Submitted by Tonya Galbraith, Town ManagerFeb. 10, 2015

Accomplishments in 2014 - AdministrativeThis was a really good year!

Major accomplishments included:

•Outlook Christian Church voluntary annexation and fiscal plan.•Finalizing the South District Annexation, which was done with no remonstrance and very little opposition. Staff worked hard on all the various fiscal plans, public hearing and communication with the area residents. •Completion of the Broadway Tax Increment Financing District.•Work with Hancock Regional Hospital on the Wellness Center project. A considerable amount of time went into the various financing components.

Administrative Continued:

•Worked with Planning and Building and Engineering on several path projects – Tri County Connector (decided not to move forward); Schulz Bridge and the now completed Recreational Trail. Successfully acquired the signatures of 206+ Bay Creek residents, which allowed the Recreational Trail to continue moving forward.•Saw the completion of the Town of McCordsville monument sign at the corner of CR 600W and CR 1000N. Thanks again to NineStar Connect and Vectren. •Worked with Scarlet Lane Brewing Company and Daniels Vineyard on their development plans. •Coordinated Town Council retreat.•Worked with CGS on new trash collection procedures.•Hired Staci Starcher and Holly Gohring.

Administrative – Community and Public Relations

• Worked with School of Public and Environmental Affairs (SPEA) students on their TIF research project.

• Spoke to the Fortville-McCordsville Chamber.• Spoke to the MVCSC School Board.• Spoke to the Business and Professional Women’s Group.• Spoke to SPEA students in Bloomington.• Spoke to Rose Hulman students.• Established the Building a Brighter McCordsville Fund through the Hancock County Community

Foundation (HCCF).• Participated in HCCF’s Celebrating Communities project.• Conducted Annual Dress for Success clothing drive.• Organized or assisted organizing several events at the new Town Hall Park, including the Easter

Egg Hunt, first ever Movie in the Park, Concert in the Park, Touch-a-Truck, and Best of Mutts. • Also organized the 2nd Annual Christmas Tree Lighting Event.• Once again invited to serve on the International City-County Management Association (ICMA)

Conference Planning Committee. • Continued serving on the IACT Board of Directors, Legislative and Environment Committees.

Continued serving on the Indianapolis Regional Transportation Council Policy Committee and the Hancock County Economic Development Council.

• Continued serving on the Bowen Center Public Service Advisory Board.• Continued to increase the number of participants in the Friday email blast.• Continued outreach to residents via Facebook.

Other Administrative Accomplishments – Melissa Davidson, Administrative Assistant• Helped staff the Easter Egg Hunt, Movie Night, Best of Mutts, Touch-a-Truck and the

Tree Lighting Event;• Helped collect and drop off Dress for Success clothing donations;• Helped collect items for the Back Pack Attack;• Staffed Public Works Committee,  Redevelopment Commission and Parks Board

meetings;• Participated in Simplefile on-line meeting;• Participated in Egov online fillable forms training;• Attended Cubic & Bucs Conference;• Attended class for Administrative Professionals;• Participated in Staff Planting Day and weeding and clean-up at the Town Hall Park;• Helped mail & collect forms to Bay Creek residents regarding the multi-use path;• Helped interview for the Utility Billing Clerk position;• Helped train new hires for Utility Billing Clerk positions and helped out in Utility office

as needed;• Helped coordinate and set-up for the Annual Holiday Party;• Coordinated donated food and new toy donations for Angel Connection;• Updated forms to rent the Community Room, started a new calendar for the

Community; Room Rentals, collected deposits and coordinated all reservations of the room;• Helped create Park Shelter Rental forms, ordered enclosed bulletin board for the

shelter and coordinated all reservations of the Shelter.

  

Utility Department:

While we lost two long-time employees of the Utility Department this year, we gained two new employees. Staci Starcher was hired in April and Holly Gohring joined the team in September. They are joined by Connie Malcomb, who is our part-timer and has been working in the Utility Department for a couple of years.

