SUBMITTED IN PARTIAL FULFILLMENT OF THE …Prof. Shaba hat Hussain, Mr. Mustafa K.Q. Zaidi, Dr....

coLi I c rroN DEVELOPMENT IN [NDIRAGANDHI NATIONAL CENTRE FOR THE ARTS AND NEHRL MEMORIA! MUSEUM AND LIBRARY, NEW DELHI

DISSERTATION

SUBMITTED IN PARTIAL FULFILLMENT OF THE REQUIREMENTS FOR THE AWARD OF THE DEGREE OF

^msttx of Hibrarp anJb

infonniition Science (2010-11)

By

NADEEM EHSAN Roil No. lO-LSM-12

Enrolment No. GA-9308

UNDER THE SUPERVISION OF

DR. SUDHARMA HARIDASAN (Associate Professor)

DEPARTMENT OF LIBRARY AND INFORMATION SCIENCE ALIGARH MUSLIM UNIVERSITY

AL!GARH.202002 (INDIA)

2011

DS3903

I** • ^

Tb.

ALIGARH MUSLIM UNIVERSITY, ALIGARH

DEPARTMENT OF LIBRARY AND

INFORMATION SCIENCE

EPBX Direct Fax Res

2700916,20-22, 26 Ext. 19/39 0571-2700039,2700920 0571-2700039 0571-2501525

CERTIFICATE

This Is to certify that Mr. Nadeem Ehsan has completed his dissertation

entitled "Collection Development in Indira Gandhi National Centre for the Arts and

Nehru Memorial Museum and Library, New Delhi: A comparative study" in partial

fulfillment of the requirements for the degree of Master of Library and Information

Science (2010-2011). He has conducted the work under my supervision and

guidance.

I deem it fit for submission

Dr. Sudharma Haridasan

(Associate Professor)

ACKNOWLEDGEMENT

u In the name of ALLAH the most beneficial and merciful"

All praises to almighty ALLAH, the creator of all creations, the

cherisher, and the sustainer of the world, He endured me with the requisite

knowledge and ability to produce this piece of work. 1 bow down to him, in

gratitude with al humility from the depth of my heart.

I feel privileged in expressing my profound sense of gratitude to my

respected teacher and supervisor Dr. Sudharma Haridasn (Associate

Professor), in Department of Library and Information Science, A.M.U.,

Aligarh. It was her constant encouragement, valuable guidance and

assistance that enabled me to complete this work.

I pay my special thanks to my respected teacher and chairman of the

department, Dr. Naushad All, P.M. for his unfailing support, valueable

suggestion and for providing all facilities that made it possible to claim

accuracy in this work.

I owe my sincere thanks to my respected and co-operative teachers

Prof. Shaba hat Hussain, Mr. Mustafa K.Q. Zaidi, Dr. Nishat Fatima and

Dr. Mehtab Alam Ansari.

/ am also thankful to all non-teaching staff of the department specially

Mr. Riyaz Abbas, Mr. Asif, Mr. Zahid and Mr. Shahriq for their help and

encouragement in my work.

My sincere thanks to those who taught me what I knew not. / am also

thankful to my friends Tarique, Saif, Mumtaz, Humay Abdullah, Amir, K.K,

Sadaf and Muzzammil who encouraged me and wished for my success.

I am also thankful to my classmates and well-wishers.

I am indebted to my brothers Yasir, Shahzaib, Atif, Samar and Faisal for

their loving assistance.

Finally, no words could possibly express my deepest gratitude to my

loving parents Mr. Ehsan Bin Manzoor and Mrs. Shehnaz Fatima who

encouraged me to believe in hard work and not to worry about the result.

f U/%u.

Nadeem Ehsan

List of Tables

S.No. 1.

2.

3.

4.

5.

6.

7. 8.

9.

Tables Total Collection of IGNCA and NMML

Annual Budget Allocation (2010)

Annual Budget allocation for Books and Periodicals

Budget Allocation for different Categories of Sources

Selection of Reading materials

Documents Selection Tools

Resource Sharing Incoming Request of Books and Periodicals

Outgoing Request of Books and Periodicals

Page No. 51

53

55

56

58

59

60 61

63

List of Graphs

S.No.

1.

2.

3.

4.

5.

Figures Total Collection at IGNCA and NMML

Aimual Budget Allocation of IGNCA and NMML

Aimual Budget Allocation for different sources

Incoming Request for Documents at IGNCA

Outgoing Request for Documents at IGNCA

Page No.

52

54

57

62

64

Contents

List of Tables and Graphs

Page No.

Chapter-1

Introduction

Chapter-2

Special Libraries

Cliapter-3

Profiles of the Libraries

Chapter-4

Review of Related Literature

Chapter-5

Methodology

Chapter-6

Data Analysis and Interpretation

Chapter-7

Findings, Conclusion and Suggestions

1-12

Bibliography

Questionnaire

ABBREVIATIONS

NMML

IGNCA

CSL

CD-ROM

SDI

PPBS

CAS

E-Jouraal

CRC

E-Newspaper

SDC

ARL

OPAC

WWW

AMU

BHU

OCLC

Nehru Memorial Museum and Library

Indira Gandhi National Centre for the Arts

Central Secretariat Library

Compact Disk Read only Memory

Selective Dissemination of Information

Program planning budgeting system

Current Awareness Service

Electronic journal

Children Resource Centre

Electronic Newspaper

Special and Digital Collection

Advance Research Libraries

Online Public Access Catalogue

World Wide Web

Aligarh Muslim University

Banaras Hindu University

Online Computer Library Centre

t^^^(< yj^/^^

Introduction

INTRODUCTION

Collection Development

Collection development is a dynamic and continuous activity. It involves the

users, the library staff, and the subject experts of the selection team .It is not an

end in itself, but a means to develop a need-based, up-to-date, and balanced

collection fit to meet the document and information needs to the users.

Various steps involved in collection development are:

1. Analysis of the information needs of the users;

2. Formulation and implementation of selection policy to suit the objectives of

the library;

3. Acquisition programmes to build-up a balanced collection;

4. Resource sharing and its impact on collection development;

5. Weeding out programmes to ensure effectiveness of collection;

6. Collection evaluation.

The collection development is an efficiency audit aspect of a library, closely

linked with its use .The use is enhanced by the appropriate organization of the

Introduction

collection, accessibility to it, circulation of the documents, and the maintenance

of the collection .With the development of quantitative techniques and the

identification of various parameters of usage of documents, the collection

development process is tending towards objectivity .Ranganathan 's First Law

of Library Science Books are for use ,is however, a seminal guide for this

purpose.

DEFINITION AND MEANING OF COLLECTION DEVELOPMENT

Encyclopedia of Library and Information Science says "Library Collection is

the sum total of library materials - books, manuscripts, serials, government

documents, pamphlets, catalogues, reports, recordings, microfilm reels, micro

cards and microfiche, punched cards, computer tapes,etc.- that make up the

holdings of a particular library".

The term Collection Development has evolved to emphasize the need to

respond" to user's needs. Bloomfield (1987) says "to meet the demands,

librarians have evolved theories of collection development, which imply a more

active role in managing libraries.

Harrods's Librarian's Glossary (6th edition) defines collection development

as "the process of planning a stock acquisition programme not simply to cater

for immediate needs but to build a coherent and reliable collection over a

number of years, to meet the objectives of the services".

Collection development is sometimes considered as synonymous to "Collection

Building" which means that there is already nucleus of collection in the library

and the librarian is going to build up the collection. But collection development

Introduction

is a term other than collection building, since the word development implies

qualitative improvement of the collection.

That is why Shipman has said "Building a Collection may occasionally involve

the selection and acquisition of ...materials ab initio, but in most cases it is

likely to mean the planned systematic development of an already existing

collection".

Joseph C. Shipman

According to him collection development is "the sum total of library materials;

books, pamphlets, manuscripts, punched cards, serials, government documents,

microfiche and computer tapes etc. that makes up the holdings of particular

library. In other words, it is planned; systematic development of an already

existing collection.

G>L.Mosher

According to him "collection development is to build a library collection which

will supply a continuously expanding store of useful information to support and

enrich the programmes of its parent organization. In order to provide the best

materials for the implementation of its duties, the library requires guidelines for

the collection development .The policies which are, of necessity, subject to

review as needed, form the framework for building the library's collection".

Introduction

1. PURPOSE OF COLLECTION DEVELOPMENT

Collection development implies selection, acquisition and evaluation of the

library collection in order to see that both print and non-print materials that are

available in a library are really useful to the clientele. Collection development

therefore dispenses away with arbitrary selection and acquisition of documents.

Similarly it envisages periodic evaluation of the library stock both to improve

its Collection as also to weed out the irrelevant, outdated and unnecessary

documents from the library. It also means that users' needs should be kept in

mind while building up the collection. The purpose of collection development

now becomes clear.

Its purpose is to find out the users information/document needs to:

• Fulfill the library's obligation to the user community to provide

relevant and nascent information.

• find out the user's information/document needs,

• select and acquire documents that are really useftil to the clientele,

• adopt systematic and judicious spending on document collection,

keeping the objectives of the service in mind, and

• Periodically review the collection for weeding out unwanted and

outdated documents from it.

2. COLLECTION DEVELOPMENT POLICIES

Collection development is a continuous and never -ending activity, a well-

thought out long term policy is needed to accomplish the task of collection

development systematically. Such policy, besides other things, should provide

answer to the following:

a. "Who has the responsibility for seeing that a policy is setup and regularly

carried out?

Introduction

b. Who should have final authority for directing and controlling the distribution

of book funds?

c. What material should be acquired?

d. Who should participate in the selection?"

It is proper that the collection development policy is laid down by the highest

authority keeping in view such factors as the objectives of the organization,

information needs of the users, resources available, etc. The UGC Library

committee has assigned this responsibility to the top management of the

university -executive council or syndicate or academic council-or the library

advisory committee appointed by it.

3. PRICIPLES OF COLLECTION DEVELOPMET

There are some principles of selection. These Principles which guide the

librarian in making a judicious choice of a document .The production of

document today is enormous. Thousands of them are in wide varieties. With the

help of these, following principles one develops a meaningful collection of

documents in the libraries.

