Submission 1 Data Records · Submission 1 Data Records 090 Staff Responsibility Data Entry Guide....

Submission 1 Data Records 090 Staff Responsibility Data Entry Guide

Document Version 4.0 (09/15/2015) Page 1 of 24

The TEA requires all school district to report staff responsibility records for all professionals and for only those paraprofessionals that assist students with instruction.

Skyward will automatically generate the staff responsibility records, at the campus level, only for teachers and permanent substitutes. The staff responsibility records which will be created automatically is dependent on the staff records being properly setup and included in the Course Master Course Section Class Meet. All other campus staff responsibility records will need to be manually entered into Skyward.

IMPORTANT NOTE: Do not include any teacher aides or classroom assistants as an alternate teacher in the Course Master Course Section Class Meet. If you do they will be reported as either a teacher or a permanent substitute. These staff responsibility records will need to be manually entered into Skyward and must be coded with a Role ID of 033 – Educational Aide. If you have a strong need to include these staff in the Class Meet make sure that you exclude them from PEIMS and manually enter them in the Staff Responsibility section of the Staff module.

PART 1 – (Automatic Records) Verifying Staff Data The very first step is to verify that all of your Teachers and Permanent substitutes have been properly added to your campus staff and that all of their staff data is updated and accurate. Please refer to the “Verifying and Adding Staff Data” training document or request to receive this training.

Go to the Staff Data screen by using this menu path: Student Management\Staff\SF\SF\ Find a staff member and edit/view their record so that you see the screen shot below:



In the Staff Information screen you will need to ensure that the two areas circled in red have been entered correctly (SSN & Staff Type). Verify with the staff member and if necessary with Human Resources that the staff member’s social security number is entered and accurate. It is also crucial to verify that the staff members name exactly matches the name entered by human resources. If you have a staff member requesting to have their name changed refer them to them human resource department first. Once HR has changed their name on the HR system then and only then can you update their name in Skyward.

On the Staff Types line make sure that the staff member has either the Teacher box checked if they are a teacher or the Substitute box checked if they are a permanent substitute. Please keep in mind that we do not report temporary substitutes in the 090 Staff Responsibility record. The other check boxes including “Contracted Through Third Party Vendor”, “Discipline Officer” and “Counselor” have no bearing on the Staff Responsibility data records.

If both of these boxes are checked or if both of these boxes are left unchecked then that staff members record will be reported as a Teacher with a Role ID of 087. If only the Substitute box is checked then that staff member’s record will be reported as a Permanent Substitute with a Role ID of 047.

The staff member’s social security number along with their Staff Type check box will only be used to create an automatic staff responsibility record if the staff member is included in a Course Master Course Section Class Meet. This is why it is important not to include paraprofessional Educational Aides in the Course Master Course Section Class Meet.

If, in the rare event, a staff member is a teacher for some classes and also a permanent substitute for other classes you will then need to request a form from the PEIMS department in order to report this situation.

PART 2 – (Automatic Records) Verifying All Course Data Listed below are four data fields and their location in the course master. You must ensure that each of these data fields is properly coded in order to produce an accurate 090 data record.

Service ID – Course Master Data Class Type – Course Section Data Population Served – Course Section Data Monthly Minutes – Course Master Course Section Class Meet Data

To determine if the proper Service ID has been assigned to a course you must edit a course record using the following menu path:

Student Management\Office\CS\BC\CM

Locate the course you need to verify and click on the “Edit Course” button as shown on the following screen shot.



After clicking on the “Edit Course” button, scroll all the way down to the “Texas State Specific” section and expand it. Here you will find the Service ID field. This field must have a valid and proper service id entered from the C022 Service ID table for the course you are editing.



