Student Information System (SIS)/Portal Proposal
Presentation to the UTFABMonday, February 23, 2003
Pat Burns, IAVPIIT, [email protected], 1-5778Bill Haid, Dir. Enrollment Services, [email protected], 1-
3466Don Hesser, Dir. Information Systems, [email protected],
1-5491
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SIS/Portal Proposal 2
Outline Background “Before and after” architectures Project description Progress to date and portal demo Request for funding of staff in FY
05 Summary
Background
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SIS/Portal Proposal 4
Overview Aged student system, ISIS, requires replacement
15 years old - not a modern, “real-time” system Very intensive of staff time; limits progress in other
areas Runs on a mainframe together with FRS and several
other applications The SIS needs dedicated hardware
RAMweb (quasi-portal) Complex interactions with eID and ISIS System “constraints” exceeded Aug. 03, Jan. 04, …
See handout “RamWeb Overview, Spring 2004” Additional enhancements very difficult due to ISIS and
staffing limitations
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SIS/Portal Proposal 5
Overview (cont’d) Integration of administrative systems
from SCT Banner SIS Luminis portal Banner financial being considered…
September 2003 UTF funding approved University administration approval Multi-year contracts executed
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SIS/Portal Proposal 6
Benefits of a New SIS
SSN not used as Student PID Closer to 24 x 7 access to RAMweb services New web registration system Degree Audit (GUIDE) on the web Improved/integrated advising support for
faculty and students Fewer places to maintain personal data
Example - addresses integrated into one system More web service options
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SIS/Portal Proposal 7
Analysis of a New SIS (Banner) SCT Banner is the only viable solution
for CSU Oracle SIS is not appropriate Half to one-third the cost of PeopleSoft
However, Banner is not a perfect fit, it requires: Significant local programming 3rd-party software to fill some gaps A huge implementation effort
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SIS/Portal Proposal 8
Benefits of a University Portal RamWeb available in portal WebMail available in portal WebCT available in portal Personal calendar - new Group communication tools - new
Email Announcements/news Integrated with calendars Available to members through portal channels Instant Messaging
Course tools - new More….personalization, customization, single user
interface – new
“Before and After” Architectures
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SIS/Portal Proposal 10
Current SIS/RAMweb Architecture – “Before”
Clie
nts
Web
Inte
rface
Stu
dent
Sys
tem
ISIS(Mainframe IDMS DB)
IS
WSIS(Delphi Oracle DB)
IS
Ramweb(Agate Web Server)
ACNS
RamWeb Client(Student End User PC)
Logging Server(Boone SQL Server 2000)
ACNS
Administrative Client(Staff End User PC)
Periweb(Periweb Sun server)
IS
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SIS/Portal Proposal 11
Proposed Banner/Luminis architecture – “After”
Clie
nts
Lum
inis
and
/or u
Por
tal
SC
T B
anne
r
Web Portal Server Farm
Production BannerDatabase Server
Banner Self-ServiceApplication Server
Banner ERP Coreand
SCT Workflow Server
Test/DevelopmentApplication andDatabase Server
(database, self serviceand core components)
Banner Client(core components)
Banner Client(web self-service)
Banner FormsDeveloper Workstation
Sun ONEIntegration andDirectory Server
Sun ONE Web Server
Sun ONE Web Server
Sun ONE Web Server
Sun ONE Web Server
Dynamic LoadBalancing and
SSL AccelerationServer
Sun ONECalendaring Server
1 2 3
4
5
MS SQL Server 2000CLM Database
Luminis/uPortal Database
79
10
12
13 14
16Storage
AreaNetwork
17
CLM and RMSIIS Web Server
14
Project Description
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SIS/Portal Proposal 13
Project Organization - Committees Executive sponsors Executive directors Project managers Portal teams
Content team Technical team Training team
SIS teams Application team Technical team
See detailed handouts from B. Haid “All the king’s horses,…”
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Project Schedule
Highlights Feb 04 - Portal focus groups Apr 04 – Banner kick off Fall 04 – Portal phase 1 Fall 05 – Portal phase 2 Fall 06 – Banner in use for student systems Fall 06 - Portal phase 3 (integration with
Banner) See detailed handout from C. Seng
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SIS/Portal Proposal 15
The “Split” of Costs 1-time costs – the University covers 100%
$5.4 million!!! Annual recurring costs - split 50% each
University: $392k/yr. (1st year cost) UTF: $392k/yr. (1st year cost)
Staffing on a 1-year basis Plus modest inflation
Total cost “proportions” over 5 years University: ~80% UTF: ~20%
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SIS/Portal Proposal 16
UTFAB Prior Commitments UTFAB committed to the following
costs in Fall 2003: Recurring contractual costs
5 years for the SIS upgrade 3 years for the portal
UTFAB to consider staffing costs on an annual basis
Progress to Date
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SIS/Portal Proposal 18
Progress on the SIS Hardware and software installed. Training database
and application are being used by staff. Business Process Analysis – over a dozen CSU
processes have been reviewed. Banner technical training is in process. Training for application staff begins in early April. General Person Shared Data elements identified. Work proceeding on consolidation of data elements. Banner Project Team members are documenting
specific system requirements for their areas.