Selection of documents is both an art and a science .The following principles of

selections are most important and should be given weightage .They are as

follows:

a. Drury's Principles

The Basic Principles, which still governs the selection of reading material for a

library, was enunciated by Drury in 1930.1t states: "To provide the right book

to the right book to the right reader at the right time". The reader is the central

theme. A document is right or otherwise is in relation to a reader. It is to be

provided when the reader needs it for use. The selector should know the readers

and their requirements. He should select only that material which caters to the

5

Introduction

informational, educational and recreational needs of the readers. The selected

material should be procured expeditiously to be made available to the user

when he needs it. Knowing the needs of the readers and knowing the

documents which can meet these needs is important in making the selection of

documents, but more important this is the creation of an efficient mechanism to

ensure the availability of the selected material at the right time.

b. Dewey's Principle

Melvil Dewey's principle states: "the best reading for the largest number at the

least cost." According to this principle a library should select within the

financial resources available the best documents which may satisfy the

information needs of the maximum number of readers. The term 'best' means a

document which may be the best in its own field, the best that will be read, the

best of which good use will be made, the best that will answer a certain

demand. The best documents are those which satisfy the demands of the users

for recreation knowledge and study; the documents which cater the social and

cultural needs of the users.

c. Mc Colvin's Theory

L. R. Mc Colvin advanced his demand and supply theory of book Selection in

1925. He states, "Books in themselves are nothing. They have No more

meaning than the white paper on which they are printed, until they are made

serviceable by demand, the greater is the resultant and possible service". The

term 'supply' refers to the availability of reading materials in all its aspects and

varieties. 'Demand' on the other hand means expressed and unexpressed

information needs of the users.

Introduction

d. Ranganathan's Laws and Document Selection

Ranganathan's first three laws of library science are helpful in formulating the

principles of document selection. First law makes it obligatory that only those

documents should be selected which are of use to the clientele of a particular

library. While selecting the documents, the present and potential requirements

of the users must be kept in view. A school and public library should avoid the

selection of costly books which are not likely to be in frequent demand. For a

children library, the book should be illustrated, in bold type face and attractive

font. The second law "every book its reader" directs the selector to cater for the

information needs of all the users of the library. The subject or the language or

the style of exposition of documents to be selected should be in accordance

with the requirement of the users. This is possible only when the selector of the

document know the user and their requirements well. The third law of library

science "every reader his/her book" suggest that,all efforts should be made to

put to use those documents of value which have been selected in anticipation of

the needs of the users.

4. LIBRARY BUDGET

The term budgeting refers to the process of budget planning and preparation,

budgetary control and related procedures. The formal presentation of the plan is

called budget. Budget is a written statement of the income and expenditure

during the year. It covers all items of works to be taken up over a specified

period of time in future. Thus an overall budget covering the institution as a

whole is also known as master budget. A library budget is an estimate of

expected income and expenditure of the library for the coming year. Being

merely an estimate, it can be altered, due to change in circumstances.

Budgeting is usually done on yearly basis. The most central aspect of financial

Introduction

management of the library is the budget, which is a statement of income and

expenditure of the library. The budget provides guidance in spending the

appropriated funds through a period of time. It is also an instrument of control,

communication, coordination, evaluation, and motivation.

5. OBJECTIVES OF LIBRARY BUDGETING

The overall objective of library budgeting is to plan different phases of library

operations. Coordinate activities of different departments of the library and to

ensure effective control over it. Thus specific objectives are as follows:

1. To predict library's future services, services costs and other costs to achieve

desired goal.

2. To anticipate library's future financial condition and the future needs for

funds with a view to keeping the library active and up-to-date.

3. To coordinate the efforts to different departments and departments of the

library towards the common objectives.

4. To accelerate the efficiency of operations of different divisions and

departments of the library.

5. To fix responsibilities of different departmental heads.

6. To have effective control over the library's funds.

6. FACTORS EFFECTING BUDGET

1. Size of the library- collection, staff, users and services points.

2. Location.

3. Kinds of the library services.

4. Types of users.

5. Rising costs.

6. Periods covered (one year or more)

8

Introduction

There are few methods of preparing library budgets, which include both the

traditional approaches used by many organizations and more innovative ones

that have recently found their way into libraries.

7. METHODS OF LIBRARY BUDGET

a. LINE BY LINE ITEM BUDGET

In this type of budgets, the items of the expenditure are divided line by line,

into broad categories such as books and journals, salaries and allowances

equipments, contingencies etc. With further sub-divisions of each of these

broad categories. This is the usual traditional method which, by taking into

account past expenditure on each items, prepares the current budget. The

budget is prepared with small increase of say, 5-10% for each major item of

expenditure of the previous years' allocation, assuming that all current

programmes are good and necessary. This budgetary method does not go into

evaluation of activities and services of performance.

b. LUMP SUM BUDGET

In lump sum budget, a certain amount of money is allocated to the library. In

this, the library got freedom to decide as to how the amount is going to be

allocated to different categories.

c. FORMULA BUDGET

In formula budget predetermined standards are applied for allocation of money.

Such a budget is technical and easy to prepare. It does not require special skills

to prepare the same.

Introduction

d. PROGRAMME BUDGET

It does not estimate the expenditure on the basis of individual items. It is

focused on the activities that the Ubrary plans. Hence the budget is prepared on

the basis of the cost of programmes. Every year, the library has to decide

whether a programme has to continue, get modified, or deleted.

e. PERFORMANCE BUDGET

This method is similar to programme budget but in this method the emphasis is

given to performance in place of programmes. The expenditure is based on the

performance of the activities and the stress is given to operational efficiency.

The careful accumulation of quantitative data on all activities over a period of

time is required. Management techniques such as cost benefit analysis are used

to measure the performance and established norms. Hence this method

measures only the quantity not quality.

f. PLANNING PROGRAMMING BUDGETING SYSTEM

PPBS method combines the best of both programme budget and performance

budget, and focuses on planning. It begins with the establishment of goals and

objectives and ends with formulation of programmes or services. This method

combines the fiinctions of planning activities. Programmes and services,

translating them into tangible projects and finally presents the requirements in

budgetary terms.

g. ZERO BASED BUDGET

This method is similar to PPBS conceptually but does not take into accounted

that what happened in the past but emphasizes on the current activities. Every

programme and activity is spelled out in detail, and request for financial

10

Introduction

support for these has to be established afresh every year. In fact, no activity

could continue simply because that activity was undertaken previous year.

8. METHODS OF COLLECTION DEVELOPMENT

There are various methods for collection development which are as follows:

a. PURCHASE

It is the primary method of acquiring documents in a library. Library acquires

most documents by directly purchasing them from the publishers or agents if

there is no other way.

b. GIFT/DONATION

It is another source of developing the library's collection. No library can

potential to purchase all reading materials needed by the users of the library, so

up to some extent library rely on this method. Some publishers provide

specimen copies of the documents to the libraries. These specimen copies come

under the category of Gifts/Donations.

c. INSTITUTIONAL MEMBERSHIP

A library can have membership of the various institutions and learned societies

and than it can get the resources which are published by those learned societies.

d. DEPOSIT SYSTEM

It entitles some specially designated libraries to receive free copies of the

publications brought out by government, national and international

organizations.

11

Introduction

e. EXCHANGE

Exchange is another important method of building up library collection.

Exchange of materials between libraries, learned societies, institutions and

governments serve a number of purposes such as:

1. Procurement of out-of-print and rare books that can not be obtained from any

other source.

2. Acquiring publications which are not for sale or not distributed in the usual

book trade channels which are particularly true in case of foreign government

documents and reports.

3. Obtaining government publications on a regular basis.

4. Using to best advantage the duplicates of a library as well as its own

publications or those of the parent organization by offering them in return for

publications not represented in the library's collection.

Exchange also promotes goodwill among the libraries especially at the national

level.

12

<^^^Q:

Special Libraries

SPECIAL LIBRARIES

The term 'Special Library' means a library which is concemed almost exclusively

with the literature of a particular subject or group of the subjects. Special Library

serves, a special clientele located within a single establishment or group and all

engaged in working towards one common purpose Special library exists to serve the

personnel of the parent body and caters to their information needs.

Special library serves special clientele, group and is responsible for the Collection.

Storage, Organization, Retrieval and Dissemination of Information directly concemed

and auxiliary to the work of the specialized institution with which it is attached.

L DEFINITION

The following are the important definitions of special libraries:

J.E. Wright

J.E. Wright points out that "Special library" means a library which is concemed

almost exclusively with the literature of a particular subject.

L. H. Moriey

According to him "Special Library is that unit in the Organization responsible for

locating and supplying whatever knowledge and experience that may advance its

activities".

D.V. Arnold

"A Special Library is one, that serves a group of readers who have an 'extra library'

existence as a group."

13

Spedal Libraries

S.R. Ranganadian

Prefer to call it the "Specialist Libraiy" to supply detailed infonnation regarding some

subject field -Scientific, technological or othawise, the resource are SpeciaUzed and

the users are Specialists".

According to Ranganathan "the difference b/w general Library and Special Library

lay only in the nature of chentele and Has material or the document served".

2. FUNCTIONS OF SPECIAL LIBRARY

1. To collects maintains and store infonnation and data keeping in view the needs of

the organization.

2. Special Libraries analyze (synthesizes) and evaluate information and data.

3. To provide critical thought finding, reviews book on a single subject, monograph,

reports and/or collections.

4. To provide critical compilation.

5. To provide flie state-of the art report.

6. To provide rephes to quarries.

7. To provide reprint, bibliographies, and references.

8. To perform Uterature researches and translation services.

9. To provide abstracts, indexes and extracts.

10. To prepare accession Usts, bulletins, News-Letters, Summaries, Handbooks, or

Manuals.

