DATE: March 3, 2021

SUBJECT: REQUEST FOR PROPOSALS FOR ORACLE ERP CLOUD IMPLEMENTATION SERVICES

Pursuant to the Request for Proposals (RFP), all proposers were to submit any questions regarding this RFP by no later than February 11, 2021. Questions were to be answered in writing, and all questions and responses were to be posted on the Department’s website and www.labavn.org.

Below is a list of questions received from proposers, and the Department’s response:

1. Q: Is there an incumbent for this, and if so, who is it?A: For the Oracle ERP Cloud Implementation, there is no incumbent. Currently, there

are two firms providing support services for the Harbor Department’s on-premise EBS system: 1. C3 Business Solution - functional consulting services 2. CherryRoad Technologies - technical consulting services

2. Q: It will be helpful if you have a list of registered firms for this effort.A: At the end of this Q&A document, we will attach a listing of LABAVN registered

users who have downloaded documents from this RFP. 3. Q: We are a California based certified Minority Business Enterprise firm. Are we

eligible to submit responses for this opportunity, or is this opportunity only for SBE [Small Business Enterprise] or VSBE [Very Small Business Enterprise]?

A: All companies who have the required ERP implementation experience, can perform the tasks stated in the Scope of Work, and can meet the administrative requirements stated in the RFP can submit a proposal.

4. Q: As we are a California based certified Minority Business Enterprise, can wedo subcontracting with any SBE or VSBE firm to qualify for the SBE or VSBE goal?

A: Yes. If the Prime Consultant has both SBE and VSBE certifications, the mandatory 25% SBE and 5% VSBE participation requirements will be deemed as met.

Page 2 of 22

If the Prime Consultant is not a certified SBE or VSBE, the Consultant Description Form must indicate that 25% of the project will be awarded to a certified SBE subconsultant, and 5% will be awarded to a certified VSBE subconsultant. You may award several SBE subconsultant agreements if they total up to 25% of the project. All firms (whether Prime or subconsultant) must be certified as SBEs or VSBEs on www.labavn.org at the time the proposals are due. Firms will not receive SBE or VSBE credit if the certification is not reflected on LABAVN. Refer to the document called “How to add Certifications on LABAVN” for more information.

5. Q: Should we submit the actual resume of the candidate, or do you needresumes for Key Personnel?

A: Please refer to Section 3.3.3 of the RFP, which states, “Provide a completedresume for each proposed member of your firm who will be working on the project”. Resumes should also be provided for proposed members of any subconsultant firms who will be working on the project.

6. Q: Page 8 of the RFP states “Proposers must have experience withimplementing at least ten (10) Oracle ERP Cloud migrations, including Oracle EBS to Oracle ERP Cloud migration”. The question is ambiguous; can they be a variety of Oracle On-Premise (PeopleSoft, EBS, JD Edwards, Hyperion) to Cloud, or must all 10 be EBS to Cloud?

A: Proposals will be evaluated against the criteria shown on the RFP Selection Evaluation Form (Exhibit F). If a proposer’s firm does not have the desired implementation experience stated in the RFP, the evaluation committee will assign an equivalent score in the category of “Firm Qualifications, Experience and References”.

7. Q: We note that on Page 8 of the RFP is says proposers must have 10 priorimplementations of Oracle ERP Cloud. (1) If none of the respondents has 10 or more successful

implementations, will you consider firms that have fewer than 10?(2) If some of our 10 implementations were older releases of ERP Cloud

that were neither capable of supporting clients of the “size and levelof complexity” (language from Page 33 of the RFP referring toacceptable references) of the Port, will you still consider thoseimplementations?

(3) If a firm has 10 referenceable projects of a comparable “size and levelof complexity” but they were another ERP, not ERP Cloud, would thatbe acceptable?

A: Please refer to Question 6. 8. Q: If a Prime contractor and its Subcontractor partners combined [have] 10

prior implementations of ERP Cloud, will that be acceptable?A: Yes.

Page 3 of 22

9. Q: Item 2.3.2 implies the POLA is looking for the [consultant] to providehardware and software for Cloud ERP and related software products. We were under the understanding that the POLA had already (or was in the process of) contracted with Oracle for SaaS Subscription to ERP Cloud, which would include software, hardware and hosting. Please clarify.

A: The Harbor Department does not have SaaS ERP Cloud Subscription. The awarded consultant will need to provide hardware and software as specified in the RFP Section 2.3.2.

10. Q: We understand from Page 38 that the POLA wants Item 2.3.2 quoted as aFixed Price, yet SaaS hardware and software components are generally variable-priced based on number of users, amount of disk usage, and other related factors. Please clarify.

A: The proposer should state assumptions for their solution and provide the estimated price based on the number of users, amount of disk usage and requirements indicated in the RFP.

11. Q: Page 2 says that questions are due on February 11th, responses to questionswill be posted three (3) weeks later on March 4th, with the final RFP response due on March 18th. (a) Will responses to some questions be posted prior to March 4th (e.g., as

soon as the Port has an answer)?(b) Once responses are posted, if the answers create more questions, will

there be a second opportunity to ask questions prior to the ResponsePosted deadline of March 4th?

A: (a) No, a partial list of answers will not be posted before March 4th. However, if feasible, the entire list of questions and answers may be posted before March 4th. (b) No, there will be no second opportunity.

12. Q: We intend to hire a subcontractor for Oracle Cloud Implementation. Aresubcontractors required to complete Attachment 2, “Company Background”?

A: Yes. 13. Q: We noted that on Page 8 that off-shore resources will not be permitted to

work on the project. Will non-US citizens be permitted to work on the project?

A: Tasks may not be performed off-shore. Some tasks may be performed outside the United States, but onshore, depending on the nature of the task and subject to approval by the Harbor Department. Key project individuals and those performing the tasks need to attend all meetings, as well as be available during our business/operating hours to facilitate a successful implementation and knowledge transfer to Harbor Department staff.

14. Q: Item 2.3.2 implies the POLA is looking for the consulting to provide hardwareand software for SymPro as well as Oracle (as we asked in our earlier set of

Page 4 of 22

questions). We were under the understanding that the POLA had already (or was in the process of) contracted with SymPro for their Treasury Management Software, which would include software, hardware, and hosting. Please clarify what you are looking for the System Integrator to provide in the way of hardware and software?

A: The Harbor Department does not have a contract with SymPro. The Harbor Department expects the awarded consultant to provide all software and hardware needed for SymPro implementation.

15. Q: [Our company] is one of SymPro’s business partners. It has always been ourunderstanding that SymPro implements their own products and do not use third-party providers to implement SymPro. Please clarify what the Port expects [the] System Integrator’s role would be working with SymPro on this piece of the overall project, just Project Management?

A: The Harbor Department expects the awarded firm to provide the full solution for SymPro Treasury Management. The firm also needs to implement the interface(s) between SymPro and Oracle ERP Cloud, including the settings and configuration on both systems.

16. Q: Assuming the POLA is looking for someone other than SymPro to implementtheir Treasury Management Software, there are very few Debt requirements within the Debt and Treasury tab of Appendix A. For purposes of estimating an effort to implement SymPro, please confirm that these 37 items are all the features of SymPro the POLA is requesting be implemented.

A: All the requirements within the Debt and Treasury tab of Appendix A must be implemented. The proposer shall state the assumption(s) for their solution and ensure that the features to be implemented are available for the users.

17. Q: Should [the] vendor bid for both Oracle ERP Implementation and SymPro orcan we bid for only Oracle ERP Implementation scope?

A: The consultant needs to bid on the whole Scope of Work of the RFP and providethe complete solution for the Oracle ERP Cloud implementation.

18. Q: Please elaborate on the workforce management process that is currentlyused in Oracle E-business suite.

A: The Harbor Department does not use Oracle EBS HR module for workforcemanagement. We utilize it only for user login and access, and to facilitate approval workflow.

19. Q: Is it mandatory to have Oracle EBS to Oracle ERP Cloud Migrationimplementation experience?

A: As stated in Section 2.1 of the RFP, in bold font, “Proposers must have experiencewith implementing at least ten (10) Oracle ERP Cloud migrations, including Oracle EBS to Oracle ERP Cloud migration”. Please also refer to Questions 6-8.

Page 5 of 22

20. Q: Does the department intend to change the Chart of Accounts structure in itsnew implementation, or will it leverage the same structure and values/hierarchies from the current application?

A: The Harbor Department will rely on the recommendation of the System Implementer after reviewing our reporting needs. This may include a change in Chart of Accounts or it may not.

21. Q: For some of the solutions to be implemented, such as self-assessed salestax, there may be a need for purchasing additional software subscriptions from third party vendors that have partnership with Oracle. Is the department open to reviewing these options from a comprehensive solution standpoint in the Project planning phase?