In addition to the Service ID field on the previous screen shot you will also find critical data fields affecting other PEIMS Data records for CTE and Dual Credit courses. While on this screen ensure that the following fields are also accurately maintained:

Career Tech Ind (Inform the CTE Department if this field needs to be changed)

Voc Ed Contact Hrs (Inform the CTE Department if this field needs to be changed)

College Credit Hrs

Advanced Technical Credit Course check box

Both the Class Type and the Population Served data fields can be found in the Course Master Course Section. To navigate to this area you can follow the same menu path for the Service ID field. When you see a listing of all courses click on the arrow located to the left of the course in order to expand the course menu options. Now, click on the arrow located to the left of Section Details in order to expand this menu item. At this point your screen should look similar to the following screen shot.

On this screen you can see all course sections for the course you have chosen shown in the big red rectangle. Click on the “Edit” link (identified by the red arrow located to the left of the course section you wish to verify) and scroll all the way down to the “Texas State Specific” section and expand it. In this section you will find both the Class Type and Population Served data fields as show on the following screen shot.



In addition to the Class Type and Population Served data fields on this screen you will also find the “Course Sequence Code”, “Non-HS Year Long Course”, “Exclude record from PEIMS”, “Distance Learning” and “Non Campus Based Instruction” data fields which are reported on other PEIMS data records. While on this screen ensure that these other data fields are also accurately maintained. Refer to the “Course Master/Course Section/Class Meet Setup” documentation on how to enter the other fields.

The Class Type data field must be either Regular Students or Non-Regular Students. You can find the Class Type code table from the PEIMS data Standards in Appendix D of this document with definitions for each entry.

The Population Served Code is used to identify the type of students that the course was designed for. Do not confuse this with the type of students in the class. The Population Served Code table from the PEIMS data Standards can be found in Appendix C of this document.



The Monthly Minutes are entered in the Course Master Course Section Class Meet area. You will find the Class Meet within the Course Section area as shown on the following screen shot.

Click on the “Edit” link to open up the Edit Class Meet window. In this window, as shown on the next page, you will find three areas where the Monthly Minutes can be set up.

Option 1 is the easiest way to enter the monthly minutes for a specific class meet but it is also the most inefficient. In order to use this option you will need to manually calculate the monthly minutes for this class meet and then simply enter those minutes into the “Monthly Minute Override” field. This option should only be used for those exceptions where a Bell Schedule cannot be used. If a value other than ‘0000’ has been entered into the Monthly Minute Override field then that value will be used to create the 090 Staff Responsibility record and options 2 and 3 will be ignored. Please refer to Monthly Minutes explanation in Part 4 of this document to learn how to manually calculate monthly minutes for an instructional staff member.

COURSE

COURSE SECTION

CLASS MEET



Option 2 is also an easy but inefficient option to use and should also be reserved just for those classes that do not conform to a bell schedule. Before this option can be used you must first edit the Course Section and click on the “Use Class Meeting Time Override” check box as show on the following screen shot. After clicking on the check box and saving this screen you will now be able to return to the Class Meet window and enter a Start and End time for the Class Meeting Time Override area.



The main difference between Option 1 and Option 2 is that Option 2 will calculate the monthly minutes for you based on the start and stop times you have entered and also based on the campus calendar that has been setup in Skyward for the month of October. Option 2 will only be used if a value of ‘0000’ has been entered into the Monthly Minute Override field and Option 2 has been properly setup. If both of these conditions are true then Option 1 and Option 3 will be ignored.

Option 3 this option is the most efficient option to use but also requires the most thought and care to properly setup. This process begins with setting up a Bell Schedule(s) for the majority of your campus courses. The bell schedule will be covered in Part 3.



PART 3 – (Automatic Records) Creating and using a Bell Schedule

A Skyward bell schedule only serves the single purposes of calulating the monthly instructional minutes for all instructional staff entered into in the course master data.

