Welcome……………………………………………………….…………………………….………………………….2 The Essentials……………………………………………………………………………………………….….…….3 How to Log In To SmartFindExpress………………………………………………………………………..4 A Quick Check for Current Day Absences………………………………………………………………..5 Setting up Your Daily Report to Run and Save Automatically…………………..…………….6‐8 Arranging ONE Substitute Covering TWO Absences…………………………………..……….9‐13 Verifying Teacher Classification/Subject…………………………………………………………………14 Teacher Classifications………………………………………………….……….…………………………..….15 Viewing Teacher Schedules……………………………………………………………………………........16 Training Your Staff Staff Responsibilities in Reporting Absences.…………………….………..…….…….…17 Professional Days/Travel Request………………………………………….…………..………18 Types of Substitutes…………………………………………………………………..….…..………………….19 Managing Your Preferred List……………………………………………………………………..……20‐21 Compensation for Substitutes …………………………………………………….……..…..…………..22 Sub Duty Pay ………………….………………………………………………………………..…..…….……..…23 References…………………………………………………………………………….…….…...………………...24
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WELCOME
Welcome back to another great year at Mesa Public Schools. As you know, an important part of your morning job is obtaining and monitoring coverage for absent teachers. Substitute Services will do everything we can to make this as painless as possible. Substitute teachers are a critical component in providing a quality education to our students. It is estimated that students will spend more than one year of their K‐12 educational experience under the instruction of a substitute teacher. In the absence of the teacher, the District relies on each substitute to provide continuity of instruction for students. They are often thrown into unfamiliar and varying educational situations. At best, it is a difficult task, requiring professionalism at all times. It is our hope that this handbook will answer your questions about substitute teaching in Mesa Public Schools. Please feel free to duplicate any information for your teachers.
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THE ESSENTIALS
Establish a daily routine to: 1. Perform an absence check for the day. 2. Create jobs in SmartFindExpress for emergency absences. 3. Report late arrivals and no shows of substitutes to Substitute Services.
Suggestion: After accessing SmartFindExpress for your daily absences, print an absence sheet to be used for substitute sign‐in.
Train a backup person to manage substitutes in your absence. If they do not already have access, contact Substitute Services.
Treat your substitutes as part of your staff—with respect. This will keep the good ones returning to your school.
Develop a pool of site‐based substitutes to help out in emergency situations. See References for ideas how to attract site‐based substitutes. Posters are available.
Provide “Feedback of Substitute Teacher” forms to the teachers to perform evaluations for substitutes. These are extremely important when a substitute is being considered for a long‐term position or when a substitute needs to be counseled on performance. Forms may be ordered from MDC (91‐30‐19 W) or printed from the intranet at http://www.mpsaz.org/hr/resources/forms/.
Upon signing in at the front desk, provide a Substitute Folder which should include: 1. Map of the campus, showing the classroom. 2. Bell schedule. 3. Emergency evacuation instructions or where these are located in the classroom. 4. Any additional duties (NO BUS DUTY) 5. School discipline program/plan. 6. Instructions on how to reach the nurse, office, security. 7. Substitute Feedback to the Teacher Form. Forms can be order from MDC—see References.
Teachers should have current seating charts, class lists and lesson plans.
Remember, we are always available to help at 20434 or 20433.
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HOW TO LOG IN TO SMARTFINDEXPRESS
The URL for SmartFindExpress is https://mps.eschoolsolutions.com. Once you have been set up with access to our automated substitute calling system, SmartFindExpress, keep your log in information private. If another staff member is requiring access, send an email to request access to [email protected].
Enter your Employee Number (EIN) as the Access ID New users enter your birthdate as the Pin. The birthdate format will be MMDDYY.
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A QUICK CHECK FOR THE CURRENT DAY ABSENCES
From the Administrator menu, click on Job Inquiry/Reports.
This screen will always default to the current days date. Click on Search for a quick view. A Job List of all current day absences will appear directly below the Search Criteria. If it necessary to make changes to a job, click on the Job # to open the job and view the Job Details
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SETTING UP YOUR DAILY REPORT TO SAVE AND RUN AUTOMATICALLY From the Report menu, click on Report List. From the list of reports click on Job Inquiry
The only item in the Search Criteria that you may want to change is the sort order.