11. To disseminate current information and SDI and thus stimulate research.

14

Svedal Libraries

12. To use ihter library loan to provide additional materials needed.

13. To maintain organizations archive through its staff.

3. TYPES

Special libraries on the basis of types can be divided into many categories, but broadly

they are divided into five categories. They are as follows :

a. Government

Government libraries are those libraries, which are attached to government offices and

departments. These libraries comes under different ministries. The collection of such

libraries is dominated by government documents, which are issued under the imprint

and authority of the government agencies or the expense of govemment whenever

required by the law.

b. Societies and Institutions

The basic purpose of societies and institutions is to formulate the developmental

plans, which require a wide range of information. For this purpose, they formed a

library which has collections of reference sources.

c. Industrial and Commercial Organizations

The collection of industrial libraries is different from other libraries. In addition to the

acquisition of books, journals etc, they also include internal (in-house) as well as

extemal (commercial) information.

d. Academic Institutions

A library attached to an academic institution, i.e. an institution engaged in teaching

and/or research and imparting formal education for students to aspire and complete a

particular course under prescribed syllabus.

15

Special Libraries

e. Public Libraries

Ranganathan defines a public library as "a institution maintained for and by the

community primarily for the social purpose of providing easy opportunity for self

education through out life of every person of the community".

4. COLLECTION DEVELOPMENT

Special library collections are working collection to support their information

services, with an emphasis on current information and retrospective material,

determined on the basis of projects and programms taken up by the organization.

Besides the traditional forms of material such as books, joumals, technical and

research reports other typical and significant material include patents, business

records, trade information and news clipping etc. A particular feature of collection in

special Ubrary is that it is never static, but dynamic and changing as new activities and

programs develop in present organization, the library also gets affected by changes in

parent oiganization and tiie scope and nature of collection and services also gets

changed suitably. Generally the special library has three major components;

a. Published information

b. Internally generated information and

c. Information available from sources outside the organization.

In most of the special hbraries, periodicals provide tiie most updated information.

Periodical collections are perhaps the richest of the Ubrary resources and the

maximum funds are provided for subscription of periodicals, specialized reports form

the second category of published information collected through newspaper clippings,

16

Svecial Libraries

pamphlets, statistical compilations, trade catalogues and government documents etc.

forai the other sources of information.

The second major component of the collection is information generated within

organizations, such as research and technical reports, news letters, sales literature and

competitive advertising etc.

Use of resources outside the organization is the third component of a special library

collection. Usually the special library has to depend on intemet for information and

material outside its scope of activities.

5. SERVICES OF SPECIAL LIBRARY

A special library is based on special subjects and special users will have to perform

completely different service. They have to deliver all kinds of "Document Service".

The main services of special library are given below:

a. Current Awareness Service (CAS)

This Service is provided on the anticipation of demand. It provides information in a

geno-al way or on broad bases, being a special library user's need information in a

specific way or in a specialized way.

b. Selective Dissemination of Information (SDI)

Special library provides SDI for keeping their users well informed by providing

document or information which they need. This service is basically provided by

library on demand as it deals with special topic as special user requirement.

c. Abstracting Services

Abstracting means concise form of information, special library prepares abstracts

usually in a specialized area. The Abstracts published and supplied regularly to the

17

special Libraries

users of special library. Abstracts of articles of journals are published at regular

intervals.

d. Indexing Services

It is the most important service provided by Special Library. Index is a systematic

guide to the items of a collection. By indexing service users can get information about

where the piece of information is located, so that it saves the time of the users.

e. Bibliographical Service

A Bibliography is an organized list of primary or otitier sources relating to a given

subject to assist specialists. It is usually arranged alphabetically by author or topic

wise.

f. Translation Service

In this service, foreign language documents are translated into otiier languages, so that

any user can use these documents. Apart from fliese services otiier services provided

by special library are same as in other libraries like lending services, reading room

services, reprography etc.

g. Document Delivery Service

The document delivery service is designed to provide access to material not held in

the library's collection. In this service either the original document or its copies or

translations are delivered to the users on demand.

h. Referral Service

The reference staff provides information about names, addresses, telephone numbers

and brief description of the persons and institutions, which may be able to provide

information to the users seeking information.

18


PROFILES OF THE LIBRARIES

NEHRU MEMORIAL MUSEUM AND LIBRARY

The Nehru Memorial Museum and Library is a unique institution which

attempts to recollect, preserve and reconstruct tiie history of the anti-imperialist

struggle in India. An autonomous institution, set up by the Government of India

was founded m 1964 after the death of PtJawaharlal Nehru. It was then

decided that T e ^ Murti House should be converted into a museum and a

library which would cater to research on the Indian freedom movement and

aspects of contemporary history.

In addition, the institution has intensified its academic pursuits with a view to

strengthening the NMML as an institute for advanced study and centre of

excellence in research of international standards. The NMML attracts a large

number of scholars from across India and the world, through its socially

relevant academic discussions and seminars and through policy dialogue

discussion saries. The fellowship programme of the NMML continues to be

conducted in the proper academic sprit and seeks to uphold the Nehruvian

vision and contribute high standard interventions in day to day academic

debates.

COLLECTION

The library holdings roughly cover the period from the eighteenth century to

the preset times and deal with various aspects of modem and contemporary

history .The collections are massive and diverse -books, journals, photographs,

periodicals, newspsô^, private papers and oral history records. Currently, the

library maintains a collection of more than 2.5 lakh printed books; over l.S

lakh photographs related to Nehru and the Indian freedom movement and

19


around 8,000 audio tapes. Regular purchase of printed material and donations

by various individuals and institutions help in updating and expanding the

holdings of the library continuously.

The library contains a very rich and varied collection of books, journals,

photographs and other materials on microfilm and microfiche. Open to

bonafied researchers on a nominal fee, the library is an advanced research and

referrace institution on social sciences, with an emphasis on modem Indian

history. Its relevance is augmented by the archives of rare non-official research

materials, an Oral History section and multi-media library to record the

reminiscences of tilie makers of modem India and others who have contributed

in more recent times, as also a Centre for Contemporary Studies.

In the last four decades, scholars of modem and contemporaiy history have

found the institution ahnost indispoisable for carrying out their research. A

cursory glance on the acknowledgements appearing in books on modem Indian

history is a testimony to this reality. It is the biggest responsibility in the

country for microfihned newsp^>ers and private papor collections of eminent

individuals and at the same time of non-official social and political

oiganizations. The holding of the library covers a wide range of subjects related

to modem and contemporary history.

The Library has grouped its possession of published works about Jawaharlal

Nehm and issues/subjects related to him under the heading 'Nehruana'. This is

a collection of published books concerning Nehm-his writings; numerous

collections of his correspondence and speeches; academic works relating to

diverse aspects of his life, thoughts, politics and leadership. Similar collections

have been prepared for Mahatma Gandhi under the head 'Ganghiana' and for

Indira Gandhi under the title 'Indirana'. In the past few years, the library has

also buih upon a collection of published works on North-East India.

20


The Library also houses an extensive collection of documents on microfilm

rolls and microfiche plates in the Microfilm Section. The newspapers,

periodicals and private pêrs dating back to 1838 are available on

approximately 18,500 microfilm rolls. Other rare documents are available on

more than 50,000 microfiche plates in this section.

Journal and periodicals are housed in a separate Periodical Section within the

Library. Currently this section maintains a collection of 497 journal is in

English, Hindi and other regional languages.

NMML also possesses an impressive collection of photographs of the freedom

movement in India and national leaders of the pre and post independence

period .This collection currently stands at more than 1.5 lakh photographs and

negatives of another one lakh images. It is housed in a Photo Section within

the library.

The Manuscript Section collects and preserves the private documents of

distinguished individuals and records of non-official institutions, associations

and societies which played a significant role in the fi'eedom struggle and the

development of modem India. It also continues to acquire the documents from

institutions and eminent Indians .Till now, more than a thousand precious

collections have been found here .These are preserved in 24,000 boxes which

run into more than five million pages. The growth of this division is an ongoing

process wherein it keqps acquiring new collections from different part of the

country. Some important collections include papers of Jawaharlal Nehru,

Mahatma Gandhi (Pyarelal Pêrs),Mridula Sarabhai,

CRajsôpalachari, Jayaprakash Narayan, Vinoba Bhave, Dadabhai Naroji

,Bhulabhai E)esai,Syama Prasad Mookerjee,M.N.Roy,Sri Prakasa,Raj Kumari

Amrit Kaur,Rameshwari Nehru and others. The section also holds institutional

pêrs including those of institutions like all India Trade Union Congresss.All

21


India Hindu Mahasabha, All India Women's Conference, Home Rule League,

British Indian Association, Ail India states People's Confidence and others.

Today, the Library houses not just an exhaustive collection of published

material on numerous aspects of modem and contemporary history but also

possesses an impressive and diverse archival holding. Regularly updated,

expanded and made available for research, these holdings make the NMML a

major academic destination for Indian and foreign scholars from diverse

disciplines and varied fields of interest

DIVISIONS

The various divisions of the NMML are:

1. Museum

2. Library

• Microfilm section

• Photo section

• Periodical section

3. Research Division

4. Centre for Contemporary Studies

5. Nehru Planetarium

6. Multi-media library

7. Children resource centre

S. Hindi Division (Rajbhasha Prabhag)

1. Museum

The Nehru Museum was designed as a personalia museum to present the life

and works of Jawaharlal Nehru through the visual media in the context of the

struggle for India's independence. The Museum thus portrays Nehru's ideas

and life as well as different facets of the Indian freedom movement. Being a

22


personalia museum, parts of Teen Murti House-the reception room, bed room,

drawing room and study-have been preserved as they were during the lifetime

of Jawaharlal Nehru. Nehru's reconstruct the south block office of the External «

Affairs Ministry is located at the ground floor itself.

The Museum ingeniously display a series of inter-linked exhibitions depicting

the different phases of colonial history as well as the epic story of our struggle

for fi-eedom through contemporary photographs, photocopies of manuscripts,

letters, newspsêrs, periodicals and other documentary materials.

2. Library

Teen Murti House also houses a specialized library which has been designed

and developed as an advanced research and reference centre on colonial and

post-colonial India .Sponsoring fellowships for exploring new areas and issues

of research in social science.

3. Research Division

The Research Division comprises of four sections-the Manuscripts Section, the

Oral History Section, the Research and publications Section and the

Reprography Section.

4. Centre for Contemporary studies

The Centre for Contemporary Studies was set up as an advanced studies unit of

NMML in 1990 and is housed in the annexe building. Created with the purpose

of streaming research activities and providing an atmosphere conducive for

research, the C^tre is responsible for overlooking all research projects of

NMML.