Sample Bell Schedule for a Secondary Campus



Sample Bell Schedule for an Elementary Campus

The first step needed in order to use option 3 from the previous section, to automatically calculate your monthly minutes, is to setup a bell schedule. You should review a copy of your campuses bell schedule from last year to determine if any changes are needed for the new school year. An updated campus bell schedule form will will be sent to each campus at the beginning of the school year so you can use to submit any changes to the PEIMS department. Bell schedules can only be set up by the PEIMS department so you will need to provide a copy of our campus bell schedule(s) to the PEIMS department as soon as possible.

The previous screen shot shows two examples of a campus bell schedule. All campuses should have a “Regular” bell schedule which is the bell schedule that accomadates the majority of your classess. You can create as many bell schedules as needed but when creating a bell schedule you must consider the classess that will use that schedule. You only want to create a bell schedule that will be used for a majority group of your classes. You do not want to create a bell schedule for just a few classess; in this case you would use Option 1 or Option 2 as listed in Part 2 of this training document.

Your bell schedules only need to reflect your instructional classes and you should not include any non-instructional periods in your Skyward bell schedule such as conferences or lunch periods. The most important thing to remember is that the instructional time for your class meet Display Periods are properly represented in your bell schedules. In other words your course master schedule for the current school year has already been created and is in use. Each of your existing classess already have a Display Period assigned to them. Make sure that these Display Periods are properly represented in the period of the bell schedule that they will be using.



For the purpose of calculating monthly minutes you only need to be concerned with the “Class Start” and the “Class Stop” columns in the bell schedule. These two columns are the instruction times for a specific display period. Please be sure that the start and stop times you enter for each period is an accurate amount of instructional minutes for that period.

The following URL will direct you to an online time calculator which will assist you in calculating minutes between a start and stop time.

http://www.miraclesalad.com/webtools/timesheet.php

Once your bell schedule(s) have been setup you will need to verify that the course sections are using the proper bell schedule. To determine this navigate to your Course Master and edit a Course Section that you want to verify the bell schedule for. When you edit the course section you will find the bell schedule being used for this section in the General Properties area as highlighted on the following screen shot. You can click on the “Bell Schedule” link to see a list of the bell schedules that have been setup for your campus and you can choose the proper bell schedule for that course section. You will need to ensure that each of your active course sections are referencing the proper bell schedule in order for the monthly minutes to properly calculate.

http://www.miraclesalad.com/webtools/timesheet.php



PART 4 – Entering Manual 090 Staff Responsibility Records in Skyward

The following staff must be entered manually into Skyward:

1. All professional campus staff 2. Para-professionals that provide or assist with instruction to stduents 3. Teachers and Permanent Substitutes that are not listed in a Course Master Course Section

Class Meet

All teachers and permanent substitutes that are listed in a Course Master Course Section Class Meet will automatically have their staff responsibility records created for them. Sometimes, a staff member that is already assigned to a class meet in your course master must also have an additional manual staff responsibility record entered to report any courses not listed in the course master or to report any roles other than teacher or permanent substitute which these staff member perform at your campus.

Before you are able to manually enter a Staff Responsibility record for a staff member you must first have that staff member assigned to your campus. Please work with the respective special programs departments that send inclusion teachers to yor campus to determine who should be creating the manual staff responsibility record for these staff members. For the most part campuses should only be responsible for staff that are permanently assigned to their campus on a full time or half time basis.

To enter a manual staff respopnsibility record you will need to navigate to your campus staff records using the following menu path:

Student Management\Staff\SF\SF

Once you get to your Skyward staff screen expand the record for the staff member you need to enter a Staff Responsibility record for. Your screen should look like the following screen shot.



On the screen above you will need to click on the “Add Responsibilities” link to get the Staff Responsibility data entry screen as show below. All data fields for entering a manual staff responsibility record are contained in this single input window. Please note that those staff that will have a staff responsibility record automatically generated will not have any data show up in this area.