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If you want to use this report as a substitute sign in page, select Print a signature line. Click on Save & Schedule.
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You will leave the Schedule start date blank in order for the report to always run for the current day.
For the Email Notification you can enter as many email addresses as needed. Separate each email with the semicolon (;). Enter the Subject you want to see on the email as well as any message. Lastly, click on Save Schedule.
Select Calendar Recurrence
Choose the time or times you want the system to run the report.
Select Monday‐Friday as the Day(s) to run.
Select each month individually except June and July.
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Arranging ONE substitute covering TWO teacher absences.
The purpose of these instructions is to secure one substitute that will cover a morning absence for one teacher and afternoon absence for another teacher at the same school.
The first absence will need to be for the teacher that will be absent during the morning portion of the day. This will be the absence that goes into callout for a full day substitute teacher. From the Administrator menu, click on Create Absence. Select the teacher either by entering their EIN as the Access ID or use the Name Lookup feature.
When using the Name Lookup feature, type in the first few letters of the teacher’s last name and then click on Search. Once you see the name of the teacher you are looking for, click on the teacher’s name.
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On the Create Absence screen you will need to do the following:
Select a reason
Indicate the date of the absence
Adjust the Absence End Time for the teacher (make sure to adjust the am/pm when necessary)
DO NOT change the Substitute End Time
DO NOT uncheck any of the days in the Weekly Schedule
Leave instructions for the substitute indicating that they will be subbing for another teacher in the afternoon
Upon completion click on Continue
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Verify that the absence is set up correctly, then click on Create Absence.
You will then receive a confirmation message and an Absence Creation email will be sent to the teacher.
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The second absence will need to be for the teacher that will be absent during the afternoon portion of the day. From the previous screen, click on Same Date/Reason. Again, you will need to select the teacher either by entering their EIN as the Access ID or use the Name Lookup feature.
You will need to do the following:
Indicate “No” Substitute required (this will prevent the system from calling another substitute)
Adjust the Absence Start Time for the teacher (make sure to adjust the am/pm when necessary)
In the Administrator Comments make a note that the teacher is sharing subs, see the example below
Upon completion click on continue
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Confirm that the absence has been entered correctly and then click on Create Absence. The Job Status NSR means No Sub Required.
You will receive a confirmation message and the teacher will be sent an Absence Creation email.
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VERIFYING TEACHER SCHEDULES
At the beginning of each year, we ask that each school verify the subject and/or classification for each teacher as well as their start/end time and days of the week. Here’s how you view a list of your employee schedules:
Once logged in to SmartFindExpress: Go to the Administrator menu and select Profile Inquiry/Reports and then click on Employee. Select Active and then click on Create Report. Under the report type Employee List, click on View Report. This report will display each certified employee and health assistant at your school and their current schedule. See example below:
Location Normally, SFE shows the school where the teacher starts each day. Remind traveling teachers to leave a detailed message as to where he/she will be during the day. Classification For secondary schools: When entering a new teacher, the profile will show a general classification, such as, “General Math” or “General Science.” By updating the classification to their specific subject (i.e. Trigonometry) you are more likely to retain an effective substitute. The following page is a list of teacher classifications/subjects. Start/End Time and Work Days Verify teachers have the correct time and days of the week. Teachers that were part time, now full time and vise versa may still have their previous schedule in SFE. Also teachers that use to have an “A” hour may have an earlier start time and those starting to teach “A” hour may need to have their schedule adjusted. If we are not using the school default time, we must enter the time as one‐half hour before class begins to one‐half hour after class ends.
