Submission Guidelines Please note that these are NOT hints or suggestions rather they are MANDATORY and simple guidelines to submit your presentation(s) and comply with ACCME mandated requirements. All competitions begin at 9:15AM. You are expected to arrive no later than 9:00AM for the opening session of the meeting. Presenters are allotted 7 minutes to present your paper and 3 minutes to answer questions. Time limits are strictly enforced. The general meeting begins at 7:45am. You are welcome to arrive at that time to enjoy a continental breakfast in the Exhibit Room. The paper session begins at 9:15AM and concludes at 10:45AM. We encourage you to stay for all sessions as the agenda is top notch this year. The Resident Lecture begins at 2:45PM and includes speakers on the importance of legislative advocacy to your patients and your career, why you need to know about continuous quality improvement now and how you can write research papers on the topic, planning for Resident programs for the upcoming year and more. The Skills Competition follows the resident session and begins at 4:15PM. Please see www.ctacs.org for the full agenda. The winner of the Trauma Competition will be going on to present the paper at the regional Committee on Trauma Competition in Boston. The Connecticut Commission on Cancer is pleased to announce that the winning paper from the Clinical Oncology competition will be submitted to the American College of Surgeons Commission on Cancer’s national competition. The author of the first place winning abstract in the ACS-CoC Research Paper Competition will receive a plaque and cash award of $1,000, travel expenses to the American College of Surgeons Clinical Congress with the opportunity to make a presentation on his/her research to the Annual Meeting of the Commission on Cancer. The authors of the second and third place winning abstracts will receive a cash award of $500, and an invitation to present a poster presentation of their research during the Annual Meeting of the Commission on Cancer. What you need to do next? Read this entire document carefully. Technology: We will have a PC laptop in each room running PowerPoint for Windows preloaded with your presentation. We only accept PowerPoint for Windows presentations. We do not support Mac or Prezzi or PDF or any other flavor of presentation. Your presentations

will be pre-loaded for the meeting and you will have not have access to the presentations for ANY reason until the room moderator unlocks the computer just prior to the start of your session. No changes are permitted after your presentation is submitted to the Chapter. Submission Deadline: The deadline for PowerPoint submissions is midnight on Wednesday 11 October. We have extended the time to midnight to give you a bit more time to prepare. The system will be shut down automatically at that time. If you have not submitted your presentation by that time, you will have forfeited your right to present at the meeting. No excuses, no matter how original, creative, or humorous will be accepted. We STRONGLY encourage you not to wait until the last minute to submit electronically as the servers can get overloaded and may cause you to miss the deadline. We are not responsible if you miss the deadline because of a system crash caused by over-utilization.

This section is VERY important How to Title Your Paper: Kindly title the PowerPoint such that it begins with the last name of the first author and the start of the paper title (i.e. Jones Laparoscopic Survey.ppt). We have almost 50 papers being presented at this meeting and this simple step will save me many hours in getting things organized. Your cooperation is most appreciated and fully expected. How to Optimize/Reduce your File Size: If you have photos in your presentation, prior to submitting it PLEASE follow these steps:

1) Open the presentation 2) Select File and then Save As 3) Click on Tools in the Save As dialogue box 4) Select Compress Pictures 5) Select “Screen” Resolution 6) Click OK 7) Save the presentation and then submit as above

This will dramatically reduce the size of all photos in your presentation to the optimal size for projection and is required. By doing this, the size of the file you will transmit to us online will be reduced dramatically. How to Submit: Submit your PowerPoint and complete the online Speaker Disclosure of Relevant Financial Relationships form by going to http://www.ctacs.org. The site will be active by Monday 10/02/2017. Please try to submit early and not flood the system on 10/11/2017. Overly Large Presentations We cannot accept any presentations over 25MB via this submission process. If you presentation is larger than 25MB AFTER OPTIMIZATION AS ABOVE, please contact Christopher Tasik at info@ctacs.org or by phone at 203-912-1636 to make arrangements. The 10/11 deadline still applies if you are submitting via an alternative method. If you do not call (leave a voicemail if I do not answer) or email me prior to deadline you will be disqualified.

If your presentation contains any videos, please embed them in the presentation. If you need assistance with videos please email or call me as soon as possible and I can assist you. Please do not call me after October 6th for any assistance as I will not have the time to help you and the odds are high your videos will not be included. The annual meeting will be held on Friday, 20 October, at the Farmington Marriott. More information, including directions to the meeting is available on the Chapter website. Thank you for your support of the CTACSPA. Please do not hesitate to call (203-912-1636) or email (info@ctacs.org) if you have any questions. Sincerely,

Christopher Tasik

Christopher Tasik Executive Director DATES TO REMEMBER Monday 02 October – Online Submission Site Opens Wednesday 11 October – Online CME Disclosure Forms and PowerPoint Presentations are due by midnight Friday 20 October – Annual Meeting at the Farmington Marriott