Each data entry field for entering a manual staff responsibility record will be covered next. Please note that not all fields will be entered for non-instructional staff but all fields will be covered in the event that you may need to enter a manual staff responsibility record for an instructional staff. All fields on this data entry window marked with an asterisk “*” are required fields. All fields that have a drop down arrow are data fields which require a code to be entered. Please reference the 090 Staff Responsibility section in the PEIMS Data Standards for the current school year for additional information. Never use the previous year’s PEIMS Data Standards as there are always changes from one year to the next.

*Campus ID – The Campus ID field is a nine (9) digit field beginning with our District ID which is “108906” followed by your campus (3) digit Campus ID number.

*Role ID – The Role ID code identifies the capacity in which a staff member serves. Please reference Appendix A of this document for a Role ID Usage guide to help you identify the proper Role ID for your staff members. Depending on the Role ID entered the Service ID may automatically populate.

*Service ID – The Service ID number, as discussed in Part 2 of this training document, comes from the C022 table. The best method for determining the appropriate Service ID to use is to first determine the proper Role ID for the staff member and then use Appendix B to identify the possible Service ID’s which can be used with a specific Role ID. Once you have narrowed down the Service ID’s you can look them up in the C022 table to identify the best fit. The Service ID entered will determine which remaining fields must be entered.



Class ID Num – This field is only required if you are entering a staff member which provides instruction to students. The Class ID Number is a fourteen (14) character code and is composed as follows: The first two (2) numbers are the current school year + The next three (3) numbers are the Campus ID + The next six (6) characters are the Course Key + The final three (3) characters are the Course Section. If the Course Key or the Course Section contains fewer characters than are allotted you must fill in the trailing spaces with a capital letter “Z”. If the staff member you are reporting belongs to a specific class meet in your course master you must use that data to create the Class ID Number so that these two staff records can be linked together via the Class ID number.

*Pop Served – The Population Served Code, as discussed in Part 2 of this document, is used to identify the type of students that the course was designed for. Do not confuse this with the type of students in the class. The Population Served Code table from the PEIMS data Standards can be found in Appendix C of this document.

Num Stu Class – This field is only required if you are entering a staff member which provides instruction to students. This field must be a numeric value representing the number of students a Teacher has in their Class Meet. Leave this field set to “000” if the staff member is not the Teacher of Record for a class (Alternate Teacher).

ESC SSA Staff – Leave this field blank. School districts do not report data in this field.

Class Type – This field is only required if you are entering a staff member which provides instruction to students. As discussed in Part 2 of this document, the Class Type data field must be either Regular Students or Non-Regular Students. You can find the Class Type code table from the PEIMS data Standards in Appendix D of this document with definitions for each entry.

Monthly Minutes – This field is only required if you are entering a staff member which provides instruction to students. This field must be a numeric value representing the number of instructional minutes provided to the student for an average month consisting of four weeks with five working days per week. A para-professional staff’s workday cannot exceed 8 hours.

The monthly minute calculation formal is: The TEA wants an average month of instructional minutes that your staff provides to students. To manually calculate this value use a fictitious month consisting of four weeks each with five working days for a total of 20 working days. For a given instructional staff members class; determine how many days in the month the class is offered multiplied by the number of instructional minutes provided for each class.

If the staff member provides the same number of instruction minutes every week day then the formula is very simple; 20 * Instructional minutes. Keep in mind that certain staff may provide a different amount of instructional minutes based on a daily, weekly or bi-weekly schedule.



PART 5 – Coding Staff Responsibilities Guidelines

In order to determine the proper way to code your campus staff members you will need to refer to the

“Role-ID VS. Service-ID Matrix” which is located in Appendix B of this document.

First, you will need to know what FUNCTION the staff member is being paid from. The campus principal

will know this information because it is part of the staff funding source. Once you have this information

you can reference the “Role-ID VS. Service-ID Matrix” and look under the proper Staff Category and

choose the most appropriate Role ID that is also paid from the proper Function. The column on the far

right of the “Role-ID VS. Service-ID Matrix” titled “FUNCTION” will list all the valid function codes that

these roles can be paid from.

