Student Handbook v14 Local

[CITY UNIVERSITY COLLEGE OF SCIENCE AND TECHNOLOGY] Student Handbook – Year 2013-14

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CITY UNIVERSITY COLLEGE OF SCIENCE AND TECHNOLOGY

STUDENT

HANDBOOK


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CONTENT

NO CONTENT PAGE

1 ACADEMIC RULES & REGULATIONS

1.0 Academic Standard

2.0 Academic Calendar

3.0 Programmes Offered and Entry Requirement

4.0 Programme Requirement

5.0 Attendance

6.0 Refund of Tuition Fees for Malaysian Students

7.0 International Students

8.0 Graduating

9.0 Withdrawal from the University

10.0 Examination Rules and Regulations

11.0 Code of Ethics

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2 STUDENT FINANCIAL HANDBOOK (FEES AND PAYMENT

SCHEMES)

1.0 Tuition Fee

2.0 Payment Terms

3.0 Processing Fee

4.0 Registration Fee

5.0 Foreign Students Charges

6.0 Intensive English Programme

7.0 Add/drop of subjects

8.0 Registering Subjects from other programmes

9.0 Change of Programme

10.0 Late Course Registration

11.0 Leave of Absence/Deferment

12.0 Refund of Fees to Withdrawn and Terminated Students

13.0 Supplementary Examination/Assessment

14.0 Repeat of Subjects

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15.0 Appeal for Re-marking

16.0 Credit Exemption and Transfer

17.0 Convocation & Graduation Requirement

18.0 Academic Transcript

19.0 Late Penalty Payment

20.0 Library Fines

21.0 Cheque Returned Penalty Charges

22.0 Matrix Card Replacement

23.0 Validity of Offer

24.0 Renewal of Visa

25.0 Releasing of Passport

26.0 International Student’s Financial Information

27.0 Scholarship

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3 STUDENT AFFAIRS AND ALUMNI

DISCIPLINARY

1.0 Categories of Offences

2.0 Disciplinary Action

3.0 Attendance to the Disciplinary

4.0 Consequences for Non-attendance

5.0 Plea of Guilty

6.0 Trial Proceedings

7.0 Student’s Evidence

8.0 Trial Report

9.0 Appeal

10.0 Payment of Fines

11.0 Academic Offences

HOSTEL RULES AND REGULATION

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4 STUDENT’S DECLARATIONS 83


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ACADEMIC RULES &

REGULATIONS


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1.0 Academic Standards

In keeping with its mission and goals, the University strives to insure high academic

standards by implementing well-designed curricula, carefully selecting high quality students

and will continuously monitor and rigorously evaluate all the pertinent activities and systems.

The University has built up resources and facilities to ensure high academic standards.

2.0 Academic Calendar

The University academic year has 3 normal semesters, January, May and September

Semester as illustrated in table 1.

Table 1: Academic Scheduled*

Normal Semester Duration (Week)

January Semester

Lectures and Study Week

Mid Term Examination

Final Term Examination

Semester Break

Total

May Semester




Hari Raya Aidilfitri Break

Semester Break

Total

September Semester




Semester Break

Total

12

1

2

2

17

12

1

2

1

2

17

12

1

2

2

17

Overall Total 52

*Subject to amendment


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3.0 Programmes Offered and Entry Requirements

No Programme Entry Requirements 1. • Intensive English Programme –

Advanced

• Intensive English Programme - Intermediate

• Intensive English Programme – Elementary

• These programmes are offered to students who need to improve their English language proficiency.

• International students who do not have any proof of English proficiency are required to sit for an English Proficiency Test and Students who are required to enroll for the Intensive English Programme must complete the programme until level 3

2. Foundation in Business

• Passed SPM with 5 credits in any subjects OR

• Other qualifications equivalent with O-Level recognised by the Ministry of Higher Education, Malaysia.

3. Foundation Studies in Science

• Passed SPM/SPMV with at least 5 credits which includes either 3 of the following subjects (Mathematics, English, Biology, Chemistry and Physics) OR

• Other equivalent qualifications recognized by the Ministry of Higher Education, Malaysia

4. • Foundation in Information Technology

• Foundation in Arts (Built Environment)

• Passed SPM / SPMV / GCE O-Level with minimum 5 credits in any subjects including Mathematics OR


5. Foundation in Arts (English & Communication)

• Passed SPM / SPMV / GCE O-Level with minimum 5 credits in any subjects including English


6. Diploma in Management Diploma in Accountancy Diploma in Human Resource Management Diploma in Business Management Diploma in Office Management

• Passed SPM / SPMV/GCE O-Level with minimum 3 credits OR



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Diploma in Corporate Communication Diploma in Mass Communication Diploma in Culinary Arts Diploma in Hotel Management

7. Diploma in Information Technology • Pass SPM/SPMV/O-Level OR equivalent with minimum 3 credits inclusive of mathematics OR

• Pass in related certificate/foundation with a minimum CGPA 2.0 from any IPTA or IPTS recognised by the Ministry of Higher Education, Malaysia.OR

• Other equivalent qualification recognized by the Ministry of Higher Education, Malaysia.

8. Diploma in Architectural Technology Diploma in Interior Design

• Passed SPM / SPMV with minimum 3 credits inclusive of Mathematics and a pass in Art Subject / Engineering Drawing

• Students who did not pass or did not take Art Subject/Engineering Drawing at SPM/SPMV level, they may sit for an art test or to present Art Portfolio


9. Diploma in Civil Engineering • Passed SPM / SPMV with minimum three (3) credits which includes Mathematics and one (1) of the Science Subjects and passed English

• Students who did not pass or did not take Art Subject/Engineering Drawing at SPM/SPMV level, they may sit for an art test or to present Art Portfolio


10. Diploma in Multimedia Diploma in Graphic Design

• Passed SPM / SPMV / GCE O-Level with minimum 3 credits in any subjects, and a pass in Art Subject /Engineering Drawing


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Student who did not pass or did not take Art Subject/Engineering Drawing at SPM/SPMV level, they may sit for an art test or present an Art Portfolio


11. Diploma in Nursing • Passed SPM / O-Level or equivalent qualification with five (5) credits, including Mathematics, Science and another three (3) credits in any subjects including a pass in Bahasa Melayu and English subjects

12. Diploma in Occupational Safety and Health

Diploma in Medical lab Technology Diploma in Environmental Health

• Passed SPM or equivalent qualification with minimum three (3) credits in any subjects including one (1) science subject (Science, Biology, Physic or Chemistry)

13. Bachelor of Business Administration (Hons) Bachelor of Accounting (Hons) Bachelor of Science (Hons) (Accounting and Finance)

Bachelor of Engineering Management (Hons) Bachelor of Communication (Hons) (Journalism) Bachelor of Communication (Hons) in Corporate Communication Bachelor of Multimedia (Hons) Bachelor of English (Hons) in Professional Communication

• Passed STPM / A-Level with a minimum pass in two (2) subjects or CGPA 2.00; OR

• Passed Foundation / Matriculation / Pre-University with CGPA 2.00; OR

• Passed Diploma/Executive Diploma/HIgher National Diploma/Advance Diploma OR

• International Baccalaureate; OR

• Other Diploma recognised by the Ministry of Higher Education Malaysia (MOHE) with a minimum CGPA 2.00

14. Bachelor of Mass Communication (Hons)

• Passed STPM / A-Level with a minimum pass in two (2) subjects or CGPA 2.00; OR

• Passed Foundation / Matriculation / Pre-University with CGPA 2.00; OR

• Passed Diploma/Executive Diploma/HIgher


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National Diploma/Advance Diploma with minimum CGPA 2.50 AND passed SPM with credits in English OR

• International Baccalaureate; OR

• Other Diploma recognised by the Ministry of Higher Education Malaysia (MOHE) with a minimum CGPA 2.00

15. Bachelor of Science (Hons) (Architectural Design)

• Passed STPM with minimum full passed in two (2) subjects inclusvie of Mathematics. Student who did take Mathematics in STPM level must have a credit in Mathematics taken during SPM; OR

• Passed A-Level with at least a pass in two (2) subjects inclusive Mathematics. Student who did take Mathematics in STPM level must have a credit in Mathematics taken during SPM/O-Level; OR

• Passed Foundation Studies from City U/recognised Foundation /Matriculation / Pre-University with at least CGPA 2.00

• Passed Diploma/Executive Diploma/Higher National Diploma /Advance Diploma approved by MOHE with a minimum CGPA 2.00

16. Bachelor of Graphic Design (Hons) • Passed STPM / A-Level with minimum distinctions in two subjects and minimum CGPA 2.00; OR

• Passed Matriculation / Foundation studies in related fields with minimum CGPA 2.00; OR

• Passed Diploma from any higher institution approved by the Ministry of Higher Education Malaysia (MOHE) with minimum CGPA 2.00; OR

• International Baccalaureate (IB) with minimum 24 points; OR

• Any other qualifications equivalent and recognised by the government of Malaysia; AND


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• Student who did not pass or did not take Art Subject/Engineering Drawing at SPM/SPMV level, they may sit for an art test or present an Art Portfolio.

17. Bachelor of Computer Science (Hons) (Business Information Technology) Bachelor of Computer Science (Hons) (Software Engineering)

• Passed STPM / A-Level with credit in two (2) subjects or equivalent with a minimum CGPA 2.00; OR

• Matriculation / Foundation or equivalent qualifications with minimum CGPA 2.00 and credit in subjects of Mathematics in SPM; OR

• Diploma in Computer Science, Information System, IT, Software Engineering or equivalent qualifications with minimum CGPA 2.50; OR CGPA 2.00 above but below 2.50 will be accepted subject to strict jurisdiction of City U Senate; OR

• Diploma in other field with minimum CGPA 2.50 and credit in Mathematics during SPM or equivalent qualifications; OR

• International Baccalaureate (IB) with minimum 24 points (for Business Info Technology); OR


18. Bachelor of Biomedical (Hons) Bachelor of Environmental Health (Hons)

• Passed STPM / Matriculation / A-Level / Foundation or equivalent qualifications with minimum CGPA 2.50 in subjects of Biology and Chemistry and passed SPM with credits in Biology, Physics, Mathematics, Chemistry and English; OR

• Diploma in related field from any recognised institutions with minimum CGPA2.75; OR

• Diploma in related field from any recognised institution with CGPA below 2.75 but has at least three (3) years working experience in the related field

19. Bachelor of Occupational Safety and Health

(Hons)

• Passed STPM / Matriculation / A-Level / Foundation or equivalent qualifications with minimum CGPA 2.50 in subjects of Biology


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and Chemistry and passed SPM with credits in Biology, Physics, Mathematics, Chemistry and English; OR

• Diploma in related field from any recognised institutions with minimum CGPA 2.75; OR

• Diploma in related field from any recognised institution with CGPA below2.75 but has at least three (3) years working experience in the related field


20. Bachelor of Education (Hons) in Teaching English as a Second Language (TESL)

• Passed STPM/A-Level with a pass in two (2) subjects or CGPA 2.00; OR

• Passed Foundation/Matriculation/Pre-University with CGPA 2.00;

• Passed Diploma/Executive Diploma/Higher National Diploma/Advance Diploma or other Diploma recognised approved by the MOHE with a minimum CGPA 2.00

• International Baccalaureate (IB) with minimum 24 points; OR

• Other qualifications recognised by the Malaysian Government

• AND credit in English at SPM Level 21. Master of Business Administration • Bachelor of Business Administration from City

University or other Bachelor Degrees recognised by the Ministry of Higher Education, Malaysia with at least CGPA 2.00 OR,

• An appropriate professional qualification and a minimum of 1 year work experience OR,

• Any other qualifications approved by the CUCST Senate as equivalent to the level of Bachelor Degree with at least CGPA 2.00

22. Master of Science in Business Administration • Bachelor degree in related field from any recognised institution with minimum


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CGPA 2.00; OR

• Bachelor degree from other field from recognised institution with minimum of 1 year working experience; OR


23. Master of information Technology • Bachelor degree in any field from any recognised institution with minimum CGPA 2.50; (Candidate with Bachelor degree from other field must take prerequisite module as preparatory and minimum of 1 year working experience Candidate with CGPA lower than 2.5 and more than 2.0 will be accepted subject to strict jurisdiction of City U Senate); OR


24. Doctor of Business Administration Doctor of Philosophy (Business Administration)

• Master in related field from any recognised institution with minimum CGPA 2.00; OR

• Master from other field from recognised institution with minimum of 2 years working experience; OR

• Other equivalent qualification recognized by the Ministry of Higher Education, Malaysia

3.2 Age Requirement

An applicant must be at least 18 years and not yet 23 years of age on May 1 of your

year of admission to Foundation programme.

