-
Regional Office, Medical Division, GB Block, Salt Lake City,
Sector-III, Kolkata-700097
Website: www.esicwestbengal.org; E-Mail: ssmc-
[email protected]
No. 41-A-12/16/1/RECT/ESI-PGIMSR/SSMC/2016 Dated :
27/06/2019
Sub: Invitation to E Tender for providing (1) trained and
qualified Lab.Technician & O.T. Technician and (2) Lab
Attendant through agency and instructions to the tenderers.
(NOTE: The envelope containing the tender as well as subsequent
communications should be addressed and delivered to The A.C &
R.D, WB & Sikkim, ESIC, GB Block, Salt Lake City, Sector-III,
Kolkata-700097, West Bengal. All communications must be addressed
to the officer named above by title only and not by name.)
The Additional Commissioner & Regional Director, ESIC
Kolkata invites E-tender from eligible Agencies / Contractors
for “Services of (1) trained and qualified Lab.Technicians and
O.T. Technicians and (2) The Lab Attendent
through agency for ESI PGIMSR, Manicktala, Kolkata”.
Specifications detailed in the schedule attached. The Tender
application Form containing (1) Terms and conditions of contract
(2) Application for provision of Contractual Staffs (3)
Tender application form (4) Proforma for quoting rates are
respectively attached in Annexure – I,II,III,IV. The Additional
Commissioner & Regional Director reserves the right to
reject any or all the tenders without assigning any reason
thereof.
The bidder has to submit a declaration under his signature and
seal stating to complete the work as per tender condition and
specification within the prescribed time limit.
Bidders are requested that, before quoting their rates tender
form may please be read out thoroughly (line by line),
otherwise purchaser will be held responsible for any
error/oversight. The agency should make a detail study of existing
lift
shaft and well and suggest details of the interfacing Civil and
Electrical work, which are essential to be carried out by ESIC
prior to installation of the Lifts.
The form is a standard Form of Tender. Certain clause / clauses
may not be applicable in some cases. So, Bidders are
requested to ignore such clause / clauses, which are not
applicable in the instant case.
Tender documents is also available for viewing on the 'tenders'
link of the website Employees' State Insurance Corporation
i.e.www.ESIC.nic.in, &
https://eprocure.gov.in/eprocure/app.
The interested bidders should upload duly filled up tender form
and their bids along with scanned copies of all the relevant
certificates, documents, etc. in support of their technical &
price bids – all duly signed – on the
https://ESICtenders.eproc.in latest by 17.07.2019 upto 13:00
Hours. The successful Bidder (After Confirmation as L1 Bidder) only
shall have to submit Earnest Money Deposit (EMD) @ 2% of the
Estimated Value in the form of Demand
Draft drawn in favour of “ESIC FUND A/c No. 1”, payable at
Kolkata by hand or by post at Regional Office within 7 days after
confirmation.
-
Eligibility :
All bidders are requested to follow the checklist at the time of
submission of tender documents and must be enclosed self
attested
photocopy of under mentioned serial no. (i) to (vii).
(i)Tender documents must be signed all pages and total no of
pages in tender documents should be numbered serially.
(ii) Work completion certificate/credential.
(iii)Valid trade license.
(iV) Valid Electrical/ Lift contractor license.
(v) ESIC & PF Registration Certificate.
(vi)ESIC & PF current challan copy.
(vii)Audited Balance Sheet of Last 3 Years.
Agencies having sufficient credential in any Govt. / PSU Sector
/ Semi Govt. / Autonomous body /
Statutory body of India for undertaking similar nature of
electrical job within last 3 years are eligible to apply. Agencies
are requested to
attach their respective credential certificate also with the
tender paper at the time of dropping the tender paper.
i) One similar work of value not less than 80% of the value of
work to be executed or Two similar works of value not less
than 50% of the value of work to be executed for each job within
last three years.
Acceptance of Tender :
The Corporation reserves the right to change the scope of work
and reject any or all tenders without assigning any reason thereof.
The Corporation is also not bound to accept the lowest bidder.
Successful bidder has to execute the work himself. He will not be
allowed to
sub-let the work to any other agency.
Bidder are advised to follow other terms and conditions
furnished in the enclosure carefully before making any entry or
quoting rates. Any change/rectification of offered rates will not
be considered afterwards. Agency should upload clear scan copies of
relevant documents.
Addl. Director & Regional Director ESIC, Plot No.-6,
Block-GB, Sector-III, Salt Lake, Kolkata –700097 does not pledge
himself to accept the lowest or any tender and reserve to himself
the right of accepting the whole or any part of the tender.
Acceptance by the purchaser shall be communicated in due course.
You are requested that the instructions contained in the said
communication should be acted upon immediately /as asked
for.
Sl.
No.
Particulars Date & Time
1 Date of uploading of N.I.T. & other Documents
(Publishing Date)
27.06.2019
2 Documents download/sell start date 27.06.2019 4:00 P.M.
3 Documents download/sell end date 17.07.2019 1:00 P.M
4 Bid submission start date 27.06.2019 4:00 P.M.
5 Bid Submission closing 17.07.2019 1:00 P.M.
6 Technical Bid opening date 18.07.2019 3:00 P.M
7 Financial Bid opening date To be notified later
8 Bid Security/EMD(Demand Draft in favour of ESI
Fund A/c No.1 payable at Kolkata)
Rs.3,00,000/-
9 Performance Security/ Security Deposit (To be
submitted by successful bidder at the time of
agreement)
10% of Bill Value
P.T.O.
-
-2-
In the event of the space on the schedule form being
insufficient for the required purpose, additional pages may be
added. Each
such additional page must be numbered consecutively, bear the
Tender Number and be fully signed by you. In such cases, reference
to the additional pages must be made in the Tender Form.