23


5. Nehru Planetarium

The only Planetarium in Delhi is housed in the Te«i Murti campus and was

established in 1984.The NMML took charge of the Planetarium from the

Jawaharlal Nehru Memorial fvrnd in 2005.With its various innovative and

informative shows like 'Our Cosmic Heritage', 'New Solar System' and 'Life

story of a Star', it enlightens its visitors about the mystaious of the sky.

6. Multi-Media library

Along with the CRC, this is the latest addition to the NMML inventory. This

unit uses new technology available to conduct audio-video recording of

prominent persons, freedom filters and others who have made a mark in their

respective fields. It is also responsible for creating resources by way of

documenting all programmes held at the NMML.

7. Children Resource Centre

The Children Resource Centre (CRC), which started m 2007 with a range of

open activities and events including Freedom Week and 150 years of 1857, has

evolved as a vibrant and lively unit of NMML. Its activities are aimed at

keeping alive the legacy of Pandit Nehru, who loved children, and of the

national freedom struggle and their values of democracy, secularism and peace.

8. Hindi Division (Rajbhasha Prabhag)

The objectives of Rajbhasha Prabhag (Hmdi Division) are to ensure compliance

with the ofGcial language policy of Government of India, i.e. the provisions

made in the Constitution of India (Part -XVII, Articles 343 to 351) regarding

OfQcial Language; The Official Languages (OL) Act, 1963; (as amended in

1967), the Government resolutions regarding Official Language, 1968; Official

24


Languages (OL) Rules, 1976 and also to motivate staff members to achieve the

targets fixed in the annual programme issued by Department of Rajbhasha,

Ministry of Home Affairs, Government of India for the progressive use of

Hindi language.

INDIRA GANDHI NATIONAL CENTRE FOR THE ARTS

The Indira Gandhi National Centre for the Arts is the premier government

funded arts organization in India, as an autonomous institution under the

Department of Culture.The Indira Gandhi National Centre for the Arts,

established in memory of Smt. Indira Gandhi, is visualized as a centre

encompassing the study and experience of all the arts ~ each form with its own

integrity, yet within a dimension of mutual interdependence, interrelated with

nature, social structure and cosmology. The IGNCA was launched on 19

November, 1985 by the late Prime Minister Shri Rajiv Gandhi at a function.

The Indira Gandhi National Centre for the Arts Trust was constituted and

registered at New Delhi on 24th March 1987. The founder trustees of IGNCA

were Shri Rajiv Gandhi, Shri R. Venkataraman, Shri P.V. Narasimha Rao, Smt.

Pupul Jayakar, the Finance Minister of 1987, Shri H. Y. Sharada Prasad and Dr.

Kapila Vatsyayan.

COLLECTION

The Indira Gandhi National Centre for the Arts (IGNCA) has established a

digital library on indigenous cultural heritage, i.e. 'Kalasampada: Digital

Library Resource for Indian Cultural Heritage' (DL-RICH) with the support

from India's Ministry of Communications and Information Technology. It hosts

a Sanskrit text repository, called Gaudiya Grantha Mandira, diat covers more

than 400 chapters from different oriental texts. The digital corpus in this

25


knowledge base includes ovor 0.5 million folios of manuscripts, slides,

digitized photographs, IGNCA published books, periodicals 'Kalakalp' and

'Vihangama', over 400 hours of audio and video, and approximately 50

walkthroughs. Some of the documents in the collections are not available to the

open access domain due to copyright restrictions. The IGNCA's archival

collection includes manuscripts, slides, rare books. Photographs, audio and

video along with highly researched publications of books, journals and

newsletters. Rare Photogr^hs digitized includes Rajah Deea Dayal collection,

Sambhu Nath Saha collection etc. About thousand hours of Audio / Video Film

& Video Documentation (online audio /video) is available in digital form out of

total collection of ovw 10000 hours. A part of the IGNCA's publications with

the various volumes of News Letters (Vihangama) and Kalakalpa: Bi-annual

Journal has been digitized.

DIVISIONS

The various divisions of IGNCA are:

l.KalaNidhi

2. Kala Kosa

3. Janapada Sampada

4. Kala Darsana

5. Kala Sampada

6. Sutradhara

26


1. Kala NidM

Kala Nidhi is a library that homes a collection of multimedia database of all

Indian Heritage, humanities, arts and culture. The information system holds the

main resource bank that assists researchers and scholars to research and study

disciplines like archaeology, anthropology, philosophy, history, linguistics,

literature, arts and crafts and many more. It preserves a massive library of

microfilms and hard copies on the art and culture of India and all the Countries

undor the Asian Continent The collection of this library represents a major

portion of India's culture.

2. Kala Kosa

Kala Kosa is dedicated exclusively to the collection of all and any material

relating to the different Indian linguistics that fuses text with verbal, aural with

visuals, philosophical approach with scientific approach and theoretical

applications with practical Explications. This division studies, researches and

publishes all material and text relating to the concepts, fundamentals and usage

of the Indian languages that are centuries old and thus elaborating die

importance of this discipline within the umbrella of Indian Culture and their

traditions and at the same time displaymg those original languages that were

probably lost, hidden or unknown to the world either because they were never

published nor accessible to anyone.Kala Kosa also organises various

woricshops to educate young students across India on the significance of

Manuscripts and Paleogr^hy where Eminent Scholars from across India

participate to train these students on the study of ancient writing and

manuscripts like Brahmi, Gauri, Grantha, Lipi, Old Oriya, Sarada and Newari

etc. Other studies include dêrmination of date, decipherment of ancient date

formats, critical editing and proofreading etc.

27


3. Janapada Sampada

Janapada Sampada was established in 1988 in view of engaging the study of

various Indian lifestyles. This division is dedicated to the study and research of

social, economic and cultural aspects of the Indian Art and Culture and hence

compliments the importance of the work done in Kala Kosa unit.

Kala Darsana provides a forum to address and discuss all creative aspects and

exchange dialogues about the various disciplines, societies, culture and arts that

envisage and presents these topics in a unique faôn and hence also

compliments the work done in the Janapada Sampada division. They organise

exhibitions like 'Matigaih' which helps in advertising and accentuating the

diverse art and culture of India.

4. Kala Darsana

Kala Darsana provides a forum to address and discuss all creative aspects and

exchange dialogues about the various disciplines, societies, culture and arts that

envisage and presents these topics in a unique fashion and hence also

compliments the work done in tiie Janapada Sampada division. They organise

exhibitions like 'Matigarh' which helps in advertising and accentuating the

diverse art and culture of India.

5. Kala Sampada

Kala Sampada or the digital library homes the Cultural Informatics Lab or CIL

in short which was established in 1994 and uses technology to document,

preserve and make available all the information based on the various

disciplines and cultural heritage of India. Millions of resources like

Manuscripts, unique and rare books and photographs, video footages with

audio background are all packed in digital formats and available on computers

28


to all scholars, lecturers, researchers and students to either acquire knowledge

or use it for educational purposes.

6. Sutradhara

Sutradhara acts as a central node that supports the organization's administrative

and managerial divisions. This division coordinates the administration,

Services, Demands, Supplies, International exchange of Information and

Dialogue, Account and Financial aspects of the other five functional units of

the Museum.

The IGNCA Museum opens on all days except National Holidays from 1000

hours to 1700 hours with no entry fee; however, photography and video fihning

are strictly prohibited for security reasons and protection of information.

29

Review ofRelaied Literature

REVIEW OF RELATED LITERATURE

Study of related literature implies locating, acting and evaluating report of

research as well as report of casual observation and opinion that are related to

the individuals planned research projects.

In any worthwhile study in a field of research, the researchers must have an

adequate knowledge with the work that has akeady been done in the area of

their research. Research worker must have up to date information about what

has been thought and done in the area of their research.

The review literature should provide the reader with an explanation of the

theoretical rationale of the problem being studied as well as what research has

already been done and how the findings related to the problem at hand.

In brief, this chapter presents an overall review of studies conducted abroad as

well as in India in a chronological order regarding the topic. Investigator

reviewed only those studies which are similar to the present study or indirectly

related to the present study.

GrifBn, Melanie and Lewis, Barbara (2011)^ made a study under the title

Transforming special collections through innovative uses for LibGuides, this

article shows the utility of Springshare's LibGuides platform for special

collections repositories and to evaluate the collection guides which are built by

Special and Digital Collections at the University of South Florida in LibGuides.

The simplicity and easy-to-update fimctionahty of LibGuides works well for

USF's Special & EHgital Collections collection guides. SDC considers its initial

transition to LibGuides a success, it integrate the web presence for related

collections across formats and created collection guides that reflect the events

and research that the collections Inspire, The building collection guides in

30


LibGuides has resulted in a website that more accurately reflects the

collections. In the early months of implementation, SDC also struggled with

branding the guides so that they would be immediately recognizable as both

products of USF as well as SDC. After the initial migration to LibGuides, the

USF Tampa's Library licensed Campus Guides, a related Springshare product

that allows for additional customization. This solution allowed SDC to have

greater control over the look and feel of LibGuides and to create a custom

banner that mirrors the design of the Tampa's Library.

Massis, Bruce E (2011)^ conducted a study under the title that what's New in

Libraries "Serendipitous" browsing versus library space which shows the

benefits of right collection development in the Ubrary. While library space is at

a premium on every college and university campus, even in light of access to

digital material, a considerable portion of the collection still must be available

in print, thus necessitating traditional shelf space, so that searching the physical

collection and browsing can occur. Balancing the two issues is a challenge to

each and every institution in its forward planning cycle.

Bonn, Jacqueline and Yi, Hua (2011)^ conducted a study under the title

assessing an academic library collection through capacity and usage indicators:

testing a multi-dimensional model. This pêr is to test a multi-dimensional

model of indicators for collection evaluation and to illustrate how to apply

these indicators in practice. In this article an analytical study was used to test

the use of the multi-dimensional collection evaluation model to assess an

academic library collection. The study defines the scope of the collection; focus

on two of the dimensional categories (capacity and usage) and identify

indicators for the two categories. This paper demonstrates that combining usage

indicators with capacity measurement (in terms of dollar expenditures)

31


provides a powerful method of assessment with the potential to provide

valuable data. This study provides an accurate assessment of a library's

collection in the current information environment. It does not currently include

institutional repositories or locally created digital resources that will need to be

addressed in the fiiture as they mature and become more robust. Academic

libraries will have a reliable and sustainable model for the assessment of their

collections.This study shows the development of multi-dimensional model for

collection assessment and in the reliability and accuracy of the collection data it

provides.