No age requirement for other programmes.


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4.0 Program Requirements

4.1 Credit Hours

Credit hours for a program are assigned on the basis of a 12-week semester. One (1)

credit hour is equivalent to one (1) contact hour, where a student attends a face to face

lecture each week. Three (3) credits mean that the student will attend 3 hours of face to

face lecture each week.

On the other hand, for lab and tutorial sessions, one (1) credit hour is equivalent to 1.5

contact hours respectively

4.2 Subject Registration

4.2.1 Students are required to register and validate subjects to be taken in every

semester on the first week of semester.

4.2.2 The total credit hours for full-time students are between12 to 18 credit hours.

Students are allowed to register for more credit hours in a semester subject to the

approval from the Dean.

4.2.3 The total credit hours for part-time students are between 3 to 9 credit hours.

4.2.4 Academic honors are considered for full time students only.

4.2.5 The minimum and maximum period to complete the programme are:-

Programme Duration of Study (semester)

Minimum Maximum

Foundation 3 5

Diploma 7 12

Bachelor 9 12

Master 4 7

Doctorate 9 15

4.2.6 Nevertheless, clause 4.2 and its sub clause are all subjected to Senate approval.

4.2.7 A penalty of RM100.00 shall be charged to the student who fails to register

subject(s) during the registration of the new semester.


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4.3 Adding and Dropping Subject

Students may add or drop subjects within the second (2) weeks of the semester.

4.4 Withdrawing From Subjects

Students may withdraw subjects after the one (1) week until the revision week of the

semester. The subjects will be recorded in the academic transcript as W. The students

are required to settle the fees for the said subject.

4.5 Types of Subjects

4.5.1 Core Subjects

Core subjects are designed for basic knowledge and understanding in the areas of

study.

4.5.2 Compulsory University Subjects

Student is required to pass these subjects to be eligible for graduation.

4.5.3 Compulsory MQA Subjects

Malaysian students are required to pass these subjects to be eligible to graduate.

The subjects are Bahasa Melayu (Only for students who did not obtain credit in the

subject at SPM level), Pengajian Malaysia and Pendidikan Islam / Moral.

4.5.4 Elective Subjects

Elective subjects are other subjects for which students are eligible to register.

4.5.5 Specialisation Subjects

Specialisation subjects are designed for a broader knowledge and a deeper

understanding pertaining to their area of specialisation.

4.6 Performance Evaluation for Undergraduate Programmes

Performance of the students will be evaluated throughout the semester by class tests,

quizzes, assignments, final examinations, term papers, project reports etc. Final

examinations will be held within the allocated time. It is compulsory for all of the students

to sit for final examinations. Students who fail to sit for their final examinations without

reasons will be given an F grade. However, students who fail to sit for their final


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examination with reasons acceptable to the Dean will be given an ‘I’(Incomplete) and will

be required to sit for supplementary examinations to change that status. Numerical

scores earned by a student in tests, exams, assignments etc, are cumulated and

converted to letter grades at the end of the semester.

Students’ performance is assessed in the following manner:

a. Continuous assessment through tests, assignments / project and quizzes. Normally not

more than 60% of the total marks can be allocated to this form of assessment.

b. The final examinations will be held comprehensively at the end of each semester for

each subject taken. Normally not less than 40% from the total marks are to be

allocated for the final examinations.

c. In certain cases, the final examinations can be replaced with other forms of assessment

like ‘mini project’, ‘term paper’ and others.

d. Assessment via practical training must follow modes of assessment set by the School

and approved by the University.

e. Assessment via projects/coursework base, the assessment will be throughout the

semester by progress and final projects.

4.6.1 Grading System

The grades at the university will be indicated in the following manner:

Mark Grade Point Value Status

80 – 100

75 - 79

A

A-

4.00

3.67 Excellent

70 – 74

65 – 69

60 – 64

B+

B

B-

3.33

3.00

2.67 Good

55 – 59

50 - 54

C+

C

2.33

2.00 Pass

45 – 49

C-

1.67 Pass


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40 – 44

D

1.00

0 - 39

F

0.00 Fail

4.6.2 Passing Grade for Module

The passing grade in all subjects for undergraduate programmes is D and above.

4.6.3 Grade Point

Students receive a grade point average (GPA) calculated on the basis of the total

grade points of all subjects taken in a semester divided by the number of credit hours

counted in the semester. The cumulative grade point average (CGPA) is calculated on

the basis of total grade points accumulated from all subjects taken from all semesters

divided by the total credit hours counted.

Table 2: Calculating the GPA and CGPA

Semester 1

Subject

Grade

Grade

Point

Credit

Hour

Credit Hour

x Grade

Point

Theories of Communication A 4.00 3 12.00

Mass Media and Society B 3.00 3 9.00

Intercultural Communication C 2.00 3 6.00

Introduction to Journalism Practice C- 1.67 3 5.01

Total Point 12 32.01

GPA = Total Grade Point = 32.01 = 2.67

Number of Credit 12

CGPA = Total Grade Point Accumulated = 32.01 = 2.67


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Number of Credit 12

Semester 2

Subject

Grade

Grade

Point

Credit

Hour

Credit Hour

x Grade

Point

Comm. Laws and Ethics A- 3.67 3 11.01

Broadcast Journalism B+ 3.33 3 9.99

Writing for Newspapers and Magazines C+ 2.33 3 6.99

Online Journalism C- 1.67 3 5.01



Number of Credit 12

CGPA = Total Grade Point Accumulated = 32.01 + 33.00= 2.71

Number of Credit 12 + 12

4.6.4 Other Status

Other than the Grades A, B, C, D, F, the following status are also used:

4.6.4.1 I (Incomplete)

An Incomplete (I) grade is assigned only when a student has failed to complete

one or more requirements of the course due to illness and verified by a

Medical Officer or for other reasons with the approval of the Dean.

The student is required to sit for a supplementary examination as

replacement for the initial examination or finish the incomplete


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assignment at a date to be fixed by the Dean. Appropriate time extensions will

be considered.

4.6.4.2 W (Withdrawal)

This status is given to students who withdraw from subjects after the fourth week

until the revision week of the semester. The subject will not be calculated in the

GPA.

4.6.5 Academic Standing

Students are expected to maintain a consistently high standard in their academic work.

The academic status of a student is one of the following categories:

Satisfactory Academic Standing

A student whose semester CGPA is at least 2.00 is in Satisfactory Academic Standing.

Academic Probation

A student whose semester CGPA is below 2.00 is placed on Academic Probation. A

student on probation is not allowed to register more than 9 credit hours and is advised to

repeat the subjects below than C grade in the following semester when they are offered

to increase their CGPA. At the end of their probationary semester, a student's CGPA

must be equal to or greater than 2.00 to continue in Satisfactory Academic Standing.

Academic Dismissal

If a student fails to maintain a CGPA of 2.00 in two consecutive semesters then the

university will review the student's record and recommend further action which may

include options such as changing programme of study (subject to approval from


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Academic Board ) or taking extra classes for the said subject. First year students whose

CGPA is below 1.00 may be advised to withdraw from the university.

4.7 Performance Evaluation for Postgraduate Programmes

4.7.1 Programme Structure

The postgraduate programmes offered by the University are categorised under three

(3) structures as follows:

4.7.1.1 Structure I – Degree by Research.

Students pursuing a postgraduate programme under this structure have

to take a sustained and in-depth study on a particular research topic, which

he / she will then write about in the form of thesis.

A student shall undertake the research under the supervision of a Supervisor

appointed by the Dean of School. The Supervisor will ensure student’s

progress throughout the course until the completion of the research within

stipulated time frame.

For the purpose of strengthening the knowledge in areas necessary for the

research, students may be required to audit some relevant subjects identified.

At the end of the programme, the student is required to submit a

thesis for examination. The thesis must be defended in an oral examination.

A student under this structure may apply for conversion from a Master’s

to a Doctoral degree programme. The application must be made with the

recommendation of the Supervisor/Supervisory Committee of the

student. The Supervisor/Supervisory Committee shall make a

recommendation to the Dean, who will then forward the application to the

Academic Board for approval.

The following regulations for conversion from Masters to PhD are to be

adhered to:


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a.The student has completed at least three (3) semesters or one (1) academic

year of the Master’s programme.

b. The student has shown outstanding research work that merits the

conversion; and

C.The Supervisor/Supervisory Committee must submit a comprehensive

report to the Dean highlighting the merits and achievements that will support

or justify the conversion. If approved by the Academic Board, the conversion

will take effect in the following semester.

4.7.1.2 Structure II – Degree by Coursework and Research.

A student pursuing a postgraduate programme under this structure is required

to fulfill a minimum number of credit hours of coursework. Upon successful

completion of relevant coursework components, the student will be assigned a

research project leading to the submission of a dissertation for examination.

4.7.1.3Structure III – Degree by Coursework.

A student pursuing a postgraduate programme under this structure is also

required to attend seminar classes (or under exceptional circumstances are

based on a prescribed mode of study). Assessment will normally be based

on assignments and/or quizzes and/or presentations and a substantial project

paper or case study. The student is required to fulfill the required number

of credit hours prescribed and sit for written examinations for the subjects

registered at the end of the semester.

4.7.2. Grading System

The grades at the university will be indicated in the following manner:

Mark Grade Point Value Status

80 – 100

75 - 79

A

A-

4.00

3.67

Excellent

70 – 74

65 – 69

B+

B

3.33

3.00

Good


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60 – 64

B- 2.67

55 – 59

50 - 54

C+

C

2.33

2.00

Pass

45 – 49

40 – 44

C-

D

1.67

1.00

Pass

0 - 39 F 0.00

Fail

4.7.3 Passing Grade

The passing grade in all subjects for postgraduate programmes is D and above.

4.7.4 Grade Point

Students receive a grade point average (GPA) calculated on the basis of the total

grade points of all subjects taken in a semester divided by the number of credit hours

counted in the semester. The cumulative grade point average (CGPA) is calculated on

the basis of total grade points accumulated from all subjects taken from all semesters

divided by the total credit hours counted.

Table 3: Calculating the GPA and CGPA

Semester 1

Subject

Grade

Grade

Point

Credit

Hour

Credit Hour

x Grade

Point

Theories of Communication A 4.00 3 12.00

Mass Media and Society B 3.00 3 9.00

Intercultural Communication C 2.00 3 6.00

Introduction to Journalism Practice C- 1.67 3 5.01



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Number of Credit 12

CGPA = Total Grade Point Accumulated = 32.01 = 2.67

Number of Credit 12

Semester 2

Subject

Grade

Grade

Point

Credit

Hour

Credit Hour

x Grade

Point

Comm. Laws and Ethics A- 3.67 3 11.01

Broadcast Journalism B+ 3.33 3 9.99

Writing for Newspapers and Magazines C+ 2.33 3 6.99

Online Journalism C- 1.67 3 5.01



Number of Credit 12

CGPA = Total Grade Point Accumulated = 32.01 + 33.00= 2.71

Number of Credit 12 + 12

4.7.5 Other Status

Other than the Grades A, B, C, D, F, the following status are also used:

4.7.5.1 I (Incomplete)

An Incomplete (I) grade is assigned only when a student has failed to complete

one or more requirements of the course due to illness and verified by a

Medical Officer or for other reasons with the approval of the Dean.

The student is required to sit for a supplementary examination as

replacement for the initial examination or finish the incomplete


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assignment at a date to be fixed by the Dean. Appropriate time extensions will

be considered.

4.7.5.2 W (Withdrawal)

This status is given to students who withdraw from subjects after the fourth week

until the revision week of the semester. The subject will not be calculated in the

GPA.

4.7.5.3 AU (Audit)

This status will be given to students who have registered for a subject but do not

take part in the assessments.

