F.17(164)/Engg./DERC/2012-13/3388/ 11.04.2012

Subject : Minutes of Pre-Bid meeting held on 27.03.2012 for information of Bidders

Sir

Please find enclosed herewith copy of Minutes of Pre-Bid Meeting on Tender for

Study of Distribution system and Preparation of Perspective Plan for Delhi Discoms held on

27.03.2012 at 3.00 PM in the Commission. As per the tender document the bids may be

submitted by 18.04.2012 (Revised Bid Schedule attached).

Yours faithfully,

Sd/-

(Anjuli Chandra)

Exe. Director(Engg.)

Copy to :-

1. Sh. Ankur Jaiswal, Head Infra Solutions, M/s Enzen Global Solution Pvt. Ltd. 2415, 4th

Floor, Tower – A, The Correnthum, A-41 Sector-62, Noida – 201301(UP), India.

2. Sh. K. Palanivel, REC Power Distribution Company Ltd., 1016-1023, 10th Floor, Devika

Tower, Nehru Place, New Delhi – 110 019.

3. Sh. Amish Tayal, Sr. Manager – PSG, M/s. TRIDENT TECH LABS, S-28, Star City Mall, 2nd

Floor, Plot No. 01A, District Center, Mayur Vihar, Delhi-91.

4. Sh. Nikhil Dhaka, Associate Consultant, M/s. Feedback Infrastructure Services Pvt.

Ltd., 15th Floor, Tower 9B, DLF Cyber City, Phase-III, Gurgaon-122002.

5. Sh. Vikas Chaturvedi, Siemens Ltd. Plot 6A, Sector-18, Maruit Industrial Area, Huda,

Gurgaon – 122 015.

6. Sh. Pramod Chauhan, M/s. Medhaj Techno Concept Pvt. Ltd., 248, 2nd Floor, Sant

Nagar, East of Kailash, New Delhi-110065.

7. Sh. Sachin Garg, Voyants Solution Pvt. Ltd., C-011B, (FF), Supermart-1, DLF City Phase-

IV, Gurgaon-122 002.

8. Sh. Rakesh Goyal, Tetra Tech, Building No. 9 B, 11th Floor, DLF Cyber City, Phase-II,

Gurgaon – 122 002.

9. Sh. Prabel Goel, M/s. Feedback Infrastructure Services Pvt. Ltd., 15th Floor, Tower 9B,

DLF Cyber City, Phase-III, Gurgaon-122002.

Minutes of Pre-Bid Meeting on Tender for Appointment of Consultant for Study of

Distribution system and Preparation of Perspective Plan for Delhi Discoms, held on

27.03.2012 at 3.00 PM in the Commission

The list of participants is attached at Annexure-1.

Executive Director (Engg./Tariff) welcomed the participants. During the course of

discussion the following issues were raised by the Bidders;

(i) Bidders raised the issue of quantum/size of sample survey to be verified to

assess the manpower required, in the consultancy assignment.

(ii) Bidders expressed apprehension in completing the assignment within

three months as specified in the Tender Document and requested to

extend completion period from 3 months to at least 4 months.

(iii) Bidders enquired about whether estimated cost in the tender in for each

of the four utilities, or for all the four utilities put together.

(iv) Bidders sought to know whether modeling of distribution network is

required to be carried out upto Distribution Transformer (as per sub clause

3 in scopes of work / TOR) or upto LT level (as per sub clause 5 in scope of

work / TOR).

(v) Format of GIS maps? Whether ‘Shape files’ can be provided by Discoms?

(vi) Discom-wise no of DTS, net 11 KV feeders / lines, & their length, LT

feeders/lines of their length.

(vii) Bidders stated that as per sub-clause 4 in Scope of Work/ Terms of

Reference, integrated modeling of Delhi Area System is required to be

carried out. However, they stated that in our tender is split among various

bidders, integration may not be possible due to different software being

used by the bidders.