The Addl. Commissioner & Regional Director,WB & Sikkim,
ESI Corporation, does not pledge himself to accept the lowest or
any
tender and reserves to himself the right of accepting the whole
or any part of the tender or portion of the quantity offered and
you shall supply the same / execute the work at the rate quoted by
you. You are at liberty to tender for the whole or any part.
THE FIRM ARE REQUESTED TO FOLLOW THE CHECK LIST AT THE TIME OF
SUBMISSION OF TENDER DOCUMENTWITHOUT
WHICH THE OFFER IS LIABLE TO BE CANCELLED.
CHECK LIST
1 Bid Processing Fee Submitted [Yes/No]
2
Online submission of E-Tender on www.ESIC.nic.in, &
https://eprocure.gov.in/eprocure/app Submitted [Yes/No]
3 Earnest Money Deposit by Demand Draft only Submitted
[Yes/No]
4 Original Tender document must be signed all pages Submitted
[Yes/No]
5 Valid Trade Licence Submitted [Yes/No]
6 PAN/TAN other statutory documents Submitted [Yes/No]
7 Labour Licence Submitted [Yes/No]
8
ESI & EPF Registration Certificate for current year as well
as for last 5
(Five years) Submitted [Yes/No]
9 The tenderer should have minimum 5 (Five) years experience (as
on Submitted [Yes/No]
31.03.2019) for supply of Manpower, out of which 2 (Two)
years
experience should be in the field of supply of Para-medical
manpower and must
submit valid certificate in this regard, along with the
tender
10 Audited Balance Sheet of last three financial years i.e.
2016-17, 2017-18 & 2018-19 Submitted [Yes/No]
11. Audited income and Expenditure statement of last three
financial years Submitted [Yes/No]
i.e. . 2016-17, 2017-18 & 2018-19.
12.
Audited Profit and Loss Account of last three financial years
i.e. . 2016-17, 2017-18
& 2018-19. Submitted [Yes/No]
13. Service Tax Registration Certificate/ GST Registration
Certificate Submitted [Yes/No]
14. Registration Certificate of Firm/Agency/Organization
Submitted [Yes/No]
15. PAN No. Submitted [Yes/No]
16. Copy of latest ESI contribution deposit challan Submitted
[Yes/No]
17. Copy of latest EPF contribution deposit challan Submitted
[Yes/No]
18. DVAT Registration Submitted [Yes/No]
19. Whether pages of bid documents numbered Submitted
[Yes/No]
20. Total Numbers pages of documents submitted mentioned in
Annx-IV Submitted [Yes/No]
21 Email id mentioned at Annexure-III [Yes/No]
Yours faithfully,
A.C & Regional Director
Enclosures: Annexure – I (Instructions for E-Tendering and
General Tender Terms & Conditions) Annexure – II (Special
Tender Terms & Conditions) Annexure – III (Tender Application
Form)
Annexure – IV (Schedule Of Work /Proforma for quoting rates/
Specifications for PROVIDING qualified manpower
through agency.
-
Annexure-I
No. 41-A-12/16/1/RECT/ESI-PGIMSR/SSMC/2016 Dated :
27/06/2019
Instructions for Online Bid Submission
The bidders are required to submit soft copies of their bids
electronically on the CPP Portal, using
valid Digital Signature Certificates. The instructions given
below are meant to assist the bidders in
registering on the CPP Portal, prepare their bids in accordance
with the requirements and submitting
their bids online on the CPP Portal.
More information useful for submitting online bids on the CPP
Portal may be obtained at:
https://eprocure.gov.in/eprocure/app.
REGISTRATION
1. Bidders are required to enroll on the e-Procurement module of
the Central Public Procurement
Portal (URL:https://eprocure.gov.in/eprocure/app) by clicking on
the link “Online bidder Enrollment”
on the CPP Portal which is free of charge.
2. As part of the enrolment process, the bidders will be
required to choose a unique username and
assign a password for their accounts.
3. Bidders are advised to register their valid email address and
mobile numbers as part of the
registration process. These would be used for any communication
from the CPP Portal.
4. Upon enrolment, the bidders will be required to register
their valid Digital Signature Certificate
(Class III Certificates with signing key usage) issued by any
Certifying Authority recognized by CCA
India (e.g. Sify / TCS / nCode / eMudra etc.), with their
profile.
5. Only one valid DSC should be registered by a bidder. Please
note that the bidders are responsible to
ensure that they do not lend their DSC’s to others which may
lead to misuse.
6. Bidder then logs in to the site through the secured log-in by
entering their user ID / password and
the password of the DSC / e-Token.
SEARCHING FOR TENDER DOCUMENTS
• There are various search options built in the CPP Portal, to
facilitate bidders to search active tenders by several parameters.
These parameters could include Tender ID, Organization Name,
Location,
Date, Value, etc. There is also an option of advanced search for
tenders, wherein the bidders may
combine a number of search parameters such as Organization Name,
Form of Contract, Location,
Date, Other keywords etc. to search for a tender published on
the CPP Portal.
Regional Office, ESI Corporation, GB Block, Salt Lake City,
Sector-III, Kolkata-700097
Website: www.esicwestbengal.org; E-Mail: ssmc-
[email protected]
-
• Once the bidders have selected the tenders they are interested
in, they may download the required documents/ tender schedules.
These tenders can be moved to the respective ‘My Tenders’
folder.
This would enable the CPP Portal to intimate the bidders through
SMS / email in case there is any
corrigendum issued to the tender document.
• The bidder should make a note of the unique Tender ID assigned
to each tender, in case they want to obtain any clarification /
help from the Helpdesk.
PREPARATION OF BIDS
1. Bidder should take into account any corrigendum published on
the tender document before
submitting their bids.
2. Please go through the tender advertisement and the tender
document carefully to understand
the documents required to be submitted as part of the bid.