4.7.6 Academic Standing

4.7.6.1 Structure I

Research work is graded either as Satisfactory “S” or Unsatisfactory “U”.

No value points are given to the research work and thus it is not

computed in the cumulative or semester grade point average. A student shall

be deemed to be in Satisfactory Academic Standing if the student achieves

“S” grade for research work.

4.7.6.2 Structure II & III

A student’s academic performance and standing are evaluated using the CGPA.

Students are expected to maintain a consistently high standard in their academic

work.

The academic status of a student is one of the following categories:

Satisfactory Academic Standing

A student whose semester CGPA is at least 2.00 is in Satisfactory Academic

Standing.


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Academic Probation

A student whose semester CGPA is below 2.00 is placed on Academic

Probation. The student is not allowed to register more than 6 credit hours and is

advised to repeat the subjects below than B grade in the following semester to

increase the CGPA. At the end of their probationary semester, a student's CGPA

must be equal to or greater than 2.00 to continue in Satisfactory Academic

Standing.

Academic Dismissal

If a student fails to maintain a CGPA of 2.00 in the following two semesters, then

the university will review the student's record and recommend further action

which may include options such as changing course of study, taking extra

courses, or in some cases, withdrawing from the university. First year students

whose CGPA is below 1.00 may be advised to withdraw from the university.

4.8 Appeals for Re-marking of Assessment

A student who is dissatisfied with the final grade awarded can appeal for re-marking of

assessment by filling the ‘Appeal on Examination Grade’ form. Applications must be

made to the Registry Department within 7 days of the announcement of the final

examination results. The decision made after the review is considered final.

4.9 Special Consideration and Supplementary Assessment

The University will allow for applications for special consideration for assessment to be made on one of the following grounds:

a. Medical reason: e.g. recent hospital admission; serious injury; debilitating illness;

severe anxiety or depression.

b. Loss or bereavement: e.g. death of a close family member.

c. Hardship/trauma: e.g. recent victim of crime; severe disruption due to domestic

arrangements (eviction, house destroyed).


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Supplementary assessment may be granted to a student to provide a fair and equitable

system of assessment after taking into account factors that might impact adversely upon

student performance and results via a special consideration application.

Note 1: Where a student has been reported for plagiarism in the course and has been

found guilty and the appeal processes have been unsuccessful, a student will

not eligible for supplementary assessment.

Note 2: Where it is impractical or professionally inappropriate to offer supplementary

assessment task, a statement to this effect should be included in the course

description.

4.10 Re-admission from Academic Suspension

Students who have been suspended from the University for Academic Reasons may apply for re-admission. Such applications would be treated on an individual basis. Readmission is granted only once.

4.11 Repeating Subjects

Students may repeat subjects in order to improve their grades. They must register and

complete the subjects to accomplish the repeat. Applicable tuition and other fees are

assessed for subjects repeated. However, a student who receives “F” grade for

undergraduate and below “B” grade for postgraduate programme in any subject must

repeat that subjects and obtain a minimum of “D” grade for undergraduate and “B” for

postgraduate programme in order to meet degree requirements. CGPA is calculated

on the basis of the better grades.

4.12 Dean’s List

Students will be on the ‘Dean’s List‘ award if they achieve a CGPA ≥ 3.70 and have

not obtained less than a C for any subject in the current semester. The students must

also have registered for a subject load of not less than 15 credit hours in the semester.

The respective School will issue a Dean’s List certificate to the students receiving the

award. Students’ transcripts will carry the Dean’s List award notation.


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4.13 Credit Transfer

Credit transfer from an educational institution with a system similar to the University

may be considered prior to admission. Such candidates will have to apply with

required documents (transcripts of examination results and syllabus or outline of the

subjects pursued at the relevant institutions) and are subject to credit transfer rules of

the University. (Please refer Student Financial Handbook (Fees And Payment

Schemes) clause 16.0).

The principles for credit transfer are as follow:

4.13.1 The institution from which credits for subjects are to be transferred must be

recognised by the University.

4.13.2 Subjects for credit transfer from the recognised institutions must be accepted by

the University as credit transferable subjects.

4.13.3 Subjects accepted for credit transfer by the University must be similar or close

to one or more subjects offered in programme offered by the University.

4.13.4 The student must have obtained at least C grade in the subjects for credit

transfer.

4.13.5 Credit transfer is applicable if the date of the result of the subject

concerned was within the last 5 years.

4.13.6 Transferred credit will not be calculated in the GPA and the CGPA.

4.13.7 Transferred credit will be taken into account to fulfill the total credit

requirements for graduation.

4.13.8 The maximum transferable credit should not exceed 50% of the credit hours

required for graduation in a University programme and is subject to approval of

the Board of Academics.

4.13.9 Candidates who are granted credit transfer would be liable for paying admin fee

at a rate determined by the University.

4.14 Credit Exemption

Credit exemption refers to exemption from registration and taking subjects required for

an academic course on the basis of courses taken by the student before being


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accepted for admission into a degree program of this University as approved by the

Senate.

Applications are for the First Year students in Semester 2, using the forms which can

be obtained from the Admission Office and must be submitted to the Faculty only once

throughout the study latest by the second Friday of Semester 2. (Please refer Student

Financial Handbook (Fees And Payment Schemes) clause 16.0).

4.15 Change Programme

Students can apply for change of programme. The grades obtained for relevant

subjects taken in the previous programme may be transferred to the new programme

and they will be counted in the GPA and CGPA calculations subject to the approval

from the respective School. However, International Students must file a new complete

application and to reapply for the Student Visa.

4.16 Deferment of Study

Students may apply for deferment of study two weeks after the registration week.

Students are required to inform the University in writing. The maximum deferment of

study is two consecutive semesters. However, international students are not allowed to

defer their study without any valid reason. (Please refer to Student Financial Handbook

(Fees And Payment Schemes) clause 11.0).


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5.0 Attendance

Students are expected to attend a minimum 80% of all classes. Students must substantiate

their absence with supporting documents, medical certificates or their equivalent.

6.0 Refund of Tuition Fees for Malaysian Students

6.1 Proportionate tuition fees (based on credit hours) shall be refunded if a student

withdraws from City University College programmes within 2 (two) weeks after the

commencement of the semester.

6.2 No refund shall be made if a student withdraws from an external programme or if the

withdrawal takes place beyond the second week of the semester.

6.3 A penalty of RM100.00 per subject would be levied if a student adds or drops subject(s)

after enrollment, provided the addition or drop of subject(s) is done within 1 (one)

weeks after the commencement of a subject, or within the dateline imposed by City

University College – whichever is later.

6.4 Any charge imposed by the loan provider to the student is between the loan provider

and the students and the University is not responsible for these charges.

7.0 International students

7.1 International Student Policy and Guidelines

International students intending to apply for admission to the University have to fulfill

the following requirements:

7.1.1 To complete an application form which is to be submitted together with all the

following relevant documents

1. 1 set of certified photocopies of all original academic certificates and the

translation versions in English

2. 1 photocopy of the student’s passport (all pages)

3. 8 passport- size photographs (non-returnable)


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4. A certified copy of your previous qualification to claim for exemption (if

applicable)

5. Completed medical report form by a registered physician (Form to be

downloaded from the University website)

6. For transferring students, a release letter from other college/University.

7.1.2 Upon acceptance of offer, the University will apply for a student visa on behalf of

the applicant. Applicants will have to pay a fee of RM 500 for visa processing.

7.1.3 Upon approval a copy of the approval letter from the Malaysian Immigration

Department will be sent to the applicant.

7.1.4 The applicant will have to inform the University on his/her expected arrival date.

7.1.5 The necessary pickup arrangements at the Kuala Lumpur International Airport

(KLIA) will then be made.

7.1.6 On arrival, all international students must submit their passport and make the

necessary payments to the Bursary Department.

7.1.7 Students are required to pay administration and registration fees (non-

refundable) and to pay tuition fees in advance (before leaving their home

country).

Late Payment Penalty of RM5.00 per day will be imposed to students if fees are

not paid within the allowable time frame.

7.1.8 The University reserves the right to amend its fees structure and policies as it

deems necessary without prior notification.

7.2 English Language Requirement

International students who do not have any proof of English proficiency as required by

the University (refer to table 3 ), are required to sit for an English Proficiency Test.


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Students who score above 60% will be exempted from the necessary English

programme. For those who score 50% to 59% will enroll for level 3, 40% to 49% will

enroll for level 2 and below 40% will enroll for level 1 of the English programme

arranged by the University.

Table 3: English Proficiency Test Requirement

Type of Test Score

Test in English as a Foreign Language

(TOEFL)

525 (PBT) or 195 (CBT)

International English Language Testing

System (IELTS)

Overall band of at least 5.5

Other English Language test that is

equivalent

Students who are required to enroll for the Intensive English Programme must

complete the programme until level 3 before they can be conferred their degree.

7.3 Accommodation

The University will assist International students with accommodation arrangement

when required.

7.4 Law and Order

International Students must not engage in any activity contravening any law enforced

in Malaysia. Any student found guilty of any criminal offence shall forthwith be

subjected to Malaysian Law or be deported from the country. Students also have to

abide by the rules and regulations of the Ministry of Higher Education (MOHE) and the

Immigration Department of Malaysia.


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8.0 Graduating

8.1 Graduation Requirements for Undergraduate Programme

Students will be awarded a Degree when they have fulfilled the following criteria:

8.1.1 Completed the minimum credit requirement for the programme.

8.1.2 Obtained an overall CGPA of not less than 2.00.

8.1.3 Fulfilled the programme's specific requirements.

8.1.4 Applied for graduation and approved by the University.

8.1.5 Paid in full all financial obligations to the University.

8.1.6 Free from any pending disciplinary action.

8.2 Graduation Requirements for Postgraduate Programme

8.2.1 Structure I – Degree by Research.

A student under the degree by research programme is eligible for conferral

of a degree after fulfilling the following conditions:

8.2.1.1 Passed the Dissertation / Thesis Examination; and

8.2.1.2 Passed the Viva Voce Examination; and

8.2.1.3 Has paid all the due fees; and

8.2.1.3 Has fulfilled other requirements as specified by the University.

8.2.2 Structure II – Degree by Coursework and Research.

A student under the degree by coursework and research programme is eligible

for conferral of a degree after fulfilling the following conditions:

8.2.2.1 Achieved a final CGPA of at least 3.00; and

8.2.2.2 Passed the Dissertation Examination; and

8.2.2.3 Has paid all the necessary fees; and


8.2.3 Structure III – Degree by Coursework

A student under the structure degree by coursework programme is eligible for

conferral of a degree after fulfilling the following conditions:

8.2.3.1 Achieved a final CGPA of at least 3.00, and

8.2.3.2 Has paid all the due fees; and


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8.3 Award of Degree

The Senate shall confer a Certificate, Diploma, Bachelor, Master’s or Doctoral

degree to a student upon recommendation by the School Board Committee once

all the requirements for graduation have been fulfilled.

The University will give notice to students during the semester when they have

fulfilled the requirements for graduation. Students are required to apply for Degree

graduation within the set dates. Conferral of the degree will be delayed for late

graduation application.

9.0 Withdrawal from the University

A student who wishes to withdraw from the University must submit his/her request in writing

to the Registry Office. This procedure ensures that the student's academic and financial

obligations are cleared before leaving the University.

All previous application materials will remain on file for a two year period. At any time during

this period, a student who has officially withdrawn may request readmission by completing

and submitting only the cover page of the graduate application and paying the application

fee. If after two years, a student must file a new complete application and submit the

appropriate fee to the Registry Department in order to be readmitted.


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10.0 Examination Rules and Regulations

10.1 Conduct During Examination

All students are required to adhere to the following instructions:

1. Check the examination schedule and take note of your examination dates

well in advance.

2. Bring the Student Card and Examination Slip to the examination hall.

3. Be present outside the Examination Hall at least fifteen (15) minutes prior

to the commencement of the examination.

4. Enter the examination hall, upon the announcement made by the Chief

Invigilator fifteen (15) minutes prior to the commencement of the

examination. Students are required to enter the hall using the assigned

entrance/s.

5. Students who arrive within the first thirty (30) minutes after the

commencement of the examination will be allowed to take the examination.

