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StudentTracker for
a service provided by
CONFIDENTIAL- ©2011 National Student Clearinghouse. All rights reserved.
Space Shuttle’s Last Flight
We serve the education community by facilitating the exchange and
understanding of student enrollment, performance, and
related information.
Founded in 1993 as a not-for-profit organization in affiliation with several educational associations including AACRAO, NASFAA, COHEAO, NCHELP et al.
Established with the purpose of developing processes and procedures to assist the financial aid community with student loan deferments
Currently known as the nation's trusted source for student degree and enrollment verification.
Our services help educational institutions improve efficiency, reduce costs and workload, and enhance the quality-of-service they provide to their students and alumni, lending institutions, employers, and other organizations.
Complete All enrolled students
CurrentData is received at least 4 times each enrollment period
ComprehensiveNot bound by state boundaries or institutional sponsorship
ConclusiveAuthentic, not survey or anecdotal
FERPA CompliantFamily Educational
Rights and Privacy Act
Trusted and Neutral16 years of data
collection and storage
Under contract as your agent
Voluntary Participation
Secure Data Transmission
FTP, encryption, etc.
Student Information is NEVER sold
Quarterly security audits
No student data on laptops
All of our services are compliant with the Family Educational Rights and Privacy Act – FERPA – also known as the Buckley Amendment
Release of student records by schools to the Clearinghouse has been approved by Department of Education(Department of Education letter is available on the Clearinghouse web site http://www.studentclearinghouse.org/about/ferpa_compliance.htm )
Only unblocked directory-level information is disclosed to non-lenders, these records include:
•Name
•Address
•Phone number and email address
•Dates of attendance
•Degree(s) awarded
•Enrollment status
•Major field of study
(Note: Not all data elements are available from the Clearinghouse)
*Students can use a FERPA block
to restrict the release of directory information.
All FERPA blocks are honored.
Where did they enroll in college?
What degrees did they earn?
Did they graduate?
How long did they attend?
What was their major course of
study?
A cost effective way to replace
survey and anecdotal information
with documented enrollment and
degree data
Conventional Methods
StudentTracker
Required elements (highlighted cells –these cells cannot be blank)
Header and Trailer Records and Record Type Indicators•Record type: PH1, PD1, or PT1 depending on row type•District code and name as provided on your Account Reference Sheet•File Transmission date
Requested data elements: SSN (or “No SSN”), first name, last name, birth date, diploma title, diploma award date, FERPA block indicator, school name, and school code (as provided by a client coordinator)
SStudentTracker tudentTracker
Enrollment ReportsEnrollment ReportsRR
eceive one at the district level and eceive one at the district level and one for each high schoolone for each high school
Public vs. Private
2-yr vs. 4-yr
In-state vs. Out-of-state
Sign a StudentTracker for High Schools Agreement – contact LaTonya Page at [email protected] or 703-742-4214
Have an implementation session with your assigned Client Coordinator
Create your historic diploma file following a detailed file layout
Submit your diploma file through your secure FTP account
Download your reports from your secure FTP account
RCOE also needs districts to upload the student ID number (Column J-Statewide Student Identifier “SSID” Number) and demographic data (Column P-Gender; Column Q-Ethnicity; Column R-Socioeconomically Disadvantaged/NSLP; Column W-English Learner; Column Z-Disability Code and Column AA-Parent Education Level)
Bill Clendaniel – Student Tracker Consultant 703 969-2921
Samantha Dowd – Student Tracker Service Coordinator
703 733-4185