The above issues were deliberated with the Bidders and the point-wise

clarification is as under;

(i) In case of HT works i.e. 66/33/11kV level sample size shall be of 100%,

whereas for LT works sample size shall be 3%. of the total nos. of Distribution

transformers.

(ii) As per tender document, the assignment is to be completed within three

months. However in view of the period being short for completion of the

assignment as indicated by all the bidders, the same is being extended to

four months.

(iii) The estimated cost of Rs 20 lac, as mentioned in the Tender Document is

for all the four utilities. The consultancy assignment will be awarded to

one agency.

Bidder shall quote per day charges in case he is called upon to attend

meeting and clarification for issues related to report submitted on Study of

Distribution system and Preparation of Perspective Plan for Delhi Discoms,

in the Commission/ATE etc. inclusive of TA, DA and all local expenditure

etc.

Accordingly, Form-6 “Financial Proposal” has been revised and enclosed,

which is to be duly filled-in and is to be submitted with Bid Document.

(iv) The Modeling of Distribution Network is required to be carried out 100% till

11 kV level. For downstream voltage level, 3% sample size may be taken

for modeling purpose. The sample can be extra polluted for working out

loss levels in LT system.

(v) TPDDL - GIS files will be made available in “Shape Files” format.

BRPL - GIS files will be made available in “Shape Files” format.

BYPL - GIS files will be made available in “Shape Files” format.

(vi) As per attached Annexure – II.

(vii) The concern of the bidders is taken note of. The integration problem may

arise in case of incompatilibility of the softwares used by the bidders who

are finally awarded the assignment. If such a situation arises the

Commission will take a decision and the decision shall be binding.

This minutes of Pre-Bid meeting issue with the approval of the Competent

Authority and shall be an integral part of Tender Document for “Study of Distribution

System and Preparation of Perspective Plan for Delhi Discoms”.

Revised Bid Schedule

1 Pre-bid meeting with prospective bidders 27-03-2012 at 1500 hrs.

2 Last Date of Receipt of Bid Proposals 18-04-2012 at 1500 hrs

3 Opening of Technical Bids 18-04-2012 at 1600 hrs

4 Evaluation results of Technical Bids 23-04-2012 at 1500 hrs

5 Opening of Financial Bids 23-04-2012 at 1600 hrs

6 Selection and Award of Assignment 26-04-2012

Annexure-1

List of participants of Pre-Bid Meeting on Tender for “Study of Distribution System and

Preparation of Perspective Plan for Delhi Discoms” held on 27.03.2012 at 3.00 PM in the

Commission

DERC

1. Smt. Anjuli Chandra, ED(Engg.)

2. Sh. Anish Garg, JD(PS&E)

3. Sh. Rajesh Arora, DD(T&D)

4. Sh. S.K. Alam, DD(T&D)

Participants

1. Sh. Ankur Jaiswal, Head Infra Solutions, Enzen Global Solution Pvt. Ltd.

2. Sh. K. Palanivel, REC Power Distribution Company Ltd.

3. Sh. Amish Tayal, Sr. Manager – PSG, Trident Techlabs Pvt. Ltd.

4. Sh. Nikhil Dhaka, Associate Consultant, Feedback Infrastructure Pvt. Ltd.

5. Sh. Vikas Chaturvedi, Siemens Ltd.

6. Sh. Pramod Chauhan, Medhaj Techno Concept Pvt. Ltd.

7. Sh. Sachin Garg, Voyants Solution

8. Sh. Rakesh Goyal, Tetra Tech.

9. Sh. Prabel Goel, Feedback Infra Pvt. Ltd.

Form 6

Financial Proposal (Revised format)

Summary of cost

Name of Utility Bid amount

Excluding all

taxes & statutory

levies (Rs.)

Delhi DISCOMs (BRPL, BYPL, TPDDL, NDMC)

Rate per day (if required) for extra work as per Minutes of

Pre-Bid Meeting held on 27.03.2012 related to Study of

Distribution System and Preparation of Perspective Plan for

Delhi Discoms inclusive of TA, DA & all local expenditure

etc.