However, no additional time will be given to these students.

6. Students who arrive more than thirty (30) minutes after the

examination has commenced will not be allowed to take the examination.

7. Students are strictly prohibited from bringing into the examination hall any

of the following: books, papers, pictures, notes, ‘programmable calculator’,

handbag, cell phone or any other device or equipment, unless allowed by the

Chief Invigilator.

8. Students are not allowed to bring food and drinks into the Examination

Hall. Students are also not allowed to drink, eat or smoke while in the Examination

Hall.

9. Upon taking their seats in the examination hall, students are required to

produce their Identity Card or passport and Student Card, and place them on the

top right hand corner of the table throughout the duration of the examination for

inspection by the invigilators. Students without a valid Identity Card or

passport/Student Card will not allowed to take the examination unless with the

written approval from the Chief Invigilator.


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10. Ten (10) minutes prior to the commencement of the examination, students are

allowed to:

a) Read and follow the instructions on the COVER PAGE OF THE

ANSWER BOOKLET SHEET

b) Write their name, identity card number / passport, subject code, name of

programme and other pertinent information on the answer booklet, answer

sheets and other attachments submitted as or part of the answer.

c) Fill-in their particulars in the examination attendance slip and other

information as required in the answer booklet cover sheet.

d) Ensure that the correct question paper is supplied, with sufficient pages

as stated before attempting to answer the questions.

e) In the event that the student has been supplied with an incorrect examination

paper, the invigilators present must be immediately informed.

11. Students are strictly not allowed to either answer the questions before the

announcement of the commencement of the examination or to continue writing

after the announcement made by the invigilators on the termination of the

examination duration.

12. Students are not permitted to leave the examination hall within first thirty

(30) minutes after the commencement of the examination and fifteen (15)

minutes before the completion of the examination.

Students who wish to leave the examination hall for a short period

during the examination must obtain the permission from invigilators present.

13. Students are not allowed to receive any books, papers,

pictures, notes, E-dictionary, ‘programmable calculator’ and other materials or

devices through any person unless the invigilator authorises them.

14. Any form of communication among students as well as between students

and other parties is strictly prohibited.

15. Students are not permitted to render or receive any form of assistance on

matters pertaining to the examination, when the examination is in progress.

16. Students must adhere to the instructions of the invigilators.

17. Students who fall ill or are not able to continue with the examination must

report to the invigilator.


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18. At the end of the examination period, the answer booklet cover sheet and/

or the answer scripts must be arranged and tied as instructed.

19. Blank, used and spoilt answer sheets and/ or answer booklet cover sheet

are not allowed to be brought out of the examination hall.

20. Items that are loaned to students by the University for purpose of use

during the examination must be returned to the invigilators at the end of the

examination.

21. Students must remain seated in the examination hall until they are allowed

by the invigilator to leave the hall.

22. Students must leave the examination hall in an orderly manner.

10.2 Academic Offence

Academic offences are acts which would have the effect of unfairly promoting or

enhancing one’s academic standing within the entire community of City

University College of Science and Technology . The following is a list of some

academic offences.

1. Plagiarism. This consists of, but is not limited to, copying portions of the

writing of others with only minor changes in wording, with (a) inadequate

footnotes, quotes, or other reference forms of citation or (b) only providing a list of

references. Paraphrasing without appropriate citation is also plagiarism.

2. Giving or receiving or possessing any information which is related to the

examination questions during the conduct of examination.

3. Referring and using any prohibited reference material in or outside the

Examination Hall/Room for the purpose of cheating during the examination.

4. Communicating to other students for the purpose of cheating during the

examination.

5. Soliciting, obtaining, possessing, or distributing to another person an examination

document prior to or subsequent to the administration of the examination.

6. Substituting for, arranging for substitution by another student, or representing

oneself as another person during an examination session or comparable

circumstance.


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7. Altering or changing an examination or comparable document so as to

mislead others.

8. Altering, changing, or forging University academic records, including attendance

records, regarding oneself or others, entering the signature of any academic

officer on any official University form, or causing any false information to be

presented at an academic proceeding or intentionally destroying evidence

important to an academic proceeding.

9. Infringing upon the right of other students to fair and equal access to any

University library resources and comparable or related academic resources.

This may include, but not limited to, theft, mutilation, unreasonably delayed

responses when materials are requested by the University Library

Management or not returning materials upon deadline.

10. Attempting deliberately to prevent other users access to the University

computer system, deprive them of resources, degrade system performance, or

copying or destroying files or programmes without consent.

11. Falsification of data collected in the conduct of research or the presentation

of falsified data in papers, manuscripts, books or other documents

submitted for publication or for the degree requirements.

The above is not an exhaustive list and other instances of academic

offence may occur. Their identification will require the prudent

judgment of the University Academic Committee and University Disciplinary

Committee. The above definitions and examples apply to all CUCST students

regardless of the programmes in which they are enrolled.

10.3 Penalty

10.3.1 If a student is found and proven guilty with evidence for cheating during the period of examination, he / she will be required to leave the exam venue and his / her examination paper will be confiscated and the exam can be annulled.

10.3.2 If a student is suspected for cheating during an examination, invigilator / s will

make a remark on a designated examination report form, but the student will be

allowed to continue and finish his / her examination. The case will then be

handled by a disciplinary committee.


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10.3.3 Students who violate any part of the Examination Rules and Regulations will be

referred to the University Disciplinary Committee. If found guilty, students may be

subjected to the imposition of any one or a combination of two or more of the

following penalties:

(a) Warning

(b) Fine of not more than RM 500.00 (USD 150)

(c) Given ‘F’ grade for that particular subject

(d) Nullification of the entire examination results for that semester

(e) Suspension from the University for a period of time

(f) Expulsion from the University

11.0 Code of Ethics

Education at CUCST is aimed not only at developing academic and intellectual

potentials of the students. Moral and character building objective is a very important part of

the curriculum. It is in fact a primary concern of education to look at human personality as an

integrated whole, consisting of physical, emotional, intellectual, spiritual and social

dimensions.

11.1 Student Code of Ethics

(i) Responsibilities of students

Every student shall:-

a. Obey the laws of the nation.

b. Obey the rules and regulations of the University.

c. Co-operate with the University authorities in all University matters, whether personal

or on behalf of others, including providing information and evidence.

d. Wear or carry the student card at all times while in the University or while dealing

with the University administration and to produce the card when asked by

person or persons authorised to do so by the University.

e. Attend learning sessions.

f. Sit for examinations, unless barred from doing so. Where a student is barred,

he/she may apply for permission from the Registrar to have the bar lifted and to sit

for the examination.


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g. Be responsible for safeguarding and ensuring the safety of the property of

the University used by him/her.

(ii) Prohibitions

a. No student is permitted to be involved in any activity or activities or conduct

which may damage or harm the interests, harmony, or good name of the

University or its students, staff, officers or employees.

b. No student is permitted to use any lecture, tutorial or teaching materials

which are provided to him/her by the University for the purpose of publication,

distribution or dissemination, whether for payment or otherwise.

c. No student may plagiarize the intellectual property of others, including data,

ideas, publications and inventions.

d. No student may have cheat or attempt to cheat or act in a manner that can

be interpreted as cheating or attempting to cheat in an examination.

e. No student may, while on the premises of the University, receive or have in his/her

possession any alcoholic drink.

f. No student may promote or carry on gambling activities on the premises of the

University.

g. No student may, while on the premises of the University, receive or have in his/her

possession any pornographic materials.

h. No student may possess or have under his/her control any drug or poison.

i. No student may possess or have under his/her control any firearm or explosives.

j. No student or group of students may organise, conduct or participate in any

activity in the name of the University without permission or written instructions to do

so from the University.

k. No student or group of students may promote, manage, or assist in the collection of

money or contributions in the name of University without permission or written

instruction to do so from the University.

l. No student or group of students may participate in anti-University activities.

m. No student or group of students may establish any association or club or

any such body without the permission of the University.


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n. No student or group of students may make any statement to the Press in

the name of the University without the written permission from the University.

(ii) Dress Code

Student dress code at University campus

Students must observe the rules for dress code imposed by the university as follows:

- Student should wear Smart Casual and Decent Attire within University premises and

official functions.

-Sloppy, crumpled or provocative attire is not acceptable.

-Slippers, flip-flops, open toes sandals, singlet, shorts, torn jeans, etc are not

allowed.

-Students must be polite at all times.

-Students must at all times maintain the highest standard of personal hygiene and

cleanliness.

-Female students are to dress modestly at all times; see through materials and skirts

above knee length are strictly prohibited.

- All students are compulsory to display student’s matrix card Cleary while in campus

and when attending formal events outside the university.

-Any losses for ID card will be charged RM50.00 each.

Dress Code for Laboratory

It is required that the dress code for laboratory to be followed strictly by the condition of

laboratory Rules to secure the safety

Student’s Conduct

-No piecing, tattooing, accessories i.e. bracelet, earring, necklace etc.

-Beard should be managed and trimmed neatly

-No cap in university official areas

-Hair should be combed neatly


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(iv) Breach of Code

A student who violates any part of the Code is said to have committed a breach

of conduct.

11.2 Procedures for Handling Student Disciplinary Cases

1. A student who has been accused of committing a breach of the Code under any

of the rules of the University and is found guilty can be subjected to the imposition

of any one or a combination of two or more of the following penalties:

(a) Warning

(b) Fine

(c) Exclusion from any specified part or parts of the University

(d) Suspension from membership of the University for a fixed period of time

(e) Payment of compensation or damages for any damage to property

and University facilities or any third party claimant

(f) Nullification of examination results or any part of the examination results

(g) Expulsion from the University

2. Every report of wrong-doing shall be investigated and the Disciplinary Committee

shall decide whether the alleged offence is serious, minor or there is no case to

answer.

3. If the Disciplinary Committee finds that a student has committed an

offence, it shall inform the offender of the offence of which he/she is accused

and require the student to provide a written explanation within a reasonable period

of time.

4. If the Investigation Committee finds that a student has committed an

offence, it shall inform the offender of the offence of which he/she is accused

and require the student to provide a written explanation within a reasonable

period of time.


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5. If the student pleads not guilty and his/her explanation is accepted, or the

student admits his/her guilt, the Investigation Committee shall then take the

appropriate action.

6. If the student pleads not guilty and his/her explanation is not being

accepted by the Investigation Committee, the student shall be informed of

his/her offence and required to appear before the Disciplinary Committee within a

period not less than 14 days from the date of notification.

7. A student who does not make the explanation statement as in clause 4 or does

not pay the fine imposed or fails to appear before the Disciplinary Committee

shall be suspended until he/she provides an explanation or pays the fine

imposed or agrees to appear before the Disciplinary Committee.

8. in a disciplinary proceeding;

(a) If the student pleads not guilty and the Disciplinary Committee finds that

there is a case to answer, the student shall be asked to provide evidence,

the student may call witnesses or present document(s) or other

materials in his/her defense. The Disciplinary Committee can question the

student or any of the witnesses and examine any document(s) or

materials and the student may cross-examine any of the witnesses.

(b) If the student pleads guilty, the Disciplinary Committee shall explain the

facts of the case to him/her.

9. On completion of the proceedings and, if the Disciplinary Committee finds

the student guilty, before imposing sentence, the Disciplinary Committee

shall ask the student to make a mitigation plea.

10. If the Disciplinary Committee also imposes the punishment of payment of

compensation or damages to the University or a third party, the amount of

compensation determined by the Disciplinary Committee shall be an amount

that is fair and reasonable taking into account all matters related to the case

and the persons involved in it.

11. A student who is not satisfied with the decision of the Disciplinary Committee can

submit a written appeal providing the grounds of appeal to the Vice

Chancellor for consideration, on condition that such an appeal is submitted


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within 14 days from the date of sentencing. The decision of the Vice Chancellor

shall be final.

12. The Disciplinary Committee, with the consent of the Vice Chancellor may

delegate its authority to any officer or member of staff of the University to deal

with any disciplinary offence.

13. If a student makes an appeal, this does not constitute grounds for the

suspension of the implementation of any penalty imposed or the suspension

of payment of any fine or compensation ordered to be paid.

14. Fines shall be paid to the Financial Controller/Bursar who shall then make

payment to the third party, if necessary.