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TEACHER CLASSIFICATIONS
ELEMENTARY 001 Preschool 005 Kindergarten 010 1st Grade 020 2nd Grade 030 3rd Grade 040 4th Grade 050 5th Grade 060 6th Grade 070 Art 080 Music 081 Band 082 Strings 090 PE 100 Reading Intervention 102 Gifted 103 GUS 104 Montessori SECONDARY Art 110 Intro to Art 111 Advance Art 112 Art History 113 Ceramics 114 Drawing/Painting 115 Jewelry 116 Photography 117 Digital Photograpy 118 Stained Glass Business Education 120 Career Exploration 123 Sales and Marketing Computer/Technology/Video 130 Computer Essentials 131 Computer Graphics 132 Computer Foundations 133 Computer Maintenance 134 AP Computer Sciences 135 Digital Publications (Yearbook) 136 Exploring Computer Sciences 137 Video Game Development 138 Video Production 139 Web Page Design English/Writing 140 English 142 English Language Development 143 Reading
Family & Consumer Science 150 Intro to FACS 151 Child Development 153 Culinary 154 Design & Merchandise 155 Teacher Training & Ed Professions Industrial Technology 159 Intro to Industrial Technology 160 Communications 161 Electronics 162 Power/Energy/Transportation 163 Engineering/Robotics 164 Automotive Technologies 165 Computer‐Aided Design 166 Computer Repair 167 Construction Technologies 168 Precision Machining 169 Welding Technologies Mathematics 170 General Math 171 Algebra 172 Calculus 173 Geometry 174 Trigonometry Music/Performing Arts 180 General Music 181 Band 182 Chorus 183 Theatre 184 Orchestra Physical Education 191 Boys PE 192 Dance 193 Girls PE 194 Athletic Trainer Science 210 General Science 212 Agricultural Science 213 Anatomy & Physiology 215 Biology 216 Biotechnology 217 Chemistry 218 Earth Science 219 Environmental Science 221 Marine Biology 222 Physics 223 Science Research
Social Studies 230 American History 232 Criminology 233 Economics 234 Government 235 Human Geography 236 Psychology 237 Social Studies 238 Sociology 239 World History/Geography
Traffic Safety 240 Drivers Ed
World Language 251 American Sign Language 253 French 254 German 255 Mandarin Chinese 256 Spanish
Special Education (Pre‐K ‐ 12) 301 Adapted PE 302 Autism 303 Cross Categorical 304 Developmental Delay 305 Emotional Disability 306 Hearing Impaired 307 Life Skills 308 Mild Intellectual Disability 309 Moderate Intellectual Disability 310 Orthopedic Impairment 311 Preschool Severe Delay 312 Severe Intellectual Disability 313 Specific Learning Disability 314 Transition Facilitator 315 Visual Impairment
Special/Alternate Programs 401 Adult Education 402 Alt Learning Classroom 403 AVID 404 GAP/RISE 407 JROTC 409 Self Contained 410 Study Hall 411 Sundown
Health Services 500 Nurse 501 Health Assistant
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VIEW AN INDIVIDUAL EMPLOYEE (TEACHER) SCHEDULE From the Administrator menu select “Profile Inquiry/Reports” and then select “General”. Type in a last name or a fragment of a last name and select Search.
From the Employee menu click on Schedule
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TRAINING YOUR STAFF To help your staff make the most of the use of substitutes, you may wish to copy the page “WHAT TEACHERS CAN DO FOR SUBSTIUTES IN THE CLASSROOM” in the Reference section to distribute to your teachers at the beginning of the year. Remember: The teacher should complete and return the “Feedback of Substitute Teacher” form to the Substitute Services. This information is used to help:
a) Find good long‐term substitutes b) Answer requests about substitutes related to full‐time teaching vacancies c) Determine a course of action with those substitutes who consistently perform below
our standards Staff responsibilities in reporting absences: Information on how to enter an absence in SmartFindExpress can be found on the yellow Employee’s Reference sheet. SmartFindExpress is available to teachers and substitutes over the phone and online. To report an absence, a teacher may use the telephone or enter the absence through the internet at https://sems.mpsaz.org/logOnInitAction.do. Teachers use their EIN as the Access ID/User ID The PIN/Password is a six digit number either set up by the teacher or the system Teachers have the following capabilities:
Report an absence
Review present, past and future absences
Cancel an absence
A. All absences must be registered through SmartFindExpress (SFE). A substitute is paid by job number. If the absence is not reported on SFE, the substitute will not be paid in a timely manner.