In this case of Academic Coaches the Staff Category will be “Professional Support”, the Role ID will be

“058” and the Function they are paid from should be function “11”. Make sure that you verify all of the

details before coding your staff. This is just a general guideline since coding requirements can change

from year to year.

Possible Service ID’s for these staff can be found in the “C022 Service ID” table which will be emailed to

you at the beginning of the school year and is also available for download from our district PEIMS web

page located at:

http://www.mcallenisd.org/department-technology-peims/

If you have any doubts or questions please call the PEIMS department for guidance.

http://www.mcallenisd.org/department-technology-peims/



PART 6 – Manually Entered Staff Responsibility – Data Report

A customized data report has been created which will show you all of your campuses manually

entered staff responsibility data as they currently exist in Skyward. This data report is sorted

first by the “Campus ID” column and then by the “Staff Name”. This way you can easily see all staff that

has your “Campus ID” assigned to them.

Please keep in mind that some staff float from campus to campus and each campus that has a floating

staff member entered in their Skyward Staff Responsibility Screen will see any entries made by any

other campus that also has the same staff member entered into their Skyward Staff Responsibility

Screen. Because of this only focus on the staff data which has a campus id that matches your campus id

and do not edit or delete any other staff responsibility records.

A copy of your campus manual staff responsibility data report will automatically be sent out to each

campus PEIMS Administrator at the beginning of the school year. You may request an updated copy of

this report by submitting an email request to the PEIMS Department.

Other than any of your instructional staff that you have assigned to a class meet in your course master

you must use the Skyward/Staff/Responsibility section to manually enter a manual staff responsibility

record for all of your campus staff which need to be reported to TEA in our districts PEIMS Submission 1

data file. Sometimes, a staff member that is already assigned to a class meet in your course master

must also have an additional manual staff responsibility record entered to report any courses not listed

in the course master or to report any roles other than teacher or permanent substitute which these staff

member perform at your campus.



APPENDIX A – (C021) Role ID Code Table - Usage Guide

Code

Table ID

Name

Date

Issued

Date

Updated

C021 ROLE-ID 04/02/87 3/02/09

Code Translation

PROFESSIONAL

002 Art Therapist

Serves as Art Therapist

003 Assistant Principal

Assists the principal of a particular campus in any duties the principal may deem appropriate

004 Assistant/Associate/Deputy Superintendent

Assists the superintendent of a particular school district in any duties the superintendent may deem

appropriate. Persons assigned to this role usually perform functions associated with more than one campus

005 Psychological Associate

Serves under the Licensed Specialist in School Psychology (LSSP) or psychologist to provide guidance and

counseling services to students

006 Audiologist

The person who provides audiological services to students with hearing impairments

007 Corrective Therapist

Serves as Corrective Therapist

008 Counselor

Provides guidance and counseling services to students

011 Educational Diagnostician

Provides educational diagnostic services and individualized education program development

012 District Instructional Program Director or Executive Director

Serves under the superintendent, or higher grade instructional administrative officer, as the key specialist

for a major instructional, instructional related, or pupil service program. Responsibilities may include

curriculum development or supervision of programs or personnel whose assignments require certification or

licensure. Only degreed, certified personnel may be placed in this category. Examples include, but are not

limited to staff serving as Director of Guidance and Counseling, Director of Curriculum, Director of

Librarians, Director of Bilingual/ESL, Career and Technical Director, Director of Special Ed, and Director of