Please note the number of covers in
which the bid documents have to be submitted, the number of
documents – including the names
and content of each of the document that need to be submitted.
Any deviations from these may
lead to rejection of the bid.
3. Bidder, in advance, should get ready the bid documents to be
submitted as indicated in the
tender document / schedule and generally, they can be in PDF /
XLS
4. / RAR / DWF/JPG formats. Bid documents may be scanned with
100 dpi with black and white
option which helps in reducing size of the scanned document.
5. To avoid the time and effort required in uploading the same
set of standard documents which
are required to be submitted as a part of every bid, a provision
of uploading such standard
documents (e.g. PAN card copy, annual reports, auditor
certificates etc.) has been provided to the
bidders. Bidders can use “My Space” or ‘’Other Important
Documents’’ area available to them to
upload such documents. These documents may be directly submitted
from the “My Space” area
while submitting a bid, and need not be uploaded again and
again. This will lead to a reduction in the
time required for bid submission process.
SUBMISSION OF BIDS
• Bidder should log into the site well in advance for bid
submission so that they can upload the bid in time i.e. on or
before the bid submission time. Bidder will be responsible for any
delay due to other issues.
• The bidder has to digitally sign and upload the required bid
documents one by one as indicated in the tender document.
• Bidder has to select the payment option as “offline” to pay
the tender fee / EMD as applicable and enter details of the
instrument / scan copy.
• Bidder should prepare the EMD as per the instructions
specified in the tender document. The details of the DD/any other
accepted instrument, physically sent, should tally with the details
available in the
scanned copy and the data entered during bid submission time.
Otherwise the uploaded bid will be
rejected.
-
• Bidders are requested to note that they should necessarily
submit their financial bids in the format provided and no other
format is acceptable. If the price bid has been given as a standard
BOQ format
with the tender document, then the same is to be downloaded and
to be filled by all the bidders.
Bidders are required to download the BoQ file, open it and
complete the white colored (unprotected)
cells with their respective financial quotes and other details
(such as name of the bidder). No other
cells should be changed. Once the details have been completed,
the bidder should save it and submit it
online, without changing the filename. If the BoQ file is found
to be modified by the bidder, the bid will
be rejected.
• The server time (which is displayed on the bidders’ dashboard)
will be considered as the standard time for referencing the
deadlines for submission of the bids by the bidders, opening of
bids etc. The bidders
should follow this time during bid submission.
• All the documents being submitted by the bidders would be
encrypted using PKI encryption techniques to ensure the secrecy of
the data. The data entered cannot be viewed by unauthorized persons
until
the time of bid opening. The confidentiality of the bids is
maintained using the secured Socket Layer
128 bit encryption technology. Data storage encryption of
sensitive fields is done. Any bid document
that is uploaded to the server is subjected to symmetric
encryption using a system generated
symmetric key. Further this key is subjected to asymmetric
encryption using buyers/bid opener’s public
keys. Overall, the uploaded tender documents become readable
only after the tender opening by the
authorized bid openers.
• The uploaded tender documents become readable only after the
tender opening by the authorized bid openers.
• Upon the successful and timely submission of bids (i.e. after
Clicking “Freeze Bid Submission” in the portal), the portal will
give a successful bid submission message & a bid summary will
be displayed with
the bid no. and the date & time of submission of the bid
with all other relevant details.
• The bid summary has to be printed and kept as an
acknowledgement of the submission of the bid. This acknowledgement
may be used as an entry pass for any bid opening meetings.
ASSISTANCE TO BIDDERS
Any queries relating to the process of online bid submission or
queries relating to CPP Portal in
general may be directed to the 24x7 CPP Portal Helpdesk. The
contact number for the helpdesk is
1800 233 7315. Foreign bidder can get help at +91-79-40007451 to
460.
-
GENERAL TERMS AND CONDITIONS FOR TENDER
INSTRUCTIONS
1. PREPARATION OF TENDER:
a. The Tender form containing the Terms and Conditions (General
and Special) and the Schedule should be returned in original after
filling up the form and duly signing in full on each page with
stamp, whether you are quoting for any item or not. If any item in
the schedule is not being tendered for, the corresponding space
against the item should be defaced by writing “not quoting”.
b. In the event of the space on the schedule form being
insufficient for the required purpose, additional pages may be
added. Each such additional page must be numbered consecutively,
bear the Tender Number and be duly signed and stamped by you. In
such cases, reference to the additional pages must be made in the
Tender Form.
c. If any modification of the schedule is considered necessary,
you should communicate the same by means of separate letter sent
with the Tender.
d. The Tenderer shall give full assistance and information as
may be required in connection with the contract to the AC & RD
or any other officer nominated by him to inspect the premises of
the tenderer at all reasonable times.
2. SIGNING OF TENDER:
a) The tender is liable to be rejected if complete information
is not given therein or if the particulars and date (if any) asked
for in the tender are not duly & fully filled in. Particular
attention may be given to the dates of delivery, places of delivery
and also to the particulars referred to in the conditions of
contract so as to comply with them.
b) Individuals signing tender or other documents connected with
the contract must specify: i) Whether signing as a ‘Sole
Proprietor’ of the firm or his Attorney? ii) Whether signing as a
‘Registered Active Partner’ of the firm or his Attorney? iii)
Whether signing for the firm ‘Per Procreation’?
In the case of companies and firms registered under the Indian
Partnership Act, the capacity in which signing e.g.
Secretary, Manager, and Partner etc. or their attorney and
produce copy of documents, empowering him to do so, if called upon
to do so.
NOTE: In case of unregistered firms, all the members or all
Attorneys duly authorized by all of them or the Manager of the firm
should sign the tender and subsequent documents.
