Date post: | 14-Apr-2018 |
Category: |
Documents |
Upload: | parth-a-shah |
View: | 213 times |
Download: | 0 times |
7/27/2019 StudentOnLine Enrolment Guide
http://slidepdf.com/reader/full/studentonline-enrolment-guide 1/12
RICOS Provider 00115M
StudentOnLine
Enrolment Guide
1
StudentOnLine is the interface where you can view and amend your personal and
contact details, re-enrol, and vary your enrolment.
Preparation Checklist
To re-enrol or vary your enrolment online, we recommend that you:
Consult the La Trobe University Handbook to help you choose your units and any
other optional components offered by your course (majors or other options).
• http://www.latrobe.edu.au/handbook
Refer to the individual faculty web pages for further information:
• http://www.latrobe.edu.au/faculties
Seek academic/course advice if applicable;
Prepare a list of units you wish to enrol in for the current calendar year using the
information available from the Handbook;
Ensure you have your University user name and password readily available so
that you can log in to StudentOnLine;
Refer to the steps outlined in the StudentOnLine Enrolment Guide (over leaf); and
Use the StudentOnLine online help to assist you.
Please note: you cannot enrol in units unless you have confirmed your citizenship,
cultural, disability, parent/guardian details and agreed to the Institution’s latest terms
and conditions. You will be required to reconfirm these details prior to re-enrolment
and periodically throughout your time with La Trobe University.
7/27/2019 StudentOnLine Enrolment Guide
http://slidepdf.com/reader/full/studentonline-enrolment-guide 2/12
RICOS Provider 00115M
StudentOnLine
Enrolment Guide
2
Step 1 – Log in to StudentOnLine
From the La Trobe University Home Page at http://www.latrobe.edu.au select Current Students.
From the Students page, select StudentOnLine from the Student tools options and log in.
John
Enrolling in a Unit
Step 2 – Navigate to My Enrolment tab
From the tab options select My Enrolment. If only one course is available, the Course Details:
Overview page will open as the default page. This page displays your study plan. Effectively the
components (units and unit sets) for your selected course are displayed in a tree structure, including
any core and optional units and unit sets.
Note: If you have more than one course listed, you will need to select the relevant course and click
on the link view my selected Course details.
The menu items available
in this tab relate to your
course(s), enrolment and
units.
7/27/2019 StudentOnLine Enrolment Guide
http://slidepdf.com/reader/full/studentonline-enrolment-guide 3/12
RICOS Provider 00115M
StudentOnLine
Enrolment Guide
Units begin life with a
Planned status. You must
follow the hyperlinks to select
an availability (when, where
and how the unit is available)
and then enrol.
The course displays a status
of Admitted when you are
actively enrolled.
An Option line is displayed where you are
required to make a choice. The choice
may include a selection of unit(s) from a
defined list or perhaps any unit from a
particular year level or faculty.
The Type column
lists whether the
study package is
core (mandatory)
or an option.
The Extra Detail column
provides instructions to
you about the
requirement.
Core units display
with their unit code
and title displayed.
3
Course Details: Overview
Notes:
• If the course includes another structured component (e.g. a major or other structured course requirement), it
may require expanding.
Use the “ I want to…..”
hyperlinks to make selections
to enrol or withdraw from
units.
Enrolling in a Unit
7/27/2019 StudentOnLine Enrolment Guide
http://slidepdf.com/reader/full/studentonline-enrolment-guide 4/12
RICOS Provider 00115M
StudentOnLine
Enrolment Guide
Step 3 – Selecting a Core Unit
From the Course Details: Overview screen, click on the Enrol in a unit
hyperlink.
The Course Details page will be displayed. Note: the same page can also be accessed via
the Manage Enrolment menu item.
To Enrol in units select from the available dropdown options the:
• Year • Study Period
• Campus
Once you have selected from the available dropdown options, click on the Search button to
commence the search for units that can be selected for enrolment. At this stage you have
simply selected these units in a ‘shopping cart,’ you have not yet enrolled in these units.
Step 4 – Selecting and Enrol ling in an Option
An option line contains choices that you must make to satisfy your course requirements. If you
have options available for enrolment, they will be listed on this page. Click on More Details and/or
Requisite Information hyperlinks to view further details of the unit of study.
When you have found an option you wish to enrol in, click on the link 'Choose'.