Social Studies

013 Librarian

Supervises library/learning resources center, or functions as one of several librarians, or learning resource

specialists, on a major campus

015 Music Therapist

Serves as Music Therapist

016 Occupational Therapist

Serves as Occupational Therapist



017 Certified Orientation and Mobility Specialist (COMS)

018 Physical Therapist

Serves as Physical Therapist

019 Physician

Serves as school Physician

020 Principal

Serves as the instructional leader of the school whose duties include selecting teachers for the campus,

setting education objectives, developing budgets for the campus, and working with school professionals to

prepare individual development plans

021 Recreational Therapist

Serves as Recreational Therapist

022 School Nurse

A person that complies with TEC 21.003(b), "is licensed by the state agency that licenses that profession",

[Nurse Practitioner (NP), Registered Nurse (RN), Licensed Vocational Nurse (LVN)] is employed/contracted

by the school district, and whose primary job responsibility is that of school nurse. Only persons licensed by

the state agency that licenses nurses may be employed as a school nurse

023 LSSP/Psychologist

Serves as Licensed Specialist in School Psychology/Psychologist

024 Social Worker

Serves as the school social worker to provide comprehensive social services as a part of an education team.

Social workers must be licensed by the Texas State Board of Examiners and must hold a bachelor’s or

master’s degree

026 Speech Therapist/Speech-Language Pathologist

Serves as provider of speech-language pathology/speech therapy services

027 Superintendent/Chief Administrative Officer/Chief Executive Officer/President

The educational leader and administrative manager of the school district

028 Teacher Supervisor

Provides consultant services to teachers in a grade level, adjacent grades, in a teaching field, or group of

related fields

030 Truant Officer/Visiting Teacher

Directs activities related to promoting and improving school attendance. Such certified staff members

provide home, school, and community liaison services

032 Work-Based Learning Site Coordinator

The code for a Career and Technical Education teacher (087) assigned to career preparation work-based

learning experiences is changed from 087 to 032 when visiting a student training site for the purpose of

evaluating the student and consulting the employer

040 Athletic Director

Used only when the staff member with such a title is performing administrative tasks directing the athletic

program. Responsibilities may include supervision of coaches and other personnel in the athletic program.

It is not used when coaching duties are being performed

041 Teacher Facilitator

Serves as an exemplary role model in assisting teachers with improving their classroom performance

042 Teacher Appraiser

Serves as an appraiser in the Texas Teacher Appraisal System

043 Business Manager



Serves as business manager or Chief Financial Officer (CFO)

044 Tax Assessor And/Or Collector

Serves as district tax assessor, tax collector, or tax assessor-collector

045 Director Of Personnel/Human Resources

Serves as personnel or human resources director

047 Substitute Teacher

A person who serves in a classroom in the absence of a teacher certified for that assignment where the

teacher has quit, died, or been terminated; or, a person who is permanently hired to substitute on an as-

needed basis. (See Chart A in 090 Staff Responsibilities - Section 2.)

054 Department Head

Serves as head or chairman of a subject area department on a campus

055 Registrar

Serves as school or district registrar

056 Athletic Trainer

Serves as a trainer in the athletics program

058 Other Campus Professional Personnel

Serves as a professional staff member at one or more campuses. Do not use this role unless no other role

applies to the staff member.

Some examples of staff who are to be shown with this role are:

• campus/community liaisons

• campus volunteer coordinators

• information technology staff assigned to a campus

• dean and

• instructional officers assigned to a campus



080 Other Non-instructional District Professional Personnel

Assign this role to district staff who are professional-level, non-instructional staff who cannot be classified

in any other role regardless of where assigned. Physical work location is not a determining factor.

The position does not involve supervising or controlling curriculum, programs, or professional personnel

whose assignments require TEA certification. A degree and/or certification are not required.

This includes but is not limited to:

• district director or administrative department heads and their associates or assistants

• and any other professional-level staff in a functional area such as:

• food service (dietician)

• health services

• maintenance and operations

• transportation

• information technology (including but not limited to programmer/analysts, network specialists, data base

administration, PEIMS coordinator)

• security (including but not limited to Chief of Police, investigators)

• business services (including but not limited to accounting, budget, Human Resources professional staff,

Internal Auditor, professional payroll staff)

• research/evaluation (including but not limited to analysts, grant writers)

• communications (including but not limited to Public Information Officer, Community Liaison)

• legal (including but not limited to Counsel, Hearing Officers)

• textbooks and

• purchasing.

