Submitting Course Outlines Submitting Course Outlines for C-ID Designationfor C-ID Designation

Training for Articulation OfficersTraining for Articulation Officers

Fall 2011Fall 2011

Password & User NamePassword & User Name

The first step in this process is to obtain The first step in this process is to obtain your college’s user name & password your college’s user name & password if if you don’t have this information alreadyyou don’t have this information already

Email info@c-id.net or call (916) 445-4753 Email info@c-id.net or call (916) 445-4753 for your user name and passwordfor your user name and password

C-ID WebsiteC-ID Website

With your user name and password handy, go to With your user name and password handy, go to www.c-id.net www.c-id.net

Click on the “Course Review” tab on the homepageClick on the “Course Review” tab on the homepage

Click the course review

tab

Screen shot of http://www.c-id.net/coursereview.htmlScreen shot of http://www.c-id.net/coursereview.htmlLogin in with your user name & passwordLogin in with your user name & password

← enter your password and user name here

Course Submission PageCourse Submission PageOnce successfully logged in, you will see the submission Once successfully logged in, you will see the submission page for your college. You may change your password page for your college. You may change your password here.here.

To change your

password, click here

Changing Your PasswordChanging Your Password

Click here to change/

personalize your

password.

Course Submission PageCourse Submission Page

Once successfully logged in, you will see the submission Once successfully logged in, you will see the submission page for your collegepage for your college

Click here to submit a course

Click here to view courses

you previously submitted

Select a Discipline & DescriptorSelect a Discipline & DescriptorIf the course you are submitting has been granted a TCSU number, enter it If the course you are submitting has been granted a TCSU number, enter it in the first box. in the first box.

Select the discipline, click on “Show.” You will then be able to select the Select the discipline, click on “Show.” You will then be able to select the appropriate descriptor against which you are submitting a course from the appropriate descriptor against which you are submitting a course from the drop down menu (you will need to get the approval of your discipline faculty drop down menu (you will need to get the approval of your discipline faculty to articulate with the approved C-ID descriptors).to articulate with the approved C-ID descriptors).

TipTip: you can request a complete Excel spreadsheet of all the approved C-ID : you can request a complete Excel spreadsheet of all the approved C-ID descriptors by emailing info@c-id.net descriptors by emailing info@c-id.net

1. Select a discipline2. Click “show”

3. Select a descriptor4. Click “go”

Upload Your Course OutlineUpload Your Course Outline

Once you select a Once you select a descriptor, the descriptor, the course submission course submission page will appear. page will appear.

Your name, phone Your name, phone number, & email number, & email address will be address will be automatically automatically populated populated

Begin entering the Begin entering the information about information about your course outlineyour course outline

Course Outline of Record Dates and Course Outline of Record Dates and Timelines for ReviewTimelines for Review

You will need to enter the effective date of your course outline on the You will need to enter the effective date of your course outline on the course submission page.course submission page.Course outlines over five years old will not be accepted. If you have an Course outlines over five years old will not be accepted. If you have an outline which was more than five years old and submitted before the outline which was more than five years old and submitted before the system required entry of a CoR date, the course will be deemed “not system required entry of a CoR date, the course will be deemed “not approved” by the reviewer. You will then need to initiate the process approved” by the reviewer. You will then need to initiate the process once again with a valid course outline.once again with a valid course outline.TCSU Identified Courses TCSU Identified Courses – If you are submitting a TCSU approved course, please note that it will If you are submitting a TCSU approved course, please note that it will

automatically come up for review five years from the date the TCSU number automatically come up for review five years from the date the TCSU number was granted. was granted.

– TCSU courses already in the system with a date earlier than 6/30/2007 will TCSU courses already in the system with a date earlier than 6/30/2007 will be reviewed in the summer of 2012.be reviewed in the summer of 2012.

– Courses that were granted TCSU numbers prior to 2007 will not automatically Courses that were granted TCSU numbers prior to 2007 will not automatically be granted a C-ID designation.be granted a C-ID designation.

All other courses will come up for review five years from the course All other courses will come up for review five years from the course outline of record effective date.outline of record effective date.

Description Document Location OptionsDescription Document Location Options

On the submission page – you will see three options for On the submission page – you will see three options for associating your course outline: TCSU number, other associating your course outline: TCSU number, other online accessible location (URL) and uploaded (PDF or online accessible location (URL) and uploaded (PDF or Word document).Word document).

We’ve provided many options so you may select the one We’ve provided many options so you may select the one that is the most efficient for you.that is the most efficient for you.

It’s important that these options are It’s important that these options are used correctlyused correctly or the or the review of your course could be significantly delayed.review of your course could be significantly delayed.