Taler, Izabella (2011)'* discussed that multi-faceted study researched, identified

and compiled a con^rehensive list of book awards and prizes in the field of

Jewish Studies. The results showed an existence of a vast variety of available

awards that cover the Jewish studies. The analysis showed extensive subject

coverage of the awarded books and a strong presence of university presses

among the publishers of winning books. The paper demonstrated that the

Jewish book awards can easily be used as an altemate collection development

tool for building or evaluating Jewish Studies collections. The bibUographers of

Jewish studies in small and medium size non-sectarian academic libraries with

limited budgets can successfully integrate this approach in their efforts to best

support.

Little, Geoffrey (2011)^ discussed under the tide Collection Development in

Library and Information Science at ARL Libraries, that Collection development

practices and poUcies in LIS at ARL libraries that do not support an ALA

accredited degree vary from institution to institution. At the same time,

however, survey responses supported the author's initial (and perhaps

somewhat obvious) assumption that LIS collections primarily support library

32


staff in their ongoing professional development and education. The study also

revealed that the majority of LIS selectors have multiple responsibihties in

public and technical library services. The budgets for collection are not large,

selectors receive relatively few requests for materials to be added to the

collection, and collecting parameters are defined so as to limit the relatively

inexpensive and practical EngUsh-language materials. While materials may be

found in library from OPACs or online lists of joumals and databases, less tiian

half of the librarians surveyed indicated that their library had either an online

subject guide/web site or a collection development policy for LIS, and most

LIS selectors are not listed Collection Development in Library and Information

Science at ARL Libraries in their institution's directory of subject specialists or

liaisons. To increase the visibility of their Collections and LIS as a discipline,

LIS selectors should attempt relatively simple, yet focused, outreach to promote

their collections through the creation of an online subject guide or web site.

Khan, Abdul Mannan (2010/ made a study under the title Managing collection

development and Organization in globalizing Indian university libraries, this

study identifies the current status of collection development organizational

pattems and makes a comparative analysis of collection development

organizational pattems of the four central university libraries i.e. Aligarh

Muslim University (AMU), Banaras Hindu University (BHU), Allahabad

University (ALU) and Baba Bhim Rao Ambedkar University (BBRAU).

Collection development in a university libraiy is a complex job and requires

carefiil insight and analysis of the clearly defined purpose. It is imperative to

formulate policies and programs by a committee or a group of faculty members

representing various faculties. It is also necessary to involve all the staff

members for developing a balanced collection. Collection development is a

vital and complex subject and its importance and significance is expected to

33


increase by many leaps and bounds in the future. It is essential to establish and

maintain the quality and services of the collection for which the process of

selection and acquiring of information sources is to be carefully monitored.

Hence, the collection development process requires the setting up of an

efficient and up-to-date policy firamework to govem and gather procedures and

proceedings that aid the job of the involved professional managers and

facilitates the decision making by Ihem. The information policies have to be

dynamic in order to ad^t to the changing requirements of the organization and

provide mformation to its members.

Bolduc, Andre P.(2010)^ mad6 a study under tiie title collaborative collection

development: a Canadian-Indonesian initiative discuss that tiie library liaisons

are now back in Indonesia and have begun to take leadership roles in their

respective subject areas. Feedback has been positive from the new faculty

regarding the library collection that was built through our collaborative efforts,

and the materials are being used to support teaching and research at both

Jakarta and Yogyakarta. However, it will be important to monitor how the

value of the collection is perceived by its users as time unfolds. Developing and

administering regular user surveys could help to maintain an ongoing

awareness of the level of satisfaction towards the collection, which in turn

could allow changes to be made in order to better meet the needs of the user

community. The hope for the future is that the Indonesian government will

continue to fund the IIS programs in order to maintain the currency and

relevancy of the monogr^h collections in support of the developing

educational needs at both institutions. Cross-cultural collaborations can indeed

be rewarding experiences for all parties involved, but they do require the

development of imique skills. The need to negotiate around cultural differences

will involve advance preparation in order to be successful.

34


Perrone, Agnese (2009) conducted a study under the title Electronic book

collection development in Italy: A case study reports the result of a research

project that aimed to investigate how academic librarians managed the

integration of electronic book collections in their library holdings and focuses

on the selection criteria and collection development issues in Italian academic

libraries that have been lately involved in electronic book collection

development projects and by the Italian digital pubUshing e-books. The paper

describes the case study carried out by the researcher for the dissertation of the

intemational master in information science jointly deUvered by Parma

university-Parma. Italy and North Umbria University -new castle upon type,

U.K. Two interviews and a questionnaire were done between February and July

2008 whereas the analyses of the results were done between February and July

2008 where as the analyses of the results were carried out between September

2008 and January 2009.Data were gathered through interview and through a

structured questionnaire. The data were analyzed following the guidelines

described in literature. On the other hand the answers to the interview questions

were transcribed.

Kavitha, R (2009)^ made a study under the title Collection development in

digital hbraries: trends and problems, this paper describes various trends in

collection development in digital environment. The changes in acquisition,

retrieval and storage of information due to technological developments have

been discussed. Limitations, restrictions and problems being faced by librarians

and readers due to the same have also been discussed. The way these

developments have affected the academic environment and changed the role of

librarian has also been portrayed. She concluded that "the new technology is in

no way in conflict with print document rather called hybrid libraries are the

35


harmonious blend of tradition and modernity". Digital resources are affecting

collection development and management policies and are drawing attention to

two areas that have been neglected for too long in Indian libraries, namely how

do libraries change to meet the new searching habits of users on internet and

how do collection managers react to changing information needs of users. With

more and more resources available in digital format, the collection

development has to include these resources, thus making them easily accessible

to users. The policy should include these resources, thus making them easily

accessible to users. The policy should include these resources enabling their

selection, acquisition, preservation and distribution.

Sharma, Prangya Das and Ranjit Kumar, (2008)'^ conducted a study under the

title Collection Management of Engineering college Libraries of Orissa: An

evaluative study, this paper describe the proper appreciation of the impact of

technology or the concept of libraries and their services The strength and

weakness of the collection of the engineering college Ubraries and to provide

&e necessary guidelines for questionnaire method has been adopted to collect

information from respondents those are geographically scattered over thirty

districts in Orissa .The questionnaire has been divided into seven segments like

(l)Background Information (2)Library Collection (3)Library Budget

(4)Acquisition Pohcy (5)Library Services (6)Library Activities (7)Library

Automation. The fmding was to provide a clear picture about their

establishment, Organization, Services to users etc.

Darbey, Neil and Hayden, Helen (2008)̂ ^ conducted a study under the title

Special collections for beginners: A case study of special collections at

Waterford Institute of Technology Library Service, this article describes the

challenges and opportunities created by the presentation of a number of special

36


collections to the library service of Waterford Institute of Technology and also

concluded that there was a delicate balancing act involved in accepting and

managing special collections in contemporary academic libraries. Key factors

to consider are expense, staff time and skills, and potential benefits to the

library and its users. It may not always be possible for senior administrators to

provide the financial and practical support that should go with such an

enhanced reputation for individual educational settings, but a reciprocal

responsibility needs to be shown to the collections if they are to be taken on at

all. The teams at WFT Library Service were aware of these issues and took a

pragmatic approach to the newly acquired collections. WIT has spent a

proportionately moderate budget on conservation, preservation and cataloguing

and will likely spend more in the future on digitization projects.

Adams, Brains and Noel, Bob (2008)^^ made a study entitled Circulation

statistics in the evaluation of collection development, this study aims to

describe how circulation statistics may be used to evaluate collection

development policies. The circulation statistics of books acquired by a science

library in a specific year are analyzed by publisher, publication date, and

subject. The paper finds that older books circulated more than recently

pubhshed titles purchased at the same time. Circulation averages varied

considerably between publishers. Checkouts are an imprecise measure of value.

Number of items not purchase costs was the denominator of all averages used;

there was a data bias against inexpensive books. The procedure can be used

generally to evaluate collection development policies.

James Bond, Trevor (2007)̂ ^ made a study stating the challenges involved in

collecting and managing digital photogr^hs and provide advice for Ubrarians

in appraising, formulating collection development policies, and negotiating

37


,assisting in book selection and other work are the typical function of an

acquisition development ,if one exists out of eight library schools only two

have an independent course titled collection development and management

.Another two prefer to retain the old nomenclature ,building library collections

.A review of course descriptions reveals ,(^)no mention of the goals/objective

of the course ;(b)contents that are sketchy and widely variables;(c)absence of

electronic resources in course description;(d)use of basically lecture method of

teaching ;(e)dominance of old American and British texts ;(f)use of poor

assessment metiiod. There is a need of education in Pakistan about good

collection development.

Joint, Nicholas (2006)̂ ^ made a study under the title that Legal deposit and

collection development in a digital world. This paper emphasizes the social and

poUtical aspects of digital deposit issues, rather than the legal or technical

aspects. The essence of what was suggested here was quite simple: initial

investigations of how build the national digital legal deposit collections have

rightly emphasized preservation issues and the archiving of certain key

collections (government web sites and dual print/electronic publications). As

such, they do not give a complete basis for preserving a representative view of

what the national web space was like in the past. In consequence, fiirther work

on what constitutes a sound set of web-specific collection development

principles should be conmiissioned. The existing expertise of the LIS

profession is there to be drawn on and provides an excellent starting point for

such investigation.

Sullivan, Kathleen (2005)̂ ^ discussed that a collection manager explores

resource formats that may be in demand to meet changing user expectations.