15. Any document(s) or other materials submitted before the Disciplinary Committee

in the course of disciplinary proceedings shall be kept in the care of the

University until such proceedings are completed or until the deadline for appeal

has passed.

16. The Disciplinary Committee shall make written notes of all disciplinary

proceedings before it. However, for the purposes of record keeping these

notes do not need to be verbatim.


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STUDENT FINANCIAL

HANDBOOK

(FEES AND PAYMENT SCHEMES)


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1.0 TUITION FEE

1.1 Please refer to the Table of Local/Foreign Students Fee Structure for the following

category of students:

1.1.1 Local Students – Students who are Malaysian Citizens or who have gained

Permanent Residence status in Malaysia – please refer to Local Students Fee

Structure.

1.1.2 Foreign Students – Students who are citizens of any country other than

Malaysia and who have not gained Permanent Residence status in Malaysia –

please refer to Foreign Students Fee Structure.

1.2 Students shall be charged for tuition fees based on Credit Hour basis calculated by

semester for both local and foreign students. However, foreign students are required to

pay in advance for one year tuition fees prior to the registration date.

1.3 For students who follow programmes by coursework, all repeat subjects shall be

charged a repeat tuition fee at the rate stated in the Table of Local/Foreign Students Fee

Structure. This fee shall be chargeable in addition to the Total Tuition Fees.

1.4 The full semester fee will be charged for every semester that exceeds the maximum

allowable semester as stated in the Table of Local/Foreign Students Fee Structure in the

student portal.

1.5 Any student who fails to fulfill ALL graduation requirements within the maximum period

as stated in Table 4.2.5 will be terminated from pursuing the programme.

1.6 Students shall be charged for the overall cost for any subject offered if he/she did not

follow the subjects offer structure. This fee shall be chargeable in addition to the Total

Tuition Fees.

1.7 Students who have hired any third party to be a mediator to resolve any issue towards

City University College of Science & Technology will be charged RM1000.00 if you do

not get prior advice from Department of Student Affairs to resolve the issue.


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2.0 PAYMENT TERMS

2.1 Students shall be required to make payment of fees by the deadlines stated below:

2.1.1 Local Students

Fee Type Amount

Due Date for Payment

Registration Fee Refer to Table of Local

Students Fee Structure

On Registration Day

Semester Tuition Fee By the 2nd week of the

semester

2.1.2 Foreign Students

Fee Type Amount

Due Date for Payment

Registration Fee

Refer to Table of Foreign

Students Fee Structure

Before Registration Day

(at Home Country)

International Fee

Annual Tuition Fee

(minimum RM15,000)

The actual tuition fees payable are in Ringgit Malaysia and any shortfall or excess

from any translation of foreign currencies to Ringgit Malaysia and bank charges

must be borne by the student.

Foreign students who have not complete the first year tertiary studies and drop the

program (s) after the registration date are not entitled to a refund of the annual

tuition fee.

Foreign student who are pursuing 2nd year or more tertiary studies (i.e after

completed at least 3 semesters) and have paid for the second year (or more)

annual tuition fees will get back their paid amount after deducting the actual period

of study with the university (with the minimum of 1st year annual tuition fee). This

will also include assessment fee that already been paid but not yet taken. Foreign


46 | P a g e

students who are pursuing post graduate programme(s) are not entitled to any

refund.

2.2 Students who have secured sponsorship from any agency are required to submit a

letter of undertaking from the said agency that guarantees payment to CITY-UC. If

students have applied but yet to secure the sponsorship officially, students will still

be required to pay all fees due according to the above schedule.

2.3 In the case of local students where the sponsorship or loan is not sufficient to cover

the total tuition fees, students are required to settle the differences on monthly

equal installment throughout the year of study. As for foreign students, the

differences are required to be settled over the period of 6 months from the date of

registration.

3.0 PROCESSING FEE

LOCAL STUDENT

� All applications submitted must be accompanied with a non-refundable processing fee

(postal order/ money order/bank draft/Bankers cheque) payable to U.C.I. Education

Sdn. Bhd.

� RM100 for Foundation, Diploma or Bachelor Programmes

� RM200 for Master and Doctorate Programmes (wef 2012).

INTERNATIONAL STUDENT

� All applications submitted must be accompanied with a non-refundable processing fee

(postal order/ money order/bank draft/Bankers cheque) payable to U.C.I. Education

Sdn. Bhd.

� RM500 for Foundation, Diploma or Bachelor Programmes

� RM500 for Master and Doctorate Programmes (wef 2012).


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4.0 REGISTRATION FEE

� Students shall be charged a Total Registration Fees at the time of registration. Students

who are being readmitted into the University, shall be charged the same rate as a new

students.

� Students who further their studies from one level to another (i.e. Diploma to Bachelor)

shall also be charged a Total Registration Fees except for the processing fee.

5.0 FOREIGN STUDENTS CHARGES

� International students shall be charged the Foreign Students Charges as stated in the

Table of Foreign Students Fee Structure prior to registration date.

6.0 INTENSIVE ENGLISH PROGRAMME

� International students who, as a result of their English Placement Test (EPT), are

required to register for Intensive English Programme (IEP) not prescribed within their

programme of studies, shall be charged a fees as stated in the Table of Foreign

Students Fee Structure.

� Foreign students who obtained exemption for English will be given 50% discount on levy

fee.

� The IEP is free upon completion of his/her major programme. It will be chargeable if the

student did not complete (due to withdraw, change programme) his/her major

programme or if the student has to re-sit (due to being barred/absent without proper

documentation from the examination) the IEP programme.

7.0 ADD/DROP OF SUBJECTS

� Adding or dropping of subjects has to be done within Add and drop period from the date

the semester commences. The last day for adding and dropping of subjects is the last

working day of add and drop period of the semester.


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� Penalty of RM100.00 per subject will be imposed for any add or drop of subjects after

the submission of the registration form to Registry Department (4 ply form).

� If any dropping of a subject is done after add/drop period, the student will be charged

100% of the course fee.

8.0 REGISTERING SUBJECTS FROM OTHER PROGRAMMES

� Students who register for any subject not offered within their own programme of study

shall be charged based on the prevailing rate applicable for the said subject. The fees

charged shall be in addition to their own programme fee.

9.0 CHANGE OF PROGRAMME

� Students who change from one programme to another will be charged the tuition fees

based on the newly enrolled programme. All fees paid from the previous programme will

be transferred to the new programme provided the switching is done during the add/drop

period.

10.0 LATE COURSE REGISTRATION

� A penalty of RM100.00 shall be charged to the student who fails to register subject(s)

during the registration of new semester.

11.0 LEAVE OF ABSENCE/DEFERMENT

� An administrative fee of RM50 will be charged for any approved deferment application.

� If a student registers for subjects and requests for deferment after semester commence

and before week 2, the student will not be charged for the 100% of the course fee.

� If a student did not register for any subject, as well as did not apply for deferment,

he/she shall be charged a penalty of 50% from the semester tuition fees. He/she shall be

barred from registering for subjects for the following semester.


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12.0 REFUND OF FEES TO WITHDRAWN AND TERMINATED STUDENTS

� Application Fee / Registration Fee / International Student Fee

Letters of Acceptance and Offer (with or without conditions) are valid only for a period of

one semester or 3 months; whichever is shorter. Applicants who have not accepted the

offer at the point of application and still failed to do so within the offer validity period, will

have your successful offers withdrawn and the registration fee / application fee /

international fee (only applicable to international students) forfeited.

� Tuition Fee – Malaysian Students

For newly enrolled students, if written notice of withdrawal or deferment is given within

the “add/drop period”1, a full refund of fees charged less RM200 administrative charge

will be given. No refund will be given for withdrawal or deferment thereafter.

Existing students who leave the University, either through withdrawal on their own accord

or termination of candidature by the University, after the add/drop period for the semester

will be liable to pay fees charged for the entire semester.

� Tuition Fee – Non Malaysian Students

No refund will be granted for the annual year tuition fee paid whether the1st year foreign

tertiary student who leave the University, either through withdrawal on their own accord

or by termination of candidature by the University after the registration date

1 Add/Drop period is defined as 7 days after the commencement of the new semester.

No Level Penalty

1 Foundation RM 2,000.00

2 Diploma RM 1,500.00

3 Diploma RM 3,000.00

4 Degree RM 2,500.00

5 Degree RM 3,500.00

6 Master RM 2,000.00

7 Doctorate RM 2,500.00


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REFUND PROCESSING – ADMINISTRATION CHARGE

An administration charge will be levied, pursuant to the class of student noted in the

following table, to compensate City University College for administrative process to

remove the student from the academic system, fulfil the PTPTN and Malaysia

Immigration and Custom Department (for international students) reporting obligations and

other administrative costs.

Student Class Amount (RM)

Domestic Students 100

Domestic Student with PTPTN loan 200

International 500

13.0 SUPPLEMENTARY EXAMINATION/ASSESSMENT

The University will allow for applications for special consideration for assessment to be

made on the grounds specified in the Student Handbook (clause 4.9) free of charge.

14.0 REPEAT OF SUBJECTS

Repeat of subjects will be charged based on the rate per credit hours at the date of

repeat.

15.0 APPEAL FOR RE-MARKING

� The student shall pay a non-refundable administrative fee based on following table:-

COURSE AMOUNT CHARGED

Undergraduate : Foundation/ Diploma/ Bachelor RM100.00

Postgraduate : Master/Doctorate RM500.00

16.0 CREDIT EXEMPTION AND TRANSFER

CREDIT EXEMPTION FEE

Credit exemption refers to exemption from registration and taking subjects required for an

academic course on the basis of courses taken by the student before being accepted for

admission into a degree program of this University as approved by the Senate.


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Applications are for the First Year students in Semester 2, using the forms which can be

obtained from the Admission Office and must be submitted to the Faculty only once throughout

the study latest by the second Friday of Semester 2 along with the

1. Processing fee of RM50 per subject. The fee is not refundable;

2. Syllabus and marking system of the subject used for the application of credit exemption;

and

3. One copy of the related certificate/diploma/degree.

Upon acceptance of the credit exemption awarded, you have to pay a credit exemption fee

otherwise the credit exemption will not be adjusted in the transcript. The credit exemption fee

payable is charged at the rate of 40% of subject fee or exam fee of the subject whichever is

higher. The fee is not refundable. Therefore, you are advised not to enroll for subjects which you

are claiming for credit exemption until the results of the application are known.

If you do so, you are reminded that there shall be no refund of fees for courses that have been

eventually exempted. In such cases, you can exercise your own discretion as to whether to

drop/withdraw the exempted subject(s) if you are currently pursuing them.

Our policy on credit exemption fee may change from time to time. Your credit exemption will be

assessed under the policy in force at the time you submit your claim.

CREDIT TRANSFER FEE

Credit transfer refers to the transfer of credit hour along with the grade obtained for the course

taken by the student after he / she has been accepted for admission at the University. In special

situations, students that are permitted to change his / her course of study can be considered for

credit transfer subject to the conditions of credit transfer as determined by the University and the

Faculty being satisfied.

Applications must be made using the forms which can be obtained from the Admission Office

and must be submitted to the Faculty only once throughout the study latest by the second

Friday of the semester in which the student registers for; along with the

1. Processing fee of

a. RM10 per subject for internal transfer course; and


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b. RM50 per subject for external transfer course.

The fee is not refundable.

2. Syllabus and marking system of the subject used for the application of credit exemption;

and

3. One copy of the related certificate/diploma/degree.

You have to pay credit transfer fee based on the rate listed below for each subject that has been

approved,

a. For internal transfer City UC course;

i. Diploma programs: RM25 per credit hour;

ii. Degree programs: RM50 per credit hour;

iii. Master programs: RM100 per credit hour;

b. For internal transfer City UC Dual course;

i. Degree programs: RM200 per credit hour

ii. Master programs: RM350 per credit hour;

c. For any external transfer course: 40% of subject fee or exam fee of the subject

whichever is higher

The fee is not refundable.

Our policy on credit transfer fee may change from time to time. Your credit transfer will be

assessed under the policy in force at the time you submit your claim.


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17.0 CONVOCATION & GRADUATION REQUIREMENT

� As one of the requirements to be eligible for graduation, student must have paid all fees

due to the University.