3. DELIVERY OF TENDER:
The original copy of tender (Annexure – I to annexure - IV),
duly completed and signed on each page, should be submitted,
enclosed in a double cover. The outer as well as the inner covers
should be sealed and addressed to the A.C & Regional Director).
At the top of the inner and outer cover, the following words should
be written in block letters. “E-Tender for services of (1) trained
and qualified Lab Technician/OT Technician and (2) Lab Attendant
through agency for ESI-PGIMSR, Manicktala”.
The right to ignore / reject any tender, which fails to comply
with the above instructions, is reserved. All outstation tenders
should be sent by Registered Post. Only one tender should be
included in one cover. 4. LATEST HOUR FOR RECEIPT OF THE
TENDER:
Your tender must reach this office not later than the date and
time notified in the Tender Notice stated in the schedule of
tender. Any tender received after that shall be rejected. In the
event of the stipulated date of opening of the tender being
declared a closed holiday for Govt. Offices, the date of opening of
the tender(s) will be the next working day. 5. PERIOD FOR WHICH THE
OFFER WILL REMAIN OPEN:
i) All tenders should remain valid for acceptance for a period
of twelve months from the date of opening of the
tender or for such period as stated in Special Terms &
Conditions. ii) The contract / tender, if awarded, shall be valid
initially for one year from the date of award of Contract
-
or till regular recruitment process is completed, whichever is
earlier subject to continuous satisfactory performance and on
failure on this aspect by the contractor, the Competent Authority
will reserve the right to terminate the contract.
iii) Quotations qualified by such vague and indefinite
expressions such as ‘subject to immediate acceptance’; ‘subject to
prior sale’ etc. will not be considered.
6. OPENING OF TENDER:
The tender shall be opened on the date and time mentioned here
in the document. All tenderers and/or their representatives, if
they should desire, may be present at the opening of the tender at
the date and time as specified in the schedule. 7. PRICES:
ii) Prices quoted must be meaningful and measurable in the
context. iii) The prices quoted must be per unit shown in the
schedule inclusive of all packaging and delivery charges
wherever applicable. Refunds on account of returnable package
(if any) are to be separately specified. Price & Fund must be
clearly shown in figures and words in Indian Currency.
iv) Tenderers should clearly specify whether prices quoted are
inclusive of Service Tax/ VAT / duties / statutory charges or such
charges as extra. Where no specific mention is made to Service tax
/ VAT/ or other duties, prices quoted shall be deemed to be
inclusive of such taxes / charges.
8. SUPPLY OF MAN POWER
a) The delivery of the stores / execution of work / providing
the services etc. are required within a period as specified and as
the place mentioned therein.
b) The tenderer shall deliver the stores/ execute the work at
the destination / space defined to the consignee / authority in
good order (of which the AC & RD, WB & Sikkim shall be the
sole judge) within the limits of the time as deemed reasonable and
specify in such quantities/qualities as may be ordered by him from
time to time.
c) Time for and date of delivery: The essence of contract: - The
time for and the date of delivery of the stores / date of execution
of work as stipulated in the schedule shall be deemed to be the
essence of contract and delivery / execution must be completed not
later than the date(s) specified.
The A.C & Regional Director may allow additional time under
special circumstances such as strikes, lockouts, fire accidents,
riots etc.
9. OTHER TERMS A. Responsibility for executing Contract: The
contractor is to be entirely responsible for the execution of
the
contract in all respects in accordance with the terms and
conditions as specified in the acceptance of tender. B. The
contractor shall not sublet transfer or assign the contract to any
part thereof without the written permission of
the AC & RD, WB & Sikkim In the event be entitled to
place the contract elsewhere on the contractors account at his risk
and the contractor shall be liable for any loss or damage, which
the AC & RD, ESIC Kolkata may sustain in consequence or arising
out of such replacing of the contract.
C. Earnest Money: The tenderer shall have to deposit Rs.
3,00,000 /- for tender as earnest money with their tender, failing
which the tender is liable to be rejected. The earnest money is to
be paid by Demand Draft drawn in favour of “ESIC Fund”, payable at
Kolkata. NO CHEQUES WILL BE ACCEPTED. In the event of the
withdrawal / revocation of tenders before the date specified for
acceptance, the earnest money shall stands forfeited. In the event
of acceptance of the tender the earnest money may be adjusted
towards the amount of security required to be deposited by the
contractor in terms of Clause mentioned below, the earnest money
will however, be returned without interest to the tenderer whose
tender is not accepted.
D. Security Deposit: On acceptance of the tender, within the
period specified by the AC & RD, the contractor shall deposit
as security a sum equivalent to 10% of bill value The competent
authority shall be entitled to forfeit the Security Deposit or any
part thereof without prejudice to any other remedies provided in
the contract or available under the law. The security shall be in
the form of Demand Drafts payable at Kolkata in favour of “ESI Fund
A/c. No. 1”. a) If the contractor fails in fulfilling
above-mentioned terms and conditions, such failure will constitute
a breach of the contract and the
AC & RD shall be entitled to make other arrangements at the
risk and expense of the contractor. b) On due performance and
completion of the contract in all respects, the Security Deposit
will be refunded without
any interest on presentation of an absolute ‘No Demand
Certificate’ in the prescribed form and upon return in good
condition of any specifications, samples or other property
belonging to the purchaser, which may have been issued to the
contractor.
-
E. Recovery of sums due: Whenever any claim for the payment of a
sum of money arises out of or under this contract against the
contractor the purchaser shall be entitled to recover of such sum
by appropriating, in part or whole the security/earnest money
deposited by the contractor, when the balance or the total sum to
be recoverable, as the case may be shall be deducted from any sum
then due or which at any time thereafter may become due to
recoverable under this or any other contract with the purchaser.
Should this sum not be sufficient to cover the full amount
recoverable, the contractor shall pay to the purchaser on demand
the remaining balance due.