Many of these expectations are driven by technology and the advent and

39


popularity of computer games. Librarians will need to look first at the functions

users seek and then help fhem to match the format(s) that best meet these

needs. Collection managers will have to identify a variety of resources, offer

access across disciplinary lines and provide access, as much as possible, on a

24/7 basis. All of the formats discussed, and more, will be part of future

libraries' collections. Not all formats or functions will be required by all of the

users. However, there cannot be any doubt that function, rather than format,

wiU dictate the look and feel of future library collections.

Agee, Tim (2005)*^ made a study under the title Collection evaluation: a

foundation for collection development, this article is a guide for librarians,

although it was not an exhaustive accounting of collection evaluation methods.

Librarians have many strategies available for evaluating collections. This

article describes three major approaches to collection evaluation: user-centered

evaluation; physical assessment; and specific subject support. Each approach

employs a variety of specialized evaluative techniques. The benefit of using

any of these techniques was that a focus can be developed on any aspect -

subject, age, quality, or use - of the collection. Evaluating the collection allows

librarians to know what resources are already available, what may be needed,

and whether future collection development can be filled most effectively with

print or electronic resources. The results fi-om these techniques give

justification for investment of staff time and energy in evaluation projects.

Without collection evaluations that provide a clear assessment of available

resources, future collection management - budgeting, format consideration,

selection or deselection - may be inefficient and at risk. Librarians in large or

small libraries can employ the collection evaluation methods in this article to

gain meaningful information about their own holdings. Wise collection

40


building is dep^dent on a foundation of current resource assessment. This

article provides some tools to build such a foundation successfully.

Sree Kumar, M.G and Sunitha, T. (2005)'^ conducted a study under the Title E-

Joumal Collection Development prospects: the IIM Consortium experience.

This study describes the numerous features of E-Joumals in the present day

library collection development and digital content management context. They

also illustrates a vivid picture about the need for concerted and coordinated

efforts or curbing the budgetary constraints ,a consortium of six IIM Libraries

in india,which took off as largely as 2000.The study also highlights the host of

issues and problems the consortium has been encountering and overcoming

from time to time.

Mandal, M and Panda, K C (2005)̂ ° provides an insight into the different

dimensions of collection development with specific reference to engineering

college (EC) Libraries. Analyses data on library collections received from 17

major EC Ubraries of West Bengal. The primary objective of this study was to

ascertain the present state of library collections and the infrastructure facilities

available in the engineering college libraries in west Bengal and to stress on the

use of online resources through an appropriate consortium to mitigate the

paucity of print journals and other E-resources in the respective EC libraries.

Questionnaire method was applied to elicit information on the present status of

the EC libraries in West Bengal. The present investigation is primarily a statiis

study relating to the computerization and collection development of EC

libraries in West Bengal. This survey has been conducted on the sample

libraries with tiie help of a structured questionnaire .A total of 17 EC libraries

(i.e.4 governments and 13 private) have been covered under this investigation:

out of 17 libraries within the purview of the study, 7 libraries have book

41


collection within the range of 30 thousands collection one library falls within

80 thousand category and Ihe remaining one library has a collection of more

than 1 lakh volumes.

42


REFERENCES

1. Melanie Griffin and Barbara Lewis (2011).Transforming special collections

through innovative uses for LibGuides. Co//ec//o/2 Building, 30(1)5-10.

2. Massis, Bruce E (2011). what's New in Libraries "Serendipitous" browsing

versus library space New Library World ,112(3/4), 178-182.

3. Borin, Jacqueline and Hua yi (2011). Assessing an academic library

collection through edacity and usage indicators: testing a multi-dimensional

modelCollection Building, 30(3), 120-125.

4. Taler, Izabella (2011). The Jewish Studies Book Awards: a collection

development strategy for non-sectarian academic libraries. Collection Building,

30(1), 11-38.

5. Little, Geofifrey (2011) .Collection development in library and information

science at ARL libraries. Collection Building, 30(3), 135-139.

6. Khan, Abdul Maiman (2010).Managing collection development and

Organization in globalizing Indian university hbraries. Collection Building,

29(1), 15-21.

7. Bolduc, Andre P (2010). Collaborative Collection Development: A

Canadian-Indonesian Initiative. Collection Building, 29(4), 124-130.

43


8. Perrone, Agnese (2009).Electronic book collection development in Italy: A case study.

Retrieved July 20, 2009, from website: http://www.Ifla.org/files/hq/papers/ifla75/212-

perrone en. pdf

9. Kavitha, R (2009). Collection development in digital libraries: trends and

problems. Indian Journal of Science and Technology! (12), 68-73.

10. Sharma, Prangya Das and Ranjit Kumar (2008), Collection Management of

Engineering College Libraries of Orissa: An evaluative study. lASLIC Bulletin,

53(2),89-108.

11. Darbey, Neil and Hayden, Helen (2008). Special collections for beginners: A case

study of special collections at Waterford Institute of Technology Library Service,

109(5/6), 258-272.

12. Adams, Brains and Noel, Bob (2008). Circulation statistics in the

evaluation of collection development. Collection Building,27(2),7l-73.

13. James Bond, Trevor (2007). Collection Development for Digital

Photographs, library review, 56(2), 127-133.

14. Kaur, Sarbinder and Satija,M.P(2007), Collection Development in Digital

Environment itrends and problems. Collection Building ,PP.456-459.

15. Haider, S J (2006).Education for collection management/development in

Pakistan .Collection management, 31(4), 95-107.

16. Joint, Nicholas (2006).Legal deposit and collection development in a digital

viforld. Library Review, 55 (8), 468-473.

44

http://www.Ifla.org/files/hq/papers/ifla75/212-


17. Sullivan, Kathleen (2005).Collection development for the "chip" generation

and beyond. Collection Building, 24 (2), 56-60.

18. Agee, Tim (2005).Collection evaluation: a foundation for collection

development. Collection Building, 24(3), 92-95.

19. Sree Kumar, M.G and Sunitha, T. (2005), E-Joumal Collection

Development Prospects: the IIM Consortium experience, NACLIN, PP. 193-

205.

20. Mandal, M and Panda, K C (2005).Collection Development in the intemet

age and the need for a consortium in the engineering college libraries in West

Bengal: A study, SRELS journal of information management, 42(2), 155-172.

45

Methodology

Chapter-5

Methodology

This Chapter deals with the methodology used for conducting the study, and is discussed under the following headings:

1. Statement of the problem

2. Scope of the Study

3. Objectives of the study

4. Hypothesis

5. Variable Taken

6. Tools used for the study

7. Pilot Survey

8. Data Collection

9. Data Analysis

1. Statement of the problem

The Problem for the present study is entitled "Collection Development in Indira Gandhi National Centre for the Arts and Nehru Memorial Museum and Library, New Delhi: A comparative study".

2. Scope of the Study The scope of the study confines to the analysis of the collection development of various categories like books, periodicals, audiovisual, microfihns, floppies, CD-ROMS, E-joumals etc during the last five years (2005-2010).The study analysis the book selection criteria and budget allocation in Nehru Memorial Museum and library and Indira Gandhi National Centre for tiie Arts, New Delhi.

46

Methodology

3. Objectives of the study

Following are the objectives of the study:

1. To study the collection of IGNCA and NMML, New Delhi.

2. To identify the type of documents in the collection at IGNCA and NMML, New Delhi.

3. To measure the Budget allocation for collection development in INGCA and NMML, New Delhi.

4. To compare the subscription of periodicals in IGNCA and NMML, New Delhi.

5. To leam about the document selection pohcy of IGNCA and NMML, New Delhi.

4. Hypothesis

To study the Collection Development in the Libraries of IGNCA and NMML, New Delhi, the following hypothesis have been formulated.

1. The Budgetary allocation in Nehru Memorial Museum and Library is more as compared to Indira Gandhi National Centre for the Arts, New Delhi.

2. The annual expenditure on books and joumals is increasing in both the Libraries.

3. As no Library can claim to be self sufficient because of the ever increasing demands of the users, both the Libraries share their resources with other Libraries.

4. The PoUcy for Collection Development for Books and Periodicals in both the Libraries is based on User's Demand.

5. Variables Taiien

In order to achieve the objectives of the study and get meaningful conclusion the following variables are taken for detailed analysis:

• IGNCA Library • NMML Library

6. Tools used for the Study

The study used questionnaire method to collect the data from both the Libraries. The present study is conducted on a sample of two libraries of Indira Gandhi National Centre for the Arts and Nehru Memorial Museum and Library, New Delhi. Responses

47

Methodology

were obtained from the Librarians of both the Libraries and data was used for further analysis.

7. Pilot Survey

A study preceeding the main study usually to check the viability of the study design is known as pilot study or survey. A pilot survey was undertaken to ensure that the questionnaire was meaningful and to decide which questions were relevant for the purpose of the study. So, a pilot survey was undertaken which was useful in modifying the questionnaire.

8. Data Collection

To conduct the present study a questionnaire was prepared consisting of questions pertaining to such aspects as; Ubrary budget, library collection, selection of documents, selection tools and Inter Library Loan. The Questionnaire was used to collect the relevant data from the two libraries; it was personally collected from the libraries' annual report, web page, as well as by personally visiting the Libraries.

9. Data Analysis

The data collected through questionnaire, were organized and tabulated by using statistical methods, tables and percentage.

48

'^€1^2^


DATA ANALYSIS AND INTERPRETATION

Collection Development

In a special library the policy of collection development should be in a systematic

way, that means to develop the collection and fulfill maximum user needs in a limited

budget. Collection development policy can be unwritten or a written document. The

American Library Association's guidelines for the formation of collection

development policies' assumed that, "a written collection development policy is for

any library a desirable tool which enables selector to work with greater consistency

towards defmed goals. Thus shaping stronger collections and using limited funds

wisely". A written collection development policy is preferred to non-written poUcy.

From time to time the library may have to review its collection development policy

due to policy changes of the funding agencies or the parental organizations.

Collection Development Policy of Indira Gandhi National Centre for the Arts

The budget allocation is an important aspect of a successful collection

development and budgetary procedure. Success of libraries' collection

development depends upon the budget allocated to it. In the Indira Gandhi National

Centre for the Arts, there are six functional units i.e.

1. Janapada sampada

2. Kala Kosa

3. Kala Nidhi

4. Kaladarsana

5. Sutradhara Division

6. Cultural Informatics Media Centre

49


All these units have their own budget allocated to them.

