area. The user should be able to talk on the phone without standing or having to stretch to reach it. A headset is a
convenient alternative for constant phone users. Document holder
The document holder should be placed close to the screen to minimise the movement required to turn from one to the other.
Depending upon personal preference, it may be preferable to swap the screen position with the document holder, if tending to look at the document more often.
Work Organisation
Work organisation meets organisational and occupational health and safety requirements for computer operation Work area
Work area should be kept uncluttered. Desks should only have on them what is really needed. Trays should be used for sorting documents, and any documents that are finished with or will not be needed
for some time, should be filed away. Rest periods
It is important to have frequent breaks away from the workstation. The recommended interval is ten minutes for each hour worked in front of a computer.
If unable to take this time out, work tasks should be varied. For example, phone calls could be made, filing or other work related tasks could be done for a few minutes.
Exercise breaks Exercises should be done at regular intervals. Exercises for office workers can include head rolls, shoulder rolls, wrist stretch, back arching, foot rotation
and even eye exercises. For more information, and instructions on how to carry out these exercises go the Exercises for office workers website of Comcare Australia.
Energy and resource conservation techniques are used to minimise wastage in accordance with organisational and statutory requirements Paper wastage
Proofread and edit documents on screen before printing Don't print more pages than needed, use the "print range" function of software to only print those pages
which have been edited Print on both sides of your paper where possible Use scrap paper from printed documents no longer needed. Write on the back for informal notes or memos Use the duplex facility of the photocopier.
Recycling Paper should be saved for recycling where possible - if the information is confidential, it can be shredded
before disposal into a recycling container Use recycled paper products wherever possible Reuse office products such as folders, envelopes and packaging materials.
Energy and power use Use the "power save" feature of your printer, if available Switch off lights and equipment when not required
Activity 1 The Virtual office is an interactive website that provides a range of information on office-based hazards. Go to http://www.comcare.gov.au/virtual_workplaces/virtual_office Click on Office Click on Computers and Personal Electronic Devises Complete the Table
Activity 2 David is employed as an administrative assistant at a warehouse. This morning he has arrived at his workstation and finds a document in his “in tray” that needs to be word-processed.
David sits at his desk and adjusts his chair up and down and then backwards and forwards, before adjusting the computer screen and keyboard.
He then swaps the mouse over to the right hand side of the keyboard and says “Ah that's much more comfortable” and smiles.
The telephone is on the very edge of the desk, out of David’s reach. He places the document on the desk and commences typing.
a. In what order should David have adjusted his workstation to suit his ergonomic requirements? ______________________________________________________________________________________________________________________________________________________________________________________________ ______________________________________________________________________________________________________________________________________________________________________________________________ ______________________________________________________________________________________________________________________________________________________________________________________________ b. Did David adjust his workstation in the correct sequence? Explain ______________________________________________________________________________________________________________________________________________________________________________________________ ______________________________________________________________________________________________________________________________________________________________________________________________ ______________________________________________________________________________________________________________________________________________________________________________________________ c. What item/s did David neglect to adjust on his desktop? ______________________________________________________________________________________________________________________________________________________________________________________________ Activity 3 True or False
Statement True or False
The Undo command is only available on the Standard toolbar
It is possible to see a document before opening it using the Preview button in the Open dialog box
If you select text, then start typing, the selected text will be replaced
The only method you can use to change a font is to use the font ‘drop down’ list on the formatting toolbar
Both Backspace and Delete can be used to delete characters in a document.
Paper wastage is good environmental management
Printing on both sides of paper minimizes paper wastage
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Key Terms and Concepts
Term Definition
Agenda A list or program of items to be discussed at a meeting.
Alignment The arrangement of text or graphics relative to the margins in a document.
Consistency Uniformity of document style, which can include language and punctuation styles and formatting.
Default settings A setting that a device or program automatically selects if a substitute is not specified. For example, word processors have default (or preset) margins sizes.
Document style A set of formatting features, such as font and font size, that give an overall look to a document.
Energy and resource conservation techniques
Workplace systems in place designed to minimise energy and resource wastage.
Enhancement Improvement to the effectiveness or appearance of an item.
Ergonomic requirements The organisation of work areas to assist efficiency, comfort and safety of employees.