� Graduated students who wish to attend the convocation ceremony shall be required to

pay the prevailing convocation fee at the time of convocation.

18.0 ACADEMIC TRANSCRIPT

� Students are entitled for one (1) free copy of complete official Academic Transcripts

upon satisfying graduation requirements. Student shall be charged RM100.00 for a copy

of partial and full official Academic Transcripts respectively.

19.0 LATE PAYMENT PENALTY

� Student shall be barred from sitting for their final examination until and unless all fees

due for all semesters are paid in full.

� Student shall be barred from continuing studies for any semester until and unless all

fees due for all prior semester(s) are paid in full.

20.0 LIBRARY FINES

Library material borrowed by the student has an overdue period. Overdue fines are as

follows:

� Open Collection: RM 1.00 per day

Borrowing privileges are suspended immediately for students with charges of RM10.00 or

more. The block at RM10.00 will include both unpaid bills and charges accumulating on

overdue materials not yet returned.

If an item borrowed by a student is accidentally lost or damaged, student will be charged for

its replacement cost which consists of the following:


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� Price of the item

� RM30 processing fee

Any outstanding fines

21.0 CHEQUE RETURNED PENALTY CHARGES

� Students shall be charged a penalty fee of RM100 for every cheque that is dishonored

by the bank for whatsoever reason regardless of the amount of the cheque.

22.0 MATRIC CARD REPLACEMENT

� Students shall be charged a penalty of RM50 for each replacement of lost or misplaced

matric card.

� Student with police report as proof of theft shall be charged RM20 only for each

replacement.

23.0 VALIDITY OF OFFER

The Letter of Acceptance and Offer (with or without conditions) are valid only for a period of one

semester or 3 months; whichever is shorter. Applicants who have not accepted the offer at the

point of application and still failed to do so within the offer validity period, will have your

successful offers withdrawn and the registration / application fees forfeited.

When the period of offer has lapsed, and you are still keen to pursue the course, you are

required to re-apply for the course. Such applications will then be considered under the course

entry requirements and fees applicable at the point of time of the re-application.


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24.0 RENEWAL OF VISA

Any renewal of Student’s VISA must be submitted to Visa Unit in two (2) months in advance, from the expiry date of the Visa.

Failure to submit by deadline given, a penalty charges of RM 1000.00 (Ringgit Malaysia One Thousand Only) will be charged into the student’s ledger.

25.0 RELEASING OF PASSPORT

All renewed passport only can be released to the student with zero (0) outstanding payment as showed in the statement of account.

26.0 INTERNATIONAL STUDENT’S FINANCIAL INFORMATION

1. PAYMENT MODE

All Tuition Fees payable to City University College of Science and Technology including the

Registration Fee and International Students Charges Fee are required to be paid using the

following mode of payment:

Payment Mode 1 - For International Students in Origin Country

International Students from China only:

For payment using Telegraphic Transfer (TT) from oversea, students are required to make the

transfer using the following bank account:

Payable to: U.C.I. EDUCATION SDN BHD

SWIFT Code: BKCHMYKL

Account No.: 047441-2100-000

Bank Address: Bank of China (Malaysia) Berhad

Plaza OSK

25, Jalan Ampang

50450 Kuala Lumpur

Malaysia

Please retain a copy of the Telegraphic Transfer (TT) slip as a proof of payment and ensure that

you write your Name, Passport No., Matric. No. and Programme on the reverse side of the slip.

International Students from Other Countries:


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For payment using Telegraphic Transfer (TT) from oversea, students are required to make the

transfer using the following bank account:

Payable to: U.C.I. EDUCATION SDN BHD

SWIFT Code: CIBBMYKL

Account No.: 1248-0009-746-00-2

Bank Address: CIMB Berhad

Section 52 PJ

27, Jalan 52/2

46200 Petaling Jaya

Selangor

Please retain a copy of the Telegraphic Transfer (TT) slip as a proof of payment and ensure that

you write your Name, Passport No., Matric. No. and Programme on the reverse side of the slip.

Payment Mode 2 - For International Students already in Malaysia

Current mode of payment acceptable by the University are: Cash/Credit Card/ CIMB Clicks (for

CIMB account holder)/ CIMB Clicks: Clicks Shoppe (for non-CIMB account holder)/ Cheque/

Bank Draft/ Postal Order/ Money Order made payable to "U.C.I. EDUCATION SDN BHD" or

directly bank-in to University’s CIMB Bank Current Account No.: 1248-0009-746-00-2 and

present the bank-in slip to Bursary Department as a proof of payment. Please note that students

are required to retain a copy of the said bank-in slips as proof for future references.

Please ensure that you write your Name, Passport No., Matric. No., and Programme of Study

on the reverse side of the Cheque/Bank Draft/Postal Orders/Money Orders/Bank-in slip.

General Information

Students should not make any form of payment directly into the University's bank account

without informing the University on the details of the transaction accordingly. The University

shall not be responsible for any loss of monies or for any inconvenience caused whatsoever,

arising from such payment mode.

Please also note that the University shall not be responsible for any loss of Cheque/Bank

Draft/Postal Orders/Money Orders or any other form of payment, sent via post, courier, third

parties etc.

Please insist for the University's Official Receipt from the officer assigned by the University

immediately upon making your payment. Proof of payment shall only be accepted if


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substantiated by producing the University's Official Receipt. Students are strongly advised to

retain the University's Official Receipt as proof of payment in future.

Please note that the University shall strictly not regard or accept Official Receipts issued by

other parties as payment received from students.

Notes to the Payment Scheme Schedule

International students, who are required for Intensive English Program (IEP), shall be charged a

fee as stated in the Table of International Student Fee Structure unless the student proceed to

Diploma, Bachelor or Post Graduate programs. However the students need to pay fees as per

Payment Scheme Schedule for the Main Program.

International students, who transferred from other local universities are required to pay the

following upon registration:

Registration Fee

International Student Charges

Semester 1 upfront fee

*The following semester fees need to be paid as per Payment Scheme Schedule on the

registration day.

International students, who further their studies from one level to another (i.e. Diploma to

Bachelor), are required to pay the following upon registration;

Registration Fee

International Student Charges

Semester 1 upfront fee

*The following semester fees need to be paid as per Payment Scheme Schedule on the

registration day.

Late Payment Administrative Charge of RM5.00 per day will be imposed to students if fees are

not paid within the allowable time frame.

2. REFUND POLICY

Students who have officially withdrawn or terminated from the University shall not be entitled to

any refund of the Registration fee and International Student charges paid. However, students


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may appeal for the refund of part of the Tuition fee paid. The amount refundable shall be at the

University's sole discretion and shall be based on the following table:

REFUND POLICY

(INTERNAL & EXTERNAL PROGRAMMES)

Type of Fees Week 1 – Week 2 > Week 2

Registration Fee No Refund No Refund

International Student

Charges No Refund No Refund

Tuition Fee No refund No Refund

Foreign students who have not complete the first year tertiary studies and drop the program (s)

after the registration date are not entitled to a refund of the annual tuition fee.

Foreign students who are pursuing 2nd year or more tertiary studies (i.e after completed at least

3 semesters) and have paid for the second year (or more) annual tuition fees will get back their

paid amount after deducting the actual period of study with the university (with the minimum of

1st year annual tuition fee). This will also include assessment fee that already been paid but not

yet taken. Foreign students who are pursuing post graduate programme(s) are not entitled to

any refund.

All promotions or discounts include the Free English Placement test and short course English

Programme(s) are withdrawn and Students are required to pay for the fee incurred.

The reimbursement will take not more than 6 weeks to process.

27.0 SCHOLARSHIP

The university may at its sole discretion award scholarship to eligible students.

The scholarship in any form (e.g. full/partial/merit) shall cover tuition fees only. All other fees

shall be borne by the scholarship holder. The university may revoke the scholarship if the

scholarship holder fails to complete the programme he/she has enrolled for (due to whatever

reason/s) including stricly complying with all requirements as stated in the agreement accepted

by the scholarship holder.


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STUDENT AFFAIRS AND

ALUMNI

DISCIPLINARY


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1.0 CATEGORIES OF OFFENCES

Category 1 : Minor Offences

Category 2 : Intermediate Offences

Category 3 : Major Offences

� Appeal cases for serious offences must be made in writing within working (07) working

days.

� Show cause letter can be issued to the student depending on the severity of the case

and a reply can be authorized within one (1) working day

2.0 DISCIPLINARY ACTION

• Additional & amendments may be made from time to time to this list by the College

University Management and Disciplinary Board.

• Any breach of the offences shall be dealt with in accordance with the measures set in

these Rules and Regulations.

• The Department of Student Affairs and Alumni shall administer such fines or penalties as

expressly set out in these lists of offences.

• Any unresolved serious Criminal Offences within the Campus may be referred to the

Established Laws of the Country.

• The actions shall be taken either one or a combination of the actions on students who

breach the Rules and Regulations of the offences.

• A copy of the Disciplinary Action taken against the student will be sent To the Student’s

parents or Guardians.

• The University authorities reserve the right to conduct an investigation and render any

action deemed necessary to individuals who have violated the standards of conduct

expected of students. The Chairman or who being appointed by him shall act as the final

authority in matters of conduct and discipline.


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• A student who is found guilty of a disciplinary offence shall be liable to anyone or any

appropriate combination of two of the following actions:

i. Reprimand ;

ii. A fine of not exceeding five hundred ringgit ;

iii. Suspension from any or all of the facilities of the University for a specific period :

iv. Exclusion from any part of the University for a specific period ;

v. Suspension from the University ;

vi. Expulsion from the University ;

vii. Legal actions where deems fit.

3.0 ATTENDANCE TO THE DISCIPLINARY PROCEEDINGS

• In any case where it appears to a disciplinary authority that a student has committed a

disciplinary offence, the officer in-charge from The Student Affairs and Alumni

Department shall either ; orally or in writing, require the student to attend before it at

such disciplinary room, on such date and at such time as it may specify.

4.0 CONSEQUENCES FOR NON-ATTENDANCE

• In any consequences if a student fails to attend before the disciplinary authority, he shall

immediately thereupon be suspended from being a student of the University and shall

not thereafter remain in or enter the Campus, such suspension shall continue until the

student offers to attend before the disciplinary authority on the date and at the time

which the disciplinary authority may specify after the student has offered to attend before

the disciplinary authority.

5.0 PLEA OF GULTY

• Any admitting of offence by the student shall be complied in writing which shall be

forwarded to Student Affairs and Alumni Department.


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• If the student pleads guilty the disciplinary authority shall explain to him the facts of the

case; if he admits these facts the disciplinary authority shall explain to him the facts of

the case ; if he admits these facts the disciplinary authority shall pronounce him guilty of

the disciplinary offence and invite him to make any plea he may wish to make for lenient

punishment.

6.0 TRIAL PROCEEDINGS

• If the students plead that he is not guilty of the disciplinary offence or fails or refuses to

plead or does not admit the facts of the case, the disciplinary authority shall examine any

witness or any document or other article whatsoever in support of the case against the

student ; the student shall be invited to question such witness and inspect such

document or articles and the disciplinary authority may re-examine such witness.

7.0 STUDENT’S EVIDENTS

• The students shall be invited to give his evidence, call any witness or produce any

document or other article whatsoever in his defence ; the disciplinary authority may

question the student or any of his witnesses and inspect any such document or article

and the student may re-examine any of his witness.

8.0 TRIAL REPORT

• Where a student has been found guilty of a disciplinary offence, The Student Affairs &

Alumni Department or individual assigned to, shall send a report in the respect of the

disciplinary proceeding to the student parent or guardian and in case of a scholarship

student, to the scholarship sponsorship or scholarship-granting authority or body.


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9.0 APPEAL

• A student that had been charged for any disciplinary actions shall or may a written

appeal to the Disciplinary Panel within 7 working days from the actions commencing

date. The Disciplinary Panel shall convene a hearing of such requests if the Disciplinary

Panel Members is satisfied with any of the following conditions:-

•

i. Possibility that there has been misapplication or misinterpretation of the relevant

rules and regulations or guidelines stipulated or

ii. Existed facts had not been taken into considerations in the agreements of the

decisions or

iii. Any other circumstances which in the view of the Committee would justify the

hearing.