Rate per day (as & when required) as per Minutes of Pre-Bid

Meeting held on 27.03.2012 for attending meeting and

clarification for issues related to report submitted, inclusive

of TA ,DA and all local expenditure etc.

Authorized Signatory

Annexure-II/1

BRPL

1. Peak load of DISCOM in 2011-12

Peak load of BRPL in 2011-12 was 2245 MW on 11-09-2011

2. No. of 66/11 kV sub-stations and their MVA capacity

3. No. of 33/11 kV sub-stations and their MVA capacity

Details of 66/11 kV & 33/11 kV Sub-stations with their MVA capacity has been tabulated

below:

South Circle West Circle Total

Substation Voltage

No. MVA No. MVA No. MVA

66/11 kV 16 745 15 875 31 1620

33/11 kV 30 1363 11 529 41 1892

4. No. of 66 kV feeders (Cables and overhead lines) and their length

5. No. of 33 kV feeders (Cables and overhead lines) and their length

6. No. of 11 kV feeders (Cables and overhead lines) and their length

7. No. of LT cabls/lines (400 Volt) and their length

Details of 66 kV, 33 kV, 11 kV & LT feeders are as tabulated below:

No. of feeder Length of Feeders (Km.)

Overhead Cable Total

66 kV 76 277.1 106.7 383.8

33 kV 110 148.4 520.1 668.5

11 kV 1028 1732.2 2085.7 3817.9

LT 21625 --- --- 10125

8. No. of DTs along with their kVA Rating and MVA capacity

Details of DT along with their kVA Ratings and total MVA capacity is tabulated hereunder:

South West Total BRPL

DT Rating (KVA) Nos Capacity (KVA) Nos Capacity (KVA) Nos Capacity (KVA)

16 12 192 117 1872 129 2064

25 13 325 10 250 23 575

50 0 0 0 0 0 0

100 378 37800 561 56100 939 93900

200 0 0 0 0 0 0

250 1 250 0 0 1 250

300 3 900 0 0 3 900

315 7 2205 0 0 7 2205

350 0 0 0 0 0 0

400 664 265600 840 336000 1504 601600

500 16 8000 3 1500 19 9500

630 1109 698670 1114 701820 2223 1400490

750 13 9750 11 8250 24 18000

800 0 0 2 1600 2 1600

850 2 1700 0 0 2 1700

990 794 786060 263 260370 1057 1046430

1000 479 479000 272 272000 751 751000

1200 1 1200 0 0 1 1200

990 (PSS) 177 175230 11 10890 188 186120

Total 3669 2466882 3204 1650652 6873 4117534

9. Format of GIS files. Whether shape files are available?

Shape files are available.

Annexure-II/2

BYPL

1. Peak load of DISCOM in 2011-12 - 1199 MW

2. No. of 66/11 kV sub-stations and their MVA capacity - 18 Nos.

S. NO. GRID NAME VOLTAGE RATIO

(KV) TRANSFORMATION

CAPACITY (MVA)

1 BHAGIRATHI 66/11 40

2 PPG IND AREA 66/11 40

3 GHONDA 66/11 60

4 NAND NAGARI 66/11 60

5 DALLUPURA 66/11 40

6 DILSHAD GARDEN 66/11 65

7 VIVEK VIHAR 66/11 50

8 GH-II 66/11 40

9 GH-I 66/11 40

10 KHICHRI PUR 66/11 40

11 MVR-I 66/11 40

12 MVR-II 66/11 60

13 KONDLI 66/11 40

14 EAST OF LONI ROAD 66/11 40

15 YAMUNA VIHAR 66/11 60

16 SHASTRI PARK EAST 66/11 40

17 AKSHARDHAM 66/11 50

18 SHASTRI PARK CENTRAL 66/11 50

TOTAL 855

3. No. of 33/11 kV sub-stations and their MVA capacity - 30 Nos.

S. NO. GRID NAME VOLTAGE RATIO

(KV) TRANSFORMATION

CAPACITY (MVA)