The next three slides will provide information on these The next three slides will provide information on these options along with tips and suggestions.options along with tips and suggestions.

TCSU Number OptionTCSU Number OptionTo see which disciplines and courses C-ID is automatically granting designation for To see which disciplines and courses C-ID is automatically granting designation for courses previously awarded with TCSU, visit courses previously awarded with TCSU, visit http://www.c-id.net/CSU_LDTP_Descriptor.html http://www.c-id.net/CSU_LDTP_Descriptor.html

This page has a spreadsheet of all the courses we are accepting and PDFs of the This page has a spreadsheet of all the courses we are accepting and PDFs of the LDTP/C-ID descriptor comparisons. Check this page often as new courses are LDTP/C-ID descriptor comparisons. Check this page often as new courses are frequently added.frequently added.

If your course has a TCSU number and we are granting that course automatic C-ID If your course has a TCSU number and we are granting that course automatic C-ID numbers, the information will be automatically populatednumbers, the information will be automatically populated

Enter the TCSU # here

Other Online Accessible LocationOther Online Accessible LocationThis option allows you to enter a website link which takes viewers This option allows you to enter a website link which takes viewers directly to your course outline.directly to your course outline.

Many Articulation Officers use CurricUNET.Many Articulation Officers use CurricUNET.

Tips for using website links:Tips for using website links:– Link must be Link must be publicly accessible to anyonepublicly accessible to anyone – not password – not password

protected.protected.– Test your website link before entering it.Test your website link before entering it.– Ensure you copy and paste the entire website link.Ensure you copy and paste the entire website link.

Select this option to enter a URL address

UploadedUploaded

You can directly upload a PDF or word version of your You can directly upload a PDF or word version of your course outline to the website. course outline to the website.

Do not use zip files or alternative file formats.Do not use zip files or alternative file formats.

PDF format is preferred and more user-friendly.PDF format is preferred and more user-friendly.

Select this option to upload a PDF or Word document.

Adding Additional CoursesAdding Additional Courses

You may need to include additional courses in order to meet the You may need to include additional courses in order to meet the requirements of the descriptor. requirements of the descriptor.

Check this box if you need to include additional courses.

Multiple Courses/Sequencing Multiple Courses/Sequencing

Multiple Courses/SequencingMultiple Courses/Sequencing-Descriptions--Descriptions-

You would use the above selection if you were submitting a You would use the above selection if you were submitting a sequence of courses in order to satisfy the requirements of a C-ID sequence of courses in order to satisfy the requirements of a C-ID descriptordescriptor– Example: You might submit two math courses (Math A and Math B) in order to Example: You might submit two math courses (Math A and Math B) in order to

satisfy the requirements of C-ID Math 900Ssatisfy the requirements of C-ID Math 900S

Choose this option to indicate a sequence is necessary.

Multiple Course Submission to Meet Unit Multiple Course Submission to Meet Unit RequirementsRequirements

You would use the above selection if you were submitting more than You would use the above selection if you were submitting more than one course in order to meet the number of minimum units and/or one course in order to meet the number of minimum units and/or content required by the C-ID descriptor. content required by the C-ID descriptor. – Example: Because you are a quarter system college, you offer two quarter Example: Because you are a quarter system college, you offer two quarter

courses to complete the C-ID descriptor. You submit your Art 101 and 102 to courses to complete the C-ID descriptor. You submit your Art 101 and 102 to meet the descriptor for ARTH 110 - Survey of Western Art from Prehistory meet the descriptor for ARTH 110 - Survey of Western Art from Prehistory through the Middle Ages.through the Middle Ages.

Choose this option when unit requirements mean more than

one course is needed.

Multiple Disciplines for Single DescriptorMultiple Disciplines for Single Descriptor

You would use the above selection when you have more than one You would use the above selection when you have more than one course that you would like considered for this descriptor. course that you would like considered for this descriptor. – Example: You might have two courses in different disciplines (Psychology and Example: You might have two courses in different disciplines (Psychology and

Sociology) which you would like considered for SOCI 140 (Introduction to Sociology) which you would like considered for SOCI 140 (Introduction to Gender). Gender).

Select this option when you would like to submit more than 1 course for

consideration as fulfilling the descriptor.

OtherOther

You would use the above selection when the other categories do You would use the above selection when the other categories do not apply. However, please explain why you have selected this box. not apply. However, please explain why you have selected this box.

Select this option when *****.

Submit Your CourseSubmit Your CourseOnce you’ve entered in your Once you’ve entered in your course information, selected a course information, selected a document location, and indicated if document location, and indicated if additional courses are needed, additional courses are needed, click the “submit” button at the click the “submit” button at the bottom of the page. bottom of the page.