A: Yes. The Harbor Department is open to software subscriptions recommendations. 22. Q: Is the department planning to deploy mobile applications as part of the

implementation?A: Accounting - The Department is planning to deploy mobile Expense application.A: Finance - Yes, mobile applications should be a consideration in this

implementation. Executives, division leaders, and staff are finding that having operational and financial data on demand is quite useful. Mobile applications to the system should include mobile, tablets, and computer access to the database system.

23. Q: How many credit card service providers does the department currentlyutilize for corporate credit cards and P-cards?

A: The Harbor Department has MasterCard for credit cards and US Bank forprocurement card.

24. Q: Does the department have any lease assets? If yes, does the departmentplan to implement this functionality?

A: We may have capital lease assets, once we implement GASB 87. The HarborDepartment also acts as lessor for the real estate properties. Our property management system is Klein as well as the billing system.

25. Q: How many years of data is the department planning to migrate?A: The Harbor Department will evaluate the data migration strategy that will be

recommended by the System Implementer. 26. Q: What is the middleware (integration) platform that the department currently

uses for Integration?A: We do not have a middleware platform for ERP integration. The Department EBS

Interfaces use file transfer protocols, and Oracle procedures/packages. 27. Q: As part of the implementation, does the department plan to obtain Oracle

PaaS (Platform as a Service) license?A: No. The consultant shall provide all software/subscription/hosting licenses

required for the migration project.

Page 6 of 22

28. Q: If one does not have 10 Oracle ERP cloud implementations, is that a disqualification or a reduction in points?

A: Proposers lacking the minimum Oracle ERP implementation experience described in the RFP will be scored accordingly for “Firm Qualifications, Experience and References” (see Exhibit F). Please also refer to Questions 6-8.

29. Q: Will non-US North American resources be permitted? A: Please refer to Question 13. 30. Q: Due to the pandemic, what is the policy regarding working remotely? A: Please refer to Section 2.1 of the RFP, which states, “Services provided on-site

are subject to all current Los Angeles County Department of Public Health Officer Orders and all City of Los Angeles COVID-19-related Orders and Ordinances applicable at the time. The selected consultant may be able to perform some tasks described in the RFP’s Scope of Work from off-site, depending on the nature of the task and subject to the approval by the Harbor Department. Remote access may be provided for approved off-site work.”

31. Q: What do you expect in terms of support for your current system while the upgrade is being performed?

A: Please refer to RFP Section 2.3.5. 32. Q: Will you sign an End User License Agreement directly with Oracle? A: The selected System Implementer will need to provide hardware and software as

specified in RFP section 2.3.2. The Harbor Department’s goal is to have one single agreement.

33. Q: The 10 ERP Cloud migration requirement, in combination with the 8% Local Business Enterprise (LBE) preference, seems to highly favor a very limited number of firms for this project. We understand the need for 10 ERP Cloud customers to ensure a deep level of expertise to support a project of this scale. The 8% LBE preference is very narrow, however. In an effort to increase competition and secure the best value for the City of Los Angeles Harbor Department, would ITD consider eliminating the 8% LBE preference?

A: No. All companies who have the required ERP implementation experience, can perform the tasks stated in the Scope of Work, and can meet the administrative requirements stated in the RFP can submit a proposal. There is not a requirement that a company be certified as an LBE in order to submit a proposal. Therefore, the number of firms who may respond is not “very narrow” because of the application of the Local Business Preference Program. The purpose of awarding an LBE preference is to support an increase in jobs and expenditures within the local and regional private sector, particularly given the complexity and scope of this project. Companies who are certified LBEs, and who submit responsive proposals, will have an additional 8% of the total possible evaluation points added to their scores. All qualified proposers have an opportunity to score competitively on their

Page 7 of 22

proposals based on the criteria listed in the RFP (see Section 3.2, and Exhibit F), without receiving any additional points through the application of an LBE preference. Finally, please note that consultants who do not qualify as an LBE may receive a maximum 5% preference for identifying and utilizing LBE subconsultants. Please refer to Exhibit B.

34. Q: Would you consider resources from neighboring North American countries? A: Please refer to Question 13. 35. Q: What percentage of time [of the] LA Port’s internal resources time will be

allocated to this effort? A: 25% - 30% of super users; 5 - 10 Full-time Business Systems Analysts; 3 - 4 IT

Professionals. 36. Q: Do you currently leverage a Sales and Use Tax vendor (i.e. Vertex, etc.)? A: No. 37. Q: Can you provide the specific black-out periods where internal resources or

system resources will not be available? A: We do not have specific black-out periods. However, employees have scheduled

regular days off (RDO) that will vary depending on the employee. 38. Q: Can you provide clarity between duration of contract award (3 years) vs.

Oracle Cloud go live date set for July 2022? A: The awarded contract will include the implementation timeframe and the post-

implementation support (please refer to RFP Section 2.3.3). 39. Q: Do you currently procure and pay for a project directly or procure material

as common inventory and then issue to projects? A: Project materials are acquired both by directly procuring from vendors and by

issuance from the Harbor Department’s Warehouse. 40. Q: Can you provide the current state security architecture (firewalls, load

balancers, gateways, etc.)? A: We have firewalls, dmz, and reverse proxy. 41. Q: Is the Segregation of Duties framework in scope for this engagement? A: Yes. 42. Q: Do you have an enterprise identity solution that Oracle Cloud ERP will be

integrated with Single Sign On, birthright provisioning, and Role assignment?

A: Microsoft ADFS. 43. Q: Are you looking for assistance in configuring MFA for all users?

Page 8 of 22

A: Yes, for administrators and access to sensitive data. MFA for all users will require further discussion and assessment in the discovery session engagement.

44. Q: Can you provide expected in scope EPM modules? We are not counting PBCS as we assume that the current module will only require the CoA updates and updated integrations with future state ERP. After reading through the RFP Section 2.3.1.1, FS03, we expect FCCS, Close Manager, ARCS, EPRCS/CAFR and possibly building Projects and Capital functionality into existing PBCS application to be in scope for this ERP implementation.

A: Please refer to Question 45. 45. Q: Can you provide a ranking of the EPM in scope modules from highest priority

to lowest, and if any are considered a “nice to have” but not in scope for [the] initial ERP implementation?

A: We would like to move into the EPM Enterprise Product, to access all applicable products as priority order listed below.

1. Planning (we have PBCS) would like to add Position Budgeting within Planning, also update planning to Financials to utilize new Budget Revision Functionality and increase compatibility throughout EPM. 2. Cost Management - to create allocations for Capital Allocations and Activity Based Reporting for P&L by various activities and lines of business.

3. Narrative Reporting – Can begin on Budget Reporting and move to CAFR reporting when Cloud ERP goes live.

4. Performance Enhancer 5. Account Reconciliation 6. Enterprise Data Management 7. Financial Consolidation & Close We would like 1-3, while 4-7 are desirable as part of EPM enterprise, but would be

“nice” to have compared to 1-3. The Department will consider the recommendations of proposers to utilize EPM product for business transformation.

46. Q: What is your current system for Consolidation and Account Reconciliation? A: The Harbor Department does not have a need to consolidate. All Account

Reconciliations are done manually. 47. Q: Would the 10 years of GL balances (TS06) be expected across all EPM

modules provided for your in scope modules from the EPM scoping questions?

A: Yes. 48. Q: Are you expecting the implementation partner to support your current PBCS

cloud application as part of this ERP implementation (referencing Section 2.3.5 which only addresses EBS, and not existing PBCS technology)? As it

Page 9 of 22

relates to a 24x7 monitoring system, would this mean that you would be open to an offshore support model?

A: For an offshore support model, please refer to Question 13. Support of existing PBCS should be included.

49. Q: Only the quarterly update process is listed in the RFP, but would you want the monthly update process to be defined for EPM in addition to the quarterly process for ERP?

A: Yes 50. Q: Do you have an existing subscription agreement in place for SymPro, SaaS,

vendor hosted solutions, and Adobe Sign/DocuSign, or are you expecting the proposer to source as new?

A: We currently do not have subscription agreements with any of the above vendors. The awarded consultant shall provide subscriptions as specified in Section 2.3.2 of the RFP.

51. Q: Would the Port consider offshore resources if the Port’s data is kept onshore?

A: Please refer to Question 13. 52. Q: Are all users centrally located in Los Angeles? If no, where [are they located]

and [what is] the number or percentage of the overall impacted users? A: Most users (except vendors) are located in the Los Angeles area. 53. Q: Do you expect headcount and/or organizational changes (reduction, adjust

or increase)? If so, when? A: We do not expect any significant changes at this point. 54. Q: Based on previous implementations (internal and/or externally impacted),

describe the successes and challenges the team faced to drive adoption and enablement?

A: Proposer shall state the assumption for their solution. Further discussion will be conducted in the discovery session for awarded firm.

