31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
STUDY ABROAD FAIR
STUDY ABROAD APPLICATION INFO MEETINGHA, BScB, BAMMC, Cand.merc, Oecon, SOC and Public Policy
Katrine Rosenbeck and Nina Jørgensen
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
HOPEFULLY YOU ARE STUDYING
• Bachelor in Economics and Business Administration, Danish taught (HA Almen), 3rd semester
• Bachelor in Economics and Business Administration, English taught (BScB), 3rd semester
• Bachelor in Marketing and Mangement Communication (BAMMC), 3rd semester
• Bachelor in Economics and Management (Bac.Oecon), 3rd or 5th semester
• Master in Business Administration and Commercial Law (Cand.merc.jur), 1st semester
• Master in Economics and Business Administration (Cand.merc), 1st semester
• Master in Economics and Management (Cand.oecon), 1st semester
• Master in Business Administration (Cand.soc), 1st semester
• Master in Public Policy, 1st semester
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
TODAYS PROGRAMME
• Why study abroad
• When can you study abroad
• Exchange vs. Freemover
• Destinations
• Who can apply
• Apply for exchange – AU GO
• Allocation
• Finance and grants
• Contact information
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
ARE YOU READY TO:
• …. leave your girl/boyfriend, family, friends for one semester
• …. find your organizer-gene? This is crucial in order to go abroad (applying to host uni +
apply for pre-approval is a lot of work…)
• …. use the time to find relevant courses in the jungle of foreign university websites?
• …. adapt to a different culture/academic system/way of thinking?
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
WHEN CAN YOU STUDY ABROAD?
• BAMMC: 5th semester
• HA/BScB: 5th semester
• Bachelor Oecon: 5th semester
• Cand.Merc.: 3rd semester
• Cand.Oecon: 1st, 2nd or 3rd semester
• Cand.Soc (single subject): 1st, 2nd or 3rd semester
• Cand.Soc (double subject): 3rd or 4th semester
• Public Policy: 3rd semester
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
EXCHANGE VS FREEMOVER
Exchange = Study abroad through Aarhus BSS
• No tuition fee
• Guidance and assistance from Aarhus BSS
• Application through AU/Aarhus BSS
• AU allocates positions – and we have many
positions
• You will receive an Erasmus grant (European
agreements) or you can apply for Aarhus
BSS travel grant (non-european agreements)
Freemover = Study abroad organized by you/an agent
• Tuition fee depends of the host university
• Limited guidance and assistance from Aarhus BSS
• Application directly to the host university
• You arrange the stay yourself (or via an agent)
• You will not receive an Erasmus grant or Aarhus BSS
travel grant
• Possible to apply for ”udlandsstipendium”
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
EXCHANGE THROUGH AU /AARHUS BSS
• App. 550 exchange positions
• App.153 universities
• App. 40 Countries
Number of applicants in 2017: 462
If you want to go abroad you can!
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
NEW DESTINATIONS (BSS)
• Europe:
• Germany - Universität zu Köln
• France – ESSEC Business School
• Netherlands – University of Utrecht
• Ireland – University of Limerick
• Scotland – University of Glasgow
• Asia
• Hong Kong - University of Hong Kong
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
NEW DESTINATIONS (UNIVERSITY WIDE)
• China - Chinese University of Hong Kong
• Japan - Waseda University, Tokyo
• Canada - Brock University
• Canada - University of New Brunswick, Fredricton
• USA - Drexel University
• USA - New Mexico State University
• USA – State University New York, Albany
• USA - State University New York, Brockport
• USA - State University New York, Buffalo State
• USA - University of Massachusetts - Boston
• UK - University of Leeds
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
WHERE CAN YOU GO - ASIA?
• China
• Hong Kong
• India
• Japan
• Kazakhstan
• Korea
• Singapore
• Taiwan
• Thailand
• Vietnam
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
WHERE CAN YOU GO – EUROPE?
• Austria
• Belgium
• Czech Republic
• Estonia
• Finland
• France
• Germany
• Greece
• Hungary
• Iceland
• Italy
• Latvia
• Lithuania
• Netherlands
• Norway
• Poland
• Portugal
• Slovenia
• Spain
• Sweden
• Turkey
• UK
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
WHERE CAN YOU GO – OVERSEAS?