1 DSIDC JLM IND. AREA 33/11 40

2 CBD-II 33/11 40

3 SHAKAR PUR 33/11 60

4 G.T.ROAD 33/11 56

5 KARAWAL NAGAR 33/11 56

6 GURU ANGAD NAGAR 33/11 65

7 GEETA COLONY 33/11 60

8 DWARKA PURI 33/11 48

9 SEELAM PUR 33/11 72

10 KAILASH NAGAR 33/11 47

11 KARKARDOOMA 33/11 32

12 C.B.D. 33/11 48

13 PREET VIHAR 33/11 48

14 KANTI NAGAR 33/11 40

15 ANAND PARBAT 33/11 60

16 B G ROAD 33/11 31

17 DELHI GATE 33/11 32

18 DMS 33/11 52

19 FAIZ ROAD 33/11 56

20 FOUNTAIN 33/11 36

21 GB PANT 33/11 52

22 I G STADIUM 33/11 32

23 JAMA MASJID 33/11 52

24 KAMLA MARKET 33/11 60

25 LAHORI GATE 33/11 36

26 MINTO RD 33/11 51

27 MOTIA KHAN 33/11 60

28 PRASAD NAGAR 33/11 56

29 SHANKER RD 33/11 47

30 TOWN HALL 33/11 48

TOTAL 1473

4. No. of 66 kV feeders (Cables and overhead lines) and their length –

NO. OF FEEDERS 66 KV (KM)

TOTAL (KM) LINE CABLE

51 98.3 67.9 166.2

5. No. of 33 kV feeders (Cables and overhead lines) and their length –

NO. OF FEEDERS 33 KV (KM)

TOTAL (KM) LINE CABLE

91 33.3 542.7 575.96

6. No. of 11 kV feeders (Cables and overhead lines) and their length –

NO. OF FEEDERS 11 KV TOTAL

(KM) LINE (KM) CABLE (KM)

685 249.1 1755.3 2004

7. No. of LT cables/lines (400 Volt) and their length –

0.415 KV

NO. OF FEEDERS CIRCUIT LENGTH (KM)

13280 5555

8. No. of DTs along with their kVA Rating and MVA capacity –

DTs Rating Nos Capacity (KVA)

25 3 75

100 85 8500

300 1 300

315 1 315

400 571 228400

500 6 3000

630 1375 866250

750 5 3750

990 624 617760

1000 540 540000

990 (PSS) 59 58410

Total 3270 2326760

Note: - In addition of above Transformation Capacity of HVDS Transformers is 217 MVA

9. Format of GIS files. Whether shape files are available?

Shape files are available.

Annexure-II/3

TPDDL

1. Peak load of DISCOM in 2011-12 – 1400 MVA

2. No. of 66/11 kV sub-stations and their MVA capacity – 25/1375 MVA

3. No. of 33/11 kV sub-stations and their MVA capacity – 33/1540 MVA

4. No. of 66 kV feeders (Cables and overhead lines) and their length – 73/348 km

5. No. of 33 kV feeders (Cables and overhead lines) and their length – 67/393 km

6. No. of 11 kV feeders (Cables and overhead lines) and their length – 810/3507 km

7. No. of LT cabls/lines (400 Volt) and their length – 5749 km

8. No. of DTs along with their kVA Rating and MVA capacity – 4293 MVA

DT Rating Total No.

1250 KVA 1

990 KVA 689

750 KVA 2

630 KVA 1433

500 KVA 3

400 KVA 1942

315 KVA 2134

250 KVA 2303

160 KVA 938

100 KVA 1773

63 KVA 1179

25 KVA 5353

16 KVA 8466

10 KVA 823

Total transformation capacity (MVA)

4293

9. Format of GIS files. Whether shape files are available? - Yes

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