55. Q: Can you provide dedicated project resources to develop and deploy learning, adoption and enablement activities (i.e. Learning Materials, Communications, Change Champion Meetings, etc.)?

A: No. 56. Q: Do you plan to purchase educational materials and/or services from Oracle

and SymPro? A: The System Implementer shall provide all educational services and material

needed for training as specified in RFP Section 2.3.1.5 57. Q: Does your Oracle e-Business Suite include Oracle User Productivity Kit

(UPK) content? If yes, do you intend to use it in the future?

Page 10 of 22

A: The Department has EBS UPK content, but does not intend to use it in the future. 58. Q: What tools are available for delivering onsite or virtual educational sessions,

meetings, etc.? Are their virtual tools available to enable learner interactions (i.e. whiteboarding, scanner, mobile devices, surveying)?

A: The Harbor Department currently uses Microsoft Teams for meetings. We expect the proposers to recommend and list out all tools required to deliver the training specified in the RFP Section 2.3.1.5.

59. Q: Are you expecting an external facing portal for partners (suppliers, vendors and customers) to use for invoice submissions, payments, access to current and historical related documentation?

A: The Harbor Department will consider the recommendation of the System Implementer with respect to these items.

60. Q: What are the estimated number of users for Suppliers, Vendors, Customers, Financial Institutions, etc.?

A: Please refer to Operation Statistics in RFP Section 2.2 and Question 80. 61. Q: For any external partner communications, is there a dedicated

Communications team? A: There will be a dedicated point of contact for communication. 62. Q: The RFP states that remote work arrangements may be provided. Is the

intent to have resources on site? A: Yes. As stated in Section 2.1, “Services provided on-site are subject to all current

Los Angeles County Department of Public Health Officer Orders and all City of Los Angeles COVID-19-related Orders and Ordinances applicable at the time.” Also in the same section, the RFP states that “Key project individuals and those performing the tasks must attend all meetings…”, which would include any meetings held on site. Lastly, Section 2.3.1.5 of the RFP indicates that classroom training sessions “must be delivered by an instructor on-site”.

63. Q: The RFP states that integration from MaintStar is to be maintained to Projects while Inventory integration is to be standard functionality. Has there been any consideration for replacing MaintStar with an Oracle Product that can directly drive inventory transactions and integrate to Projects?

A: No. 64. Q: Can samples of documents and process flows be provided to provide

clarification as to business processes to support estimating efforts? As an example, is there a process flow available regarding Capital projects and how the A-500 form is used?

A: No, the sample documents and process flow will be available after the System Implementer is selected and the project commences. For purposes of estimating

Page 11 of 22

level of effort, the proposer may use its own assumptions based on their experience with similar clients.

65. Q: Can you please describe the back-end process for manual Funding Pattern Adjustments? The RFP indicates current state for Grants Accounting Funding Patterns are used to automatically split for some but not for all. There are some where Funding Patterns are not used and adjustments have to be managed manually on the back end.

A: The funding patterns for these projects are manually tracked in Excel. 66. Q: Can you please clarify the statement Project/Grant Accounting information

must be manually entered on all transactions? Are users not entering the standard Project/Org/Expenditure Type/Task (POET) information?

A: This is true for projects that were initially created as “Non-Sponsored”. Eventually, the Harbor Department was able to get a grant for these projects. However, Oracle EBS does not let us change the project type from “Non-sponsored” to “Sponsored” once the project has already started spending. We do not have this issue, when projects are created as “Sponsored”.

67. Q: Is the intent of ERP Implementation to also fold PICS system into Projects? A: No. 68. Q: What is the driver to have Payroll costs processed as miscellaneous

transactions rather than labor transactions? A: The Harbor Department will consider the recommendation of the System

Implementer on this matter. 69. Q: What are the typical issues with Projects to GL Reconciliation? A: Unreconciled items; Supplier Cost Adjustments; Credit Memos directly coded to

CIP GL account, but not coded to Project, Task, Expenditure Type and Org. 70. Q: How many projects are managed via Grants? A: Between 5 to 15 projects are grant-funded per year. 71. Q: How many Capital Projects are currently active? A: Please refer to “Operating Statistics” on Page 20 of the RFP. 72. Q: How many Capital Projects are typically initiated in a year? A: It varies. 73. Q: How many allocations are performed on Grants Projects? A: One per month of overhead allocation across capital projects. 74. Q: What types of costs are allocated or expected to be allocated in Projects? A: Overhead. 75. Q: Can you please elaborate on your current process for capturing Invested

Capital?

Page 12 of 22

A: The current process in capturing all investments and bonds in the ERP – Treasury Module is by creating a “DEAL” under “Negotiable Instruments”. The negotiable instrument function has two main sub-parts which are discounted securities and fixed income securities. Specific funds are entered under Discounted Securities. The Office of Finance provides the details for the reinvestments for these funds. The bonds, and debt service reserve fund are entered under Fixed Income Securities. Before any deal is created, first there are some prerequisites that need to be established: Setting up Company Profile such as POLA. Creating a Product type which is a user-defined attribute to distinguish the investment or bond. Setting the journal structure to define the General Ledger accounts that are used to generate accounting entries. After the prerequisites, a deal can then be created. In order to create a deal, Debt & Treasury follows the ERP Treasury Superuser instructions provided by the Oracle.

76. Q: Can you please provide sample reports for Projects, or at least a population of reports for Projects that would be needed? The RFP states 96 reports, but there is not [a] breakdown per application.

A: We have about 10-15 reports for Projects. Among the 96 reports, the majority are in Payables and GL. Sample reports will be provided during the discovery session with the awarded consultant.

77. Q: Please share the details of all tickets/Service requests raised by the users over the last 2 years (for example, severity, type, number of minor/major enhancement requests). Please share all tickets and service requests extracts.

A: There was an average of 500 to 550 technical tickets/service requests over the last 2 years. The majority of the requests are system access, custom reports, data extract, patching, bug fix, interface logic changes, etc. There was an average of 50 to 60 functional tickets/service requests over the last 2 years.

78. Q: Please share the list of the current Oracle EBS extensions and customizations along with a brief description.

A: Current EBS extensions: Loftware printing barcode labels and iExpense Travel Expense Template. Please refer to Section 2.1 of the RFP.

79. Q: Please provide your current SLA and the time zone coverage required for application support.

A: Time zone is Pacific Standard Time. The proposers should state assumptions for their solution based on the requirements listed in the RFP.

80. Q: What is the current user count by module within current Oracle EBS? A: Please refer to “User Count per Module (Application)” attachment for details.

Please be advised that the report was generated as of Feb 18, 2021 and is subject to change.

Page 13 of 22

81. Q: The RFP mentions the total contract period as three years, and the

implementation timeframe as one year. Please confirm that the vendor will provide ongoing support for the remaining duration of the contract.

A: Confirmed. 82. Q: Are there any specific constraints (user availability/blackout periods/target

go-live dates) we need to consider while defining the project plan? A: Please refer to Question 37. 83. Q: What are your current integration middleware and ETL tools? Do you intend

to change it to Oracle’s latest on cloud middleware/ETL? A: We do not have integration middleware nor ETL tools. The Harbor Department will

consider the recommendation of the System Implementer on this matter. 84. Q: We envisage that [the] overall implementation approach is to maximize the

use of standard features based on modern best practices built-in within Oracle SaaS. What is the preferred option for [the] Port of Los Angeles if some of the critical requirements cannot be met through the standard out of the box SaaS functionality (develop extensions using PaaS for SaaS, Business process changes, etc.)?

A: The Harbor Department prefers a business transformative process from the System Implementers. The Department expects proposers to recommend all possible solutions with specific pros/cons, assumptions as well as project scope, timeline and cost impact for further evaluation.

85. Q: Do you use Federal Accounting? Is your subledger accounting customized in existing Oracle EBS R12.1.3?

A: The Harbor Department does not use Federal Accounting. Yes, we have some customized subledger accounting rules in Oracle EBS.

86. Q: Do you envisage major change in your current Chart of Accounts? If yes, will this be a part of the scope for this implementation?

A: Please refer to Question 20. 87. Q: Referring to RFP Section 2.3.4, what is your current data warehouse? Do you

intend to move to Oracle’s latest on cloud data warehouse? A: Currently we do not have a data warehouse. The Harbor Department is open to

the recommendations of the System Implementer. 88. Q: For historical data hosting on cloud data, has [the] Port of Los Angeles

finalized any specific solution for this, or vendors are required to recommend one?

A: The proposers are expected to recommend the solution based on the requirements specified in Section 2.3.4 of the RFP.

Page 14 of 22

89. Q: Is a blend of live instructor-led training and digital, self-paced training for the project team acceptable?

A: Please refer to Section 2.3.1.5 of the RFP. The Harbor Department prefers on-site instructor-led training. However, on-line and self-paced training sessions shall also be available.

