2017

Student Achievement

Tracking System

Government of Karnataka

User Manual

Developed By: Supported By: ICT Infracon Infosys Foundation

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Contents Symbols ........................................................................................................................................... 4

Home Page ...................................................................................................................................... 8

Home Page Screen ...................................................................................................................... 8

User Registration ............................................................................................................................. 9

School User Registration Form .................................................................................................... 9

Login Panel .................................................................................................................................... 10

Home Screen after Login .............................................................................................................. 11

Dashboard ..................................................................................................................................... 12

Student Management ................................................................................................................... 13

Enrollment Details >> Enroll for 1st Standard ............................................................................ 13

Enrollment Details >> Admission through Promotion .............................................................. 16

Enrollment Details >> Admission through Transfer Certificate (Higher Standard) ................... 17

Enrollment Details >> Update Student Detail ........................................................................... 19

Enrollment Details >> Approve Student Detail Changes .......................................................... 20

Enrollment Details >> Enroll Student through xml ................................................................... 21

Enrollment Details >> Upload Student Details through xml ..................................................... 22

Enrollment Details >> Approve Student Details through xml ................................................... 23

Promote Student ........................................................................................................................... 24

Promote Student ....................................................................................................................... 24

Attendance Details ........................................................................................................................ 25

Attendance Details >> Enter Student Attendance Details ........................................................ 25

Attendance Details >> Update Student Attendance ................................................................. 29

Student Attendance >> Upload/download Student Attendance Excel ..................................... 32

CCE Result ..................................................................................................................................... 34

CCE Result >> Assign Subjects (CORE SUBJECTS) ...................................................................... 34

CCE Result >> Subject Language Group .................................................................................... 35

CCE Result >> Assign Group to the School ................................................................................ 36

CCE Result >> Assign Group to the Student .............................................................................. 37

CCE Result >> Enter/Update Result through Screen ................................................................. 39

Transfer Certificate ........................................................................................................................ 43

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Transfer Certificate >> TC Issue (Individual TC Generation) ..................................................... 43

Transfer Certificate >> Generate Bulk TC .................................................................................. 46

Incentives ...................................................................................................................................... 47

Incentives >> Manage Student Incentives ................................................................................ 47

Incentives >> Student Wise Incentive Data .............................................................................. 48

Student Report .............................................................................................................................. 49

Student Report >> Check List .................................................................................................... 49

Student Management >> Student Report >> Search Aadhar Card Student Report ................. 50

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Symbols

Logo for student tracking system. Click on it to go for home page

Date picker click it for date selection

Captcha code Type this code as it is in Enter captcha field shown here

Click login button for user Login by entering user name and Password.

Click Search button for Searching Any data according to criteria.

Click Reset button to reset entered information.

Click Submit button for user Login after entering correct user id And password.

Click Edit button to make disabled Fields changeable.

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Click Delete button to delete any Record.

Click Update button to update any Information.

Click on Get Design button to View User’s Left menu design in Super user login.

Click Approve button for the approval Of any request by authorized user.

Click Reject button for rejection Of request by authorized user.

Click cancel button for rejection Of request by authorized user.

Click Assign button for assigning Role of Any user or Task to any Entity.

Click Deassign button for deassigning Role of any user or to release task of any Entity.

Click deactive button to deactivate user in supper user module

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Click active button to activate user in supper user module

Click on this icon for viewing previous page

Select radio button for selecting Only one value.

Select Checkbox for selecting Multiple value

Multiple dropdown is used for more than one value simultaneously. ( pres Ctrl +select values by mouse click )

Dropdown for selecting single value. Click on select, all values will be shown.

Text field is used for typing User information or particular key word to be searched

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Click on browse button to select file Or photograph from our computer.

Click on Export To excel to get all Data in Excel sheet.

Click on Export To PDF to get all Data in PDF form.

In any User login then left menu will be shown as displayed in image User can hover on particular menu and if (+) is appended with menu name then sub menus will appear as shown in the image.

Any new news feeds are come up with this symbol.

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Home Page

Home Page Screen

Click on Registration tab to view registration screen

Click on login menu for user login

Click on pagination to slide images that denotes the functionality and the workflow of the

project

Click on Generate Forms to download the various forms for offline use

Click on registration menu for new user registration screen as shown below

Click for Home page

Click for Registration

Click for login

Click on numbers to view next images

Click here for suggestions, comments and questions from user

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User Registration

School User Registration Form

All the fields which are highlighted by Asterisk (*), are mandatory to fill.

Mark the check on the checkbox before submitting the form, if all information are

correct.

Enter captcha code in the textbox. It must be case sensitive.

If all information are correct then click on submit to register new user.

Select User Category

Check this option if the given information is correct

Captcha code

Open all parts of the form

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Login Panel

Click on login button to show login screen, user have to mention user name and

password here.

Click Reset button to reset user name and password

Click on Sign up to create new account

Click Forgot password to reset your password

Click For Login

Click to Create New Account

Click for Forgot password

Enter the above captcha code in textbox

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Home Screen after Login

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Dashboard

Click on Dashboard then the Total number of School and Students in Villages, Taluka and State has been displayed in the tabular or graphical format.

Click on particular area of graph or particular district in a table then it will further divided in many parts

User can see student detail according to various categories

Click on particular area of a graph to view that area wise

school and student details

Click on particular record to view that area wise school and student detail

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Student Management

Enrollment Details >> Enroll for 1st Standard

Age is filled automatically when you select date of birth

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Click on submit button to enroll Student

Bank details are only enabled for female

Select disabilities

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After submitting the form 9 digit number called as enrollment number is generated as shown in the below image.