087 Teacher (combination of former codes 025 and 029)

A professional employee who is required to hold a valid teacher certificate or permit in order to perform

some type of instruction to students

PARAPROFESSIONAL/OTHER

033 Educational Aide

Performs routine classroom tasks under the general supervision of a certified teacher or teaching team

036 Certified Interpreter

A state or nationally certified interpreter for the deaf who translates/transliterates for students who are

deaf or hard of hearing, according to ARD committee recommendations.

(Certified interpreters may be either professional or para-professional, depending on district classification)



APPENDIX B – Role ID VS. Service-ID Matrix

F = Fatal edit SW = Special warning edit W = Warning edit

TEACHERS

ROLE ROLE NAME EDIT/TYPE APPROPRIATE SERVICE-IDs INVALID SVC IDs FUNCTION

087 Teacher 09039 F ALL (EXCEPT INVALID)

SS001000-SS010000, SS012000-SS019000, SAXXXXXX 11,13

047 Substitute Teacher 09039 F ALL (EXCEPT INVALID)

SS001000-SS010000, SS012000-SS019000, SAXXXXXX 11, 13

EDUCATIONAL AIDES/INTERPRETERS


033 Educational Aide 0902B F SA000003 All except SA000003 11, 12

036 Certified Interpreter 09033 F SA000004 All except SA000004 11

PROFESSIONAL SUPPORT


002 Art Therapist 09027 W SE000001, SE000005, SE000006 11

005 Psychological Associate 09029 W

SE000001, SS007000-SS009000 31

006 Audiologist 09030 W SE000001-SE000003, SE000006 31

007 Corrective Therapist 09031 W SE000001 11

008 Counselor 09032 F SS007000 31

011 Educational Diagnostician 09031 W SE000001 31

013 Librarian 09035 F SS002000 12

015 Music Therapist 09027 W SE000001, SE000005, SE000006 11

016 Occupational Therapist 09031 W SE000001 11

017

Certified Orientation and Mobility Specialist (COMS) 09036 W

SE000001, SE000004- SE000006 11

018 Physical Therapist 09036 W SE000001, SE000004- SE000006 11

019 Physician 09037 F SS009000 33

021 Recreation Therapist 09036 W SE000001, SE000004- SE000006 11

022 School Nurse 09037 F SS009000 33

023

Psychologist/Licensed Specialist In School Psychology (LSSP) 09029 W

SE000001, SS007000- SS009000 31

024 Social Worker 09087 F SS008000 32

026

Speech Therapist/ Speech Language Pathologist 09040 F SE000002-SE000003 11



PROFESSIONAL SUPPORT (continued)


030 Truant Officer/ Visiting Teacher 09088 F SS020000 32

032 Work Based Learning Site Coordinator 09045 W ALL (EXCEPT INVALID)

SAXXXXXX, SSXXXXXX, SE000002-SE000006 11

041 Teacher Facilitator 09048 W SS001XXX, SS002000, SS004XXX, SS005XXX 21

042 Teacher Appraiser 09082 W SS001000-SS001003, SS005000 23

054 Department Head 09057 F SS002000, SS004000-SS006000 13, 21

056 Athletic Trainer 09061 F SS011000 36

058 Other Campus Professional Personnel 09062 W ALL (EXCEPT INVALID)

SEXXXXXX, SS001XXX, SS013000-SS014000, SS019000 11-36, 53, 61

080 Other Non-Campus Professional Personnel 09025 W

SS010000, SS006000, SS012000-SS019000, SS021000, SS023000, SS025000

All FUNCTION CODEs apply excluding FUNCTION CODE 11

CAMPUS ADMINISTRATION


003 Assistant Principal 09028 F SS003000 23

020 Principal 09028 F SS003000 23 CAMPUS / CENTRAL ADMINISTRATION

(Campus Admin if org = 001-699) (Central Admin if org = 701-799, 998, 999)