90. Q: Where live instructor-led training is proposed, and given the current COVID-19 situation, is live virtual class training (via web conferencing capabilities) acceptable?

A: Please refer to Section 2.3.1.5 of the RFP. Virtual training must be delivered by an instructor on-site, and training shall also be available as on-line computer-based training sessions.

91. Q: What is the size of the planned Port of LA project team? Can planned project team sizes be estimated based on cloud functionalities (e.g. Financials, Project and Grants, Warehouse Inventory and Cost Management, Planning and Budgeting, etc.?

A: Please refer to Question 35. 92. Q: Does the Port of LA have an existing Learning and Development team? If so,

what is the size of that team? A: No. 93. Q: How has the Port of LA historically trained its end users? A: The super users train the end users. The Department does not have a formal

training model. The proposers shall recommend the approach for user training and user adoption as specified in Section 2.3.1.5 of the RFP.

94. Q: Approximately how many end users will be trained for each functional area? A: Please refer to Section 2.3.1.5 of the RFP, and Question 80. 95. Q: The RFP states on Page 8 that off-shore resources will not be permitted on

this project. Is the use of Landed Global Resources allowed, i.e. non-US resources performing work in the United States?

A: Please refer to Question 13. 96. Q: What is the Primary Currency in EBS, and which other currencies are in

scope? Do you have Reporting and Secondary Ledgers? A: USD only. No other currency. The Harbor Department does not have any

secondary ledger. 97. Q: Do you currently use the Oracle iExpenses module? If not, explain if any

other T&E module is being used. A: Yes, the Harbor Department uses Oracle iExpense. 98. Q: Reporting tools within Oracle ERP and EPM and MS Office are currently

utilized to create Reports – which tools are used, and why are Oracle reports not used?

Page 15 of 22

A: The Department does use Oracle Reports within GL, Payables, Receivables, and others. We utilize both Standard Oracle Reports and Custom Oracle reports known as FSG reports. However, many times we do use other tools for more detailed analysis. We will use SQL to extract data from Oracle and then use other tools for purposes of analysis, presentation, and detailed formatting. The primary outside tools to process the data within Oracle ERP are Excel and Tableau. The reason why these tools are used in lieu of Oracle ERP reports is that they allow for enhanced ability to drill within the intersections of various dimensions. Ideally, for adhoc analysis or reports, forms could be used but the ease of use is the main deterrent. It’s hard to create a form within the module and export for ad hoc use. We also utilize PBCS forms and Report Studio to create reports (mainly for budgeting purposes).

99. Q: What current EBS Reports tools/Standards/Custom EBS reports or Applications (like Discoverer) are in use?

A: BI Publisher and Oracle Report Builder. 100. Q: What is the Project’s primary location? A: The work will be done both on site (425 S. Palos Verdes Street in San Pedro,

California) and offsite, depending on the phase of the project. When the project starts, we anticipate that the consultant will be on site for 5 days per week, Monday through Friday; after approximately 3 months, it will be 3 days per week. This schedule is tentative and is subject to change according to COVID-19 City and County guidelines in place at the time.

101. Q: Does the Harbor Department have IT/technical/functional SMEs who can provide knowledge on the Project, and are they located at the same primary location?

A: Yes, the majority of the SMEs will be located at the primary location. 102. Q: Can the Harbor Department please provide the EBS documentation

from the previous implementation and from any custom development? A: Information will be provided in the discovery session with the awarded firm. The

proposers should state assumptions for their solution based on the requirements listed in the RFP.

103. Q: Do you have any Bolt-on or Custom applications on EBS? Please specify.

A: Please refer to Question 78. 104. Q: Do you have customizations done on Standard Oracle Forms? Please

provide details of all customizations. A: Please refer to the attached list titled “Form Personalization”. Please note that the

data is only for informational purposes and is subject to change. 105. Q: For data migration, how much history is intended to be converted? A: Please refer to Question 25.

Page 16 of 22

106. Q: Will the Chart of Accounts structure change as a result of migrating from EBS to ERP Cloud (currently 5 segments)?

A: Please refer to Question 20. 107. Q: Do you have any custom responsibilities (for application Modules)? A: Yes. 108. Q: Do you intend to keep EBS available after the migration? If so, for how

long, and does it have to be supported until its retirement? A: The Harbor Department will consider the recommendation of the System

Implementer to ensure a smooth transition to the Oracle ERP Cloud. 109. Q: What is the current organization set-up (ledgers, OUs, Orgs)? Can you

provide a diagram? A: One Ledger, one Operating Unit and one Inventory Organization. 110. Q: Can you clarify the challenge associated with the reconciliation

process followed and [the] issues faced (Oracle EBS version R12.1.3 provides reports to reconciliation)?

A: Finance - Challenges in the reconciliation process include: dimension rollup categorization, dimension drill down, extracting data by child dimension; tying to financials generated within the system; reconciliation of verifying the information in modules to the GL.

A: Accounting - Beginning Balances were not properly established; some of the reconciling items are results of incorrect auto-accounting rules; because of the elapsed time and employee turnover, current staff are unable to identify and resolve those reconciling items; all Account Reconciliations are done manually.

111. Q: Can you clarify the auditing issues faced in Oracle EBS version R12.1.3, mentioned as a challenge?

A: The data extraction process is time consuming. Seeded Oracle reports do not provide all data required by auditors. Therefore, we create custom queries or custom reports.

112. Q: Can you please provide a list of tasks/processes for which manual Excel spreadsheets are used?

A: Below are a few examples: 1. Overhead Allocation to CIP Calculations 2. Activity Based Reporting for various P&L Reporting - headcount 3. Tracking of contract information (dates awarded, firm, expiration date, amount,

etc.), and dollars awarded to Minority, Small, Women and Local Business enterprises.

The complete list will be provided to the selected System Implementer.

Page 17 of 22

113. Q: [Can you please provide a list of] processes for which approvals are managed outside of Oracle EBS?

A: Below are a few examples: - Funds Availability Checks for new Contracts - Contract initiation, Request for Proposals and Bids processes, and Contract

execution for certain types of contracts The Harbor Department expects all related processes to be discussed with the selected System Implementer and will consider their recommendations.

114. Q: Regarding TIN Matching and Verification through IRS website manually, can an automated process be explored or are there compliance issues?

A: Yes, the Harbor Department will consider any automation that will result in business process transformation.

115. Q: How is tax managed? A: The Harbor Department utilizes Oracle EBS Tax for sales tax. However, it does

not perform self-assessment. A custom report is used to identify invoices from out of state vendors that were not taxed and determine the department’s tax application.

116. Q: Please explain the reason why Oracle receivables is not utilized for AR Invoicing.

A: The Harbor Department utilizes an external system, Klein, as its property management and billing system.

117. Q: What are the top 3-5 pain points driving this project? A: 1. Desire for better reporting capabilities, including dashboard and user specific

workbench reporting 2. Improved User Interface 3. Improved ability to drill into expense details 4. Increased access to more reporting functions, less manual tracking of information, automate procure to payment process for all contract types Please refer to Page 9 of the RFP for current business processes and challenges.

118. Q: Can you expand on your plans for the future OC version; specifically, is it version 20B?

A: The Harbor Department is open to the recommendation of the System Implementer.

119. Q: For Appendix A, PJ-9-GL: Please provide your current Org structure (ledgers, legal entities, operating units, inventory organizations).

A: One Ledger; one Legal Entity – The Port of Los Angeles; one Operating Unit; one Inventory Organization.

Page 18 of 22

120. Q: For Appendix A, PJ-11-AP: Please provide the details of the current check printing process. Please specify country and bank names.

A: The Harbor Department does not print checks. It uses the City of LA’s FMS system to print the checks.

121. Q: For Appendix A, PJ-15-AR: Please provide the details of the customer invoice process. How many invoice print formats are being used currently?

A: The Harbor Department uses an external system, Klein, as its property management and billing system. There is no invoice print format defined in Oracle EBS.

122. Q: For Appendix A, AP-115: Please provide details of [the] “produce mailing labels” requirement.

A: The selected consultant will be provided with the details of this requirement. 123. Q: Please confirm if Contract Management solution is required to support

contract/Grant based billing, or will you continue to integrate with KleinPort Billing System for project and grant billing requirements?

A: Yes, the Harbor Department expects to use Oracle Cloud grant billing functionality. 124. Q: For Appendix A, PJ-7.00: Please elaborate [on] the requirement to

integrate Project with Synergen maintenance management for job costing. A: The selected consultant will be provided with the details of this requirement. 125. Q: For Appendix A, PJ-137.00: What kind of metrics are used now for

reporting purposes, and how are they measured? What are the statistical details you would want to track on the project?