F. Insolvency and breach of contract: The AC & RD, WB &
Sikkim may at any time by notice in writing summarily terminate the
contract without compensation to the contractor in any of the
following events, that is to say:-
i) If the contractor being at individual or if firm, any partner
in the contractor’s firm, shall at any time be adjudged insolvent
or shall have a receiving order or orders for administration of his
estate made against him or shall take any proceedings for
liquidation or composition under any insolvency not for the time
being in force or shall make any convenience or assignment of his
efforts or enter into any arrangements or composition with his
creditors or suspend payment of if the firm be dissolved under
partnership act, or
ii) If the contractor being a company shall pass a resolution or
the court shall make an order for the liquidation of the affairs or
a receiver of Manager on behalf of the debenture holder shall be
appointed or circumstances shall have arisen which entitled the
court or debenture holders to appoint a receiver or Manager.
iii) If the contract commits any breach of this contract not
herein specifically proved for: Provided always that such
determination shall not prejudice any right of action or remedy
which shall have accrued or shall accrue thereafter to the
purchaser and provided also that the contractor shall be liable to
pay the purchaser for any extra expenditure, he is thereby put to
but shall not be entitled to any gain on repurchased.
G. Arbitration: In the event of any dispute or difference
arising out of the terms and conditions laid down in this tender,
the same shall be referred to Arbitrator appointed by the AC &
RD.. The procedure of the Arbitration will be governed by the
provisions Arbitration Act 1940 (as amended as rules framed there
under).
H. Document: The tenderer should have a valid Trade licence, PAN
/ TAN / other statutory document as applicable and produce attested
copies of such certificates along with the tender papers, failing
which the tender shall liable to be rejected.
I. Right to accept / reject: The competent authority reserves
the right to accept or reject any or all tender without assigning
any reason whatsoever. Also, the competent authority reserves the
right to award any or part or full
contract to any successful agency at its discretion and this
will be binding on the tenderer.
J. Assistance to contractor: The contractor shall not be
entitled to assistance either, in the procurement of raw materials
required for the fulfilment of the contract or in the securing of
transport facilities.
K. The tenderer should have a permanent place of business in
Kolkata and the complete Postal Address,
Telephone / Mobile / Fax / E-mail address, etc. should be
provided, while submitting the completed tender form.
L. The rates once accepted by the hospital shall remain
unaltered throughout the period of contract, including any extended
period.
M. In case of failure to comply with the provisions of the terms
and conditions mentioned, by the agency that has been awarded the
contract, the competent authority reserves the right to award the
contract to the next higher tenderer or outside agency and the
difference of price will be recovered from the defaulter agency who
has been awarded the initial contract and this will be binding on
the tenderer.
N. The form is a Standard Form of Tender. Certain clause
/clauses may not be applicable in some cases. So, Tenderers are
requested to ignore such clause /clauses, which are not applicable
in the instant cases.
O. SSMC does not pledge himself to accept the lowest or any
tender and reserve to himself the right of accepting the whole or
any part of the tender or portion of the quantity offered and you
shall supply the same / execute the work at the rate quoted by you.
You are at liberty to tender for the whole or any part.
P. The tenderer shall quote the rates in respect of jobs /
services described above in various paras and shall fill “Annexure
– III & IV” appended herewith.
Q. Failure and Termination: If the contractor fails to supply
manpower thereof within the period prescribed for such supply in
the contract or any time liquidation the contract before the expiry
of such period, the AC & RD, WB & Sikkim may without
prejudice to his right to recover damages/penalty for breach of the
contract, be entitled at his option.
A. To recover from the contractor as agreed liquidated damages,
and by way of penalty a sum equivalent to 2% of the price of
contract which the contractor has failed to supply within the
period fixed for delivery for the schedule for each month or part
of the month during which the delivery of manpower may be in
arrears, where delivery thereof is accepted after expiry of the
aforesaid period, or
B. To supply elsewhere, without notice to the contractor, on his
account and at the risk of the contractor, the supply of manpower
of similar description (where supply of manpower exactly complying
with the
-
particulars are not in the opinion of the AC & RD readily
procurable such opinion being final). Without canceling the
delivery in respect of the consignments not yet due for delivery,
or
C. To cancel the contract or a portion thereof, and if so
decided to supply or authorise to supply of manpower so delivered
or other of a similar description (where supply of manpower exactly
complying with the particulars are not, in the opinion of the AC
& RD readily procurable, such opinion being final) at the risk
and cost of the contractor.
R. Payment Procedure:
(i) Workers engaged through contractor must receive their
entitled wages on the last day of the month.
(ii) Payment to such workers must be made by the contractor
through Bank Account. Under no circumstances payments will be made
in cash/cheque. To ensure this, contractor will get a bank account
opened for every engaged worker.
(iii) In order to ensure that such workers get their entitled
wages on the last working day of the month, the
following schedule will be adhered to:- 1. Monthly Bill cycle
will be from 24th day of the previous month to 23rd day of the
current month. The payment
to contractor will be made exclusively in shape of ECS/RTGS. The
contractor is required to submit the necessary mandate form duly
filled in. No cheque payment will be made as per policy of the
corporation.
2. Monthly Bill as per above cycle, will be submitted by the
contractor on 26th of the current month. (iv) The contractor must
ensure that entitled wages of the workers are credited to their
bank account on the last working day of the month. Contractor will
not be given any relaxation in this matter. (v) While submitting
the bill for the next month, the contractor must file a certificate
certifying the following:-
1. Wages of workers were credited to their bank accounts on
(date)
2. ESI contribution relating to workers amounting to Rs. was
deposited on (date) (copy of the challan
enclosed)
3. EPF contribution relating to workers amounting to Rs. was
deposited on (date) (copy of the challan enclosed)
4. He is complying with all Statutory Labour Laws including
Minimum Wage .