012 District Instructional Program Director 09034 F

SS001XXX, SS002000, SS004XXX, SS005XXX, SS006000, SS007000, SS011000 12, 13, 21, 31

028 Teacher Supervisor 09042 F SS001XXX, SS002000, SS004XXX-SS005XXX 21

040 Athletic Director 09047 F SS011000 36

055 Registrar 09059 F SS003000, SS013000 23, 41

CENTRAL ADMINISTRATION / DISTRICT-WIDE ADMINISTRATION


004 Assistant/Associate/ Deputy Superintendent 09026 F SSXXXXXX

12, 13, 21, 31-61, 81

027

Superintendent/Chief Admin Officer/CEO/ President 09041 F SS013000 41

043 Business Manager 09041 F SS013000 41

044 Tax Assessor/Collector 09041 F SS013000 41

045 Director of Personnel/ Human Resources 09041 F SS013000 41



APPENDIX C – (C030) Population Served Code Table

Code Table ID

Name

Date Issued Date Updated

C030 POPULATION-SERVED-CODE 4/2/87 07/02/07

Code Translation

01 Regular Students

Those students served through the regular academic program and students who do not constitute a special population

02 Bilingual Students Those students served in Bilingual programs

03 Compensatory/Remedial Education Students

Those students served in compensatory or remedial education programs

04 Gifted and Talented Students

Those students served in programs for identified gifted and talented students

05 Career and Technical Students Those students served in an approved state career and technical education course

06 Special Education Students Those students served in special education programs as determined by the admission, review, and dismissal committee

07 ESL Students Those students served in English as a Second Language programs

08 Adult Basic Education Students Those students served in the Adult Basic Education program

09 Honors Students Those students served in Honors classes

10 Migrant Students

Those students served in migrant programs



APPENDIX D – (C179) Class Type Code Table

Code Table ID

Name

Date Issued

Date Updated

C179 CLASS-TYPE-CODE 03/02/09

Code Translation

01 Regular

This code is used for all settings not mentioned below including regular classroom, laboratory, or shop settings. (Former INSTRUCTIONAL-SETTING-CODE 80)

02 Non-Regular Classes designed for students in the following settings.

In-School Suspension (Former INSTRUCTIONAL-SETTING-CODE 13) An on-campus setting for students who commit disciplinary infractions, where the

student continues to receive instruction in each course to the extent possible

School-Community Guidance Center (Former INSTRUCTIONAL-SETTING-CODE 15) A program that meets the requirements for school-community guidance centers as specified under TEC §37.051-37.056

Alternative Education School Program for Discipline (Former INSTRUCTIONAL-SETTING-CODE 16 and 18) A program for students who have been removed in accordance with TEC §37.008 from the students’ assigned campus and placed in an alternative educational campus/program operated by a school district either alone or in cooperation with other

school districts, juvenile agencies, or other governmental entities

Televised Instruction (Former INSTRUCTIONAL-SETTING-CODE 19) This setting is for providing instruction in which the content of a course for credit is delivered primarily through televisual technology, such as interactive television,

videotaped courses, or the Internet

Non-disciplinary Alternative Education (Former INSTRUCTIONAL-SETTING-CODE 75) A program for students who receive instruction in a non-disciplinary alternative educational setting (not under TEC §37.008)

Special Education Setting (Former INSTRUCTIONAL-SETTING-CODE 01, 02 ,03, 08, 30, 31, 32, 34, 40-45, 50, 60, 70, 71, 91-98)

Residential Care and Treatment Facility (Former INSTRUCTIONAL-SETTING-CODE 81-89)

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