A: The selected consultant will be provided with these details. 126. Q: For Appendix A, PJ-85.00: Please provide the details of the current

processes followed to maintain data for closed project[s]. A: The selected consultant will be provided with the details of this requirement. 127. Q: For RFP Section 2.3.4, what is the current data archiving solution in

place? What is the current tool that is used to migrate data from Oracle DB to MS Sql Server?

A: There is no current data archiving solution. The Department is open to the recommendations of the System Implementer based on the requirements listed in the RFP.

128. Q: For RFP Section 2.3.4, would [the] Port of LA like to migrate SQL Server to Cloud, or is it open for any new solution in Cloud?

A: The Harbor Department is open to the recommendations of the System Implementer based on the requirements listed in the RFP.

129. Q: For RFP Section 2.3.4, for current EBS 12.1.3 to be archived, is the expectation to just migrate DB to cloud or specific set of data?

Page 19 of 22

A: The Harbor Department would like to archive the entire database based on the requirements specified in RFP Section 2.3.4.

130. Q: For RFP Section 2.3.4, do we have any Reporting solution in place or do you expect us to build new reports to extract data from MS SQL and EBS?

A: The Harbor Department expects the recommendations of the System Implementer to be based on the requirements listed in the RFP.

131. Q: We assume EBS and MS SQL Server data is in on prem servers. Is [the Harbor Department] open for migrating the historical data to the cloud (OCI)?(RFP Section 2.3.4)

A: The Harbor Department is open to the recommendations of the System Implementer.

132. Q: For RFP Section 2.3.4, are there any consideration[s] for the future data warehouse like Oracle FAW or Custom Cloud Data Warehouse?

A: The Harbor Department is open to the recommendations of the System Implementer.

133. Q: For RFP Section 2.3.4, is there any integration requirement between legacy data moved to Cloud Data warehouse and Oracle ERP cloud?

A: The Harbor Department is open to the recommendations of the System Implementer.

134. Q: For RFP Section 2.3.4, please provide details of your current support team structure: DBA’s count, infrastructure team count, technical and functional team count.

A: Current support Oracle EBS team structure: We have 1 DBA, 3 Programmer Analysts, 1 Systems Programmer (25%) for infrastructure support, 1 consultant DBA/Oracle EBS Developer and 2 functional consultants. The Harbor Department Helpdesk receives service requests and assigns to technical IT staff for investigation. IT staff reaches out to super users and consultants for assistance if needed during the process.

135. Q: Please share historical ticket/incident volumes. A: Please refer to Question 77. 136. Q: Please provide the details of Severity 1 tickets/incidents which [were]

raised in the last 3 months? A: In the last 3 months, we had one Severity 1 incident involving Workflow mailer

issue. 137. Q: Please share the details of the current Service level agreements

structure for Support services. A: Proposers should state assumptions for their solution based on the requirements

listed in the RFP.

Page 20 of 22

138. Q: For RFP Section 2.3.5, we currently assume that L1 Helpdesk is out of scope of services. Please confirm.

A: Confirmed. 139. Q: For RFP Section 2.3.1.2, TS03, is the COA same between EBS and

PBCS? Will the fusion upgrade impact the PBCS metadata structure? A: It is the same. If during the project the COA is changed, then yes, the metadata

structure in PBCS will have to be updated to accommodate the new COA. 140. Q: For RFP Section 2.3.1.2, TS03, would the PBCS Cloud continue in the

existing infrastructure, or [are you] planning to move to Government Cloud along with Oracle ERP Cloud?

A: The Harbor Department is open to the recommendations of the System Implementer.

141. Q: For RFP Section 2.3.1.2, TS03, is there any future roadmap or plan to migrate to EPBCS to utilize integrated Workforce and other modules?

A: No, we would like to move to EPM Enterprise, and update our PBCS to be able to utilize new budget revision functionality and add position budgeting functionality.

142. Q: For Appendix D, please elaborate on SSO requirements and if ADFS is expected to be [the identity] provider for Oracle ERP cloud.

A: We have Microsoft ADFS and expect this to be the identity provider. We are also open to the recommendations of the System Implementer.

143. Q: For Appendix B, please provide the details of the middleware technology (JAVA/DB procedures/SOA) being used in [the] current system for interfaces.

A: Please refer to Question 26. 144. Q: For Appendix B, please provide the details of the average data volume

(number of records/file size) of interfaces. A: For year 2020, the Department transfers files with average file size between 200

and 250KB, with average number of records between 2000 and 2400. 145. Q: For Appendix B, can you please confirm all the file based interfaces

using any FTP server/MFT or attachment on mails? A: Most interfaces use SFTP server and/or transfers file as an e-mail attachment, and

we also have direct database connection. 146. Q: For Appendix B, IN-001(CITI AIR) and IN-002 (CITI MC): is there any

tool being used to convert CDF to XML? A: Java program to convert CDF3 to XML. 147. Q: For RFP Section 2.3.1.5, could you please share the detail of the

user/super users in [the] proposed system? For example, Purchasing, Finance, etc.

Page 21 of 22

A: Please refer to Questions 80 and 94. 148. Q: Please share the preferred RFP response document format to be used

by SI Vendor. A: Responses should be submitted in PDF format, as stated in Section 3.1. If specific

documents are desired in other formats by the ITD (for example, a spreadsheet in Excel format), the proposer will be directly contacted by the Contract Administrator. Other than those specific requests, the proposal submission must be in PDF format.

149. Q: Please provide your overall technical architecture diagram. A: Please refer to the LAHD Oracle EBS System Diagram on Page 19 of the RFP. 150. Q: Section 4, Standard Contract Provisions, on page 41, states in part “In

submitting a proposal, proposer agrees to accept these terms without change. If your firm cannot agree to the following requirements, exactly as set forth below, please do not submit a proposal”. While our firm reasonably anticipates the ability to procure and maintain all of the required insurance coverages specified in Section 4.4, we are not able to provide copies of our firm’s policies to any outside party, nor do our renewal processes allow for the stated requirement of 30-day notice to the City. Our firm does not allow other parties to procure insurance to be charged to our firm. Please confirm whether these exceptions will disqualify our firm from submitting a proposal or whether the City may elect to waive these requirements.

A: Copies of your company’s insurance policies are not required to be submitted with your proposal, but may be required after contract award. For the required submission related to insurance coverage, please refer to Section 3.3.8B of the RFP, and the advisory document titled “Tips for a Successful Proposal Submission”. As you quoted, proposers who cannot agree to the requirements exactly as set forth in the RFP should not submit a proposal. The selected consultant will be required to electronically submit proof of insurance compliance prior to the execution of an agreement with the Harbor Department, as stated in Section 4.4.2 of the RFP. Additionally, the selected consultant must process evidence of updated coverage, through Kwik Comply, at least 30 days prior to the expiration of any coverage required for the performance of the agreement. The Executive Director may elect to purchase insurance coverage to protect the City’s interests if the consultant neglects or fails to secure or maintain the insurance required for the agreement. The cost of such insurance, if elected, would be deducted from the next payment due to the consultant.

151. Q: Will PICS be used as part of the cloud solutions? Meaning, will the PICS system be needed to integrate to [the] cloud, or do we take the PICS system functionality and use Oracle cloud projects?

Page 22 of 22

A: No, PICS will not be used as part of the cloud solution. We expect an interface between PICS and ERP Cloud as stated in the RFP.

152. Q: [Does the] D&T SymPro cloud need to be implemented as part of this project? Is this an upgrade for D&T SymPro from on premise to cloud? Are you expecting the implementer to implement both Oracle Cloud and D&T SymPro Cloud?

A: Please refer to Question 15. 153. Q: Are you expecting us to deliver all the software/subscription/Hosting

cost from Oracle, SymPro, CASB and Adobe as part of this proposal? A: Yes. 154. Q: Is the expectation for us to respond to the Appendix A with

comments? A: No.