(vi) The contractor shall submit the bill in accordance with the
above time schedule. In case, he fails to submit the bill by 26th
of the month, even then he has to make the payment to the workers
on the last working day.
S. The payment to the contractor will be made mandetorly by
electronic mode such as RTGS/NEFT etc. The contractor is instructed
to supply the following information along with the tender. (i) Name
of the Bank (ii) Name of the branch (iii) Account Number (iv) IFSC
Code (v) MICR Number
A.C & Regional Director
-
Annexure-II
No. 41-A-12/16/1/RECT/ESI-PGIMSR/SSMC/2016 Dated: 27/06/2019
(A) The following special terms and conditions shall apply for
“Services of trained and qualified Lab.Technicians and O.T.
Technicians through agency for ESI PGIMSR, Manicktala, Kolkata”
1. The tenderer should have been registered with ESIC/EPFO for a
period of five years as specified in Point No. 8 of the Check
List.
2. The General Terms & Conditions for supply of materials or
manpower services to the ESIC including Law of Contract and Law of
Agency will be
applicable.
3. The tenderer should have a permanent place of business in
Kolkata and the complete Postal Address, telephone / Mobile / Fax /
E-mail address,
etc. while submitting the completed tender form.
4. The tenderer should have minimum 5 (Five) years experience
(as on 31.03.2019) for supply of Manpower, out of which 2 (Two)
years
experience should be in the field of supply of Para-medical
manpower.
5. The Tenderer must have an annual turnover of Rs. 50 Lakh
(Rupees Fifty lakh ) from manpower supply service during the last
three years.
6. The tenderer should have undertaken any one of the following
work during the last three years:-
a. One work of manpower supply not less than 80% of the work
value to be executed.
b. Two works of manpower supply not less than 50% of the work
value to be executed.
c. Three works of manpower supply not less than 40% of the work
value to be executed.
7. The tenderer is to submit “Satisfactory Work Completion
Certificate” in support of their contention of having completed
anyone of the
aforesaid works failing which the information furnished
regarding the completion of work is liable to be treated as
invalid.
8. The tenderer must be registered with the statutory authority
viz. ESI, EPF, Income Tax, GST and should have a valid labour
licence for supply of
manpower as mentioned in the tender document. Copies of the
following documents should be submitted along with the tender:
(i) Audited Balance Sheet of last three financial years i.e. .
2016-17, 2017-18 & 2018-19.
(ii) Audited Income and Expenditure statement of last three
financial years i.e. . 2016-17, 2017-18 & 2018-19.
(iii) Audited Profit and Loss Account of last three financial
years i.e. . 2016-17, 2017-18 & 2018-19.
(iv) Service Tax registration Certificate/GST registration
certificate
(v) Registration Certificate of Firm/Agency/organization
(vi) PAN No.
(vii) ESI Registration
(viii) EPF Registration
(ix) DVAT Registration
In addition, antecedents of the manpower to be engaged, such as
3 Passport Size photographs, details of qualification along with
proof,
experience certificate etc. need to be submitted on demand at
the time of award of the contract. The agency shall be fully
responsible for
ensuring the correctness of the documents submitted by the
persons for engagement against various posts.
9. The contractor shall deploy only such workers as are
physically and mentally fit and a certificate to that effect should
be
enclosed with the bio-data of the worker.
10. Services of the personnel in the above categories shall be
required round the clock for manning various services in
ESI-PGIMSR, Manicktala as
decided by the Dean.
11. The tender application form and related documents along with
the Earnest Money is to be submitted in a sealed cover as stated in
the general
Terms & Condition (Annexure- I) and it shall be dropped in
the Tender Box kept for the purpose in the Regional Office,
Kolkata-97 during the date
and time specified in this document or it is to be sent by
Registered post within due date & time of submission of tender
documents. The tenders
will be opened on the date and time specified above in presence
of tenderer / their authorised persons, who may choose to be
present.
12. The Competent Authority reserves the right to accept or
reject any or all tenders without assigning any reason
whatsoever.
13. The agency will be responsible for complying with payment of
minimum wages (either state or central whichever is higher) and
other benefits including prescribed number of duty hours / leave
/ holidays, etc. to its employees deployed in the hospital, as
per Labour Laws in force from time to time. The agency will be
responsible to comply with all labour legislations including
social
Regional Office GB Block, Salt Lake City, Sector-III,
Kolkata-700097
Website: www.esicwestbengal.org; E-Mail: ssmc-
[email protected]
-
security, service tax wherever applicable and such other
statutory orders by Government / Municipality which may be in
force
from time to time. The Contractor while quoting their rates
should also include minimum wage, ESI, EPF Contribution etc.
Any
rise in such dues/benefits will be entirely borne by the
contractor and the Hospital will not be involved in the issue.
14. The tenderer shall quote the rates in respect of jobs /
services described in this document and will fill in the relevant
Annexure as specified.
15. The details of contractual arrangement for different posts
category wise are furnished below
16. Period of engagement: The contract / tender, if awarded,
shall be valid initially for one year from the date of award of
Contract or till
regula recruitment process is completed, whichever is earlier
subject to continuous satisfactory performance and on failure on
this aspect
by the contractor, the Competent Authority will reserve the
right to terminate the contract.
17. Age limit, Educational Qualification, other Essential
Qualification, Experience for the specified posts is / are as
under:-
Sl. Name of the Educational & Other Qualification as on date
of Age on date of engagement
No. post engagement. ( for age relaxation see note
below)
1 Laboratory 1. Senior Secondary / 10+2 or equivalent Not
exceeding 32 years.
Technician qualification with Diploma in MLT from an
Institute
Recognized by AICTE or any other statutory body
authorized by Government for the purpose.