Your course submission is then Your course submission is then forwarded to the appropriate forwarded to the appropriate discipline lead, who assigns the discipline lead, who assigns the course to reviewers. The goal is to course to reviewers. The goal is to have reviews completed within 3 have reviews completed within 3 weeks. You will receive an email weeks. You will receive an email when a decision has been made when a decision has been made regarding your course.regarding your course.

You can also check the status of You can also check the status of your courses on when you log into your courses on when you log into the C-ID website.the C-ID website.

Course Submission PageCourse Submission Page

Once successfully logged in, you will see the submission Once successfully logged in, you will see the submission page for your collegepage for your college

Click here to view courses

you previously submitted

Viewing Your Submitted CoursesViewing Your Submitted Courses

Potential Course StatusPotential Course StatusIn ProgressIn Progress

– Your course is currently being reviewed.Your course is currently being reviewed.

ApprovedApproved

– Your course has been approved and has received C-ID designation.Your course has been approved and has received C-ID designation.

ConditionalConditional

– Your course is temporarily done with the review process; it must be Your course is temporarily done with the review process; it must be resubmitted with requested modifications in order to be awarded with resubmitted with requested modifications in order to be awarded with the requested C-ID designation. You have one year to complete this re-the requested C-ID designation. You have one year to complete this re-submission.submission.

Example – The textbooks were too old and must be updated.Example – The textbooks were too old and must be updated.

Not ApprovedNot Approved

– The reviewers are done with the review and the course was not The reviewers are done with the review and the course was not awarded with the requested C-ID designation.awarded with the requested C-ID designation.

Re-SubmittedRe-Submitted

– You have made changes requested by the reviewers after a conditional You have made changes requested by the reviewers after a conditional approval and have re-submitted the course outline.approval and have re-submitted the course outline.

C-ID Approved CoursesC-ID Approved Courses

A list of approved courses for all colleges A list of approved courses for all colleges is available on the C-ID website at http://c-is available on the C-ID website at http://c-id.net/course_compare.html id.net/course_compare.html

C-ID designations will appear in ASSIST C-ID designations will appear in ASSIST beginning spring 2012beginning spring 2012

TIPSTIPS

Make sure the courses you submit are Make sure the courses you submit are appropriate for the C-ID descriptors appropriate for the C-ID descriptors – Example: Do not submit a lab Example: Do not submit a lab

course for a lecture course, a course for a lecture course, a physical science course for an physical science course for an environmental science course, environmental science course, etc. etc.

Where course outlines are obviously Where course outlines are obviously inappropriate (i.e. lecture only course inappropriate (i.e. lecture only course submitted for a combined lab/lecture submitted for a combined lab/lecture course) reviewers will deem the course course) reviewers will deem the course outline “not approved” for C-ID outline “not approved” for C-ID designation. You will then need to designation. You will then need to begin the process again with the begin the process again with the correct outline.correct outline.

If a course outline attachment becomes If a course outline attachment becomes corrupted, or a link is no longer corrupted, or a link is no longer available, you will be contacted by C-ID available, you will be contacted by C-ID Staff to rectify the situation. Your Staff to rectify the situation. Your course will not move through the C-ID course will not move through the C-ID review process until you have review process until you have addressed the problem.addressed the problem.

Articulation Officers have their own Articulation Officers have their own page on the C-ID website. Just click page on the C-ID website. Just click on the Art. Officers tab. Here you will on the Art. Officers tab. Here you will find links to: monthly updates, a 4-year find links to: monthly updates, a 4-year descriptor-based articulation matrix descriptor-based articulation matrix which is updated twice a month, and which is updated twice a month, and the CSU LDTP Descriptor Comparison. the CSU LDTP Descriptor Comparison. Additionally, contact information for Additionally, contact information for the C-ID Articulation Officer Liaison, the C-ID Articulation Officer Liaison, Pam Brown Schachter (pam@c-id.net), Pam Brown Schachter (pam@c-id.net), can be found on this page.can be found on this page.

REMEMBER...REMEMBER...

When your college submits a course for C-ID designation, you are agreeing to accept that C-ID course from another college in

lieu of your native course (intrasegmental articulation).

QuestionsQuestions

The C-ID staff is available to assist you The C-ID staff is available to assist you with any questions you may have.with any questions you may have.– Email: info@c-id.netEmail: info@c-id.net– Phone: (916) 445-4753Phone: (916) 445-4753

Thank you for submitting your courses for Thank you for submitting your courses for C-ID designations!C-ID designations!