BAVN Company ID Company_name BAVN User ID Last_Name First_Name Email Address City State Zip Phone Fax  DocCount DBE DVBE EBE LBE MBE SBE(LA) SLB WBE110271 22nd Century Technologies, Inc. 151265 Sharma Shikha sledbids@tscti.com 220 Davidson Avenue Suite 118 Somerset NJ 8873 8889987284 13 N N N N N N N N36145 3S Global Business Solutions 44658 Mookerjee Sam sam.mookerjee@3sgbs.com 7923 Nita Avenue Canoga Park CA 91304 818‐453‐4403 360‐899‐0364 2 N N Y N Y Y Y N94637 3insys LLC 142754 Rakos Allan allan.rakos@3insys.com 601 S Figueroa St Suite 4650 Los Angeles CA 90017 3234882846 1 N N Y N N Y Y N5653 AST Corporation 130298 Lavoie Scott slavoie@astcorporation.com 1755 Park ST Unit 100 Naperville IL 60563 630‐778‐1180 630‐778‐1179 13 N N N N N N N N

100513 AVI Systems, Inc. 135857 Brandmire Michael michael.brandmire@avisystems.com 7270 Trade St. Suite 102 San Diego CA 92121 2062284620 1 N N N N N N N N3188 Accenture 147787 Bergh Katrina katrina.bergh@accenture.com 1003 E. 4th Place 8th Floor Los Angeles CA 90013 3107262700 3107262950 1 N N N N N N N N

111354 Aita Consulting Services 152374 Aita Nagesh Nagesh@aitacs.com 825 Georges Rd North Brunswick NJ 8902 6195033679 14 N N N N N N N N

112213 AppsTek Corp 153278 Akshinthala Sreenivasa Kumar sakshinthala@appstekcorp.com5055 Keller Springs Rd Suite 150 Addison, TX 75001 Dallas TX 75001 8609241839 13 N N N N N N N N

25247 Ardent Technologies, Inc. 29855 Appalaneni Vas vendorregistration@ardentinc.com 6234 Far Hills Avenue Dayton OH 45459 937‐312‐1345 937‐312‐1346 12 N N N N N N N N110150 BidPrime Inc 151142 BARNETT ANNA abarnett@bidprime.com 1301 S Interstate 35 Suite 200 Austin TX 78741 5122130817 13 N N N N N N N N10172 Bidnet 11877 Pitzer Kurt gbs@bidnet.com 20A RAILROAD AVE ALBANY NY 12205 800‐677‐1997 518‐438‐0599 28 N N N N N N N N41646 Birdi & Associates Inc. 148955 Riggio James bids@birdi‐inc.com 723 East Green Street Pasadena CA 91101 2135504250 6266281761 9 Y N N Y Y Y N N

102867 Bloomberg LP 140129 Errichetti Zachary zerrichetti1@bloomberg.net 731 Lexington Ave New York City NY 10022 6463242977 2 N N N N N N N N17133 C3 Business Solutions 145814 Moore Sean sean.moore@c3biz.com 20321 SW Acacia Street Suite 200 Newport Beach CA 92660 7147430484 7144240910 13 N N N N N N N N8860 CGI Technologies and Solutions Inc 147741 Schulman David david.schulman@cgi.com 350 S. Grand Avenue Suite 3800 Los Angeles CA 90071 213‐239‐5300 213‐239‐5301 11 N N N Y N N N N

111480 CLOVITY INC 152504 Vats Bhawna certifications@clovity.com 11501 DUBLIN BLVD #200 DUBLIN CA 94568 9252646360 15 N N Y N N Y N N56112 California Creative Solutions, Inc. 131513 Singh Raminder mbeprogram@ccsglobaltech.com 13475 Danielson Street #220 Poway CA 92064 8582084131 8586832424 5 N N N N N N N N59419 CherryRoad Technologies Inc. 75612 Dolan Kristen kdolan@cherryroad.com 6 Upper Pond Road, 2nd Floor Parsippany NJ 7054 9734027802 18 N N N N N N N N

112441 CherryRoad Technologies Inc. 153552 Roche Julie proposals@cherryroad.com 6 Upper Pond Road 2nd Floor Parsippany NJ 7054 9734027802 2 N N N N N N N N109897 Chikosolutions 150875 Onwudachi Austin info@igotcoderz.com 9250 Reseda blvd. #178 Northridge CA 91325 3104973642 3 Y N Y N Y Y N N96151 Cinnamon Consulting Inc 128112 Sankhla Avinash avi.sankhla@gmail.com 17108 Maria Ave. Cerritos CA 90703 3104892242 12 N N N N N N N N99616 Clovity Inc. 134334 Starman Cameron camerons@clovity.com 11501 Dublin Blvd. Suite No. 200 Dublin CA 94568 9252646360 9255584499 3 N N Y N N Y N N

112304 Cogent Data Solutions LLC 153387 Yalavarthy Sumanth Sumanth@cogentdatasolutions.com 5728 Major Blvd Suite 602 Orlando FL 34786 8666661877 1 N N N N N N N N107715 Compass Solutions, LLC 148050 Smock Suzanne ssmock@compasscentral.com 1401 K Street NW Suite 802 Washington DC WA 20005 2023935454 10 N N N N N N N N99486 Comtech Group Inc. 134115 Dhanjal Kishan kishan.dhanjal@teamcomtech.com 925 NORTH LA BREA AVENUE 4th FLOOR LOS ANGELES CA 90038 8884671848 1 N N N N N N N N

109879 Coolsoft LLC 150855 LLC COOLSOFT contract@coolsofttech.com 3240 Office Pointe Place Suite 200 Louisville Louisville KY 40220 5023279805 12 N N N N N N N N100632 Crayon Software Experts LLC 136111 Albus Tina sled.us@crayon.com 12221 Merit Dr #800 Dallas TX 75251 4693290290 8 N N N N N N N N112499 Creoal Consulting 153618 Tsao Lee lee.tsao@creoal.com 41 University Drive Newtown PA 18940 8562200227 15 N N N N N N N N112023 Cyret Technologies Inc 153069 Karjalainen Esa cyretproposals@gmail.com 8140 Ashton Ave Manassas VA 20109 7033659599 1 N N N N N N N N107375 DLZP Group 147455 Brunet Lisa sales@dlzpgroup.com 9711 S Mason Rd Ste 125 #116 Richmond TX 77407 2819123597 12 N N N N N N N N

112016 DXC Technology 153060 Srivastava Shashank ssrivasta214@dxc.com 1775 Tysons Blvd, United States Tysons, VA , Tysons VA 22102 9599266471 11 N N N N N N N N15074 DatamanUSA LLC 112698 Saxena Nidhi contact@datamanusa.com 6890, S. Tucson Way Ste 100 Centennial CO 80112 7202483110 7202483200 12 Y N N N Y N N Y2506 Deloitte & Touche 131230 Proctor Gayle gproctor@deloitte.com 555 W 5th Suite 2700 Los Angeles CA 90017 2136880800 4 N N N N N N N N2506 Deloitte & Touche 148946 He Frank franhe@deloitte.com 555 W 5th Suite 2700 Los Angeles CA 90017 2136880800 1 N N N N N N N N

77494 Deltek 142969 Management Source sourcemanagement@deltek.com 2291 Wood Oak Dr. Herndon VA 20171 703485509 26 N N N N N N N N93266 Denovo Ventures, LLC 123257 Terry Carolyn cterry@denovo‐us.com 6400 Lookout Road, Suite 101 Boulder CO 80301 3038272687 14 N N N N N N N N

112384 Dynamic Systems, Inc. 153485 Ferguson Kirk kirk.ferguson@dynamicsystemsinc.com 124 Maryland St El Segundo CA 90245 3103374400 3 N N N N N N N N111348 E‐solutions 152367 Mitra Niloy neil.m@e‐solutionsinc.com 2N Market St, Suite #400 San jose CA 95113 4086257493 15 N N N N N N N N11158 E.Republic 133719 Lamoreaux Mary mlamoreaux@erepublic.com 100 Blue Ravine Folsom CA 95630 916‐932‐1300 916‐932‐0876 2 N N N N N N N N

101584 ERS Consulting, LLC 149837 Sexton Elizabeth elizabeth@ersconsults.com 26565 Via Sacramento Dana Point CA 92624 9732290435 1 N N Y N N Y N Y112290 Evolutionary Systems Corp. 153372 Admonius Jeffrey jeffa@evosysglobal.com 6405 Odessa Drive West Bloomfield MI 48324 2488919383 2 N N N N N N N N112359 Evolutionary Systems Corp. 153457 Dwivedi Darshik darshikd@evosysglobal.com 400 Trade Center, Suite 5860 Woburn MA 1801 2488919383 14 N N N N N N N N111737 Executive Option, LLC 152760 Nunez Joshua joshua.nunez@executiveops.us 8945 West Russell Rd. STE 150 Las Vegas NV 89148 7029968558 16 N N N N N N N N102765 Fortuna BMC 139946 Abo‐Abo Ayra bids@fortunabmc.com 3140 Peacekeeper Way 101 McClellan CA 95652 9164580991 13 N Y Y N N Y N N77604 GNC Consulting, Inc. 102490 OBrien Kristen shelley.nasser@gnc‐consulting.com 21195 South LaGrange Road Frankfort IL 60423 815‐469‐7255 815‐469‐4487 7 N N N N N N N N

102476 GSI (Global Systems Integration) 139418 McLeod James james.mcleod@getgsi.com 11475 Great Oaks Way Suite 340 ALPHARETTA GA 30022 2019656720 1 N N N N N N N N

Users Who Downloaded Any DocumentOracle ERP Cloud Implementation Services

47894Glory to the Lord Investments dba CFR & Associates 121552 Howard Craig Craig@cfrandassociates.com 1000 Town Center Dr Ste. 300 Oxnard CA 93036 8053513724 8053513745 1 N Y Y N N Y N N