•Increased productivity in backing up system process;•Increased productivity in End of Month procedures; •Implemented new filing system for ACH forms for sensitive information;•Researched and corrected billing in Admirals Bay neighborhood;•Collected 42 lien payments from county for a total $14380.04;•Corrected and rebilled Stormwater for new $2.00 an extra residential acre rate;•Researched and implemented new lien process within cubic;•Installed new check scanner for depositing checks electronically;•Improved consistency with in cubic on addresses and names;•Updated spreadsheet from Mark Witsman for South District Annexation. Corrected owner names of parcels and verified acreage with county;•Researched and implemented online filing system with county- Simplifile;•Updated and changed name of customer form and info sheet. Updated form online;•21 liens filed since August for a total of $7969.23 due to utility;•16 lien releases filed since October;•Streamlined receipt posting procedures;

  

Utility Department Continued:

• Employees went through Cubic and Crystal Reports training for week and half with Frey and Co.;

• Implemented procedure for correcting returned E-bills;• Updated multi-property addresses and spreadsheet;• Sent an employee to Frey Convention in Cincinnati in August;• Implemented new procedure for destroying scanned checks;• Increased ACH payments by 3070, internet payments by 307,

and online payments by 790;• Corrected problem with monthly E-bill submissions;• Reorganized electronic file for ease of locating- purged old files.

Community Room and Park Shelter Use

Community Room was used:  127 timesZumba/Exercise Classes:  23Election Office:  16Birthday/Bridal Showers/Baby Showers: 20HOA/Chamber:  15Girl Scouts/Soccer:  46Town Events: 7 Park Shelter was used: 19 times (and this was its inaugural year).Birthday/Bridal/Baby/Wedding:  9Exercise: 10

Public Works DepartmentRon Crider, Public Works CommissionerWastewater:Steve Gipson, Wastewater Treatment Plant SuperintendentJoe Myer, Plant Operator

•In 2013 we treated 115.7 million gallons of wastewater at 63% plant capacity. In 2014 we treated 120 million gallons at 66% plant capacity.•We had 3,169,800 gallons of sludge hauled.•We saved $544,444.85 (if Fisk would have hauled this amount) on sludge disposal using the Geo-Tube system. •Our total cost of disposal was $68,193.80 that is .02 cents per gallon•Joe completed his Class II Wastewater Certification exam in April 2014 and will receive his license in September 2015.•We are working diligently on trying to cut cost at the Bay Creek L. S. We have added a new timer and trying a new method when cleaning and in the event of a power outage.•We passed EPA (IDEM) required DMR-QA lab testing with a 100% accuracy. •We decommissioned the Stansbury Lift Station because of the electric cost, we will save an estimated $1350.00 a year. This station can be re-commissioned when ready for use. •1,539 Sanitary and Storm Water locates.

 

 

  

Transportation:Ron Crider, Street Commissioner

•Full depth patching on CR 750, CR 800, and S. Railroad Street.•Purchased a new salt spreader for F-450.•Turned in 1.437 road miles to the State of Indiana.•Completed CR 800 passing blister and resurfaced half of road.•Crack sealed CR 600 West.•Hired Nick Brown as a full time employee.•Resurfaced Depot Street and N. Railroad Street.•Purchased 300 tons of road salt.•Completed 26 ADA ramps in Emerald Springs.•Constructed 12x30 building addition at WWTP

Public Works Continued:

Storm-water:Carl Marlett, MS4 Coordinator

•Completed project on Cindy Drive.•Finished McCord Street project.•Street sweeper collected 49 cubic yards of road debris.•Renewed membership with the Upper White River Watershed Alliance.•Received and completed 3 drainage complaints.

Public Works Continued:

Planning and Building DepartmentRyan Crum, Director; Mike Cousins, Building Inspector; Staci Starcher, Administrative Assistant.

Accomplishment Highlights:

•Served as the Town’s Technical Representative on the MPO’s Indianapolis Regional Transportation Council•Represented the Department at Town Council, Plan Commission, Architectural Review Committee, Board of Zoning Appeals, Redevelopment Commission, Parks Board, Public Works Committee, and Technical Advisory Committee•Submitted and received approval for a federal grant to make intersections improvements at CR 600 W & SR 67:

Total Project costs are estimated at $570,000Estimated costs to the town through the grant are $200,000

•Along with the Town Engineer, oversaw the completion of the Rec Trail Project along CR 600 W•Guided the Schulz Pedestrian Bridge Project through the INDOT approval process.  Construction is anticipated in Summer of 2015.•Created the framework for the new Capital Projects Plan.•Implemented an initial round of unsafe building notices.  Eight properties were noticed, 3 have completed steps and are in compliance.  Staff is still working through the process with the remaining property owners.