Enrolling in a Unit
Option lines, are
identified by an ‘O’ , and
require you to make a
choice using the
Choose hyperlink.
Core components
are identified by a ‘C’.
4
Components (Core
and Option) for
Enrolment
Units which are available to
you for enrolment will be
shown in a shaded box.
Course Details page
Course Details page
7/27/2019 StudentOnLine Enrolment Guide
http://slidepdf.com/reader/full/studentonline-enrolment-guide 5/12
RICOS Provider 00115M
StudentOnLine
Enrolment Guide
5
Step 4 – Selecting and Enrol ling in an Opt ion (continued)
The Enrolment: Choose Option page will be displayed. This page contains a search box.
NOTE:You cannot enrol in a unit with a
red cross in the ' Availabi li ties'
column. Choose a unit that does
not have a red cross.
Enrolling in a Unit
Having entered the relevant search criterion, click on 'Search'.
A list of available units that you can select to enrol in will be displayed. You can only select one unit
at a time.
When searching for a unit you have three options:
1. if you know the unit code of the unit you wish to
enrol in, you can type the unit code into the
Option box and then click 'Search ';
2. if you know the first three letters of the unit code
you can use the % as a wild card to help you
narrow down your search, for example a first
year history unit may be written HIS1%; or
3. the select option rule may already be filled in, it
may look like: ___1% this will search for any unit
in first year.
Having selected the unit click on Save unit onto my course plan.
The Course Details (your Course Plan) page will be displayed. You can now enrol in your selected
unit, which will be shaded in blue.
Enrolment: Choose Option page
Enrolment: Choose Option page
Course Details page
7/27/2019 StudentOnLine Enrolment Guide
http://slidepdf.com/reader/full/studentonline-enrolment-guide 6/12
RICOS Provider 00115M
Step 6 - Confirm Enrolment
Having selected the units you would like to enrol in, together with the year, study period and
campus, you now need to confirm the enrolment. Once you have completed your selections,
please select the Enrol checkbox to enrol in an available unit.
Step 5 – Select Availability (if applicable)
Depending on the course and unit settings, you may be able to select an availabili ty or a default
may be applied which you cannot change.
Once an availability has been selected, you need to select the enrol check box to proceed.
StudentOnLine
Enrolment Guide
6
Enrolling in a Unit
Click on the I want to….. Proceed to Enrol hyperlink at the bottom of the page.
7/27/2019 StudentOnLine Enrolment Guide
http://slidepdf.com/reader/full/studentonline-enrolment-guide 7/12
RICOS Provider 00115M
StudentOnLine
Enrolment Guide
Enrolling in a Unit
Step 6 – Confi rm Enrolment (continued)
The Enrolment Shopping Cart page will be displayed. This page lists all units you areabout to enrol in. If the units are correct click on the link confirm enrolment at the bottom
of the page.
A green tick will be displayed to indicate that your enrolment has been successful. You
can now go to Current Enrolment and view all of your enrolled units.
Step 7 – View Current Enrolment
To view your current enrolment, select Current Enrolment
from the menu.
The Current Enrolments: Enrolment Details pages will be displayed.
To request confirmation of your enrolment, select the Email my Enrolment
Advice option. This emails the enrolment advice to your La Trobe University
email address.
HINT: If a unit has a prerequisite you will need to successfully complete that before
you can enrol in the unit. If the unit has a co-requisite, you will need to enrol in that
unit as well.
7/27/2019 StudentOnLine Enrolment Guide
http://slidepdf.com/reader/full/studentonline-enrolment-guide 8/12
RICOS Provider 00115M
StudentOnLine
Enrolment Guide
8
Varying Enrolment: Withdrawing from Units
Note: If you have more than one course listed, you will first need to select
the course from which you wish to withdraw a unit before navigating to the
Course Details: Overview page.
Please note: before you withdraw from a unit, it is important you consult with a Faculty course
adviser and be aware of the census dates and the KN grade dates. International students need to
maintain a full time load so should consult with La Trobe International before withdrawing from any
units.
The Unit Withdrawal: Choose Units page will be displayed. This page lists all the units you are
currently enrolled in. Select the unit you wish to withdraw from by clicking in the checkbox next to
the unit. Then click on the link 'withdraw from the selected units'.
To withdraw from a
unit, click on the “I
want to….
withdraw from
units option
located at the
bottom of the page.