33403 Grant Thornton 146774 BATES DAVID david.bates@us.gt.com 515 South Flower Street 7th Floor Los Angeles CA 90071 949 878‐3360 (949) 553‐0168 2 N N N N N N N N112364 Grant Thornton LLP 153462 Koo Susanna susanna.koo@us.gt.com 515 S Flower Street, 7th FL Los Angeles CA 90071 2135963473 16 N N N N N N N N79059 Graviton Consulting Services, Inc. 127128 Srivastava Vineet rfp@gravitonconsulting.com 8950 Cal Center Drive, Suite 255 Sacramento CA 95826 9165882655 15 N N N N N N N N

112031 HCL 153078 Shahi Amit amit.shahi@hcl.com 330 Potrero Ave Sunnyvale CA 94085 4087330480 14 N N N N N N N N

100133 HCL America Inc. 139723 English Robert robert.english@hcl.com330, Potrero Avenue Sunnyvale, CA USA Zipcode ‐ 94085 Sunnyvale CA 94085 9727929661 4 N N N N N N N N

112527 Highstreet IT Solutions, LLC 153646 Tran Jessica jessica.tran@highstreetit.com 2600 Tower Oaks Blvd Suite 240 Rockville MD 20852 8554444253 14 N N N N N N N N109296 Hitachi Vantara 150190 Hancock Stephen steve.hancock@hitachivantara.com 2535 Augustine Dr Santa Clara CA 95054 4089701000 14 N N N N N N N N

7192 IBM 119302 Muntz Alana alana.muntz@ibm.com 400 N Brand Suite 800 Glendale CA 91203 3108820695 10 N N N N N N N N108097 ISOMEROUS, LLC 148670 Jinka Satish sj@isomero.us 43411 Longview Dr Ashburn VA 20147 2404983987 13 N N N N N N N N49692 Infojini, Inc. 102363 Harjani Sandeep statebids@infojiniconsulting.com 10015 Old Columbia Road, Suite B215 Columbia MD 21046 4432570086 4432834249 21 N N N N N N N N

70021 Infolob Solutions Inc 90522 Palivela Santosh supplier@infolob.com 909 Lake Carolyn Parkway Suite 120 Irving Irving TX 75039 2484705806 14 N N N N N N N N109937 Intueor Consulting, Inc. 150916 Nandivada Ravi nandivada@intueor.com 7700 Irvine Center Dr., Suite 610 Irvine CA 92618 9497539010 16 Y N N N Y N N N110103 Joseph W. Hendrickson, LLC. 151091 Hendrickson Daniel dfhllc@josephwhendricksonllc.com 510 East Lincoln Street Arlington Heights IL 60005 8473731419 3 N N N N N N N N38926 KPMG LLP 71672 Salazar Alfonso arsalazar@kpmg.com 550 South Hope Street Suite 1500 Los Angeles CA 90071 (213) 817‐3185 (213) 947‐4297 8 N N N N N N N N

108190 Kastech Solutions LLC 148811 Katamreddy Suresh rfp@kastechssg.com 6918 Corporate Dr, A1 Houston TX 77036 2108593259 13 N N N N N N N N63144 Kaygen 146699 Chaturvedi Rashmi publicsector_RFP@kaygen.com 15420 Laguna Canyon Road, Ste. 270 Irvine CA 92618 9492035100 9498616500 13 Y N N N Y N N Y

108575 Krasan Consulting Services, Inc. 149376 Bates Drew drew.bates@krasanconsulting.com 3333, Warrenville Rd. Lisle IL 60532 6302358456 12 N N N N N N N N

77962 LAS COLINAS ENGINEERING 103161 CALDERON LUIS LASCOLINASENGINEERING@YAHOO.COM 3490 LAUREL AVENUE RIALTO CA 92377 9095436092 9095436092 1 N N N N N N N N70999 Motive Power Inc 109716 Lance Angel sales@motive‐power.com PO Box 7457 Cotati CA 94931 4153087847 1 N N N N N N N Y

112425 Nable Solution 153536 Sadeghi Mike fsadeghi@nablesolution.com 1329 Monterosso ST NA Danville CA 94506 9255873631 14 N N N N N N N N103158 NexInfo Solutions 140612 Benabou melody melody.benabou@nexinfo.com 615 West Civic Center Dr Santa Ana CA 92701 7146538891 2 N N N N N N N N112019 NexInfo Solutions, Inc 153063 Benabou melody govsales@nexinfo.com 615 West Civic Center Dr ste 300 Santa Ana CA 92701 7146538891 1 N N N N N N N N

109751North America Procurement Council Inc., PBC 150704 Johnson Eric sourcemanagement@napc.me PO Box 40445 Grand Junction CO 81504 3024501923 12 N N N N N N N N

5540 OCMI, Inc. 136872 Murphy Alison marketing@ocmi.com PO Box 51000 Irvine CA 92619 9494762094 9494768294 14 N N N N N N N N111130 Oloop LLC 152151 Krishna Rama ramakrishna.gowthu@olooptech.com 75 Executive Dr, Ste 329 Aurora IL 60504 7075994226 6 N N N N N N N N94185 Oracle 132933 Getten‐Marks Karen karen.getten.marks@oracle.com 17901 Von Karman Ave Irvine CA 92612 9493434113 1 N N N N N N N N2038 Oracle America, Inc 122985 Beijar Henrik henrik.beijar@oracle.com 222 222 N. Sepulveda BLVD Unit 2300 El Segundo CA 90245 310‐9023169 831‐3033072 7 N N N N N N N N

22503 PMA Consultants, LLC 122771 Enwia Bonni pmasocal@pmaconsultants.com 5000 E. Spring Street Suite 380 Long Beach CA 90815 5626377970 3 N N N N Y N N N111504 PRJ Consulting, Inc. 152531 Lipis Jeff jeff.lipis@prjconsulting.com 27943 Seco Canyon Road #314 Suite 314 Santa Clarita CA 91350 9493786826 1 N N Y N N Y N N73524 Project Partners 123203 Fryc Carolyn cfryc@projectp.com 520 Purissima Street Half Moon Bay CA 94019 6507126200 14 N N N N N N N N31332 Public Consulting Group LLC. 38484 Sacramento TC services@pcgus.com 621 Capitol Mall Ste. 1425 Sacramento CA 95814 9165658090 11 N N N N N N N N49599 Pueblo Technology Group, Inc. 64163 Payne John jmp@pueblo.com PO Box 460939 San Francisco CA 94146 415 644‐8315 10 N N N N N N N N45068 SEVENOUTSOURCE 57371 Walse Steve rfpalerts@gmail.com 113 Barksdale Professional center Newark DE 19711 315‐308‐7852 315‐308‐7852 1 N N N N N N N N

110548 SMACT WORKS INC 151555 Yengoti Ranjith admin@smactworks.com 425 Metro Pl N, Suite 455 Dublin OH 43017 6145030000 13 N N N N N N N N80979 Satwic Inc. 108800 Sehgal Sanjeev sanjeev.sehgal@satwic.com 177 E Colorado Blvd, Suite 200 Pasadena CA 91105 8182302181 8186888163 2 N N N Y Y Y N N53483 Sierra‐Cedar, Inc. 119102 Mahannah Shelley shelley.mahannah@sierra‐cedar.com 1255 Alderman Drive Alpharetta GA 30005 678‐385‐7579 678‐385‐7541 9 N N N N N N N N

107533 SigNetCyber LLC 147733 Jackson Rufus jackson@signetcyber.com 685 Citadel Drive E Colorado Springs CO 80909 7192019623 13 N N N N N N N N110578 SoftHQ, Inc 151584 Ponnam Kranti rfp@softhqinc.com 6494 Weathers Place Suite 200 San Diego CA 92121 8586589200 3 N N N N N N N N112167 Straightforward, LLC 153226 Petersen Jared jtp@sfwd.co 1308 50th Ave N Minneapolis MN 55430 6128677228 9 N N N N N N N N109896 TRI‐FORCE CONSULTING SERVICES INC. 150874 Rathod Bhavesh operations@triforce‐inc.com 650 North Cannon Avenue Lansdale PA 19446 2153622611 4 N N N N N N N N

112065 Tata Consultancy Services Limited 153117 Hunt David david.hunt1@tcs.comNirmal Building, 9th Floor, Nariman Point, Mumbai 400 021 Nariman Point Mumbai 400 021 3035968992 1 N N N N N N N N

111105 Team Adhoc, LLC. 152121 Rouguine Nancy diversitymanagement@adhoc911.com 1055 East Colorado Blvd. Suite 500 Pasadena CA 91106 6267881055 6.26788E+12 13 N N N N N N N N111772 The Bid Lab 152797 Finder Bid bidfinder@thebidlab.com 247 W 46th St NEW YORK NY 10036 8323227205 16 N N N N N N N N110146 The JW Group 151137 Melendez Enrique emelendez@thejwg.com 415 McFarlan Rd. Suite 211 Kennett Square PA 19348 4077933683 9 N N N N N N N N60662 The Meher Group 77027 Sadaranganey Raj raj@mehergroup.com 520 Puenta Del Rey Street Las Vegas NV 89138 5106734102 25 N N N N N N N N