Selection Policy in Indira Gandhi National Centre for the Arts

Indira Gandhi National Centre for the Arts has a purchase cum selection

committee. The librarian is also a member of this selection committee.

These committees select books from different book selection tools and also those

documents that are selected or recommended by different units of IGNCA.

Collection Development Policy of Nehru Memorial Museum and Library

The budget is allocated to Nehru Memorial Museum and Library. This budget is

divided into two parts. From one part books and Periodicals are purchased and

from the second part Non Book Materials are purchased. All this is happened

under the budget allocation process.

Selection Policy in Nehru Memorial Museum and Library

The Nehru Memorial Museum and Library, New Delhi also have a selection

committee in which the librarian is also a member. This committee selects the various

documents with the help of different book selection tools. The selection committee

uses Reviews in newspapers. Bibliographic Tools, Reviews in journals and

Publisher's catalogues. Sometimes Library Catalogues are also used as the selection

tools.

50


DATA ANALYSIS AND INTERPRETATION The study conducted under the topic "Collection Development in Indira Gandhi National Centre for the Arts and Nehru Memorial Museum and Libraiy, New Delhi: A comparative study" and the data collected is analysed as follows:

1. Total Collection

The total collection of both the libraries has been presented in tlie following table. The

Difference in Collection of Indira Gandhi National Centre for the Arts and Nehru

Memorial Museum and Library, New Delhi are given below:

Table 1: Total Collec Name of tfie Library

IGNCA

NMML

Difference

tion oflGNCA and NMML Collection

3,88,668

2,74,841

+1,50,000 Photographs

36,173

4,24,841

The analysis of the above table shows that total collection of Indira Gandhi National

Centre for the Arts library and Nehru Memorial Museum and Library are 3, 88,668

and 4, 24,841 respectively. The collection of Neliru Memorial Museum and Libraiy

51


exceeds by 36,173 from the total collection of Indira Gandhi National Centre for the

jArts. Nehru Memorial Museum and Library also have a collection of 1.5 lakhs

phot

ogra

Total Collection of IGNCA and NMML

430000

370000

Total Collection

IGNCA NMML

Libraries

Collection at IGNCA and NMML

ph.

It is

hous

ed in

a

phot

o

secti

on

with

in

the

libra

ry-

Figu re 1: Tota

1

The above chart shows the total collection of Indira Gandhi National Centre for the Arts and Nehru Memorial Museum and Library, New Delhi.

52

Data Anahsis and Interpretation

2. Library budget

The Library budget of both the libraries has been presented in the following tables,

i. Table 2 presents the annual budget allocated to Indira Gandhi National Centre for

the Arts and Nehru Memorial MuseUm and Library, New Delhi,

ii. Table 2.1 presents the armual budget allocated for books and periodicals to Indira

Gandhi National Centre for the Arts and Nehru Memorial Museum and Library, New

Delhi.

iii. Table 2.2 presents the budget allocated to various items in Indira Gandhi National

Centre for the Arts and Nehru Memorial Museum and Library, New Delhi.

Table 2: Annual Budget Allocation (2010)

Name

IGNCA

NMML

Budget

6,25,00,000

50,00,00,000

The analysis of above table shows the total sum of Library budget of Indira Gandhi

National Centre for the Arts, New Delhi and Nehru Memorial Museum and Library,

New Delhi for the year 2010 is Rs.6,25,00,000 and Rs.50,00,00,000 respectively.

53

£>gtg Analysts ond Interpretation

500000000

450000000

400000000

350000000

^ 300000000 0

S. 250000000

"̂ 200000000

150000000

100000000

50000000

0

Annual Budget Aliocation (2010)

Budget

IGNCA <NiViK/,L

Libraries

Figure 2: Annual Batiget Allocation of lONCA s,m\ N!\f M!

The above chart shows the Libraries' total Budget of iiuiira Gandhi Nation/il Centre

::,, n. A;'V (iGNCA) ûd ^dvn Mmaonal Museuiu and LiUary (NMML), New

Delhi.

54


Table 2.1 presents the annual budget allocated for books and periodicals in both

the libraries during the last five years.

Table 2.1: Annual Budget allocation for Books and Periodicals

Libraries

IGNCA

NMML

ANNUAL BUDGET (2005-2010)

Books

05-06

22,56,250

45,12,500

06-07

22,56,250

45,12,500

07-08

22,56,250

45,12,500

08-09

23,75,000

48,80,520

09-10

25,00,000

50,00,000

Periodicals

05-06

12,26,606

28,66,908

06-07

12,26,606

28,66,908

07-08

12,26,606

28,66,908

08-09

12,26,606

30,13,266

09-10

15,00,000

30,13,266

The above table shows the annual budget allocated for Books and Periodicals in

Libraries of Indira Gandhi National Centre for the Arts and Nehru Memorial Museum

and Library. The above data shows that from 2005 to 2008 there is no change in the

budget allocation of both the libraries but after that from 2008 the budget allocation is

continuously increasing.

55


Table 2.2 presents the budget allocated to various items for the year 2010.

Table 2.2: Budget Allocation for both the Libraries for the year 2010 Categories of Sources

Books

Periodicals

Audio visual

Microfilms

BUDGET ALLCATION (2010)

IGNCA

25,00,000

15,00,000

15,00,000

82,00,000

NMML

50,00,000

30,00,000

5,00,000

25,00,000

The Table-2.2 shows the Annual Budget Allocation for different source in both the

Libraries. The above table shows that IGNCA has an annual budget of Rs.25, 00,000

for Books whereas NMML has Rs.50, 00,000.1n terms of periodicals Nehru Memorial

has allocated just double of Indira Gandhi National Centre for the Arts, New Delhi. In

terms of Audio visual and Microfilms, this table shows that the budget of Indira

56


Gandhi National Centre for the Arts (IGNCA) has three times more as compare to

Nehru Memorial Museum and Library (NMML), New Delhi.

Annual Budget Allocation for Categories of Sources (2010)

9000000

8000000

7000000

6000000

S 5000000 Q.

^ 4000000 IGNCA

NMML

Books Penodicais Audio visual

Microfilms

Categories of Sources

Figure 2.2: Annua! Budget Allocation for different sources

Die above chart shows the four Categories of Sources i.e. Books, Periodicals.

Audiovisuals and Microfilms. As the above Chart shows, the IGNCA has more than

S7


three times budget for Audio visual and Microfilms as compare to NMML, New

Delhi. Whereas NMML has double budget for Books and Periodicals as compare to

IGNCA. The study reveals that no additional budget has been allocated to both the

Libraries during the years 2005-2010.

3. Selection of reading materials

The selection of study materials in the library of Indira Gandhi National Centre for the

Arts and Nehru Memorial Museum and Library, New Delhi has been presented in the

table given below:-

Table-3: Selection of Reading materials

Reading Material

Books

Periodicals

Non Book Materials

IGNCA

Books Reviews, Publisher's Catalogue

User's Recommendation

Through Internet

NMML

Through Selection Committee



As the above Table 3 shows that the Selection Policy for Collection development in

Indira Gandhi National Centre for the Arts, New Delhi is based on different

techniques of selection of documents where as the Selection Policy of Nehru

Memorial Museum and Library is similar for every type of document. In Nehru

Memorial Museum and Library they formed a book selection committee which is

responsible for the selection of study materials.

58

pgfg Afifilvflf gnti InttrgntPtfon

4. Selection tools The data collected on the documents selection tools used for the selection of

documents in the two libraries is shown in the table below:-

Table-4: Documents Selection Tools

IGNCA

Bibliographic Tools

Reviews in journals

Reviews in newspapers

Publisher's catalogue

NMML

Bibliographic Tools

Reviews in journals

Reviews in newspapers

Publisher's catalogue

Library Catalogues

The above table shows that both libraries of Indira Gandhi National Centre for the

Arts (IGNCA) and Nehru Memorial Museum and Library (NMML), New Delhi has

approximately using the same document selection tools, only Library Catalogues is

more used as a additional document selection tool at Nehru Memorial Museum and

Library.

5. Resource sharing

The data collected for the resource sharing in the Indira Gandhi National Centre for

the Arts and the Nehru Memorial Museum and Library during the last five years has

been shown in the table below:

59


Year

2005-06

2006-07

2007-08

2008-09

2009-10

Table-6.1: Resource

IGNCA

Lalit kala Akadetni,

Sahitya Akademi,

Sangect Natak Akademi and

Central Secretariat Library.

Lalit kala Akademi,

Sahitya Akademi,

Sangeet Natak Akademi and


Lalit kala Akademi,

Sahitya Akademi,



Lalit kala Akademi,

Sahitya Akademi,



Lalit kala Akademi,

Sahitya Akademi,



Sharing

NMML

No

No

No

No

No

The above table shows that during the last five years Indira Gandhi National Centre

for the Arts, New Delhi is continuously sharing its resources with Lalitkala Akademi,

60


Sahitya Akademi, Sangeet Natak, Akademi and CSL .Whereas Nehru Memorial

Museum and Library does not share the resources. All these Akademies have a large

collection on Indian culture.

i. Incoming Request for Documents

The data collected on the incoming request of Books and Periodicals in Indira Gandhi

National Centre for the Arts and the Nehru Memorial Museum and Library for the last

five years has been shown in the table below

Table-6.1: Incoming Request of Books and Periodicals

Years

2005-06

2006-07

2007-08

2008-09

2009-10

Indira Gandhi National Centre for the Arts

180

189

70

62

53

Nehru Memorial Museum and Library

Nil

Nil

Nil

Nil

Nil

The above table shows during the last five years Indira Gandhi National Centre for the

Arts, New Delhi has continuously received the incoming request for Books and

Periodicals from different library and information centers .In 2006-07 (IGNCA) has

received maximum incoming requests after that there is continuous fall m incoming

requests .Whereas the Nehru Memorial Museum and Library has never shared its

resources with any Library or Information Centre.