The Course Details:Overview page lists all of the
options and core units for the
course you have selected.
You can only withdraw from
units for any course in which
you are ‘ Admitted’.
7/27/2019 StudentOnLine Enrolment Guide
http://slidepdf.com/reader/full/studentonline-enrolment-guide 9/12
RICOS Provider 00115M
StudentOnLine
Enrolment Guide
9
• If a unit you plan to withdraw from is a prerequisite to another enrolled unit, you will also need
to withdraw from the other unit.
• If you are having difficulties withdrawing from a unit, please contact your local Student
Administration Office.
The Withdrawal: Information page is displayed. This page contains information about the unityou are about to withdraw from and any consequences of withdrawal.
If you wish to continue with your withdrawal click on the hyperlink continue with withdrawal.
Upon successfully withdrawing from the chosen units, a Withdrawal Confirmation page will be
dislayed. confirming that you have been withdrawn from the chosen units.
Varying Enrolment: Withdrawing from Units - continued
7/27/2019 StudentOnLine Enrolment Guide
http://slidepdf.com/reader/full/studentonline-enrolment-guide 10/12
RICOS Provider 00115M
StudentOnLine
Enrolment Guide
10
Varying Enrolment: Swapping Units
Note: If you have more than one course listed, you will first need to select
the course you wish to swap units for, before navigating to the Course
Details: Overview page.
The Course Details:Overview page lists all of the
options and core units for the
course you have selected.
Click on the 'Swap
Unit' link on the
menu on the left
hand side of the
screen.
The Swap: Choose a Unit to Swap From page will be displayed. This page lists all units you are
currently enrolled in. Select the unit you wish to swap from, and then click on the hyperlink I want
to ….. Swap from the selected unit and choose a different unit to swap into.
7/27/2019 StudentOnLine Enrolment Guide
http://slidepdf.com/reader/full/studentonline-enrolment-guide 11/12
RICOS Provider 00115M
StudentOnLine
Enrolment Guide
11
Varying Enrolment: Swapping Units - continued
Please note: Sanctions may prevent you from performing some enrolment and variation of
enrolment related tasks. An error message will be displayed to indicate this.
If you are swapping an optional unit, you may need to select the option first and then choose your unit.
You will then be taken to a page to search for a new unit. When you have selected the unit you wish
to swap into, click on the link 'swap into the selected uni t'. If there is more than one offering
(attendance mode, campus etc) of this unit available, you will be asked to choose, if not you will be
taken to the next page.
You will be asked to check that you have picked the correct units to swap out of and into. If you are
satisfied with your choice you can click on the link 'swap the chosen units '.
A green tick will be displayed to indicate that your action has been successful.
7/27/2019 StudentOnLine Enrolment Guide
http://slidepdf.com/reader/full/studentonline-enrolment-guide 12/12
StudentOnLine
Enrolment Guide
Assistance with StudentOnLine
You will need your La Trobe University username and password to access StudentOnLine. These details
were provided on your initial Statement of Account; however you will have changed them the first time
you logged
into
StudentOnLine.
If you have difficulty Accessing StudentOnLine please contact the:
• Bundoora Computer Studyhall on (03) 9479‐3694 or 1300 786 535 (toll free for regional
and interstate callers). Standard call charges apply for metropolitan callers.
• Bendigo Student IT support (SITS) is available to assist students from 8.30 a.m. to 5.00
p.m. Monday to Thursday, and 8.30 a.m. to 12.00 p.m. on Fridays. SITS can be contacted
on (03) 5444 7888 or in person at the Business Building, Room 1.28.
Course Advice
‐If
you
feel
it
would
be
helpful
for
you
to
discuss
your
options, please
contact
your
Faculty for course advice.
For all other enquiries, please contact your local Student Administration Office.
Uni t = subject
Study Package = course / unit / major / group of units
Study Period = teaching period
Availability = teaching period / location combination
Cor e Unit = compulsory unit that you must pass in order to complete the requirements of your
course.
Option (elective) = unit chosen from a specified list. You will need to choose and pass a certain
number of units from this list in order to complete your course.
Major = an appr oved sequence of units in a discipline.
Admitted – the course displays a status of admitted while the student is actively enrolled (or
inactively).
LO A - a status of LOA advises the student is on approved Leave of Absence.
AWOL – a status of AWOL indicates a student is Absent Without Official Leave.
Is there any new terminology I need to be aware of?