112037 The Silicon BlackGroup, LLC 153086 Cassel DeWayne dcassel@thesiliconblackgroup.com 500 STATION BLVD SUITE 513 AURORA IL 60504 3124898509 1 N N N N N N N N91583 The Soyemi Group LLC 120493 Soyemi Sanya tsgcorp@outlook.com 6185 Magnolia Ave., Ste 209, Riverside CA 92506 9098388614 9096872029 13 Y N Y N Y Y N N

19849Thomas Gallaway Corporation DBA Technologent 24100 Jones Shari vendorbids@technologent.com 100 Spectrum Center Drive Ste 700 Irvine CA 92618 949‐716‐9500 949‐716‐9600 1 N N N N N N N N

102084 TransAmerica Training Management, Inc. 138747 O'Keefe Doug dokeefe@tamtraining.com 6505 Blue Lagoon Drive Ste 105 Miami FL 33126 3057282399 1 N N N N Y N N N94726 Triniti Corportion 125767 Subramanian Prabhu prabhu.venkatesh@triniti.com 2001 Gateway Plaza 425E San Jose CA 95110 4086597764 12 N N N N N N N N

111597 USA 152624 allen marcus marcus@ekapr.com 6715 Follette Street Carlsbad CA 92011 7604737563 1 N N N N N N N N111316 Vedainfo, Inc. 152332 Rao Vinod vinod@vedainfo.com 3868 Carson Street, Suite 204 Torrance CA 90503 3105894497 13 N N N N N N N N99383 Virtelligence 133944 Khanum Majida mkhan@virtelligence.com 6216 Baker Road, Ste 100 Eden Prairie MN 55346 9525486604 1 N N N N N N N N

112022 ZTB Corporation 153068 Kallem Himavan hkallem@ztbconsulting.com 136 Carrotwood Irvine CA 92618 9496399696 4 Y N N N Y N N N112273 Zensar Technologies Inc. 153354 Kumar Vineet vineet.k@zensar.com 2107 N 1st St #100, San Jose CA 95131 4089216051 5 N N N N N N N N112161 Zepeda Technical Solutions 153219 Zepeda Zeus zepedatechsolutions@gmail.com 7300 Eastern Ave 2nd Floor Bell Gardens CA 90201 5627567736 12 N N N N N N N N76010 Zones LLC 123683 Yunus Imran bidteam@zones.com 13915 Cerritos Corporate Drive Suite A Cerritos CA 90703 8004089663 14 N N N N Y N N N

109557 acnovate corporation 150497 M ravi govbiz@acnovate.com 3160 DE LA CRUZ BLVD., SUITE 206 SANTA CLARA CA 95054 6502652722 15 N N N N N N N N104337 iKW Solutions 142620 Kelly Tiffany support@ikwsolutions.com 168 N Glendora Ave Covina CA 91724 9493387079 24 N N Y N N Y Y N111827 mLogica, LLC 152846 Nelson Anthony rfpgroup@mlogica.com 871 Coronado Centre Drive, Suite 200 Henderson NV 89052 2483881122 7146302502 18 N N N N N N N N

Application Name Active User CountAlert 10Application Object Library 54Assets 17CRM Foundation 8Cash Management 16Collections 3Contracts Core 1Cost Management 7E-Business Tax 9General Ledger 245Grants Accounting 23Human Resources 18Inventory 80Learning Management 32Oracle Applications Manager 1Oracle iProcurement 169Order Management 1Payables 584Projects 58Provisioning 2Purchasing 50Receivables 35Report Manager 5Sales Foundation 1System Administration 14TeleSales 3Treasury 17Web Applications Desktop Integrator 17XML Publisher 12

Note: A user can have responsiblities in one or more applications. For this reason, the same user can be counted multiple times if he/she belongs in more than one application (Module).

User Count per Module (Application)

Report Date: 2/18/2021

APPLICATION_NAME FORM_NAME USER_FORM_NAME FUNCTION_NAME DESCRIPTION

Application Object Library FNDRSRUN Run Reports FNDRSRUNDisplay warning if all parameters are left blank - OK Button

Application Object Library FNDRSRUN Run Reports FNDRSRUNValidate Date Parameters - Start To and End To - Step 1

Application Object Library FNDRSRUN Run Reports FNDRSRUN Set Sys ModeApplication Object Library FNDRSRUN Run Reports FNDRSRUN Set Sys Mode 2

Application Object Library FNDRSRUN Run Reports FNDRSRUNValidate Date Parameters - End From and End To - Step 1

Application Object Library FNDRSRUN Run Reports FNDRSRUNRetrieve Date Parameters - Check for blank value on End From

Application Object Library FNDRSRUN Run Reports FNDRSRUNRetrieve Date Parameters - Check for blank value on Start To

Application Object Library FNDRSRUN Run Reports FNDRSRUNValidate Date Parameters - Start To and End From - Step 2 for PJ2AST

Application Object Library FNDRSRUN Run Reports FNDRSRUNValidate Date Parameters - Start To and End From - Step 2

Application Object Library FNDRSRUN Run Reports FNDRSRUN Initialize Date Parameters for all Requests

Application Object Library FNDRSRUN Run Reports FNDRSRUNValidate Date Parameters - End From and End To - Step 2 for PJ2AST

Application Object Library FNDRSRUN Run Reports FNDRSRUNDisplay warning if all parameters are left blank - Cancel Button

Application Object Library FNDRSRUN Run Reports FNDRSRUNRetrieve Date Parameters for POLAPA Projects and Fixed Assets Reconciliation Report

Application Object Library FNDRSRUN Run Reports FNDRSRUN

Retrieve Date Parameters - Check for blank value on Start To for POLAPA Projects and Fixed Assets Reconciliation Report

Application Object Library FNDRSRUN Run Reports FNDRSRUNValidate Date Parameters - Start To and End To - Step 1 for PJ2AST

Application Object Library FNDRSRUN Run Reports FNDRSRUNValidate Date Parameters - Start To and End To - Step 2

Report Date: 2/18/2021

Form Personalization

Application Object Library FNDRSRUN Run Reports FNDRSRUN

Initialize Date Pamaters for POLAPO PO Annual Agreements Listing Report and POLAPA Projects and Fixed Assets Reconciliation Report

Application Object Library FNDRSRUN Run Reports FNDRSRUN Retrieve Date Parameters

Application Object Library FNDRSRUN Run Reports FNDRSRUNValidate Date Parameters - End From and End To - Step 2

Application Object Library FNDRSRUN Run Reports FNDRSRUNValidate Date Parameters - Start To and End From - Step 1

Application Object Library FNDRSRUN Run Reports FNDRSRUNValidate Date Parameters - Start To and End To - Step 2 for PJ2AST

Assets FAXASSET Assets FAXASSET Asset Grant Fund Warning - BooksAssets FAXASSET Assets FAXASSET Asset Grant Fund Warning - AssignmentsAssets FAXASSET Assets FAXASSET Asset Grant Fund Warning - RetireAssets FAXASSET Assets FAXASSET Asset Grant Fund WarningGeneral Ledger GLXBDXFR Budget Transfer GLXBDXFR Compare the Two digit accountsInventory INVTOMAI Move Orders INV_INVTOMAI Set Global ParametersInventory INVTOMAI Move Orders INV_INVTOMAI Validate AccountInventory INVTOMAI Move Orders INV_INVTOMAI Make Account field Non-EditableInventory INVTOMAI Move Orders INV_INVTOMAI Assign Account

Inventory INVTOMAI Move Orders INV_INVTOMAIPopulate the inventory charge account based on the POET information

Inventory INVTOMAI Move Orders INV_INVTOMAI Change the Label NamesInventory INVTOMAI Move Orders INV_INVTOMAI Set Default Account String

Inventory INVTTMTX Inventory Transactions INV_INVTTMTX_MISCPopulate the inventory charge account based on the POET information

Inventory INVTTMTX Inventory Transactions INV_INVTTMTX_MISCSet required = FALSE for inventory charge account

Payables APXINWKB Invoice Workbench AP_APXINWKB_BATCHES Supplier Site LOV shows Address1 and Address2

Payables APXINWKB Invoice Workbench AP_APXINWKB_BATCHESGenerate Payment Voucher & assign the Process Flag

Projects PAXTRAPE Expenditure Inquiry PA_PAXTRAPE_SINGLE_PROJECT Disable Mass Adjust ButtonProjects PAXTRAPE Expenditure Inquiry PA_PAXTRAPE_ACROSS_PROJECT Disable Mass Adjust