Planning Continued:Processed 132 single-family residential building permitsProcessed 43 fence permitsProcessed 26 residential ILPsProcessed 6 commercial ILPsProcessed 7 sign permitsAssigned addresses to each new residential lot and commercial tenantCompleted a significant update of the Town’s Zoning and Subdivision Control OrdinanceDrafted and received approval for the Food Truck OrdinanceDigitized all 2014 permits & plans.Updated and re-organized the inspection record tracking and filing system to increase efficiency, reduce paperwork, create a more centralized file, and ensure inspection fees are paid.Reviewed and updated the rooftop count and trash count filesGuided the new Town Gateway Sign at CR 600 W & CR 1000 N to completionGuided 3 new subdivision sections through the approval processGuided 4 rezones through the approval processAssisted the Town Manager’s Office in the completion of the South District Annexation and the Broadway TIF AreaAssisted the Town Manager’s Office in the completion of the revised TIF agreement for the Hancock Regional Hospital’s TIF AgreementAssisted in the discussion/creation of the Vineyard AgreementManaged the following private sector petitions:

13 ARC petitions9 BZA petitions14 PC petitions5 TAC petitions

Planning Continued:

• Updated the Right-of-way and ILP forms to reduce paper waste and make them more user friendly

• Completed more than 1,200 inspections• Mike became a certified Residential Electrical and Plumbing Inspector• Mike assisted PW with plowing during snow & ice events• Ryan completed courses to extend AICP certification through 2016• The Department collected $101,507.09 in fees• Trained new Public Works staff on utility locates

2014 Listing of Accomplishments for Engineering – Mark Witsman  Trails;Completed design and construction of CR 600 West Recreational TrailComplete design and INDOT coordination of Schultz Pedestrian Bridge. Letting date delayed by INDOT General items;Reviewed sewer development agreements and coordinated with staff and legal counsel on the implementation of a change to sewer availability (EDU) feesParticipation in South District Annexation fiscal plan and stockholders meetingsParticipation with Outlook Christian Church voluntary annexationUpdate mapping to include new developments Subdivision Control Ordinance update of financial guaranteesUpdated Capital Projects PlanUpdate of Floodplain Management Ordinance Development;Development review and construction of Bay Creek East Section 3Development review and construction of Emerald Springs Section 4AConstruction of Deer Crossing Section 6Development review of Emerald Springs Section 4BDevelopment review of Daniels Vineyard Storage Bldg.Development review of Hancock Wellness CenterDevelopment review of Outlook Christian Church parking lot expansionDevelopment review of Villages at Brookside Section 8B   

Engineering Continued:

Transportation;Completed design and construction of Patch CR 750 North and CR 800 North project.Completed design and construction of the Mill and Resurface CR 800 and Construct CR 600 West Passing Blister project.Completed design and construction of Mill and Resurface of CR 750N, Depot and Railroad Street.Completed traffic signal study of intersection of CR 600 West and 900 North and the intersection of CR 600 West and Emerald Blvd.Asphalt surface installed in Villages at Brookside Section 3A Stormwater;Completed construction of Cindy Drive Stormwater Improvements project.Completed construction of McCord Street Stormwater Improvements project.Drainage review of Bay Creek East Section 3Drainage review of Emerald Springs Section 4ADrainage review of Emerald Springs Section 4BDrainage review of Hancock Wellness Center

2014 Residential Building PermitsCompared to 20132013 2014

Bay Creek East – 10 Bay Creek East – 14

Deer Crossing – 28 Deer Crossing – 44

Emerald Springs – 27 Emerald Springs – 28

Gateway Crossing – 3 Gateway Crossing – 7

Geist Woods Estates – 9 Geist Woods Estates – 15

Hampton Cove – 0 Highland Springs – 1

Villages at Brookside – 31 Villages at Brookside – 23

Total 2013 – 108 Total 2014 - 132Growth*The residential population growth rate for year 2014 was 6.1% and the increase in the number of residential building permits from2013 to 2014 was 22%.   From, 2005 (when we had approximately 1,051 homes) to the end of 2014 (approx. 1915 homes) we’ve grown by over 80%.  Assuming a conservative growth rate of 6% each, by the end of 2020, the Town would have 2,738 homes.  Assuming three people per home, our population would be approximately 8,200.  Assuming a slightly more aggressive growth rate of 8% each year, by the end of 2020, we would have 3,119 homes, and an estimated population of 9,357.*These numbers and estimates do not take into account the new South Annexation Area

The purpose of this summary is to show the actual sales price of the home vs. the cost of construction, which is needed by the Hancock County Assessor’s Office. Sales prices are verified in GIS. There is lag time of several months for the information to be entered into GIS by the County. This summary will be periodically updated.