• A student may also appeal against a decision of the Disciplinary Committee in writing to

the Chairman of the University within 7 working days from the date of the relevant

decision.

• The decision of the Chairman or any person assigned by him on such appeals shall be

final without any prejudice.

Note : Students which had been expelled from the University will not be entitled or eligible to fee

refund and their remaining fees will be forfeited.

10.0 PAYMENT OF FINES

ALL FINES BE SETTLED IN CASH PAYMENT ONLY

• Where the disciplinary Board imposes a punishment of a fine on the student, it shall

specify the period within which the fine shall be paid and the student shall pay the fine

within the said period to the College.


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Consequence of failure to pay fine

• If a student fails to pay the fine within the specified period, the College may take any one

or more of the following actions:

a) Withhold the student result transcript

b) Refuse registration for the new semester

c) Withhold or refuse graduation clearance

d) Take any other measure the College deems fit

e) Shall immediately thereupon suspend the student from the College

• Provide that the action shall remain and continue to be in force until the fine is paid.

11.0 ACADEMIC OFFENCES

Academic offences are acts which would have the effect of unfairly promoting or enhancing

one’s academic standing within the entire community of City University College of Science and

Technology. The following is a list of some academic offences.

1. Plagiarism. This consists of, but is not limited to, copying portions of the writing of others

with only minor changes in wording, with (a) inadequate footnotes, quotes, or other

reference forms of citation or (b) only providing a list of references. Paraphrasing without

appropriate citation is also plagiarism.

2. 2. Giving or receiving or possessing any information which is related to the examination

questions during the conduct of examination.

3. Referring and using any prohibited reference material in or outside the Examination

Hall/Room for the purpose of cheating during the examination.

4. Communicating to other students for the purpose of cheating during the examination.

5. Soliciting, obtaining, possessing, or distributing to another person an examination

document prior to or subsequent to the administration of the examination.

6. Substituting for, arranging for substitution by another student, or representing oneself as

another person during an examination session or comparable circumstance.

7. Altering or changing an examination or comparable document so as to mislead others.


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8. Altering, changing, or forging University academic records, including attendance

records, regarding oneself or others, entering the signature of any academic officer on

any official University form, or causing any false information to be presented at an

academic proceeding or intentionally destroying evidence important to an academic

proceeding.

9. Infringing upon the right of other students to fair and equal access to any university

library resources and comparable or related academic resources. This may include, but

not limited to, theft, mutilation, unreasonably delayed responses when materials are

requested by the University Library Management or not returning materials upon

deadline.

10. Attempting deliberately to prevent other users access to the University computer system,

deprive them of resources, degrade system performance, or copying or destroying files

or programmes without consent.

11. Falsification of data collected in the conduct of research or the presentation of falsified

data in papers, manuscripts, books or other documents submitted for publication or for

the degree requirements.

The above is not an exhaustive list and other instances of academic offence may occur. Their

identification will require the prudent judgment of the University Academic Committee and

University Disciplinary Committee. The above definitions and examples apply to all CUCST

students regardless of the programmes in which they are enrolled.

PENALTY

1. If a student is found and proven guilty with evidence for cheating during the period of

examination, he / she will be required to leave the exam venue and his / her examination

paper will be confiscated and the exam can be annulled.

2. If a student is suspected for cheating during an examination, invigilator /s will make a

remark on a designated examination report form, but the student will be allowed to

continue and finish his / her examination. The case will then be handled by a disciplinary

committee.


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3. Students who violate any part of the Examination Rules and Regulations will be referred

to the University Disciplinary Committee. If found guilty, students may be subjected to

the imposition of any one or a combination of two or more of the following penalties:

(a) Warning

(b) Fine of not more than RM 500.00 (USD 150)

(c) Given ‘F’ grade for that particular subject

(d) Nullification of the entire examination results for that semester

(e) Suspension from the University for a period of time

(f) Expulsion from the University

Note :

All the Academic Disciplinary Offences shall be referred to the Registry for further

actions.

LIST OF DISCIPLINARY OFFENCES, CATEGORIES AND ACTIONS TO BE TAKEN

NO DISCIPLINARY OFFENCE CATEGOR

Y PENALTY

1 Littering 1

Verbal warning,

Written warnings,

Fine RM25

2 Failure to record Exit/Entry Records in

hostel

1

Verbal warning,

Written warnings,

Fine RM50

3 Remaining outside hostel after 11p.m.

without permission.

1

Verbal warning,

Written warnings,

Fine RM50

4 Unable to produce/display on Student

ID card

1

Verbal warning,

Written warnings,

Fine RM50

5 Absence from mandatory official

functions without permission

2

Verbal warning,

Written warnings,

Fine RM50


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6 Sleeping out of hostel without

permission

2

Fine RM100 per

offence.

No permission to sleep

out for 3 months

7

Rude behavior (based on written

complaint)

2

Verbal warning,

Written warnings,

Fine RM100

8 Causing noise, disruption in college or

hostel (based on written complaint)

2

Verbal warning,

Written warnings,

Fine RM100

9 Dirty, unkempt hostel units 2

Written warnings or

Fine RM50

10 Damaging any part of the hostel unit 2

Payment for

repairs/Maintenance,

Fine RM 100

11 Organizing parties, social gatherings in

hostel units without prior permission 2

Verbal warning,

Written warnings,

Fine RM100

12 Smoking while in uniform/ hostel unit 2

Verbal warning,

Written warnings,

Fine RM200

13 Failure to register vehicle(s) with the

college management 2

Verbal warning,

Written warnings,

Fine RM100

14

Having immoral relationship with

outsiders/third parties that would tarnish

College image to the public

3

Fine RM500,

Suspension or

Expulsion

15

Absent from Clinical Posting (related

Programme) without valid reason or

permission.

1 days

2 days

3 days

4 days

5 days

3

Fine RM50

Fine RM100

Fine RM150

Fine RM200

To be barred from

OSCE or Final Exam

16 Sexual Misconduct including sexual

harassment

3

Fine RM500,

Suspension or

Expulsion

17 Immoral Interaction or having opposite 3 Fine RM500,


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sex (regardless of individual status i.e

students or non-students) in the hostel

room at any

Time i.e Pregnant

Suspension or

Expulsion

18 Sleeping out of hostel without

permission for more than 5 days

3

Fine RM500,

Suspension or

Expulsion

19 Changing hostel rooms without prior

permission 3

Fine RM 500

Verbal warning,

Written warning.

20 Drugs trafficking or possession or using

drugs or related items. 3

Fine RM500,

Suspension or

Expulsion and

Legal Action

21 Criminal offence or any extortion within

or out of the University campus

3

Fine RM500,

Suspension or

Expulsion and

Legal Action

22 Involved in fights/ gang fights or

gangsterism

3

Fine RM500,

Suspension or

Expulsion and

Legal Action

23 Stealing or theft

3

Fine RM500,

Suspension or

Expulsion and

Legal Action

24

Rape, molesting, flashing or any mode

of sexual harassment or any mode of

intimidation

3

Fine RM500,

Suspension or

Expulsion and

Legal Action

25

Watching, having in possession,

distributing obscene or pornographic

materials or articles

3

Fine RM500,

Suspension or

Expulsion and

Legal Action

26

Possession and/or for consumption of

alcoholic beverages on campus or other

related evidence found –within or out of

College/ hostel.

3

Fine RM500,

Suspension or

Expulsion

27 Installing software to computer belong

to the University

3

Termination with fine

RM500


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28 Involved in political activities 3

Fine RM500,

Suspension or

Expulsion

29 Gambling or related evidence related

found within and out of college campus

3

Fine RM500,

Suspension or

Expulsion and Legal

Action

30

Involved in inside/outside activities

which can tarnish the image of the

college (based on written complaint)

3

Fine RM500,

Suspension or

Expulsion

31

Leaking and releasing confidential

information to any other third party

without prior consent from the college

3

Fine RM500,

Suspension or

Expulsion

32

Involvement whether individually or in

group, whether directly or indirectly with

any illegal activities which tarnish the

college reputation and in breach of the

Acct 555, Private Higher Education

Institution, 1996

3

Fine RM500,

Suspension or

Expulsion

33

Involved in riot, commotion,

demonstration, protest against the

University or Company Management

3

Fine RM500,

Suspension or

Expulsion and

Legal Action

34

Vandalism, sabotage, destruction and

demolition of college properties

3

Fine RM500

Suspension or

Expulsion

35

Unethical behavior amounting of

cursing, vulgarism and uttering rude

and offensive words to any of the

University management personnel

3

Fine RM500

Suspension or

Expulsion

36

Making and releasing press statement

to any forms of media or any other third

party without prior consent from the

University Management

3

Fine RM500

Suspension or

Expulsion And

Legal Action

37

Present in the opposite gender hostel or

opposite sex staying overnight in hostel

room

3

Fine RM500

Suspension or

Expulsion

38 Criminal threat to any individual

including the University management

3

Fine RM500

Suspension or

Expulsion


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39 Using another person’s ID card 3

Fine RM500

Suspension or

Expulsion

40 Misbehavior within and out of college

which can tarnish University image

3

Fine RM500,

Suspension or

Expulsion

41

Involvement in any criminal activity or

activities prohibited by the Laws of

Malaysia

3

Fine RM500,

Suspension or

Expulsion

42 Establishment of Students Clubs

without approvals 3

Fine RM500,

Suspension or

Expulsion


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HOSTEL RULES AND

REGULATION


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1. HOSTEL PLACEMENT

a. Hostel will only be given to registered students only.

b. All rules pertaining student hostel allocation must be obeyed by all students.

c. Each student resides in room allocated to the student

d. Students are not allowed to switch hostels. Any changes should be applied and

will be approved by the hostel management.

e. Unit Head should be appointed to head all matters pertaining the unit housed by

the students.

f. Students could be moved to another CITY UC hostel location from time to time, if

deemed necessary.

2. FACILITIES

a. Every student is allocated a bed, mattress, writing table and a wardrobe, which will

be shared by 2 students.

b. All electrical appliances must be used with care. Any damage caused by the

student’s negligence, the student must bear the costs and the University have the

rights to impose damage charges to the student’s account.

c. If there is any damage to the unit (after the students checked in to the unit), the

students housed in that unit will bear all costs.

3. CLEANLINESS

a. Students are advised to ensure the cleanliness of the unit that they are housed at all

times. CITY UC has the rights to issue warning and penalty according to the

disciplinary rules.

b. It is compulsory for every unit to have duty roster. Students are required to clean

their unit at least twice a week, which is on Monday and Thursday.

c. If any of the students failed to abide the said rule, disciplinary action will be taken

to the entire residents of the unit.


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d. Students are not allowed to drill any holes, graffiti, sticking bills, stickers or any of

its kind to the walls of the unit.

e. Students are not allowed to throw waste in front of the unit entrance or in the

hostel stairs. All rubbish should be thrown into the common rubbish bin provided.

f. Students are prohibited to throw any object out of the window or veranda.

g. Students are not allowed to throw used sanitary towels or any form of objects into

toilet bowls. If there are blockages and it’s reported, the students must bear the

repair costs.

h. Rubbish must be thrown into the common rubbish bin every day.

i. Spot-checks will be done to every unit from time to time. The level of cleanliness

level also will be observed. Disciplinary action could be imposed against students if

the cleanliness level of their unit doesn’t meet the required level.

4. STUDENTS PERSONAL BELONGINGS

a. Each student should be responsible on the security of their personal belongings.

There is impossible on behalf of hostel management supervising to each student

property security that inhabit in hostel unit. Therefore, irresponsible hostel

management party towards any damage or loss of wealth. Nevertheless, any loss

should be reported to hostel management / warden.

5. DICSIPLINE

a. HOSTEL TIME

Monday – Friday – 8.00 AM – 10.00 PM

Saturday – Sunday – 8.00 AM – 11.00 PM

i. Students must get the approval from the warden to return after the said time.

ii. Students must inform the warden if there is any emergency that require the

student to return to the hostel late. However, a supporting letter or any form of

documentation is required.