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SIS/Portal Proposal 19
Progress on the Portal Web site created
http://portalproject.colostate.edu All hardware and software delivered Test server installed and functional Production server installed, portal software will be
installed on it soon Staff on board Portal teams formed: 1) technical and 2) content Significant progress on data model Campus focus group meetings in early Feb. “Quiet launch” anticipated in fall 2004
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SIS/Portal Proposal 20
Portal Demo By Linda McNamara
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SIS/Portal Proposal 21
Projection of Expenses - FY 04 Will “hit” the target of $392k
within a narrow margin
FY 04 Budget Projection - $392.05k
SCT soft. Maint. - 37%Hardware/OS - 9%Staffing - 46%Non-SCT software - 0%Filling the gaps - 0%Class schedule - 8%
Funding Request for FY 05
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SIS/Portal Proposal 23
Staffing for FY 05 Portal Developer – ES Student Employees - ES Portal Java Developer - ACNS Sun (Unix) System Administrator
and Web Applications Specialist – ACNS & IS
DBA (Database Administrator) - IS
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SIS/Portal Proposal 24
Portal Developer - ES FY04 – Phase 1, Initial portal development
Integrate current RAMweb interface into the portal Develop authentication mechanism (single sign-on)
between portal and RAMweb Provide ongoing maintenance of RAMweb Supervise student employee(s) hired for the project
FY05 – Phase 2, On-going support and development
Identify RAMweb functionality that can be “channelized” Channel development Develop migration plan for RAMweb in regard to Banner Provide ongoing maintenance of RAMweb Supervise student employee(s) hired for the project
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SIS/Portal Proposal 25
Student Employees - ES FY04 – Phase 1, Initial portal development
Provide student perspective in the design and layout Assist with the migration of RAMweb into the portal Assist with the ongoing maintenance and support of
RAMweb FY05 – Phase 2, On-going support and
development Provide student perspective in the rollout of the
portal to the campus Assist with the development of RAMweb channels Assist with the ongoing maintenance and support of
RAMweb
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SIS/Portal Proposal 26
Portal Java Developer - ACNS FY04 – Phase 1, Initial portal development
Setup tabs and channels in portal Learn all aspects of data integration into the portal Develop channels for central services (mail, calendar, etc.)
in portal Create process for colleges/depts. to add channels to portal
FY05 – Phase 2, On-going support and development Develop additional channels for portal Assist other units as they build channels. Ensure stability
as new features added. On-going support for patches, troubleshooting, backups,
etc. Investigate enhancements to portal such as file storage or
other.
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SIS/Portal Proposal 27
Portal Sys Admin/Web Apps FY04 Sun (Unix) System Administrator
Setup and configure hardware (test and production servers)
Install software for Portal -- portal, calendar, database, etc.
Load data into Portal LDAP database Troubleshoot software issues
FY 05 – Web Applications Specialist Develop web channels for the portal Work on single sign-on between Banner web self-service/Admin
and the portal Develop standards for interfaces between systems using the
Luminis Message Broker Begin tailoring Banner web self-service to meet CSU needs
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SIS/Portal Proposal 28
DBA (Database Administrator) - IS FY04
Implement database monitoring Implement database backup procedures Review the Oracle install and the Database(s) configuration Review the IAS 9i install and configuration Move from daily data updates to hourly or less
FY05 Develop cloning procedures for Pre-Prod to Prod database Create and Configure the Production Database Provide support to developers for SQL development Implement the DataMart utilizing Oracle Web Builder tool Upgrade Banner to Version 7 Upgrade Oracle products, IAS & Oracle to support Banner 7
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Staffing Costs for FY 05 Staffing request $167.5k SWA for 4 employees
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Recurring Costs for FY 05
FY 05 Costs: Student Portion - $392.05k
SCT soft. Maint. - 24%Hardware/OS - 9%Staffing - 43%Non-SCT software - 17%Filling the gaps - 6%
Summary
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SIS/Portal Proposal 32
UTFAB Funding Criteria1. Benefit as many students as possible
All students at CSU will benefit.
2. Ability to effectively utilize the fee
Your decision.
3. Not funded by CFT Check.
4. Adherence to budget and accountability
Your decision.
5. Potential for direct student use
Absolutely.
6. Effort and thought reflected in the plan
Your decision.
7. Justification and clarity of project plan
Your decision.
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SIS/Portal Proposal 33
Perspective Upgrading the SIS and a portal is the
only way for the University to evolve to a modern, real-time IT environment
The portal/SIS will fundamentally enhance the ways we interact, communicate and access data and information
The project is going exceptionally well – it is on schedule and at budget
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SIS/Portal Proposal 34
Thank You The UTF and student
support provided the critical impetus for the project
The need for a system upgrade is great
Thank you for your support!
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SIS/Portal Proposal 35
Discussion and questions
Are most welcome.