2. One year experience in the field of Medical Laboratory
techniques.
2 Operation Senior Secondary/10+2 with Science or equivalent Not
exceeding 27 years.
Theatre (O.T.) qualification from a recognized Board with five
years
Technician experience in O.T. of a recognized Hospital.
18. The offer of all Agencies, who satisfy all the eligibility
conditions as laid down in this tender document, will be evaluated
on the
basis of quoted service charge, for selection of the Agency.
19. The tenderer should have reserve pool of workers and in case
of absence of any worker for what so ever reason, the tenderer
should be able to
provide immediately one substitute in place of the absent
worker.
20. The tenderer should provide /identity card/ name batch to
the workers.
(i) Rates quoted by tenderer should be Per Month inclusive of
weekly off day wages/washing allowance of liveries.
(ii) Days of National Holidays with wages should be
specified.
(iii) Cost of Liveries/Chappal/Name batch/Identity Card-
Profit/Service Charge to be inclusive of in the rate quoted.
N.B. : Liveries/Name Batch/Identity Cards/Chappal to be provided
by tenderer to the employees.
21. Every person before deployment in this hospital, will have
to sign an undertaking and furnish it to the Agency. A copy of it
will be provided to this
office. Draft undertaking is mentioned below.
AC & RD( W.B & Sikkim)
(A)The following special terms and conditions shall apply for
“Services of trained and qualified Lab.Attendants through agency
for ESI PGIMSR,
Manicktala, Kolkata”
1. The tenderer should have been registered with
ESIC/EPFO/Service Tax Authority for a period of five years as
specified in Point No. 8 of the Check
List.
2 The General Terms & Conditions for supply of materials or
manpower services to the ESIC including Law of Contract and Law of
Agency will be
applicable.
3 The tenderer should have a permanent place of business in
Kolkata and the complete Postal Address, telephone / Mobile / Fax /
E-mail address,
etc. while submitting the completed tender form.
4 The tenderer should have minimum 5 (Five) years experience (as
on 31.03.2019) for supply of
Sl. No. Post Total Requirement
1 Lab. Technician 12 (Twelve)
2 O.T . Technician 8 Eight)
-
5 Manpower, out of which 2 (Two) years experience should be in
the field of supply of Para-medical manpower.
6 The Tenderer must have an annual turnover of Rs. 30 Lakh
(Rupees Fifty lakh ) from manpower supply service during the last
three years.
7 The tenderer should have undertaken any one of the following
work during the last three years:-
(ii) One work of manpower supply not less than 80% of the work
value to be executed.
(iii) Two works of manpower supply not less than 50% of the work
value to be executed.
(iv) Three works of manpower supply not less than 40% of the
work value to be executed.
8 The tenderer is to submit “Satisfactory Work Completion
Certificate” in support of their contention of having completed
anyone of the
aforesaid works failing which the information furnished
regarding the completion of work is liable to be treated as
invalid.
9 The tenderer must be registered with the statutory authority
viz. ESI, EPF, Income Tax, Service Tax and DVAT and should have a
valid labour
licence for supply of manpower as mentioned in the tender
document. Copies of the following documents should be submitted
along with the
tender:
(ii) Audited Balance Sheet of last three financial years i.e.
2015-16, 2016-17 & 2017-18.
(iii) Audited Income and Expenditure statement of last three
financial years i.e. 2015-16, 2016-17 & 2017-18.
(iv) Audited Profit and Loss Account of last three financial
years i.e. 2015-16,2016-17 & 2017-18..
10 Service Tax registration Certificate / GST registration
certificate
11 Registration Certificate of Firm/Agency/organization
12 PAN No.
13 ESI Registration
14 EPF Registration
15 DVAT Registration
16 In addition, antecedents of the manpower to be engaged, such
as 3 Passport Size photographs, details of qualification along with
proof,
experience certificate etc. need to be submitted on demand at
the time of award of the contract. The agency shall be fully
responsible for
ensuring the correctness of the documents submitted by the
persons for engagement against various posts.
17 The contractor shall deploy only such workers as are
physically and mentally fit and a certificate to that effect should
be
enclosed with the bio-data of the worker.
18 Services of the personnel in the above categories shall be
required round the clock for manning various services in
ESI-PGIMSR, Manicktala as
decided by the Dean.
19 The tender application form and related documents along with
the Earnest Money is to be submitted in a sealed cover as stated in
the general
Terms & Condition (Annexure- I) and it shall be dropped in
the Tender Box kept for the purpose in the Office of the SMO, R.O,
ESIC, GB Block,
Sector-III, Salt Lake City, Kolkata-700097 during the date and
time specified in this document or it is to be sent by Registered
post
within due date & time of submission of tender documents.
The tenders will be opened on the date and time specified above in
presence of
tenderer / their authorised persons, who may choose to be
present.
20 .The Competent Authority reserves the right to accept or
reject any or all tenders without assigning any reason
whatsoever.
21 The agency will be responsible for complying with payment of
minimum wages (either state or central whichever is higher) and
other benefits including prescribed number of duty hours / leave
/ holidays, etc. to its employees deployed in the hospital, as
per Labour Laws in force from time to time. The agency will be
responsible to comply with all labour legislations including
social
security, service tax wherever applicable and such other
statutory orders by Government / Municipality which may be in
force
from time to time. The Contractor while quoting their rates
should also include minimum wage, ESI, EPF Contribution etc.
Any
rise in such dues/benefits will be entirely borne by the
contractor and the Hospital will not be involved in the issue.
22 The tenderer shall quote the rates in respect of jobs /
services described in this document and will fill in the relevant
Annexure as
specified.