Bay Creek EastCost of Construction

Sale price as indicated on BIF GIS actual sale price

Lot 26 1/14/2014 179,500 250,000 243,315Lot 81 3/5/2014 169,959 261,475 286,080Lot 56 3/3/2014 165,558 254,705 248,425

Lot 67 2/25/2014 164,551 253,155

Lot 72 2/20/2014 164,405 252,930

Lot 66 3/26/2014 150,722 231,880 256,440

Lot 163 3/13/2014 162,607 250,165 281,295

Lot 157 3/13/2014 148,821 228,955 262,675Lot 155 5/8/2014 175,594 270,145Lot 162 5/6/2014 178,815 275,100 311,720

Lot 64 6/19/2014 184,178 283,350

Lot 65 7/17/2014 155,743 239,605 310,069

Lot 80 7/21/2014 173,391 266,755

Lot 63 8/21/2014 148,018 227,720 310,069

Lot 58 8/21/2014 169,156 260,240

Average sales price based on Builder Information Forms - $253,745.

Lot 210 2/26/2014 169,800 204,700 242,093

Lot 226 2/25/2014 254,400 254,500 230,433

Lot 211 2/20/2014 123,800 161,500 161,784

Lot 255 2/20/2014 176,200 211,100 221,885

Lot 250 2/20/2014 185,000 220,000 186,000

Lot 233 2/20/2014 125,600 160,500 160,638

Lot 225 3/26/2014 213,400 248,300 259,129

Lot 224 3/24/2014 211,700 246,600 258,000

Lot 251 3/24/2014 174,500 209,500 232,806

Lot 237 3/13/2014 149,300 184,000

Lot 223 4/3/2014 177,600 212,500 224,999

Lot 254 4/3/2014 145,400 183,000 189,715

Lot 241 4/11/2014 163,800 194,350 199,275

Lot 244 4/11/2014 160,000 190,700 193,500

Lot 252 4/15/2014 195,500 226,000

Lot 242 4/16/2014 199,300 229,800 226,647

Lot 234 4/17/2014 181,900 216,700 225,788

Lot 226 4/29/2014 206,900 237,400 239,433

Lot 232 5/14/2014 183,500 213,900 229,769

Lot 238 5/14/2014 208,800 293,300

Lot 216 5/14/2014 205,000 235,600 247,511

Lot 228 5/14/2014 161,600 192,100 190,000

Lot 227 5/14/2014 196,500 227,000 231,746

Lot 215 5/6/2014 194,500 225,000 227,197

Lot 249 5/14/2014 212,000 242,600 227,000

Lot 212 5/6/2014 192,800 223,200 223,270

Lot 235 6/18/2014 164,700 195,000 196,532

Lot 268 5/23/2014 205,000 235,500

Lot 231 5/22/2014 185,700 216,100 223,196

Lot 219 5/22/2014 202,900 233,500 230,008

Lot 239 6/30/2014 251,000 281,700

Lot 240 6/30/2014 239,000 269,500

Lot 214 6/27/2014 217,800 248,200 248,229

Lot 230 8/7/2014 192,800 223,200

Lot 222 7/15/2014 206,500 237,000

Lot 243 7/15/2014 169,000 199,500

Lot 220 9/24/2014 178,800 207,000

Lot 221 10/1/2014 140,000 171,000

Lot 229 10/24/2014 175,800 207,000

Lot 218 10/10/2014 176,200 207,400

Lot 213 11/21/2014 190,600 221,800

Lot 245 11/26/2014 175,000 206,500

Lot 236 12/5/2014 176,000 207,200

Lot 248 12/5/2014 224,000 255,200

Lot 246 12/19/2014 210,600 242,000

Average sale price based on Builder Information Forms = $225,185.