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b. For security and records purposes for the hostel management, students must

register to the warden’s residence before they went out from the hostel on weekends

and public holidays.

c. Students are NOT ALLOWED to:

i. Make noise to the extent it disturbs other units.

ii. Bullying or disturbing other residents. Hostel management will not tolerate

such actions.

iii. Wearing inappropriate clothes to prevent negative incidents to happen.

iv. Keeping any form of animals, including pets.

v. Smoking in the hostel unit.

vi. To leave the hostel or to stay overnight outside the hostel without

permission from the hostel management / warden

vii. To stay or to trespass a male’s unit for girls and to be inside a female’s

unit for male.

viii. Close proximity between male and female or behaving indecently or

making indecent gestures within the hostel unit or the hostel grounds.

ix. To do any form of renovation or relocation of electrical items in the hostel

unit without permission.

x. The consumption of alcohol, drugs and gambling activities in hostel

grounds.

xi. To take part in any form of business in hostel grounds.

xii. To take part in any form of illegal discussion in the form of groups,

distributing political pamphlets or taking part in any form of signature rally

or donation drive without CITY UC’s approval.

xiii. To use the hostel unit as a venue for item number (vii) and/or (x) or

likewise.

xiv. To keep or own any form of weapons, dangerous explosives or

firecrackers while residing at the hostel unit.

xv. To omit harm to oneself or to other residents within the hostel grounds.

xvi. Possessing, watching or reading any form of pornographic materials

within the hostel grounds.


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xvii. To bring or allow aliens or students who are not a resident of the hostel to

live-in the hostel unit without written approval by the hostel management /

warden.

xviii. To involve or get involve in stealing, robbing and extorting the students or

the residents of the hostel.

xix. Involved in fights or to be an accomplice in a fight in the hostel unit and/or

hostel grounds.

xx. Students are prohibited to cause any individual, group of students or to

get involved in fighting with another student or groups of students within

the hostel grounds.

d. There are three categories of OFFENCES, they are :-

i. Minor Offence::

Minor offences are small offences such as disturbing other hostel

residences by making intolerable noise and violating the regulation

number 3 (Cleanliness). Verbal warning will be given to students and fine

will be imposed if the offence is repeated.

ii. Serious Offence:

This encompasses the repetition of minor offence, causing permanent

damage to the hostel unit, indecent behaviour -– which involves other

students, to be an accomplice in consumption and/or trafficking of drugs.

Hostel Warden will report the matter to the management of the University

College. The hostel supervisors, together with the Course Unit Head will

investigate for further action. The students(s) will be called for Disciplinary

Hearing. Upon conviction, the student may be expelled from the hostel

and/or expelled from their studies at CITY UC.

iii. Major Offence:

This encompasses the serious offences, causing harm and injury, threat,

violent harassment, sexual attacks/harassment, stealing all offences


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which might be categorised as a major offence. The offence or the

incident will be reported to the University College management and the

similar measures will be taken as per serious offence. Such cases will be

reported to the police (if necessary).

e. Fines will imposed to students who are violating the prohibited rules. A minimum fine

of MYR (Malaysian Ringgit) 10.00 up to MYR 50.00 will be imposed on offences

committed. If the offence is committed in the hostel unit, all residents will be fined. A

notice will be issued on every offence.

f. Students are required to bring along their ID Card at all times and it must be

presented each time it is required by the hostel management and the hostel warden.

g. The management WILL NOT BE HELD RESPONSIBLE on losses or damage to

students’ personal belongings.

6. DRESS CODE

a. Students are not allowed to dress inappropriately/indecently during their stay in the

hostel and within the compounds of the CITY UC campus grounds.

b. Dress Code for female students:

1. Female students are advised to wear clothes that cover their aurah and

tight fitting, see-through are not allowed.

2. Female students are allowed to wear loose T-Shirt/Shirt which does not

expose their breasts and with loose pants – slacks/track bottoms when they

are outside of the hostel units.

c. Dress Code for male students;

1. Male students are advised to wear decent clothings while residing in the

hostel. Only below knee length shorts is allowed.

2. Male students are not allowed to wear accessories such as ear rings, neck

chain and bracelet.


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7. VISITORS

a. Visitors are allowed to enter the hostel unit on registration day only.

b. Allowed visitors are close family members of the student only.

c. Visitors are NOT ALLOWED to stay overnight in the hostel unit.

d. Only three (3) visitors are allowed to enter the hostel unit (if necessary). Students are

required to register the names of the visitors to the hostel management office/warden

before the visitors enter the hostel units. This measure is to control the number of

visitors and to avoid any unwanted incidents to happen.

e. The management/supervisor/warden has the rights to disallow visits for external

parties to the hostel unit.

f. Visiting hours are from 10.00AM to 9.00PM during weekends. Visitors are required to

leave the hostel before 9.00PM.

g. Every visitor is limited to 2 hours per visit at night.

8. GROUP ACTIVITIES

All forms of group activities such as feasts, birthday celebrations or group holidays must

require a written approval from the management/hostel supervisor/warden. The

application should be made 7 days before the date of the activity.

9. TRANSPORTATION (BUS)

a. BUS TIMETABLE

Monday – Friday : 7.30 AM and 5.00 PM

Saturday : 7.30 AM and 1.00 PM

Printed time is subject to change and students will be notified from time to time.

b. Students must be at the waiting area 10 minutes before departure.

c. The management will not provide transportation for students who failed to be at the

waiting area at the stipulated time.

d. The Supervisor and Bus Driver’s instructions on safety must be obeyed at all times.


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10. COMPLAINTS

Student is advised to make complaint in hostel management office / warden if:-

a. There is any loss or damages in electrical appliances or furniture in hostel unit.

b. In the event of fire in hostel unit .

c. Any Quarrel / brawl occurred in hostel unit or hostel grounds.

d. Any suspicious behaviour.

e. Illegal trade/business within the hostel grounds

f. Unauthorised visitors / aliens (unwanted/unknown individuals) within the hostel

grounds / hostel units.

g. Loss of personal belongings

h. Any form of emergencies, in the form of accident or if a student fell ill (and requires

medical attention).

i. The occurrence of any of the PROHIBITED in Number 5 as per mentioned above in

this rule book.

11. HOW TO LODGE A COMPLAINT

Students could lodge a complaint, verbally or by writing to the hostel management office

or directly to the hostel warden.

12. REPORT

Student is advised to make report to hostel management office / warden if:-

a. There is any loss or damages in electrical appliances or furniture in hostel unit.

b. In the event of fire in hostel unit .

c. Any Quarrel / brawl occurred in hostel unit or hostel grounds.

d. Any suspicious behaviour.

e. Illegal trade/business within the hostel grounds

f. Unauthorised visitors / aliens (unwanted/unknown individuals) within the hostel

grounds / hostel units.

g. Loss of personal belongings


79 | P a g e

h. Any form of emergencies, in the form of accident or if a student fell ill (and requires

medical attention).

i. The occurrence of any of the PROHIBITED in Number 5 as per mentioned above in

this rule book.

13. HOW TO LODGE A REPORT

Students could lodge a complaint, verbally or by writing to the hostel management office

or directly to the hostel warden.

14. USAGE OF UTILITIES (WATER/ELECTRICITY)

a. Utilities are to be borne by all residents of the particular unit effective from May 2012

intake onwards.

b. Students are advised to conserve the usage of water and electricity at all times.

Students are advised to switch off all electrical appliances, fan, lights and faucets

when the hostel unit is left vacant (when students went to classes, or went back

home during weekends).

15. HOSTEL MANAGEMENT

STAID, hostel management, warden, CITY UC (authorised by the Executive Director) or

the authorities have the rights to:-

a. To enter and inspect any hostel unit when it is deemed necessary,

b. To ensure students adhere hostel rules and regulations and behaving in a good

manner and does not disturb other hostel residents,

c. To ensure the students maintain their allocated hostel unit, and;

d. To change or to amend any of the the hostel rules and regulations from time to time,

when deemed necessary.


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16. CESSATION OF STUDIES (GRADUATING/WITHDRAWAL)

In the event of cessation of studies (graduating or withdrawal), students are advised to

fill in the Hostel Exit form and submit it to the hostel warden. Students are NOT

ALLOWED to leave the hostel unit or to withdraw from the hostel unit without the

approval from the hostel management or hostel warden. The Hostel Unit Head must

inform this matter to the hostel management or hostel warden if this matter occurred as

soon as possible.

17. DISOBEYING THE RULES & REGULATIONS

Disciplinary action will be taken to any student who violates and disobeys the said rules

and regulations as per mentioned above.

18. WARDEN TELEPHONE NUMBERS

DAMAI COURT PUCHONG

ENCIK FAIZAL

012-2792241

ENCIK SAHUL HAMID 0172307486

KASTURI IDAMAN, KOTA DAMANSARA

ENCIK HUSSIN

012-2606962

SUBANG BESTARI

ENCIK ZULKIFLI 0129307699

ENCIK WAN AHMAD ASRI

0126787571


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19. NUMBERS TO DIAL IN CASE OF EMERGENCY

Ambulance, Fire Brigade, Police

991

DAMAI COURT ,PUCHONG Puchong Police Station

03-8706 2222

Fire and Rescue Services Bandar Puchong Jaya.

03-8070 7879

Serdang Hospital

03-8947 5555

KASTURI IDAMAN, KOTA DAMANSARA Pondok Damansara Perdana

03-7963 9239

Pondok Mutiara Damansara

03- 7725 2222

Balai Bomba dan Penyelamat Damansara Utama

03-7729 4444 / 7729 2406

Balai Bomba dan Penyelamat, Sungai Buloh

03-6157 5055 / 6136 7944

Hospital Sungai Buloh

03- 6156 1324 / 1322

SUBANG BESTARI, SUBANG Balai Polis Kg. Baru Subang

03-78462322

Balai Bomba dan Penyelamat, Sungai Buloh .

03 - 6157 5055

Hospital Sungai Buloh

03-61454333


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RAKAN COP

Cara Daftar sebagai ahli rakan COP:

POLISSEL < Jarak> DAFTAR <Jarak> (nama pengnalan dalam 1 perkataan )

hantar ke 32728 / DAPAT

Cara Menghantar Maklumat

POLISSEL <Jarak> Taipkan Maklumat / Aduan hantar ke 32728 / DAPAT

Rakan Cop Selangor

Hotline: 03-2059 9999

SMS: POLISSEL 32728


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STUDENT HANDBOOK

(ACADEMIC RULES & REGULATIONS, STUDENT FINANCIAL (FEES AND PAYMENT SCHEMES) & STUDENT AFFAIRS AND ALUMNI (DISCIPLINARY & HOSTEL RULES AND REGULATION)

STUDENT’S DECLARATION I have also read and understood the content in the Student Handbook and Financial Handbook and Student Affairs and Alumni (Disciplinary & Hostel Rules & Regulation) and which I further agree to abide by policies and procedures as set out in the above Handbooks.

I hereby agree to pay all fees due on the dates stipulated by the University and I also undertake to pay any cost incurred for this programme. I also understand and agree in the event of default in paying the fees, the University has the right to bar me from attending classes, registering new semester, sitting final exam including deregistration.

Signature: …………………………………… Date: …………………….….…. Student Name: …………………………………… NRIC/ Passport: …………………. Programme: …………………………………… (CITY UC has the right to change any clauses stated inside this student handbook without prior notice)

----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

STUDENT HANDBOOK

(ACADEMIC RULES & REGULATIONS, STUDENT FINANCIAL (FEES AND PAYMENT SCHEMES) & STUDENT AFFAIRS AND ALUMNI (DISCIPLINARY & HOSTEL RULES AND REGULATION)

STUDENT’S DECLARATION I have also read and understood the content in the Student Handbook and Financial Handbook and Student Affairs and Alumni (Disciplinary & Hostel Rules & Regulation) and which I further agree to abide by policies and procedures as set out in the above Handbooks.

I hereby agree to pay all fees due on the dates stipulated by the University and I also undertake to pay any cost incurred for this programme. I also understand and agree in the event of default in paying the fees, the University has the right to bar me from attending classes, registering new semester, sitting final exam including deregistration.

Signature: …………………………………… Date: …………………….….…. Student Name: …………………………………… NRIC/ Passport: …………………. Programme: …………………………………… (CITY UC has the right to change any clauses stated inside this student handbook without prior notice)

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