23 The details of contractual arrangement for different posts
category wise are furnished below:
Period of engagement: The contract / tender, if awarded, shall
be valid initially for one year from the date of award of Contract
or till regular
recruitment process is completed, whichever is earlier subject
to continuous satisfactory performance and on failure on this
aspect by the contractor,
the Competent Authority will reserve the right to terminate the
contract.
24 Age limit, Educational Qualification, other Essential
Qualification, Experience for the specified posts is / are as
under:- 25
SSSL l.Name of the Educational & Other Qualification as on
date of Age on date of engagement
No.post engagement. ( for age relaxation see note
Sl. No. Post Total Requirement
1 Lab. Attendant 08 (Eight)
-
below)
Lab. Attendant 1. Senior Secondary / 10+2 or equivalent Not
exceeding 32 years.
qualification with Diploma in MLT from an Institute
Recognized by AICTE or any other statutory body
authorized by Government for the purpose.
2. One year experience in the field of Medical Laboratory
techniques.
26. The offer of all Agencies, who satisfy all the eligibility
conditions as laid down in this tender document, will be evaluated
on the basis
of quoted service charge, for selection of the Agency.
27. The tenderer should have reserve pool of workers and in case
of absence of any worker for what so ever reason, the tenderer
should be able to provide
immediately one substitute in place of the absent worker.
28. The tenderer should provide /identity card/ name batch to
the workers.
Rates quoted by tenderer should be Per Month inclusive of weekly
off day wages/washing allowance of liveries.
UNDERTAKING I
________________S/D/o________________R/o______________________________is
willing to work in ESI-
PGIMSR, Manicktala, Kolkata through M/S. _________________ in
accordance with the instruction given to me
from time to time. It has been made clear to me that I shall not
have any claim for permanent service in the ESI-
-
PGIMSR, Manicktala, Kolkata and no representation on this behalf
shall be entertained by the Competent
authority in any case and such engagement shall be strictly
temporary and I shall abide by the terms and order
mentioned in the Agreement.
Signature:
Signature..........................................
Authorised
Signatory ...................................................
Name..................................................
Place
........................................................... Place
..................................................
Date..............................................................
Date....................................................
Annexure III TENDER APPLICATION FORM
1
Name of the firm with name/address of authorized
signatory:-
a Full Postal Address:-
b Cell Phone No.
-
2
c Telephone No:-
d Fax No.
E Email Id:
3 Date of Establishment of Firm:-
If your Firm Registered under:-
a The Indian Factories Act:-
4
(i) ESI Act
Any other Act, if not, who are the owners
(Please (ii) Employees‟ Provident Funds & Miscellaneous
Provision
b
Act,1952
give full address):-
(iii) Service Tax
(iv) Labour Law
5 Name and Address of your Bankers stating the
name in which the Account stands:-
Whether insured against fire, theft, burglary etc. If
6 so, please state the amount and name of company
with policy no:-
7 Total number of Employees:-
Are you in the list of approved contractors of any
8 other organisations / institutions, if any give details
(Append extra page if necessary):-
Give details of any Government contracts executed
9 during the last twelve months (Append extra page
if necessary):-
10 Any other information which you consider
necessary to furnish:
UNDERTAKING:
a. I, the undersigned certify that I have gone through the terms
and conditions mentioned in the tender document and undertake to
comply with them.
b. The rates quoted by me are valid and binding upon me for the
entire period of contract and it is certified that the rates quoted
are the lowest quoted for any other institution/ hospital in
India.
c. The earnest money of Rs.______________________ to be
deposited by me has been enclosed herewith vide Demand Draft
no._________________, Dt.___________________, drawn on bank
________________________________________, Branch
_________________________________.
d. I/We give the rights to AC & RD to forfeit the earnest
money deposited by me/us if any delay occur on
-
my/agent‟s part or failed to supply the article within the
appointed time or the items of desired quality. e. There is no
vigilance/CBI case or court case pending against the firm. f. I
hereby undertake to supply the items as per directions given in the
tender document / supply order within
stipulated period. g. I shall be vacating any space that may be
provided to me by the competent authority to carry out the job
or
otherwise, before I put up the last bill of the contract period
for payment.
Date:- Signature of the tenderer:- Place:- Full Name:-
Designation:- (Office seal of the tenderer)
-
ANNEXURE-IV
PRICE SCHEDULE
Offer of rates to be submitted in following sub-heads on monthly
basis and shall be inclusive of all charges, statutory obligations,
and any other expenses related to or incidental to performance of
the job under reference and with regard to terms & conditions
specified hereinbefore:
Heads LAB TECHNICIAN OT TECHNICIAN LAB ATTENDENT Total
(Statutory Charges) (SKILLED) (SKILLED)
(SEMI SKILLED)
Minimum Wages per person per month (in Rs.) (Basic
637.00+VDA
73.00)*26days = 18460.00
(Basic 637.00+VDA
73.00)*26days = 18460.00
(Basic 579.00+VDA
66.0)*26days = 16770.00
(at present)
ESI (Employer’s Contribution) as per applicable rate per As
applicable under law As applicable under law As applicable under
law Person per month (Rs.) EPFO contributions as per applicable
rates per person per month (Rs.)
As applicable under law As applicable under law As applicable
under law
Bonus Amount as per rules Per Person
per month (Rs.)
As applicable under law As applicable under law As applicable
under law
Service Charges / Profit to be claimed by the Tenderer / Bidder
/ Agency per Person per month
TOTAL
Service Tax and other taxes or duties as applicable
Gross Total
For 12 Lab Technician and 8 OT Technician and 08 Lab attendent
X12 X8 x8
Grand Total Charge(Rs.)
N.B.: Please quote your rate in accordance with Special Terms
and Conditions at Sl. No. 21
Total No of pages of the bid documents:- Date: Full Name of the
Tenderer:
Place:
Signature & Seal of the Tenderer:
2019-06-27T04:46:14-0500eProcureSURESH BISWAS