North America:
• Canada
• USA
• Mexico
South America
• Brazil
• Chile
• Peru
Oceania:
• Australia
• New Zealand
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
DISCOUNTED FEE PAYING AGREEMENTS –ALTERNATIVE TO PRIVATE AGENTS
• Discounted fee paying agreements:
Unlike if you choose to study abroad as a Freemover through a private agent, students
applying for a fee paying exchange position through Aarhus BSS will get a discount on
tuition fees (10 to 15%) and are also eligible for the Aarhus BSS Travel Grant.
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
WHERE EXACTLY CAN YOU GO?
List available on your Study Portal under Study Abroad > Destinations > Available positions
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
HOW TO CHOOSE?
• Close to Denmark or far away?
• Ranking and reputation?
• Family/personal relations?
• Budget?
• Interesting courses?
• You may choose as many universities as you want.
• BUT please remember: If you cancel your exchange the position cannot be offered to
other students, and will be lost. Show consideration for your fellow students!
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
WHO CAN APPLY FOR EXCHANGE?
Allocation by Aarhus BSS
• You must be a full time student at AU
• You must be an active student
• You must be able to transfer 20 ECTS or 30 ECTS
FYI:
If you are only able to transfer 20 ECTS (e.g. Oregon State University or Pompeu Fabre):
• Summer University (prior to or after the stay)
• Extra Course(s) the following semester
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
SPECIAL INFORMATION FOR: CAND.MERC.JUR STUDENTS
30 ECTS electives during study abroad: 10 ECTS Law + 10 ECTS Business + 10 ECTS Law or Business
Apply for either:
1) Law agreements: 20+ ECTS credits within law
2) Business agreements: 20+ ECTS within business + maybe 10 ECTS credits within law
You cannot apply for both law agreements and business agreements. If you combine universities you
will be allocated a position based on the type of agreement (law or business), you have chosen as
your first priority.
Further info: See list on Study Portal + info in AU GO
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
BAMMC-STUDENTS INTENDING TO APPLY FOR ADMISSION TO CAND.MERC
• In addition to the mandatory courses, which are part of your bachelor’s degree
programme, you must also pass 30 ECTS within specific subject areas.
• It is not possible to have courses taken abroad pre-approved for admission to
Cand.merc. programmes.
• Students should contact the student counsellors for further information about admission
to Cand.merc. programmes.
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
APPLY FOR EXCHANGE
Step 1: Application to Aarhus University
• Deadline: midnight December 1, 2017
• Application form: https://bss.augo.au.dk/ (from November 1)
Response to application: around January 18, 2018 (via email)
Step 2: Application to host university
• Deadline: between February and June
• Application form: paper or online
• More information at: After allocation meeting in February
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
https://bss.augo.au.dk/
Allocation by
Aarhus BSS
Rejection
Nomination of you to the host
University by Aarhus BSS
Application to
host universityAssessment by
Host university
Rejection
(rare)
Final
Admission
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
AU GO: UNIVERSITY DATABASE
• Description of the host university
• Previously pre-approved courses
• Language requirements
• Housing information
• Host uni GPA requirement (if any)
• Other requirement /info
• Academic calender
• Former AU students evaluations
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
HOW TO APPLY – ONLINE FORM IN AU GO
• Read instructions on Study Portal and watch video at https://bss.augo.au.dk/
• Fill in application form, upload attachments and submit
• Note: After submission you cannot change your application!!!
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
AU GO APPLICATION ATTACHMENTS
• All attachments must be uploaded as a single PDF-file:
• Course Selection Form(s): Each priority needs a course selection form
(available at the Study Portal).
• Transcript of Records: Only relevant if you haven’t received any grades
from Aarhus University (e.g International Master Students)
• Joint application form: Only relevant if you and a fellow student wish to
study abroad at the same destination – allocation is based on the lowest
GPA (form available on study portal)
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
COURSE SELECTION FORM
• This is NOT an application for pre-approval of courses!
• Do not submit course descriptions.
• This is to ensure that you only apply to institutions that offer
courses which are relevant to your study programme.
• Students who can find already pre-approved courses for their
study programme in AU GO are welcome to list these courses
in the form.
• No guarantee that previously approved courses will be
offered/approved again!
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
SPECIFICALLY FOR BAC.OECON
Oecon bachelor students applying for exchange during their Master’s degree will not be able
to choose universities in the AU GO online application form (due to technical issues).
