FE Student Support Database

The database is used to record the type of bursaries received by students depending on their individual circumstances. Bursaries include travel, food, child care etc. and the amounts awarded to some of the bursaries are changed every year.The database is also used as an audit tool for payments and paperwork and produces attendance reports for organising payments, run bacs reports, cash ledger and maintain free meal cards.

Produces a folder for the student where scanned documents are to be held and open file from the individual student’s screen.

Access to Bank Details screen.

Access to Bursary screens

Examples of Bursary Screens

Information List - Shows agreed equipment and costs for the course the student is enrolled on.

If the number of days timetabled changes, this can be updated to reflect this over all existing weeks.

Cash Ledger

Advances for equipment and bursaries are added to the ledger and then updated from the Ledger to insert the information into the required screen.

Due to the complexity of recording free meals the ledger is updated from information added to the Vouchers/Cash Issued screen.

Bursary Payments

The Bursary Payments screen is password protected, as is the rest of the database, with control as to who has access given to administrators.

Payment runs can be created and deleted if need be from this screen.

A CSV file is produced in the Finance Manager file ready for the BACS Transfer.