B. If a teacher does not require a substitute, s/he must specify this when reporting the
absence. Otherwise, a substitute will be sent. C. Professional days and personal leave should be entered in SFE as soon as approved. The
earlier an absence is reported to SFE, the better chance of obtaining a substitute. D. Teachers should review their profiles in SFE for correctness; such as, location, subject
and voiced name. If a location or subject is incorrect, either the secretary or Sub Services can update it. If there was a name change, the teacher should call SFE and follow directions to re‐voice the name.
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E. The teacher must get a job number from SFE. The receipt of a job number is the assurance the job has been properly entered. No job number—no job—no sub.
F. A teacher may request a substitute by “specifying” or “pre‐arranging.” Specifying: The teacher has not called a specified substitute before the absence is
entered. To request a specific substitute, you must enter the substitute’s ID number (EIN). A specified substitute will be called every hour during evening callout until 10:00 p.m. the night before the job. If the specified teacher has not accepted the job, SFE will start calling other substitutes.
Pre‐arranging: The teacher has already spoken to the substitute and the sub has agreed
to the job. Again, you must enter the substitute’s ID number (EIN). Over the phone the teacher must indicate that the sub does not need to be called. If they are entering the job online, then they need to indicate that YES the sub has accepted the assignment. If the job is pre‐arranged, the substitute should not be called. SFE assumes the substitute knows about the job.
G. If a job needs to be extended and the same substitute is retained, the teacher must call
the school secretary to confirm the availability of the assigned substitute before extending the job.
H. Substitute Services must be called if a teacher wishes to retain the same substitute for
an extended period. A long‐term assignment starts on the 21st day in the same assignment. All long‐term assignments are to be entered into SFE by Substitute Services only. If any changes or cancellations need to be made regarding the long‐term assignment, call Substitute Services.
I. If a teacher reports to school and then needs to leave due to illness or an emergency,
remember to modify the start time on SFE. Leave special instructions for the substitute to notify the school of the approximate time of arrival.
Professional Days/Travel Request In the Substitute Information section of the Travel Request it states: “Substitute Teacher(s) Needed?” and then “Yes” or “No” is selected. Selecting “Yes” does not mean that a substitute is automatically requested for the teacher. This only means that once the travel request has been approved, the teacher is being authorized the use a substitute. It does not guarantee a substitute teacher. If the request is for a closed day, it must be appealed to the Assistant Superintendent—Human Resources. For the request to be approved, an exclusive or site‐based substitute may be required or teachers may have to cover the absent teacher’s class on their prep periods.
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TYPES OF SUBSTITUTES
Following are categories of substitutes: Exclusive or Site‐Based Substitutes – Substitutes who work at one site only. Exclusive substitutes may be used on appeal for exceptions on closed days only with the approval of the Assistant Superintendent—Human Resources. Preferred Substitutes – SmartFindExpress (SFE) will use these lists to fill an absence before calling substitutes in the general pool. A list of Exclusive and Preferred Substitutes can be viewed on SFE under “Priority Lists.” Pre‐arranged Substitutes – Substitutes who have been pre‐arranged by the teacher through SFE. No calls are made to the substitutes by SFE. Teachers must have confirmation of the substitute’s availability and acceptance of the assignment before entering the job and specifying the particular substitute. A job number is required for the assignment. Specified Substitutes – A teacher will enter their absence requesting a specific substitute by the substitute’s ID. The teacher has not confirmed the job with the substitute. SFE will call every hour during the evening callout period until 10:30 p.m. the night before the absence. At that time, SFE will start calling other substitutes. General Pool – SFE will call all substitutes who have registered for the particular subject and location of the absent teacher. If a substitute still cannot be found, SFE will call all substitutes who have registered for that location. Long‐Term Substitutes – Substitutes who are in the same assignment for more than twenty days. Long‐term pay starts on the 21st day in the same assignment.
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MANAGING YOUR PREFERRED LIST
At the beginning of each school year, run a list of your preferred subs. Review each name and make sure that you want each sub on the list to receive priority calling. Keep in mind that preferred subs will be called for all grade levels and subjects unless they are preferred in a specific classification. If you have a preferred sub that does not perform well in certain areas, you may want to change their priority to a specific classification or change their call order. Running a list of your preferred subs From the Administrator menu select Priority List. Using the drop down box next to List Type, select Preferred and then click on Create Report. This will take you to the Priority List Report screen. Next to Print, click on Access ID, Callback Number, and Profile Status, then click on View Report.