Lot 243 1/31/2014 95,000 182,370 183,300Lot 253 1/31/2014 100,000 187,700 195,315Lot 140 3/19/2014 125,000 259,335 260,806Lot 242 3/12/2014 140,000 239,305 242,920Lot 255 3/11/2014 101,000 184,170 184,145Lot 236 4/22/2014 96,000 199,355 202,675Lot 161 2/20/2014 115,000 254,310 255,140Lot 154 2/20/2014 125,000 218,800 219,490Lot 159 6/19/2014 118,000 236,600 236,600Lot 160 6/19/2014 115,000 245,180 247,855Lot 251 6/19/2014 98,000 195,535 195,560Lot 244 5/22/2014 120,000 227,660Lot 313 6/25/2014 146,000 243,695Lot 142 8/7/2014 128,000 246,100Lot 145 7/23/2014 112,000 202,005 202,005Lot 250 7/15/2014 91,000 157,840Lot 147 7/15/2014 101,000 184,960Lot 245 8/26/2014 100,000 201,825Lot 139 8/26/2014 117,000 234,845Lot 118 8/21/2014 135,000 273,190Lot 151 9/12/2014 101,000 203,505

Lot 158 10/30/2014 106,000 209,495

Lot 141 10/24/2014 138,000 241,130

Lot 246 10/24/2014 120,000 217,495

Lot 254 11/12/2014 86,000 172,930

Lot 157 11/20/2014 139,000 253,990Lot 155 12/5/2014 101,000 203,700

Lot 116 12/19/2014 126,000 254,270

Average sale price based on Builder Information Forms = $218,975.

Lot 80 1/31/2014no entry 215,386 216,651

Lot 46 1/31/2014 100,000 no entry 171,900

Lot 39 3/3/2014 138,746 173,185 173,785

Lot 4 4/22/2014 144,150 173,860 179,990

Lot 53 6/19/2014 137,527 189,495

Lot 2 6/30/2014 188,670 205,005

Lot 34 10/10/2014 148,393 183,103

Average sales price based on Builder Information Forms = $187,419.

Average sales price based on Builder Information Forms = $466,127.

Lot 21 1/22/2014 210,000 440,000 412,165

Lot 27 2/5/2014 289,000 393,000 419,360

Lot 30 3/28/2014 250,000 420,000 432,551

Lot 31 5/6/2014 320,000 520,000 536,550

Lot 37 5/6/2014 320,000 520,000 528,621

Lot 63 4/24/2014 300,000 425,000 425,656

Lot 4 8/1/2014 330,000 510,000

Lot 43 7/23/2014 300,000 440,000

Lot 32 7/21/2014 350,000 515,000

Lot 42 9/8/2014 300,000 450,000

Lot 62 8/26/2014 320,000 528,900

Lot 45 10/24/2014 325,000 380,000

Lot 34 11/13/2014 300,000 445,000

Lot 33 12/5/2014 325,000 430,000

Lot 78 12/12/2014 450,000 575,000

Lot 121 5/21/2014 275,000 380,000

Lot 123 1/10/2014 80,372 220,680 215,000

Lot 336 1/10/2014 116,656 291,575 298,000

Lot 119 2/19/2014 80,000 222,557 225,097

Lot 159 3/28/2014 189,000 220,345 221,340

Lot 334 3/28/2014 232,000 269,518 289,684

Lot 312 3/12/2014 243,000 302,500 318,653

Lot 262 4/11/2014 105,000 249,000 285,000

Lot 156 4/4/2014 76,000 182,000

Lot 335 4/3/2014 243,000 352,610 358,757

Lot 338 5/13/2014 243,000 343,755 355,753

Lot 147 6/19/2014 146,493 174,990 206,290

Lot 332 6/19/2014 216,612 285,919Lot 133 5/29/2014 144,000 181,235 183,515

Lot 340 6/25/2014 235,566 291,740

Lot 185 7/9/2014 207,624 280,000

Lot 115 7/3/2014 154,000 235,015

Lot 341 8/22/2014 208,000 275,500

Lot 121 8/26/2014 160,692 266,390

Lot 173 9/11/2014 153,000 236,000

Lot 130 9/23/2014 161,000 229,000

Lot 140 12/19/2014 159,000 229,000

Lot 160 12/19/2014 153,000 232,000

Lot 343 12/12/2014 236,000 339,865

Average sales price based on Builder Information Forms = $257,008.

Assessed Valuation & Property Tax Rate for past 3 years

2012 = $206,347,233 .51132013 = $209,479,778 .56632014 = $220,571,738 .5373