File / directory A collection of data or information that has a name, called the filename / A grouping of the files contained in a storage device, used to organise files.
Flyer A pamphlet or leaflet produced for distribution.
Formatting Specifying the properties, or visual appearance of an object.
Logo A graphical representation of a name or symbol designed for easy and distinct recognition.
Minimise wastage Conserve resources eg practise paper conservation techniques.
Noise minimisation Organising a work area and equipment to avoid noise disturbance to people in a workplace.
Page orientation Refers to whether a document is arranged for viewing vertically (portrait) or horizontally (landscape).
Posture Positioning of the body or of body parts.
Power-save option Optional printer setting that shuts down or hibernates a printer that has been idle for a certain amount of time.
Proofreading Reading through documents in order to find and mark errors.
Repetition The process of repeating a task or group of tasks.
Templates Documents that predefine the layout and formatting features of new documents.
Workstation A workplace area, usually including a computer, outfitted with equipment and furnishings for one worker.
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Activity 1 – Manipulating Text 1. Create a new document in Microsoft Word 2. Type the document below 3. Save the document as “Australian Made” to the desk top 4. Use the selection tool to select the work aussieBum and format with a single underline, Small Caps
and bold font. 5. Centre the entire article 6. Give the article a centred and Italic Heading – Australian Made 7. Save the document 8. Attach it and email to [email protected]
The Australian Made campaign, which promotes Australian made or grown items, has reported a huge spike in consumer enquiries and now has more than 10,000 products listed on its website. Meanwhile, Sean Ashby, founder of the underwear group aussieBum, told ninemsn that he has received hundreds of emails from customers supporting his company in the last few months, and is altering his brand to meet the new, broader demand. The cheeky under and swimwear line, which is one of the country’s largest exporters of 100 percent Australian made fashion, ships 10,000 items a week from its three factories in Australia, and has seen sales at home jump 30 percent since the Pacific Brands backlash. However, Mr Ashby has vehemently rubbished her claims. "I’m pissed off that companies are using the recession as an excuse to lay off staff and move operations to China," he told ninemsn. "Why is it that I’m a multi-millionaire?" he said. "I'm sorry to sound arrogant, but it's stupid - companies are blaming the common Aussie for not supporting them – but it's their own shortcomings and poor management errors that are costing them." Since last year, aussieBum has seen its net profit rise 40 percent to a turnover of $21 million. (Type your name here)
Activity 2 – Margins, Indents and Tabs 1. Create a new document in Microsoft Word 2. Type the document below using hanging indents where required 3. Save the document 4. Attach it and email to [email protected]
Enter today’s date here Enter your Name here
Word Processing A word processor (more formally known as document preparation system) is a computer application used for the production (including composition, editing, formatting, and possibly printing) of any sort of printable material.
Word processor may also refer to an obsolete type of stand-alone office machine, popular in the 1970s and 80s, combining the keyboard text-entry and printing functions of an electric typewriter with a dedicated computer for the editing of text.
Although features and design varied between manufacturers and models, with new features added as technology advanced, word processors for several years usually featured a monochrome display and the ability to save documents on memory cards or diskettes. Later models introduced innovations such as spell-checking programs, increased formatting options, and dot-matrix printing. As the more versatile combination of a personal computer and separate printer became commonplace, the word processor disappeared.
Word processors are descended from early text formatting tools (sometimes called text justification tools, from their only real capability). Word processing was one of the earliest applications for the personal computer in office productivity.
Although early word processors used tag-based markup for document formatting, most modern word processors take advantage of a graphical user interface. Most are powerful systems consisting of one or more programs that can produce any arbitrary combination of images, graphics and text, the latter handled with type-setting capability. Microsoft Word is the most widely used computer word processing system; Microsoft estimates over five hundred million people use the Office suite, which includes Word.
There are also many other commercial word processing applications,
1. Create a new document in Microsoft Word 2. Type the document below and centre it 3. Insert the two Clip Art Pictures 4. Create the border as shown 5. Save the document 6. Attach it and email to [email protected]
Evolution of the Telephone
The Information Technology department will be running courses to familiarise you with
your new telephone. Courses will be conducted during work hours on Monday and Tuesday from 10am-12noon.