See sample below:
o Access ID is the number used by teachers when specifying or prearranging with a
substitute. o Callback No is the substitute’s phone number. o Profile Status states whether or not the substitute is still an active substitute with MPS.
Adding a substitute to your preferred list From the Administrator menu select Priority List. At the end of the search criteria, click New. Enter the substitute’s ID or click on Name Lookup if you do not have their ID.
o To use the Name Look up feature, enter the first few letters of the subs last name and click search. Once you see the substitute you are looking for, click on their name.
Use the drop down menu next to *List and select Preferred. To add them to the preferred list for a specific grade level or subject, select the appropriate
classification using the drop down menu to the right of the Classification Code box.
Then select your school location using the drop down menu to the right of the Location Code
box.
To add them to the preferred list for all grade levels and subjects, select your school location
using the drop down menu to the right of the Location Code box.
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Click Save when finished. To indicate a substitute as Site Based, first add them to the Preferred list with no classification Then add them a second time with the classification as EXCLUSIVE SUB. Remember to select
your site location.
Click Save when finished.
Deleting a substitute from your preferred list From the Administrator menu select Priority List. Using the drop down box next to List Type, select Preferred and then click on Search. Check the box under the Delete column and then click on Delete at the bottom of the screen.
Modifying the call order for preferred substitutes From the Administrator menu select Priority List. Using the drop down box next to List Type, select Preferred and then click on Search. Click on the name of the substitute you wish to modify. Use the Sub List and/or the Level to assign the call order. The substitute with the lowest number
will be called first for an assignment.
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COMPENSATION FOR SUBSTITUTES
Substitutes are paid for either a full day or a half day. If a substitute works over eight hours, there is no vehicle for further compensation. This could occur if the teacher has an A period and a sixth period. In this case, we would ask that the teacher cover the sixth period class with another teacher. A half day is 4‐1/2 hours and under. For 2016‐17, the pay for substitutes will be: Substitute teachers will begin on tier 1 at the beginning of each school year.
Tier Days Worked Full Day Daily Rate
1 .5 to 45 days $90
2 45.5 to 90 days $95
3 90.5 to 135 days $100
4 135.5 days or more $105
Assignments 4 1/2 hours and less are considered a half day and will be paid at half
the daily rate. Long‐term pay starts on the 21st day in the same assignment. The pay is: For a substitute with a teaching certificate $167.00 For a substitute with a substitute certificate $130.00 Substitutes are paid one week behind. Checks are mailed to the home unless the substitute has elected direct deposit. A substitute who works twenty hours a week for twenty weeks in a fiscal year qualifies for membership in the Arizona State Retirement System (ASRS). Funds must be withheld from a substitute’s paycheck for this purpose.
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SUB DUTY PAY AUTHORIZATION What to do when Substitute Services calls and says: “We are so sorry, there are just no more subs?” In the secondary schools, you can ask teachers to substitute during their prep hours. Teachers who use their planning time to substitute for an absent teacher are paid one‐fifth (1/5) of the daily substitute rate per class period covered (approximately 55‐60 minutes). For 2016‐17, this is $18 per period. Elementary schools have this option: In the case where there are four classes at a grade level—one of the teachers is absent—no substitute is available—and the students are divided among the remaining three classes, each teacher can receive one‐third of the $90 substitute pay. The Pay Authorization Form must be completed, approved by the principal and forwarded to Substitute Services. Forms can be ordered from MDC (91‐30‐97 W) or printed from the intranet at http://www.mpsaz.org/hr/resources/forms/ see a copy of this form in References.