Instead students must:
1) Choose “Exchange University Master Oecon” as the only priority in the application form
2) Upload a list of priorities. Please see available positions on your Study portal > Study
Abroad > Destinations > Available positions.
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
ALLOCATION BY AU / AARHUS BSS
Criteria of Allocation:
• Allocation is based on
your GPA
• Your GPA is: All your
grades awarded by
AU
• Specific GPA
requirements by the
host university, if any,
are listed in AU GO
Quick facts about GPA/priorities
• Changes from year to year (a lot!)
• May be very high at the most popular destinations, but
even students with 2.0 can get an exchange position
• 385 students were allocated an exchange position in 2017
• 97% of students were given a Top 10 priority
• 80 % of students were given a Top 3 priority
• Average GPA 2017: 6.7
General advice: Apply for 5 to10 different universities
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
AFTER ALLOCATION
After Allocation
• You cannot be allocated a new exchange position
• You cannot swap your exchange position with your friend
2nd allocation:
• For those of you who did not receive a position or forgot to apply
• Beginning of February
• First-come first- served
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
STEP 2: APPLICATION TO HOST UNIVERSITY
• You will be informed about the application procedure to the host university by email
from Aarhus BSS or directly from your host university.
• Attachments: Follow the instructions in the email and check your study portal:
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
FINANCE YOUR STUDY ABROAD
Very different depending on destination – find examples on your Study Portal:
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
FINANCE YOUR STUDY ABROAD - GRANTS
Erasmus grant:
• Size varies from year to
year and depends of
destination
• App. 200-250 EUR pr.
month
• Granted to all students
going through an
Erasmus agreement
(See AU GO)
BSS Travel grant:
• Only for students going
on a non-Erasmus AU
partner agreement and
for freemovers who do
not receive
”Udlandsstipendium”
• 25 ECTS: 5000 DKK
• 30 ECTS: 10.000 DKK
• Only after credit transfer
Private grants:
• Resources listed on
Study Portal: Study
abroad > Funding >
Private grants.
• No assistance offered
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
HOUSING
• Some universities offer housing guarentee
• Some universities offer housing service
• Can be on campus or off campus
• Check AU GO for more information about housing + student evaluations
• It is also possible to sublet your own apartment during your study abroad (check the
International Centre’s website:
http://www.au.dk/en/internationalcentre/auhousing/sublet-to-student-or-staff/)
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
PRE-APPROVAL OF COURSES
• Not due until after you have been allocated a position.
• Find information about application procedure on your Study portal > Study abroad >
Courses abroad > Pre-approval
• More information at After Allocation Meeting.
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
OVERVIEW…
1. You apply from November 1 to midnight December 1
2. You receive an answer in mid January
3. You are nominated to the host institution
4. You receive information about the application procdure to the host university
5. You apply for admission (including visa/residence permit if relevant and housing)
6. You apply for a pre-approval from the Study Board
7. You are admitted by the host university
8. Off you go on your study abroad adventure
9. When you return: Complete evaluation + Apply for credit transfer + Apply for BSS Travel Grant
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
CONTACT INFORMATION
• Questions before allocation: [email protected]
• After allocation your contact person will be an International Coordinator from Aarhus
BSS or from the International Centre ([email protected])
• You will receive an email with contact information on your international coordinator
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
INTERNATIONAL COORDINATORS, AARHUS BSS
Katrine
Rosenbeck
871 53012
Contact information:
Before allocation:
Bss.international@au.
dk
After allocation:
USA, Canada,
Australia, New
Zealand
Nina
Jørgensen
871 52493
Contact information:
Before allocation:
Bss.international@au.
dk
After allocation:
Europe, Latin America,
Mexico
Anne Møller
Jeppesen
871 52529
Contact information:
Before allocation:
On maternity leave
After allocation:
Asia, UK, Ireland
STUDY ABROAD FAIR
31 OCTOBER 2017 AARHUS BSS INTERNATIONAL
NOW: STUDY FAIR
• Look in the promotional material – you are
allowed to bring it home by the end of the
night
• Find us and ask us + feel free to look at the
lists but put them back in the correct blue
folder please
• Meet both current incoming students and
former outgoing students - they will be more
than happy to help you with your questions.