Student Enrollment process is divided into three parts:

Admission to 1st standard(School Level)

Admission to higher standard(Block/Cluster Level )

Admission through Promotion

Admission through Transfer Certificate (Admission in Higher Standard)

When a student enroll at first time in a school then he/she directly enrolled in

first standard

Only those students are able to enroll in higher standard who have their Transfer

Certificate

If student has been pass the exam of previous standard then he/she is able to

promote in next class

If the user registers the student then the registration request goes to higher authority for approval.

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Enrollment Details >> Admission through Promotion

These students are ready to admit in next standard because they all are promoted

Note: Only those students are admit through promotion who will continue their study in the same school

Click on submit to admit

Select checkboxes for Admission

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Enrollment Details >> Admission through Transfer Certificate (Higher Standard)

Enrollment number who’s TC is issued

Click on search and get the below details

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Only those students will admit whose transfer certificate have been issued

These students will admit in higher standard

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Note: Only those students are admit through Transfer Certificate who want to change the school

Enrollment Details >> Update Student Detail

Click on enrollment to edit particular record

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Search the student according to the given criteria for update record

Without approve user cannot update students.

Enrollment Details >> Approve Student Detail Changes

Click on checkbox to approve student

User can approve only those students who are enrolled

Click here to mark for approve

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Enrollment Details >> Enroll Student through xml

Enter inputs in all mandatory fields and then generate xml file and after that upload it as shown in the image

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Enrollment Details >> Upload Student Details through xml

Enter all the details in xls then generate xml

If user has enter all the valid details then student xml data is uploaded successfully and

you will get status as uploaded as shown above

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Enrollment Details >> Approve Student Details through xml

Click on approve button to approve the enrolled student

Click on checkbox

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Promote Student

Promote Student

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Attendance Details

Attendance Details >> Enter Student Attendance Details

When you click on Search button you will get the Details as below

Click on search to open attendance page

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Enter present days

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Click on Submit to enter attendance

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Student Attendance Form (Govt. and Aided School)

You can Enter Attendance in the Above Text Box indicating present days as above

You cannot enter days more than Maximum Working Days

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Attendance Details >> Update Student Attendance

After clicking on update button you will get the details as below where you will

be allowed to change the present days of students

Click on update button to edit attendance data

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Enter changed attendance data

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Click on submit to update details

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Student Attendance >> Upload/download Student Attendance Excel

After Click on the download button you will get the xls as below

Here user can fill the attendance through xls and then by browsing this file you need

to upload this file and after uploading it your data will be uploaded successfully

Click on Download button to get excel of attendance data

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When the upload process of attendance is finished then success message will generate

immediately

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CCE Result

CCE Result >> Assign Subjects (CORE SUBJECTS)

First you have to Assign Subjects (CORE Subjects) to the Student

Image-1

Core Subject Select Standard to which Subjects are assigned

Assign medium

Assigned subjects list

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CCE Result >> Subject Language Group

The group is created for the language subjects only

Image-2

Group name

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CCE Result >> Assign Group to the School Image-3

Image-4

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CCE Result >> Assign Group to the Student

Image-5

Select Group for the selected Standard and selected medium

Click on checkbox for assign

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You can not assign group to the student until it is assigned to the school as shown

above.

Click here to assign

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CCE Result >> Enter/Update Result through Screen

Image-6

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• Exam Type: - You can select Any Exam Type from the drop down for which you want to

generate result

• Group:- Only those groups are shown in the dropdown which are created for the

particular standard and medium you have entered in the standard and medium field in

this form

If the group is not found in the above screen you have to assign this group

to the student and school

If the group is not found in the above screen then User has to first assign it

to the school

• After completing this, you can enter Student Result through the screen

• Onscreen, The Result is entered in the form of Grade

• Here, if User enters any invalid entry no data available in table is shown

• You can directly submit the result from this screen or if you enter any invalid input then

the result is not submitted. You can also update it from this screen

• You can enter Result Through xls also.

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Image-7

When you click on download button you can get the xsl as below in this you have

to fill the details like FL Grade, SL Grade, TL Grade, Sub1 Grade, Sub2 Grade, Sub3

Grade, Sub4 Grade and Overall Grade

Image-8

After clicking on download button User will have the xls and then you need to upload it

as below and submit

Click on download to get xls

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If user has entered any invalid data in the xls then it will show in the result screen

Image-8

Click on browse button to get downloaded xls

Click on submit to upload xls

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Transfer Certificate

Transfer Certificate >> TC Issue (Individual TC Generation)

Only 2016-17 Academic year’s data available

When user click on “Issue” then following page will display i.e. given below:

Click on issue button

Select Standard Academic Year

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Click on Generate button to issue Transfer Certificate

Click on edit to change the date of another value

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Transfer Certificate >> Generate Bulk TC

When user click on Generate button then certificates will issue and success message

display on screen

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Incentives

Incentives >> Manage Student Incentives

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Incentives >> Student Wise Incentive Data

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Student Report

Student Report >> Check List

Select academic year and school to view report

When user click on search then the following screen will display

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Student Report >> Search Aadhar Card Student Report

This will show student data with Aadhaar no and without Aadhaar no.

Without aadhaar screen allow to insert aadhaar no or aadhaar enroll id. And user can update it when aadhaar no is available.

Click on print button it will show report in pdf format. Without Aadhaar No :

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With Aadhaar No:

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