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REFERENCES Attachments:
Site Based Substitutes What Is A Site Based Substitute
Feedback of Substitute Teacher Form (91‐30‐19 W) Administrator Do Not Use Request Form How to arrange for a substitute teacher (handout for teachers) Information Sheet for Substitutes Sub Duty Pay Authorization Form (91‐30‐97 W) Substitute Feedback to the Teacher – Elementary Level available through MDC (91‐30‐35 W) Substitute Feedback Form – Secondary Level available through MDC (91‐30‐81 W) What Teachers Can Do For Substitutes In The Classroom
The following items are available upon request:
Employee Reference Guides Employee Quick Reference Card Administrator Reference Guide Site Based Substitute Teacher Poster
SITE-BASED SUBSTITUTES
A site-based or exclusive substitute works for one site only. The advantages of site-based substitutes are: They can be used for a closed professional day (with the approval of the
Assistant Superintendent—Human Resources), They can be called for absences reported after 6 a.m. and on those pay-
day Fridays. They become knowledgeable about your school—the people, the stu-
dents, the discipline procedures, etc. What does it take to become a substitute: Must have a four-year degree from an accredited university/college. Fingerprint clearance from the Department of Public Safety. A valid Arizona teacher or substitute certificate. A completed Substitute Teacher/Nurse Application filed with Substitute
Services A two-hour orientation with Substitute Services. What can you do: Send home letters to parents noting what steps must be taken to become
a site-based substitute. Substitutes can name the days of the week they wish to work. Substitutes can be pre-arranged only. None of those 5 a.m. calls. Substitutes can choose what grade levels to teach. Get your Parent-Teacher Organization involved. Place the flyer prominently at your site. Note “Certified Substitute Teachers Needed” on your marquee. Call Substitute Services at 472-0433 if you have any questions or if we can help you with your recruitment.
FEEDBACK OF SUBSTITUTE TEACHERYour input is a valuable key to retaining quality substitutes.
Please make sure to complete a feedback form any time you have an extraordinary substituteor any time you have a substitute whose performance is less than adequate. It is not necessaryto submit multiple feedback forms on the same substitute if their performance remainsconsistent. Submit the completed form to Substitute Services.
NAME OF SUBSTITUTE: _________________________________________ JOB #: ____________________________________
__________________________________________________ __________________________________________________TEACHER NAME (PLEASE PRINT) TEACHER SIGNATURE
Substitute teachers may request to view feedback forms at any time during their employment.91-30-19 W (7/12)
ADMINISTRATOR DO NOT USE SUBSTITUTE REQUEST
Please complete this form if you are requesting to block a substitute from accepting future assignments at your school location. If you want to block a substitute from a particular teacher, then the teacher will need to complete the Feedback of Substitute Teacher form. Submit the completed form to Substitute Services and the substitute will then be placed on the school’s Do Not Use List. Please attach any supporting documentation, when available.
Name of Substitute:
School:
Date(s) Worked:
1. Check one:
Do Not Use at this Location Do Not Use at this Location in the following grade levels/subjects
2. State the reason for the Do Not Use request:
3. What communications did you have with the substitute regarding the above reasons?
4. Please indicate if you believe the substitute should not be working in any school within MPS.
Administrator Name (Please Print) Date Administrator Signature
Substitute teachers may request to view feedback forms at any time during their employment.
How to arrange for a substitute teacher
MPS utilizes SmartFindExpress to assign substitutes for teacher, nurse, and health assistant absences. SFE is an automated substitute calling system which uses a computer with both data and voice capabilities, and is accessed by the internet or the telephone system.
SmartFindExpress Website: https://mps.eschoolsolutions.com SmartFindExpress System Number: (480) 498‐6558
If you are a new teacher and you have not registered for a PIN, please do so immediately.
Registration instructions for new teachers: 1. Call the system phone number at (480) 498‐6558 2. Enter your Access ID followed by the (*) key 3. Enter your Access ID again when it asks you for your PIN followed by the
(*) key 4. Record your name followed by the (*) key 5. You will be asked to select a new PIN. Enter a PIN between six (6) and nine (9)digits in length followed by the (*) key
To log into the system, enter your Employee Identification Number (EIN) as the Access ID. If you do not know your PIN, click on "Trouble signing in?" found under the "Submit" button.
Certified staff have the ability to report their absences up to 300 days in advance. By reporting your absences in advance, you are more likely to secure a qualified substitute in the area you teach.
Follow the steps below to create an absence online. For assistance, call Substitute Services at (480) 472‐0434.