61


Incoming Requests for Documents

2 0 0 - ^ ^ ^ ^ ^ H P ^ ^ I

180 •

160

140

1 120

& •s 100 o a>

1 80 z

60

40

20

1 1 •

n ^ ^ ^ ^ ^ ^ ^

1 1 ^̂ 1

^ 1 1 fl i

i

. r ^^,|J g^^J

• Incoming Requests

2005-06 2006^7 2007-08 2008-09 2009-10 Year

Figure 6: Incoming Request for Documents at IGNCA

The above chart shows the incoming request in Indira Gandhi National Centre for the

Arts during the last five years. After 2006-07 there is continuous fall in the incoming

request from different Library and Information Centers. In 2010 the number of

incoming requests was 53.

62


ii. Outgoing Request for Documents

The data collected on the outgoing request of Books and Periodicals in Indira Gandhi

National Centre for the Arts and the Nehru Memorial Museum and Library for the last

five years is shown in the table below:

TabIe-6.1: Outgoing Request for Books and Periodicals

Years

2005-06

2006-07

2007-08

2008-09

2009-10

IGNCA

82

84

53

38

22

NMML

Nil

Nil

Nil

Nil

Nil

The above table shows that during the last five years Indira Gandhi National Centre

for the Arts, New Delhi has continuously received the outgoing request for Books and

Periodicals from different library and information centers .In 2006-07 IGNCA got the

maximum outgoing requests after that there is continuous fall in reception of outgoing

requests .Whereas the Nehru Memorial Museum and Library has never shared its

resources with any Library or Information Centre.

63

DataAnajYsis and Intereretation

Outgoing Requests for Documents

I Outgoing Requests

2005-06 2006-07 2007-08 Year

2008-09 2009-10

Figure 6.1: Outgoing Request for Documcats at iCNCA

llic above chart shows the outgoing request of Indira Gandhi National Centre for the

Arts. This Chart shows that after 2006-07 tficrc is continuous decrease in the outgoing

requests for Books and Periodicals in Indira (3andhi National Centre for the Ans.

64

0^2^/

Conclusion, findines and Sueêstions

Chapter-7

FINDINGS, CONCLUSION AND SUGGESTIONS

FINDINGS

The following are the major findings of the present study.

a. IGNCA and NMML have good collection of different kinds of

documents but comparatively the library of NMML has larger collection

than the library of IGNCA.

b. The library of NMML has a rich collection of Photographs of different

freedom movements.

c. The hbrary budget of NMML exceeds by the library of IGNCA.

Therefore, the budget allocation for different categories of sources in

NMML is consequently larger in comparison to that of IGNCA library.

d. In Nehm Memorial Museum and Library the selection of documents is

done by library committee. The Indira Gandhi National Centre for the

Arts selects its documents through a library committee along with user's

recommendation.

e. The selection tools used by both the libraries are almost same. NMML

also uses the library catalogues as a selection tool.

f. The pohcies of collection development are based on reader's demand.

g. IGNCA shares its resources with Lalit kala Akademi, Sahitya Akademi,

Sangeet Natak Akademi and CSL. Whereas the library of NMML never

shared its resources. IGNCA continuously gets incoming as well as

ongoing requests for documents.

65

Conclusion, findines and Su2eestions

TENABILITY OF HYPOTHESIS

The testing of the formulated hypothesis is given as below:

> Hypothesis 1

The Budgetary allocation in Nehru Memorial Museum and Library is more as

compared to Indira Gandhi National Centre for the Arts, New Delhi.

As the Table 2 shows that the budgetary allocation for hidira Gandhi

National Centre for the Arts was Rs. 6,25,00,000 and for Nehru Memorial

Museum and Library was Rs. 50,00,00,000.Thus, the hypothesis is proved true.

> Hypothesis 2

The annual budget on books and journals is increasing in both the Libraries.

The Table 2.1 shows that the annual budget allocation for books and

journals in both the libraries is continuously increasing from the year

2007-08.Thus, the hypothesis is proved true.

> Hypothesis 3

As no Library can claim to be self sufficient because of the ever increasing

demands of the users, both the Libraries share their resources with other

Libraries.

As Table 6 shows the data collected relating to resource sharing in both

libraries that Indira Gandhi National Centre for the Arts is continuously sharing

the resources with Lalit kala Akademi,Sahitya Akademi,Sangeet Natak

Akademi, and Central Secretariat Library from a long period of time. Whereas

the Nehru Memorial Museum and Library has never shared their resources with

any library and information centre.Thus, the hypothesis is proved true.

66

Conclusion, findings and Sueeestions

> Hypotiiesis4

The Policy for Collection Development for Books and Periodicals io both the

Libraries is based on User's Demand.

As the Table 3 shows that the Selection Policy for Collection

development in Indira Gandhi National Centre for the Arts, New Delhi is based

on user's recommendations as well as different techniques of selection of

documents. Whereas in Nehru Memorial Museum and Library the documents

is selected from the selection committee (which also accepts the user's

recommendations for documents). Thus, the hypothesis is partially

substantiated.

CONCLUSION

The present study is sought to examine the collection development in the

libraries of Indira Gandhi National Centre for the Arts (IGNCA) and Nehru

Memorial Museum and Library (NMML), New Delhi. Most of the objectives

are met satisfactory and a very good collection of different types of documents

are available in both the libraries of Indira Gandhi National Centre for the Arts

(IGNCA) and Nehm Memorial Museum and Library (NMML), New Delhi.

SUGGESTIONS

The present study found the following suggestions to be implemented for the

collection development in the libraries of IGNCA and NMML.

1. The book selection tools used in both the Ubraries need to be supplemented

by using web sources, for the purpose of selection of documents.

67

Conciusion. findings and Suesestions

2. It is advisable to increase collection in these categories of sources also for

providing current and updated information.

3. There is a need for resource sharing facility in the Ubrary of NMML for

different and large collections.

4. Subscription of e-joumals may be encouraged.

68

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42. Kaula, p.n. (1977).Library Building Planning and desigw(pp.79)New DelhiiVikas

Pubhcation.

43. Lai, C. & Kumar. (2007). Descriptive Questions in Library and Infonnation

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44. Mittal, R.L. (1964) Library Administration: Theory and practice

(pp.l64).New Delhi: Metropolitan book co.

45. Mittal, R.L, (1964) Libraiy Administration; Theoiy and practice (pp.l47).New

Delhi: MetropoUtan book co.

46. Mosi.er, G,f.. (1972).Book Selection (pp.21 l).Massachusetts:M.I.T Press.

47. Pandey S.K. Shanna. Libraiy and society . (pp.49).2"'' .rev. ed. New Delhi.

Metropohtan,New Delhi.

73

48. Prasher, R.G. (1993).Developmg Library Collection (PP.15).New Delhi:

Medallion Press.

49. Random House dictionary of English languages. (1964). (pp.193). New York:

Random House.

50. Ranganathan, S .R. (1990).Reference services and bibliography: Vol 1

(pp.25).Madras Library Association.

51. Sengpta, Benoyendra. (1983).Book Selection (pp.l),Calcutta: World Press.

52. Shipman, Joseph C. (1975).collection building (pp.177).Colorado: Library

Unlimited.

53. Stuasl, Robert D. and Eastlick, jolui Taylor (1977).Library Management (pp.166).

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QUESTIONNAIRE ON

COLLECTION DEVELOPMENT IN INDIRA GANDHI NATIONAL CENTRE FOR THE ARTS AND NEHRU MEMORIAL MUSEUM AND LIBRARY, NEW DELHI: A COMPARATIVE STUDY.

Name of the librarian__

E-mail:

1. Total Space of the library

2. Total collection of the library

3. Please indicate the collection in the following categories with the average annual intake for


Books Periodicals Audiovisual Microfilms/fiches Floppies CD-ROMs E-Joumals

2005-06

-

Year 2006-07

wise collection 2007-08

2008-09

2009-10

- -

4. How much is the total budget allocated for collection development

a. Plan

b. Non plan.

5. How much is the library's annual budget allocation for

a. Books

b. Periodicals

c. Audiovisual

d. Microfilms/fiches

e. Floppies

f. CD-ROMs

g. E-joumals

6. Is there any other grant/fimding available for purchasing library resources. If yes please give details of the last five years

Session 2005-06 2006-07 2007-08 2008-09 2009-10

Amount

—

7. Is this grant/funding meant to develop all round collection.

a. Yes ( )

b.NoO

If yes, then what percentage of this grant was allocated to?


Books

Periodicals

Audiovisual

Microfilms/fiches

Floppies CD-ROMs

E-Joumals

Year wise collection 2005-06 2006-07 2007-08 2008-09 2009-10

— —

8. Selection of study material in the library is done by (Please tick in the brackets)

a. Librarian ( )

b. Library committee ( )

c. Teachers' recommendation ( )

d. Students' recommendation ( )

e. Any other ( )

9. Please indicate the selection tool/tools used for the selection of study materials by the library

1. Bibliographic Tools

a. International Bibliographies

b. National Bibliographies

c. Publisher's Catalogues

d. Library Catalogues

[ ]

[ ]

[ ]

[ ]

2. Reviews in journals

a. International Reviews [ ]

b. National Reviews [ ]

3. Any Others

If yes, then please indicate here

10. Please mention the Methods for Evaluation of the Collection

11. What is the selection policy for collection development followed by the library for

Books

Periodicals

Non book Materials

12. Subscription of e-joumals is done by

13. Subscription of print journals is done by

a. Recommendation of department ( )

b. Purchase committee ( )

14. Subscription of print+online journals is done by

a. Recommendation of department ( )

b. Purchase conmiittee ( )

C. User's Recommendation ( )

d. Internet ( )

RESOURCE SHARING

15. Does your library have resource sharing facility?

a.Yes( )

b. No ( )

If yes, then please write down how it is carried

16. Give the names of library and information centers with which your library has resource sharing arrangement

Session 2005-06 2006-07 2007-08 2008-09 2009-10

Lib.and Info.Centres.

• - — - — - -

—-

17. Please provide the number of outgoing request processed within the last five years

Session 2005-06 2006-07 2007-08 2008-09 2009-10

Outgoing Request

18. Please provide the number of incoming request processed within the last five years

Session 2005-06 2006-07 2007-08 2008-09 2009-10

Incommg Request

Any other suggestion

Thank You

Nadeem Ehsan

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