Select the reason
Click Create Absence
Click Create an Absence
Click continue
Adjust times as needed
Specify or prearrange with a
substitute (optional)
Add special instructions (optional)
Select the date(s)
INFORMATION SHEET FOR SUBSTITUTE TEACHERS
School: Principal:
Teacher’s Name: Room#:
Grade Level: Subject: Self‐contained: Yes OR No
Daily Schedule: PLEASE SEE ATTACHED BELL SCHEDULE
Students’ arrival: Do your students come directly to the classroom? Yes OR No
If no, where do you meet them?
Location of lesson plans:
Teacher to contact if help is needed: Room#:______ Ext:___________
Attendance Procedures:
Current seating chart or class list located at:
Passes are needed anytime a student leaves the classroom: Drink, Restroom, Nurse, Office
Students with special health problems (KEEP CONFIDENTIAL):
Students with behavior problems and options for dealing with them:
Dependable student leaders:
Only the substitute can operate any audio visual equipment – NO students!
Technology device policy:
Special Instructions:
TEACHER
NAME: _______________________________________
KEYS TH
AT SU
B W
ILL NEED: ____________________
SUB DUTY PAY AUTHORIZATION FORM
In accordance with the MEA Working Conditions Document, Article 24 entitled Planning Time, in the agreement
between the Governing Board and the Mesa Education Association, when a teacher is requested by the site
administrator to cover another teacher's class during preparation time because a substitute is not available, as
determined by Human Resources, the teacher substituting in lieu of preparation time shall be reimbursed one-fifth
the daily substitute rate of pay. Reimbursement is dependent upon funding being available.
The following information must be sent to Human Resources and verified in the substitute office in order for
4. List of absent students: __________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ __________________________________
5. The assignments completed by the students may be found: ________________________________________________________________________________________________________________________________________________________________________________________________________________
Optional information to teacher:6. What I liked best about this classroom was:___________________________________________________
7. My job would have been easier if: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________
4. List of absent students: __________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ __________________________________
5. The assignments completed by the students may be found: ________________________________________________________________________________________________________________________________________________________________________________________________________________
Optional information to teacher:6. What I liked best about this classroom was:___________________________________________________
7. My job would have been easier if: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________
2. If applicable, was a current seating chart provided? Please check Yes � No �
3. Were other staff members helpful to you? Please check Yes � No �
4. For each class period taught, please list student absences, general student behavior (give specific instances of disruptivebehavior) and a summary of work completed or any deviation from lesson plans. Be specific about any assignmentsnot completed.
The work completed by the students may be found: _____________________________________________________
HOMEROOM (Not necessarily prior to period 1. Please check with school secretary for actual homeroom time.)
Human ResourcesHuman Resources 63 East Main Street #101Mesa, Arizona 852017422
Phone (480) 4727200
Prepare your class early in the school year for a substituteteacher by clearly setting expectations. If possible, remindstudents the day before you are absent of expectations forthe day. Leave one plan/schedule out for the day (not lesson plansfound in three different places). Leave regular lesson plans and engaging activities for yoursubstitute to teach, rather than videos and busy work. Keep an accurate seating chart. Make a list of reliable students the substitute teacher can callon for help. A better suggestion is to choose a "studentambassador" for the substitute to call on. List students who have special medical and/or physicalneeds with a reminder that this information is confidential. Have a schedule for students who leave the room for specialclasses.
List students who have behavior problems and options fordealing with them. Display a class list, class rules and list of consequences inthe room.
List the name(s) of neighboring teachers who can be calledon for assistance. Your substitute will appreciate having a"buddy" teacher. Near the phone, post numbers for the office, nurse and"buddy" teacher. Let substitutes know about instructional assistants and/orvolunteers who work in the room and leave specificinstructions for these individuals. Make sure the school map is current with restrooms andteachers' lounge highlighted. Be specific when listing times for lunch, p.e., etc. One or twominutes can make a difference. Include how much timeshould be allowed for travel to cafeteria, etc. Write down dismissal time, including time it takes students toget ready to leave.
What Teachers can do for Substitutes in the ClassroomWhat Teachers can do for Substitutes in the Classroom
PLEASE WELCOME ALL SUBSTITUTE TEACHERS AT YOUR SITE BY INTRODUCING YOURSELF AND OFFERINGASSISTANCE DURING THE DAY
